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IRIS IRIScan Executive 4 Button Manager Handleiding

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User Guide – IRIScan Executive 4
IRIScan Executive 4
Button Manager
2
User Guide – IRIScan Executive 4
Copyright
IRIScanExecutive4-dgi-27052016-01
Copyright
©
2016 I.R.I.S SA. All rights reserved.
Information in this document is subject to change without notice. The software described in this document
is furnished under a license agreement or nondisclosure agreement. The software may be used or copied
only in accordance with the terms of those agreements. No part of this publication can be reproduced in
any form or by any means without prior written permission of I.R.I.S. SA.
The barcode detection capability is provided by Dynamsoft Corporation.
Trademark
Microsoft is a U.S. registered trademark of Microsoft Corporation.
Windows, Windows Vista, Windows 7, Windows 8 and Windows 10 are either registered trademarks or
trademarks of Microsoft Corporation in the United States and/or other countries.
OneDrive and its logo are trademarks of Microsoft Corporation.
Evernote and the Evernote logo are trademarks of Evernote Corporation.
Dropbox and the Dropbox logo are registered trademarks of Dropbox, Inc.
Google and the Google logo are registered trademarks of Google Inc.
Facebook and the Facebook logo are registered trademarks of Facebook, Inc.
Other names and products mentioned in this document may be trademarks or registered trademarks of
their respective companies.
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User Guide – IRIScan Executive 4
Contents
1. Overview .................................................................................................................................... 5
2. Installing Button Manager ............................................................................................................. 5
3. Scanning From the Buttons ........................................................................................................... 6
3.1 Starting Button Manager .......................................................................................................... 6
3.2 Using the default button configurations ...................................................................................... 7
3.3 Checking Button Configurations Before Scanning ........................................................................ 8
3.4 Scanning From A Simple Touch of the Button ........................................................................... 10
3.4.1 Use of the Button Panel .................................................................................................... 10
4. Configuring the Buttons .............................................................................................................. 11
4.1 Starting the Button Properties Dialog Box ................................................................................ 11
4.2 The Basic Tab ....................................................................................................................... 12
4.2.1 The Button Name ............................................................................................................ 12
4.2.2 The Image Mode Option ................................................................................................... 13
4.2.3 The Scan Parameters Option ............................................................................................. 14
4.2.4 The File Location Option ................................................................................................... 14
4.3 The Image Adjustment Tab .................................................................................................... 17
4.4 The Color Dropout Tab ........................................................................................................... 19
4.4.1 Entering the RGB Values .................................................................................................. 19
4.4.2 Selecting Your Color ........................................................................................................ 20
4.5 The Image Processing Tab ..................................................................................................... 21
4.6 Setting up Button Manager to send images to a specified printer ................................................ 22
4.7 Setting up Button Manager to Upload Images to a Specified Mail Software ................................... 24
4.8 Setting up Button Manager to upload images to an FTP server .................................................... 27
4.9 Setting up Button Manager to upload images to Microsoft SharePoint server / Office 365 ............... 29
4.10 Setting up Button Manager to Upload Your Image to Google Drive ............................................. 31
4.11 Setting up Button Manager to Upload Your Image to Evernote .................................................. 32
4.12 Setting up Button Manager to Upload Your Image to Dropbox ................................................... 33
4.13 Setting up Button Manager to Upload Your Image to OneDrive .................................................. 34
4.14 Setting up Button Manager to Upload Your Image to Facebook ................................................. 35
4.15 Setting up Button Manager to Upload Your Image to a Shared Folder ........................................ 36
4.16 Possible Error Conditions ...................................................................................................... 37
4.17 Adding A New Destination Application .................................................................................... 39
4.18 Working with Profiles ........................................................................................................... 40
4.19 Using the Options Menu ....................................................................................................... 41
4.19.1 The Settings Tab ........................................................................................................... 41
4.19.2 The Others Tab.............................................................................................................. 42
4.19.3 The Scan Count Tab .................................................................................................... 43
4.19.4 The Advanced Tab ......................................................................................................... 43
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User Guide – IRIScan Executive 4
4.19.5 The Scanner Info Tab ..................................................................................................... 44
4.19.6 The About Tab ............................................................................................................... 45
4.20 Removing Button Manager Icon from the System Tray ........................................................... 45
5. Operations .............................................................................................................................. 46
5.1 Inserting An Image Directly to a Software Application ............................................................... 46
5.2 “Drag and Drop” Your File to a Specified Button ........................................................................ 47
5.3 Sending Error Report ............................................................................................................. 48
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User Guide – IRIScan Executive 4
1. Overview
The Button Manager provides you an easy way to scan your documents and send them to your favorite
software applications and Cloud destinations. All this can be done with a simple touch of the button on the
scanner.
