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DocuMate 520
user's guide
scanner
DocuMate 520
scanner
user’s guide
Copyright © 2006 Visioneer, Inc.
Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the
copyright laws.
XEROX ® is a trademark of Xerox Corporation in the United States and/or other countries and is used under license.
DocuMate ® is a registered trademark of Xerox Corporation used under license. All other Xerox product names and
product numbers mentioned in this publication are trademarks of Xerox Corporation.
The Visioneer brand name and logo are registered trademarks of Visioneer, Inc. The PaperPort and OmniPage Pro brand
names and logos are registered trademarks of Nuance Communications, Inc. Adobe®, Adobe® Reader®, Acrobat®
Reader®, Adobe® Acrobat®, and the Adobe® PDF® logo are registered trademarks of Adobe Systems Incorporated in
the United States and/or other countries. The Adobe PDF logo will appear in this product’s software, and full access to
Adobe software features is only available if any Adobe product is installed on your computer.
Microsoft is a U.S. registered trademark of Microsoft Corporation. Windows is a trademark of Microsoft Corporation.
ZyINDEX is a registered trademark of ZyLAB International, Inc. ZyINDEX toolkit portions, Copyright © 1990-1998, ZyLAB
International, Inc. All Rights Reserved. All other products mentioned herein may be trademarks of their respective
companies.
Information is subject to change without notice and does not represent a commitment on the part of Visioneer. The
software described is furnished under a licensing agreement. The software may be used or copied only in accordance with
the terms of such an agreement. It is against the law to copy the software on any medium except as specifically allowed in
the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any means,
electronic or mechanical, including photocopying, recording, or information storage and retrieval systems, or translated to
another language, for any purpose other than the licensee's personal use and as specifically allowed in the licensing
agreement, without the express written permission of Visioneer.
Part Number: 05-0595-200
Restricted Rights Legend
Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in
Technical Data and Computer Software Clause 52.227-FAR14. Material scanned by this product may be protected by
governmental laws and other regulations, such as copyright laws. The customer is solely responsible for complying with all
such laws and regulations.
DocuMate 520 Scanner Installation Guide iii
Table of Contents
Welcome
What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
The Xerox DocuMate 520 Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Installation
Before You Begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Step 1: Assemble the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Step 2: Install the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Step 3: Connect the Power Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Step 4: Connect the USB Cable and Turn on the Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Additional Applications Available with Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Register Your Scanner and Check for Updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Scanning
Scanning Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Load a Stack of Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
Load a Single Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Scan with the Buttons on the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
About the Buttons on the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Scan from the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Check the Scan Settings Before Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Using the One Touch Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
About the One Touch Button Panel’s Names and Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Configuring the One Touch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
About the One Touch Properties Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Selecting New Settings for a Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Setting Destination Application Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Selecting Format Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Selecting Options for a Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Creating a New Scan Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Editing or Deleting Scan Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Configuring Before Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64
Scanning with Optical Character Recognition (OCR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Scanning with sPDF or nPDF and Searching for Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Scan and Burn to a CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Scanning with Event Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Creating an HTML Web Page from Your Scanned Documents . . . . . . . . . . . . . . . . . . . . . . . . . 79
Transferring Scanned Documents to Storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Checking the Hardware and Setting the Lamp Power Saving . . . . . . . . . . . . . . . . . . . . . . . . . . 87
DocuMate 520 Scanner Installation Guide iv
Scanning with the TWAIN Interface from PaperPort
Accessing the TWAIN Interface from PaperPort . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
The Two TWAIN Interface Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Scanning from the TWAIN Basic Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Scanning from the TWAIN Advanced Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Adjusting the Image with the Advanced Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Adjusting the Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Adjusting the Brightness and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Adjusting Gamma, Saturation, and Color Hue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Adjusting Input Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Creating a New Advanced Interface Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Display the Device Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Setting Up Your Scanner to Work With PaperPort . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Scanning with the WIA Interface
Fine Tuning Your Scans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Scanning with the ISIS Interface
Adjusting the ISIS Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Scanning from ISIS in Other Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Maintenance
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Care and Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Cleaning the Scanner Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Cleaning the Automatic Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Replacing the ADF Pad Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Replacing the Roller Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
Error Light Troubleshooting Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Uninstalling Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Step 1: Uninstalling the Scanner and One Touch Software . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Step 2: Uninstalling the PaperPort Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
To Install Another Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134
DocuMate 520 Scanner Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
Xerox DocuMate 520 Parts List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
It’s Illegal in the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
It’s Illegal in Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Federal Communications Commission (FCC) for USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
Energy Star for the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140
RoHS and WEEE Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140
Product Recycling and Disposal for USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141
DocuMate 520 Scanner User’s Guide 1
Welcome
Your new Xerox DocuMate 520 scanner can quickly scan stacks of
documents with the Automatic Document Feeder (ADF), or single
pages on the Flatbed Glass.
What’s in the Box
Before proceeding, check the contents of the box. If items are
missing or damaged, contact the dealer where you purchased the
scanner.
Power Supply
DocuMate 520 Scanner
Power CordUSB Cable
Paper Guide Paper Guide Extension
Paper Stop
Replacement ADF PadTwo CD’s
Disc 1 and Disc 2
Quick Install Guide Technical
Support Card
Welcome
2 DocuMate 520 Scanner User’s Guide
The Xerox DocuMate 520 Scanner
Glass
Document Pad
Reference Frame
Scanner Cover
ADF Cable
Power jack
USB Port
ADF port
Power On/Off Switch
Paper Stop
Paper Guide Extension
Paper Guide
Automatic Document Feeder
DocuMate Buttons and Status Light
Scanner Lock
DocuMate 520 Scanner User’s Guide 3
Welcome
Scanner Cover—Protects the document from light and
contamination during scanning. Close the cover to put a stack of
documents in the Automatic Document Feeder (ADF).
Document Pad—Holds documents in place on the scanner glass.
Glass—Documents are placed face down, aligned at the arrow
symbol in the upper-left corner.
Reference Frame—Marks on the border of the glass show where
to align various paper sizes.
Paper Stop—Holds items in place as they are ejected from the
Automatic Document Feeder. Adjust for letter-sized or legal-sized
pages.
Paper Guide Extension—Unfolds to support multiple document
lengths.
Paper guides—Holds documents in place. Adjusts to fit the paper
size.
Automatic Document Feeder (ADF)—Feeds a stack of
documents onto the glass for scanning. The ADF can hold up to 50
pages at a time.
Scanner lock—Locks or unlocks the scanning head. The lock
must be unlocked for the scanner to scan. The lock should always
be locked when transporting the scanner.
DocuMate Buttons—Press to start scanning.
Status Light—Shows the scanner’s status. A steady green light
indicates the scanner is available to scan. A rapidly flashing green
light indicates the scanner is preparing to scan. Refer to “Error
Light Troubleshooting Codes” on page 132 for additional details.
Universal Serial Bus (USB) port—Connects the scanner to the
computer.
ADF port—Connects the ADF cable from the Automatic Document
Feeder to the scanner body.
Power Jack—Connects the power cord to the scanner.
Power switch—On/Off power switch.
ADF cable—Supplies power from the scanner body to the
Automatic Document Feeder. The cable must be securely plugged
into the ADF port for the Automatic Document Feeder to work.
Welcome
4 DocuMate 520 Scanner User’s Guide
What You Need
An IBM-compatible Pentium PC, or AMD equivalent with:
• A CD-ROM drive
• An available Universal Serial Bus (USB) port
•Microsoft
®
Windows
®
operating system: 2000 (Service Pack 4)
or XP (Service Pack 1 and 2)
• A minimum of 256 megabytes (MB) of internal memory (RAM);
512 MB is recommended
• 200 MB minimum of free hard disk space
A VGA or SVGA Monitor
The recommended settings for your monitor are:
• High Color (16-bit) or True Color (24-bit or 32-bit)
• Resolution set to at least 800 x 600 pixels
To set your monitor’s colors and resolution:
• Open the Windows Control Panel
• Double-click on Display then select the Settings tab
Documentation
Your scanner is delivered with the following documentation:
• Quick Install Guide—Abbreviated installation instructions.
• Xerox DocuMate 520 Scanner User’s Guide—On the
Installation CD; contains detailed installation, scanning,
configuration, and maintenance information.
• PaperPort User’s Guide—On the Installation CD; contains
detailed feature and configuration information for the PaperPort
software.
• Online Help—For the scanner configuration, TWAIN and WIA
interfaces, and PaperPort software application.
DocuMate 520 Scanner User’s Guide 5
Installation
Installation
Installation is a quick, four-step process:
1. Assemble the scanner
2. Install the software
3. Connect the power supply
4. Connect the USB cable and turn on the power
Before You Begin
Please make sure of the following before you begin installation:
• The information in this guide may cover software not
provided with the scanner you purchased. Disregard any
information about the software not applicable to your
chosen product. Please visit our web site at
www.xeroxscanners.com for the latest software updates
for your Xerox DocuMate 520 scanner.
• If your computer has AntiVirus or AntiSpyware software
running, you may see messages during installation asking
you to allow the installation to proceed. Although the
messages will differ based on the software your computer
is running, in each case you should allow the installation
to proceed. Alternatively, you can turn off the AntiVirus or
AntiSpyware software before installing your scanner. But if
you do, make sure to turn it back on again when
installation is finished.
• If you already have a scanner connected to your computer,
it is recommended that you remove that scanner’s driver
program prior to installing your Xerox DocuMate 520
scanner. While in some cases you can configure your
computer to have another manufacturer’s scanner
operational on your computer in conjunction with the
Xerox DocuMate 520 scanner, we do not recommend this
configuration as you may lose some of the driver
functionality on one, or both of the units. You can remove
these programs from the Windows Add/Remove programs
list. Please refer to the user manual provided with your
other scanner hardware for instructions about removing
the driver and software for that unit.
Installation
6 DocuMate 520 Scanner User’s Guide
Step 1: Assemble the Scanner
All the components to assemble the scanner are included in the
box.
To assemble the scanner:
1. Remove all shipping tape from the top and bottom of the
scanner.
2. Open the ADF cover and carefully remove any foam particles
that may have gotten inside the Automatic Document Feeder.
Close the cover so it snaps shut.
DocuMate 520 Scanner User’s Guide 7
Installation
3. Slide the locking tab on the bottom of the scanner to its
unlocked position.
4. Insert the slots (A) on the Paper Guide onto their tabs (B) on
the scanner and slide the Guide down into place. The catch
tabs (C) snap into place. Refer to the picture on page 2 to see
the location of the assembled parts.
NOTE: The locking tab protects the scanner’s scan head by
holding it securely in position. Lock the scanner when transporting
it from one location to another, but always remember to unlock it
before scanning. The scanner will not scan when locked.
Unlocked position
A
B
C
Installation
8 DocuMate 520 Scanner User’s Guide
5. Insert the Paper Guide Extension into the Paper Guide and
snap its tabs into place.
6. Insert the Paper Stop onto the back of the scanner and slide it
downward to snap its tabs into place.
7. Plug the ADF cable into the ADF port. Tighten the two locking
screws on either side of the plug to make sure the ADF cable is
securely plugged into the port. The ADF will not function
properly if the ADF cable is loose or unplugged.
8. Proceed to “Step 2: Install the Software”.
DocuMate 520 Scanner User’s Guide 9
Installation
Step 2: Install the Software
To install the software:
1. Start Microsoft Windows and make sure no other applications
are running.
2. Insert Disc 1 into your computer’s CD-ROM drive.
The CD automatically starts.
NOTE: The software is on the two CD’s you received with your
scanner. Please be sure to install from Disc 1 first.
NOTE: If the CD does not start, check the following:
• Make sure you have inserted Disc 1.
• Make sure the CD drive’s door is completely shut.
• Make sure the CD was inserted in the drive in the proper
direction (label side up).
To launch the CD manually:
• Open the Windows option for My Computer. You can do this
by double-clicking on the My Computer icon on your
desktop.
• Double-click the icon for your CD-ROM drive.
• The Installation menu for the CD should now open.
If the menu does not open:
• From the list of files on the CD, double-click the file named
START32.EXE.
Installation
10 DocuMate 520 Scanner User’s Guide
3. On the Installation menu, select Install Products.
4. Make sure the boxes for Nuance PaperPort
®
, Scanner Driver,
and OmniPage Pro
®
are checked.
5. Click Install Now.
6. The Select Language window opens. Click the drop-down
menu arrow and select the language to use. Click OK.
NOTE: The OmniPage Pro software is required for installation
and provides extensive Optical Character Recognition (OCR)
capabilities for your scanner software. It also adds special
formats to the scanner’s One Touch 4.0 software for creating
searchable PDF files (known as sPDF and nPDF). Please note:
if you do not install the OmniPage Pro software now, but install it
later, you may need to restart your computer before the sPDF
and nPDF formats are available in the One Touch 4.0 software.
DocuMate 520 Scanner User’s Guide 11
Installation
The first PaperPort Installation window opens.
7. On the PaperPort Welcome window, click Next.
Installing PaperPort will uninstall any existing version of
PaperPort and will install the newer version. Your existing
PaperPort files will not be affected.
8. Read the PaperPort license agreement and select I accept the
terms in this agreement, then click on Next. If you choose not
to accept the license agreement, the installation will terminate
and the PaperPort software will not be installed.
9. On the Customer Information window, accept the current
values or enter new information, then click Next.
10. On the Setup Type window, keep the default Setup Type and
click Next.
11. Click Install to begin the installation.
Reminder: If your computer is running an AntiVirus or
AntiSpyware application, you may see messages asking you to
allow installation. Select the option to allow installation to
proceed.
12. On the Product Registration window, do one of the following:
•Select Register online, click OK, then follow the
registration instructions.
•Select Print registration form, click OK, then follow the
instructions to complete and print the registration form.
•Select Remind me in 7 days and click OK.
13. At the Installshield Wizard Completed window, click Finish.
If a message window opens instructing you to restart your
computer, click Restart.
14. The Welcome to the One Touch 4.0 Setup Wizard opens.
Installation
12 DocuMate 520 Scanner User’s Guide
15. Click Next.
16. On the Xerox License Agreement window, read the license
agreement. If you accept the terms, select I Agree then click
Next.
If you choose not to accept the license agreement, the
installation will terminate and the scanner driver will not be
installed.
The next window lists the choices of the drivers that you can
install for your scanner.
17. Select the option you want.
• Full Install (OneTouch, TWAIN, and ISIS)—This is the
recommended installation. It installs the One Touch 4.0
software which provides the necessary driver software for
the scanner. It also installs scanning interfaces for the
TWAIN and ISIS drivers. Installing this option means that
you can use several different methods to scan, as
explained in this User Guide.
