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IRIS IRIScan Executive 4 Button Manager Handleiding

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User Guide – IRIScan Executive 4
IRIScan Executive 4
Button Manager
2
User Guide – IRIScan Executive 4
Copyright
IRIScanExecutive4-dgi-27052016-01
Copyright
©
2016 I.R.I.S SA. All rights reserved.
Information in this document is subject to change without notice. The software described in this document
is furnished under a license agreement or nondisclosure agreement. The software may be used or copied
only in accordance with the terms of those agreements. No part of this publication can be reproduced in
any form or by any means without prior written permission of I.R.I.S. SA.
The barcode detection capability is provided by Dynamsoft Corporation.
Trademark
Microsoft is a U.S. registered trademark of Microsoft Corporation.
Windows, Windows Vista, Windows 7, Windows 8 and Windows 10 are either registered trademarks or
trademarks of Microsoft Corporation in the United States and/or other countries.
OneDrive and its logo are trademarks of Microsoft Corporation.
Evernote and the Evernote logo are trademarks of Evernote Corporation.
Dropbox and the Dropbox logo are registered trademarks of Dropbox, Inc.
Google and the Google logo are registered trademarks of Google Inc.
Facebook and the Facebook logo are registered trademarks of Facebook, Inc.
Other names and products mentioned in this document may be trademarks or registered trademarks of
their respective companies.
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User Guide – IRIScan Executive 4
Contents
1. Overview .................................................................................................................................... 5
2. Installing Button Manager ............................................................................................................. 5
3. Scanning From the Buttons ........................................................................................................... 6
3.1 Starting Button Manager .......................................................................................................... 6
3.2 Using the default button configurations ...................................................................................... 7
3.3 Checking Button Configurations Before Scanning ........................................................................ 8
3.4 Scanning From A Simple Touch of the Button ........................................................................... 10
3.4.1 Use of the Button Panel .................................................................................................... 10
4. Configuring the Buttons .............................................................................................................. 11
4.1 Starting the Button Properties Dialog Box ................................................................................ 11
4.2 The Basic Tab ....................................................................................................................... 12
4.2.1 The Button Name ............................................................................................................ 12
4.2.2 The Image Mode Option ................................................................................................... 13
4.2.3 The Scan Parameters Option ............................................................................................. 14
4.2.4 The File Location Option ................................................................................................... 14
4.3 The Image Adjustment Tab .................................................................................................... 17
4.4 The Color Dropout Tab ........................................................................................................... 19
4.4.1 Entering the RGB Values .................................................................................................. 19
4.4.2 Selecting Your Color ........................................................................................................ 20
4.5 The Image Processing Tab ..................................................................................................... 21
4.6 Setting up Button Manager to send images to a specified printer ................................................ 22
4.7 Setting up Button Manager to Upload Images to a Specified Mail Software ................................... 24
4.8 Setting up Button Manager to upload images to an FTP server .................................................... 27
4.9 Setting up Button Manager to upload images to Microsoft SharePoint server / Office 365 ............... 29
4.10 Setting up Button Manager to Upload Your Image to Google Drive ............................................. 31
4.11 Setting up Button Manager to Upload Your Image to Evernote .................................................. 32
4.12 Setting up Button Manager to Upload Your Image to Dropbox ................................................... 33
4.13 Setting up Button Manager to Upload Your Image to OneDrive .................................................. 34
4.14 Setting up Button Manager to Upload Your Image to Facebook ................................................. 35
4.15 Setting up Button Manager to Upload Your Image to a Shared Folder ........................................ 36
4.16 Possible Error Conditions ...................................................................................................... 37
4.17 Adding A New Destination Application .................................................................................... 39
4.18 Working with Profiles ........................................................................................................... 40
4.19 Using the Options Menu ....................................................................................................... 41
4.19.1 The Settings Tab ........................................................................................................... 41
4.19.2 The Others Tab.............................................................................................................. 42
4.19.3 The Scan Count Tab .................................................................................................... 43
4.19.4 The Advanced Tab ......................................................................................................... 43
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User Guide – IRIScan Executive 4
4.19.5 The Scanner Info Tab ..................................................................................................... 44
4.19.6 The About Tab ............................................................................................................... 45
4.20 Removing Button Manager Icon from the System Tray ........................................................... 45
5. Operations .............................................................................................................................. 46
5.1 Inserting An Image Directly to a Software Application ............................................................... 46
5.2 “Drag and Drop” Your File to a Specified Button ........................................................................ 47
5.3 Sending Error Report ............................................................................................................. 48
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User Guide – IRIScan Executive 4
1. Overview
The Button Manager provides you an easy way to scan your documents and send them to your favorite
software applications and Cloud destinations. All this can be done with a simple touch of the button on the
scanner.
