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1 HP Deskjet 6500 series printers
To find an answer to a question, click the appropriate topic below:
HP Deskjet 6540-50 series
HP Deskjet 6520 series
Notices
Special features
Getting started
Connecting to the printer
Printing photos
Printing other documents
Printing tips
Printer software
Maintenance
Troubleshooting
Optional accessories
Specifications
Supplies
Notices
Special features
Getting started
Connecting to the printer
Printing photos
Printing other documents
Printing tips
Printer software
Maintenance
Troubleshooting
Optional accessories
Specifications
Supplies
HP Deskjet 6500 series printers
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2 Special features
Select your printer model:
HP Deskjet 6540-50 series HP Deskjet 6520 series
HP Deskjet 6540-50 series
Congratulations! You have purchased an HP Deskjet printer that is equipped with
several exciting features:
Print Quality Selector : Select the print quality from the front of the printer.
Ink-backup mode : Ink-backup mode lets you continue printing with one print
cartridge when the other print cartridge has run out of ink.
Print Cancel button : Cancel print jobs at the touch of a button.
Print multiple pages on a single sheet of paper : Use the printer software to
print up to 16 pages on a single sheet of paper.
Borderless printing : Use the entire page surface when printing photos and
cards by using the borderless printing feature.
Digital photo printing : Use the enhanced digital photo printing capabilities.
Six-ink upgradeable printing : Enhance photo printing with a photo print
cartridge.
Auto-off : Enable the auto-off feature to place the printer into a low-power,
energy-efficient mode after it has been idle for 30 minutes.
Front USB port : Use the USB port on the front of the printer to connect the
printer with a laptop quickly.
Optional Automatic Two-Sided Printing Accessory : Purchase a Automatic
Two-Sided Printing Accessory to print two-sided documents automatically.
Optional 250-Sheet Plain Paper Tray Accessory : Purchase an optional 250-
Sheet Plain Paper Tray Accessory and expand the printer's paper-handling
capability.
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HP Deskjet 6520 series
Congratulations! You have purchased an HP Deskjet printer that is equipped with
several exciting features:
Ink-backup mode : Ink-backup mode lets you continue printing with one print
cartridge when the other print cartridge has run out of ink.
Print Cancel button : Cancel print jobs at the touch of a button.
Print multiple pages on a single sheet of paper : Use the printer software to
print up to 16 pages on a single sheet of paper.
Borderless printing : Use the entire page surface when printing photos and
cards using the borderless printing feature.
Digital photo printing : Enhanced digital photo printing capabilities.
Six-ink upgradeable printing : Enhance photo printing with a photo print
cartridge.
Auto-off : Enable the auto-off feature to place the printer into a low-power,
energy-efficient mode after it has been idle for 30 minutes.
Optional Automatic Two-Sided Printing Accessory : Purchase a Automatic
Two-Sided Printing Accessory to print two-sided documents automatically.
Optional 250-Sheet Plain Paper Tray Accessory : Purchase an optional 250-
Sheet Plain Paper Tray Accessory and expand the printer's paper-handling
capability.
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3 Getting started (HP Deskjet
6540-50 series)
For an overview of the printer features, see the printer features page.
Click the appropriate topic below for a description of a printer feature:
Buttons and lights
Print Cartridge Status lights
Print Quality Selector button
Paper trays
Envelope slot
Print cartridges
Ink-backup mode
Automatic Paper Type Sensor
Front USB port
For a description of the optional accessories, see the optional accessories page.
3.1 Printer features (HP Deskjet 6540-50 series)
The HP printer has several features to make printing easier and more efficient.
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1. Buttons and lights
2. Print Cartridge Status lights
3. Print Quality Selector button
4. Paper trays
5. Envelope slot
6. Front USB port
1. Print cartridges
2. Automatic Paper-Type Sensor (not illustrated)
3. Ink-backup mode (not illustrated)
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1. Rear USB port
Optional accessories
Automatic Two-Sided
Printing Accessory (optional)
250-Sheet Plain Paper Tray
Accessory (optional)
Auto Two-Sided Print
Accessory with Small Paper
Tray (optional)
Note: The availability of accessories varies by country/region.
3.2 Buttons and lights (HP Deskjet 6540-50 series)
Use the printer buttons to turn the printer on and off, cancel a print job, and restart
a job. The printer lights give you visual cues about the status of the printer.
The printer buttons are located in the upper portion of the control panel.
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1. Power button and light
2. Print Cancel button
3. Resume button and light
The control panel also contains Print Cartridge Status lights and a Print Quality
Selector button.
Power button and light
The Power button turns the printer on and off. It might take a few seconds for the
printer to turn on after you press the Power button.
The Power light flashes when the printer is processing.
Caution: Always use the Power button to turn the printer on and off. Using
a power strip, surge protector, or a wall-mounted switch to turn the printer
on and off can cause printer failure.
Print Cancel button
Pressing the Print Cancel button cancels the current print job.
Resume button and light
The Resume light flashes when an action is required, such as loading paper or
clearing a paper jam. When the problem is solved, press the Resume button to
continue printing.
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3.3 Print Cartridge Status lights (HP Deskjet 6540-50
series)
The Print Cartridge Status lights indicate the status of the print cartridges.
Status of the Print Cartridge Status lights Status of the print cartridges
On and solid Low on ink
Flashing Service required
The Print Cartridge Status lights are located in the center of the printer control panel.
1. Print Cartridge Status lights
1 . The left status light represents the tri-color print cartridge.
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2 . The right status light represents the print cartridge that is installed in the
compartment on the right side of the print cartridge cradle. That print cartridge can
be the black print cartridge, the photo print cartridge, or the gray photo print
cartridge.
3.4 Print Quality Selector button (HP Deskjet 6540-
50 series)
Use the Print Quality Selector button to set print quality and print speed from the
front of the printer.
The Print Quality Selector button is located on the lower portion of the printer control
panel.
1. Print Quality Selector button
Enabling the Print Quality Selector button
Before using the Print Quality Selector button, you must enable it from the printer
software.
Follow these steps to enable the Print Quality Selector button:
1. Open the Printer Properties dialog box.
2. Click the Printing Shortcuts tab or the Paper/Quality tab.
3. Click Use printer default in the Print quality drop-down list.
Note: Depending on the type of document that you are printing, the Use
Printer Default option might not be available on the Printing Shortcuts
tab.
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4. Click OK.
Using the Print Quality Selector button
Use the Print Quality Selector button to specify the print quality for documents that
you plan to print. You cannot change the print quality for a document after the
document begins printing.
Follow these steps to use the Print Quality Selector button:
1. Verify that the Print Quality Selector button is enabled from the printer software.
2. Press the Print Quality Selector button to select one of the following print
qualities:
Fast normal
Normal
Best
Note: FastDraft and Maximum dpi can only be selected in the printer software. If
a document is printed in either FastDraft or Maximum dpi mode, the currently
selected print-quality icon flashes until the document is complete.
Lights
The Print Quality Selector icons light up or flash to indicate the selected print quality:
Status of the icons Meaning
One icon is lit.
The illuminated icon is the selected print
quality.
One icon is lit and another flashes.
The illuminated icon is the selected print
quality for the current print job.
The flashing icon is the selected print quality
for the next print job.
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Status of the icons Meaning
One icon flashes.
Either FastDraft or Maximum dpi has been
selected as the print quality from the printer
software.
3.5 Paper trays (HP Deskjet 6540-50 series)
The printer has two paper trays:
In tray
Out tray
In tray
The In tray holds paper or other media to be printed.
1. In tray
Slide the paper guides firmly against the edges of the media on which you are
printing.
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1. Paper-width guide
2. Paper-length guide
Out tray
Printed pages are deposited in the Out tray.
1. Out tray
2. Envelope slot
Use the envelope slot to print single envelopes.
Raise the Out tray to load paper.
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To prevent paper from falling out of the Out tray, pull out the Out-tray extension, and
then unfold the Out-tray extension stop.
1. Out-tray extension
2. Out-tray extension stop
Do not unfold the Out-tray extension stop when printing on legal paper.
After the print job is complete, fold the Out-tray extension stop, and then push the
Out-tray extension into the Out tray.
3.6 Envelope slot (HP Deskjet 6540-50 series)
Use the envelope slot to print single envelopes.
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1. Envelope slot
Follow these step to use the envelope slot:
1. Insert the envelope with the side to be printed on facing down and the flap to
the left.
2. Push the envelope into the printer as far as it will go without bending.
3. Print the envelope.
3.7 Print cartridges
Four print cartridges are available for use with the printer.
1. Black
2. Tri-color
3. Photo
4. Gray photo
Note: The availability of print cartridges varies by country/region.
Using print cartridges
Everyday printing
Use the black and tri-color print cartridges for everyday print jobs.
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Quality color photos
For more vibrant colors when printing color photographs or other special documents,
remove the black print cartridge and use a photo print cartridge in combination with
the tri-color print cartridge.
Quality black and white photos
For outstanding black and white photographs, remove the black print cartridge and
use a gray photo print cartridge in combination with the tri-color print cartridge.
Replacing print cartridges
When buying print cartridges, look for the print cartridge selection number.
You can find the selection number in three places:
Selection number label: Look at the label on the print cartridge you are
replacing.
1. Selection number label
Printer documentation: For a list of print cartridge selection numbers, see the
reference guide that came with the printer.
Print Cartridge Ordering Information dialog box: For a list of print cartridge
selection numbers, open the printer Toolbox , click the Estimated Ink Level tab,
and then click the Print Cartridge Ordering Information button.
If a print cartridge runs out of ink, the printer can operate in the ink-backup mode.
For information about installing a print cartridge, see the print cartridge installation
page.
3.8 Ink-backup mode
In the ink-backup mode, the printer operates by using only one print cartridge. The
ink back-up mode is initiated when a print cartridge is removed from the print
cartridge cradle.
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To remove a print cartridge, see the print cartridge installation page.
Ink-backup mode output
Printing in ink-backup mode slows the printer and affects the quality of printed
documents.
Installed print cartridge Result
Black print cartridge. Colors are printed as grayscale.
Tri-color print cartridge. Colors print but black is grayed and is not a true black.
Photo print cartridge. Colors are printed as grayscale.
Gray photo print cartridge. Colors are printed as grayscale.
Note: It is recommended that you do not use the photo print cartridge or the gray
photo print cartridge for ink-backup mode.
Exiting ink-backup mode
Install two print cartridges in the printer to exit the ink-backup mode.
To install a print cartridge, see the print cartridge installation page.
3.9 Automatic Paper-Type Sensor
The Automatic Paper-Type Sensor automatically selects the appropriate print
settings for the media that is being printed on, particularly HP media.
When the Automatic Paper-Type Sensor is engaged, the printer scans the first page
of a document with a red optical sensor light to determine the best paper-type
setting. After the printer determines the paper-type setting, the page is printed.
Do not place the printer in direct sunlight. Direct sunlight can interfere with the
Automatic Paper-Type Sensor.
To use the Automatic Paper-Type Sensor, see the paper-type selection page.
Note: The Automatic Paper-Type Sensor is not available for documents that are
printed from the 250-Sheet Plain Paper Tray Accessory or the Auto Two-
Sided Print Accessory with Small Paper Tray.
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4 Getting started (HP Deskjet
6520 series)
For an overview of the printer features, see the printer features page.
Click the appropriate topic below for a description of a printer feature:
Buttons and lights
Paper trays
Print cartridges
Ink-backup mode
Automatic Paper-Type Sensor
For a description of the optional accessories, see the optional accessories page.
4.1 Printer features (HP Deskjet 6520 series)
The HP printer has several features to make printing easier and more efficient.
1. Buttons and lights
2. Paper trays
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1. Print cartridges
2. Automatic Paper-Type Sensor (not illustrated)
3. Ink-backup mode (not illustrated)
1. USB port
Optional accessories
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Automatic Two-Sided
Printing Accessory (optional)
250-Sheet Plain Paper Tray
Accessory (optional)
Auto Two-Sided Print
Accessory with Small Paper
Tray (optional)
Note: Availability of accessories varies by country/region.
4.2 Buttons and lights (HP Deskjet 6520 series)
Use the printer buttons to turn the printer on and off, cancel a print job, and restart
a job. The printer lights give you visual cues about the status of the printer.
1. Cancel button
2. Resume button and light
3. Print Cartridge Status light
4. Power button and light
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Print Cancel button
Pressing the Print Cancel button cancels the current print job.
Print Cartridge Status light
The Print Cartridge Status light turns on or flashes when a print cartridge needs
service.
Resume button and light
The Resume light flashes when an action is required, such as loading paper or
clearing a paper jam. When the problem is solved, press the Resume button to
continue printing.
Power button and light
The Power button turns the printer on and off. It might take a few seconds for the
printer to turn on after you press the Power button.
The Power light flashes when the printer is processing.
Caution: Always use the Power button to turn the printer on and off. Using
a power strip, surge protector, or a wall-mounted switch to turn the printer
on and off can cause printer failure.
4.3 Paper trays (HP Deskjet 6520 series)
For information about the paper trays, select one of the topics below:
Unfolding the paper trays
In tray
Out tray
Folding the paper trays
Unfolding the paper trays
Raise the printer cover to unfold the paper trays.
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In tray
The In tray holds paper and other media to be printed.
1. In tray
Slide the paper guides firmly against the edges of the media on which you are
printing.
1. Paper-width guide
2. Paper-length guide
To print on large paper, such as legal paper, pull out the paper-length guide to the
edge of the In tray, and then pull out the In-tray extension.
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1. In-tray extension
Out tray
Printed pages are deposited in the Out tray.
1. Out tray
To prevent paper from falling out of the tray, pull out the Out-tray extension, and
then unfold the Out-tray extension stop.
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1. Out-tray extension
2. Out-tray extension stop
Folding the paper trays
Follow these steps to fold the paper tray:
1. If necessary, fold the Out-tray extension stop, and then push in the Out-tray
extension.
2. Raise the printer cover.
3. Raise the Out tray.
4. Verify that the In-tray extension is pushed in, and then pull the paper-length
guide to the edge of the In tray.
5. Raise the In tray.
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6. Close the printer cover.
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5 Connecting to the printer
USB
Front USB port (HP Deskjet 6540-50 series)
Front USB port - printer software not installed
Front USB port - printer software already installed
Using the front USB port
Networking
Sharing the printer
HP Jetdirect 175x
HP Jetdirect 310x
HP Jetdirect 380x
Note: HP Jetdirect availability varies by country/region.
5.1 USB
The printer connects to the computer with a Universal Serial Bus (USB) cable. The
computer must be running Windows 98 or later to use a USB cable.
For instructions about connecting the printer with a USB cable, see the setup poster
that came with the printer.
5.2 Front USB port (HP Deskjet 6540-50 series)
Use the USB port on the front of the printer to connect the printer to a laptop quickly.
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1. Front USB port
First connection to the front USB port
The first time you connect a laptop to the front USB port of the printer, you must
configure the laptop for the port.
For configuration instructions, answer the following question:
Has the printer software been installed on the laptop?
Yes
No
5.2.1 Front USB port - printer software not installed
Follow the steps below if the printer software has
not
been installed on the laptop.
If the printer software has been installed on the laptop, follow the instructions for
configuring the laptop to use the front USB port.
Installing the printer software
1. Verify that the printer is turned on.
2. Use a USB cable to connect the laptop to the front USB port on the printer.
3. Wait for a New Hardware wizard to appear.
4. After the New Hardware wizard appears, insert the printer software CD in the
CD-ROM drive of the laptop.
5. Follow the onscreen instructions to install the printer software.
5.2.2 Front USB port - printer software already installed
Follow the steps below if the printer software has been installed on the laptop.
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If the printer software has
not
been installed on the laptop, follow the instructions
for installing the printer software.
Configuring the laptop
Configuring the laptop to use the printer's front USB port creates another copy of
the printer software on your laptop. The new copy of the printer software is
configured for the printer's front USB port.
1. Verify that the printer is turned on.
2. Use a USB cable to connect the laptop to the front USB port of the printer.
3. Wait for a New Hardware wizard to appear.
4. Do one of the following depending on the version of Windows on the laptop:
Windows XP : When prompted, click OK.
Windows 2000 : Allow Windows to configure the laptop automatically.
Windows Me : When prompted, insert the printer software CD in the CD-
ROM drive of the laptop, and then follow the onscreen instructions.
Windows 98 : Allow Windows to configure the laptop automatically.
When Windows offers you the opportunity to name the printer, give the printer a
name that indicates that you are using the front USB port, such as HP Deskjet 65xx
Front USB .
5.2.3 Using the front USB port
Before using the front USB port on the printer, you must configure the laptop for the
port.
Follow these steps to use the front USB port:
1. Use a USB cable to connect the laptop to the front USB port on the printer.
2. Open the document that you want to print, click File , and then click Print.
3. Click the HP Deskjet 6540-50 series printer, and then click OK or Print.
Note: If two copies of the HP Desket 6540-50 series printer appear, select the
copy that is configured for the front USB port.
5.3 Networking
You can make a printer available to other computers on a network by sharing the
printer.
You can use any of the following HP Jetdirect print servers to place the printer on
a network.
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HP Jetdirect 175x
HP Jetdirect 310x
HP Jetdirect 380x
Note: HP Jetdirect availability varies by country/region.
5.3.1 Sharing the printer
The printer can be connected directly to a computer on a network and then shared
with other computers on the network.
For instructions about sharing the printer on a network, use the printer software CD
and follow the onscreen network setup instructions.
5.3.2 HP Jetdirect 175x
Use print servers to connect your printer directly to a network so that any computer
on the network can use the printer.
HP J6035A Jetdirect 175x
USB printer connection
100Base-Tx (Fast Ethernet) and/or 10Base-T (Ethernet) network connection
TCP/IP, IPX/SPX direct mode, Apple EtherTalk networks
Windows 98, 2000, Me, and XP, and MacOS computers
Note: HP Jetdirect availability varies by country/region.
5.3.3 HP Jetdirect 310x
Use print servers to connect your printer directly to a network so that any computer
on the network can use the printer.
HP J6038A Jetdirect 310x
USB printer connection
100Base-Tx (Fast Ethernet) and/or 10Base-T (Ethernet) network connection
TCP/IP, IPX/SPX direct mode, Apple EtherTalk networks
Windows 98, 2000, Me, and XP, and MacOS computers
Note: HP Jetdirect availability varies by country/region.
5.3.4 HP Jetdirect 380x
Use print servers to connect your printer directly to a network so that any computer
on the network can use the printer.
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HP J6061A Jetdirect 380x
USB printer connection
802.11b (Wi-Fi) wireless network connection, with encryption, and 802.1x,
EAP-MD5, EAP-TLS authentication
TCP/IP, IPX/SPX, Novell NetWare, Apple EtherTalk, Unix/Linux networks
Windows 98, 2000, Me, and XP, and MacOS computers
Note: HP Jetdirect availability varies by country/region.
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6 Printing (HP Deskjet 6540-50
series)
Printing photos
Printing other documents
Printing tips
Printing software
6.1 Printing photos (HP Deskjet 6540-50 series)
Select the type of photograph that you want to print:
Borderless Photos
Small borderless photo Large borderless photo Panoramic borderless photo
Photos with a white border
Small photo
with a white border
Large photo
with a white border
Panoramic photo
with a white border
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Enhancing your photos
Learn how to enhance your photographs by using the printer's photo printing
features.
6.1.1 Enhancing your photos
The printer software offers several features to make printing digital photos easier
and improve photo quality:
Get the best combination of speed and quality by using PhotoREt.
Use the HP digital photography options to touch up photos.
Achieve the highest resolution with Maximum dpi.
Print an Exif-formatted photo if you have Exif-enabled software.
Use HP Everyday Photo Paper, Semi-gloss to save money and ink when
printing photos.
Learn how to add professional touches to your digital photographs:
Use the photo print cartridge for great colors.
Use these software options to improve printed colors:
Advanced color settings
Color management
Use the gray photo print cartridge for outstanding black-and-white photos.
Print black-and-white photos.
Print to the edges of the photo paper with borderless printing.
To prevent photo paper from curling, follow the photo paper storage guidelines.
6.1.2 PhotoREt
PhotoREt offers the best combination of print speed and quality for your image.
Follow these steps to print with PhotoREt technology:
1. Open the Printer Properties dialog box.
2. Click the Printing Shortcuts tab or the Paper/Quality tab.
3. Click Best in the Print quality drop-down list.
4. Select any other print settings that you want, and then click OK.
6.1.3 HP digital photography options
The printer has several features to enhance the quality of digital photographs.