With the new Button Manager you can:
- Scan your documents directly to Readiris Corporate 14.
- Scan images into an open application.
- Scan images to other applications of your choosing.
- Send documents to a printer.
- Send documents via mail.
- Configure new buttons to send documents to various Cloud destinations.
2. Installing Button Manager
Attention: first install the software before you connect the scanner to your computer. See the Quick
User Guide for more info if necessary.
System requirements
Component
Requirement
Computer and processor
1GHz processor or higher.
Memory
Minimum 1 GB RAM.
Hard disk
Minimum 500 MB free hard disk space. 1 GB free hard disk space is
recommended.
Operating System
Windows 10, Windows 8.1, Windows 8, Windows 7, Windows Vista,
Windows XP (as of Service Pack 3). All 32 or 64 bit.
Windows 7 and higher recommended.
Other
DVD-ROM drive or Internet connection.
At least one free USB port.
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User Guide – IRIScan Executive 4
3. Scanning From the Buttons
By simply pressing the Scan button on the scanner, you scan and send your documents to the designated
destination application. Before you scan however, it is recommended to check the button configurations
first to ensure a proper file format and destination application.
3.1 Starting Button Manager
1. After the Button Manager and the scanner driver have been successfully installed on your computer,
the Button Panel will be displayed in the Windows System Tray at the bottom right corner of your
computer screen.
2. Left-click the Button Manager icon to prompt the following Button Panel.
3. The default button is indicated by a green checkmark. To select another button as default button, click
the number in front of it. The checkmark now moves to that button.
Note:
Button Manager can also be started from the Programs list by choosing
Start>Programs>IRIS Button Manager>IRIS Button Manager.
4. You can now click one of the buttons, or press the scanner button on the scanner to start scanning.
This indicates
your scanner
model.
Ready Status
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User Guide – IRIScan Executive 4
3.2 Using the default button configurations
The scanner is shipped with nine preconfigured button settings for your frequent tasks such as scan to
Readiris, scan to an application, scan to e-mail. The following table shows the default settings. You can
change any of these settings.
Button
Number
Destination/
Application
Preset Scan Settings
1
Select this button to send
documents directly to
Readiris for text recognition.
Color, 300 dpi, Duplex, JPEG, Auto
Crop
2
Select this button to scan
documents as PDF and open
your default PDF reader.
A copy is also saved in:
Pictures\IRIS IRIScanExec4
Auto, 300 dpi, Duplex, PDF, Auto
Crop
3
Select this button to send
images to your Dropbox
account.
Auto Color Detection, 300 dpi,
Duplex, JPEG, Auto Crop
4
Select this button to send
images to your Evernote
account.
Auto Color Detection, 300 dpi,
Duplex, JPEG, Auto Crop
5
Select this button to send
images to your Google Drive
account.
Auto Color Detection, 300 dpi,
Duplex, JPEG, Auto Crop
6
Select this button to send
images to an FTP server.
Auto Color Detection, 300 dpi,
Duplex, JPEG, Auto Crop
7
Select this button to send
your images as attachment
via your specified e-mail
software.
Auto Color Detection, 300 dpi,
Duplex, JPEG, Auto Crop
8
Select this button to send
images to a designated
application (default:
Microsoft Paint).
Auto Color Detection, 300 dpi,
Duplex, JPEG, Auto Crop
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User Guide – IRIScan Executive 4
9
Select this button to save
images in a folder on your
computer.
Auto Color Detection, 300 dpi,
Duplex, JPEG, Auto Crop
Note:
To accurately use the default settings, you need to set up your computer in an internet environment
and install the necessary software applications such as E-mail software, or printer before installing
Button Manager.
