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IRIScan Express 4
Button Manager
User Guide
Copyright
IRIScanExpress4-dgi_13082015-01
Copyright
©
2015 I.R.I.S SA. All rights reserved.
Information in this document is subject to change without notice. The software
described in this document is furnished under a license agreement or nondisclosure
agreement. The software may be used or copied only in accordance with the terms of
those agreements. No part of this publication can be reproduced in any form or by any
means without prior written permission of I.R.I.S. SA.
The barcode detection capability is provided by Dynamsoft Corporation.
Trademark
Microsoft is a U.S. registered trademark of Microsoft Corporation.
Windows, Windows Vista, Windows 7 and Windows 8 are either registered trademarks
or trademarks of Microsoft Corporation in the United States and/or other countries.
OneDrive and its logo are trademarks of Microsoft Corporation.
Evernote and the Evernote logo are trademarks of Evernote Corporation.
Dropbox and the Dropbox logo are registered trademarks of Dropbox, Inc.
Google and the Google logo are registered trademarks of Google Inc.
Facebook and the Facebook logo are registered trademarks of Facebook, Inc.
Other names and products mentioned in this document may be trademarks or
registered trademarks of their respective companies.
ii
Table of Contents
1. Overview .......................................................................... 4
2. Installing Button Manager ................................................ 4
3 Scanning From the Buttons .............................................. 5
3.1 Starting Button Manager ............................................................... 5
3.2 Using the default button configurations ........................................... 6
3.3 Checking Button Configurations Before Scanning .............................. 7
3.4 Scanning From A Simple Touch of the Button ................................... 8
3.4.1 Use of the Button Panel ..............................................................................9
4 Configuring the Buttons ................................................. 10
4.1 Starting the Button Properties Dialog Box ...................................... 10
4.2 The Basic Tab ............................................................................ 11
4.2.1 The Button Name ........................................................................................ 12
4.2.2 The Image Mode Option ........................................................................... 13
4.2.3 The Scan Parameters Option .................................................................. 14
4.2.4 The File Location Option ........................................................................... 15
4.3 The Image Adjustment Tab .......................................................... 18
4.4 The Color Dropout Tab ................................................................ 20
4.4.1 Entering the RGB Values .......................................................................... 20
4.4.2 Selecting Your Color ................................................................................... 20
4.5 The Image Processing Tab ........................................................... 21
4.6 Setting up Button Manager to send images to a specified printer ...... 23
4.7 Setting up Button Manager to Upload Images to a Specified Mail
Software ................................................................................... 26
4.8 Setting up Button Manager to upload images to an FTP server ......... 29
4.9 Setting up Button Manager to upload images to Microsoft SharePoint
server / Office 365 ..................................................................... 31
4.10 Setting up Button Manager to Upload Your Image to Google Drive .... 33
4.11 Setting up Button Manager to Upload Your Image to Evernote ......... 35
4.12 Setting up Button Manager to Upload Your Image to Dropbox .......... 36
4.13 Setting up Button Manager to Upload Your Image to OneDrive ......... 37
4.14 Setting up Button Manager to Upload Your Image to Facebook ......... 39
4.15 Setting up Button Manager to Upload Your Image to a Shared Folder 40
4.16 Possible Error Conditions ............................................................. 41
4.17 Adding A New Destination Application ........................................... 43
4.18 Working with Profiles .................................................................. 44
4.19 Using the Options Menu .............................................................. 45
4.19.1 The Settings Tab .......................................................................................... 46
4.19.2 The Others Tab ............................................................................................. 47
4.19.3 The Scan Count Tab ................................................................................... 48
4.19.4 The Advanced Tab ....................................................................................... 49
4.19.5 The Scanner Info Tab ................................................................................. 50
4.19.6 The About Tab............................................................................................... 50
User Guide
Overview
iii
4.20 Removing Button Manager Icon from the System Tray ................... 51
5. Operations ....................................................................... 52
5.1 Inserting An Image Directly to a Software Application .................... 52
5.2 “Drag and Drop” Your File to a Specified Button ............................. 53
5.3 Sending Error Report.................................................................. 54
4
1. Overview
The Button Manager provides you an easy way to scan your documents and send them
to your favorite software applications and Cloud destinations. All this can be done with
a simple touch of the button on the scanner.
With the new Button Manager you can:
- Scan your documents directly to Readiris Pro 14.
- Scan images into an open application.
- Scan images to other applications of your choosing.
- Send documents to a printer.
- Send documents via mail.
- Configure new buttons to send documents to various Cloud destinations.
2. Installing Button Manager
Attention: first install the software before you connect the scanner to your
computer. See the Quick User Guide for more info if necessary.
System requirements
Component
Requirement
Computer and
processor
1GHz processor or higher.
Memory
Minimum 1 GB RAM.
Hard disk
Minimum 500 MB free hard disk space. 1 GB free hard disk
space is recommended.
Operating System
Windows 10, Windows 8.1, Windows 8, Windows 7, Windows
Vista, Windows XP (as of Service Pack 3). All 32 or 64 bit.
Windows 7 and higher recommended.
Other
DVD-ROM drive or Internet connection.
At least one free USB port.
User Guide
Scanning from the Buttons
5
3 Scanning From the Buttons
By simply pressing the Scan button on the scanner, you scan and send your documents
to the designated destination application. Before you scan however, it is recommended
to check the button configurations first to ensure a proper file format and destination
application.
3.1 Starting Button Manager
1. After the Button Manager and the scanner driver have been successfully installed
on your computer, the Button Panel will be displayed in the Windows System Tray at
the bottom right corner of your computer screen.
2. Left-click the Button Manager icon to prompt the following Button Panel.
3. The default button is indicated by a green checkmarkt. To select another button as
default button, click the number in front of it. The checkmark now moves to that
button.
Note:
Button Manager can also be started from the Programs list by choosing
Start>Programs>IRIS Button Manager>Button Manager V2.