• TWAIN and ISIS—The TWAIN and ISIS drivers are
installed. The One Touch 4.0 Monitor will not run and you
cannot use the One Touch features. You can use the Xerox
DocuMate 520 TWAIN driver to scan from applications with
a TWAIN interface. You can also scan from applications
that use the ISIS driver. You will not be able to scan with the
buttons on the scanner.
Note: Some of the options listed
in this window may not be
available when you purchase
your scanner.
Please visit our web site at:
www.xeroxscanners.com
for the latest updates.
NOTE: If your computer is running Windows XP, Microsoft’s
Windows Image Acquisition (WIA) interface for scanning is
always available, regardless of your selection on this window.
DocuMate 520 Scanner User’s Guide 13
Installation
• TWAIN only—The TWAIN driver is installed without the
One Touch 4.0 software or the ISIS driver. You can use the
Xerox DocuMate 520 TWAIN driver to scan from TWAIN
applications. You will not be able to scan with the buttons
on the scanner.
• ISIS only—The ISIS driver is installed. You can use
applications that use the ISIS driver such as Kofax and
QuickScan. The One Touch 4.0 Monitor will not run and you
cannot use the One Touch features. You will not be able to
use the Xerox DocuMate 520 TWAIN driver. You also will
not be able to scan with the buttons on the scanner.
18. Click Next.
During installation you will see this window asking you to select
one of the images for your Color Space setting.
The Color Space setting sets the gamma value for the scanner
so scanned items look good on your monitor. Gamma controls
the brightness of the midtones of colors. That setting can be
changed later as you’re scanning.
19. Select the option that looks best to you and click Next.
The driver installation will now begin.
NOTE: If you decide to change the scanner’s installed drivers
later on, you must first uninstall the drivers the scanner is
currently using. See the section “To Install Another Driver” on
page 134.
Installation
14 DocuMate 520 Scanner User’s Guide
20. STOP when you see the “Complete the installation by
connecting your hardware” window. Do NOT click OK yet.
Leave the window open and proceed to the next section,
“Step 3: Connect the Power Supply” on page 15.
Reminder: If your computer is running AntiVirus or AntiSpyware
software, you may see messages asking you to allow installation.
Select the option to allow installation to proceed.
NOTE: If you want to see more information about your scanner
and a quick explanation of how to use the One Touch features,
click the More button on the window. When you’re finished,
return to the window above to continue with the installation
process.
DocuMate 520 Scanner User’s Guide 15
Installation
Step 3: Connect the Power Supply
Connect the power supply and power cord, and plug the power
supply into an electrical outlet.
To connect your DocuMate 520 scanner:
1. Plug the power supply into its power port on the scanner.
2. Plug the power cord into the power supply and then into a wall
outlet.
Now proceed to the next section, “Step 4: Connect the USB
Cable and Turn on the Power.”
NOTE: Only use the power supply (HEG42-240200-7L made by
HiTron) included with your scanner. Connecting any other type
of power supply may damage your scanner, and will void its
warranty.
Installation
16 DocuMate 520 Scanner User’s Guide
Step 4: Connect the USB Cable and Turn on the Power
The DocuMate 520 scanner connects to any available USB port.
Check your computer’s manual for USB port locations.
1. Remove any protective tape from the USB cable.
2. Plug the USB cable into the USB port on the scanner then into
a USB port on the computer. Connection to a USB 2.0 High
Speed port provides optimum performance, however your
scanner will also connect to a USB 1.1 port.
The USB symbol, as seen in the above diagram, identifies the
location of the USB port on your computer. If the plug does not
attach easily, make sure that you are plugging it in correctly. Do
not force the plug into the connection.
You can also connect the scanner to a USB port on the
computer’s keyboard if it has one, or to a USB hub. If you use a
USB hub, it must have its own power supply already plugged
into an electrical outlet.
NOTE: You can connect the scanner to your computer while the
computer is running.
USB
DocuMate 520 Scanner User’s Guide 17
Installation
3. Turn on the power switch, located on the back of the scanner to
the left of the power port.
The status light comes on and flashes indicating that the
scanner is receiving power.
If you are using Windows XP Service Pack 2, and have
plugged the USB cable into a USB 1.1 port, an information
bubble may open explaining that “A HI-SPEED USB device is
plugged into a non-HI-SPEED USB hub”. Plug the USB cable
into a USB 2.0 port (if available) or just disregard the message.
If you leave it plugged into the USB 1.1 port, your scanner may
scan a bit slower.
Your computer then recognizes that a scanner has been
plugged into the USB port and automatically loads the
appropriate software to run the scanner.
Do not proceed until you receive a message that your computer
has found the new hardware, or updated the driver database. If
your computer is running Windows XP, you will see the
following message.
Installation
18 DocuMate 520 Scanner User’s Guide
4. When you’re certain that the software has completely loaded,
return to the “Complete the installation by connecting your
hardware” window.
5. Click OK.
You can also click More to see a quick overview about
accessing and navigating the One Touch Button Panel. When
you’re finished reading the additional information, return to the
screen above and click OK.
The scanner’s status light is green when the scanner and
computer are communicating properly.
6. Click Close on the Installation Complete window to close and
exit the software installer.
DocuMate 520 Scanner User’s Guide 19
Installation
If you selected OmniPage Pro for installation, a window tells
you to insert the second CD to install it.
To install OmniPage Pro:
1. Click Exit Disc 1 and remove Disc 1 from the CD-ROM drive.
2. Insert Disc 2 into the CD-ROM drive.
The OmniPage Pro Installation menu opens automatically. If it
does not open, see the note on page 9.
3. Select Install OmniPage Pro.
4. Follow the instructions on the screen to install OmniPage Pro.
NOTE: OmniPage Pro is required for your scanner to have its
full range of features. Please make sure to install OmniPage Pro
before scanning.
Installation
20 DocuMate 520 Scanner User’s Guide
5. When installation is finished, return to the Installation menu
above and click User Guide.
The OmniPage Pro User Guide opens for you to view and save
to your computer.
6. When you are finished saving the OmniPage Pro User Guide,
return to the Installation menu and click Exit.
7. Remove Disc 2 from the CD-ROM drive.
8. You can now install additional applications on Disc 1.
NOTE: The OmniPage Pro User Guide is in Adobe
®
Acrobat
®
PDF format. If you do not have the Acrobat
®
Reader
®
software
on your computer, a free version is on Disc 1 for you to
download and install. See the section below, “Additional
Applications Available with Your Scanner.”
DocuMate 520 Scanner User’s Guide 21
Installation
Additional Applications Available with Your Scanner
Your scanner includes free, additional applications on the
installation CD.
1. Reinsert Disc 1 into the CD-ROM drive.
The Installation menu opens.
The free Adobe Acrobat Reader software is located on the CD
with the User Guides. See the steps on page 23 to install
Adobe Acrobat Reader.
2. Click Install Products.
You will see the screen that shows the list of applications
provided with your scanner. Applications already installed have
Installed! next to them.
Installation
22 DocuMate 520 Scanner User’s Guide
3. See the following table to decide which software you would like
to install.
4. Then, on the window shown above, click in the boxes of the
other software you want to install, and click Install Now. Follow
the instructions on the screen to install each of the additional
products.
Software About the Software
Adobe
®
Acrobat
Reader
®
Adobe Acrobat Reader is a stand-alone application that you use to open,
view, search, and print PDF files. The User Guides on your scanner’s
installation CD’s are in PDF format and require Adobe Acrobat Reader for
you to view and save them. The Adobe Acrobat Reader software is
available from the window you use to view the User Guides.
QuickScan™ A desktop imaging solution for scanning, image enhancement, and OCR,
QuickScan is a standalone, out-of-the-box imaging solution that provides
all the necessary capabilities for high-speed scanning, image
enhancement, viewing, annotation, printing, and storing images, for both
black-and-white and color pages. It uses an ISIS-certified driver for
scanning, and includes flexible job separation and barcode recognition.
The Demo version lets you try the application first. You can use this
software as an additional method to scan.
Kofax
®
VRS
®
and
Kofax
®
Scan Demo
Kofax VRS automatically enhances scanned documents from less than
perfect originals. It is an additional scanning interface that uses patented
VRS (VirtualReScan) technology, and ensures your scanning is as
efficient and easy as possible, while also improving both the quality of the
scanned images. Kofax VRS uses an ISIS-certified driver for scanning.
This software provides an additional method to scan from your scanner.
The Demo version lets you try the application first.
If you install the Kofax VRS software, you may see the following message.
Please disregard this message and click OK. The Kofax VRS Certified
ISIS
®
driver is installed correctly when you install it with your Xerox
DocuMate 520 scanner.
DocuMate 520 Scanner User’s Guide 23
Installation
5. To get the documentation for each of the additional products,
return to the Main Menu window and click User Guides.
The User Guides window opens. Use this window to view and
save the User Guides you want.
The User Guides are in Adobe® Acrobat® PDF format. The CD
also includes a free copy of Acrobat® Reader® in case your
computer does not have it already installed. The Scanner
Readme file is in HTML format and will open in any standard
browser.
If you need to, click Acrobat Reader to install it now. Follow the
instructions on the installation windows.
If your computer already has Adobe Acrobat Reader installed,
please do not select it unless the version provided on the
installation CD is a newer version than the one currently
installed on your computer.
Installation
24 DocuMate 520 Scanner User’s Guide
To view and save the User Guides:
1. Click the name of a User Guide you want to view and it will
open in Acrobat Reader. Use the Acrobat Reader Save
command to save that User Guide on your computer.
2. Return to the User Guides window and repeat the process to
open, view, and save all the other User Guides you want. The
Scanner Readme file has late-breaking news about your
scanner.
3. When you’re finished, click Main Menu to return to the Main
Menu window and click Exit.
4. Remove the CD and store both CD’s in a safe place.
That’s it! Installation is finished and your Xerox DocuMate 520
scanner is ready to scan.
DocuMate 520 Scanner User’s Guide 25
Installation
Register Your Scanner and Check for Updates
Registering your scanner is important as it provides you with
access to free telephone support service. Registration also gives
you free access to software updates for your scanner.
To register your scanner:
1. Right-click on the One Touch icon in the Windows Notification
Area (at the bottom right corner of the screen).
2. Choose Check for Online Updates from the pop-up menu.
3. Follow the instructions on the screen and register your scanner
by entering your scanner’s serial number and your email
address.
The serial number is located on the side of the scanner.
After registration is complete you will receive an email
message with your RegID.
Your RegID is important as you will need it when accessing free
telephone support, or checking for online updates.
4. After receiving your RegID, write it down on a piece of paper
and keep it with your scanner so you will be able to find it
easily.
NOTE: A valid email address is required.
The One Touch Icon.
The Serial Number.
Scanning
26 DocuMate 520 Scanner User’s Guide
Scanning
If you selected the recommended Full Install option (see page 12),
then you have several different options to scan with your Xerox
DocuMate 520 scanner. Each method scans equally well, so use
the one with appropriate options for the item you are scanning.
• Scanner Buttons—When you press one of the scanner
buttons, documents are scanned using the scan settings for
that button. The scanned images are then sent to a software
application on your computer. See “Scan with the Buttons on
the Scanner” on page 29.
• One Touch—Use this scan option when you want to scan from
the computer screen. Open the One Touch scan panel and
window, adjust the scan settings as needed, put the document
in the scanner, then click a button icon on the One Touch panel.
Also use this One Touch method of scanning if you want to
access the advanced features of Optical Character Recognition
(OCR) available from the OmniPage Pro application. See
“Scan from the One Touch Button Panel” on page 31.
• TWAIN Interface—This option uses your scanner’s TWAIN
interface to scan. Select scanning options before scanning, put
the document in the scanner, then click a button on the TWAIN
interface window. See “Scanning with the TWAIN Interface
from PaperPort” on page 89.
• Windows Image Acquisition (WIA)—This option uses the
Microsoft Windows set of choices for scanning. Select the WIA
scan settings, put the document in the scanner, then click a
button on the WIA window. Scanning with WIA is only available
if your computer is running Windows XP. See “Scanning with
the WIA Interface” on page 113.
• ISIS Interface—This option uses the ISIS interface for
scanning. Select the ISIS scan settings, put the document in
the scanner, then click a button on the ISIS window. See
“Scanning with the ISIS Interface” on page 117.
NOTE: During installation, the One Touch 4.0 software
searches your computer and links to all the applications (known
as the Destination Applications) where it can send and open
scanned documents. To make sure that all the Destination
Applications are linked to One Touch 4.0, Xerox recommends
that you refresh One Touch 4.0 before using your scanner for the
first time. Please see “Check the Scan Settings Before
Scanning” on page 32 for the steps to refresh One Touch 4.0.
DocuMate 520 Scanner User’s Guide 27
Scanning
Scanning Basics
You can use your Xerox DocuMate 520 to scan a single page on
the Flatbed glass, or stacks of documents using the Automatic
Document Feeder.
Load a Stack of Documents
1. Lift the scanner cover and make sure no pages have
inadvertently been left on the Flatbed glass.
2. Unfold the Paper Guide Extension and adjust the Paper Guide
for the size of paper.
3. Adjust the Paper Stop at the back of the scanner for the size of
the paper. Pull out the slide on the Paper Stop for letter-sized
pages. Push it in for legal-sized pages.
NOTE: Always remove any staples or paper clips from
documents before inserting them into the scanner’s Automatic
Document Feeder. Staples and paper clips can jam the feed
mechanism and scratch the internal components. Also remove
any labels, stickers, or Post-It™ notes that may come off during
the scanning process and get stuck in the scanner. Misuse as
described here will void your scanner’s warranty.
Paper Stop Slide.
Scanning
28 DocuMate 520 Scanner User’s Guide
4. Load the stack of documents face up, with their tops into the
Automatic Document Feeder.
5. You can now scan the documents using the scanner buttons,
One Touch, or one of the other scanning interfaces.
Load a Single Page
1. Remove any paper in the Automatic Document Feeder.
The scanner automatically detects if paper is in the Automatic
Document Feeder and will scan pages in it. You must remove
these pages prior to scanning if you want to scan from the
Flatbed.
2. Lift the scanner cover and place the document face down on
the glass.
3. Align the item with the arrow on the reference frame then close
the cover.
4. You can now scan the document using the scanner buttons,
One Touch, or one of the other scanning interfaces.