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Opening the HP digital photography options dialog box
Follow these steps to open the HP digital photography options dialog box:
1. Open the Printer Properties dialog box.
2. Click the Printing Shortcuts tab or the Paper/Quality tab, and then click the HP
digital photography button.
Using the HP digital photography options dialog box
Use the HP digital photography options dialog box to set these options:
1. Red eye removal : Click On to remove or reduce red-eye in the photograph.
2. Contrast enhancement : Adjust the contrast to your preference. Click
Automatic to allow the printer driver to automatically balance the contrast.
3. Digital flash : Adjust the exposure in dark areas of photos to bring out detail.
Click Automatic to allow the printer driver to automatically balance lightness
and darkness.
4. SmartFocus : Enhance image quality and clarity. Click On to allow the printer
driver to automatically focus the image.
5. Sharpness : Adjust the image sharpness to your preference. Click Automatic
to allow the printer driver to automatically set the level of sharpening for the
image.
6. Smoothing : Soften an image. Click Automatic to allow the printer driver to
automatically set the level of smoothing for the image.
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6.1.4 Maximum dpi
The Maximum dpi print quality setting offers 4800 x 1200 optimized dpi printing.
The 4800 x 1200 optimized dpi print mode is the highest quality resolution for this
printer. When 4800 x 1200 optimized dpi is selected in the printer driver, the tri-color
print cartridge prints in the 4800 x 1200 optimized dpi mode (up to 4800 x 1200
optimized dpi color and 1200-input dpi). If a photo print cartridge is also installed,
the print quality is enhanced. A photo print cartridge can be purchased separately
if it is not included with your printer.
Note: Use an HP premium photo paper when printing in the Maximum dpi print
quality setting in order to enhance color matching and detail in the photo.
Follow these steps to print in the 4800 x 1200 optimized dpi mode:
1. Open the Printer Properties dialog box.
2. Click the Printing Shortcuts tab or the Paper/Quality tab.
Note: On the Printing Shortcuts tab, select either Photo printing-borderless or
Photo printing-with white borders.
3. Find the appropriate drop-down list:
Tab Drop-down list
Printing Shortcuts Paper type
Paper/Quality Type is
Note: You do not need to set the print quality on both tabs.
4. Select the appropriate photo paper type in the drop-down list.
5. Click Maximum dpi in the Print quality drop-down list.
Note: The Maximum dpi setting temporarily uses a lot of disk space and may
print slowly.
6. Select any other print settings that you want, and then click OK.
6.1.5 Exif Print
Exif Print (Exchangeable Image File Format 2.2) is an international digital imaging
standard that simplifies digital photography and enhances printed photographs.
When a photograph is taken with an Exif Print-enabled digital camera, Exif Print
captures information such as exposure time, type of flash, and color saturation, and
stores it in the image file. The HP Deskjet printer software then uses this information
to automatically perform image specific enhancements, to create outstanding
photographs.
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Printing Exif Print-enhanced photos requires the following equipment:
A digital camera that supports Exif Print
Exif Print-enabled photo software
Follow these steps to print Exif Print-enhanced photos:
1. Open the file that you want the Exif Print-enabled photo software to print.
2. Open the Printer Properties dialog box.
3. Click the Printing Shortcuts tab or the Paper/Quality tab.
Note: On the Printing Shortcuts tab, select either Photo printing-borderless or
Photo printing-with white borders.
4. Click Normal or Best in the Print quality drop-down list.
5. Select any other print settings that you want, and then click OK.
The printer software automatically optimizes the printed image.
6.1.6 Printing borderless photos
Use borderless printing to print to the edges of certain paper types and on a range
of standard and custom paper sizes from 101 x 152 mm (4x6 in) photo paper to a
210 x 594 mm ( 8.5 x 23.4 in) custom photo size.
Guidelines
Do not print borderless documents in ink-backup mode. Always have two print
cartridges installed in the printer.
Open the file in a software application and assign the image size. Ensure that
the size corresponds to the paper size on which you want to print the image.
Printing
1. Open the file that you want to print.
2. Open the Printer Properties dialog box.
3. On the Printing Shortcuts tab, click Photo printing-borderless in the drop-down
list.
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4. Select the appropriate print setting for the photo that you want to print.
5. If you want to use them, set the HP digital photography options.
6. Select any other print settings that you want, and then click OK.
If you printed on photo paper that has a tear-off tab, remove the tab to make
the document completely borderless.
6.1.7 Photo print cartridge
The photo print cartridge, used in conjunction with the tri-color print cartridge,
provides six-ink, virtually grain-free photos that have exceptional fade resistance.
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The photo print cartridge can be purchased separately if it is not included with your
product.
Installing the photo print cartridge
To install the photo print cartridge, remove the black print cartridge from the printer,
and then install the photo print cartridge in the compartment on the right of the print
cartridge cradle.
For more information, see the print cartridge installation page.
Using the photo print cartridge
Follow these steps to print in six-ink color print mode:
1. Open the Printer Properties dialog box.
2. Click the Printing Shortcuts tab or the Paper/Quality tab.
Note: On the Print Shortcuts tab, select either Photo printing-borderless or
Photo printing-with white borders.
3. Find the appropriate drop-down list:
Tab Drop-down list
Printing Shortcuts Paper type
Paper/Quality Type is
Note: You do not need to set the print quality on both tabs.
4. Click the appropriate photo paper type in the drop-down list.
5. Click Normal , Best , or Maximum dpi in the Print quality drop-down list.
6. Select any other print settings that you want, and then click OK.
Storing the photo print cartridge
To maintain the health of the print cartridge, follow the print cartridge storage
guidelines.
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6.1.8 Using advanced color settings
Use the Advanced Color Settings dialog box to adjust how printed colors appear on
your printout.
Adjusting these settings causes the printed colors to differ from the colors that
appear on your computer monitor.
Follow these steps to specify advanced color settings:
1. Open the Printer Properties dialog box.
2. Click the Color tab.
3. Click the Advanced color settings button.
The Advanced color settings dialog box appears.
4. Adjust the following settings as appropriate:
General color settings : Adjust the Saturation , Brightness , and Color
tone to affect how overall colors are printed.
Specific color settings : Adjust the Cyan , Magenta , Yellow , and Black
sliders to specify the level of each color that is used in printing.
5. After specifying the color settings, click OK.
6. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
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6.1.9 Color management
Color management defines the range of colors that can be printed. The printer
software translates the colors of your document from their current color settings to
the color-management option that is selected.
Follow these steps to select a color-management option:
1. Open the Printer Properties dialog box.
2. Click the Color tab.
3. Click one of the following options in the Color management drop-down list:
ColorSmart/sRGB : ColorSmart/sRGB is an appropriate option for most
print jobs. It is used for most Web-based documents and current imaging
devices.
AdobeRGB : When printing from a professional application with
AdobeRGB, turn off the color management in the application and allow the
printer software to manage the color space. Use the AdobeRGB setting for
documents or photos that were originally created in the AdobeRGB color
space.
Managed by application : This option allows the application from which you
are printing manage the color of the document.
4. Select any other print settings that you want, and then click OK.
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6.1.10 Black-and-white photos
HP Deskjet 6540-50 series HP Deskjet 6520 series
6.1.11 Printing black-and white-photos
You can perform the following tasks with the printer:
Print a black-and-white photo
Print a color photo in black-and-white
For great black-and-white photos, install a gray photo print cartridge and a tri-color
printer cartridge in the printer.
Printing a black-and-white photo
To print a photo that is already black and white, simply follow the instructions for the
type and size of photo that you want to print.
Printing a color photo in black and white
Follow these steps to print a color photo in black and white:
1. Open the Printer Properties dialog box.
2. Click the Color tab.
3. Select the Print in grayscale check box.
4. Click the High quality option.
5. Select any other print settings that you want, and then click OK.
6.1.12 Storing and handling photo paper
Follow these instructions to maintain the quality of your HP brand photo paper.
HP Deskjet 6500 series printers
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Storage
Keep unused photo paper in a resealable plastic bag, in the box in which it was
originally packaged. Store the packaged photo paper on a flat surface in a cool
place.
When you are ready to print, remove only the paper that you plan to use
immediately from the plastic bag. When you have finished printing, return any
unused photo paper to the plastic bag.
Do not leave unused photo paper in the printer paper tray. The paper might
start to curl, which can reduce the quality of your photographs.
Handling
Always hold photo paper by its edges. Fingerprints on photo paper can reduce
print quality.
If the corners of the photo paper curl more than 10 mm (3/8 inch), flatten the
paper by putting it in the resealable storage bag, and then rolling the bag on a
table edge until the paper is flat.
Photo paper should be flat before it is printed on.
6.1.13 Saving money when printing photos
HP Everyday Photo Paper
To save money and ink when printing photos, use HP Everyday Photo Paper, Semi-
gloss and set the Print quality to Normal.
HP Everyday Photo Paper, Semi-gloss is designed to create quality photos with less
ink.
Note: For higher-quality photos, use HP Premium Plus Photo paper and set the
Print quality to Best or Maximum dpi.
6.1.14 Small borderless photos (HP Deskjet 6540-50 series)
Guidelines
For high-quality results, use a photo print cartridge in combination with the tri-
color print cartridge.
For maximum fade resistance, use HP Premium Plus Photo Paper and install
aphoto print cartridge in the printer.
To learn how to use the photo printing features, see the photo enhancing page.
Use HP Everyday Photo Paper, Semi-gloss to save money and ink when
printing photos.
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Verify that the photo paper that you are using is flat. For information about
preventing photo paper from curling, see the photo paper storage instructions.
Do not exceed the In-tray capacity: up to 25 sheets.
Preparing to print
1. Verify that the printer is turned on.
2. Remove the Out tray, and then remove all of the paper from the In tray.
3. Slide the paper-width guide all the way to the left, and then pull out the paper-
length guide.
4. Verify that the photo paper is flat.
If the photo paper is not flat, see the photo paper storage instructions.
5. Place the photo paper in the In tray with the side to be printed on facing down.
If you are using a photo paper that has a tear-off tab, verify that the tab is
pointing away from the printer.
6. Slide the paper guides firmly against the paper.
7. Replace the Out tray.
Printing
Note: If your software program includes a photo printing feature, follow the
instructions that are provided with the software program. Otherwise, follow
these instructions.
1. Open the Printer Properties dialog box.
2. On the Printing Shortcuts tab, select Photo printing-borderless as the type of
document, and then select the following options:
Print quality : Normal , Best , or Max dpi
Paper size : The appropriate borderless photo paper size
Paper type : The appropriate photo paper type
Orientation : Portrait or Landscape
3. Set the following options as appropriate:
HP Deskjet 6500 series printers
41
HP digital photography options
Advanced color settings
Color management
Grayscale quality
4. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
6.1.15 Large borderless photos (HP Deskjet 6540-50 series)
Guidelines
For high-quality results, use a photo print cartridge in combination with the tri-
color print cartridge.
For maximum fade resistance, use HP Premium Plus Photo Paper and install
aphoto print cartridge in the printer.
To learn how to use the photo printing features, see the photo enhancing page.
Use HP Everyday Photo Paper, Semi-gloss to save money and ink when
printing photos.
Verify that the photo paper that you are using is flat. For information about
preventing photo paper from curling, see the photo paper storage instructions.
Do not exceed the In-tray capacity: up to 25 sheets.
Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray, and then remove all of the paper from the In tray.
3. Slide the paper-width guide all the way to the left, and then pull out the paper-
length guide.
4. Verify that the photo paper is flat.
If the photo paper is not flat, see the photo paper storage instructions.
5. Place the photo paper in the In tray with the side to be printed on facing down.
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6. Slide the paper guides firmly against the paper.
7. Lower the Out tray.
Printing
Note: If your software program includes a photo printing feature, follow the
instructions that are provided with the software program. Otherwise, follow
these instructions.
1. Open the Printer Properties dialog box.
2. On the Printing Shortcuts tab, select Photo printing-borderless as the type of
document, and then select the following options:
Print quality : Normal , Best , or Max dpi
Paper size : The appropriate borderless photo paper size
Paper type : The appropriate photo paper type
Orientation : Portrait or Landscape
3. Set the following options as appropriate:
HP digital photography options
Advanced color settings
Color management
Grayscale quality
4. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
6.1.16 Panoramic borderless photos (HP Deskjet 6540-50 series)
Guidelines
For high-quality results, use a photo print cartridge in combination with the tri-
color print cartridge.
For maximum fade resistance, use HP Premium Plus Photo Paper and install
aphoto print cartridge in the printer.
To learn how to use the photo printing features, see the photo enhancing page.
Use HP Everyday Photo Paper, Semi-gloss to save money and ink when
printing photos.
Verify that the photo paper that you are using is flat. For information about
preventing photo paper from curling, see the photo paper storage instructions.
Do not exceed the In-tray capacity: up to 25 sheets.
HP Deskjet 6500 series printers
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Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray, and then remove all of the paper from the In tray.
3. Slide the paper-width guide all the way to the left, and then pull out the paper-
length guide.
4. Verify that the photo paper is flat.
If the photo paper is not flat, see the photo paper storage instructions.
5. Place the photo paper in the In tray with the side to be printed on facing down.
6. Slide the paper guides firmly against the paper.
Note: Some panoramic paper sizes may extend beyond the edge of the In
tray. When printing on such papers, be sure to slide the paper width-
guide firmly against the edge of the paper.
7. Lower the Out tray.
Printing
Note: If your software program includes a photo printing feature, follow the
instructions that are provided with the software program. Otherwise, follow
these instructions.
1. Open the Printer Properties dialog box.
2. On the Printing Shortcuts tab, click Photo printing-borderless as the type of
document, and then select the following options:
Print quality : Normal , Best , or Max dpi
Paper size : The appropriate the panoramic borderless photo paper size
Paper type : The appropriate photo paper type
Orientation : Portrait or Landscape
3. Set the following options as appropriate:
HP digital photography options
Advanced color settings
HP Deskjet 6500 series printers
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Color management
Grayscale quality
4. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
6.1.17 Small photos with a white border (HP Deskjet 6540-50 series)
Guidelines
For high-quality results, use a photo print cartridge in combination with the tri-
color print cartridge.
For maximum fade resistance, use HP Premium Plus Photo Paper and install
aphoto print cartridge in the printer.
To learn how to use the photo printing features, see the photo enhancing page.
Use HP Everyday Photo Paper, Semi-gloss to save money and ink when
printing photos.
Verify that the photo paper that you are using is flat. For information about
preventing photo paper from curling, see the photo paper storage instructions.
Do not exceed the In-tray capacity: up to 25 sheets.
Preparing to print
1. Verify that the printer is turned on.
2. Remove the Out tray, and then remove all of the paper from the In tray.
3. Slide the paper-width guide all the way to the left, and then pull out the paper-
length guide.
4. Verify that the photo paper is flat.
If the photo paper is not flat, see the photo paper storage instructions.
5. Place the photo paper in the In tray with the side to be printed on facing down.
If you are using a photo paper that has a tear-off tab, verify that the tab is
pointing away from the printer.
HP Deskjet 6500 series printers
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6. Slide the paper guides firmly against the paper.
7. Replace the Out tray.
Printing
Note: If your software program includes a photo printing feature, follow the
instructions that are provided with the software program. Otherwise, follow
these instructions.
1. Open the Printer Properties dialog box.
2. On the Printing Shortcuts tab, click Photo printing-with white borders as the
type of document, and then select the following options:
Print quality : Normal , Best , or Max dpi
Paper size : The appropriate photo paper size
Paper type : The appropriate photo paper type
Orientation : Portrait or Landscape
3. Set the following options as appropriate:
HP digital photography options
Advanced color settings
Color management
Grayscale quality
4. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
6.1.18 Large photos with a white border (HP Deskjet 6540-50 series)
Guidelines
For high-quality results, use a photo print cartridge in combination with the tri-
color print cartridge.
For maximum fade resistance, use HP Premium Plus Photo Paper and install
aphoto print cartridge in the printer.
To learn how to use the photo printing features, see the photo enhancing page.
Use HP Everyday Photo Paper, Semi-gloss to save money and ink when
printing photos.
Verify that the photo paper that you are using is flat. For information about
preventing photo paper from curling, see the photo paper storage instructions.
Do not exceed the In-tray capacity: up to 25 sheets.
HP Deskjet 6500 series printers
46
Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray, and then remove all of the paper from the In tray.
3. Slide the paper-width guide all the way to the left, and then pull out the paper-
length guide.
4. Verify that the photo paper is flat.
If the photo paper is not flat, see the photo paper storage instructions.
5. Place the photo paper in the In tray with the side to be printed on facing down.
6. Slide the paper guides firmly against the paper.
7. Lower the Out tray.
Printing
Note: If your software program includes a photo printing feature, follow the
instructions that are provided with the software program. Otherwise, follow
these instructions.
1. Open the Printer Properties dialog box.
2. On the Printing Shortcuts tab, click Photo printing-with white borders as the
type of document, and then select the following options:
Print quality : Normal , Best , or Max dpi
Paper size : The appropriate photo paper size
Paper type : The appropriate photo paper type
Orientation : Portrait or Landscape
3. Set the following options as appropriate:
HP digital photography options
Advanced color settings
Color management
Grayscale quality
4. Select any other print settings that you want, and then click OK.
HP Deskjet 6500 series printers
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Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
6.1.19 Panoramic photos with a white border (HP Deskjet 6540-50 series)
Guidelines
For high-quality results, use a photo print cartridge in combination with the tri-
color print cartridge.
For maximum fade resistance, use HP Premium Plus Photo Paper and install
aphoto print cartridge in the printer.
To learn how to use the photo printing features, see the photo enhancing page.
Use HP Everyday Photo Paper, Semi-gloss to save money and ink when
printing photos.
Verify that the photo paper that you are using is flat. For information about
preventing photo paper from curling, see the photo paper storage instructions.
Do not exceed the In-tray capacity: up to 25 sheets.
Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray, and then remove all of the paper from the In tray.
3. Slide the paper-width guide all the way to the left, and then pull out the paper-
length guide.
4. Verify that the photo paper is flat.
If the photo paper is not flat, see the photo paper storage instructions.
5. Place the photo paper in the In tray with the side to be printed on facing down.
6. Slide the paper guides firmly against the paper.
Note: Some panoramic paper sizes may extend beyond the edge of the In
tray. When printing on such papers, be sure to slide the paper width-
guide firmly against the edge of the paper.
7. Lower the Out tray.
HP Deskjet 6500 series printers
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Printing
Note: If your software program includes a photo printing feature, follow the
instructions that are provided with the software program. Otherwise, follow
these instructions.
1. Open the Printer Properties dialog box.
2. On the Printing Shortcuts tab, click Photo printing-with white borders as the
type of document, and then select the following options:
Print quality : Normal , Best , or Max dpi
Paper size : The appropriate photo paper size
Paper type : The appropriate photo paper type
Orientation : Portrait or Landscape
3. Set the following options as appropriate:
HP digital photography options
Advanced color settings
Color management
Grayscale quality
4. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
6.2 Printing other documents (HP Deskjet 6540-50
series)
E-mail Letters Documents Envelopes
Postcards Brochures Greeting cards Transparencies
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Labels Index cards Booklets Posters
Banners Iron-on
transfers
Printing tips
Minimize your cost and effort while maximizing the quality of your printouts by using
these printing tips.
Printer software
Learn about the printer software.
6.2.1 E-mail (HP Deskjet 6540-50 series)
Guidelines
Do not exceed the In-tray capacity: up to 150 sheets.
Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray.
3. Slide the paper-width guide all the way to the left, and then pull out the paper-
length guide.
4. Place plain paper in the In tray, pushing the paper into the printer until it stops.
5. Slide the paper guides firmly against the paper.
HP Deskjet 6500 series printers
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6. Lower the Out tray.
Printing
1. Open the Printer Properties dialog box.
2. On the Printing Shortcuts tab, click General everyday printing or Fast/
economical printing , and then specify the following print settings:
Paper size : The appropriate paper size
Paper type : Automatic or Plain paper
3. Select the following print settings as appropriate:
Print quality
Paper source
Grayscale printing
4. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
6.2.2 Letters (HP Deskjet 6540-50 series)
Guidelines
Learn how to add a watermark to the letter.
For help printing on an envelope, see the envelope page.
Do not exceed the In-tray capacity: up to 150 sheets.
Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray.
3. Slide the paper-width guide all the way to the left, then pull out the paper-length
guide.
4. Place plain paper in the In tray, pushing the paper into the printer until it stops.
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5. Slide the paper guides firmly against the paper.