Ready Status
6
3.2 Using the default button configurations
The scanner is shipped with nine preconfigured button settings for your frequent tasks
such as scan to Readiris, scan to an application, scan to e-mail. The following table
shows the default settings. You can change any of these settings.
Button
Number
Name
Destination/
Application
Preset Scan Settings
1
Readiris Pro 14
Select this button to send
documents directly to
Readiris for text
recognition.
Color, 300 dpi, Simplex, JPEG,
Auto Crop
2
Scan to PDF
Select this button to scan
documents as PDF and
open your default PDF
reader.
A copy is also saved in:
Pictures\IRIScan Express
Auto, 300 dpi, Simplex, PDF,
Auto Crop
3
Dropbox
Select this button to send
images to your Dropbox
account.
Auto Color Detection, 200 dpi,
Simplex, JPEG, Auto Crop
4
Evernote
Select this button to send
images to your Evernote
account.
Auto Color Detection, 200 dpi,
Simplex, JPEG, Auto Crop
5
Google Drive
Select this button to send
images to your Google
Drive account.
Auto Color Detection, 200 dpi,
Simplex, JPEG, Auto Crop
6
FTP
Select this button to send
images to an FTP server.
Auto Color Detection, 200 dpi,
Simplex, JPEG, Auto Crop
7
Easy Mail
Select this button to send
your images as
attachment via your
specified e-mail software.
Auto Color Detection, 200 dpi,
Simplex, JPEG, Auto Crop
8
Scan to App
Select this button to send
images to a designated
application (default:
Microsoft Paint).
Auto Color Detection, 200 dpi,
Simplex, JPEG, Auto Crop
User Guide
Scanning from the Buttons
7
9
Archive
Select this button to save
images in a folder on your
computer.
Auto Color Detection, 200 dpi,
Simplex, JPEG, Auto Crop
Note:
To accurately use the default settings, you need to set up your computer in an
internet environment and install the necessary software applications such as E-mail
software, or printer before installing Button Manager.
To send your scanned images to a network server such as FTP, Microsoft SharePoint,
or Google Drive, you need to set up your computer in an internet environment and
make sure you have the privilege to access the network server. For example you
need to create a login name and password first.
Microsoft .NET Framework: To accurately send your scanned images to a
network server, Microsoft .NET Framework 2.0 or higher is required. (Check the
program and the version by choosing Start>Control Panel>Add or Remove
Programs. A list of programs will be displayed. If you have installed Microsoft .NET
Framework, the program and the version will be shown in the list.).
Google Drive: Google provides a document hosting, management and editing
service called Google Drive to every user that has signed up for a Google account
(http://drive.google.com).
Microsoft SharePoint: Microsoft SharePoint is a collaboration and document
library tool developed by Microsoft for file sharing and web publishing. You may
need to contact your system administrator to get the correct URL for the SharePoint
server. Your system administrator will also give you access to the SharePoint and a
valid user login and password.
3.3 Checking Button Configurations Before Scanning
1. After the Button Manager and the scanner driver have been successfully installed
on your computer, the Button Panel will be displayed in the Windows System Tray at
the bottom right corner of your computer screen.
2. Left-click the Button Manager icon to prompt the following Button Panel.
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3. The Button Panel shows the first five scanning buttons. Right-click the button you
wish to check, the Button Properties window appears.
If you wish to change the setting, use this window to reset the setting for the file
format, destination application, or other scan settings. See “Configuring the
Buttons” in the subsequent section to reset the settings.
4. Click the OK button to leave the window.
Note:
If the Button icon has not been displayed in the Windows System Tray after restarting
your computer, please just turn off and on your scanner. The Button icon will then be
displayed in the right corner of the Windows System Tray.
3.4 Scanning From A Simple Touch of the Button
1. Adjust the paper guide to the width of the paper and load the document facing up
and top first into the automatic document feeder.
2. Press the Power button once.
Folder and
file name
for the
scanned
image
Image Mode
Selection
Box
Basic Scan
Parameters
Name of the Selected Button
Scan To
destination
and
settings
Button
Name
User Guide
Scanning from the Buttons
9
3.4.1 Use of the Button Panel
Left-click the Button icon in the Windows System Tray at the bottom right corner of the
screen. This will prompt the Button Panel.
The button icon
From this panel, you can check the scan configuration, start a scan, and change the
scan configuration.
1. To check the scan configuration, right click the function icon you wish to check.
This will prompt the Button Properties window which shows the preset scan
configuration.
2. To start a scan, left click the function icon you wish to scan. The scanner begins to
scan and delivers the scanned document to your selected destination application.
3. To change the scan configuration, right click the function icon you wish to check.
This will prompt the Button Properties window which allows you to customize
button function and its configurations.
4. To cycle through all 9 buttons, click the Arrow keys.
5. To close the Button Panel, click the Close button () in the Button Panel.
The Function
Icon
Click the arrows
to cycle through
the 9 buttons.
The Button
Number
Operation
10
4 Configuring the Buttons
Button Manager allows you to customize the buttons, including scan profiles,
destination applications, and how files are stored and named.
4.1 Starting the Button Properties Dialog Box
For each of the nine buttons, you can choose a new configuration from the Button
Properties dialog box.
To start the Button Properties dialog box,
1. Left click the Button icon in the system tray at the bottom right corner of the screen.
The Button Panel will be displayed.
2. Right click the button which you wish to change its settings. The Button
Properties dialog box appears.
3. From the Basic tab, select your basic scan settings including image mode,
resolution, paper size, file path and file name, and your desired Scan To destination.
4. From the Image Adjustment tab, select your desired brightness and contrast
User Guide
Operation
11
value to improve your scanned image.
5. From the Color Dropout tab, choose your desired color channel to be removed to
sharpen your text.
6. From the Image Processing tab, choose if you wish to rotate your image or
remove your blank page.