IMPORTANT: Items scanned using the Automatic Document
Feeder must be a minimum of 5 x 7 inches (12.7 x 17.8 cm).
DocuMate 520 Scanner User’s Guide 29
Scanning
Scan with the Buttons on the Scanner
Pressing a scanner button scans the item and then sends the
image to the printer or a software application (known as the
Destination Application) on your computer.
1. Load a stack of documents face up in the Automatic Document
Feeder or place a single page face down on the Flatbed glass
and close the cover.
2. Press a scanner button.
A scan progress window opens and the image is sent to the
selected application from the One Touch utility. In this example,
the Destination Application is the PaperPort software.
To Cancel scanning, click the Cancel button.
Scanning
30 DocuMate 520 Scanner User’s Guide
About the Buttons on the Scanner
The scanner buttons are preconfigured to scan items at various
settings and send the scanned image to a preselected Destination
Application. You can change the settings for each button. See
“Configuring the One Touch Buttons” on page 36.
The following table lists the scanner’s preconfigured button
settings:
Button Preconfigured Settings
E-Mail Scans the document as a color photo and attaches
it to a new email message in your email application.
Copy Scans the document as an 8.5" x 11" black and
white page, then sends its image to your
computer’s printer or copier.
Scan Scans the document as an 8.5" x 11" black and
white page and displays it in the PaperPort
application.
NOTE: If you press a button that is not preconfigured, the One
Touch Properties window opens on your computer screen so you
can configure it manually. For example, if your computer does not
have email software installed, the E-mail button is not
preconfigured so when you press the E-Mail button, the window
opens so you can select other settings for the button.
DocuMate 520 Scanner User’s Guide 31
Scanning
Scan from the One Touch Button Panel
Scanning from the One Touch Button Panel is just like pressing a
scanner button, except you click a button on the computer screen.
This method of scanning is especially helpful if the scanner is not
located close to your computer.
1. Load a stack of documents in the Automatic Document Feeder,
or place a document face-down on the Flatbed glass.
2. Now click on the One Touch icon in the Windows Notification
Area (at the bottom right corner of the screen).
The One Touch Button Panel opens.
3. On the screen—not on the scanner—click the button you want
to use to scan.
The scanner begins scanning. When the process finishes, the
scanned images appear in the Destination Application, just as if
you scanned with the scanner buttons.
The One Touch Icon.
NOTE: The One Touch Properties window must be closed
before you can scan from the Button Panel.
NOTE: Your scanner comes with 3 factory-preset One Touch
button settings. You can reconfigure all three.
Click the button you
want to use to scan.
For example, if you want to scan
with the eMail button which
attaches the scanned document
to a blank eMail message, click
here.
Or if you want to scan documents so they
open in PaperPort, click here.
Scanning
32 DocuMate 520 Scanner User’s Guide
Check the Scan Settings Before Scanning
1. Click on the One Touch icon in the Windows System Tray (at
the bottom right corner of the screen).
The One Touch Button Panel opens.
2. Right-click the button you want to check.
The One Touch Properties window opens for you to view and
change the settings before scanning. This sample shows the
current description of the Scan Button.
The One Touch Button Panel also opens with the description of
the selected settings.
The One Touch Icon.
Right-click the button to see its scan settings.
The icon indicates the Destination
Application for this setting.
Your document will be
scanned with these settings.
DocuMate 520 Scanner User’s Guide 33
Scanning
To Refresh the One Touch 4.0 settings, click the Refresh
button on the One Touch Properties window.
If you make changes in the One Touch Properties window, then
click the Apply button, the information in the One Touch panel
will update to show the new settings.
You can also click the tabs at the top of the One Touch
Properties window to see the settings of the other buttons.
3. When you’re ready to scan, just click (not right-click) the button
on the Button Panel.
NOTE: The One Touch Properties window must be closed
before you can scan from the Button Panel.
Scanning
34 DocuMate 520 Scanner User’s Guide
Using the One Touch Panel
The One Touch Panel is your on-screen control for the scanner.
The One Touch Panel also shows information about the scanner
and its settings.
1. To open the One Touch Button Panel, click the One Touch icon.
It is located in the Windows Notification Area at the bottom right
corner of the screen.
The One Touch Button Panel opens at its Button View, which
shows the on-screen scanning buttons.
2. To scan from the panel, click the icon you want to use to scan.
3. To see the detailed settings for a button prior to scanning, click
on the green arrows to navigate through the panel’s three
views.
• The Button View is your main scanner control panel. Use it
to scan or to see all the buttons.
• The Detail View shows the current scan settings for a
button.
• The Hardware View shows the current scanners connected
to your computer.
4. From the Hardware View and Detail View, click the green arrow
to return to the Button View. You can also click on the hardware
icon to return to the Button View.
5. To close the One Touch Button Panel, click its close button.
The Button View.
The Button View.
The Hardware View. The Detail View.
Click these
arrows to
navigate through
the panel’s three
views.
DocuMate 520 Scanner User’s Guide 35
Scanning
About the One Touch Button Panel’s Names and Icons
The names on the One Touch Button Panel correspond to the
scanner buttons and indicate their original factory settings. But you
can change the Destination Application and any other settings of a
button.
The eMail button is set up to scan documents then immediately
attach them to a new email message in your default eMail program.
If you don’t have an email program on your computer, the button
will have a question mark as its icon.
The Copy button is set up to send the scanned image directly to
your computer’s printer, copier, or fax machine without opening the
scanned image in an application. This essentially means you can
use your scanner as if it is a copier.
The Scan button is pre-configured to scan your documents in the
PDF format then open them in the PaperPort application that you
received with your scanner. You can then use the features of
PaperPort to work with the image.
If you want to use another application to work with your scanned
images you can change the Destination Application and settings of
a button. For example, if you scan a lot of documents that have
faint images, such as hand-drawn sketches in light pencil, you
might want to change the Destination Application to Microsoft
Paint®, or some other drawing program.
A special pre-configured setting for your scanner is the Transfer to
Storage option, indicated by the folder icon on the Button Panel.
This option is designed for archiving documents. When you scan
with Transfer to Storage as the Destination Application, the
scanner sends the scanned image directly to the default folder at
C:\Documents and Settings\<your user name>\My
Documents\My One Touch Archive\PDF Documents without
first opening it in an application. The file will be named with the
current date. Initially, none of the three scanner buttons are
assigned this setting, but if you want to use the scanner for
archiving documents, you can easily choose this pre-configured
setting for a button.
See the next section, “Configuring the One Touch Buttons” on
page 36, to change the settings of the buttons on the One Touch
Button Panel.
Scanning
36 DocuMate 520 Scanner User’s Guide
Configuring the One Touch Buttons
When you first connect your scanner to a computer, the scanner’s
software configures each button with appropriate settings. Each
One Touch button configuration consists of a Destination
Application, a Scan Configuration, and a Document Format.
To open the One Touch Properties window:
1. Click the One Touch icon. It is located in the Windows
Notification Area at the bottom right corner of the screen.
2. Right-click a button on the One Touch Button Panel.
REMINDER: Remember that left-clicking a button on the One
Touch Button Panel starts the scanner scanning. Right-clicking
opens the One Touch Properties window.
The One Touch Properties window opens for that button.
This example shows the settings for the Scan button. The tabs
across the top of the window correspond to the buttons.
Clicking a tab shows the current settings for the corresponding
button on the scanner and One Touch Button Panel.
Right-click on a button, for example the Scan
button, and the One Touch Properties window
opens for that button. The tab at the top of the
One Touch Properties window shows which
button’s settings are being displayed.
DocuMate 520 Scanner User’s Guide 37
Scanning
About the One Touch Properties Window
The One Touch Properties window is where you can select new
settings for the buttons. The One Touch Properties window also
contains special scanning features such as scanning and burn to a
CD, scanning and converting text directly into an HTML web page,
and scanning with optical character recognition (OCR) that turns a
scanned image into text that you can edit.
The following example of the One Touch window shows the
settings for Scan button. The button is set to scan with the
configuration named US Letter then open PaperPort to display the
scanned image. The Format option is set to scan in the PDF image
format.
The settings on the Properties window are:
Button Tabs—Click a tab to see the settings for that button.
Select Destination—The list of applications that can open to
display the scanned image for the selected button. To configure the
list of available applications, click the Options tab at the top of the
window and select the desired options. See “Selecting Options for
a Button” on page 52 for more information.
To make sure all of your computer’s Destination Applications are
linked to One Touch 4.0, click the Refresh button.
NOTE: Some of the options on the One Touch Properties
Window (and other One Touch windows and dialog boxes) are
“grayed out” and are not available. Grayed out options are not
appropriate for your Xerox DocuMate 520 scanner. If you use
the One Touch application with other Xerox scanners, grayed
out options become active, if appropriate.
The Destination Application.
This is the application that
opens when you are finished
scanning.
The settings that
the scanner uses
when scanning
with the currently
selected button
(in this case the
Scan button).
The file format of
the images of
the scanned
item.
Click to select
options.
The button name.
Scanning
38 DocuMate 520 Scanner User’s Guide
Select Configuration—The list of available scan configurations for
the selected button. The configuration’s basic settings include:
scanning mode, resolution (dpi), page size, brightness (Br), and
contrast (Cr). To see a selected scan configuration’s settings, click
its icon. Click the icon again to close the detailed information.
These icons next to each scan configuration indicate the scanning
mode:
You can also click the Edit button or double-click the configuration
to see more detailed information about the selected configuration.
Select Format—A set of file formats for the scanned image for the
selected button. The formats are based on the type of destination
application you select. This example shows the formats that apply
to the PaperPort application.
The button names indicate their file types. See “Selecting Format
Options” on page 47 for more information about the available
formats.
Options tab—Displays a window for selecting options related to
the selected destination application for the scanned image.
NOTE: Later on, If you install new software that can be used as
a Destination Application, click the Refresh button again to link
the new software to One Touch 4.0.
NOTE: Use Configure Before Scan if you want to set the
scanning mode manually before scanning. See “Configuring
Before Scanning” on page 64.
Click the icon of a
selected configuration
to view its settings.
Color GrayscaleBlack and White
Configure
Before Scan
DocuMate 520 Scanner User’s Guide 39
Scanning
Selecting New Settings for a Button
For each of the three One Touch buttons, you can select a new
Destination Application, Scan Configuration, and Document
Format.
To select new settings for a Scanner Button:
1. Click the tab of the button you want to change.
Each button has its own settings. So, as you click the tabs, the
available settings on the window change to show them for each
button.
2. From the Select Destination list, select the application where
you want documents sent when scanning is finished.
See “Selecting Options for a Button” on page 52 to display a
full list of the Destination Applications that you can use with the
scanner.
3. From the Select Configuration list, select a scan
configuration.
To scan in color, select one of the configurations indicated by
the small color icon, such as the Color Document configuration.
To create your own scan configurations see “Creating a New
Scan Configuration” on page 55.
Select a software application
as the destination to send
scanned documents.
Select a configuration
for scanning the item.
Select a format for
the scanned image.
Click a tab to select a button.
NOTE: If you select a word processing program such as
Microsoft WordPad or Microsoft Word and a format that can be
used for OCR (such as TEXT, RTF, or DOC), the text in scanned
images is automatically converted to word processing text. See
“Scanning with Optical Character Recognition (OCR)” on
page 65 for details.
Scanning
40 DocuMate 520 Scanner User’s Guide
4. Select a Format option.
The available options apply to the Destination Application you
select. For example, if you select Microsoft Word as the
Destination Application, the available formats are for text, such
as .doc, .txt, and .rtf. However, if you select Microsoft Paint as
the Destination Application, then the available formats are for
graphics, such as .bmp, and .jpg.
5. Click OK to accept any changes and close the window.
To accept changes but keep the window open to work with
other features, click Apply.
Note that while the One Touch Properties window is open, you
cannot scan yet by clicking a button on the One Touch Panel.
You must click OK or close the One Touch Properties window
first. However, you can scan at any time by pressing a button
on the scanner.
When you are finished selecting new settings for a button and
you press or click a scanner button, the document is scanned
using the newly configured settings for that button.
DocuMate 520 Scanner User’s Guide 41
Scanning
Setting Destination Application Properties
The different types of Destination Applications have various
properties that you can select.
1. On the One Touch Properties window, click a Destination
Application.
2. Click the Properties button.
A One Touch 4.0 Link Properties dialog box opens for the type
of Destination Application you selected, and the available
options are for that type of application.
PaperPort Properties
These properties apply to PaperPort, and are for designating the
folder to receive your scanned items.
Click a Destination
Application.
Click the Properties
button.
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42 DocuMate 520 Scanner User’s Guide
1. Select the PaperPort folder where you want the file of the
scanned image to be located.
2. Click OK.
3. Click OK or Apply on the One Touch Properties window.
When PaperPort opens after you finish scanning, the
thumbnails of your scanned documents are on the Desktop in
that folder.
Text Documents Properties
These properties apply to Microsoft Word, Microsoft Excel
®
, and
the other applications indicated by their icons in the list. The
properties apply to the Optical Character Recognition (OCR)
settings for the applications.
1. Click in the OCR settings boxes for the options you want.
The options will apply to all the applications in the group.
Always send a file, even when no text was found—The
scanned file is sent to the OCR reader even if the image does
not appear to contain text. This could occur if you scanned a
photograph with a One Touch button set for text applications.
Show message if text recognition failed—A message will
open on the screen if the OCR reader does not detect text in
the image.
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2. To add another application to the list, click the Add Application
button.
The Add Text Based Link dialog box opens.
3. Click Browse to find the application you want to add to the list.
When you select the application using the Browse button, steps
1 and 2 on the dialog box are automatically filled in, and the
application icon appears in step 3.
4. Select the icon in Step 3 of the dialog box. That is the icon that
will appear in the One Touch Destination List.
5. In step 4 of the dialog box, select the file formats that the
application will accept.
Refer to the documentation that you received with the
application to see which text formats the application accepts.
The options you select under step 4 determine the format icons
that appear in the One Touch Properties window for that group
of applications.
6. Click the Add button.
7. Click OK or Apply on the Link Properties window.
8. Click Refresh on the One Touch Properties window.
9. Click OK or Apply on the One Touch Properties window.
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44 DocuMate 520 Scanner User’s Guide
Image Documents Properties
These properties apply to the OmniPage Pro software that you
received with your scanner, plus Microsoft Paint and other image
processing applications.
1. Click in the Color document handling settings boxes for the
options you want.
The options will apply to all the applications in the group.