With the new Button Manager you can:
- Scan your documents directly to Readiris Corporate 14.
- Scan images into an open application.
- Scan images to other applications of your choosing.
- Send documents to a printer.
- Send documents via mail.
- Configure new buttons to send documents to various Cloud destinations.
2. Installing Button Manager
Attention: first install the software before you connect the scanner to your computer. See the Quick
User Guide for more info if necessary.
System requirements
Component
Requirement
Computer and processor
1GHz processor or higher.
Memory
Minimum 1 GB RAM.
Hard disk
Minimum 500 MB free hard disk space. 1 GB free hard disk space is
recommended.
Operating System
Windows 10, Windows 8.1, Windows 8, Windows 7, Windows Vista,
Windows XP (as of Service Pack 3). All 32 or 64 bit.
Windows 7 and higher recommended.
Other
DVD-ROM drive or Internet connection.
At least one free USB port.
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User Guide – IRIScan Executive 4
3. Scanning From the Buttons
By simply pressing the Scan button on the scanner, you scan and send your documents to the designated
destination application. Before you scan however, it is recommended to check the button configurations
first to ensure a proper file format and destination application.
3.1 Starting Button Manager
1. After the Button Manager and the scanner driver have been successfully installed on your computer,
the Button Panel will be displayed in the Windows System Tray at the bottom right corner of your
computer screen.
2. Left-click the Button Manager icon to prompt the following Button Panel.
3. The default button is indicated by a green checkmark. To select another button as default button, click
the number in front of it. The checkmark now moves to that button.
Note:
Button Manager can also be started from the Programs list by choosing
Start>Programs>IRIS Button Manager>IRIS Button Manager.
4. You can now click one of the buttons, or press the scanner button on the scanner to start scanning.
This indicates
your scanner
model.
Ready Status
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User Guide – IRIScan Executive 4
3.2 Using the default button configurations
The scanner is shipped with nine preconfigured button settings for your frequent tasks such as scan to
Readiris, scan to an application, scan to e-mail. The following table shows the default settings. You can
change any of these settings.
Button
Number
Destination/
Application
Preset Scan Settings
1
Select this button to send
documents directly to
Readiris for text recognition.
Color, 300 dpi, Duplex, JPEG, Auto
Crop
2
Select this button to scan
documents as PDF and open
your default PDF reader.
A copy is also saved in:
Pictures\IRIS IRIScanExec4
Auto, 300 dpi, Duplex, PDF, Auto
Crop
3
Select this button to send
images to your Dropbox
account.
Auto Color Detection, 300 dpi,
Duplex, JPEG, Auto Crop
4
Select this button to send
images to your Evernote
account.
Auto Color Detection, 300 dpi,
Duplex, JPEG, Auto Crop
5
Select this button to send
images to your Google Drive
account.
Auto Color Detection, 300 dpi,
Duplex, JPEG, Auto Crop
6
Select this button to send
images to an FTP server.
Auto Color Detection, 300 dpi,
Duplex, JPEG, Auto Crop
7
Select this button to send
your images as attachment
via your specified e-mail
software.
Auto Color Detection, 300 dpi,
Duplex, JPEG, Auto Crop
8
Select this button to send
images to a designated
application (default:
Microsoft Paint).
Auto Color Detection, 300 dpi,
Duplex, JPEG, Auto Crop
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User Guide – IRIScan Executive 4
9
Select this button to save
images in a folder on your
computer.
Auto Color Detection, 300 dpi,
Duplex, JPEG, Auto Crop
Note:
To accurately use the default settings, you need to set up your computer in an internet environment
and install the necessary software applications such as E-mail software, or printer before installing
Button Manager.
To send your scanned images to a network server such as FTP, Microsoft SharePoint, or Google Drive,
you need to set up your computer in an internet environment and make sure you have the privilege to
access the network server. For example you need to create a login name and password first.
Microsoft .NET Framework: To accurately send your scanned images to a network server, Microsoft
.NET Framework 2.0 or higher is required. (Check the program and the version by choosing
Start>Control Panel>Add or Remove Programs. A list of programs will be displayed. If you have
installed Microsoft .NET Framework, the program and the version will be shown in the list.).
Google Drive: Google provides a document hosting, management and editing service called Google
Drive to every user that has signed up for a Google account (http://drive.google.com).