7. Click OK to save your settings and close this window.
4.2 The Basic Tab
From the Basic tab, most of your configurations for the button can be completed. The
Basic tab allows you to set basic settings for the button including basic scan settings,
file format and path, and your “scan to” destination for the scanned image.
The Basic tab includes the following options:
Operation
12
4.2.1 The Button Name
This field allows you to rename the button. Simply type your desired name. The new
name will be shown in the Button Panel.
An alternative way to rename your button:
1. On the Button Panel, right-click the button number you wish to rename. The
button name will be highlighted.
2. Type in the new name and press “Enter” on your keyboard. For example, My
Printer.
3. The name is changed and will be displayed in the Button Panel as shown.
User Guide
Operation
13
4.2.2 The Image Mode Option
Mode: Select the proper image mode for the scanned image. Choice: Auto Color
Detection, Color, Gray, and Black and White.
Auto Color
Detection
Click to automatically detect and scan your color document in color
image mode. If your document is in color, the scanner will
automatically scan the document into a color image. If your document
is non-color, the scanner will scan your document in Black and White
mode. This option is useful when you have a mixture of color and
non-color documents.
Color
Choose Color to scan color photographs or color documents. Color scan
produces the largest file size.
Gray
Choose Gray to scan documents containing drawings or black and white
photographs. This scanning produces an image of up to 256 shades of
gray.
Black and
White
Choose Black and White to scan document containing purely text,
pencil, or ink sketch. This scan mode produces the smallest file size.
Operation
14
4.2.3 The Scan Parameters Option
Resolution:
The resolution is measured in pixels per inch (ppi) (sometimes referred to as dots per
inch or dpi). Higher resolutions result in more detail in the scan, slower scanning and in
general, greater file sizes. For example, an A4 size color image scanned at 300 dpi with
color mode consumes approximately 25 MB of disk space. When OCR (Optical
Character Recognition) is to be performed on a scan, 300dpi should be used for most
languages except Asian languages. For Asian languages, 400 dpi is recommended.
Move the slider to choose your ideal resolution. The default value is 200 dpi. Available
resolutions are 75, 100, 150, 200, 300, 400 and 600. (Options vary based on type of
scanner.)
Resolution: 100 dpi
Resolution: 200 dpi
Paper Size:
Choose your ideal scan size. Choice: Auto Crop and Deskew, Scanner Maximum, US
Letter- 8.5”x 11”, US Legal – 8.5” x 14”, ISO A4 – 21 x 29.7 cm, ISO A5 – 14.8 x 21 cm,
ISO A6 – 10.5 x 14.8cm, ISO A7 – 7.4 x 10/5 cm, ISO B5 – 17.6 x 25 cm, ISO B6 – 12.5
x 17.6 cm, ISO B7 – 8.8 x 12.5 cm, JIS B5 – 18.2 x 25.7 cm, JIS B6 – 12.8 x 18.2 cm,
JIS B7 – 9.1 x 12.8 cm. Note: The options vary due to type of scanner.
Auto Crop and Deskew: Automatically adjusts the cropping window according to
different document sizes and automatically straighten a skew image. Use this option for
batches of mixed-sized documents.
Duplex:
Choose “Duplex” to scan both the front and rear side of your document. Before
choosing “Duplex”, make sure you have purchased a duplex scanner first.
Use TWAIN:
Click to scan based on the scanner’s TWAIN user interface. Click “Setup” to prompt
the scanner’s TWAIN user interface for more advanced scan settings.
User Guide
Operation
15
4.2.4 The File Location Option
Directory:
Enter the path or click “Browse” to select the path for your scanned image. Default:
C:\Users\<YourUser>\Pictures\IRIS IRIScan Express4\Button# (C represents your
system drive.)
File Name:
A joint name of the text string (default: Image) and a numeric suffix is the file name of
your scanned image. This suffix is automatically generated to make file names unique,
for example, Image_0001. You may change the default string by entering your text on
the default file name “Doc####”.
Or you may add date or time to current file name by choosing the “More” option.
Choice includes Date, Time, Year, Month, Day, Hour, Minute, Second, Day of
Week, Barcode (TWAIN support). The Date is indicated in the format of YYYYMMDD
(year, month, and date). The Time is indicated in the format of HHMMSS (hour, minute,
second). For example, if you choose date and time, the file name will be displayed like
Image_000720110308175239.pdf (20110308 indicates date while 175239 indicates
time.)
The following tokens are available for use:
Token
Converts to
#
Numbered Counter
Date
Current Year+Month+Date, 4 digits+2 digits+2 digits
Time
Current Hour+Minute+Second, 2 digits+2 digits+2 digits
Year
Current Year, 4 digits
Month
Current Month, 01-12
Day
Current Day, 01-31
Hour
Current Hour, 1-24
Minute
Current Minute, 1-60
Second
Current Second, 1-60
DayofWeek
Current Day of a week,1-7
Week#
Current Week Number, 1-53
Barcode
Recognized barcode from document
Operation
16
File Format:
The file format that you have selected determined the file format for the scanned image
of your document.
Choose your ideal file format for the specific button number. Choice includes BMP, PNG,
GIF, JPEG, Single-Page PDF, Multi-Page PDF, Multi-TIFF and TIFF.
BMP:
BMP is the standard Windows image format on DOS and Windows-compatible
computers. The BMP format supports RGB, indexed-color, grayscale, and Bitmap color
modes.
GIF:
GIF (Graphics Interchange Format) format was created mainly for Internet uses,
mainly for its small file size. It's good for fast-loading web pages only. Nowadays Gif is
widely used on the World Wide Web, both for still images and for animations. GIF
displays a maximum of 256 colors, which makes it unsuitable for pictures with
continuous colors. Its application is best for color clip art, black-and-white line
drawings, or images with large blocks of solid colors.
PNG:
PNG (Portable Network Graphic) is also a bitmap of indexed colors under a lossless
compression, but without copyright limitations; commonly used to store graphics for
Web images. PNG is superior to GIF in that it has better compression and supports
millions of colors. PNG files end in a .png suffix.