Convert Bitmaps using Screen Resolution—Use this option
to ensure that an image will fit on the computer’s screen. When
a computer screen is set to a lower resolution, bitmap images
with a higher resolution may be too big to fit on the screen.
Converting the bitmap image to match the screen resolution
ensures that the image fits on the screen.
Convert Bitmaps to JPEG—JPEG files can be compressed to
produce smaller file sizes and, therefore, shorter transmission
times. Use this option to provide that compression capability to
image files.
2. To add another application to the list, click the Add Application
button.
See the steps on page 43 to add an application to the list.
3. Click OK.
4. Click Refresh on the One Touch Properties window.
5. Click OK or Apply on the One Touch Properties window.
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Storage Properties
These properties apply to the Destination Application named
Transfer to Storage. If a CD burner is attached to your computer,
and your computer is running Windows XP, you also use this dialog
box to start the Burn to CD process. See the section “Scan and
Burn to a CD” on page 74.
You can also set up multiple configurations to store scanned items
in separate locations. See “The Storage Options Tab (Archive)” on
page 61 and “Scanning to Multiple Folders” on page 82.
1. Click the Storage Layout options you want.
All documents are in the root—The scanned documents are
saved in the root of the folder specified in the Storage Location.
Documents are put into folders by month, week, or type—
Folders are created based on your selection (month, week, or
type) and the scanned documents are saved in those folders.
New folders are created for each month and week so you can
keep track of when you scanned the documents.
2. Click the Browse button to specify the location to store the
scanned documents, or type a location directly into the box.
If you are scanning to a shared network drive, it must be a
mapped drive. For more information about mapped drives, see
your network administrator.
NOTE: If you do not have a CD burner attached to your
computer, the CD options are not shown on the dialog box.
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46 DocuMate 520 Scanner User’s Guide
3. If you have a CD burner attached to your computer, the option
Show message when ready to burn 5" CD (700MB), should
also be selected so you will see a message when it’s time to
click the Burn to CD button.
4. Click OK on the Link Properties window.
eMail Properties
These properties apply to email applications so you can specify the
folder for documents that you will attach to an email message.
Microsoft Outlook
®
will accept direct attachment of documents to a
blank email message as soon as scanning is finished, but other
email applications may not. If you’re using one of those
applications, such as America Online
®
(AOL), you need to know
which folder contains the scanned documents so you can manually
attach them to your email messages.
1. Click the Browse button for Folder for storing attachments
and choose a folder for your eMail attachments.
2. If you are using AOL on your computer, and the folder name for
AOL is incorrect, click the Browse button and find the correct
AOL folder.
For scanned images to be auto-attached to a blank email
message, you must have the specific folder location AOL uses
to find the attachments. Please contact AOL for more
information about the folder location in which AOL stores
attachments.
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3. If you need to change your email client, or any other internet
options, click the Internet Options button.
The Windows Internet Options Control Panel opens. Click the
Programs tab and choose a new email client from the Email
list. These are the standard Windows Internet options. Please
see your Windows documentation for more information about
Internet options. If you are using AOL, please see the AOL user
manual for making changes to the Internet options applicable
to AOL.
4. Select the options for color document handling.
Convert Bitmaps using Screen Resolution—Use this option
to ensure that an image will fit on the computer’s screen. When
a computer screen is set to a lower resolution, bitmap images
with a higher resolution may be too big to fit on the screen.
Converting the bitmap image to match the screen resolution
ensures that the image fits on the screen.
Convert Bitmaps to JPEG—JPEG files can be compressed to
produce smaller files sizes and, therefore, shorter transmission
times. Use this option to provide that compression capability to
image files.
5. Click OK.
6. Click OK or Apply on the One Touch Properties window.
Selecting Format Options
The Format options that you select determines the file format of the
scanned document. Appropriate format options and file types are
available for the type of Destination Application selected for the
button.
The available options are for images and text.
The Text Formats are for text file types. The names of the formats
indicate their file types. See “Text Formats” on page 49 for details.
Image Formats. Text Formats; sPDF is
only one of several text
formats available.
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Image Formats
Select an image file format for photos, artwork or other documents
that you want to save as images. BMP and TIFF are standard
image file formats generally used if you want to do additional image
processing, such as photo touch-up or color correction. Both of
those file formats tend to be larger than the JPEG format.
Because JPEG image files can be reduced in size, the JPEG
format is often used for images on web pages, or if file size might
be a problem when electronically sending the files. JPEG files are
reduced in size by lowering their image quality, and you can select
the degree of quality for your scanned images from the JPEG file
format icon.
The PDF format is often used to create images of text pages. You
may want to select PDF as the format when scanning text pages
that do not require OCR processing or other processing. The PDF
format is also used to put multi-page documents on web sites as
pdf-readable files. As with the JPEG option, the PDF format can be
reduced in size or quality.
To select a JPEG or PDF file size:
1. Select JPG or PDF as the format.
2. Right-click on the JPG or PDF icon.
A menu opens.
NOTE: The two other PDF formats—nPDF and sPDF—are for
scanning with OCR processing and with the ability to search the
scanned text. See the next section, “Text Formats,” and also
“Scanning with sPDF or nPDF and Searching for Text” on
page 72 for details.
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3. Choose the file size/image quality option for your scanned
images.
Minimize Size—Smallest file size, lowest image quality.
Normal—Medium file size, some loss of image quality.
Maximum Quality—Largest file size, no loss of image quality.
Your selection pertains only to the button currently selected on
the One Touch Properties window. Other buttons that have
JPG or PDF selected as the Format are not affected, so you
can set the JPEG or PDF file size/image quality independently
for each button.
4. Click OK or Apply on the One Touch Properties window.
Text Formats
Selecting the text format option also selects OCR processing as an
automatic step for scanning. Therefore, when you scan a
document with the text format selected, the text portions of the
document are automatically converted to editable text. See
“Scanning with Optical Character Recognition (OCR)” on page 65.
Select a text format for documents with text or numbers, such as a
business letter, report, or spreadsheet. The text format icon has
several file formats available, depending on the Destination
Application you select.
The specific file format is the file name extension on the text format
icon.
As you select Destination Applications that are text applications,
the text format icon changes to match the file type of the
application. In some cases, the Destination Application supports
several file types, and you can right-click on the icon to choose the
particular file type for that application.
To select a file type for the text format:
1. Select the Destination Application.
2. Right-click on the text format icon.
The specific text format; this
example is for Microsoft Word
format (.doc).
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50 DocuMate 520 Scanner User’s Guide
A menu opens. The following figure shows samples for
different Destination Applications.
3. Choose the file type that you want for the text format.
Your selection of a file type pertains only to the button currently
selected on the One Touch Properties window. Other buttons
that have a text option selected as the Format are not affected,
so you can set the text file type independently for each button.
Simple Text—The .txt file format. Text with no formatting; used
by the standard Microsoft Notepad application.
Rich Text Format—The .rtf file format. Text that retains
formatting when converted. Available with Microsoft WordPad
and Word.
Word Document—The .doc file format used by Microsoft
Word. The .doc format is only available if you have installed
OmniPage Pro on your computer.
Comma Delimited—The .csv file format; used for database or
spreadsheet data with fields separated by commas. When the
document is converted into editable text by the OCR software,
the fields are maintained so you can copy and paste them to a
database or spreadsheet application. The .csv file format is
only available if you have installed OmniPage Pro on your
computer.
Excel Spreadsheet—The .xls file format used by Microsoft
Excel.
HTML Document—The .htm file format used to create web
pages.
Example menu for the TEXT format
when the Destination Application is
Microsoft Word.
Example menu for the TEXT format
when the Destination Application is
a Storage location.
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Searchable PDF—The sPDF file format used by Adobe
Acrobat and OmniPage Pro. This format converts scanned text
into PDF with text search and OCR capabilities. It is only
available if you have installed OmniPage Pro on your
computer. See “Scanning with sPDF or nPDF and Searching
for Text” on page 72 for details.
Normal PDF—The nPDF file format used by Adobe Acrobat
and OmniPage Pro. This format also converts scanned text into
PDF with text search and OCR capabilities, plus you can edit
the text in an nPDF image if you have a PDF editing program.
The nPDF format is also only available if you have installed
OmniPage Pro on your computer. See “Scanning with sPDF or
nPDF and Searching for Text” on page 72 for details.
4. To change the OmniPage OCR settings, choose OCR
Options.
The OCR Options provide a series of selections for the OCR
feature when you scan text. See “Selecting OmniPage OCR
Options” on page 66 for details.
Note that the OCR Options settings apply to all buttons. If you
change them for one button, those changes apply to the other
buttons as well.
5. Click OK or Apply on the One Touch Properties window.
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Selecting Options for a Button
The One Touch Options determine the types of Destination
Applications available for a button, as well as the location of the
files of your scanned items.
To select options:
1. Open the One Touch Properties window and click the Options
tab.
2. Click the Select Button menu arrow and select the button for
new options. The example above shows the Scan button is
selected.
3. Select button options as described below.
Show All Destinations—This option selects all the Destination
Application categories. The list of Destination Applications
available for the selected button will include all the applications
on your computer that fall into these categories. The list also
includes printers and other devices connected to your
computer so, for example, you can scan an item and have it
printed immediately.
Select Destinations—Select this option to individually choose
the types of applications to include in the list of Destination
Applications. Check the boxes for the type of application to
include.
• Document Management includes PaperPort and other
applications for processing and keeping track of your
scanned documents.
Options tab.
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• Image Editors include Microsoft Paint and other drawing
and graphics applications.
• Text Editors include Microsoft Word and WordPad,
Microsoft Excel, and other word processing and
spreadsheet applications. Select this option if you want
OCR processing to convert your scanned documents to
text that you can edit. See “Scanning with Optical Character
Recognition (OCR)” on page 65 for more about OCR.
• PDF applications are for documents scanned to the PDF
format.
• Email includes Microsoft Outlook and other email
applications. See “eMail Properties” on page 46 for details
about attaching scanned documents to your email
messages.
• Storage and CD-R/W is for either storing scanned
documents in a folder, or sending them to a CD burner to
create a CD containing the scanned documents. See
“Transferring Scanned Documents to Storage” on page 81
and “Scan and Burn to a CD” on page 74 for details.
• Fax and Print is for sending your scanned documents
directly to your printer or fax software for faxing.
• Sti event forwarding is for using another application’s
interface for scanning. The One Touch Event Forwarding
dialog box opens so you can select which application to use
to continue scanning. See “Scanning with Event
Forwarding” on page 77 for details.
4. After selecting a new category for the Destination Applications,
click the tab of the button you’re working with to see which
applications are added to the list. For example, if you selected
new categories for the Scan button, click its tab at the top of the
window.
Show Progress Window—Select this option to display the
progress window of the document(s) during scanning.
Create copies of scanned documents—Sometimes the
image of a scanned document is only saved as a temporary file
until its Destination Application is finished using it. In those
cases you may or may not want an additional, permanent copy
saved on your hard drive.
For example, if you scan a picture to an email application, the
scanned image is saved as a temporary file, then attached to
the email, and the email is sent. Later, the temporary file of the
scanned picture is deleted. The same situation may occur
when you scan directly to a printer or scan to a fax application.
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After a scanned item is printed or faxed, its temporary file is
deleted. However, by selecting this Create copies of scanned
documents option, you can choose to save permanent copies
of the scanned items on your hard drive.
The copies will be saved in the folder specified in the Folder
Copy Options section (see the figure and description below).
This option is not available if either Document Management or
Storage and CD-R/W are selected because, by default, file
copies for those types of Destination Applications are already
automatically saved in the folder for copies.
For that reason, this option is not available if the Destination
Application is PaperPort because it is a Document
Management application.
Likewise, the option is not available if the Destination
Application is set as Transfer to Storage because it uses
Storage and CD-R/W software.
Folder Copy Options—This section of the dialog box sets the
location for copies of your scanned documents and how you
want to group them.
Click the Browse button and find the folder for the copies.
Select the grouping option for the documents. The Group by
button option groups the documents under the name of the
One Touch button. Group by type arranges the scanned
documents by the type of file, such as .doc or .jpg. If you also
want to group them by date you can choose the week and
month options.
The following example shows the folders when the selections
are Group items by type and Group items by month.
5. Click OK to save the options for the selected button.
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Creating a New Scan Configuration
The scan configurations are where you select the scanning
resolution, brightness, mode (color, black&white, or grayscale),
and a number of other settings.
Note the lock icon on the preset configurations. Although you can
unlock and edit the preset configurations, we recommend that you
leave them locked, and only add new configurations. That way, you
will always have the original factory-set configurations available.
When you create a new scan configuration, it will be listed for the
buttons that are set for the same types of Destination Applications.
For example, if you create a new configuration for a button that is
set to show image editor applications, that new configuration is
also listed for any other buttons set for image editors, but not for
buttons set for text editing applications. Thus, you can create
specific sets of scan configurations for specific functions and they
are listed only when appropriate.
To create a new configuration:
1. Open the One Touch Properties window and click the tab of the
button to have the new configuration.
2. Scroll through the applications in the Select Destination list and
click the application you want for the new scan configuration.
3. Click the New button.
If you want to start from the settings of another configuration,
select the configuration, then click the Copy button (not the
Copy tab).
The Scan Configurations.
Click the tab of the button to
have the new configuration.
Click New to create a
new Scan Configuration.
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56 DocuMate 520 Scanner User’s Guide
The Scan Configuration Properties dialog box opens. If the
Scan Settings tab is not selected, click it.
4. Type a name for the new scan configuration.
5. Select scan settings for the new scan configuration.
Mode—Select a scanning mode:
• Black&White to scan in black and white. For example,
letters and memos are usually scanned in black and white.
This scan mode produces the smallest file size.
• GrayScale to scan items such as documents containing
drawings or black and white photographs. This mode
produces an image of up to 256 shades of gray.
• Color to scan color photographs and other color items.
Color scans have the largest file size.
Resolution—Drag the slider to the right or left to adjust the
dots per inch (dpi) of the resolution. The maximum resolution is
600 dpi; the minimum is 50 dpi. The higher the dpi setting, the
sharper and clearer the scanned image. However, higher dpi
settings take longer to scan and produce larger files for the
scanned images.
Brightness and Contrast—Sometimes an item is scanned
with the brightness and contrast set too light or too dark. For
example, a note written with a light pencil may need to be
scanned darker to improve legibility.
Brightness refers to the lightness or darkness of the image.
Contrast is the range between the darkest and lightest portions
of the image. The greater the contrast, the more difference
between the lighter and darker shades in the image.