1. Letter or A4 paper 2. Legal paper
Note: If you are using letterhead, verify that the letterhead is facing down and
towards the interior of the printer.
6. Lower the Out tray.
Printing
1. Open the Printer Properties dialog box.
2. On the Printing Shortcuts tab, click Presentation printing or General everyday
printing , and then specify the following print settings:
Paper size : The appropriate paper size
Paper type : Automatic or Plain paper
3. Select the following print settings as appropriate:
Print quality
Paper source
4. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
6.2.3 Documents (HP Deskjet 6540-50 series)
Guidelines
Learn how to add a watermark to your document.
Learn how to print the first page of the document on a different paper type.
Save paper with two-sided printing.
For draft documents, use Fast/economical printing.
Do not exceed the In-tray capacity: up to 150 sheets.
HP Deskjet 6500 series printers
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Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray.
3. Slide the paper-width guide all the way to the left, then pull out the paper-length
guide.
4. Place plain paper in the In tray, pushing the paper into the printer until it stops.
5. Slide the paper guides firmly against the paper.
1. Letter or A4 paper 2. Legal paper
6. Lower the Out tray.
Printing
1. Open the Printer Properties dialog box.
2. On the Printing Shortcuts tab, click General everyday printing or Presentation
printing , and then specify the following print settings:
Paper size : The appropriate paper size
Paper type : Automatic or Plain paper
3. Select the following print settings as appropriate:
Print quality
Paper source
Two-sided printing
4. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
6.2.4 Envelopes (HP Deskjet 6540-50 series)
Guidelines
Avoid using envelopes that have the following qualities:
HP Deskjet 6500 series printers
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Have clasps or windows
Have thick, irregular, or curled edges
Are shiny or embossed
Are wrinkled, torn, or otherwise damaged
Align the envelope edges before inserting them in the In tray.
Do not exceed the In-tray capacity: up to 20 envelopes.
Preparing to print
If you are printing on a single envelope, use the envelope slot.
If you are printing on multiple envelopes, follow these steps:
1. Verify that the printer is turned on.
2. Remove the Out tray, and then remove all paper from the In tray.
3. Slide the paper-width guide all the way to the left, and then pull out the paper-
length guide.
4. Place the envelopes, with the sides to be printed on facing down and the flaps
to the left, into the In tray and to the right. Push the envelopes into the printer
until they stop.
5. Slide the paper guides firmly against the envelopes.
6. Replace the Out tray.
Printing
1. Open the Printer Properties dialog box.
2. Click the Paper/Quality tab, then select the following print settings:
Size is : The appropriate envelope size
Type is : Automatic or Plain paper
3. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
HP Deskjet 6500 series printers
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6.2.5 Postcards (HP Deskjet 6540-50 series)
If the optional Auto Two-Sided Print Accessory with Small Paper
Tray is attached to the printer, follow the steps for printing
postcards with the Auto Two-Sided Print Accessory with Small
Paper Tray.
Guidelines
Use only cards and small media that meet the printer paper-size specifications.
For specifications, see the reference guide that came with the printer.
Do not exceed the In-tray capacity: up to 60 cards.
Preparing to print
1. Verify that the printer is turned on.
2. Remove the Out tray, then remove all paper from the In tray.
3. Slide the paper-width guide all the way to the left, then pull out the paper-length
guide.
4. Place the cards, with the sides to be printed on facing down and one of the
short sides pointing towards the printer, into In tray and to the right. Push the
cards into the printer until they stop.
5. Slide the paper guides firmly against the cards.
6. Replace the Out tray.
Printing
1. Open the Printer Properties dialog box.
2. On the Printing Shortcuts tab, click Postcard printing , and then specify the
following print settings:
Paper size : The appropriate paper size
Paper type : Automatic or Plain paper
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Paper source : Upper tray
3. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
6.2.6 Brochures (HP Deskjet 6540-50 series)
Guidelines
Learn to print borderless brochures.
For great results, use HP Brochure & Flyer Paper.
Do not exceed the In-tray capacity: up to 25 sheets.
Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray.
3. Slide the paper-width guide all the way to the left, then pull out the paper-length
guide.
4. Place brochure paper in the In tray, pushing the paper into the printer until it
stops.
5. Slide the paper guides firmly against the paper.
6. Lower the Out tray.
Printing
1. Open the Printer Properties dialog box.
2. On the Printing Shortcuts tab, click Presentation printing , and then specify the
following print settings:
Paper size : The appropriate paper size
Paper type : Automatic or appropriate brochure paper type
3. Select the following print settings as appropriate:
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Print quality
Grayscale printing
Two-sided printing
4. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
6.2.7 Greeting cards (HP Deskjet 6540-50 series)
Guidelines
Unfold prefolded cards, and then place them in the In tray.
For great results, use HP Greeting Card Paper.
Do not exceed the In-tray capacity: up to 30 cards.
Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray, then remove all paper from the In tray.
3. Slide the paper-width guide all the way to the left, then pull out the paper-length
guide.
4. Fan the edges of the greeting cards to separate them, then align the edges.
5. Place the greeting cards in the In tray, with the side to be printed on facing
down. Push the cards into the printer until they stop.
6. Slide the paper guides firmly against the paper.
7. Lower the Out tray.
Printing
Note: If your software program includes a greeting card printing feature, follow the
instructions that are provided with the software program. Otherwise, follow
the instructions below.
HP Deskjet 6500 series printers
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1. Open the Printer Properties dialog box.
2. Click the Paper/Quality tab, and then specify the following print settings:
Size is : The appropriate card size
Source is : Upper tray
Type is : The appropriate card type
3. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
6.2.8 Transparencies (HP Deskjet 6540-50 series)
Guidelines
For great results, use HP Premium Inkjet Transparency Film.
Do not exceed the In tray capacity: up to 30 transparencies.
Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray, and then remove all paper from the In tray.
3. Slide the paper-width guide all the way to the left, then pull out the paper-length
guide.
4. Place the transparencies in the In tray, with the side to printed on facing down
and the adhesive strip facing up and toward the printer.
5. Carefully push the transparencies into the printer until they stop so that none
of the adhesive strips catch on one another.
6. Slide the paper guides firmly against the paper.
7. Lower the Out tray.
Printing
1. Open the Printer Properties dialog box.
HP Deskjet 6500 series printers
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2. On the Printing Shortcuts tab, click Presentation printing , and then specify the
following print settings:
Paper size : The appropriate paper size
Paper type : Automatic or appropriate transparency film
Paper source : Upper tray
3. Select the following print settings as appropriate:
Print quality
Grayscale printing
4. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
6.2.9 Labels (HP Deskjet 6540-50 series)
Guidelines
Use only labels that are designed specifically for inkjet printers.
Use only full sheets of labels.
Verify that the labels are not sticky, wrinkled, or pulling away from the protective
backing.
Do not exceed the In-tray capacity: up to 30 sheets of labels (use only letter-
size or A4-size sheets).
Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray, and then remove all paper from the In tray.
3. Slide the paper-width guide all the way to the left, and then pull out the paper-
length guide.
4. Fan the edges of the label sheets to separate them, and then align the edges.
5. Place the label sheets in the In tray with the label side facing down. Push the
sheets into the printer until they stop.
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6. Slide the paper guides firmly against the edge of the sheets.
7. Lower the Out tray.
Printing
Note: If your software program includes a label printing feature, follow the
instructions that are provided with the software program. Otherwise, follow
the instructions below.
1. Open the Printer Properties dialog box.
2. On the Printing Shortcuts tab, click General everyday printing , and then specify
the following print settings:
Paper size : The appropriate paper size
Paper type : Automatic or Plain paper
Paper source : Upper tray
3. Select the following print settings as appropriate:
Print quality
Grayscale printing
4. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
6.2.10 Index cards and other small media (HP Deskjet 6540-50 series)
Guidelines
Use only cards and small media that meet the printer paper-size specifications.
For specifications, see the reference guide that came with the printer.
Do not exceed the In-tray capacity: up to 60 cards.
Preparing to print
1. Verify that the printer is turned on.
2. Remove the Out tray, then remove all paper from the In tray.
3. Slide the paper-width guide all the way to the left, then pull out the paper-length
guide.
4. Place the cards, with the sides to be printed on facing down and one of the
short sides pointing towards the printer, into In tray and to the right. Push the
cards into the printer until they stop.
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5. Slide the paper guides firmly against the cards.
6. Replace the Out tray.
Printing
1. Open the Printer Properties dialog box.
2. Click the Paper/Quality tab, and then specify the following print settings:
Size is : The appropriate paper size
Type is : The appropriate paper type
Source is : Upper tray
3. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
6.2.11 Booklets (HP Deskjet 6540-50 series)
If an optional two-sided printing accessory is
attached to the printer, then follow the steps to print
a booklet automatically.
Booklet printing automatically arranges and resizes the pages of a document so that
when the pages are folded into a booklet, the page order is correct.
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Guidelines
Do not exceed the In-tray capacity: up to 150 sheets.
Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray.
3. Slide the paper-width guide all the way to the left, and then pull out the paper-
length guide.
4. Place plain paper in the In tray, pushing the paper into the printer until it stops.
5. Slide the paper guides firmly against the paper.
6. Lower the Out tray.
Printing
1. Open the Printer Properties dialog box.
2. Select the Printing Shortcuts tab, and then click Two-sided, duplex, printing in
the drop-down list.
3. In the Print on both sides drop-down list, click one of the following binding
options:
Left edge booklet
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Right edge booklet
4. Select any other print settings that you want, and then click OK.
5. When prompted, reload the printed pages in the In tray as shown below.
6. Click Continue to finish printing the booklet.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
6.2.12 Posters (HP Deskjet 6540-50 series)
Guidelines
After the sections of a poster have been printed, trim the edges of the sheets,
and then tape the sheets together.
Do not exceed the In-tray capacity: up to 150 sheets.
Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray.
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3. Slide the paper-width guide all the way to the left, and then pull out the paper-
length guide.
4. Place plain paper in the In tray, pushing the paper into the printer until it stops.
5. Slide the paper guides firmly against the paper.
6. Lower the Out tray.
Printing
1. Open the Printer Properties dialog box.
2. Click the Paper/Quality tab, and then specify the following print settings:
Size is : The appropriate size
Source is : Upper tray
Type is : Automatic or Plain paper
3. Click the Finishing tab, and then specify the following print settings:
Poster printing : 2 x 2, 4 sheets , 3 x 3, 9 sheets , 4 x 4, 16 sheets , or 5 x
5, 25 sheets
4. Click the Basics tab, and then specify the following print settings:
Orientation : The appropriate orientation
5. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
6.2.13 Banners (HP Deskjet 6540-50 series)
Guidelines
Use HP Banner Paper for great results.
Remove any perforated strips from the banner paper before loading it in the In
tray.
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Do not exceed the In-tray capacity: up to 20 sheets.
Preparing to print
1. Verify that the printer is turned on.
2. Remove the Out tray, and then remove all paper from the In tray.
3. Slide the paper width-guide all the way to the left, and then pull out the paper-
length guide.
4. Place the banner paper in the In tray so that the unattached edge is on top of
the paper stack and pointing toward the printer.
1. Unattached edge
5. Slide the paper-width guide firmly against the paper.
Note: Leave the Out tray off of the printer when printing a banner.
Printing
1. Open the Printer Properties dialog box.
2. Click the Paper/Quality tab, and then specify the following print settings:
Size is : Letter or A4
Source is : Upper tray
Type is : HP Banner Paper
3. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
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6.2.14 Iron-on transfers (HP Deskjet 6540-50 series)
Guidelines
Use HP Iron-on Transfers for great results.
When printing a mirror image, the text and the pictures are horizontally reversed
from what appears on the computer screen.
Do not exceed the In tray capacity: Up to 20 sheets.
Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray.
3. Slide the paper-width guide all the way to the left, and then pull out the paper-
length guide.
4. Place iron-on transfer paper with the side to be printed on facing down in the
In tray.
5. Push the paper into the printer until it stops.
6. Slide the paper guides firmly against the paper.
7. Lower the Out tray.
Printing
Note: If your software program includes an iron-on transfer printing feature, follow
the instructions that are provided with the software program. Otherwise,
follow the instructions below. Also, some iron-on transfer paper types do not
require you to print a mirror image.
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1. Open the Printer Properties dialog box.
2. Click the Paper/Quality tab, and then specify the following print settings:
Size is : The appropriate paper size
Source is : Upper Tray
Type is : HP Iron-on Transfer
Print Quality : Normal or Best
3. Click the Basics tab, and then specify the following print settings:
Orientation : Mirror Image (if required for the paper type you are using)
4. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
6.3 Printing tips (HP Deskjet 6540-50 series)
Save time
Use the Printing Shortcuts tab.
Create print task quick sets for documents you print often.
Use the 250-Sheet Plain Paper Tray Accessory to reload the printer less often.
Use the Print Quality Selector.
Set the printer default settings for options that you use often.
Print from front to back.
Print collated copies.
Same money
Use Fast/economical printing.
Print a two-sided document either automatically or manually.
Print multiple pages on a single sheet of paper.
Use HP Everyday Photo Paper, Semi-gloss to save money and ink when
printing photos.
Enhance the quality of printouts
Preview the document before printing it.
Select the right paper type.
Select the right print quality.
Resize the document as needed.
Add a watermark.
Print a borderless brochure.
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Print the first page of a document on a different paper type.
Print on a custom paper size.
6.3.1 Printing shortcuts
The Printing Shortcuts tab makes it easy to set the printing options for the
documents that you want to print.
Use the Printing Shortcuts tab for the following print tasks:
General everyday printing
Photo printing-borderless
Photo printing-with white borders
Two-sided, duplex, printing
Presentation printing
Fast/economical printing
Postcard printing
6.3.2 Fast/economical printing
Use Fast/economical printing to produce draft-quality printouts quickly.
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Follow these steps to use Fast/economical printing:
1. Open the Printer Properties dialog box.
2. On the Printing Shortcuts tab, select Fast/economical printing from the drop-
down list.
3. Specify the printing settings as desired.
4. After specifying the print settings, click OK
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
6.3.3 Print task quick sets
Use print task quick sets to print with or save print settings that you use often.
For example, if you frequently print on envelopes, you can create a print task that
contains the paper size, print quality, and orientation setting that you normally use
for envelopes. After creating the print task, simply select it when printing on
envelopes rather than setting each of the print settings separately.
Create your own print task or use the specially designed print tasks that are available
in the Print Task Quick Sets drop-down list.
Using a print task quick set
Follow these steps to use a print task quick set:
1. Open the Printer Properties dialog box.
2. Select the print task that you want to use from the drop-down list.
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3. Click OK.
Note: To restore default print settings, click Default print settings in the Print Task
Quick Sets drop-down list, and click OK.
Creating a print task quick set
Follow these steps to create a print task quick set:
Note: The printer software can save up to 25 print task quick sets.
1. Open the Printer Properties dialog box.
2. Select the options that you want to include in the new print task.
3. Type a name for the new print task in the Print Task Quick Sets drop-down list,
and then click Save.
The print task quick set is added to the drop-down list.
Note: If you add more options to the print task, you must rename the print task,
and then click OK.
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Deleting a print task quick set
Follow these steps to delete a print task quick set:
1. Open the Printer Properties dialog box.
2. Select the print task that you want to delete from the drop-down list, and then
click Delete.
Note: Some print task quick sets cannot be deleted.
6.3.4 Manual two-sided printing (HP Deskjet 6540-50 series)
If an optional two-sided printing accessory is
attached to the printer, then follow the automatic
two-sided printing instructions.
Binding type
Select the type of binding that you want for the two-sided document, and then follow
the steps for that binding:
Book binding Tablet binding
Note: Book binding is the most common type of binding.
Book binding
Follow these steps to print a two-sided document with a book binding:
1. Open the Printer Properties dialog box.
2. Click the Printing Shortcuts tab, and then click Two-sided, duplex, printing.
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3. In the Print on both sides drop-down list, click Manually.
4. Select any other print settings that you want, and then click OK.
The printer prints the odd-numbered pages first.
5. After the odd-numbered pages have been printed, reload the printed pages,
with the printed side facing up.
6. Click Continue to print the even-numbered pages.
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Tablet binding
Follow these steps to print a two-sided document with a tablet binding:
1. Open the Printer Properties dialog box.
2. Click the Finishing tab.
3. Select the Print on both sides check box.
4. Select the Preserve layout check box.
5. Select the Flip pages up check box.
6. Select any other print settings that you want, and then click OK.
The printer prints the odd-numbered pages first.
7. After the odd-numbered pages have been printed, reload the printed pages,
with the printed side facing up according to the document's orientation:
Portrait
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Landscape
8. Click Continue to print the even-numbered pages.
6.3.5 Automatic two-sided printing
To print a two-sided document automatically, one of the following accessories must
be attached to the printer:
Automatic Two-Sided Printing Accessory
Auto Two-Sided Print Accessory with Small Paper Tray
The two-sided printing accessories only support certain paper types. For a list of
supported paper types, see the documentation that came with the accessory.
If a two-sided printing accessory is not attached to the printer or you are printing on
an unsupported paper type, use manual two-sided printing.
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Binding type
Select the type of binding that you want for the two-sided document, and then follow
the steps for that binding:
Book binding Tablet binding
Note: Book binding is the most common type of binding.
Book binding
Follow these steps to print a two-sided document with a book binding:
1. Open the Printer Properties dialog box.
2. Click the Printing Shortcuts tab, and then click Two-sided, duplex, printing in
the drop-down list.
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3. In the Print on both sides drop-down list, click Automatically.
4. Select any other print settings that you want, and then click OK.
After the first side of the page is printed, the printer pauses while the ink dries. When
the ink is dry, the paper is pulled back into the duplexer and the reverse side of the
page is printed.
Do not remove the paper from the printer until both sides of the page have been
printed.
Tablet binding
Follow these steps to print a two-sided document with a tablet binding:
1. Open the Printer Properties dialog box.
2. Click the Finishing tab.
3. Select the Print on both sides check box.
4. Select the Automatic check box.
5. Select the Preserve layout check box.
6. Select the Flip pages up check box.
7. Select any other print settings that you want, and then click OK.
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After the first side of the page is printed, the printer pauses while the ink dries.
When the ink is dry, the paper is pulled back into the duplexer and the reverse
side of the page is printed.
Do not remove the paper from the printer until both sides of the page have been
printed.
6.3.6 Using the Print Quality Selector (HP Deskjet 6540-50 series)
The Print Quality Selector button is located on the front of the printer.
1. Print Quality Selector button
Enabling the Print Quality Selector button
Before using the Print Quality Selector button, you must enable it from the printer
software.
Follow these steps to enable the Print Quality Selector button:
1. Open the Printer Properties dialog box.
2. Click the Printing Shortcuts tab or the Paper/Quality tab.
3. Click Use printer default in the Print quality drop-down list.
Note: Depending on the type of document that you are printing, the Use
Printer Default option might not be available on the Printing Shortcuts
tab.
4. Click OK.
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Using the Print Quality Selector button
Use the Print Quality Selector button to specify the print quality for documents that
you plan to print. You cannot change the print quality for a document after the
document begins printing.
Follow these steps to use the Print Quality Selector button:
1. Verify that the Print Quality Selector button is enabled from the printer software.
2. Press the Print Quality Selector button to select one of the following print
qualities:
Fast normal
Normal
Best
Note: FastDraft and Maximum dpi can only be selected in the printer software. If
a document is printed in either FastDraft or Maximum dpi mode, the currently
selected print-quality icon flashes until the document is complete.
Lights
The Print Quality Selector icons light up or flash to indicate the selected print quality:
Status of the icons Meaning
One icon is lit.
The illuminated icon is the selected print
quality.
One icon is lit and another flashes.
The illuminated icon is the selected print
quality for the current print job.
The flashing icon is the selected print quality
for the next print job.
One icon flashes.
Either FastDraft or Maximum dpi has been
selected as the print quality from the printer
software.
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6.3.7 Using the 250-Sheet Plain Paper Tray Accessory
If the 250-Sheet Plain Paper Tray Accessory is not installed on the printer, follow
the installation steps.
Note: The 250-Sheet Plain Paper Tray Accessory is not available in all countries/
regions.
Follow these steps to use the 250-Sheet Plain Paper Tray Accessory:
1. Open the Printer Properties dialog box.
2. Click the Printing Shortcuts tab or the Paper/Quality tab.
3. Find the appropriate drop-down list:
Tab Drop-down list
Printing Shortcuts Paper source
Paper/Quality Source is
Note: You do not need to set the paper source on both tabs.
4. Select one of the following options in the drop-down list:
Upper tray : prints from the In tray.