TIFF:
TIFF (The Tagged-Image File Format) is a flexible bitmap image format supported by
virtually all paint, image-editing, and page-layout applications. Also, virtually all
desktop scanners can produce TIFF images. To compress your file size, click the
“Properties” button. Move the slider to the right or to the left to increase or decrease
the level of compression. Note the greater the compression level, the lower image
quality.
Multi-TIFF:
Multi-TIFF combines all the scanned images into a single TIFF file.
JPEG:
JPEG (Joint Photographic Experts Group) compression provides the best results with
continuous-tone color and the smallest file size. To compress your file size, click the
“Properties” button. Move the slider to the right or to the left to increase or decrease
the level of compression. Note the greater the compression level, the lower image
quality.
User Guide
Operation
17
Single-Page PDF/Multi-Page PDF:
PDF (Portable Document Format) is a very popular file format used by Adobe. You can
view PDF files using Adobe Acrobat or Adobe Reader.
Multi-Page PDF:
Multi-PDF combines all the scanned images into a single PDF file.
The following table gives you an idea of file size v.s. file format
To scan an A4 color image in 200 dpi,
File Format
BMP
TIFF
PDF
JPEG
GIF
File Size
10M
10M
53KB
212KB
1.3M
Scan Count:
Display your total scan count.
Destination:
Choose your destination to send your scanned image to.
Choice: Dropbox, Email (your default e-mail software), Easy Mail, Evernote, Facebook,
FTP, Google Drive, iScan (Image), Archive, Office 365, Printer (your default printer),
Shared Folder, SharePoint, Scan to App, OneDrive.
Configuration:
To upload your scanned image to a network file server, be sure to choose
“Configuration” and enter your account information. For example, to upload images
to Google Drive, you need to sign up for an account at Google’s web site.
Operation
18
4.3 The Image Adjustment Tab
The Image Adjustment tab allows you to adjust the color quality of the image so that
it comes close to the original.
Note: it is recommended to select Document as Color Profile to obtain optimal
colors.
Gamma
Adjusts the midtones of the image without dramatically altering then lightest and the
darkest areas.
When the value of gamma changes, the image changes accordingly.
Gamma Value: 1.0
Gamma Value: 1.4
Gamma Value: 2.0
User Guide
Operation
19
Brightness and Contrast
Brightness
Adjusts the lightness or darkness of an image. The higher the
value, the brighter the image. Drag the slider to the right or left
to increase or decrease the brightness. The default value is 0.
Contrast
Adjusts the range between the darkest and the lightest shades in
the image. The higher the contrast, the bigger the different
grayscale. Drag the slider to the right or left to increase or
decrease the contrast. The default value is 0.
Brightness: -50
Brightness: 0
(Normal)
Brightness: +50
Contrast: -50
Contrast: 0 (Normal)
Contrast: +50
When the values of highlight and shadow change, the image changes
accordingly.
Highlight: 255/Shadow: 0(Normal)
Highlight: 210/Shadow:10
Highlight: 200/Shadow:0
Highlight: 255/Shadow: 50
Operation
20
4.4 The Color Dropout Tab
Color Dropout tab allows you to filter out a color channel (red, green, or blue). For
example, if you are scanning a document with a red watermark, you can choose to filter
out the red channel so the scanned image just shows the text and not the red
watermark. Removing colors from the scan might reduce the scan file size and improve
optical character recognition (OCR) result.
Note:
Color dropout only applies to gray and black and white scans.
4.4.1 Entering the RGB Values
You may specify the color to be removed by entering the RGB (Red, Blue and Green)
value respectively. Click the Clear button to reset your color.
4.4.2 Selecting Your Color
You may try the following way to select your color effectively.
1. After the scan is done, drag and drop your scanned image to Button Manager.
2. Check “Use a Magnifier” and choose your specific color on the scanned image. The
RGB value for the color will be displayed.
User Guide
Operation
21
3. Choose “OK” to complete.
Original
Remove Blue Color Channel
4.5 The Image Processing Tab
The Image Processing tab includes the following options.
Operation
22
Image Rotation/Flip
Select rotation angle for your document if necessary.
Choice: None, 90 degrees left (counter clockwise), 90 degrees right (clockwise), 180
degrees around, 180 degrees flipped.
Original
90 degrees right
90 degrees left
180 degrees around
180 degrees flipped
Blank Page Removal:
If you wish to remove the blank page, check the Blank Page Removal option and
adjust the sensitivity value to define the threshold.
User Guide
Operation
23
4.6 Setting up Button Manager to send images to a specified printer
Button Manager V2 allows you to scan and send documents to a specified printer. Also,
if desired, you can print two images in one side of a sheet.
To setup Button Manager to upload images to a specified printer,
1. Click the Button icon ( ) to prompt the Button panel.
2. Right-click a button you want to configure.
3. In the Destination list, select Printer.
4. Click “Configuration”. The “Printer Configuration” dialog box appears.
Operation
24
5. If you wish to print your images not from a default printer, select your desired
printer from the list. Click “Properties” to prompt the “Properties” dialog box to
change your desired print settings and click OK to complete and close the dialog
box.
6. Click “Options” to prompt the “Options” dialog box.
User Guide
Operation
25
Auto Color Detection :
Automatically detect the image type of the scanned image and print the images
according to the image type. For example, if the scanned image is color, the image will
be printed in color if the specified printer is a color printer; if the scanned image is black
and white, the image will be printed in black and white.
Duplex Printing (for duplex printers)
Choose to print the scanned images in both the front and rear side of a page. This
option will be available only if the specified printer supports duplex (double-sided)
printing.
Print two images on the same page (for duplex scanner only)
Choose to print two images on the same side of a sheet. This option is useful when you
wish to print the front and rear side of your original such as ID card or driver license on
the same page. If you have purchased a duplex scanner, use this option to print two
sides of your original in one side of a sheet.