If the configuration is
locked, click the lock
to unlock it. The icon
becomes a key as
shown here.
Type a new name for
the configuration.
Select the scan mode
and drag the slider to
set the resolution.
Drag the sliders to set
the Brightness and
Contrast.
NOTE: If you select a printer or other device in the Select
Destinations list, the dialog box may have an additional Device
Settings tab for setting specific options for the particular device.
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Drag the sliders to the right or left to adjust the brightness and
contrast of the scanned image. The Contrast setting does not
apply to the Black&White mode.
6. If you want to lock the configuration, click the Key icon to
change it from a Key to a Lock.
7. Click the Page Settings tab to select page settings.
Size—Click Standard, click the menu arrow and choose a
page size from the list, or click Custom and enter the horizontal
and vertical page dimensions in the boxes. The maximum size
is 8.5" x 14". The units of measurement can be inches or
millimeters. Click the name of the units, inches or millimeters,
to toggle between them.
Improvements and Settings—Only the options that apply to
the selected Destination Application are available.
• AutoCrop to Original—Select this option to let the
scanner automatically determine the size of the item being
scanned. For example, if you scan a 5”x 7” photo, the
scanner will determine the size of the photo.
When using the AutoCrop to Original option for a single
page on the Flatbed Glass, make sure to align the top left
corner of the item with the arrows at the top left corner of
the Flatbed Glass.
Click to toggle
between inches
and millimeters.
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When using the AutoCrop to Original option with the
Automatic Document Feeder, make sure to adjust the
paper guides on the scanner so the page is not skewed
when it feeds into the scanner. Skewed pages may not crop
properly.
• Reduce Moire Patterns—Moire patterns are wavy, rippled
lines that sometimes appear on the scanned images of
photographs or illustrations, particularly newspaper and
magazine illustrations. Selecting Reduce Moire Patterns
will limit or eliminate moire patterns in the scanned image.
This option is only available for the GrayScale or Color
Mode at 300dpi or less.
• Straighten Image—Select this option to let the scanner
automatically determine if a page is skewed, then
straighten its image. The scanner detects page edges and
can sense when the page is fed through at an angle.
However, if the page is fed through at too great an angle,
the image may not straighten correctly. In that case, re-
scan the page using the paper guides to feed the paper in
straight.
• Invert Image—Only available for Black&White Mode, this
option reverses the black and whites of an image.
Original Image. Inverted Image.
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• Color Filter—Color filter is the ability of your scanner to
automatically remove a color from a scanned item. For
example, if you are scanning a letter with a red watermark,
you can choose to filter out the red so the scanned letter
just shows the text and not the red watermark. Color filter
applies to Black&White or GrayScale Mode.
8. Click the Advanced Settings tab.
The options of the Advanced Settings tab are for the Color or
GrayScale scanning mode.
Saturation is the strength or purity of a color, hue is the color
your eyes see as reflected from the image, and gamma
controls the brightness of the midtones of the color.
9. Drag the sliders to the left and right to change the color
settings. As you do, the image changes to show the effects of
the new settings.
10. Click OK to save the new configuration.
It will now appear in the list of Scan Configurations on the One
Touch Properties window for the appropriate Destination
Applications.
The original with a red
watermark over black text.
The scanned item with the
red filtered out.
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The Device Settings Tab
A Device Settings tab appears on the Scan Configurations dialog
box when your selected Destination Application sends the scanned
image to a printer, fax application, or other device. You use the
options on the Device Settings tab to select settings for the device.
1. Click on the Device Settings tab.
Fit to page, reduce image if necessary—If the scanned
image is too big to be printed or faxed on a single page, the
image will automatically be reduced to fit the page.
Actual size, crop image if necessary—If the scanned image
is too big to be printed or faxed on a single page, the image will
automatically be cropped around its edges to fit on the page.
Center image on page—The image will be printed in the
center of the page instead of at the top right corner.
Maintain aspect ratio—The aspect ratio is the length-to-width
relationship of the image’s dimensions. Select this option so
the image’s relative proportions remain constant.
AutoRotate image for best fit—If the image is a Landscape
format and the device is printing in the Portrait mode, or vice
versa, rotate the image to fit on the page.
Collate copies—If you’re printing more than one page, collate
the copies. Enter the number of copies in the Copies box.
Advanced—Click to see additional settings for the device. The
dialog box that opens is specific to the device. For example, if
the device is your printer, the dialog box is your printer’s setup
settings.
2. Click OK or Apply.
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The Storage Options Tab (Archive)
A Storage Options tab is on the Scan Configurations dialog box
when the Destination Application is Transfer to Storage. You use
the options on this tab to select where to save your scanned items
for storage when scanning with that particular Scan Configuration.
1. Click on the Storage Options tab.
2. Click the Storage Layout options you want.
All documents are in the root—The scanned documents are
saved in the root of the folder specified in the Storage Location.
Documents are put into folders by month, week, or type—
Folders are created based on your selection (month, week, or
type) and the scanned documents are saved in those folders.
New folders are created for each month and week so you can
keep track of when you scanned the documents.
By default, the location of the archived documents is at
C:\Documents and Settings\<your user name>\My
Documents\My One Touch Archive and in a folder based on
your selection for the Storage Layout. For example, if the file
type is TIFF, and you select Documents are put into folders
by type, the default location of scanned archive documents is
at C:\Documents and Settings\<your user name>\My
Documents\My One Touch Archive\TIFF Documents.
3. If you want to store your archive documents in some other
location, click the Browse button to specify the new location.
4. Click OK or Apply.
NOTE: The selections on the Storage Options tab override the
Storage Properties options. This means that you can create
separate Scan Configurations to store scanned items at various
locations. See “Storage Properties” on page 45 and
“Transferring Scanned Documents to Storage” on page 81 for
more details.
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62 DocuMate 520 Scanner User’s Guide
Editing or Deleting Scan Configurations
To edit or delete a scan configuration:
1. Open the One Touch Properties window and click the tab of the
button that has the scan configuration to edit or delete.
2. Select the scan configuration you want to edit or delete.
3. To delete the configuration, click the Delete button.
4. To edit the configuration, click the Edit button.
The Scan Configuration Properties dialog box opens for that
configuration.
You can make changes to a configuration, but for the changes
to be saved, the configuration must first be unlocked.
NOTE: Your scanner comes with a number of configurations
pre-set at the factory. We recommend that you keep those
configurations locked and do not edit or delete them. That way,
you will always have the factory-settings available. If you do edit
or delete them, and want to get the factory pre-sets back again,
you will need to uninstall then re-install your scanner.
NOTE: If the Delete button is not available, the selected
configuration is locked and cannot be deleted. You must first
click the Edit button and unlock the configuration, as explained
in the next steps.
Select the scan configuration
to edit or delete. It must be
unlocked, as indicated by not
having a lock displayed here.
Select the button that has
the configuration you want
to edit or delete.
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Click the lock icon to unlock the configuration. Clicking it
toggles between locking and unlocking the configuration. The
key icon indicates the configuration is unlocked.
5. Edit the settings and click OK.
Click the Key/Lock
icon to toggle between
locked and unlocked.
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64 DocuMate 520 Scanner User’s Guide
Configuring Before Scanning
Choosing Configure Before Scan simply opens a scanning
interface when you press or click a button. You can then use the
interface to change the Resolution, Scan Mode, and other settings.
When you scan, the scanned image will still be sent as the file type
and to the same Destination Application already selected in the
One Touch Properties window for that button.
To configure before scanning:
1. Open the One Touch Properties window.
2. Select the scan configuration Configure Before Scan.
3. Right-click on Configure Before Scan and choose an interface
to use for configuring before scanning.
TWAIN—The TWAIN Interface opens for you to make changes
prior to scanning. See “Scanning with the TWAIN Interface
from PaperPort” on page 89.
ISIS—The ISIS Interface opens for you to make changes prior
to scanning. See “Scanning with the ISIS Interface” on
page 117.
WIA—The Windows Image Acquisition Interface (WIA) opens
for you to make changes prior to scanning (available on
Windows XP only). See “Scanning with the WIA Interface” on
page 113.
4. Click OK or Apply on the One Touch Properties window.
Select Configure
Before Scan.
Right-click on
Configure Before
Scan to get the
menu, and
choose the
interface to use
for scanning.
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Scanning
Scanning with Optical Character Recognition (OCR)
Optical Character Recognition (OCR) converts text and numbers
on a scanned page into editable text and numbers. You can then
work with the text and numbers to edit, spellcheck, change font or
type size, sort, calculate, and so forth.
You must have the OmniPage Pro software installed on your
computer in order to use the OCR options with the One Touch 4.0
software and your scanner. OmniPage Pro is on the Disc 2 CD that
you received with your scanner in case you haven’t installed it yet.
If OmniPage Pro is installed, the OCR process is automatic when
the format on the One Touch Properties window is a text format,
such as DOC, TEXT, XLS, HTML, RTF, sPDF, and nPDF.
To scan with OCR:
1. Load the pages into the scanner.
2. Press the button on the scanner, or on the One Touch Button
Panel, that has a text format set as its page format.
The Scan button is preset with PaperPort as the Destination
Application and a text format for the page format. It will convert
scanned documents to editable text.
3. Click the Scan button, or if you’ve set up one of the other
buttons for scanning with a text format, click it instead.
Your scanned pages appear in the Destination Application with
their text ready for editing and other text processing.
NOTE: Xerox recommends that all OCR processing use the
original factory settings for OCR scanning that came with your
scanner. When scanning with other settings, use at least 300 dpi
for the resolution. If the original documents are of poor quality or
have a small type font, 400 dpi can be used as the maximum
resolution.
NOTE: OCR scanning is also for spreadsheets so you can work
in Microsoft Excel (or other spreadsheet applications) with the
figures and text from the original spreadsheets. Set up a button
with Microsoft Excel as the Destination Application and XLS as
the page format. When you scan a spreadsheet, it will open in
Excel with its text and figures ready to be edited.
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66 DocuMate 520 Scanner User’s Guide
Selecting OmniPage OCR Options
One Touch 4.0 and OmniPage Pro work together to combine
scanning with OCR processing into one integrated step. You can
select a range of options for the OCR process.
To select OmniPage OCR options:
1. Open the One Touch Properties window.
2. Click the Scan button, or one of the other buttons if you’ve set it
up to use the text format as its file type.
3. Right-click on the format icon to see the menu.
4. Choose OCR Options from the menu.
NOTE: OmniPage OCR options apply globally to all the One
Touch buttons that perform OCR. For example, the Scan button
is set by default to OCR text, but the Copy button is not. If you
reconfigure the Copy button to also OCR text, the OCR options
you select for Scan button will also apply to the Copy button.
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Scanning
The OmniPage OCR Options window opens with the OCR tab
selected.
5. Choose the options you want from the OCR window.
Languages in Document—Select the language(s) in the
documents to be scanned. These are the languages that will be
recognized during the OCR process. For faster and more
reliable language recognition, select only the languages in the
document.
The languages at the top of the list are your recent choices.
Below that the languages are in alphabetical order. Type a
letter to jump to one of the languages in the list.
The dictionary icon indicates a language with dictionary support
available. The dictionary is consulted to help in the OCR
process. It can also offer suggestions during proofing.
User Dictionary—A user dictionary is your personal dictionary
with words that you want the OCR proofreading process to
recognize as legitimate words. For example, if you scan
documents with highly technical terms not found in typical
dictionaries, you can add them to your personal dictionary. You
can also add names that you expect to be in the documents
too. That way, when the OCR process proofreads the text,
names will not be considered misspelled words.You can create
multiple user dictionaries.
Click the menu arrow and select a user dictionary from the list.
Any Microsoft Word user dictionaries detected on your
computer system are also listed. A dictionary named Custom is
your default Word dictionary.
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68 DocuMate 520 Scanner User’s Guide
To create a user dictionary, click the button next to the menu
arrow. Click New, type a name for the dictionary, and click OK.
Click Close and then choose your new dictionary from the list.
It will be used during the OCR process. You add words to a
dictionary during the proofreading process. To turn on the
proofreading process for your scanned documents, see the
OmniPage Pro documentation.
Professional Dictionaries—These are legal and medical
dictionaries containing highly specialized words and phrases.
The options are: Dutch Legal, Dutch Medical, English Legal,
English Medical, French Legal, French Medical, German Legal,
and German Medical. Click the checkbox next to a dictionary
name to select it.
Reject Character—This is the character that the OCR process
inserts for an unrecognizable text character. For example, if the
OCR process cannot recognize the J in REJECT, and ~ is the
reject character, the word would appear as RE~ECT in your
document. The ~ is the default reject character.
Type the character you want to use in the Reject character box.
Try to choose a character that will not appear in your
documents.
Font Matching—Your computer system usually has a number
of fonts available for the OCR process to use to recognize text.
However, not all of the fonts may be selected for the OCR
process. Using Font Matching you can select the fonts on your
computer that match the fonts in your documents.
Click the Font Matching button to see the Font Matching
dialog box.
The list on the left are the fonts available on your computer
system. The list on the right are the fonts that will be used by
the OCR process to recognize the text in your documents. If
possible, the list of Fonts for your document should include
all the fonts in the documents you plan to scan. To add new
fonts to that list, select a font in the Fonts on System list and
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Scanning
click Add. Note that when you select a font, a sample appears
in the text box so you can compare it with the fonts in your
document to see if that’s the right font. To remove a font, select
it and click Remove. To return the lists to their defaults, click
Use Defaults. Click OK when you’re finished.
6. Click the Process tab and choose the options from the Process
window.
When bringing in a new image—Click the menu arrow and
select where you want new pages added to your current
document. The choices are After last page, After current
page, Before current page, and Before first page.
Automatically prompt for more pages—Select this option if
the document is too big to fit into the scanner’s paper guide.
Automatically correct page orientation—Select this option to
have the OCR process check orientation and automatically
rotate an improperly oriented page image by 90, 180 or 270
degrees prior to recognition. All pages are automatically
straightened (deskewed) if necessary.
Retain text and background color—If your document
contains colored text or backgrounds, select this option to have
them detected and displayed in the text editing application you
have selected. The colored text and backgrounds will also be
available for export. Deselect this option if you want color
pictures in the document but do not want colored text and
backgrounds. You can change the color of texts and
backgrounds in the OmniPage Pro Text Editor.
Retain inverted text—Inverted text is white or pale letters on a
black or dark background. Select this option to retain inverted
text, deselect it to have inverted text transformed to normal text
of black text on a white background.