To send your scanned images to a network server such as FTP, Microsoft SharePoint, or Google Drive,
you need to set up your computer in an internet environment and make sure you have the privilege to
access the network server. For example you need to create a login name and password first.
Microsoft .NET Framework: To accurately send your scanned images to a network server, Microsoft
.NET Framework 2.0 or higher is required. (Check the program and the version by choosing
Start>Control Panel>Add or Remove Programs. A list of programs will be displayed. If you have
installed Microsoft .NET Framework, the program and the version will be shown in the list.).
Google Drive: Google provides a document hosting, management and editing service called Google
Drive to every user that has signed up for a Google account (http://drive.google.com).
Microsoft SharePoint: Microsoft SharePoint is a collaboration and document library tool developed
by Microsoft for file sharing and web publishing. You may need to contact your system administrator to
get the correct URL for the SharePoint server. Your system administrator will also give you access to
the SharePoint and a valid user login and password.
3.3 Checking Button Configurations Before Scanning
1. After the Button Manager and the scanner driver have been successfully installed on your computer,
the Button Panel will be displayed in the Windows System Tray at the bottom right corner of your
computer screen.
2. Left-click the Button Manager icon to prompt the following Button Panel.
This indicates
your scanner
model.
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User Guide – IRIScan Executive 4
3. The Button Panel shows the first five scanning buttons. Right-click the button you wish to check, the
Button Properties window appears.
If you wish to change the setting, use this window to reset the setting for the file format, destination
application, or other scan settings. See “Configuring the Buttons” in the subsequent section to reset the
settings.
4. Click the OK button to leave the window.
Note:
If the Button icon has not been displayed in the Windows System Tray after restarting your computer,
please just turn off and on your scanner. The Button icon will then be displayed in the right corner of the
Windows System Tray.
Folder and
file name
for the
scanned
image
Image Mode
Selection
Box
Basic Scan
Parameters
Name of the Selected Button
Scan To
destination
and
settings
Button
Name
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User Guide – IRIScan Executive 4
3.4 Scanning From A Simple Touch of the Button
1. Press the scanner button once.
3.4.1 Use of the Button Panel
Left-click the Button icon in the Windows System Tray at the bottom right corner of the screen. This will
prompt the Button Panel.
The button icon
From this panel, you can check the scan configuration, start a scan, and change the scan configuration.
1. To check the scan configuration, right click the function icon you wish to check. This will prompt the
Button Properties window which shows the preset scan configuration.
2. To start a scan, left click the function icon you wish to scan. The scanner begins to scan and delivers
the scanned document to your selected destination application.
3. To change the scan configuration, right click the function icon you wish to check. This will prompt the
Button Properties window which allows you to customize button function and its configurations.
4. To cycle through all 9 buttons, click the Arrow keys.
5. To close the Button Panel, click the Close button () in the Button Panel.
The Function
Icon
Click the arrows
to cycle through
the 9 buttons.
The Button
Number
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User Guide – IRIScan Executive 4
4. Configuring the Buttons
Button Manager allows you to customize the buttons, including scan profiles, destination applications, and
how files are stored and named.
4.1 Starting the Button Properties Dialog Box
For each of the nine buttons, you can choose a new configuration from the Button Properties dialog box.
To start the Button Properties dialog box,
1. Left click the Button icon ( ) in the system tray at the bottom right corner of the screen. The Button
Panel will be displayed.
2. Right click the button which you wish to change its settings. The Button Properties dialog box
appears.
3. From the Basic tab, select your basic scan settings including image mode, resolution, paper size, file
path and file name, and your desired Scan To destination.
4. From the Image Adjustment tab, select your desired brightness and contrast value to improve your
scanned image.
5. From the Color Dropout tab, choose your desired color channel to be removed to sharpen your text.
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User Guide – IRIScan Executive 4
6. From the Image Processing tab, choose if you wish to rotate your image or remove your blank page.
7. Click OK to save your settings and close this window.
4.2 The Basic Tab
From the Basic tab, most of your configurations for the button can be completed. The Basic tab allows you
to set basic settings for the button including basic scan settings, file format and path, and your “scan to”
destination for the scanned image.