7. Click “OK” to complete and close the dialog box.
Operation
26
4.7 Setting up Button Manager to Upload Images to a Specified Mail
Software
Button Manager V2 provides an easy way to scan your document and send it to a
specified e-mail software application as an attachment. By typing your recipient and
subject in advance, the scanned image can be directly sent to the recipient with a single
click.
You may need to contact your System Administrator to get the IP address of your mail
server.
To setup Button Manager to upload images to an E-mail software application,
1. Click the Button icon ( ) to prompt the Button panel.
2. Right-click button #7 to prompt the Button Properties dialog box as shown
below.
3. Click “Configuration”. The “Mail Configuration” dialog box appears.
User Guide
Operation
27
- Enter the e-mail address of the sender and recipient.
- Type your subject and message on the Subject field and Message field.
- If desired, enter the e-mail address of the CC and BCC field.
4. Click the “SMTP” tab to display the SMTP dialog box.
- SMTP Server: Enter the IP address of your SMTP server.
- Port: Enter the port number of your SMTP server. Default: 25
- If the SMTP server requires authentication, check “Server requires
authentication” and then enter your account name and password.
- If there is a file size limitation, enter the limited value on the “File Separation”
field.
5. You may search your e-mail address of “To”, “CC”, and “BCC” field from the LDAP
server by clicking the “Address Book” tab to display the LDAP dialog box.
Operation
28
- LDAP Server: Enter the IP address of your LDAP server.
- Port: Enter the port number of your LDAP server. Default: 389
- If the LDAP server requires a secure connection, check “This server requires
a secure connection”. Contact your System Administrator for the details.
- If the LDAP server requires authentication, check “Server requires
authentication” and then enter your account name and password.
- BASE DN: Enter your base DN. Base DN (distinguished name) identifies the
starting point of a search. A dn indicates what record to view in an LDAP tree.
The top level of the LDAP directory tree is the base, referred to as the "base DN".
For example, you could indicate a base of dc=com, dc=net for a search that
starts at the top and proceeds downward. Contact your System Administrator
for the details.
- To test if your setting of LDAP server is OK, click the “E-mail” tab.
a. Click “To ”, “CC” or “Bcc”, a Search dialog box appears.
b. Enter the keyword to search on the “Searching” field . The search result
containing your keyword will be displayed.
c. Select your desired e-mail address and click “To”, “CC”, or “Bcc” which you
need to set the e-mail address . The e-mail address will be pasted on your
selected field.
User Guide
Operation
29
6. Click “OK” to complete.
Note:
LDAP: Stands for Lightweight Directory Access Protocol. LDAP enables users to
access directories and address books directly from external networked devices to
simplify document distribution.
SSL (Secure Sockets Layer) is a standard security technology for establishing an
encrypted link between a server and a client—typically a web server (website) and
a browser; or a mail server and a mail client (e.g., Outlook).
You must enter your “Sender” address. Or the scanned image can not be forwarded
to the recipient.
4.8 Setting up Button Manager to upload images to an FTP server
Button Manager V2 provides a way to scan documents that you want to share and send
to an FTP server. Once the electronic file is uploaded to an FTP server, the scanned
document can be shared by users who have the access of the server.
You may need to contact your System Administrator to get the correct URL for the FTP
server. Your System Administrator will also give you access to the FTP server and a
valid user login and password.
To setup Button Manager to upload images to a FTP server,
1. Click the Button icon ( ) to prompt the Button panel.
2. Right-click the FTP button.
Operation
30
3. Click “Configuration”. The “FTP Configuration” dialog box appears.
4. Enter a Host Name URL. The format of the URL is ftp://yourhostname/yoursite.
This consists of the following:
Scheme — ftp.
Host — the name of the server.
Port — the port number
Enter your login name and password. Contact your System Administrator for
authorization to send documents to the site.
The User login name may include a domain name. If a domain name is included,
the format that is required by the user would be: domain\username (domain
name followed by a backslash then the user login name).
Enter or Browse for a folder Name.
5. Click the “Proxy” tab to display the following Proxy dialog box.
6. Select your Proxy server to be “Auto Detect” or “Specify Proxy”. If “Specify
Proxy” is selected, enter your IP address and port number of your Proxy server.
Enter user name and password if required. You can check with your network
administrator for the details.
7. Click “OK” to complete. You may click “Test” to try if the account works.
User Guide
Operation
31
4.9 Setting up Button Manager to upload images to Microsoft SharePoint
server / Office 365
SharePoint is a collaboration and document library tool. Button Manager V2 provides a
way to scan documents that you want to share and send to the SharePoint server. Once
the electronic file is uploaded to SharePoint, you can use the capabilities of SharePoint
to manage your scanned documents.
You may need to contact your System Administrator to get the correct URL for the
SharePoint server. Your System Administrator will also give you access to the
SharePoint site and a valid user login and password.
To setup Button Manager to upload images to a Microsoft SharePoint server,
1. Click the Button icon ( ) to prompt the Button panel.
2. Right-click the button you want to configure to prompt the Button Properties
dialog box as shown below.
3. Name the button SharePoint.
4. Click the down arrow in the Destination list and select SharePoint.
5. Click “Configuration”. The “SharePoint Configuration” dialog box appears.
Operation
32
6. Select a login option. Contact your System Administrator for authorization to send
documents to the site.
• Select Use SharePoint account if you want to access the SharePoint server
with a unique user login and password. If you check this option, you must make
an entry in the User login and Password fields.
• Select Use Windows login if you want to access the SharePoint server by using
the same user login and password that you use to login into Windows on your
PC.
The User login name may include a domain name. If a domain name is included,
the format that is required by the user would be: domain\username (domain
name followed by a backslash then the user login name).
• Enter a Host Name URL. The format of the URL is
http://yourhostname/yoursite. This consists of the following:
• Scheme — http.