Lower tray : prints from the 250-Sheet Plain Paper Tray Accessory.
Upper, then lower : prints from the In tray. If the In tray is empty, the printer
prints from the 250-Sheet Plain Paper Tray Accessory.
Lower, then upper : prints from the 250-Sheet Plain Paper Tray Accessory.
If the accessory is empty, the printer prints from the In tray.
6.3.8 Printing in grayscale
For instructions about printing black-and-white photos, see the black-and-white
photo printing page.
Follow these steps to print in grayscale:
1. Open the Printer Properties dialog box.
2. Click the Printing Shortcuts tab, and then click either Presentation printing or
Fast/economical printing.
3. In the Print in grayscale drop-down list, click one of the following:
High quality : Use this option for high-quality printouts.
Black only : Use this option for fast, economical printing.
4. Select any other print settings that you want, and then click OK.
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6.3.9 Printing multiple pages on a single sheet of paper
Use printer software to print multiple pages of a document on a single sheet of paper.
The printer software automatically resizes the document text and images to fit on
the printed page.
Follow these steps to print multiple pages of a document on a single sheet of paper:
1. Open the Printer Properties dialog box.
2. Click the Finishing tab.
3. In the Pages per sheet drop-down list, click the number of pages that you want
to appear on each sheet of paper.
4. If you want a border to appear around each page image that is printed on the
sheet of paper, select the Print page borders check box.
5. Select a layout for each sheet of paper from the Page order is drop-down list.
6. Select any other print settings that you want, and then click OK.
6.3.10 Setting the printer default settings
The printer uses the default settings for all documents unless you open the Printer
Properties dialog box and specify other settings.
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To save time when printing, set the printer default settings to options that you use
often. That way, you do not have to specify the options every time you use the
printer.
Follow these steps to change the printer default settings:
1. Click the printer task tray icon.
1. Printer task tray icon
The Printer Properties dialog box appears.
2. Select the options that you want to use as the default settings.
3. Click OK.
A dialog box appears stating that the new settings will be used every time you
print. If you do not want to see this dialog box again, select Don't show me this
message again.
4. Click OK to save the new default print settings.
Print Quality Selector (HP Deskjet 6540-50 series)
For the HP Deskjet 6540-50 series printer, you can set the default print quality from
the printer by using the Print Quality Selector.
6.3.11 Setting the page order
Setting the page order determines the order in which your document will be printed.
Frequently, it is convenient to have the first page of a document printed last so that
the complete document is lying face-up in the Out tray.
Follow these steps to set the page order:
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1. Open the Printer Properties dialog box.
2. Click the Basics tab.
3. Select one of the following options:
Front to back : Prints the first page of the document last. This is the
appropriate setting for most print jobs.
Back to front : Prints the last page of the document last. This setting is
required when printing the first page of a document on a different paper
type.
4. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
6.3.12 Printing collated copies
If you are printing several copies of a document at one time, use collation so that
you do not have to re-arrange the copies after printing.
Note: Some software programs do not allow you use the printer software to specify
the number of copies to print. If the program that you are using allows you
to specify the number of copies to print, then specify the number of copies
to print in the application.
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Follow these steps to print collated copies:
1. Open the Printer Properties dialog box.
2. Click the Basics tab.
3. Type the number of copies that you want to print in the Copy count box.
4. Select the Collate check box.
5. Select any other print settings that you want, and then click OK.
6.3.13 Print preview
To save time and money when printing, preview the document on your computer
before printing it. If the print preview does not look the way that you want it to, close
the preview window and make the necessary adjustments to your document.
Follow these steps view a preview of a document:
1. Open the Printer Properties dialog box.
2. Click the Basics tab.
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3. Select the Show print preview check box.
4. Select any other print settings that you want, and then click OK.
Before the document prints, a preview appears.
5. Do one of the following:
Click File , and then click Print to HP Deskjet to print the document.
Click File , and then click Cancel Printing to cancel the print job. Adjust the
print settings as needed before trying to print the document again.
6.3.14 Selecting a paper type
Using the Automatic Paper-Type Sensor
The Automatic Paper-Type Sensor automatically selects the print settings that are
appropriate for the media that you are printing on, particularly when used with HP
paper and media.
Note: The Automatic Paper-Type Sensor cannot be used for documents that are
printed from the 250-Sheet Plain Paper Tray Accessory.
Follow these steps to use the Automatic Paper-Type Sensor:
1. Open the Printer Properties dialog box.
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2. Click the Printing Shortcuts tab or the Paper/Quality tab.
3. Find the appropriate drop-down list:
Tab Drop-down list
Printing Shortcuts Paper type
Paper/Quality Type is
Note: You do not need to set the paper type on both tabs.
4. Click Automatic in the drop-down list.
5. Select any other print settings that you want, and then click OK.
Selecting a specific paper type
When printing a higher-quality document, it is recommended that you select a
specific paper type.
Follow these steps to select a specific paper type:
1. Open the Printer Properties dialog box.
2. Click the Printing Shortcuts tab or the Paper/Quality tab.
3. Find the appropriate drop-down list:
Tab Drop-down list
Printing Shortcuts Paper type
Paper/Quality Type is
Note: You do not need to set the paper type on both tabs.
4. Click the paper type in the drop-down list.
5. Select any other print settings that you want, and then click OK.
6.3.15 Selecting a print quality (HP Deskjet 6540-50 series)
Follow these steps to select a print quality:
1. Open the Printer Properties dialog box.
2. Click the Printing Shortcuts tab or the Paper/Quality tab.
3. Select one of the following from the Print quality drop-down list:
Note: The print quality options that are available on the Printing Shortcuts tab
vary depending on the type of document you are printing.
Use printer default : enables the Print Quality Selector button.
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FastDraft : prints at the fastest printing speed.
Fast normal : prints more quickly than the Normal mode and at a higher
print quality than FastDraft.
Normal : provides the best balance between print quality and speed. This
is the appropriate setting for most documents.
Best : provides high-quality printing.
Maximum dpi : provides the highest quality printing but requires longer to
print than Best and requires a large amount of disk space.
6.3.16 Resizing a document
Use the printer software for either of these tasks:
Print a document on a paper size different from the size for which it is formatted.
Shrink or enlarge text and graphics on the printed page.
Printing on different paper size
Use this feature to print a document that is formatted for one paper size on another
paper size. Doing this can be useful if you do not have the correct paper size
available.
For example, if you have created a document that is formatted for letter-size paper,
but you do not have any letter-size paper available, you can print the document on
another paper size that is available.
Follow these steps to resize the document for a different paper size:
1. Open the Printer Properties dialog box.
2. Click the Effects tab.
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3. Click Print document on , and then select the target paper size from the drop-
down list.
The target paper size is the size of the paper on which you are printing, not the
size for which the document was formatted.
4. Do one of the following:
Objective Action
Shrink or enlarge the document to fit on the target
paper size.
Click Scale to fit.
Print the document at its original size on the selected
paper size.
Do not click Scale to fit.
5. Select any other print settings that you want, and then click OK.
Shrinking or enlarging text and graphics
Use this feature to shrink or enlarge printed text and graphics without changing the
paper size.
Follow these steps to shrink or enlarge text and graphics:
1. Open the Printer Properties dialog box.
2. Click the Effects tab.
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3. In the % of normal size box, type the percentage by which you want to shrink
or enlarge the text and graphics.
One hundred percent represents the actual size of the text and graphics. Type
a number less than 100 to shrink the text and graphics. Type a number greater
than 100 to enlarge the text and graphics.
4. Select any other print settings that you want, and then click OK.
6.3.17 Watermarks
Watermarks appear as background printing on documents.
Applying an existing watermark to a document
Follow these steps to apply an existing watermark to a document:
1. Open the Printer Properties dialog box.
2. Click the Effects tab.
3. Select a watermark from the Watermarks drop-down list.
If you do not want to use one of the listed watermarks, create a new watermark.
4. Make one of the following selections:
If you want the watermark to appear on the first page only, click First page
only.
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If you want the watermark to appear on all printed pages, leave First page
only clear.
5. Print the document according to the instructions for the paper type.
Creating or changing a watermark
Follow these steps to create or change a watermark:
1. Open the Printer Properties dialog box.
2. Click the Effects tab.
3. Click the Edit button.
The Watermark Details dialog box appears.
4. Make one of the following selections:
Click the New button.
Select an existing watermark to change.
5. Type the watermark message, message angle, and font attributes.
6. After you have set the watermark details, click OK.
For instructions about applying watermarks, follow the steps for applying an existing
watermark to a document.
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Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
6.3.18 Printing a borderless brochure
You can print a borderless brochure on glossy brochure paper.
For instructions about printing a borderless photo, see the borderless photo page.
Guidelines
Do not print borderless documents in ink-backup mode. Always have two print
cartridges installed in the printer.
Open the file in a software application and assign the image size. Ensure that
the size corresponds to the paper size on which you want to print the image.
Printing
Follow these steps to print a borderless document:
1. Open the file that you want to print.
2. Open the Printer Properties dialog box.
3. Click the Paper/Quality tab.
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4. Select one of the borderless paper sizes in the Size is drop-down list. Verify
that the paper size matches the size of the paper that is loaded in the In tray.
5. Verify that the Borderless Printing check box is selected.
6. Click the glossy brochure paper type in the Type is drop-down list.
Do not select Automatic.
7. Select any other print settings that you want, and then click OK.
6.3.19 Printing a different first page (HP Deskjet 6540-50 series)
If the 250-Sheet Plain Paper Tray Accessory is attached to the
printer, follow the steps to print a different first page with the 250-
Sheet Plain Paper Tray Accessory.
Load paper
1. Load the paper for the body of the document in the In tray.
For instructions about loading a specific paper type, go to the printing other
documents page, and then select the appropriate document type.
2. Load the paper for the first page on top of the paper stack in the In tray.
Printing
Follow these steps to print a document with a different first page:
1. Open the Printer Properties dialog box.
2. Click the Paper/Quality tab.
3. Select the Use different paper for check box.
4. Click First page.
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5. Select the paper type and paper size for the first page.
6. Click Upper tray in the Source is box.
7. Click Other pages.
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8. Click Upper tray in the Source is box.
9. Select the paper type for the other pages in the Type is drop-down list.
10. Select any other print settings that you want, and then click OK.
Note: Do not print the document in reverse order.
6.3.20 Setting a custom paper size
Use the Custom paper size dialog box to print on a special paper size.
Note: Use the Custom paper size dialog box to create borderless panoramic paper
sizes. The printer can print borderless documents on paper sizes from 101
x 152 mm (4x6 in) to 210 x 594 mm (8.5 x 23.4 in).
Defining a custom paper size
Follow these steps to define a custom paper size:
1. Open the Printer Properties dialog box.
2. Click the Paper/Quality tab.
3. Click the Custom button.
The Custom paper size dialog box appears.
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4. Click a custom paper size name in the Name drop-down list.
Note: To create a borderless panoramic custom paper size, click the Custom
borderless panorama custom paper size name.
5. Type the paper dimensions in the Width and Length boxes.
The minimum and maximum paper dimensions appear beneath each of the
boxes.
6. Click the unit of measurement: Inches or Millimeters.
7. Click Save to save the custom paper size.
8. Click OK to exit the Custom paper size dialog box.
6.3.21 Selecting a paper source (HP Deskjet 6540-50 series)
The printer offers three sources for paper:
In tray 250-Sheet Plain Paper
Tray Accessory
Auto Two-Sided Print Accessory
with Small Paper Tray
Follow these steps to select a paper source:
1. Open the Printer Properties dialog box.
2. Click the Printing Shortcuts tab or the Paper/Quality tab.
3. Find the appropriate drop-down list:
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Tab Drop-down list
Printing Shortcuts Paper source
Paper/Quality Source is
Select any other print settings that you want, and then click OK.
4. Select one of the following options in the drop-down list:
Upper tray : prints from the In tray.
Lower tray : prints from the 250-Sheet Plain Paper Tray Accessory.
Upper, then lower : prints from the In tray. If the In tray is empty, then the
printer prints from the 250-Sheet Plain Paper Tray Accessory.
Lower, then upper : prints from the 250-Sheet Plain Paper Tray Accessory.
If the accessory is empty, then the printer prints from the In tray.
Rear tray : prints from the Auto Two-Sided Print Accessory with Small
Paper Tray. This option appears only if the accessory is attached to the
printer.
6.4 Printer software
Learn how to use these software features:
Use the Printer Properties dialog box to select printing options.
Use the Printing Shortcuts tab to specify print settings quickly.
Use the What's This? help to learn more about specific printing options.
The Device Status box box displays useful information.
6.4.1 Printer Properties dialog box
The printer is controlled by software that is installed on your computer. Use the
printer software, also known as the
printer driver
, to change the print settings for a
document.
To change the print settings, open the Printer Properties dialog box.
Printer Preferences dialog box
The Printer Properties dialog box is also referred to as the Printer Preferences dialog
box.
Opening the Printer Properties dialog box
Follow these steps to open the Printer Properties dialog box:
1. Open the file that you want to print.
2. Click File , click Print , and then click Properties or Preferences.
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The Printer Properties dialog box appears.
What's This? help
Use the What's This? help to learn about the features you see on the Printer
Properties dialog box.
6.4.2 Using What's This? help
Use What's This? help to learn more about the available printing options.
1. Move the cursor over the feature that you want to learn more about.
2. Click the right mouse button.
The What's This? box appears.
3. Move the cursor over the What's This? box, and then click the left mouse button.
An explanation of the feature appears.
6.4.3 Device Status window
The Device Status window appears each time the printer prints a file.
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The following items appear on the Device Status window :
1. Ink levels : approximate ink level of each print cartridge.
2. Device status : the status of the printer. For example, Spooling or Printing.
3. Document properties : information about the current print job:
Document : name of the document that is currently printing.
Print quality : print quality setting that is being used.
Paper type : type of paper in use.
Paper size : size of paper in use.
4. Ordering information : link to the HP Web site for ordering printer supplies and
accessories.
If you do not want to see the Device Status window every time you print, select the
Don't show this again check box.
To cancel a print job, click Cancel print.
To close the Device Status window , click Close window.
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7 Printing (HP Deskjet 6520
series)
Printing photos
Printing other documents
Printing tips
Printing software
7.1 Printing photos (HP Deskjet 6520 series)
Select the type of photograph that you want to print:
Borderless photos
Small borderless photo Large borderless photo Panoramic borderless photo
Photos with a white border
Small photo
with a white border
Large photo
with a white border
Panoramic photo
with a white border
Enhancing your photos
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Learn how to enhance your photographs by using the printer's photo printing
features.
7.1.1 Gray photo print cartridge
The gray photo print cartridge, used in conjunction with the tri-color print cartridge,
prints high-quality black-and-white photographs.
The gray photo print cartridge can be purchased separately if it is not included with
your product.
Installing the gray photo print cartridge
To install the gray photo print cartridge, remove the black print cartridge from the
printer, and then install the gray photo print cartridge in the compartment on the right
of the print cartridge cradle.
For more information, see the print cartridge installation page.
Using the gray photo print cartridge
To use the gray photo print cartridge, follow the steps to print a black-and-white
photo.
Storing the gray photo print cartridge
To maintain the health of the print cartridge, follow the print cartridge storage
guidelines.
7.1.2 Printing black-and white-photos
The printer allows you to do the following:
Print a black-and-white photo
Print a color photo in black-and-white
For great black and white photos, install a gray photo print cartridge and a tri-color
printer cartridge in the printer.
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Printing a black-and-white photo
To print a photo that is already black and white, simply follow the instructions for the
type and size of photo you want to print.
Printing a color photo in black-and-white
Follow these steps to print a color photo in black and white:
1. Open the Printer Properties dialog box.
2. Click the Color tab.
3. Select the Print in grayscale check box.
4. Click the High quality option.
5. Select any other print settings that you want, and then click OK.
7.1.3 Small borderless photos (HP Deskjet 6520 series)
Guidelines
For high-quality results, use a photo print cartridge in combination with the tri-
color print cartridge.
For maximum fade resistance, use HP Premium Plus Photo Paper and install
aphoto print cartridge in the printer.
To learn how to use the photo printing features, see the photo enhancing page.
Use HP Everyday Photo Paper, Semi-gloss to save money and ink when
printing photos.
Verify that the photo paper that you are using is flat. For information about
preventing photo paper from curling, see the photo paper storage instructions.
Do not exceed the In-tray capacity: up to 25 sheets.
Preparing to print
1. Verify that the printer is turned on.
2. Lift the Out tray, and then remove all of the paper from the In tray.
3. Slide the paper-width guide all the way to the left, and then pull out the paper-
length guide.
4. Verify that the photo paper is flat.
If the photo paper is not flat, see the photo paper storage instructions.
5. Place the photo paper in the In tray with the side to be printed on facing down.
If you are using a photo paper that has a tear-off tab, verify that the tab is
pointing away from the printer.
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6. Slide the paper guides firmly against the paper.
Printing
Note: If your software program includes a photo printing feature, follow the
instructions that are provided with the software program. Otherwise, follow
these instructions.
1. Open the Printer Properties dialog box.
2. On the Printing Shortcuts tab, select Photo printing-borderless as the type of
document, and then select the following options:
Print quality : Normal , Best , or Max dpi
Paper size : The appropriate borderless photo paper size
Paper type : The appropriate photo paper type
Orientation : Portrait or Landscape
3. Set the following options as appropriate:
HP digital photography options
Advanced color settings
Color management
Grayscale quality
4. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
7.1.4 Large borderless photos (HP Deskjet 6520 series)
Guidelines
For high-quality results, use a photo print cartridge in combination with the tri-
color print cartridge.
For maximum fade resistance, use HP Premium Plus Photo Paper and install
aphoto print cartridge in the printer.
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To learn how to use the photo printing features, see the photo enhancing page.
Use HP Everyday Photo Paper, Semi-gloss to save money and ink when
printing photos.
Verify that the photo paper that you are using is flat. For information about
preventing photo paper from curling, see the photo paper storage instructions.
Do not exceed the In-tray capacity: up to 25 sheets.
Preparing to print
1. Verify that the printer is turned on.
2. Lift the Out tray, and then remove all of the paper from the In tray.
3. Slide the paper-width guide all the way to the left, and then pull out the paper-
length guide.
4. Verify that the photo paper is flat.
If the photo paper is not flat, see the photo paper storage instructions.
5. Place the photo paper in the In tray with the side to be printed on facing down.
6. Slide the paper guides firmly against the paper.
7. Lower the Out tray.
Printing
Note: If your software program includes a photo printing feature, follow the
instructions that are provided with the software program. Otherwise, follow
these instructions.
1. Open the Printer Properties dialog box.
2. On the Printing Shortcuts tab, select Photo printing-borderless as the type of
document, and then select the following options:
Print quality : Normal , Best , or Max dpi
Paper size : The appropriate borderless photo paper size
Paper type : The appropriate photo paper type
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Orientation : Portrait or Landscape
3. Set the following options as appropriate:
HP digital photography options
Advanced color settings
Color management
Grayscale quality
4. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
7.1.5 Panoramic borderless photos (HP Deskjet 6520 series)
Guidelines
For high-quality results, use a photo print cartridge in combination with the tri-
color print cartridge.
For maximum fade resistance, use HP Premium Plus Photo Paper and install
aphoto print cartridge in the printer.
To learn how to use the photo printing features, see the photo enhancing page.
Use HP Everyday Photo Paper, Semi-gloss to save money and ink when
printing photos.
Verify that the photo paper that you are using is flat. For information about
preventing photo paper from curling, see the photo paper storage instructions.
Do not exceed the In-tray capacity: up to 25 sheets.
Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray, and then remove all of the paper from the In tray.
3. Slide the paper-width guide all the way to the left, and then pull out the paper-
length guide.
4. Verify that the photo paper is flat.
If the photo paper is not flat, see the photo paper storage instructions.
5. Place the photo paper in the In tray with the side to be printed on facing down.
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6. Slide the paper guides firmly against the paper.
Note: Some panoramic paper sizes may extend beyond the edge of the In
tray. When printing on such papers, be sure to slide the paper-width
guide firmly against the edge of the paper.
7. Lower the Out tray.
Printing
Note: If your software program includes a photo printing feature, follow the
instructions that are provided with the software program. Otherwise, follow
these instructions.
