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IRIS IRIScan Express 4 Button Manager Handleiding

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IRIScan Express 4
Button Manager
User Guide
Copyright
IRIScanExpress4-dgi_13082015-01
Copyright
©
2015 I.R.I.S SA. All rights reserved.
Information in this document is subject to change without notice. The software
described in this document is furnished under a license agreement or nondisclosure
agreement. The software may be used or copied only in accordance with the terms of
those agreements. No part of this publication can be reproduced in any form or by any
means without prior written permission of I.R.I.S. SA.
The barcode detection capability is provided by Dynamsoft Corporation.
Trademark
Microsoft is a U.S. registered trademark of Microsoft Corporation.
Windows, Windows Vista, Windows 7 and Windows 8 are either registered trademarks
or trademarks of Microsoft Corporation in the United States and/or other countries.
OneDrive and its logo are trademarks of Microsoft Corporation.
Evernote and the Evernote logo are trademarks of Evernote Corporation.
Dropbox and the Dropbox logo are registered trademarks of Dropbox, Inc.
Google and the Google logo are registered trademarks of Google Inc.
Facebook and the Facebook logo are registered trademarks of Facebook, Inc.
Other names and products mentioned in this document may be trademarks or
registered trademarks of their respective companies.
ii
Table of Contents
1. Overview .......................................................................... 4
2. Installing Button Manager ................................................ 4
3 Scanning From the Buttons .............................................. 5
3.1 Starting Button Manager ............................................................... 5
3.2 Using the default button configurations ........................................... 6
3.3 Checking Button Configurations Before Scanning .............................. 7
3.4 Scanning From A Simple Touch of the Button ................................... 8
3.4.1 Use of the Button Panel ..............................................................................9
4 Configuring the Buttons ................................................. 10
4.1 Starting the Button Properties Dialog Box ...................................... 10
4.2 The Basic Tab ............................................................................ 11
4.2.1 The Button Name ........................................................................................ 12
4.2.2 The Image Mode Option ........................................................................... 13
4.2.3 The Scan Parameters Option .................................................................. 14
4.2.4 The File Location Option ........................................................................... 15
4.3 The Image Adjustment Tab .......................................................... 18
4.4 The Color Dropout Tab ................................................................ 20
4.4.1 Entering the RGB Values .......................................................................... 20
4.4.2 Selecting Your Color ................................................................................... 20
4.5 The Image Processing Tab ........................................................... 21
4.6 Setting up Button Manager to send images to a specified printer ...... 23
4.7 Setting up Button Manager to Upload Images to a Specified Mail
Software ................................................................................... 26
4.8 Setting up Button Manager to upload images to an FTP server ......... 29
4.9 Setting up Button Manager to upload images to Microsoft SharePoint
server / Office 365 ..................................................................... 31
4.10 Setting up Button Manager to Upload Your Image to Google Drive .... 33
4.11 Setting up Button Manager to Upload Your Image to Evernote ......... 35
4.12 Setting up Button Manager to Upload Your Image to Dropbox .......... 36
4.13 Setting up Button Manager to Upload Your Image to OneDrive ......... 37
4.14 Setting up Button Manager to Upload Your Image to Facebook ......... 39
4.15 Setting up Button Manager to Upload Your Image to a Shared Folder 40
4.16 Possible Error Conditions ............................................................. 41
4.17 Adding A New Destination Application ........................................... 43
4.18 Working with Profiles .................................................................. 44
4.19 Using the Options Menu .............................................................. 45
4.19.1 The Settings Tab .......................................................................................... 46
4.19.2 The Others Tab ............................................................................................. 47
4.19.3 The Scan Count Tab ................................................................................... 48
4.19.4 The Advanced Tab ....................................................................................... 49
4.19.5 The Scanner Info Tab ................................................................................. 50
4.19.6 The About Tab............................................................................................... 50
User Guide
Overview
iii
4.20 Removing Button Manager Icon from the System Tray ................... 51
5. Operations ....................................................................... 52
5.1 Inserting An Image Directly to a Software Application .................... 52
5.2 “Drag and Drop” Your File to a Specified Button ............................. 53
5.3 Sending Error Report.................................................................. 54
4
1. Overview
The Button Manager provides you an easy way to scan your documents and send them
to your favorite software applications and Cloud destinations. All this can be done with
a simple touch of the button on the scanner.