• Host name — the name of the server. This may include a port number.
• Site — (optional; may also be entered in the Site Name field.)
Enter or Browse for a Library or folder Name. Any Document or Picture Library
can be entered here. To view only a list of Document Libraries when browsing,
select the Show only document libraries checkbox in the Browse window.
7. Click the “Proxy” tab to display the following Proxy dialog box.
8. Select your Proxy server to be “Auto Detect” or “Specify Proxy”. If “Specify
Proxy” is selected, enter your IP address and port number of your Proxy server.
Enter user name and password if required. You can check with your network
administrator for the details.
9. Click “OK” to complete. You may click “Test” to try if the account works.
User Guide
Operation
33
4.10 Setting up Button Manager to Upload Your Image to Google Drive
To upload your image to Google Drive, you first need to sign in to a Google Drive
account and then configure the Button Manager.
1. Click the Button icon ( ) to prompt the Button panel.
2. Right-click the Google Drive button to prompt the Button Properties dialog box
as shown below.
3. Choose your desired file format from a list of BMP, GIF, JPEG, PNG, Single-Page
PDF, Multi-Page PDF.
4. Click “Configuration”. The “Google Drive Configuration” dialog box appears.
5. Click Authorize. In the new window, enter your account and password.
Convert files to the corresponding Google Drive formats:
a. This option is unchecked by default since Google Drive will convert your
scanned images which are not in PDF file format to the corresponding Google
Drive formats.
b. Please note only TIFF or Multi-TIFF cannot be converted to the corresponding
Google Drive format. TIFF files will be saved to Google Drive as their original
formats.
Operation
34
6. Click the “Proxy” tab to display the following Proxy dialog box.
7. Select your Proxy server to be “Auto Detect” or “Specify Proxy”. If “Specify
Proxy” is selected, enter your IP address and port number of your Proxy server.
Enter user name and password if required. You can check with your network
administrator for the details.
8. Click “OK” to complete. You may click “Test” to try if the account works.
Note:
After scanning and uploading your documents to Google Drive, the Google web site will
not automatically be displayed on your computer screen. Please follow these steps to
open or view your documents:
Start your browser and go to the web site of Google.
Click the options icon and select Drive.
Sign in with your Google account.
View your document.
User Guide
Operation
35
4.11 Setting up Button Manager to Upload Your Image to Evernote
To upload your image to Evernote, you first need to sign in to an Evernote account and
then configure your Button Manager.
1. Click the Button icon ( ) to prompt the Button panel.
2. Right-click the Evernote button to prompt the Button Properties dialog box.
3. Click “Configuration” and the “Evernote Configuration” dialog box will appear.
4. Click the Authorize button to open the Evernote web site and then complete the
Login and authorization. If successful, your Evernote account will be displayed in
the User Name field as shown.
5. Specify your notebook in the Notebook field or click (Browse) to search for
your notebook.
6. Click the Proxy tab. If your Evernote account has been displayed in the User
Name field, normally, the proxy server in the Proxy tab will be automatically set to
“Auto detect”. You may enter your Proxy server information if desired. For more
information, check with your Network Administrator.
7. Click OK to save your settings and exit.
Click Test to test your settings and verify that the account is active.
Click Cancel to close this screen without saving changes.
Operation
36
8. The Evernote configuration is completed.
4.12 Setting up Button Manager to Upload Your Image to Dropbox
To upload your image to Dropbox, you first need to sign in to a Dropbox account and
then configure your Button Manager.
1. Click the Button icon ( ) to prompt the Button panel.
2. Right-click the Dropbox button to prompt the Button Properties dialog box.
3. Click “Configuration” and the “Dropbox Configuration” dialog box will appear.
4. Click the Authorize button first to open the Dropbox web site and then complete
the Login and authorization. Then click the Get Account button to get your
Dropbox account. If successful, your Dropbox account will be displayed in the
User Name field as shown.
5. In the Directory field, type a name or click (Browse) to search for a specific
folder. If you are typing a folder name, you can use special attributes for naming
folders to help segregate files.
6. Click the Proxy tab. If your Dropbox account has been displayed in the User
Name field, normally, the proxy server in the Proxy tab will be automatically set to
“Auto detect”. You may enter your Proxy server information if desired. For more
information, see your Network Administrator.
User Guide
Operation
37
7. Click OK to save your settings and exit.
Click Test to send a test image to your account to verify if the account is active.
Click Cancel to close this screen without saving changes.
4.13 Setting up Button Manager to Upload Your Image to OneDrive
To upload your image to OneDrive, you first need to sign in to a OneDrive account and
then configure your Button Manager.
1. Click the Button icon ( ) to prompt the Button panel.
2. Right-click the button you want to configure to prompt the Button Properties
dialog box.
3. Name the button OneDrive.
4. Choose “OneDrive” from the “Destination” drop-down list box.
5. Click “Configuration” and the “OneDrive Configuration” dialog box will appear.
6. Click the Authorize button first to open the OneDrive web site and then complete
the Login and authorization. If successful, your OneDrive account will be displayed
in the User Name field as shown.
7. Specify your folder name in the Folder name field or click (Browse) to search
for a specific folder.
Operation
38
8. Click the Proxy tab. If your OneDrive account has been displayed in the User
Name field, normally, the proxy server in the Proxy tab will be automatically set to
“Auto detect”. You may enter your Proxy server information if desired. For more
information, see your Network Administrator.
9. Click OK to save your settings and exit.
Click Test to test your settings and verify that the account is active.
Click Cancel to close this screen without saving changes.
10. The OneDrive configuration is completed.
User Guide
Operation
39
4.14 Setting up Button Manager to Upload Your Image to Facebook
To upload your image to Facebook, you first need to sign in to a Facebook account and
then configure your Button Manager.
1. Click the Button icon ( ) to prompt the Button panel.
2. Right-click the button you want to configure to prompt the Button Properties
dialog box.