1. Open the Printer Properties dialog box.
2. On the Printing Shortcuts tab, click Photo printing-borderless as the type of
document, and then select the following options:
Print quality : Normal , Best , or Max dpi
Paper size : The appropriate the panoramic borderless photo paper size
Paper type : The appropriate photo paper type
Orientation : Portrait or Landscape
3. Set the following options as appropriate:
HP digital photography options
Advanced color settings
Color management
Grayscale quality
4. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
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7.1.6 Small photos with a white border (HP Deskjet 6520 series)
Guidelines
For high-quality results, use a photo print cartridge in combination with the tri-
color print cartridge.
For maximum fade resistance, use HP Premium Plus Photo Paper and install
aphoto print cartridge in the printer.
To learn how to use the photo printing features, see the photo enhancing page.
Use HP Everyday Photo Paper, Semi-gloss to save money and ink when
printing photos.
Verify that the photo paper that you are using is flat. For information about
preventing photo paper from curling, see the photo paper storage instructions.
Do not exceed the In-tray capacity: up to 25 sheets.
Preparing to print
1. Verify that the printer is turned on.
2. Lift the Out tray, and then remove all of the paper from the In tray.
3. Slide the paper-width guide all the way to the left, and then pull out the paper-
length guide.
4. Verify that the photo paper is flat.
If the photo paper is not flat, see the photo paper storage instructions.
5. Place the photo paper in the In tray with the side to be printed on facing down.
If you are using a photo paper that has a tear-off tab, verify that the tab is
pointing away from the printer.
6. Slide the paper guides firmly against the paper.
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Printing
Note: If your software program includes a photo printing feature, follow the
instructions that are provided with the software program. Otherwise, follow
these instructions.
1. Open the Printer Properties dialog box.
2. On the Printing Shortcuts tab, click Photo printing-with white borders as the
type of document, and then select the following options:
Print quality : Normal , Best , or Max dpi
Paper size : The appropriate photo paper size
Paper type : The appropriate photo paper type
Orientation : Portrait or Landscape
3. Set the following options as appropriate:
HP digital photography options
Advanced color settings
Color management
Grayscale quality
4. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
7.1.7 Large photos with a white border (HP Deskjet 6520 series)
Guidelines
For high-quality results, use a photo print cartridge in combination with the tri-
color print cartridge.
For maximum fade resistance, use HP Premium Plus Photo Paper and install
aphoto print cartridge in the printer.
To learn how to use the photo printing features, see the photo enhancing page.
Use HP Everyday Photo Paper, Semi-gloss to save money and ink when
printing photos.
Verify that the photo paper that you are using is flat. For information about
preventing photo paper from curling, see the photo paper storage instructions.
Do not exceed the In-tray capacity: up to 25 sheets.
Preparing to print
1. Verify that the printer is turned on.
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2. Lift the Out tray, and then remove all of the paper from the In tray.
3. Slide the paper-width guide all the way to the left, and then pull out the paper-
length guide.
4. Verify that the photo paper is flat.
If the photo paper is not flat, see the photo paper storage instructions.
5. Place the photo paper in the In tray with the side to be printed on facing down.
6. Slide the paper guides firmly against the paper.
7. Lower the Out tray.
Printing
Note: If your software program includes a photo printing feature, follow the
instructions that are provided with the software program. Otherwise, follow
these instructions.
1. Open the Printer Properties dialog box.
2. On the Printing Shortcuts tab, click Photo printing-with white borders as the
type of document, and then select the following options:
Print quality : Normal , Best , or Max dpi
Paper size : The appropriate photo paper size
Paper type : The appropriate photo paper type
Orientation : Portrait or Landscape
3. Set the following options as appropriate:
HP digital photography options
Advanced color settings
Color management
Grayscale quality
4. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
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7.1.8 Panoramic photos with a white border (HP Deskjet 6520 series)
Guidelines
For high-quality results, use a photo print cartridge in combination with the tri-
color print cartridge.
For maximum fade resistance, use HP Premium Plus Photo Paper and install
aphoto print cartridge in the printer.
To learn how to use the photo printing features, see the photo enhancing page.
Use HP Everyday Photo Paper, Semi-gloss to save money and ink when
printing photos.
Verify that the photo paper that you are using is flat. For information about
preventing photo paper from curling, see the photo paper storage instructions.
Do not exceed the In-tray capacity: up to 25 sheets.
Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray, and then remove all of the paper from the In tray.
3. Slide the paper-width guide all the way to the left, and then pull out the paper-
length guide.
4. Verify that the photo paper is flat.
If the photo paper is not flat, see the photo paper storage instructions.
5. Place the photo paper in the In tray with the side to be printed on facing down.
6. Slide the paper guides firmly against the paper.
Note: Some panoramic paper sizes may extend beyond the edge of the In
tray. When printing on such papers, be sure to slide the paper-width
guide firmly against the edge of the paper.
7. Lower the Out tray.
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Printing
Note: If your software program includes a photo printing feature, follow the
instructions that are provided with the software program. Otherwise, follow
these instructions.
1. Open the Printer Properties dialog box.
2. On the Printing Shortcuts tab, click Photo printing-with white borders as the
type of document, and then select the following options:
Print quality : Normal , Best , or Max dpi
Paper size : The appropriate photo paper size
Paper type : The appropriate photo paper type
Orientation : Portrait or Landscape
3. Set the following options as appropriate:
HP digital photography options
Advanced color settings
Color management
Grayscale quality
4. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
7.2 Printing other documents (HP Deskjet 6520
series)
E-mail Letters Documents Envelopes
Postcards Brochures Greeting cards Transparencies
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Labels Index cards Booklets Posters
Banners Iron-on
transfers
Printing tips
Minimize your cost and effort while maximizing the quality of your printouts by using
these printing tips.
Printer software
Learn about the printer software.
7.2.1 E-mail (HP Deskjet 6520 series)
Guidelines
Do not exceed the In-tray capacity: up to 150 sheets.
Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray.
3. Slide the paper-width guide all the way to the left, and then pull the paper-length
guide to the edge of the tray.
4. Place plain paper in the In tray, pushing the paper into the printer until it stops.
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5. Slide the paper guides firmly against the paper.
6. Lower the Out tray, then pull out the Out-tray extension.
Printing
1. Open the Printer Properties dialog box.
2. On the Printing Shortcuts tab, click General everyday printing or Fast/
economical Printing , and then specify the following print settings:
Paper size : The appropriate paper size
Paper type : Automatic or Plain paper
3. Select the following print settings as desired:
Print quality
Paper source
Grayscale printing
4. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
7.2.2 Letters (HP Deskjet 6520 series)
Guidelines
Learn how to add a watermark to the letter.
For help printing on an envelope, see the envelope page.
Do not exceed the In-tray capacity: up to 150 sheets.
Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray.
3. Slide the paper-width guide all the way to the left, then pull the paper-length
guide to the edge of the tray.
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4. Place plain paper in the In tray, pushing the paper into the printer until it stops.
1. Letter or A4 paper
2. Legal paper
Note: If you are using letterhead, verify that the letterhead is facing down and
towards the interior of the printer.
5. Slide the paper guides firmly against the paper.
6. Lower the Out tray, then pull out the Out-tray extension.
Printing
1. Open the Printer Properties dialog box.
2. On the Printing Shortcuts tab, click Presentation printing or General everyday
printing , and then specify the following print settings:
Paper size : The appropriate paper size
Paper type : Automatic or Plain paper
3. Select the following print settings as appropriate:
Print quality
Paper source
4. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
7.2.3 Documents (HP Deskjet 6520 series)
Guidelines
Learn how to add a watermark to your document.
Learn how to print the first page of the document on a different paper type.
Save paper with two-sided printing.
For draft documents, use Fast/economical printing.
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Do not exceed the In-tray capacity: up to 150 sheets.
Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray.
3. Slide the paper-width guide all the way to the left, then pull the paper-length
guide to the edge of the tray.
4. Place plain paper in the In tray, pushing the paper into the printer until it stops.
5. Slide the paper guides firmly against the paper.
1. Letter or A4 paper
2. Legal paper
6. Lower the Out tray, then pull out the Out-tray extension.
Printing
1. Open the Printer Properties dialog box.
2. On the Printing Shortcuts tab, click General everyday printing or Presentation
printing , and then specify the following print settings:
Paper size : The appropriate paper size
Paper type : Automatic or Plain paper
3. Select the following print settings as appropriate:
Print quality
Paper source
Two-sided printing
4. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
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7.2.4 Envelopes (HP Deskjet 6520 series)
Guidelines
Avoid using envelopes that have the following qualities:
Have clasps or windows
Have thick, irregular, or curled edges
Are shiny or embossed
Are wrinkled, torn, or otherwise damaged
Align the envelope edges before inserting them in the In tray.
Do not exceed the In-tray capacity: up to 20 envelopes.
Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray, and then remove all paper from the In tray.
3. Slide the paper-width guide all the way to the left, and then pull out the paper-
length guide.
4. Place the envelopes, with the sides to be printed on facing down and the flaps
to the left, into In tray and to the right. Push the envelopes into the printer until
they stop.
5. Slide the paper guides firmly against the envelopes.
6. Lower the Out tray.
Printing
1. Open the Printer Properties dialog box.
2. Click the Paper/Quality tab, then select the following print settings:
Size is : The appropriate envelope size
Type is : Automatic or Plain paper
3. Select any other print settings that you want, and then click OK.
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Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
7.2.5 Postcards (HP Deskjet 6520 series)
If the optional Auto Two-Sided Print Accessory with Small Paper
Tray is attached to the printer, follow the steps for printing
postcards with the Auto Two-Sided Print Accessory with Small
Paper Tray.
Guidelines
Use only cards and small media that meet the printer paper-size specifications.
For specifications, see the reference guide that came with the printer.
Do not exceed the In-tray capacity: up to 60 cards.
Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray, then remove all paper from the In tray.
3. Slide the paper-width guide all the way to the left, then pull out the paper-length
guide.
4. Place the cards, with the printable sides down and the short sides pointing
towards the printer, in the right side of the In tray. Push the cards into the printer
until they stop.
5. Slide the paper guides firmly against the cards.
6. Lower the Out tray.
Printing
1. Open the Printer Properties dialog box.
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2. On the Printing Shortcuts tab, click Postcard printing , and then specify the
following print settings:
Paper size : The appropriate paper size
Paper type : Automatic or Plain paper
Paper source : Upper tray
3. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
7.2.6 Brochures (HP Deskjet 6520 series)
Guidelines
Learn to print borderless brochures.
For great results, use HP Brochure & Flyer Paper.
Do not exceed the In-tray capacity: up to 25 sheets.
Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray.
3. Slide the paper-width guide all the way to the left, then pull the paper-length
guide to the edge of the tray.
4. Place brochure paper in the In tray, pushing the paper into the printer until it
stops.
5. Slide the paper guides firmly against the paper.
6. Lower the Out tray, then pull out the Out-tray extension.
Printing
1. Open the Printer Properties dialog box.
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2. On the Printing Shortcuts tab, click Presentation printing , and then specify the
following print settings:
Paper size : The appropriate paper size
Paper type : Automatic or appropriate brochure paper type
3. Select the following print settings as appropriate:
Print quality
Grayscale printing
Two-sided printing
4. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
7.2.7 Greeting cards (HP Deskjet 6520 series)
Guidelines
Unfold prefolded cards, and then place them in the In tray.
For great results, use HP Greeting Card Paper.
Do not exceed the In-tray capacity: up to 30 cards.
Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray, then remove all paper from the In tray.
3. Slide the paper-width guide all the way to the left, then pull out the paper-length
guide.
4. Fan the edges of the greeting cards to separate them, then align the edges.
5. Place the greeting cards in the In tray, with the side to be printed on facing
down. Push the cards into the printer until they stop.
6. Slide the paper guides firmly against the paper.
7. Lower the Out tray, then pull out the Out-tray extension.
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Printing
Note: If your software program includes a greeting card printing feature, follow the
instructions that are provided with the software program. Otherwise, follow
the instructions below.
1. Open the Printer Properties dialog box.
2. Click the Paper/Quality tab, and then specify the following print settings:
Size is : The appropriate card size
Source is : Upper tray
Type is : The appropriate card type
3. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
7.2.8 Transparencies (HP Deskjet 6520 series)
Guidelines
For great results, use HP Premium Inkjet Transparency Film.
Do not exceed the In tray capacity: up to 30 transparencies.
Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray, then remove all paper from the In tray.
3. Slide the paper-width guide all the way to the left, then pull out the paper-length
guide.
4. Place the transparencies in the In tray, with the side to be printed on facing
down and the adhesive strip facing up and toward the printer.
5. Carefully push the transparencies into the printer until they stop so that none
of the adhesive strips catch on one another.
6. Slide the paper guides firmly against the edge of the transparencies.
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7. Lower the Out tray, then pull out the Out-tray extension.
Printing
1. Open the Printer Properties dialog box.
2. On the Printing Shortcuts tab, click Presentation printing , and then specify the
following print settings:
Paper size : The appropriate paper size
Paper type : Automatic or appropriate transparency film
Paper source : Upper tray
3. Select the following print settings as appropriate:
Print quality
Grayscale printing
4. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
7.2.9 Labels (HP Deskjet 6520 series)
Guidelines
Use only labels that are designed specifically for inkjet printers.
Use only full sheets of labels.
Verify that the labels are not sticky, wrinkled, or pulling away from the protective
backing.
Do not exceed the In-tray capacity: up to 30 sheets of labels (use only letter-
size or A4-size sheets).
Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray, and then remove all paper from the In tray.
3. Slide the paper-width guide all the way to the left, and then pull out the paper-
length guide.
4. Fan the edges of the label sheets to separate them, and then align the edges.
5. Place the label sheets in the In tray with the label side facing down. Push the
sheets into the printer until they stop.
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6. Slide the paper guides firmly against the edge of the sheets.
7. Lower the Out tray, then pull out the Out-tray extension.
Printing
Note: If your software program includes a label printing feature, follow the
instructions that are provided with the software program. Otherwise, follow
the instructions below.
1. Open the Printer Properties dialog box.
2. On the Printing Shortcuts tab, select General everyday printing , and then
specify the following print settings:
Paper size : Appropriate paper size
Paper type : Automatic or Plain paper
Paper source : Upper tray
3. Select the following print settings as desired:
Print quality
Grayscale printing
4. After selecting the print settings, click OK .
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
7.2.10 Index cards and other small media (HP Deskjet 6520 series)
Guidelines
Use only cards and small media that meet the printer paper-size specifications.
For specifications, see the reference guide that came with the printer.
Do not exceed the In-tray capacity: up to 60 cards.
Preparing to print
1. Verify that the printer is turned on.
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2. Raise the Out tray, then remove all paper from the In tray.
3. Slide the paper-width guide all the way to the left, then pull out the paper-length
guide.
4. Place the cards, with the printable sides down and the short sides pointing
towards the printer, in the right side of the In tray. Push the cards into the printer
until they stop.
5. Slide the paper guides firmly against the cards.
6. Lower the Out tray.
Printing
1. Open the Printer Properties dialog box.
2. Click the Paper/Quality tab, and then specify the following print settings:
Size is : The appropriate paper size
Type is : The appropriate paper type
Source is : Upper tray
3. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
7.2.11 Booklets (HP Deskjet 6520 series)
If an optional two-sided printing accessory is
attached to the printer, then follow the steps to print
a booklet automatically.
Booklet printing automatically arranges and resizes the pages of a document so that
when the pages are folded into a booklet, the page order is correct.
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Guidelines
Do not exceed the In-tray capacity: up to 150 sheets.
Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray.
3. Slide the paper-width guide all the way to the left, and then pull the paper-length
guide to the edge of the tray.
4. Place plain paper in the In tray, pushing the paper into the printer until it stops.
5. Slide the paper guides firmly against the paper.
6. Lower the Out tray, then pull out the Out-tray extension.
Printing
1. Open the Printer Properties dialog box.
2. Select the Printing Shortcuts tab, and then click Two-sided, duplex, printing In
the drop-down list.
3. In the Print on both sides drop-down list, click one of the following binding
options:
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Left edge booklet
Right edge booklet
4. Select any other print settings that you want, and then click OK.
5. When prompted, reload the paper in the In tray as shown below.
6. Click Continue to finish printing the booklet.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
7.2.12 Posters (HP Deskjet 6520 series)
Guidelines
After the sections of a poster have been printed, trim the edges of the sheets,
and then tape the sheets together.
Do not exceed the In-tray capacity: up to 150 sheets.
Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray.
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3. Slide the paper-width guide all the way to the left, and then pull the paper-length
guide to the edge of the tray.
4. Place plain paper in the In tray, pushing the paper into the printer until it stops.
5. Slide the paper guides firmly against the paper.
6. Lower the Out tray, then pull out the Out-tray extension.
Printing
1. Open the Printer Properties dialog box.
2. Click the Paper/Quality tab, and then specify the following print settings:
Size is : The appropriate size
Source is : Upper tray
Type is : Automatic or Plain paper
3. Click the Finishing tab, and then specify the following print settings:
Poster printing : 2 x 2, 4 sheets , 3 x 3, 9 sheets , 4 x 4, 16 sheets , or 5 x
5, 25 sheets
4. Click the Basics tab, and then specify the following print settings:
Orientation : The appropriate orientation
5. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
7.2.13 Banners (HP Deskjet 6520 series)
Guidelines
Use HP Banner Paper for great results.
Remove any perforated strips from the banner paper before loading it in the In
tray.
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Do not exceed the In-tray capacity: up to 20 sheets.
Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray, and then remove all paper from the In tray.
3. Slide the paper-width guide all the way to the left, and then pull out the paper-
length guide.
4. Place the banner paper in the In tray so that the unattached edge is on top of
the paper stack and pointing toward the printer.
1. Unattached edge
5. Slide the paper-width guide firmly against the paper.
6. Lower the Out tray.
Do not unfold the Out-tray extension stop.
Printing
1. Open the Printer Properties dialog box.
2. Click the Paper/Quality tab, and then specify the following print settings:
Size is : Letter or A4
Source is : Upper tray
Type is : HP Banner Paper
3. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
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7.2.14 Iron-on transfers (HP Deskjet 6520 series)
Guidelines
Use HP Iron-on Transfers for great results.
When printing a mirror image, the text and the pictures are horizontally reversed
from what appears on the computer screen.
Do not exceed the In tray capacity: Up to 20 sheets.
Preparing to print
1. Verify that the printer is turned on.
2. Raise the Out tray.
3. Slide the paper-width guide all the way to the left, and then pull the paper-length
guide to the edge of the tray.
4. Place iron-on transfer paper with the side to be printed on facing down in the
In tray.
5. Push the paper into the printer until it stops.
6. Slide the paper guides firmly against the paper.
7. Lower the Out tray, then pull out the Out-tray extension.
Printing
Note: If your software program includes an iron-on transfer printing feature, follow
the instructions that are provided with the software program. Otherwise,
follow the instructions below. Also, some iron-on transfer paper types do not
require you to print a mirror image.
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1. Open the Printer Properties dialog box.
2. Click the Paper/Quality tab, and then specify the following print settings:
Size is : The appropriate paper size
Source is : Upper Tray
Type is : HP Iron-on Transfer
Print Quality : Normal or Best
3. Click the Basics tab, and then specify the following print settings:
Orientation : Mirror Image (if required for the paper type you are using)
4. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
7.3 Printing tips (HP Deskjet 6520 series)
Save time and money
Use the Printing Shortcuts tab.
Create print task quick sets for documents you print often.
Use the 250-Sheet Plain Paper Tray Accessory to reload the printer less often.
Set the printer default settings for options that you use often.
Print from front to back.
Print collated copies.
Save money
Use Fast/economical printing.
Print a two-sided document either manually or automatically.
Print multiple pages on a single sheet of paper.
Use HP Everyday Photo Paper, Semi-gloss to save money and ink when
printing photos.
Enhance the quality of printouts
Preview the document before printing it.
Select the right paper type.
Select the right print quality.
Resize the document as needed.
Add a watermark.
Print a borderless brochure.
Print the first page of a document on a different paper type.
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Print on a custom paper size.
7.3.1 Manual two-sided printing (HP Deskjet 6520 series)
If an optional two-sided printing accessory is
attached to the printer, then follow the automatic
two-sided printing instructions.
Binding type
Select the type of binding that you want for the two-sided document, and then follow
the steps for that binding:
Book binding Tablet binding
Note: Book binding is the most common type of binding.
Book binding
Follow these steps to print a two-sided document with a book binding:
1. Open the Printer Properties dialog box.
2. Click the Printing Shortcuts tab, and then click Two-sided, duplex, printing.
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3. In the Print on both sides drop-down list, click Manually.
4. Select any other print settings that you want, and then click OK.
The printer prints the odd-numbered pages first.