With the new Button Manager you can:
- Scan your documents directly to Readiris Pro 14.
- Scan images into an open application.
- Scan images to other applications of your choosing.
- Send documents to a printer.
- Send documents via mail.
- Configure new buttons to send documents to various Cloud destinations.
2. Installing Button Manager
Attention: first install the software before you connect the scanner to your
computer. See the Quick User Guide for more info if necessary.
System requirements
Component
Requirement
Computer and
processor
1GHz processor or higher.
Memory
Minimum 1 GB RAM.
Hard disk
Minimum 500 MB free hard disk space. 1 GB free hard disk
space is recommended.
Operating System
Windows 10, Windows 8.1, Windows 8, Windows 7, Windows
Vista, Windows XP (as of Service Pack 3). All 32 or 64 bit.
Windows 7 and higher recommended.
Other
DVD-ROM drive or Internet connection.
At least one free USB port.
User Guide
Scanning from the Buttons
5
3 Scanning From the Buttons
By simply pressing the Scan button on the scanner, you scan and send your documents
to the designated destination application. Before you scan however, it is recommended
to check the button configurations first to ensure a proper file format and destination
application.
3.1 Starting Button Manager
1. After the Button Manager and the scanner driver have been successfully installed
on your computer, the Button Panel will be displayed in the Windows System Tray at
the bottom right corner of your computer screen.
2. Left-click the Button Manager icon to prompt the following Button Panel.
3. The default button is indicated by a green checkmarkt. To select another button as
default button, click the number in front of it. The checkmark now moves to that
button.
Note:
Button Manager can also be started from the Programs list by choosing
Start>Programs>IRIS Button Manager>Button Manager V2.
Ready Status
6
3.2 Using the default button configurations
The scanner is shipped with nine preconfigured button settings for your frequent tasks
such as scan to Readiris, scan to an application, scan to e-mail. The following table
shows the default settings. You can change any of these settings.
Button
Number
Name
Destination/
Application
Preset Scan Settings
1
Readiris Pro 14
Select this button to send
documents directly to
Readiris for text
recognition.
Color, 300 dpi, Simplex, JPEG,
Auto Crop
2
Scan to PDF
Select this button to scan
documents as PDF and
open your default PDF
reader.
A copy is also saved in:
Pictures\IRIScan Express
Auto, 300 dpi, Simplex, PDF,
Auto Crop
3
Dropbox
Select this button to send
images to your Dropbox
account.
Auto Color Detection, 200 dpi,
Simplex, JPEG, Auto Crop
4
Evernote
Select this button to send
images to your Evernote
account.
Auto Color Detection, 200 dpi,
Simplex, JPEG, Auto Crop
5
Google Drive
Select this button to send
images to your Google
Drive account.
Auto Color Detection, 200 dpi,
Simplex, JPEG, Auto Crop
6
FTP
Select this button to send
images to an FTP server.
Auto Color Detection, 200 dpi,
Simplex, JPEG, Auto Crop
7
Easy Mail
Select this button to send
your images as
attachment via your
specified e-mail software.
Auto Color Detection, 200 dpi,
Simplex, JPEG, Auto Crop
8
Scan to App
Select this button to send
images to a designated
application (default:
Microsoft Paint).
Auto Color Detection, 200 dpi,
Simplex, JPEG, Auto Crop
User Guide
Scanning from the Buttons
7
9
Archive
Select this button to save
images in a folder on your
computer.
Auto Color Detection, 200 dpi,
Simplex, JPEG, Auto Crop
Note:
To accurately use the default settings, you need to set up your computer in an
internet environment and install the necessary software applications such as E-mail
software, or printer before installing Button Manager.
To send your scanned images to a network server such as FTP, Microsoft SharePoint,
or Google Drive, you need to set up your computer in an internet environment and
make sure you have the privilege to access the network server. For example you
need to create a login name and password first.