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70 DocuMate 520 Scanner User’s Guide
Look for facing pages—Select this option if you want to scan
two facing pages of an open book in one step, and then to
recognize and store them as two separate pages (as if they had
come from two separate scannings).
User interface language—Click the drop-down arrow and
select the language to use on the OmniPage windows. The
available languages may differ for different parts of the world.
7. Click the Format tab and choose the options you want from the
Format window.
Note that as you select formats, the image changes to
represent the selection so you can see, at a glance, what the
layout will look like.
Automatic—Choose this option to let the OCR process
determine the layout of the pages. It is the fastest type of
format processing. Typically you select this option when the
document has different or unknown types of layouts, pages
with multiple columns and a table, or pages containing more
than one table. The OCR process will then determine if text is
in columns, an item is a graphic or text, and tables are present.
Single column no Table—Choose this option if the document
contains only one column of text and no tables. Business
letters are normally in this form. You can also use this option for
documents with words or numbers in columns if you do not
want them placed in a table or decolumnized or treated as
separate columns.
Multiple columns, no Table—Choose this option if some
document pages contain text in columns and you want it kept in
separate columns, similar to the original layout. If table-like
data is encountered, it is placed in columns, not in a gridded
table.
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Scanning
Single column with Table—Choose this option if your
document contains only one column of text and a table. The
table will be placed in a grid in the text editing application you
have selected. You can later specify whether to export it in a
grid or as tab-separated text columns.
Spreadsheet—Choose this option if the entire document
consists of a table that you want to export to a spreadsheet
program, or have treated as a table. No flowing text or graphics
zones will be detected.
Template—If you created a zone template in OmniPage Pro,
choose a zone template file to have its background value,
zones and zone properties applied to all OCR scanned pages
from now on.
No Formatting (NF)—The document will be plain text,
decolumnized and left-aligned in a single font and font size.
You can export plain text to nearly all file types and target
applications, and graphics, tables and bullets can be retained.
When exporting to Text or Unicode file types, graphics and
tables are not supported.
Retain Fonts and Paragraphs (RFP)—This output format
retains the font and paragraph styling, including graphics and
tables without columnized text. This output format is available
for nearly all file types.
Flowing Page (FP)—This format keeps the original layout of
the pages, including columns. This is done wherever possible
with column and indent settings, but not with text boxes or
frames. Text will then flow from one column to the other, which
does not happen when text boxes are present.
True Page (TP)—This output format keeps the original layout
of the pages, including columns. This is done with text, picture
and table boxes and frames. True page is offered only for target
applications capable of handling the formatting.
8. When you’re finished selecting the OCR options, click OK on
the Options window.
These options will now apply to the OCR processing when you
select any scan button with a text format as the page format.
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72 DocuMate 520 Scanner User’s Guide
Scanning with sPDF or nPDF and Searching for Text
Searchable PDF (sPDF) and Normal PDF (nPDF) are special
forms of an Adobe PDF file. sPDF converts scanned text into the
PDF format with text search and OCR capabilities. nPDF has those
same features, plus you can edit the text in an nPDF image if you
have a PDF editing program.The two PDF formats can also
produce images with different image quality, so you may want to
experiment with them to determine which is better for your scanned
documents. sPDF and nPDF are only available as format options if
you have installed OmniPage Pro on your computer.
To scan with sPDF or nPDF:
1. Open the One Touch Properties window.
2. Click the Scan button, or one of the other buttons if its
Destination Application uses the text format as its page format.
3. Right-click on the text format icon.
This sample shows the menu when the Destination Application
is Transfer to Storage. The menu for other Destination
Applications, such as PaperPort, do not have as many options.
4. Choose the Searchable PDF or Normal PDF option for the
format.
NOTE: If you did not install the OmniPage Pro software as part
of the scanner installation, and you choose to install it at this
time, you may have to restart your computer before the sPDF
and nPDF formats are available in the One Touch software.
NOTE: Not all Destination Applications have the sPDF and
nPDF options. Microsoft Word, for example, does not have them
as scanning options.
DocuMate 520 Scanner User’s Guide 73
Scanning
5. Choose a Scan Configuration.
6. Click OK.
The One Touch Properties window closes.
7. Now scan with that button and the scanned document will be in
the sPDF or nPDF format you selected.
8. To search for the text, open Adobe Acrobat Reader or Adobe
Acrobat.
9. From the Adobe Acrobat File menu choose Open. Open the
file you just scanned, then from the Edit menu choose Find.
10. On the Find dialog box, enter the text to find, then click Find.
See the Adobe Acrobat user manual for more about finding text
in a PDF file, or about editing PDF text.
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74 DocuMate 520 Scanner User’s Guide
Scan and Burn to a CD
If you have a CD burner attached to your computer, you can scan
directly from your scanner onto a CD. This feature is available only
on computers running Windows XP.
To scan and burn to a CD:
1. Put a blank CD into your computer’s CD Drive.
2. Open the One Touch Properties window.
3. Click the Copy button tab, or other button if you’ve set it up to
scan and burn to a CD.
4. Select Burn to CD as the Destination Application.
The Burn to CD Destination Application is only available if you
have a CD burner attached to your computer, but you do not
need to have a CD in the burner to select the destination.
5. Choose a Format and a Scan Configuration.
6. Click OK.
The One Touch Properties window closes.
7. Now start scanning using the button you selected to use to
scan and burn to CD.
When scanning is finished, a bubble message on the screen
tells you that files are waiting to be burned to the CD.
8. Open the One Touch window and make sure that the Burn to
CD Destination Application is still selected and click the
Properties button.
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Scanning
The One Touch 4.0 Link Properties window opens.
9. Make sure a CD is in the CD burner.
10. Click the Burn to CD button.
The CD burner begins and your scanned documents are
written to the CD.
NOTE: Until you click Burn to CD these files are stored in your
computer at C:\Documents and Settings\<your user
name>\Local Settings\Application Data\Microsoft\CD
Burning. This is where Windows XP stores all files waiting to be
burned to a CD by the automatic CD writing wizard. If other files
are also waiting in this location, they will get written with the One
Touch files on the CD.
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76 DocuMate 520 Scanner User’s Guide
NOTE: When scanning items to burn to a CD, you should
always use one of the factory-set default configurations, or a
custom configuration specifically set up for CD burning. The
default configurations are already set up to send the scanned
images to the proper storage location where the Windows XP
CD writing wizard can find the files to burn to the CD. Likewise,
when you create a custom configuration for CD burning, the One
Touch software will automatically make sure the storage location
is correct.
To create a custom configuration for CD burning, select Burn to
CD as the Destination Application, then click the New button and
create the new configuration. You won’t need to select a storage
location because it will be correctly preset for you by the One
Touch software.
Note however, that if you have created other custom
configurations with different storage locations (for example, see
“Scanning to Multiple Folders” on page 82), do not use them for
the Burn to CD Destination Application. Otherwise, the
Windows XP CD writing wizard will not be able to find the
images to burn onto the CD.
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Scanning
Scanning with Event Forwarding
If you want to specify an application to use for scanning at the start
of the process, you can use event forwarding. The scanner will
feed in the first page, but will then stop until you select the
application to use. After you select the application, its interface will
open and you can use it to continue with the scanning.
To scan with event forwarding:
1. Open the One Touch Properties window.
2. Click the button that you want to use for event forwarding.
If none of the buttons have Still Image Client as a Destination
Application, click the Options tab, select Sti event
forwarding, then click Apply and click the tab of the button
again.
3. Select Still Image Client as the Destination Application.
Note that you cannot choose a format for this option because
the actual Destination Application is not selected until after the
scanner feeds in the first page of your document.
4. Choose a Scan Configuration.
5. Click OK.
The One Touch Properties window closes.
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78 DocuMate 520 Scanner User’s Guide
6. Start scanning using the button you selected for event
forwarding.
A dialog box opens for you to select the application to use for
scanning.
7. Select the application in the box and click OK.
Now the application you selected opens and you can continue
the scanning from that application’s TWAIN interface.
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Scanning
Creating an HTML Web Page from Your Scanned Documents
If you scan a document, whether a single page or multiple pages,
you can have the pages converted directly to HTML formatted
pages for posting directly to your web site. Those pages are then
viewable by visitors to your web site without the need for any
internet plug-ins or other special processing. This is, essentially,
from your scanner to a web-ready format in one automatic step.
To scan and create an HTML web page:
1. Open the One Touch Properties window.
2. Click a button that has Microsoft Explorer as one of its
Destination Applications.
If none of the buttons have Microsoft Explorer as a Destination
Application, click the Options tab, select Text editing
applications (i.e. Word), then click Apply and click the tab of
the button again.
3. Select Microsoft Explorer as the Destination Application.
4. Choose HTML as the Format.
5. Choose a Scan Configuration that has the settings for the
image on the HTML page.
For example, if you want the image to be in color on the HTML
page, choose a color configuration.
6. Click OK.
The One Touch Properties window closes.
Choose HTML.
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80 DocuMate 520 Scanner User’s Guide
7. Now press the scanner button or the One Touch Button that
you’ve set up for HTML.
When scanning is finished, the document is first converted to
editable text using the OCR process, then is converted into an
HTML format. Microsoft Internet Explorer then opens showing
your converted page.
8. Choose Save As from the Internet Explorer File menu, give the
page a name, and save it in the location you use for your web
page files.
You may also want to write down the address shown in the
Address bar to make sure you’ll know where to find your new
HTML page later on.
9. You can now use Microsoft Internet Explorer or other
application to post the document to your web page as you
would any other HTML page.
NOTE: Depending on the complexity of the document, its
conversion to the HTML format may take a few moments.
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Scanning
Transferring Scanned Documents to Storage
With the Transfer to Storage scanning process, you can scan
documents and save them in a folder in one step. The process is
ideal for archiving documents without having to manually save or
process them in any other way. If you choose a text format for the
file format, the documents are also automatically converted by the
OCR process into editable text and numbers before being stored.
1. Open the One Touch Properties window.
2. Click a button that has Transfer to Storage as one of its
Destination Applications.
If none of the buttons have Transfer to Storage as a Destination
Application, click the Options tab, select the option Storage
and CD-R/W, then click Apply and click the tab of the button
again.
3. Select Transfer to Storage as the Destination Application.
4. Choose a text format as the Format if you want the OCR
process to convert scanned text to editable text.
5. Choose a Scan Configuration for the documents you want to
archive.
For example, if you want the archived documents to be in color,
choose a color configuration.
Choose a text format to
have the OCR process
convert text to editable
text before the scanned
documents are stored
in their archive location.
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82 DocuMate 520 Scanner User’s Guide
6. Click OK.
The One Touch Properties window closes.
Your scanned pages are stored in the location that you
specified on the One Touch 4.0 Link Properties window.
Scanning to Multiple Folders
When archiving documents with the Transfer to Storage option,
you can scan them to multiple folders. For example, one folder
might be for “Business Receipts,” a second folder might be for
“Personal Receipts,” and a third folder might be for “Annual
Receipts.”
To scan to multiple folders, you create multiple configurations, each
with a different storage location for the scanned documents. Scan
one set of documents using the scan configuration with the
appropriate storage location for that set. Then switch to another
scan configuration and scan the next set of documents to store
them in their folder.
NOTE: The Storage Location shown in the example above is
the default place where your scanned documents are stored if
you haven’t created any new scanning configurations or
selected a new storage location. If you create a new scan
configuration that has its own storage location and you use that
configuration to scan, your scanned documents will be stored at
the new location instead of the default. See the next section,
“Scanning to Multiple Folders,” for examples of setting up new
storage locations.
Your scanned documents
will be stored at the location
you specified on the One
Touch 4.0 Link Properties
window.
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Scanning
Setting up multiple folders for transfer to storage:
1. Using Microsoft Windows, create the folders that you want to
use for storing scanned items. Note that you can also create
the folders later while creating the new scan configurations.
2. Open the One Touch Properties window.
3. Click the tab of button to use for archiving to multiple folders.
4. Select Transfer to Storage as the Destination Application.
5. Click the New button.
The Scan Configuration Properties dialog box opens.
6. To help you remember which folder it is, give the new
configuration a name that indicates the folder name, such as
“Storage for Business Receipts.”
7. Click the Scan Settings, Page Settings, and Advanced
Settings tabs, and select the settings you want.
8. Click the Storage Options tab. This is where you set the
different folder locations for the new configurations.
Select Transfer to Storage.
Click the New button.
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84 DocuMate 520 Scanner User’s Guide
9. Click the Browse button.
10. Select the folder you created for storing the scanned
documents.
If you haven’t created the folder yet, you can click the Make
New Folder button and type the name for the new folder.
11. Click OK. The selected folder will now be set as the Storage
Location, such as “Business Receipts.”
12. Click OK. The new configuration is now listed as a Transfer to
Storage configuration.
13. Repeat the process to create additional new configurations,
such as one named “Storage for Personal Receipts.”
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Scanning
14. Make sure to designate separate folders as the Storage
Locations for the new configurations.
You will now have multiple configurations set up for the
Transfer to Storage destination, and each configuration scans
documents to separate folders.
Scan to multiple storage folders:
1. Load the documents into the scanner that you want to scan to
multiple storage folders.
2. Open the One Touch Properties window.
3. Click the button you’ve set up for archiving documents. In the
example above it’s the Copy button.
4. Select one of the configurations you created for storage.
5. Click OK. The One Touch Properties window closes.
6. Now either press the button on the scanner, or click it on the
One Touch Button Panel.
The documents are scanned to the folder specified for the
configuration.
7. When scanning is finished, open the One Touch Properties
window again and select the other configuration you created for
storage.
8. Click OK. The One Touch Properties window closes.
9. Now either press the button on the scanner again, or click it on
the One Touch Button Panel.
When scanning is finished, the documents are stored in the two
separate folders.
The new
configurations apply to
the Transfer to
Storage Destination
Application.
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86 DocuMate 520 Scanner User’s Guide
To Transfer Documents to a Server or Mapped Drive
When selecting the storage location for scanned documents, you
can select a local folder, or a folder on a server or mapped
drive.You select a mapped drive using the Browse button.
1. See “Scanning to Multiple Folders” on page 82 or “Transferring
Scanned Documents to Storage” on page 81 for the steps to
select the Transfer to Storage options.
2. On the One Touch 4.0 Link Properties window, or the Scan
Configuration Properties window, click the Browse button.
The Browse For Folder window opens.
3. Select a storage location on the mapped drive or server for the
scanned documents.
Servers and mapped drives are represented by an icon that
indicates its network connection.