3. Name the button Facebook.
4. Choose “Facebook” from the “Destination” drop-down list box.
5. Click “Configuration” and the “Facebook Configuration” dialog box will appear.
6. Click the Authorize button first to open the Facebook web site and then complete
the Login and authorization. If successful, your Facebook account will be
displayed in the User Name field as shown.
7. If desired, enter your album name to be shared.
8. Select your visibility level from the Visibility drop-down menu.
9. Click the Proxy tab. If your Facebook account has been displayed in the User
Name field, normally, the proxy server in the Proxy tab will be automatically set to
“Auto detect”. You may enter your Proxy server information if desired. For more
information, see your Network Administrator.
10. Click OK to save your settings and exit.
Click Test to test your settings and verify that the account is active.
Click Cancel to close this screen without saving changes.
Operation
40
11. The Facebook configuration is completed.
4.15 Setting up Button Manager to Upload Your Image to a Shared Folder
1 Click the Button icon ( ) to prompt the Button panel.
2 Right-click the button you want to configure to prompt the Button Properties
dialog box.
3 Name the button “Shared Folder”.
4 Choose “Shared Folder” from the “Destination” drop-down list box.
5 Click “Configuration” and the “Shared Folder Configuration” dialog box will
appear.
6 Enter your Username and Password.
7 Click the browse icon to select the Shared Folder.
8 Click OK to save your settings and exit.
Click Test to test your settings and verify that the account is active.
Click Cancel to close this screen without saving changes.
User Guide
Operation
41
4.16 Possible Error Conditions
The following conditions may occur while Button Manager is uploading a file to a
network file server such as FTP, SharePoint, Evernote, Dropbox, OneDrive, or Google
Drive.
Error Message
Description
Possible Solutions
Invalid host.
The entry in the Host name
field is not correctly
formatted.
Make sure the syntax is
correct and the required
parts of the path to the
network file server are
provided.
User name can not be
empty.
The user name is empty.
Make sure user name has
been entered.
Incorrect user name or
password.
The user login may not be
authorized to access the
server or the incorrect
password was entered.
Make sure the user login
and password are correct.
You may also need to
contact your System
Administrator to make
sure you have permission
to access the network file
server.
Invalid proxy host URL.
Your proxy host URL may
not be correct.
Check with your System
Administrator to enter the
correct proxy host URL.
Invalid port number.
The port number for the
network server may not be
correct.
Check with your System
Administrator to enter the
correct port number for
the network server.
Unable to get proxy
setting automatically.
The proxy settings may
not be correct.
Check with your System
Administrator to enter the
correct proxy setting.
Proxy configuration is
incorrect.
Desired directory does
not exist and unable to
create it.
The subfolder may not
exist.
Check with your System
Administrator if you have
the permission to create
the subfolder.
The remote service point
could not be contacted.
The remote server can not
be reached.
This may occur due to
network problem. You can
try again later or you may
check with your System
Administrator.
The connection was
prematurely closed.
The network connection
may be temporarily
stopped.
This may occur due to
network problem. You can
try again later or you may
check with your System
Administrator.
Operation
42
Exceeded the specified
size limit.
The image file you have
uploaded to the server
may be too large and
exceed limit.
You may check with your
System Administrator for
the details.
Unable to resolve the host
name.
The host name may be
incorrect.
You may check with your
System Administrator for
the correct host name.
Unable to resolve the
proxy name.
The proxy host name may
be incorrect.
You may check with your
System Administrator for
the correct proxy host
name.
Unable to receive
complete response from
server.
The request may not be
received by the server.
This may occur due to the
network connection
problem. Please try again
later or check with your
System Administrator.
The request was
cancelled.
The request may not be
received by the server.
This may occur due to the
network connection
problem. Please try again
later or check with your
System Administrator.
The request was not
permitted by the proxy.
You may check with your
System Administrator for
the details about the proxy
server.
A complete request could
not be sent to the remote
server.
This may occur due to the
network connection
problem. You can try later
or you may check with
your System
Administrator.
An error occurred while
establishing a connection
using SSL.
The network server may
not support SSL.
You may check with your
System Administrator for
the details.
No response was received
during the time-out.
The scanned file could not
be uploaded to the server
before the connection
timed out.
The network connection
speed may be too slow.
You may try again later.
A server certificated could
not be validated.
You may need to contact
your System Administrator
to make sure you have
permission to access the
network file server.
Invalid Document
Library/Folder.
The library name or folder
name could not be found
on the server.
Make sure the library and
folder names are correct.
User Guide
Operation
43
Method not allowed.
You are not allowed to
access the network file
server.
You may need to contact
your System Administrator
to make sure you have
permission to access the
network file server.
Unknown error.
The document failed to
upload for an
undetermined reason.
This may also occur if
Button Manager cannot
establish a connection with
the network server.
Check all network settings
of the Button Manager to
make sure they are
correct.
Note:
If you are having trouble uploading files, make sure you can access the network file
server using an internet browser. If the network file server is not working or there is a
problem with the network connection between your PC and the network file server,
Button Manager will not be able to upload files.
4.17 Adding A New Destination Application
Button Manager V2 allows you to add your own software applications as a destination
for your scanned image.
To add a new destination application,
1. Click the Button icon ( ) to prompt the Button panel.
2. Scroll down to the Scan to App button, then click it.
You may use the following ways to add a new software application:
Operation
44
Button Manager will search the image-editing software application on your
computer and display in the Application List. Choose the application you wish to
add from the Application List. The application path will be shown in the File Path
field.
Or
Enter the Application path or browse to the new application program (e.g., exe
file).
Or
Choose “All Programs” from the “Start” menu. Drag and drop your new software
application to the New Application dialog box. The application path for the
software application will be displayed.
Choose the “OK” button to save the settings and leave the New Application
dialog box.
4.18 Working with Profiles
Button Manager provides nine preset profiles for your various applications. You can add
new profiles for your application needs. A profile is useful for quickly loading particular
settings that you need for certain documents.