Microsoft .NET Framework: To accurately send your scanned images to a
network server, Microsoft .NET Framework 2.0 or higher is required. (Check the
program and the version by choosing Start>Control Panel>Add or Remove
Programs. A list of programs will be displayed. If you have installed Microsoft .NET
Framework, the program and the version will be shown in the list.).
Google Drive: Google provides a document hosting, management and editing
service called Google Drive to every user that has signed up for a Google account
(http://drive.google.com).
Microsoft SharePoint: Microsoft SharePoint is a collaboration and document
library tool developed by Microsoft for file sharing and web publishing. You may
need to contact your system administrator to get the correct URL for the SharePoint
server. Your system administrator will also give you access to the SharePoint and a
valid user login and password.
3.3 Checking Button Configurations Before Scanning
1. After the Button Manager and the scanner driver have been successfully installed
on your computer, the Button Panel will be displayed in the Windows System Tray at
the bottom right corner of your computer screen.
2. Left-click the Button Manager icon to prompt the following Button Panel.
8
3. The Button Panel shows the first five scanning buttons. Right-click the button you
wish to check, the Button Properties window appears.
If you wish to change the setting, use this window to reset the setting for the file
format, destination application, or other scan settings. See “Configuring the
Buttons” in the subsequent section to reset the settings.
4. Click the OK button to leave the window.
Note:
If the Button icon has not been displayed in the Windows System Tray after restarting
your computer, please just turn off and on your scanner. The Button icon will then be
displayed in the right corner of the Windows System Tray.
3.4 Scanning From A Simple Touch of the Button
1. Adjust the paper guide to the width of the paper and load the document facing up
and top first into the automatic document feeder.
2. Press the Power button once.
Folder and
file name
for the
scanned
image
Image Mode
Selection
Box
Basic Scan
Parameters
Name of the Selected Button
Scan To
destination
and
settings
Button
Name
User Guide
Scanning from the Buttons
9
3.4.1 Use of the Button Panel
Left-click the Button icon in the Windows System Tray at the bottom right corner of the
screen. This will prompt the Button Panel.
The button icon
From this panel, you can check the scan configuration, start a scan, and change the
scan configuration.
1. To check the scan configuration, right click the function icon you wish to check.
This will prompt the Button Properties window which shows the preset scan
configuration.
2. To start a scan, left click the function icon you wish to scan. The scanner begins to
scan and delivers the scanned document to your selected destination application.
3. To change the scan configuration, right click the function icon you wish to check.
This will prompt the Button Properties window which allows you to customize
button function and its configurations.
4. To cycle through all 9 buttons, click the Arrow keys.
5. To close the Button Panel, click the Close button () in the Button Panel.
The Function
Icon
Click the arrows
to cycle through
the 9 buttons.
The Button
Number
Operation
10
4 Configuring the Buttons
Button Manager allows you to customize the buttons, including scan profiles,
destination applications, and how files are stored and named.
4.1 Starting the Button Properties Dialog Box
For each of the nine buttons, you can choose a new configuration from the Button
Properties dialog box.
To start the Button Properties dialog box,
1. Left click the Button icon in the system tray at the bottom right corner of the screen.
The Button Panel will be displayed.
2. Right click the button which you wish to change its settings. The Button
Properties dialog box appears.
3. From the Basic tab, select your basic scan settings including image mode,
resolution, paper size, file path and file name, and your desired Scan To destination.
4. From the Image Adjustment tab, select your desired brightness and contrast
User Guide
Operation
11
value to improve your scanned image.
5. From the Color Dropout tab, choose your desired color channel to be removed to
sharpen your text.
6. From the Image Processing tab, choose if you wish to rotate your image or
remove your blank page.
7. Click OK to save your settings and close this window.
4.2 The Basic Tab
From the Basic tab, most of your configurations for the button can be completed. The
Basic tab allows you to set basic settings for the button including basic scan settings,
file format and path, and your “scan to” destination for the scanned image.