4. Click OK.
Now when you scan using Transfer to Storage as the
Destination Application, the documents are stored on the
server or mapped drive.
Select a mapped drive or
server as indicated by the
icon.
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Scanning
Checking the Hardware and Setting the Lamp Power Saving
1. Right-click on the One Touch icon and choose Show
Hardware from the pop-up menu.
You can also click the scanner icon at the top of the One Touch
Button Panel.
If the Hardware View of the panel is open you can also right-
click on the DM 520 icon.
The Hardware Properties dialog box opens and shows
information about your Xerox DocuMate 520 scanner.
The Hardware icon.
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88 DocuMate 520 Scanner User’s Guide
2. Click the Properties button.
Your scanner has a built-in power saving feature that is set to
power down after 15 minutes of idle time. You can change the
time before the scanner powers down, from 1 minute to a
maximum of 10 hours.
3. Click the arrows for the Lamp timeout setting and choose a
time setting.
To turn the lamp on and off manually without turning off power
to the scanner, click the Lamp On or Lamp Off buttons.
To return the scanner to its factory settings, click Reset Device.
4. Click OK to save the changes and close the dialog box.
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Scanning with the TWAIN Interface from PaperPort
Scanning with the TWAIN
Interface from PaperPort
Instead of using the scanner buttons or the One Touch Button
Panel to scan, you can also scan from the TWAIN interface. The
PaperPort application that you received with your scanner provides
access to the TWAIN interface. This scanning method is
particularly helpful when you’re already using PaperPort to file and
save scanned items, or if you want to adjust scan settings prior to
scanning.
A Note About Your Scanner and the TWAIN standard: TWAIN is
a widely recognized procedure that software applications use to
receive images from scanners, digital cameras, and other digital
devices. The PaperPort software that you received with your
scanner uses the TWAIN standard, and this guide shows how to
scan with it. But you can also open the same TWAIN interface from
many other graphics and imaging applications and scan from them
as well. Because the TWAIN interface is the same regardless of
the software you use to open it, you can still use the instructions in
this User’s Guide for scanning with your Xerox DocuMate 520
scanner. To access the TWAIN interface from other software,
please refer to their user’s guides, then return to this User’s Guide
for the steps to scan.
NOTE: You can also access the TWAIN interface when you’re
scanning from the One Touch software. If the One Touch
configuration you’re using to scan is set to Configure Before
Scan, and the selected option is TWAIN, the TWAIN interface
opens right away without opening PaperPort or any other
TWAIN-compliant software first. See the section “Configuring
Before Scanning” on page 64 for details.
Scanning with the TWAIN Interface from PaperPort
90 DocuMate 520 Scanner User’s Guide
Accessing the TWAIN Interface from PaperPort
The instructions in this section are for accessing the TWAIN
interface from the PaperPort application.
To access the TWAIN interface from PaperPort:
1. On the Windows taskbar, click Start, point to Programs, point
to PaperPort, then click PaperPort.
The PaperPort desktop opens.
2. Click the Scan icon on the PaperPort command bar.
Scan icon. Folders pane.
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Scanning with the TWAIN Interface from PaperPort
The Folders pane (which shows folders for organizing your
scanned images) is replaced by the Scan pane.
3. Click the Scanner drop-down arrow, and select TWAIN: Xerox
DocuMate 520 from the drop-down list.
4. In the “Scan what?” section, choose to scan a Document or
Photograph.
If you want to change the format of the scanned item’s file
name or file type before you start scanning, click Settings. The
default file type for documents is .pdf and the default for
photographs is .jpg. The default name of the scanned image is
the day, date, and number of scanned items that day. For
example, the second item scanned on a day is followed by a
(2), the third by a (3) and so on. See the PaperPort User’s
Guide for more information about the PaperPort Settings.
NOTE: If the Scan button at the bottom of panel is not available
when you make a selection from the Scanner drop-down list,
your scanner needs to be set up to work with PaperPort. See
the section, “Setting Up Your Scanner to Work With PaperPort”
on page 108.
NOTE: Please wait a few moments for your selection from the
drop-down list to become active. This delay only occurs the first
time you select from the list while PaperPort initializes the
scanner. Later on, selecting from the list happens right away.
Scan pane.
If this Scan button is not active, see the section on
page 108 to set up your scanner to work with PaperPort.
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5. When scanning documents, use the Create single page items
check box as follows:
• When the check box is selected, all pages in the Automatic
Document Feeder are scanned, the TWAIN interface
closes, and each page is placed on the PaperPort Desktop
as an individual file.
• When the check box is not selected, the scanned pages are
not placed on the PaperPort Desktop until you indicate the
scanning job is finished by clicking Done on the TWAIN
interface then clicking Done on the PaperPort-Scan
window. Multiple pages are “stacked” on the PaperPort
Desktop. Note that items scanned as .jpg files cannot be
stacked on the desktop. Please see the PaperPort User’s
Guide for more information about stacks.
6. The option Blank page is job separator is for when you load
several separate scanning jobs into the Automatic Document
Feeder at the same time. Insert a blank page between them
and each job will become a separate stack on the PaperPort
Desktop when scanning is finished.
Please see the PaperPort User’s Guide for more information
about this option.
7. Make sure the option Display scanner dialog box is selected.
If this option is not selected, the TWAIN interface will not open
when you click the Scan button. Instead, the items are scanned
with the basic PaperPort settings. Documents are scanned in
Black and White in the .pdf file format, and Photographs are
scanned in Color in the .jpg file format.
8. Click the Scan button on the Scan pane.
The TWAIN interface opens and you are now ready to scan from it.
Getting Help with the PaperPort Software
The PaperPort software includes a complete set of help topics that
answer questions about each feature of the software. To open the
Help Topics window, press the F1 key or choose PaperPort Help
from the Help menu.
You can also refer to the PaperPort Getting Started Guide and
PaperPort User’s Guide on the Disc 1 Installation CD.
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The Two TWAIN Interface Options
When scanning with TWAIN, you have two interface options:
• Basic Interface—Use the Basic Interface if you don’t need to
make many adjustments to the image before scanning. You
can adjust brightness, contrast, resolution, page size, and
picture type. You can also choose to scan from the ADF or
Flatbed. See “Scanning from the TWAIN Basic Interface” on
page 94.
• Advanced Interface—The Advanced Interface includes all the
settings of the Basic Interface, plus a wide range of more
advanced settings, such as color saturation, gamma, and hue.
See “Scanning from the TWAIN Advanced Interface” on
page 96.
To switch between the Basic and Advanced Interfaces, click the
Basic Interface or Advanced Interface button.
The Basic Interface has the settings
for scanning typical documents.
The Advanced Interface has all the
scan settings of the Basic Interface,
plus a range of additional settings for
more advanced image adjustment.
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Scanning from the TWAIN Basic Interface
The Basic Interface can scan a preview of the image so you can
adjust its appearance before scanning the final image. After
adjusting the appearance, you click the Scan button on the Basic
Interface to scan.
To scan from the Basic Interface:
1. From the Scan Type menu, choose the option to scan:
• Auto Document Feeder-Simplex—Scans documents
from the Automatic Document Feeder.
• Scan Reflective Using—Scans the document on the
Flatbed.
2. Choose the color, grayscale, or black and white option from the
Picture Type menu.
3. Choose a resolution from the Resolution menu.
4. Choose a page size from the Page Size menu.
5. Click the Preview
button.
The scanner scans the item and displays a preview image.
You can now use the options on the Basic Interface to adjust
the image.
Click the Advanced Interface button if you would
rather scan with the Advanced Interface.
NOTE: If you want to preview the document before scanning
from the ADF, make sure only one page is loaded into the
scanner.
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6. Adjust the Brightness, Contrast, and Resolution until the
picture is what you want. You can also change the picture type
again, for example, from color to grayscale.
7. When you are satisfied with the preview image, remember to
place the document into the ADF again if you’re scanning a
stack of pages. Click Scan.
8. When you’re finished scanning items, click Done to close the
Basic Interface.
9. The scanned images will appear in PaperPort, or the other
TWAIN application you’re using.
NOTE: If you want to preview a stack of pages, use one of the
pages as a test page and load it into the scanner. Click the
Preview button and adjust the scanner settings. Then replace
the page on the stack at its original position and load the stack
into the scanner. Then just click the Scan button.
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Scanning from the TWAIN Advanced Interface
The Advanced Interface has a wide range of image adjustments for
scanning.
1. Open the TWAIN Interface from a TWAIN-compliant
application.
2. If the Basic Interface opens, click the Advanced Interface
button.
The Advanced Interface opens.
3. From the Scan Type menu, choose the option to scan:
• Auto Document Feeder-Simplex—Scans documents
from the Automatic Document Feeder.
• Scan Reflective Using—Scans the document on the
Flatbed.
Choose from this menu to scan
from the Auto Document
Feeder - Simplex or Reflective
(from the Flatbed).
Click an icon to select a
configuration—Color, Grey
Scale, or Black&White. Clicking
the “+” sign in front of Custom
shows Custom’s scan settings.
Click a setting in the list to
change it. The setting’s options
appear on the right side of the
Advanced Interface where you
can make changes if
necessary.
Click Preview to view the
image in the window.
Check the Scan Info to
make sure your computer
has sufficient space for the
image. Warning icons on
this box appear if your
computer does not have
enough space for the
scanned image’s file.
If you don’t need all the
features of the Advanced
Interface, click Basic
Interface to return to it.
Click Done to close the
Advanced Interface.
When you are satisfied
with the scan settings,
click Scan.
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4. Click one of the icons to select a configuration.
For example, select Color Configurations and then select
Custom to scan a color item with the preset Custom scan
settings.
The configuration settings appear as a list. Click the + (plus)
sign to see the full list. Click the - (minus) sign to collapse the
list.
• Color scans the image in full color. Use this setting to scan
color photographs and other color images. The file size is
the largest of the image type options.
• Grey Scale scans the image using up to 256 true shades of
gray. Use this setting to scan black and white photographs
and other higher quality black and white images. You can
also scan a color photo with this setting to turn its colors
into gray shades. The file size is about one third the size of
a color scan.
• Black&White is for letters, memos, pen and ink drawings,
and other black and white material. This setting produces
the smallest file size for scanned items.
5. Click the Preview button to preview the image before
scanning.
6. Review the image to determine if adjustments are needed.
7. To adjust a setting, click the setting in the list on the left below
the selected configuration.
A panel opens on the right side of the Advanced Interface for
the selected setting. Select new options on that panel. See
“Adjusting the Image with the Advanced Interface” on page 98
for details about changing scan settings.
8. (optional) To preview the image again, put the document back
into the Automatic Document Feeder if you’re scanning from it,
and click the Preview button again. Readjust the settings if
necessary.
9. When you’re satisfied with the image, load all the documents
into the ADF Input Tray and click the Scan button.
A scan progress window opens. To Cancel scanning while it is
in progress, click the Cancel button on the progress window.
10. When you’re finished scanning items, click Done to close the
Advanced Interface.
11. The scanned images will appear in PaperPort, or other TWAIN
application you’re using.
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Adjusting the Image with the Advanced Interface
You can adjust the scan settings on the Advanced Interface to
produce the best possible image for the documents you’re
scanning.
To adjust a setting:
1. On the left side of the Advanced Interface, select a
configuration, for example, Color Configurations.
2. Click a setting in the list of settings, or click its corresponding
button on the right side of the Advanced Interface.
Resolution
Brightness/Contrast
Color (Gamma, Saturation,
and Hue)
Scan Size
NOTE: The list of scan settings for a configuration applies only
to that type of configuration. For example, the Black&White
Configuration does not have a setting for adjusting the Color
Hue.
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The following figure shows an example of the Advanced
Interface if you click the Scan Size setting in the list, or click the
Scan Size button.
NOTE: The information in the scan settings list and the options
you select on the various settings panels are interactive. As you
change the settings on the panel, the numbers in the list on the
left also change.
Click to close the
settings panel
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Adjusting the Resolution
Resolution determines the amount of detail you can see in the
scanned image. The resolution setting for a scan is in dots-per-inch
(dpi). The higher the resolution, the finer the details. However,
higher dpi settings also take longer to scan and produce larger file
sizes. Usually the higher resolution settings are used for precision
work, such as photographs or fine artwork.
The following figure shows the resolution options.
To adjust the resolution:
1. To use one of the preset resolutions for typical scanned items,
click one of the options in the list.
For example, to set the resolution for scanning a business card,
select Business Card. That setting is preset to read small print
on a typical business card.
2. To set the resolution manually, drag the Resolution slider to
the left to decrease the resolution or to the right to increase it.
You can also type a number directly into the resolution setting
box, or click the up and down arrows to increase or decrease
the setting. The resolution settings on your Xerox DocuMate
520 scanner range from 50 dpi to 600 dpi.
NOTE: The location of various buttons on the panels may be
slightly different on your Advanced Interface window. The
appearance of the window depends on your computer monitor’s
screen resolution.
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3. Click Reset to return the resolution to its original setting.
The resolution panel also includes an advanced setting for Moire
patterns. Moire patterns are wavy, rippled lines that sometimes
appear on the scanned images of photographs or illustrations,
particularly newspaper and magazine illustrations. To scan the
image and limit or eliminate moire patterns, select the Reduce
Moire option. This option is only available from 50 to 300 dpi.
Adjusting the Brightness and Contrast
Sometimes an item is scanned with the brightness and contrast set
to be too light or too dark. For example, a note written with a light
pencil may need to be scanned darker to improve legibility.
The following figure shows the brightness and contrast options.
Contrast is only available for Color and Gray Scale configurations.
To adjust the brightness and contrast:
1. Drag the Brightness slider to the left to make the item darker
or to the right to make the item lighter.
2. Drag the Contrast slider to the left to decrease the contrast or
to the right to increase the contrast.
You can also type a number directly into the brightness or
contrast setting boxes, or click the up and down arrows next to
the box to increase or decrease the setting.
3. Click Reset to return the settings to their original numbers
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Adjusting Gamma, Saturation, and Color Hue
If you’re using the Color Configuration to scan, you can adjust a
group of color settings. Gamma controls the brightness of the color
midtones. Saturation is the strength or purity of a color and hue is
the color your eyes see as reflected from the image.
The following figure shows the color options.
To adjust the color settings:
1. Drag the Gamma, Saturation, and Color Hue sliders to the left
to decrease the settings or to the right to increase the settings.
You can also type a number directly into the setting boxes, or
click the up and down arrows next to the boxes.