5. After the odd-numbered pages have been printed, reload the printed pages,
with the printed side facing up.
6. Click Continue to print the even-numbered pages.
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Tablet binding
Follow these steps to print a two-sided document with a tablet binding:
1. Open the Printer Properties dialog box.
2. Click the Finishing tab.
3. Select the Print on both sides check box.
4. Select the Preserve layout check box.
5. Select the Flip pages up check box.
6. Select any other print settings that you want, and then click OK.
The printer prints the odd-numbered pages first.
7. After the odd-numbered pages have been printed, reload the printed pages,
with the printed side facing up according to the document's orientation:
Portrait
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Landscape
8. Click Continue to print the even-numbered pages.
7.3.2 Selecting a print quality (HP Deskjet 6520 series)
Follow these steps to select a print quality:
1. Open the Printer Properties dialog box.
2. Click the Printing Shortcuts tab or the Paper/Quality tab.
3. Select one of the following from the Print quality drop-down list:
Note: The print quality options that are available on the Printing Shortcuts tab
vary depending on the type of document you are printing.
Use printer default : prints in the Normal mode.
FastDraft : prints at the fastest printing speed.
Fast normal : prints more quickly than the Normal mode and at a higher
print quality than FastDraft.
Normal : provides the best balance between print quality and speed. This
is the appropriate setting for most documents.
Best : provides high-quality printing.
Maximum dpi : provides the highest quality printing but requires longer to
print than Best and requires a large amount of disk space.
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7.3.3 Printing a different first page (HP Deskjet 6520 series)
If the 250-Sheet Plain Paper Tray Accessory is attached to the
printer, follow the steps to print a different first page with the 250-
Sheet Plain Paper Tray Accessory.
Load paper
1. Load the paper for the body of the document in the In tray.
For instructions about loading a specific paper type, go to the printing other
documents page, and then select the appropriate document type.
2. Load the paper for the first page on top of the paper stack in the In tray.
Printing
Follow these steps to print a document with a different first page:
1. Open the Printer Properties dialog box.
2. Click the Paper/Quality tab.
3. Select the Use different paper for check box.
4. Click First page.
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5. Select the paper type and paper size for the first page.
6. Click Upper tray in the Source is box.
7. Click Other pages.
8. Click Upper tray in the Source is box.
9. Select the paper type for the other pages in the Type is drop-down list.
10. Select any other print settings that you want, and then click OK.
Note: Do not print the document in reverse order.
7.3.4 Selecting a paper source (HP Deskjet 6520 series)
The printer offers three sources for paper:
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In tray 250-Sheet Plain Paper
Tray Accessory
Auto Two-Sided Print Accessory
with Small Paper Tray
Follow these steps to select a paper source:
1. Open the Printer Properties dialog box.
2. Click the Printing Shortcuts tab or the Paper/Quality tab.
3. Find the appropriate drop-down list:
Tab Drop-down list
Printing Shortcuts Paper source
Paper/Quality Source is
Select any other print settings that you want, and then click OK.
4. Select one of the following options in the drop-down list:
Upper tray : prints from the In tray.
Lower tray : prints from the 250-Sheet Plain Paper Tray Accessory.
Upper, then lower : prints from the In tray. If the In tray is empty, then the
printer prints from the 250-Sheet Plain Paper Tray Accessory.
Lower, then upper : prints from the 250-Sheet Plain Paper Tray Accessory.
If the accessory is empty, then the printer prints from the In tray.
Rear tray : prints from the Auto Two-Sided Print Accessory with Small
Paper Tray. This option appears only if the accessory is attached to the
printer.
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8 Maintenance
Auto-off
Installing print cartridges
Aligning print cartridges
Calibrating color
Automatically cleaning print cartridges
Manually cleaning the print cartridges
Printing a test page
View estimated ink levels
Removing ink from skin and clothing
Maintaining print cartridges
Maintaining the printer body
Printer toolbox
8.1 Auto-off
Use the Auto-off feature to place the printer in a low-power, energy-efficient mode
after it has been idle for 30 minutes. To turn on the printer, press the Power button.
Follow these steps to activate the Auto-off feature:
1. Open the printer Toolbox.
2. Click the Configuration tab.
3. Select the Activate the Hardware Auto-off feature check box.
4. Close the Printer Toolbox.
8.2 Installing print cartridges
Print cartridges
Print cartridge combinations
For printing most documents, use the tri-color print cartridge and the black print
cartridge. When printing photos, you can use either the photo print cartridge or the
gray photo print cartridge along with the tri-color print cartridge cradle.
Always install the tri-color print cartridge in the
left
print cartridge cradle
compartment.
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Install the black, photo, or gray photo print cartridge in the
right
print cartridge cradle
compartment.
Selection numbers
Before buying replacement print cartridges, verify the correct selection numbers in
the reference guide that came with the printer.
You can also find the selection number on the print cartridge that you are replacing.
Ink back-up mode
The printer can operate with only one print cartridge installed. For more information,
see the ink back-up mode page.
Installation instructions
Follow these steps so install a print cartridge:
1. Verify that the printer is turned on.
2. Load a stack of letter-size or A4-size plain, white paper in the In tray.
3. Open the printer cover.
4. Wait until the print cartridge cradle is idle and silent, and then lift the print
cartridge latch to the open position.
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5. Slide the print cartridge out of the print cartridge cradle.
6. Remove the replacement print cartridge from its packaging and carefully
remove the pink, plastic tape.
1. Remove the pink tape only
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Caution: Do not touch the print cartridge ink nozzles or copper contacts.
Touching these parts will result in clogs, ink failure, and bad electrical
connections. Do not remove the copper strips. They are required
electrical contacts.
1. Do not touch the copper strips
7. Hold the print cartridge so that the copper strips are on the bottom and facing
toward the printer, and then slide the print cartridge into the cradle as shown.
Note: After you insert the print cartridge, verify that the copper contacts of the
print cartridge touch the back of the print cartridge cradle.
8. Push down on the print cartridge latch until it snaps closed.
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9. Close the printer cover.
The printer automatically prints a calibration page.
For information about storing print cartridges, see the print cartridge storage page.
For information about recycling empty print cartridges, see the print cartridge
recovery page.
Warning: Keep both new and used print cartridges out of the reach of
children.
8.3 Aligning print cartridges
The printer automatically aligns the print cartridges after a new print cartridge is
installed. You can also align the print cartridges at other times to ensure optimal
print quality.
To align print cartridges:
1. Load letter-size or A4-size plain white paper in the In tray.
2. Open the printer Toolbox.
3. Click Align the Device.
4. Click Align , and then follow the onscreen instructions.
8.4 Calibrating color
Perform a color calibration only if the colors in photographs that are printed with the
photo print cartridge and the tri-color print cartridge consistently look incorrect.
Before performing a color calibration, align the print cartridges , and then reprint
your photograph. If the color is still incorrect, then perform a color calibration.
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To calibrate color:
1. Load letter-size or A4-size plain white paper in the In tray.
2. Verify that a photo print cartridge and a tri-color print cartridge are installed in
the printer.
3. Open the printer Toolbox.
4. Click Calibrate Color.
5. Click Calibrate , and then follow the onscreen instructions.
8.5 Automatically cleaning print cartridges
If your printed pages are missing lines or dots, or if they contain ink streaks, the print
cartridges might be low on ink or might need to be cleaned.
If the print cartridges are not low on ink, follow these steps to clean the print
cartridges automatically:
1. Open the printer Toolbox.
2. Click Clean Cartridges.
3. Click Clean , and then follow the onscreen instructions.
If your documents are still missing lines or dots after cleaning, replace the print
cartridges.
Caution: Clean print cartridges only when necessary. Unnecessary cleaning
wastes ink and shortens the life of the cartridge.
8.6 Manually cleaning the print cartridges
If the printer is used in a dusty environment, a small amount of debris can
accumulate on the print cartridge contacts.
Gathering cleaning supplies
You will need the following items to clean the print cartridges.
Distilled water (tap water can contain contaminants that can damage the print
cartridge)
Cotton swabs or other soft, lint-free material that will not stick to the print
cartridge
Be careful not to get ink on your hands or clothing as you clean.
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Preparing to clean
1. Press the Power button to turn on the printer, and then raise the printer cover.
2. Remove the print cartridges and place them on a piece of paper with the nozzle
plate facing up.
1. Nozzle plate
Caution: Do not leave the print cartridges outside the printer for more
than 30 minutes.
Cleaning instructions
1. Lightly moisten a cotton swab with distilled water and squeeze any excess
water from the swab.
2. Wipe the print cartridge copper contacts with the cotton swab.
Caution: Do not touch the print cartridge ink nozzles. Touching the ink
nozzles will result in clogs, ink failure, and bad electrical connections.
1. Clean only the copper contacts
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Repeat this process until no ink residue or dust appears on the swab that you
use to clean the contacts.
3. Insert the print cartridges in the printer, and then close the printer cover.
8.7 Printing a test page
Follow these steps to print a test page:
1. Open the printer Toolbox.
2. Click the Print a test page button, and then follow the onscreen instructions.
8.8 View estimated ink levels
Follow these steps to view the estimated ink levels of the print cartridges installed
in the printer:
1. Open the printer Toolbox.
2. Click the Estimated Ink Level tab.
8.9 Removing ink from skin and clothing
Follow these instructions to remove ink from skin and clothing:
Surface Remedy
Skin Wash the area with an abrasive soap.
White fabric Wash the fabric in cold water and use chlorine bleach.
Color fabric Wash the fabric in cold water and use sudsy ammonia.
Caution: Always use cold water to remove ink from fabric. Warm or hot water
can set the ink into the fabric.
8.10 Maintaining print cartridges
The following tips will help maintain HP print cartridges and ensure consistent print
quality:
Keep all print cartridges in their sealed packages until they are needed. Print
cartridges should be stored at room temperature (15 to 35 degrees C or 59 to
95 degrees F).
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Do not remove the plastic tape covering the ink nozzles until you are ready to
install the print cartridge in the printer. If the plastic tape has been removed
from the print cartridge, do not attempt to reattach it. Reattaching the tape
damages the print cartridge.
Storing print cartridges
When print cartridges are removed from the printer, store them in a print cartridge
protector or an airtight plastic container.
A print cartridge protector comes with the photo print cartridge and the gray photo
print cartridge. If you store the print cartridge in an airtight plastic container, make
sure that the ink nozzles face down but are not in contact with the container.
Inserting the print cartridge into the print cartridge protector
Slide the print cartridge at a slight angle into the protector, and snap it securely in
place.
Removing the print cartridge from the print cartridge protector
Press down and back on the top of the protector to release the cartridge. Slide the
cartridge out of the protector.
Caution: Do not drop the print cartridge. Dropping the print cartridge can
damage it.
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8.11 Maintaining the printer body
Because the printer ejects ink onto the paper in a fine mist, ink smudges will
eventually appear on the printer case and adjacent surfaces. To remove smudges,
stains, and/or dried ink from the exterior of the printer, use a soft cloth moistened
with water.
When cleaning your printer, keep these tips in mind:
Do not clean the interior of the printer. Keep all fluids away from the interior.
Do not use household cleaners or detergent. In the event that a household
cleaner or detergent is used on the printer, wipe the printer's exterior surfaces
with a soft cloth moistened with water.
Do not lubricate the support rod that the print cartridge cradle uses to slide back
and forth. Noise is normal when the cradle moves back and forth.
8.12 Printer toolbox
The printer Toolbox contains a number of useful tools to enhance the printer
performance.
Use the printer tools to perform the following tasks:
Set the Auto-off function
Clean the print cartridges
Align the print cartridges
Calibrate color
Print a test page
View estimated ink levels
To use the tools, open the Printer Properties dialog box, click the Services tab, and
then click the Service this device button.
8.13 Buttons and lights
Select your printer model:
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HP Deskjet 6540-50 series HP Deskjet 6520 series
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9 Troubleshooting
Printer is not printing
Paper jam
Paper problems
Print quality is poor
Document is misprinted
Photos are not printing correctly
Banners are not printing correctly
Borderless printing problems
Error messages
Printer lights are on or flashing
Document prints slowly
If you continue to have problems
9.1 Printer is not printing
Verify the following
The printer is connected to the power source.
The cable connections are secure.
The printer is turned on.
The print cartridges are correctly installed.
The paper or other media is correctly loaded in the In tray.
The printer cover is closed.
The rear access door or optional duplexer is attached.
Check the printer lights
The printer lights indicate the printer status and alert you to potential problems.
For more information, see printer lights are on or flashing.
Check the printer cable connection
If the printer cable is attached to a USB hub, a printing conflict might exist. There
are two methods for solving the conflict:
Attach the printer USB cable directly to your computer.
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When printing, do not use other USB devices that are attached to the hub.
Printing to the wrong USB port (HP Deskjet 6540-50 series)
If the computer is configured to use both the printer's back USB port and its front
USB port , then you might be printing to the wrong port.
The computer has two versions of the printer driver: one for the front USB port and
one for the back USB port. If you are connected to the back USB port but select the
printer driver that is associated with the front USB port, the printer will not print.
Click File , and then click Print to open the Print dialog box. The Print dialog box
displays two versions of the printer driver. Select the version that is associated with
the port to which you are printing.
If the printer still does not print
Select the topic below that best describes the problem:
Paper jam
Out of paper message
Printer ejects paper
9.2 Paper jam
Do not clear a paper jam from the front of the printer.
Follow these steps to remove a paper jam:
1. Press the Resume button.
If the paper jam does not clear, then go to the next step.
2. Push the two latch handles on the rear access door toward each other, and
then remove the door.
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3. Remove any paper that is inside the printer by pulling it out from the back of
the printer.
If you are printing labels, verify that a label did not become detached from the
label sheet while passing through the printer.
4. Replace the rear access door.
5. Press the Resume button.
Accessories?
If the Two-Sided Printing Accessory is attached to the printer,
follow these steps to clear a paper jam from the Two-Sided
Printing Accessory.
If the Auto Two-Sided Print Accessory with Small Paper Tray is
attached to the printer, follow these steps to clear a paper jam
Auto Two-Sided Print Accessory with Small Paper Tray.
9.3 Paper problems
Printer prints on multiple sheets at once
Paper weight
The printer might print on multiple sheets of paper at once if the paper is under the
recommended paper weight. Use paper that meets the recommended paper weight.
For paper weight specifications, see the reference guide that came with the printer.
Paper is loaded improperly
The printer might print on multiple sheets of paper at once if the paper is loaded too
far toward the back of the printer. Reload paper into the paper tray, pushing the
paper until you feel resistance.
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The printer might print multiple sheets if different paper types are loaded in the
printer. For example, photo paper might be mixed with plain paper. Empty the paper
tray and load only the paper type that is appropriate for the document that you are
printing.
Printer will not feed paper
Try one or more of the following solutions:
Reduce the number of sheets in the paper tray.
Remove the paper from the tray, then reload the paper.
Use a different type of paper.
Printer ejects the paper
If the printer ejects the paper, try one of the following solutions:
Move the printer away from direct sunlight. The printer may have been placed
in direct sunlight, which can affect the Automatic Paper-Type Sensor.
Select a paper type other than Automatic.
If you are performing a color calibration , install both the tri-color and photo print
cartridges.
If you are printing a borderless document and the Resume light and Print
Cartridge Status light are flashing, follow the borderless printing guidelines.
Other paper problems
For information about clearing a paper jam, see the paper jam page.
If an out-of-paper message appears, see the error messages page.
9.4 Print quality is poor
For help with photo print quality, see the photo troubleshooting page.
Streaks and missing lines
If your printed pages are missing lines or dots, or if streaks appear, the print
cartridges might be low on ink or might need to be cleaned.
Print is faded
Verify that neither of the print cartridges is low on ink.
If a print cartridge is low on ink, consider replacing the print cartridge when the
print quality lessens.
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If the print cartridge is not low on ink, clean the print cartridge.
Verify that a black print cartridge is installed.
If the black text and images on your printouts are faded, you might be printing
with only the tri-color print cartridge. Insert a black print cartridge, in addition to
the tri-color print cartridge, for optimal black print quality.
Verify that the protective piece of plastic tape has been removed from the print
cartridges.
1. Plastic tape
Consider selecting a higher print quality.
Blank pages print
The protective piece of plastic tape might still be attached to the print cartridges.
Verify that the plastic tape has been removed from the print cartridges.
The print cartridges might be out of ink. Replace one or both empty print
cartridges.
The printer might be in direct sunlight. Direct sunlight can adversely affect the
Automatic Paper-Type Sensor. Move the printer out of direct sunlight.
You might be trying to print a borderless document with only the black print
cartridge installed. When printing a borderless document, always have the tri-
color print cartridge and another print cartridge installed.
Too much or too little ink appears on the page
Adjust the ink volume and dry time
1. Open the Printer Properties dialog box.
2. Click the Basics tab.
3. Click the Advanced features button.
The Advanced features dialog box appears.
4. Move the Ink volume slider toward Light or Heavy.
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Note: If you increase the ink volume, move the Dry time slider toward More
to avoid smearing the ink.
5. Click OK , and then click OK again.
Select a specific paper type
1. Open the Printer Properties dialog box.
2. Click the Paper/Quality tab.
3. In the Type is field, select an appropriate paper type. Do not select Automatic.
9.5 Document is misprinted
Text and images are misaligned
If the text and images on your printouts are misaligned, then align the print
cartridges.
Document is printed off-center or at an angle
1. Verify that the paper is correctly placed in the In tray or optional lower tray.
2. Verify that the paper guides fit
firmly
against the paper.
3. Reprint the document.
Parts of the document are missing or printed in the wrong place
Open the Printer Properties and confirm the following options:
Tab Setting
Basics Orientation : verify the appropriate orientation
Paper/Quality Size is : verify the appropriate paper size
Effects Scale to fit : select to scale text and graphics to the paper
Finishing Poster printing : verify that Off is selected
Envelope is printed at an angle
1. Slide the flap inside the envelope before loading it in the printer.
2. Confirm that the paper guides fit
firmly
against the envelope.
3. Reprint the envelope.
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Document does not reflect the new print settings
The printer default settings might differ from the software program print settings.
Select the appropriate print settings within the software program.
9.6 Photos are not printing correctly
Check the paper tray
1. Place the photo paper in the In tray with the side to be printed on facing down.
2. Slide the paper forward until it stops.
3. Slide the paper guide firmly against the edge of the paper.
Check the printer properties
Open the Printer Properties dialog box and verify the following options:
Tab Setting
Paper/Quality
Size is : The appropriate size
Type is : The appropriate photo paper type
Print quality : Best
Colors are tinted or incorrect
If colors in photographs appear tinted or incorrect, follow these steps:
1. Align the print cartridges using plain, white paper.
2. Reprint the photograph on photo paper.
3. If colors continue to appear tinted or incorrect, calibrate the color.
A photo print cartridge and tri-color print cartridge must be installed for color
calibration.
4. Reprint the photograph.
5. If colors continue to appear tinted or incorrect, then open the Printer
Properties dialog box, click the Color tab, and then click the Advanced color
settings button.
6. On the Advanced color settings dialog box, adjust the colors as appropriate.
The following are guidelines to follow:
If the colors are too yellow, move the Color tone slider towards Cooler.
If the colors are too blue, move the Color tone slider towards Warmer.
7. Reprint the photograph.
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8. If colors continue to appear tinted or incorrect, align the print cartridges.
Part of the photo is faded
Fading occurs on the edges of a photo
Verify that the photo paper is not curled. If the photo paper is curled, place the paper
in a plastic bag and gently bend it the opposite direction of the curl until the paper
lies flat. If the problem persists, then use photo paper that is not curled.
For instructions about preventing photo paper from curling, see the photo paper
storage page.
Fading occurs near the edges of a photo
If fading occurs approximately 25 to 64 mm (1 to 2.5 inches) from the edge of a
photo, try the following:
Install a photo print cartridge and a tri-color print cartridge in the printer.
Rotate the image 180 degrees.
Open the Printer Properties dialog box, click the Paper/Quality tab, and then
set the Print quality to Maximum dpi.
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Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
9.7 Banners are not printing correctly
Check the paper tray
Unfold and refold the paper when several sheets feed into the printer at one
time.
Confirm that the unattached edge of the banner paper stack is on top and
pointing into the printer.
Verify that the correct paper for banner printing is in use.
Check the printer properties
Open the Printer Properties dialog box and verify the following settings:
Tab Setting
Paper/Quality
Size is : The appropriate banner size
Type is : HP Banner Paper
Check the software
Verify that the software program that you are using prints banners. Not all
software programs print banners.
If gaps appear at the ends of the sheets, verify that the printer software is
operating correctly.