The Basic tab includes the following options:
Operation
12
4.2.1 The Button Name
This field allows you to rename the button. Simply type your desired name. The new
name will be shown in the Button Panel.
An alternative way to rename your button:
1. On the Button Panel, right-click the button number you wish to rename. The
button name will be highlighted.
2. Type in the new name and press “Enter” on your keyboard. For example, My
Printer.
3. The name is changed and will be displayed in the Button Panel as shown.
User Guide
Operation
13
4.2.2 The Image Mode Option
Mode: Select the proper image mode for the scanned image. Choice: Auto Color
Detection, Color, Gray, and Black and White.
Auto Color
Detection
Click to automatically detect and scan your color document in color
image mode. If your document is in color, the scanner will
automatically scan the document into a color image. If your document
is non-color, the scanner will scan your document in Black and White
mode. This option is useful when you have a mixture of color and
non-color documents.
Color
Choose Color to scan color photographs or color documents. Color scan
produces the largest file size.
Gray
Choose Gray to scan documents containing drawings or black and white
photographs. This scanning produces an image of up to 256 shades of
gray.
Black and
White
Choose Black and White to scan document containing purely text,
pencil, or ink sketch. This scan mode produces the smallest file size.
Operation
14
4.2.3 The Scan Parameters Option
Resolution:
The resolution is measured in pixels per inch (ppi) (sometimes referred to as dots per
inch or dpi). Higher resolutions result in more detail in the scan, slower scanning and in
general, greater file sizes. For example, an A4 size color image scanned at 300 dpi with
color mode consumes approximately 25 MB of disk space. When OCR (Optical
Character Recognition) is to be performed on a scan, 300dpi should be used for most
languages except Asian languages. For Asian languages, 400 dpi is recommended.
Move the slider to choose your ideal resolution. The default value is 200 dpi. Available
resolutions are 75, 100, 150, 200, 300, 400 and 600. (Options vary based on type of
scanner.)
Resolution: 100 dpi
Resolution: 200 dpi
Paper Size:
Choose your ideal scan size. Choice: Auto Crop and Deskew, Scanner Maximum, US
Letter- 8.5”x 11”, US Legal – 8.5” x 14”, ISO A4 – 21 x 29.7 cm, ISO A5 – 14.8 x 21 cm,
ISO A6 – 10.5 x 14.8cm, ISO A7 – 7.4 x 10/5 cm, ISO B5 – 17.6 x 25 cm, ISO B6 – 12.5
x 17.6 cm, ISO B7 – 8.8 x 12.5 cm, JIS B5 – 18.2 x 25.7 cm, JIS B6 – 12.8 x 18.2 cm,
JIS B7 – 9.1 x 12.8 cm. Note: The options vary due to type of scanner.
Auto Crop and Deskew: Automatically adjusts the cropping window according to
different document sizes and automatically straighten a skew image. Use this option for
batches of mixed-sized documents.
Duplex:
Choose “Duplex” to scan both the front and rear side of your document. Before
choosing “Duplex”, make sure you have purchased a duplex scanner first.
Use TWAIN:
Click to scan based on the scanner’s TWAIN user interface. Click “Setup” to prompt
the scanner’s TWAIN user interface for more advanced scan settings.
User Guide
Operation
15
4.2.4 The File Location Option
Directory:
Enter the path or click “Browse” to select the path for your scanned image. Default:
C:\Users\<YourUser>\Pictures\IRIS IRIScan Express4\Button# (C represents your
system drive.)
File Name:
A joint name of the text string (default: Image) and a numeric suffix is the file name of
your scanned image. This suffix is automatically generated to make file names unique,
for example, Image_0001. You may change the default string by entering your text on
the default file name “Doc####”.
Or you may add date or time to current file name by choosing the “More” option.
Choice includes Date, Time, Year, Month, Day, Hour, Minute, Second, Day of
Week, Barcode (TWAIN support). The Date is indicated in the format of YYYYMMDD
(year, month, and date). The Time is indicated in the format of HHMMSS (hour, minute,
second). For example, if you choose date and time, the file name will be displayed like
Image_000720110308175239.pdf (20110308 indicates date while 175239 indicates
time.)