The Basic tab includes the following options:
4.2.1 The Button Name
This field allows you to rename the button. Simply type your desired name. The new name will be shown in
the Button Panel.
An alternative way to rename your button:
1. On the Button Panel, right-click the button number you wish to rename. The button name will be
highlighted.
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User Guide – IRIScan Executive 4
2. Type in the new name and press “Enter” on your keyboard. For example, My Printer.
3. The name is changed and will be displayed in the Button Panel as shown.
4.2.2 The Image Mode Option
Mode: Select the proper image mode for the scanned image. Choice: Auto Color Detection, Color, Gray,
and Black and White.
Auto Color
Detection
Click to automatically detect and scan your color document in color
image mode. If your document is in color, the scanner will
automatically scan the document into a color image. If your
document is non-color, the scanner will scan your document in Black
and White mode. This option is useful when you have a mixture of
color and non-color documents.
Color
Choose Color to scan color photographs or color documents. Color
scan produces the largest file size.
Gray
Choose Gray to scan documents containing drawings or black and
white photographs. This scanning produces an image of up to 256
shades of gray.
Black and
White
Choose Black and White to scan document containing purely text,
pencil, or ink sketch. This scan mode produces the smallest file size.
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User Guide – IRIScan Executive 4
4.2.3 The Scan Parameters Option
Resolution:
The resolution is measured in pixels per inch (ppi) (sometimes referred to as dots per inch or dpi). Higher
resolutions result in more detail in the scan, slower scanning and in general, greater file sizes. For example,
an A4 size color image scanned at 300 dpi with color mode consumes approximately 25 MB of disk space.
When OCR (Optical Character Recognition) is to be performed on a scan, 300dpi should be used for most
languages except Asian languages. For Asian languages, 400 dpi is recommended.
Move the slider to choose your ideal resolution. The default value is 300 dpi. Available resolutions are 75,
100, 150, 200, 300, 400 and 600. (Options vary based on type of scanner.)
Resolution: 100 dpi
Resolution: 200 dpi
Paper Size:
Choose your ideal scan size. Choice: Auto Crop and Deskew, Scanner Maximum, US Letter- 8.5”x 11”, US
Legal – 8.5” x 14”, ISO A4 – 21 x 29.7 cm, ISO A5 – 14.8 x 21 cm, ISO A6 – 10.5 x 14.8cm, ISO A7 – 7.4
x 10/5 cm, ISO B5 – 17.6 x 25 cm, ISO B6 – 12.5 x 17.6 cm, ISO B7 – 8.8 x 12.5 cm, JIS B5 – 18.2 x 25.7
cm, JIS B6 – 12.8 x 18.2 cm, JIS B7 – 9.1 x 12.8 cm, Picture 6.0 x 4.0 inch, Picture 5.0 x 3.0 inch. Note:
The options vary due to type of scanner.
Auto Crop and Deskew: Automatically adjusts the cropping window according to different document sizes
and automatically straighten a skew image. Use this option for batches of mixed-sized documents.
Duplex:
Choose “Duplex” to scan both the front and rear side of your document. Before choosing “Duplex”, make
sure you have purchased a duplex scanner first.
Use TWAIN:
Click to scan based on the scanner’s TWAIN user interface. Click “Setup” to prompt the scanner’s TWAIN
user interface for more advanced scan settings.
4.2.4 The File Location Option
Directory:
Enter the path or click “Browse” to select the path for your scanned image. Default:
C:\Users\<YourUser>\Pictures\IRIS IRIScan Exec4\Button# (C represents your system drive.)
File Name:
A joint name of the text string (default: Image) and a numeric suffix is the file name of your scanned
image. This suffix is automatically generated to make file names unique, for example, Image_0001. You
may change the default string by entering your text on the default file name “Doc####”.
Or you may add date or time to current file name by choosing the “More” option. Choice includes Date,
Time, Year, Month, Day, Hour, Minute, Second, Day of Week, Week number, Barcode (TWAIN
support), Custom, Image Count. The Date is indicated in the format of YYYYMMDD (year, month, and
date). The Time is indicated in the format of HHMMSS (hour, minute, second). For example, if you choose
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