Microsoft SharePoint: Microsoft SharePoint is a collaboration and document library tool developed
by Microsoft for file sharing and web publishing. You may need to contact your system administrator to
get the correct URL for the SharePoint server. Your system administrator will also give you access to
the SharePoint and a valid user login and password.
3.3 Checking Button Configurations Before Scanning
1. After the Button Manager and the scanner driver have been successfully installed on your computer,
the Button Panel will be displayed in the Windows System Tray at the bottom right corner of your
computer screen.
2. Left-click the Button Manager icon to prompt the following Button Panel.
This indicates
your scanner
model.
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User Guide – IRIScan Executive 4
3. The Button Panel shows the first five scanning buttons. Right-click the button you wish to check, the
Button Properties window appears.
If you wish to change the setting, use this window to reset the setting for the file format, destination
application, or other scan settings. See “Configuring the Buttons” in the subsequent section to reset the
settings.
4. Click the OK button to leave the window.
Note:
If the Button icon has not been displayed in the Windows System Tray after restarting your computer,
please just turn off and on your scanner. The Button icon will then be displayed in the right corner of the
Windows System Tray.
Folder and
file name
for the
scanned
image
Image Mode
Selection
Box
Basic Scan
Parameters
Name of the Selected Button
Scan To
destination
and
settings
Button
Name
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User Guide – IRIScan Executive 4
3.4 Scanning From A Simple Touch of the Button
1. Press the scanner button once.
3.4.1 Use of the Button Panel
Left-click the Button icon in the Windows System Tray at the bottom right corner of the screen. This will
prompt the Button Panel.
The button icon
From this panel, you can check the scan configuration, start a scan, and change the scan configuration.
1. To check the scan configuration, right click the function icon you wish to check. This will prompt the
Button Properties window which shows the preset scan configuration.
2. To start a scan, left click the function icon you wish to scan. The scanner begins to scan and delivers
the scanned document to your selected destination application.
3. To change the scan configuration, right click the function icon you wish to check. This will prompt the
Button Properties window which allows you to customize button function and its configurations.
4. To cycle through all 9 buttons, click the Arrow keys.
5. To close the Button Panel, click the Close button () in the Button Panel.
The Function
Icon
Click the arrows
to cycle through
the 9 buttons.
The Button
Number
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User Guide – IRIScan Executive 4
date and time, the file name will be displayed like Image_000720110308175239.pdf (20110308 indicates
date while 175239 indicates time.)
The following tokens are available for use:
Token
Converts to
#
Numbered Counter
Date
Current Year+Month+Date, 4 digits+2 digits+2 digits
Time
Current Hour+Minute+Second, 2 digits+2 digits+2
digits
Year
Current Year, 4 digits
Month
Current Month, 01-12
Day
Current Day, 01-31
Hour
Current Hour, 1-24
Minute
Current Minute, 1-60
Second
Current Second, 1-60
DayofWeek
Current Day of a week,1-7
Week#
Current Week Number, 1-53
Barcode
Recognized barcode from document
File Format:
The file format that you have selected determined the file format for the scanned image of your document.
Choose your ideal file format for the specific button number. Choice includes BMP, PNG, GIF, JPEG, Single-
Page PDF, Multi-page PDF, Multi-page TIFF and TIFF.
BMP:
BMP is the standard Windows image format on DOS and Windows-compatible computers. The BMP format
supports RGB, indexed-color, grayscale, and Bitmap color modes.
GIF:
GIF (Graphics Interchange Format) format was created mainly for Internet uses, mainly for its small file
size. It's good for fast-loading web pages only. Nowadays Gif is widely used on the World Wide Web, both
for still images and for animations. GIF displays a maximum of 256 colors, which makes it unsuitable for
pictures with continuous colors. Its application is best for color clip art, black-and-white line drawings, or
images with large blocks of solid colors.
PNG:
PNG (Portable Network Graphic) is also a bitmap of indexed colors under a lossless compression, but
without copyright limitations; commonly used to store graphics for Web images. PNG is superior to GIF in
that it has better compression and supports millions of colors. PNG files end in a .png suffix.
TIFF:
TIFF (The Tagged-Image File Format) is a flexible bitmap image format supported by virtually all paint,
image-editing, and page-layout applications. Also, virtually all desktop scanners can produce TIFF images.
To compress your file size, click the “Properties” button. Move the slider to the right or to the left to
increase or decrease the level of compression. Note the greater the compression level, the lower image
quality.
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