To add a new profile,
1. Right-click the Button icon ( ) at the right corner of your system tray. The
following pop-up menu will be displayed.
2. Choose “Profile Manager” to prompt the following Profile Manager dialog box.
User Guide
Operation
45
3. Choose any of the preset 9 profiles and click the “Add” button. A new profile will be
created and displayed in the list.
4. You can rename the button by typing a new name in the Name field.
5. You may change your settings by click the “Edit” button to prompt the Button
Properties dialog box for more advanced settings. Or you may click the “Delete”
button to delete a current profile.
6. Click the “OK” button to save your settings and leave this dialog box.
4.19 Using the Options Menu
The Options menu in Button Manager allows you to change more settings or view more
detailed information such as changing the language of the user interface or viewing the
scan count of each button.
To access the Button Manager Options Menu,
1. Right-click the Button icon ( ) at the right corner of your system tray. The
following pop-up menu will be displayed.
2. Choose “Options” to prompt the following Options dialog box.
Operation
46
4.19.1 The Settings Tab
The Settings Tab contains the following items:
Unit:
Choose your desired measurement units. Choice: centimeter, inch,
millimeter.
Language:
Choose your desired language shown in the user interface. After clicking the OK
button, the specified language will be immediately displayed.
Scan Progress Dialog Box:
Choose if you wish to show basic or detailed information during scan. Choice:
Show Basic Status Only, Show Detailed Information.
Show Detailed Information
User Guide
Operation
47
4.19.2 The Others Tab
The Others Tab contains the following items:
Time to hide Button Panel:
Move the slide bar to set the time to hide the Button Panel. Choice: 0 ~ 120
seconds. To show the Button Panel after timeout, simply click the Button icon at
the bottom-right corner of your taskbar.
Profile:
Check if you wish to show profile information for each button. If selected, basic
profile information will be displayed in the Button Panel in special color as shown
below.
Operation
48
Static Button Panel:
Check “Show” to display a static button panel as illustrated in the bottom-left
corner to start scan from the Scan button on the scanner without starting the
Button Manager software application.
A Static Button Panel
The static button panel which can not be interactive is used to remind users nine
preset button destinations and let users directly start a scan by a touch of the
Scan button without starting the Button Manager software application. This is
especially convenient when you restart your computer.
4.19.3 The Scan Count Tab
The Scan Count Tab allows you view and reset current scan count for each button. You
may click the “Reset All Counter” to reset the counter for all nine buttons.
User Guide
Operation
49
4.19.4 The Advanced Tab
The Advanced Tab contains the followings options:
Default:
Click the “Factory Defaults” button to set Button Manager to factory default
settings.
Register/Unregister:
The option is recommended to be used only by the software developers instead of
common users. Click the “Unregister” button to stop using Button Manager and
use other third-party button program.
Scanner Buttons:
Click “Disable” to disable the buttons on the scanner. This option in used to
prevent users from touching the Scan button accidentally and start unnecessary
scans.
Hotkey:
Check “Register System Hotkey” and select “Ctrl”, “Shift” or “Alt” to define your
hotkey to send your selected image to a specified destination. For example, if
you check “Register System Hotkey”, select “Ctrl” and click “OK”, then click your
selected image on Window’s Explorer and press the “Ctrl” key and number “6”
simultaneously. The selected image will be sent to your specified destination of
button 6.
Button Profile:
This option allows you to import or export button profiles including scan settings
and destinations to Button Manager. By clicking the “Export” button, you can
save current profiles to a .bm file. By clicking the “Import” button, you can
import the previously saved .bm file to Button Manager.
Operation
50
4.19.5 The Scanner Info Tab
The Scanner Info. Tab allows you to view all the information about the scanner
including serial number, pad count, roller count, and firmware version. These are
helpful information when you report a problem to the service personnel.
4.19.6 The About Tab
The About Tab shows current version of the Button Manager program.
User Guide
Operation
51
4.20 Removing Button Manager Icon from the System Tray
To remove Button Manager icon from the system tray,
1. Left-click the Button icon ( ) in the right corner of your system tray. A menu
screen will be displayed.
2. Choose “Quit”. You will close Button Manager and remove Button Manager icon
from the system tray.
Operation
52
5. Operations
5.1 Inserting An Image Directly to a Software Application
With Button Manager V2, you can insert the scanned image directly to a software
application which is already opened. For example, when you are editing text in
Microsoft Word and you wish to insert a scanned picture, you can start a scan right
away and the scanned image will be inserted and displayed in your Microsoft Word.
To insert an image to a software application already opened,
1. Open your current document such as a Microsoft Word file which you wish to insert
an image.
2. Move your cursor at the place which you wish to insert an image.
3. Insert document to your scanner.
4. Click the Button icon ( ) to prompt the Button panel.
5. Click button no. 8, Scan to App.
6. In a second, the scanned image will be inserted directly to your doc file.
User Guide
Operation
53
5.2 “Drag and Drop” Your File to a Specified Button
Button Manager V2 is designed with a convenient feature to let you drag and drop your
file to a specified button. This may be an application or a Cloud destination.
To drag and drop your file to a specified button,
1. Browse your file on the Windows Explorer.
2. Click Button Manager icon ( ) at the right corner of your system tray to prompt
the following Button Panel.
3. Drag and drop your file to the desired button.
Operation
54
Note:
1. To use the drag and drop function, you need to keep your network scanner
connecting to your computer either through the USB cable or through the network
cable.
2. You may also refer to the preceding section 4.19.4 The Advanced Tab to use the
Hotkey to send your image to a specified destination.
5.3 Sending Error Report
When a fatal error occurs and the Button Manager ceases to function, an “Error Report”
dialog box appears. You can send the debug information to the developer of the
application by clicking the “Send Error Report” button or leave the dialog box by clicking
the “Don’t Send” button. The error report helps the developer to improve the software
application.
… 16 …

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