The following tokens are available for use:
Token
Converts to
#
Numbered Counter
Date
Current Year+Month+Date, 4 digits+2 digits+2 digits
Time
Current Hour+Minute+Second, 2 digits+2 digits+2 digits
Year
Current Year, 4 digits
Month
Current Month, 01-12
Day
Current Day, 01-31
Hour
Current Hour, 1-24
Minute
Current Minute, 1-60
Second
Current Second, 1-60
DayofWeek
Current Day of a week,1-7
Week#
Current Week Number, 1-53
Barcode
Recognized barcode from document
Operation
16
File Format:
The file format that you have selected determined the file format for the scanned image
of your document.
Choose your ideal file format for the specific button number. Choice includes BMP, PNG,
GIF, JPEG, Single-Page PDF, Multi-Page PDF, Multi-TIFF and TIFF.
BMP:
BMP is the standard Windows image format on DOS and Windows-compatible
computers. The BMP format supports RGB, indexed-color, grayscale, and Bitmap color
modes.
GIF:
GIF (Graphics Interchange Format) format was created mainly for Internet uses,
mainly for its small file size. It's good for fast-loading web pages only. Nowadays Gif is
widely used on the World Wide Web, both for still images and for animations. GIF
displays a maximum of 256 colors, which makes it unsuitable for pictures with
continuous colors. Its application is best for color clip art, black-and-white line
drawings, or images with large blocks of solid colors.
PNG:
PNG (Portable Network Graphic) is also a bitmap of indexed colors under a lossless
compression, but without copyright limitations; commonly used to store graphics for
Web images. PNG is superior to GIF in that it has better compression and supports
millions of colors. PNG files end in a .png suffix.
TIFF:
TIFF (The Tagged-Image File Format) is a flexible bitmap image format supported by
virtually all paint, image-editing, and page-layout applications. Also, virtually all
desktop scanners can produce TIFF images. To compress your file size, click the
“Properties” button. Move the slider to the right or to the left to increase or decrease
the level of compression. Note the greater the compression level, the lower image
quality.
Multi-TIFF:
Multi-TIFF combines all the scanned images into a single TIFF file.
JPEG:
JPEG (Joint Photographic Experts Group) compression provides the best results with
continuous-tone color and the smallest file size. To compress your file size, click the
“Properties” button. Move the slider to the right or to the left to increase or decrease
the level of compression. Note the greater the compression level, the lower image
quality.
User Guide
Operation
17
Single-Page PDF/Multi-Page PDF:
PDF (Portable Document Format) is a very popular file format used by Adobe. You can
view PDF files using Adobe Acrobat or Adobe Reader.
Multi-Page PDF:
Multi-PDF combines all the scanned images into a single PDF file.
The following table gives you an idea of file size v.s. file format
To scan an A4 color image in 200 dpi,
File Format
BMP
TIFF
PDF
JPEG
GIF
File Size
10M
10M
53KB
212KB
1.3M
Scan Count:
Display your total scan count.
Destination:
Choose your destination to send your scanned image to.
Choice: Dropbox, Email (your default e-mail software), Easy Mail, Evernote, Facebook,
FTP, Google Drive, iScan (Image), Archive, Office 365, Printer (your default printer),
Shared Folder, SharePoint, Scan to App, OneDrive.
Configuration:
To upload your scanned image to a network file server, be sure to choose
“Configuration” and enter your account information. For example, to upload images
to Google Drive, you need to sign up for an account at Google’s web site.
Operation
18
4.3 The Image Adjustment Tab
The Image Adjustment tab allows you to adjust the color quality of the image so that
it comes close to the original.
Note: it is recommended to select Document as Color Profile to obtain optimal
colors.
Gamma
Adjusts the midtones of the image without dramatically altering then lightest and the
darkest areas.
When the value of gamma changes, the image changes accordingly.
Gamma Value: 1.0
Gamma Value: 1.4
Gamma Value: 2.0
… 19 …

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