9.8 Borderless printing problems
When printing borderless photos or documents, follow these guidelines:
Verify that the paper size that is specified in the Paper size drop-down list on
the Printing Shortcuts tab matches the size of the paper loaded in the In tray.
Select the appropriate paper type in the Paper type drop-down list on the
Printing Shortcuts tab.
If printing in grayscale, select High quality under Print in grayscale on the
Color tab.
Do not print borderless documents in ink-backup mode. Always have two print
cartridges installed in the printer.
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Part of the photo is faded
Fading occurs on the edges of a photo
Verify that the photo paper is not curled. If the photo paper is curled, place the paper
in a plastic bag and gently bend it the opposite direction of the curl until the paper
lies flat. If the problem persists, then use photo paper that is not curled.
For instructions about preventing photo paper from curling, see the photo paper
storage page.
Fading occurs near the edges of a photo
If fading occurs approximately 25 to 64 mm (1 to 2.5 inches) from the edge of a
photo, try the following:
Install a photo print cartridge and a tri-color print cartridge in the printer.
Rotate the image 180 degrees.
Open the Printer Properties dialog box, click the Paper/Quality tab, and then
set the Print quality to Maximum dpi.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
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Streaks appear in a light portion of a photo
If streaks appear in a light portion approximately 64 mm (2.5 inches) from one of
the long edges of a photograph, try the following:
Install a photo print cartridge in the printer.
Rotate the image 180 degrees.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
Image is printed at an angle
Follow these steps if the image is printed at an angle:
1. Remove all paper from the In tray.
2. Load the photo paper correctly in the In tray.
3. Verify that the paper guides fit firmly against the media.
4. Follow loading instructions for the media type.
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Printout has an unwanted border
For most photo paper types
If the printout has an unwanted border, then try the following solutions:.
Align the print cartridges
Open the Printer Properties dialog box, click the Paper/Quality tab, and verify
that the selected paper size matches both the paper size that the photo is
formatted for and the size of the paper that loaded in the printer.
Open the Printer Properties dialog box, click the Paper/Quality tab, and then
select the Borderless auto fit check box.
If printing a two-sided document, print the document manually rather than
automatically.
For photo paper with a tear-off tab
If the border appears below the tear-off tab, then remove the tab.
If the border appears above the tear-of tab, then align the print cartridges.
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Ink smears
Use an HP photo paper.
Verify that the photo paper is not curled. If the photo paper is curled, place the paper
in a plastic bag and gently bend it the opposite direction of the curl until the paper
lies flat. If the problem persists, then use photo paper that is not curled.
If the paper is not curled, then follow these steps:
1. Open the Printer Properties dialog box.
2. Click the Basic tab, and then click the Advanced features button.
The Advanced features dialog box appears.
3. Move the Dry time slider toward More.
4. Move the Ink volume slider toward Light.
Note: The colors in the image might become lighter.
5. Click OK.
If the problem persists, try the following steps:
1. Remove the borderless printing media, and then load plain paper in the In tray.
2. Press and hold down the Power button, and then press the Resume button.
The printer prints a self-test page.
3. Repeat step 2 until the back side of the self-test page contains no ink smears.
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9.9 Error messages
Out of paper message
If the In tray or optional lower tray contains paper
1. Verify the following:
There is sufficient paper in the paper tray (at least ten sheets).
The paper tray is not overly full.
The paper stack is touching the back of the paper tray.
2. Slide the paper guides so that they fit
firmly
against the edges of the paper.
3. Press the Resume button to continue printing.
If the In tray or optional lower tray is empty
1. Load paper in the tray.
2. Press the Resume button to continue printing.
The error message 'there was an error writing to USB port' appears
If you are using a USB printer cable, the printer might not be receiving correct data
from another USB device or USB hub. Connect the printer directly to the USB port
on the computer.
The error message 'there was an error writing to LPT1' appears
The printer is connected to the computer with a USB cable but the cable may not
have been attached before installing the software.
Uninstall, and then reinstall, the software.
The error message 'two-way communication cannot be established' or
'printer not responding' appears
The printer might not be able to communicate with the computer if the USB cable is
too long.
If you receive this error message, ensure the USB cable is not greater than five
meters (approximately 16 feet, five inches) in length. Connect the printer directly to
the USB port on the computer and not to a USB hub.
Printing to the wrong USB port (HP Deskjet 6540-50 series)
If the computer is configured to use both the printer's back USB port and its front
USB port , then you might be printing to the wrong port.
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The computer has two version of the printer driver, one for the front USB port and
one for the back USB port. If you are connected to the printer's back USB port but
select the printer driver that is associated with the front USB port, the printer will not
print.
Click File , and then click Print to open the Print dialog box. The Print dialog box
displays two versions of the printer driver. Select the version that is associated with
the port to which you are printing.
9.10 Printer lights are on or flashing
Overview
For an overview of the printer's lights, click your printer model:
HP Deskjet 6540-50 series HP Deskjet 6520 series
What the lights indicate
The printer lights indicate the printer status.
Power light is flashing
The printer is preparing to print.
The light stops flashing when the printer has received all data.
Resume light is flashing
The printer might be out of paper
1. Place paper in the In tray.
2. Press the Resume button on the front of the printer.
There might be a paper jam
Follow these instructions to clear a paper jam.
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Print cartridge status light is on or flashing
The HP Deskjet 6540-50 series printer has two print cartridge status lights. The left
light corresponds to the left print cartridge, and the right light corresponds to the
right print cartridge.
The HP Deskjet 6520 series printer has a single print cartridge status light for both
print cartridges.
HP Deskjet 6520 series only
Look for an error message on the computer monitor. If the error message does not
appear, then follow the steps below.
If the light is on and not flashing
Check to see if a print cartridge is low on ink. Replace the print cartridge when print
quality degrades.
If a print cartridge is low on ink, consider replacing the print cartridge.
If neither print cartridge is low on ink, press the Resume button. If the Print Cartridge
Status light remains on, turn off the printer, and then turn on the printer.
If the light is on and flashing
Verify that the correct print cartridges are installed.
If you were printing a borderless document when the light started flashing, follow
the borderless printing guidelines.
Otherwise, follow these steps:
1. Open the printer cover of the printer, remove the print cartridge on the right,
and then close the cover.
2. Do one of the following:
If the light is flashing
: Open the printer cover, replace the print cartridge
that you removed, and then remove the other print cartridge. Go to step 3.
If the light is off
: There is a problem with the print cartridge that you
removed. Go to step 3.
3. Manually clean the print cartridge.
After cleaning the print cartridge, reinsert it into the printer.
If the print cartridge status light continues to flash, replace the print cartridge.
Print quality icon lights are on or flashing (HP Deskjet 6540-50 series)
See the Print Quality Selector page.
All lights are flashing
Restart the printer.
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1. Press the Power button to turn off the printer, then press the Power button to
restart the printer.
Proceed to step 2 if the lights continue to flash.
2. Press the Power button to turn off the printer.
3. Disconnect the printer power cord from the electrical outlet.
4. Reconnect the printer power cord to the electrical outlet.
5. Press the Power button to turn on the printer.
Power-cord light
The light on the power cord illuminates when electricity is flowing through the cord.
If the light is off, then the cord is not receiving power.
9.11 Document prints slowly
Multiple software applications are open
The computer does not have sufficient resources for the printer to print at its
optimum speed.
To increase printer speed, close all unnecessary software applications when
printing.
Complex documents, graphics, or photographs are printing
Documents containing graphics or photographs print slower than text documents.
If your computer does not have enough memory or disk space to print the document
under normal conditions, you can use Low Memory Mode. Using this option may
reduce the quality of the printout. Low Memory Mode also disables 4800 x 1200
optimized dpi printing.
To activate Low Memory Mode:
1. Open the Printer Properties dialog box.
2. Click the Basics tab, and then click the Advanced Features button.
3. Select Low Memory Mode , and then click OK.
4. Print the document.
Best or maximum dpi print mode is selected
The printer prints more slowly when Best or Maximum dpi is selected as the print
quality. To increase the printer speed, select a different print-quality mode.
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Printer driver is outdated
An outdated printer driver might be installed.
For information about updating the printer driver, visit the HP Web site www.hp.com/
support.
Computer does not meet system requirements
If your computer does not have enough RAM or does not have a large amount of
free space on the hard drive, the printer processing time will be longer.
1. Verify that the computer hard disk space, RAM, and processor speed meet the
system requirements.
For the system requirements, see the reference guide that came with the
printer.
2. Make space available on the hard drive by deleting unneeded files.
Printer is in ink-backup mode
The printer might print more slowly if it is in ink-backup mode.
To increase the print speed, use two print cartridges in the printer.
9.12 If you continue to have problems
If you continue to have problems after investigating the troubleshooting topics, turn
off and then restart your computer.
If you still have problems after restarting your computer, go to HP customer support
at www.hp.com/support.
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10 Optional accessories
The following optional accessories are available to be used with your HP printer.
Optional Two-Sided Printing
Accessory
250-Sheet Plain Paper Tray Auto Two-Sided Print
Accessory with Small Paper
Tray
HP Jetdirect print servers
HP Jetdirect 175x
HP Jetdirect 310x
HP Jetdirect 380x
If an accessory is not included with your printer, it can be purchased separately from
an authorized HP dealer.
For accessory part numbers, see the accessory supply list.
Note: The availability of accessories varies by country/region.
10.1 Automatic Two-Sided Printing Accessory
(duplexer)
The duplexer is a special hardware device that enables the printer to automatically
print on both sides of a page.
Using a duplexer with your printer has several advantages. It allows you to do the
following tasks:
Print on both sides of a page without manually reloading the page.
Use less paper by printing on both sides of paper sheets.
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Create professional-looking brochures, reports, newsletters, and other special
items.
If the duplexer is not packaged with your printer, it can be purchased separately
from an authorized HP dealer.
Note: The duplexer is not available in all countries/regions.
The duplexer only supports certain paper types. For a list of supported paper types,
see the documentation that came with the duplexer.
10.1.1 Installing the duplexer
Follow these steps to attach the duplexer to your printer:
1. Push the two latch handles on the printer's rear access door toward each other,
and then remove the door.
Note: Do not discard the rear access door. In order to print, either the duplexer
or the rear access door must be attached to the printer.
2. Insert the duplexer in the back of the printer until both sides snap into place.
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Note: Do not press the buttons on either side of the duplexer when installing
it in the printer. Use the buttons only when removing the duplexer from
the printer.
10.1.2 Enabling the duplexer
Follow these step to enable the duplexer:
1. Open the printer Toolbox.
2. Click the Configuration tab.
3. Click Automatic Two-Sided Printing Module , and then click Apply.
4. Click OK in the confirmation box that appears.
5. Click the X in the upper-right corner to close the screen.
Note: After the duplexer is enabled, it is not necessary to re-enable it every time
you print.
10.1.3 Printing a booklet automatically
To print a booklet automatically, one of the following accessories must be attached
to the printer:
Automatic Two-Sided Printing Accessory
Auto Two-Sided Print Accessory with Small Paper Tray
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The two-sided printing accessories only support certain paper types. For a list of
supported paper types, see the specifications for either the Automatic Two-Sided
Printing Accessory or the Auto Two-Sided Print Accessory with Small Paper Tray.
If a two-sided printing accessory is not attached to the printer or you are printing on
an unsupported paper type, use manual two-sided printing.
Guidelines
Do not exceed the In-tray capacity: up to 150 sheets.
Printing
Load paper in the printer paper tray, and then follow these steps to print a booklet
automatically:
1. Open the Printer Properties dialog box.
2. Click the Printing Shortcuts tab, and then select Two-sided, duplex, printing
from the drop-down list.
3. From the Print on both sides drop-down list, select one of the following binding
options:
Left edge booklet
Right edge booklet
4. Select any other print settings that you want, and then click OK.
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After the first side of the page is printed, the printer pauses while the ink dries.
When the ink is dry, the paper is pulled back into the duplexer and the reverse
side of the page is printed.
Note: Do not remove the paper from the printer until both sides of the page
have been printed.
10.1.4 Automatic two-sided printing problems
Paper jam occurs inside the Automatic Two-Sided Printing Accessory
Paper jam
Follow these steps to remove a paper jam from the duplexer.
1. Turn off the printer.
2. Press the buttons on the left and right sides of the duplexer, and then remove
it from the printer.
3. Remove any paper inside the printer.
4. Open the duplexer.
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5. Remove any paper from inside the duplexer.
6. Close the duplexer, and then re-attach the duplexer to the printer.
Option for two-sided printing cannot be selected
The printer driver cannot sense the duplexer until a print job is sent to the printer.
Print a single sided document, and then print the two-sided document. The option
for using the duplexer will appear in the printer software.
If the option for the duplexer still does not appear, then verify that the following
conditions exist:
The duplexer is attached to the printer.
The duplexer is enabled in the printer software.
The media type and size selected on the Paper/Quality tab are supported by
the duplexer.
For a list of supported media types and sizes, see the specifications for your
duplexer:
Automatic Two-Sided Printing Accessory
Auto Two-Sided Print Accessory with Small Paper Tray
Only one side of the page prints when the two-sided printing option is
enabled
Verify that the following conditions exist:
The correct print options are set in both the printer software and the software
program that you are using.
The photo paper is not curled, if you are printing on two-sided photo paper.
Photo paper should be flat before printing. See storing and handling photo
paper for more information.
The media type and size that is selected on the Paper/Quality tab are supported
by the duplexer.
See the documentation that came with the duplexer for a list of supported media
types and sizes.
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If the media type or size is not supported by the duplexer, you can print the
document by using the manual two-sided printing instructions.
Note: Do not try to print a two-sided document on single-sided paper, such
as single-sided photo paper.
Binding margin is in the wrong place
1. Open the Printer Properties dialog box.
2. Click the Finishing tab.
3. Verify that the following conditions exist:
Flip pages up is
not
selected for binding along the side (book binding).
Flip pages up is selected for binding along the top (tablet binding).
For more information, see two-sided printing.
Paper size changes when the two-sided printing option is selected
The paper size is not supported by the duplexer.
Colors look faded
If the colors look faded, trying printing the two-sided document by using the manual
two-sided printing instructions.
10.1.5 Automatic Two-Sided Printing Accessory specifications
Dimensions when attached to printer
124.6 mm (4.9 in) tall x 320.5 mm (12.62 in) wide x 77.7 mm (3.06 in) deep
Skew (second side of printed page)
Plain paper: +/- .009 mm/mm (.009 in/in)
Cards: +/- .006 mm/mm (.006 in/in)
Envelopes: +/- .012 mm/mm (.012 in/in)
Media weight
Letter/A4: 60 to 90 g/m² (16 to 24 lb)
Cards: Up to 200 g/m² (110 lb index max)
Specialty paper: Up to 160 g/m² (44 lb bond)
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Media sizes
Size range: 81 x 117 mm to 216 x 297 mm (3.2 x 4.6 in to 8.5 x 11 in)
Paper:
U.S. Letter: 216 x 279 (8.5 x 11 in)
Executive: 184 x 267 mm (7.25 x 10.5 in)
A4: 210 x 297 mm
A5: 148 x 210 mm
B5: 182 x 257 mm
Cards:
127 x 203 mm (5 x 8 in)
102 x 152 mm (4 x 6 in)
A6: 105 x 148.5 mm
Hagaki: 100 x 148 mm
L size: 89 x 127 mm
10.1.6 Manual two-sided printing
For manual two-sided printing instructions, select your printer model:
HP Deskjet 6540-50 series HP Deskjet 6520 series
10.1.7 Manual booklet printing
For manual two-sided printing instructions, select your printer model:
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HP Deskjet 6540-50 series HP Deskjet 6520 series
10.2 250-Sheet Plain Paper Tray Accessory
The 250-Sheet Plain Paper Tray Accessory expands the paper capacity of your
printer to 400 sheets. It is useful for high-volume printing and for occasions when
you want to use the In tray for special media such as letterhead paper, but still have
plain paper readily available.
If the 250-Sheet Plain Paper Tray Accessory is not included with your printer, it can
be purchased separately from an authorized HP dealer.
Note: The 250-sheet Plain Paper Tray Accessory is not available in all countries/
regions.
10.2.1 Installing the 250-Sheet Plain Paper Tray Accessory
Follow these steps to install the 250-Sheet Plain Paper Tray Accessory:
1. Turn off the printer.
2. Select a location for the printer and place the 250-Sheet Plain Paper Tray
Accessory in this location.
3. Carefully lift the printer and orient it above the paper tray.
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4. Gently place the printer on top of the paper tray.
10.2.2 Loading the 250-Sheet Plain Paper Tray Accessory
Two parts
The 250-Sheet Plain Paper Tray Accessory has two parts.
1. Base
2. Lower tray
The lower tray has three size adjusters.
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1. Paper-width guide
2. Paper-width fence
3. Paper-length guide
Note: When changing the paper size in the paper tray, you must set all three paper
guides.
Setting the paper size
When changing the paper size in the paper tray, all three paper guides must be set
to the correct setting.
Follow these steps to set the paper size:
1. Remove the lower tray from the base.
2. Slide the paper-width guide until the arrow is even with the correct setting.
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1. Align the arrows
Note: To print on legal-sized paper, set the paper-width guide to LTR .
3. Set the paper-width fence by carefully inserting it into the appropriate slots.
1. Tilt the fence forward.
2. Insert the fence into the appropriate slots
3. Tilt the fence back until it locks into place
Note: To print on legal-sized paper, set the paper-width fence to LTR .
4. Set the paper-length guide by pulling it until the arrow lines up with the paper
size.
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1. Align the arrows
Note: To print on legal-sized paper, pull the paper-length guide all the way out.
Loading paper
Follow these steps to load paper:
1. Remove the lower tray from the base.
2. Verify that all three paper guides are set to the correct setting.
3. Insert the paper into the lower tray.
4. Insert the lower tray in the base until it locks into place.
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10.2.3 Printing a different first page with the 250-Sheet Plain Paper Tray
Accessory
Guidelines
The 250-Sheet Plain Paper Tray Accessory is not included with your printer, but can
be purchased separately from an authorized HP dealer. The accessory is not
available in all countries/regions.
Load paper
1. Load the paper for the body of the document in the 250-Sheet Plain Paper Tray
Accessory.
2. Load the paper for the first page in the In tray.
Printing
Follow these steps to print a document with a cover page:
1. Open the Printer Properties dialog box.
2. Click the Paper/Quality tab.
3. Select the Use different paper for check box.
4. Click First page.
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5. Select the paper type and paper size for the first page.
6. Click Upper in the Source is box.
7. Click Other pages.
8. Click Lower in the Source is box.
9. Click the paper type for the other pages in the Type is drop-down list.
Do not select Automatic.
10. Select any other print settings that you want, and then click OK.
Do not print the document in reverse order.
10.2.4 250-Sheet Plain Paper Tray Accessory specifications
Dimensions
448 mm (17.64 in) wide x 65 mm (2.56 in) high x 384 (15.12 in) mm deep
Weight
1.99 kg (4.40 lb)
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Media weight
Letter/A4 paper: 60 to 105 g/m2 (16 to 28 lbs)
Media sizes
US Letter: 216 x 279 mm (8.5 x 11 in)
Executive: 184 x 267 mm (7.25 x 10.5 in)
A4: 210 x 297 mm
A5: 148 x 210 mm
B5: 182 x 257 mm
10.3 Auto Two-Sided Print Accessory with Small
Paper Tray
The Auto Two-Sided Print Accessory with Small Paper Tray is a hardware device
that contains a rear tray for small media and a duplexer for two-sided printing on
both full-size and small media.
Postcards and other small media can be printed on two sides automatically
when they are fed from the rear tray.
Photo paper and envelopes can be printed on one side by using the small paper
tray.
Print two-sided documents automatically.
If the Auto Two-Sided Print Accessory with Small Paper Tray is not included with
your printer, it can be purchased separately from an authorized HP dealer.
Note: The Auto Two-Sided Print Accessory with Small Paper Tray is not available
in all countries/regions.
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10.3.1 Installing the Auto Two-Sided Print Accessory with Small Paper
Tray
Use these steps to install the Auto Two-Sided Print Accessory with Small Paper
Tray:
1. Push the two latch handles on the printer rear access door toward each other,
and then remove the door.
Do not discard the rear access door. In order to print, the accessory or the rear
access door must be attached to the printer.
2. Insert the accessory into the back of the printer until both sides snap into place.
Note: Do not press the buttons on either side of the accessory when installing
it into the printer. Use the buttons only when removing the accessory
from the printer.
10.3.2 Printing postcards
Guidelines
Use only cards that meet the specifications for the Auto Two-Sided Print
Accessory with Small Paper Tray. For more information, see the Auto Two-
Sided Print Accessory with Small Paper Tray specifications.
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When printing a large number of cards, remove the printed material from the
printer's Out tray about halfway through the print job.
Do not exceed the maximum capacity for the rear tray: 100 cards.
Preparing to print
1. Slide the paper-width guide to the left.
2. Pull the paper lever forward and insert the cards.
The address side of the cards should face outward.
3. Release the paper lever.
4. Slide the paper-width guide against the edge of the cards.
Printing
1. Open the Printer Properties dialog box.
2. On the Printing Shortcuts tab, click Postcard printing , and then specify the
following print settings:
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Paper Size : The appropriate paper size
Paper Type : Plain paper
Paper Source : Rear tray
Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
10.3.3 Small photos
Guidelines
For high-quality results, use a photo print cartridge in combination with the tri-
color print cartridge.
For maximum fade resistance, use HP Premium Plus Photo Paper and install
aphoto print cartridge in the printer.
To learn how to use the printer's photo printing features, see the photo
enhancing page.
Use HP Everyday Photo Paper, Semi-gloss to save money and ink when
printing photos.
Verify that the photo paper that you are using is flat. For information about
preventing photo paper from curling, see the photo paper storage instructions.
Do not exceed the maximum capacity of the rear tray: 20 sheets of photo paper.
Preparing to print
1. Slide the paper-width guide to the left.
2. Pull the paper lever forward and insert the photo paper.
The side of the photo paper to be printed on should face outward.
Note: If the photo paper has a tear-off tab, the tab must point up rather than
leading into the printer.
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3. Release the paper lever.
4. Slide the paper-width guide against the edge of the photo paper.
Printing
1. Open the Printer Properties dialog box.
2. On the Printing Shortcuts tab, click Photo printing-borderless or Photo printing-
with white borders as the type of document, and then select the following
options:
Print quality : Normal , Best , or Max dpi
Paper size : The appropriate photo paper size
Paper source : Rear tray
Paper type : The appropriate photo paper type
Orientation : Portrait or Landscape
3. Set the following options as appropriate:
HP digital photography options
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Advanced color settings
Color management
Grayscale quality
4. Click OK to print the photographs.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
10.3.4 Envelopes
Guidelines
Avoid using envelopes that have the following qualities:
Have clasps or windows
Have thick, irregular, or curled edges
Are shiny or embossed
Are wrinkled, torn, or otherwise damaged
Align the envelope edges before inserting them in the rear tray.
Do not exceed the maximum capacity of the rear tray capacity: 80 envelopes.
Preparing to print
1. Slide the paper-width guide to the left.
2. Pull the paper lever forward and insert the envelopes.
Insert the envelopes with the address side facing outward and the flap to the left.
3. Release the paper lever.
4. Slide the paper-width guide against the edge of the envelopes.
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Printing
1. Open the Printer Properties dialog box.
2. Click the Paper/Quality tab, and then specify the following print settings:
Size is : The appropriate envelope size
Type is : The appropriate paper type
Source is : Rear tray
3. Select any other print settings that you want, and then click OK.
Use the What's This? help to learn about the features that you see in the Printer
Properties dialog box.
10.3.5 Problems with the Auto Two-Sided Print Accessory with Small
Paper Tray
Do not clear a paper jam from the front of the printer.
Paper jam
Follow these steps to remove a paper jam from the Auto Two-Sided Print Accessory
with Small Paper Tray.
1. Turn off the printer.
2. Press the buttons on the left and right sides of the accessory, and then remove
it from the printer.
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3. Remove any paper that is inside the printer.
4. Lift the back lever on the accessory, and then unhook the Small Paper Tray
5. Tilt the Small Paper Tray forward and open the lower door of the accessory.
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1. Tilt the Small Paper Tray
2. Open the lower door
6. Remove any paper that is inside the accessory.
7. Close the accessory, and then secure the back lever to close the accessory.
8. Re-attach the accessory to the printer.
Option for two-sided printing cannot be selected
The printer driver cannot sense the duplexer until a print job is sent to the printer.
Print a single sided document, and then print the two-sided document. The option
for using the duplexer will appear in the printer software.
If the option for the duplexer still does not appear, then verify that the following
conditions exist:
The duplexer is attached to the printer.
The duplexer is enabled in the printer software.
The media type and size selected on the Paper/Quality tab are supported by
the duplexer.
For a list of supported media types and sizes, see the specifications for your
duplexer:
Automatic Two-Sided Printing Accessory
Auto Two-Sided Print Accessory with Small Paper Tray
Paper size changes when the two-sided printing option is selected
The paper size is not supported by the duplexer.
Binding margin is in the wrong place
1. Open the Printer Properties dialog box.
2. Click the Finishing tab.
3. Verify that the following conditions exist:
Flip pages up is
not
selected for binding along the side (book binding).
Flip pages up is selected for binding along the top (tablet binding).
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For more information, see two-sided printing.
Only one side of the page prints when the two-sided printing option is
enabled
Verify that the following conditions exist:
The correct print options are set in both the printer software and the software
program that you are using.
The photo paper is not curled, if you are printing on two-sided photo paper.
Photo paper should be flat before printing. See storing and handling photo
paper for more information.
The media type and size that is selected on the Paper/Quality tab are supported
by the duplexer.
See the documentation that came with the duplexer for a list of supported media
types and sizes.
If the media type or size is not supported by the duplexer, you can print the
document by using the manual two-sided printing instructions.
Note: Do not try to print a two-sided document on single-sided paper, such
as single-sided photo paper.
Colors look faded
If the colors look faded, trying printing the two-sided document by using the manual
two-sided printing instructions.
10.3.6 Auto Two-Sided Print Accessory with Small Paper Tray
specifications
Dimensions when attached to printer
219.3 mm (8.63 in) tall x 320.5 mm (12.62 in) wide x 142.1 mm (5.6 in) deep
Duplexing specifications
For duplexing specifications, including skew, media weight, and media sizes for
paper fed into the printer through the printer In tray, see the Automatic Two-Sided
Printing Accessory specifications.
Small paper tray specifications
Media thickness: 7-12 mils
Media sizes:
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Size range:
Width: 81.3 to 106 mm (3.2 to 4.17 in)
Length: 116.8 to 304.8 mm (4.6 to 12 in)
Cards:
10x15 cm, 10x15 cm with tab
4x6 in, 4x6 in with tab
A6, 105x148 mm
Index card, 4x6 in.
L, 89x127 mm
Photo paper:
10x15 cm, 10x15 cm with tab
4x6 in, 4x6 in. with tab
A6, 105x148 mm
L, 89x127 mm, L, 89x127 mm with tab
Panoramic 4x10 in, 4x11 in, 4x12 in
Envelopes:
No. 10 Envelope, 4.12x9.5 in
Japanese envelope No. 4, 90x205 mm
Hagaki:
Hagaki, 100x148 mm
Tray capacities:
Photo paper:
4x6, L size: Up to 80 sheets
Panoramic: Up to 5 sheets
Hagaki:
Photo: Up to 80 cards
Cards:
4x6: Up to 100
A6: Up to 100
Envelopes:
No. 10: Up to 20
Japanese envelope No. 4: Up to 20
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11 Supplies
Paper
USB cables
Accessories
Print cartridges
Note: The availability of supplies and accessories varies by country/region.
11.1 Paper
This list is subject to change. Go to the HP Web site for an updated list.
Note: The availability of supplies varies by country/region.
HP Bright White Inkjet Paper
HPB250 Letter, 250 sheets
HPB1124 Letter, 500 sheets
C5977B A4, 250 sheets
C1825A A4, 500 sheets (Europe/Asia)
HP Premium Paper
51634Y Letter, 200 sheets
51634Z A4, 200 sheets
HP Brochure & Flyer Paper, Matte
C5445A Letter, 100 sheets
HP Brochure & Flyer Paper, Gloss
C6817A Letter, 50 sheets
C6818A A4, 50 sheets
HP Tri-Fold Brochure Paper, Gloss
C7020A Letter, 100 sheets
Q2525A A4, 50 sheets
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HP Tri-Fold Brochure Paper, Matte
Q5543A Letter, 100 sheets
HP Premium Inkjet Transparency Film
C3828A Letter, 20 sheets
C3834A Letter, 50 sheets
C3832A A4, 20 sheets
C3835A A4, 50 sheets
HP Premium Plus Photo Paper, Glossy
Q2502A 4x6 in, 60 sheets (U.S.)
Q2502AC 4x6 in, 60 sheets (Canada)
Q2503A 10x15 cm, 20 sheets (Europe)
Q2504A 10x15 cm, 20 sheets (Asia Pacific)
C6831A Letter, 20 sheets (U.S.)
Q1785A Letter, 50 sheets (U.S.)
Q5493A Letter, 100 sheets (U.S.)
C6831AC Letter, 20 sheets (Canada)
C6832A A4, 20 sheets (Europe)
Q1786A A4, 50 sheets (Europe)
Q1951A A4, 20 sheets (Asia Pacific)
Q1933A A4, 20 sheets (Japan)
HP Premium Plus Photo Paper (with tear-off tab)
Q1977A 4x6 in, 20 sheets (U.S.)
Q1978A 4x6 in, 60 sheets (U.S.)
Q5431A 4x6 in, 100 sheets (U.S.)
Q1977AC 4x6 in, 20 sheets (Canada)
Q1978AC 4x6 in, 60 sheets (Canada)
Q1979A 10x15 cm, 20 sheets (Europe)
Q1980A 10x15 cm, 60 sheets (Europe)
Q1952A 10x15 cm, 20 sheets (Asia Pacific)
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Q1935A 10x15 cm, 20 sheets (Japan)
HP Premium Plus Photo Paper, Matte
Q2506A 4x6 in, 60 sheets (U.S.)
Q2507A 10x15 cm, 20 sheets (Europe)
Q2508A 10x15 cm, 60 sheets (Europe)
C6950A Letter 20 sheets (U.S.)
Q5450A Letter, 50 sheets (U.S.)
C6950AC Letter, 20 sheets (Canada)
C6951A A4, 20 sheets (Europe)
Q1934A A4, 20 sheets (Japan)
HP Photo Paper, Glossy (with tear-off tab)
C7890A 4x6 in, 20 sheets (North America)
C7893A 4x6 in, 60 sheets (North America)
Q7891A 10x15 cm, 20 sheets (Europe)
Q7894A 10x15 cm, 60 sheets (Europe)
HP Photo Paper, Glossy
C1846A Letter, 25 sheets (U.S.)
C7896A Letter, 50 sheets (U.S.)
Q5437A A4, 25 sheets (Europe)
Q7897A A4, 50 sheets (Europe)
C6765A A4, 20 sheets (Asia Pacific)
C7898A A4, 20 sheets (Japan)
HP Premium Photo Paper, Glossy
Q5477A 4x6 in, 60 sheets (U.S.)
Q5477A 5x7 in, 20 sheets (U.S.)
Q5479A 10x15 cm, 20 sheets (Europe)
Q5480A 13x18 cm, 20 sheets (Europe)
C6039A Letter, 15 sheets (U.S.)
C6979A Letter, 50 sheets (U.S.)
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Q5494A Letter, 100 sheets (U.S.)
Q5447A Letter, 120 sheets (U.S.)
C6039AC Letter, 15 sheets (Canada)
C6979AC Letter, 50 sheets (Canada)
Q2519A A4, 20 sheets (Europe)
C7040A A4, 50 sheets (Europe)
HP Premium Photo Paper, Glossy (with tear-off tab)
Q1988A 4x6 in, 20 sheets (U.S.)
Q1989A 4x6 in, 60 sheets (U.S.)
Q1990A 4x6 in, 100 sheets (U.S.)
Q1988AC 4x6 in, 20 sheets (Canada)
Q1989AC 4x6 in, 60 sheets (Canada)
Q1991A 10x15 cm, 20 sheets (Europe)
Q1992A 10x15 cm, 60 sheets (Europe)
HP Everyday Photo Paper, Semi-gloss (with tear-off tab)
Q5440A 4x6 in, 100 sheets (U.S.)
Q5440AC 4x6 in, 100 sheets (Canada)
Q5441A 10x15 cm, 100 sheets (Europe)
Q5442A 10x15 cm, 100 sheets (Asia Pacific)
HP Everyday Photo Paper, Semi-gloss
Q5498A Letter, 25 sheets (U.S.)
Q2509A Letter, 100 sheets (U.S.)
Q2509AC Letter, 100 sheets (Canada)
Q5451A A4, 25 sheets (Europe)
Q2510A A4, 100 sheets (Europe)
Q2511A A4, 100 sheets (Asia Pacific)
HP Advanced Photo Paper, Glossy
Q5461A 4x6 in, 60 sheets (U.S.)
Q5454A Letter, 25 sheets (U.S.)
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Q5510A Letter, 50 sheets (U.S.)
HP Advanced Photo Paper, Glossy (with tear-off tab)
Q5508A 4x6 in, 20 sheets (U.S.)
Q5509A 4x6 in, 60 sheets (U.S.)
HP Matte Greeting Cards, White, Quarter-Fold
C6042A A4, 20 sheets (Europe)
HP Matte Greeting Cards, White, Half-Fold
C7018A Letter, 20 sheets (U.S.)
HP Photo Greeting Cards, Half-Fold
C6044A Letter, 10 sheets (U.S.)
C6045A A4, 10 sheets (Europe)
HP Textured Greeting Cards, Ivory, Half-Fold
C6828A 20 sheets
HP Textured Greeting Cards, Cream, Half-Fold
C6829A 20 sheets
HP Textured Greeting Cards, White, Half-Fold
C7019A 20 sheets
HP Linen Greeting Cards, White, Half-Fold
C1788A 20 sheets
HP Linen Greeting Cards, Ivory, Half-Fold
C1787A 20 sheets
HP Iron-On Transfers (for white fabrics)
C6049A Letter, 12 sheets (U.S.)
C6050A A4, 12 sheets (Europe)
C6055A A4, 12 sheets (Asia Pacific)
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C7917A A4, 12 sheets (Japan)
HP Iron-On Transfers for Dark Fabric
C1974A 6 sheets
HP Banner Paper
C1820A Letter, 100 sheets (U.S.)
C1821A A4, 100 sheets (Europe)
HP Matte Photo and Project Paper
Q5499A Letter, 50 sets
HP Glossy CD/DVD Labels
Q5501A 25 sets
HP Matte CD/DVD Labels
Q5500A 25 sets
11.2 USB cables
Note: The availability of supplies varies by country/region.
C6518A HP USB A-B 2M cable
11.3 Accessories
If an accessory is not included with your printer, it can be purchased separately from
an authorized HP dealer.
Note: The availability of accessories varies by country/region.
Automatic Two-Sided Printing Accessory
Q5712A Automatic Two-Sided Printing Accessory
Auto Two-Sided Print Accessory with Small Paper Tray
Q3032A Auto Two-Sided Print Accessory with Small Paper Tray
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250-Sheet Plain Paper Tray Accessory
Q3447A 250-Sheet Plain Paper Tray Accessory
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12 Specifications
Printer specifications
Environmental statement
Print cartridge recovery
12.1 Printer specifications
See the reference guide that came with your printer for complete printer
specifications, including the following information:
Types, sizes, and weights of paper and other printing media that can be used
with your printer
Print speeds and resolutions
Power requirements
12.2 Environmental statement
Hewlett-Packard continuously improves the design processes of its deskjet printers
to minimize the negative impact on the office environment and on the communities
where printers are manufactured, shipped, and used.
Reduction and elimination
Paper use: The printer's two-sided printing capability reduces paper usage and the
resulting demands on natural resources. In addition, the print cancel button allows
the user to save paper by quickly canceling a print job as needed. Finally, this
equipment is suitable for using recycled paper (in accordance with EN 12281:2002).
Recycled paper: All paper documentation for this printer is printed on recycled
paper.
Ozone: Ozone-depleting chemicals such as CFCs have been eliminated from
Hewlett-Packard's manufacturing processes.
Recycling
Design for recycling has been incorporated into this printer. The number of materials
has been kept to a minimum while ensuring proper functionality and reliability.
Dissimilar materials have been designed to separate easily. Fasteners and other
connections are easy to locate, access, and remove using common tools. High-
priority parts have been designed to gain access to quickly for efficient disassembly
and repair.
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Printer packaging: The packaging materials for this printer have been selected to
provide maximum protection for the least cost possible, while attempting to minimize
environmental impact and facilitate recycling. The rugged design of the HP Deskjet
printer assists in minimizing both packaging materials and damage rates.
Plastic parts: All major plastics and plastic parts are marked according to
international standards. All plastic parts used in the printer housing and chassis are
technically recyclable and all use a single polymer.
Product longevity: To ensure the longevity of your HP Deskjet printer, HP provides
the following:
Extended warranty: Details can be found in the reference guide that came with
your printer.
Product take-back: To return this product to HP at the end of its useful life, go
to www.hp.com/recycle. To return empty print cartridges to HP, see print
cartridge recovery.
Note: The extended warranty and product take-back options are not available
in all countries/regions.
Energy consumption
This printer was designed with energy conservation in mind. Not only does this save
natural resources, but it also saves money without affecting the high performance
of the printer.
This product qualifies for the ENERGY STAR® Program. ENERGY STAR is a
voluntary program established to encourage the development of energy-efficient
office products.
ENERGY STAR is a U.S. registered service mark of the U.S. Environmental
Protection Agency. As an ENERGY STAR partner, Hewlett-Packard Company has
determined that this product meets ENERGY STAR guidelines for energy efficiency.
Energy consumption in standby mode: See the reference guide for energy
consumption specifications.
Energy consumption in off-mode: When the printer is off, an amount of energy is
still being consumed. Energy consumption can be prevented by turning the printer
power off, then disconnecting the end of the printer power cord from the electrical
source.
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12.3 Print cartridge recovery
Customers interested in recycling their genuine HP print cartridges can participate
in HP's Planet Partner's Program for inkjet cartridges. HP offers this program in more
countries/regions than any other inkjet cartridge manufacturer in the world. This
program is provided as a free service to HP customers as an environmentally sound
solution for these products at end-of-life.
To participate, simply follow the directions provided on the HP Web site at this
address: www.hp.com/recycle. This service is not available in all countries/regions.
Customers may be asked for their name, phone number, and address.
Because HP's unique recycling processes are very sensitive to material
contamination, we cannot take back and recycle cartridges from other
manufacturers. The end products of the recycling process are used in the
manufacture of new products, and HP must ensure the composition of the material
is consistent. To do that, we recycle only HP original cartridges. This program does
not extend to refilled cartridges.
Returned cartridges are separated for purification into raw materials for use in other
industries to manufacture new products. Examples of products made from recycled
HP print cartridge materials include automobile parts, trays used in microchip
fabrication processes, copper wire, steel plates, and the precious materials used in
electronics. Depending on the model, HP is able to recycle up to 65% of the print
cartridge by weight. The remaining parts that cannot be recycled (ink, foam, and
composite parts) are disposed of in an environmentally responsible manner.
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13 Notices
Notices and acknowledgements
Terms and conventions
13.1 Notices and acknowledgements
Hewlett-Packard company notices
The information contained in this document is subject to change without notice.
All rights reserved. Reproduction, adaptation, or translation of this material is
prohibited without prior written permission of Hewlett-Packard, except as allowed
under copyright laws.
The only warranties for HP products and services are set forth in the express
warranty statements accompanying such products and services. Nothing herein
should be construed as constituting an additional warranty. HP shall not be liable
for technical or editorial errors or omissions contained herein.
Acknowledgements
Microsoft, MS, MS-DOS, and Windows are registered trademarks of Microsoft
Corporation.
TrueType is a U.S. trademark of Apple Computer, Inc.
Adobe, AdobeRGB, and Acrobat are trademarks of Adobe Systems Incorporated.
Copyright 2004 Hewlett-Packard Company
13.2 Terms and conventions
The following terms and conventions are used in this user's guide.
Terms
The HP Deskjet printer is also referred to as the HP printer or printer .
Cautions, warnings, and notes
A Caution indicates possible damage to the HP Deskjet printer or to other
equipment. For example:
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Caution: Do not touch the print cartridge ink nozzles or copper contacts.
Touching these parts will result in clogs, ink failure, and bad electrical
connections.
A Warning indicates possible harm to you or to others. For example:
Warning: Keep both new and used print cartridges out of the reach of
children.
A Note indicates that additional information is provided. For example:
Note: For great results use HP products.
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