2. Click Reset to return the settings to their original numbers.
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Adjusting Input Size
You can scan documents up to 11.7" x 17" with the Automatic
Document Feeder, and up to 11.69" x 16.53" (A3 paper) on the
Flatbed Glass, but you can also select other scan sizes, or adjust
the input size to scan only specific sections of an image. For
example, if you’re scanning a photograph and want to focus on one
section, adjusting the input size removes the rest of the photograph
from the final scanned image.
The following figure shows the input size options.
To set the image size:
1. Select the image size from the menu.
The dotted outline shows the selected area in the image.
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The following figure shows an example of a manually selected
area.
You can now move or resize the outline to select the specific
area you want to scan.
2. To move the dotted outline, put the pointer in the selected area
and drag the mouse.
3. To resize the selected area, put the pointer on a dotted line and
drag it.
Note that as you drag a dotted line, the menu selection for the
image size changes to Custom to indicate you are customizing
the size.
The Scan Info box on the lower left portion of the Advanced
Interface shows the information for the new area.
4. If the dotted line is not exactly where you want it, put the pointer
on the line and drag the mouse.
5. If you want to remove the selected area and start over, click
Remove on the Scan Info box.
The Scan Info box shows the
size and position of the area.
The selected scan area.
This is the image that appears
on the PaperPort desktop
when scanning is finished.
NOTE: Clicking Remove causes the entire 8.5" x 14" area to be
selected.
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The ruler units
The ruler around the edges of the image help you precisely
position a custom sized image. You can change the ruler units to
suit the type of measurements you want.
To set the ruler units:
Click the Ruler Units button.
The ruler units across the top and down the side of the window
cycle through centimeters, inches, and pixels.
The Scan Info Box
The following figure shows the information on the Scan Info box.
Location of the top
left corner of the
image in the
Preview window.
Physical size of the
image to scan.
Size of the file of the
scanned image.
The space on your
computer’s hard drive.
Current location of
the pointer as you
drag it on the
Preview window.
Tabs for each selected area. Click a tab
to see the information for its area.
Click to remove the
selected area.
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Creating a New Advanced Interface Profile
You cannot change the settings of the preset profiles in the
Advanced Interface. However, you can create new profiles and
save them for future use.
To create a new profile:
1. On the Advanced Interface, select one of the preset profiles, for
example, Black&White Configurations/Custom.
2. Adjust the settings as required and then click the Save As
button.
The Save Profile dialog box opens.
3. Type a name for the new profile and click OK. The name must
be at least two characters long.
Your new profile is added to the configuration list.
To change or delete a profile you created:
1. Select your profile from the configuration list.
2. Make changes to the profile as needed, and then click Save.
3. If you want to delete the selected profile, click Delete.
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Display the Device Configuration
1. Click the Device Configuration button on the Advanced
Interface.
The Device configuration window opens and shows the
information about your scanner.
See the section “Checking the Hardware and Setting the Lamp
Power Saving” on page 87 for more information about the
device settings.
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Setting Up Your Scanner to Work With PaperPort
When you selected a scanning option from the Scanner drop-down
list, such as TWAIN: Xerox DocuMate 520, WIA: Xerox
DocuMate 520, or ISIS: Xerox DocuMate 520, the Scan button at
the bottom of the panel should become active. If it doesn’t, you
need to set up your scanner to work with PaperPort.
NOTE: Setting up your scanner is a one-time-only process for
each option from the Scanner drop-down list. Therefore, you
may have to set up your scanner once each for TWAIN: Xerox
DocuMate 520, WIA: Xerox DocuMate 520, and ISIS: Xerox
DocuMate 520. The setup process, described below, is the
same for each option. You will not have to set up the scanner
again for an option unless you uninstall the scanner and
PaperPort software, then re-install them.
If this Scan button is not active,
you need to set up your scanner.
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To set up your scanner:
1. From the Scanner drop-down list, select one of the options,
such as Twain: Xerox DocuMate 520.
2. Click the Setup button.
A window opens to begin the setup process.
3. Click Yes then click Next.
The next window offers you the option to run hardware
diagnostics.
4. Click Yes (recommended) then click Next.
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The next window is for checking the connection between your
scanner and the computer.
5. Click Next.
After the Setup Wizard checks the connections, the next
window is displayed. It has a series of setup options, but only
the Basic scan test is necessary because your scanner was
already tested and calibrated when you installed the One
Touch 4.0 software
6. Click Next.
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The TWAIN Basic Interface opens.
7. Insert a page into the scanner, face up, and the Scan button on
the Basic Interface will become active.
8. Click the Scan button on the Basic interface.
The Setup Wizard runs the scan test.
A message window opens that says “Basic scan test passed.”
9. Click Next on the message window.
NOTE: If you are setting up the scanner for the WIA or ISIS
scanning options, the WIA or ISIS interface opens instead.
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The final Setup window opens to let you know the setup
process is finished.
10. Click Finish.
Your scanner is now set up for the scanning option you
selected (in the example above, it’s the TWAIN option) and the
Scan button on the PaperPort window will now become active.
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Scanning with the WIA Interface
Scanning with the WIA
Interface
Microsoft Windows XP includes its own scanning interface—known
as Windows Image Acquisition (WIA)—for acquiring images from
scanners, digital cameras, and other digital devices.
This section shows how to use Microsoft Paint to scan using the
WIA interface, but you can use PaperPort and other Windows
applications as well.
To scan using WIA from Microsoft Paint:
1. On the Windows taskbar, click Start, point to Programs, point
to Accessories, and then click Paint.
The Paint window opens.
2. From the File menu choose From Scanner or Camera.
NOTE: Scanning with the Windows Image Acquisition (WIA) is
only available if your computer is running Windows XP.
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The Scan using Xerox DocuMate 520 window opens.Use this
window to select scanning options and start the scan process.
3. From the Paper Source drop-down list, choose Document
Feeder to scan from the Automatic Document Feeder, or
Flatbed to scan a from the Flatbed glass.
4. If you’re scanning from the Automatic Document Feeder, select
a paper size from the Page Size list.
If you’re scanning from the Flatbed glass, you can change the
size of the scanned image after seeing a preview.
5. Click Preview to preview the image before scanning.
The image is displayed on the right side of the window.
6. Adjust settings of the previewed image as desired:
• Change the button selection for the type of image.
• Adjust the custom settings; refer to the next section, “Fine
Tuning Your Scans”.
• If you’re scanning from the Flatbed, change the size of the
scanned image. To do this, click and hold the mouse
pointer over one of the four sizing-boxes on the corners of
the previewed image. Then drag the box to increase or
decrease the size of the image.
7. Preview the image again. When you are satisfied with the
image, click the Scan button.
NOTE: If you preview when scanning a stack of documents, the
first page of the stack feeds through the ADF for the preview.
After adjusting the scanner settings, replace that page on the
stack so it is scanned with the rest of the pages.
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8. The scanned images will appear in Microsoft Paint (or other
WIA application you’re using).
Fine Tuning Your Scans
You can select new settings before you scan an item to fine tune
exactly how you want to scan a particular item.
To select the scanner settings before you scan:
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1. On the scan window, click Adjust the quality of the scanned
picture.
The Advanced Properties dialog box opens.
2. Select the options for scanning.
Brightness and Contrast—Drag the sliders to the right or left
to adjust the brightness and contrast of the scanned image.
The Contrast setting does not apply to the setting Black and
White picture or text.
Resolution (DPI)—Click the menu arrow and choose the dots
per inch (dpi) of the resolution. The maximum resolution is 600
dpi; the minimum is 50 dpi. The higher the dpi setting, the
sharper and clearer the scanned image. However, higher dpi
settings take longer to scan and produce larger files for the
scanned images.
Picture type—Click the menu arrow and choose the most
appropriate type for the item you’re scanning.
3. Click OK.
The Custom Settings button is now set to scan with the options
you selected.
If you want to reset the settings and start over, click Reset.
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Scanning with the ISIS Interface
Scanning with the ISIS
Interface
The ISIS interface for scanning is available from any One Touch
button that has Configure Before Scan set as the Configuration,
and ISIS selected as the interface to use.
The interface is also available from ISIS scanning applications. If
you are using an ISIS application to scan, please see its User’s
Guide for the steps to open the interface.
To open the ISIS interface from the One Touch application,
right-click on the Configure Before Scan configuration and select
ISIS from the menu.
When you press the button to scan (the Scan button in this
example), the One Touch ISIS Scan window opens. Use this
window to scan from either the ADF or the Flatbed, and to select
scanning options then start scanning.
Right-click on Configure
Before Scan to get the
menu, and choose ISIS
to use it as the interface to
configure before scan.
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To scan with the Automatic Document Feeder:
1. Click the Auto Feed tab at the top of the window.
2. Click the button most appropriate for the item you’re scanning.
3. Click Preview One to preview the image before scanning.
The image is displayed on the right side of the window.
4. Click the Define button and adjust the scan settings, if
necessary.
You can also click one of the other scan type buttons if you
would rather scan with it. For example, if Color Document is
selected you can click GrayScale in case you decide to scan
with it instead.
5. When you’re ready to scan, replace the preview page in its
original position in your document then click Scan All.
The document pages feed through the Automatic Document
Feeder and are scanned with the new scan settings.
NOTE: If you preview when scanning a stack of documents, the
first page of the stack feeds through the ADF for the preview.
After adjusting the scanner settings, replace that page on the
stack so it is scanned with the rest of the pages.
Click a button
to choose the
type of scan.
Click Define to
change the
scan settings
for the selected
button.
Click Preview
One to see
what the first
scanned page
looks like so
you’ll know
which scan
settings to
adjust.
Click Scan All when you’re ready to scan all the pages.
Remember to put the preview page back onto the stack
so it gets scanned with the new settings too.
Click the Auto
Feed tab.
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To scan with the Flatbed:
1. Click the Flatbed tab at the top of the window.
2. Click the button most appropriate for the item you’re scanning.
3. Click Preview to preview the image before scanning.
The image is displayed on the right side of the window.
4. Click the Define button and adjust the scan settings, if
necessary.
You can also click one of the other scan type buttons if you
would rather scan with it. For example, if Color Document is
selected you can click GrayScale in case you decide to scan
with it instead.
5. When you’re ready to scan, click Scan.
The document is scanned with the new scan settings.
Click a button
to choose the
type of scan.
Click Define to
change the
scan settings
for the selected
button.
Click Preview
to see what the
scanned page
looks like so
you’ll know
which scan
settings to
adjust.
Click Scan when you’re ready to scan the page.
Click the
Flatbed tab.
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Adjusting the ISIS Scan Settings
You can adjust the scan settings for the selected type of scan.
To adjust the Color Document, GrayScale, or Text
Document settings:
1. Click the Color Document button, the GrayScale Document
button, or the Text Document button, then click the Define
button.
The dialog box on the left opens for GrayScale Document or
Color Document. The dialog box on the right opens for Text
Document. A Text Document scan is in Black and White.
Brightness—Drag the sliders or click the arrows to the right or
left to adjust the brightness one unit at a time. Click the buttons
Darken, Normal, or Lighten to move the slide in larger steps.
Contrast—Contrast is set automatically for Color Document or
GrayScale Document. Because the Text Document option
scans in Black and White, the contrast option does not apply.
Resolution—Click the menu arrow and choose a resolution
(dpi). Your scanner can scan up to 600 dpi.
Page—Click the menu arrow and choose a page size.
2. Click OK.
NOTE: Options for the ISIS scan settings that are “grayed out”
are not available. Grayed out options are not appropriate for
your scanner.
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To adjust the Custom Document settings:
1. Click the Custom Document button and click the Define
button.
The dialog box for Custom settings opens.
Mode—Click the arrow and choose a scan mode.
Black and White—The scanning pixels are all the same
size and are either black or white. Use this setting for
letters, memos, pen and ink drawings, and other black and
white material. This setting produces the smallest file size
for scanned items.
256-Level Gray—Scans the image using up to 256 true
shades of gray. Use this setting to scan black and white
photographs and other higher quality black and white
images. You can also scan a color photo with this setting to
turn its colors into gray shades. The file size is about one
third the size of a color scan.
24-Bit Color—Scans the image in full color. Use this
setting to scan color photographs and other color images.
The file size is the largest of the scan mode options.
Dither—Only available if the Mode is Black and White. Click
the menu arrow and choose a Halftone option or Diffusion
from the list.
Halftone—Converts the image so it appears to consist of
gray tones. Halftones produce simulated gray tones by
using black and white pixels of different sizes and is often
used to produce newspaper and magazine images. Use
this setting for lower resolution black and white images. The
halftone settings also produce small file sizes.
Diffusion—Also converts the image to gray tones, but
diffuses the grays to nearby pixels to give the image a
grainy, film-like texture. Diffusion is useful for viewing
images on a black-and-white screen.The preview image
shows the effect of your Dither selection so you can see
which one is best for scanning.
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Dots per inch—Click the menu arrow and choose a resolution
(dpi). Your scanner can scan up to 600 dpi.
Page Size—Click the menu arrow and choose a page size.
Brightness—Drag the sliders or click the arrows to the right or
left to adjust the brightness in small increments. Click the
buttons Darken, Normal, or Lighten to move the slide in larger
steps.
Contrast—Drag the sliders or click the arrows to the right or
left to adjust the contrast. Contrast is set automatically for Black
and White.
2. To scan only a specific area of the image, click the Area button.
The Set Scanning Area dialog box opens.
3. Click in the image and drag a rectangle around the area you
want to scan.
The boxes to the left show the relative position and size of the
selected area.
You can now move and resize the rectangle to adjust the
specific area to scan.
4. To move the rectangle, put the crosshairs cursor in it, hold
down the Ctrl key and drag the mouse.
You can also type new numbers in the boxes on the left.
5. To resize the rectangle, click in the Width or Length boxes and
type new measurements.
To set the units of measurements, click the menu arrow for the
Units box and choose the measurement units.
6. To start over with a new rectangle, click on the image and drag
a new rectangle.
7. When the area is exactly what you want, click OK.
Now when you scan with the ISIS interface, only the selected
area appears as an image in the Destination Application.
DocuMate 520 Scanner User’s Guide 123
Scanning with the ISIS Interface
Scanning from ISIS in Other Applications
You can also use the ISIS interface from the QuickScan software
that you received with your scanner, or from other ISIS
applications. Note that the ISIS interface for the other applications
may vary from the descriptions provided in this User’s Guide.
If you open the QuickScan software to scan directly from it, you
may see the following warning message:
1. Please disregard this message and click Continue.
The ISIS drivers were installed correctly during the installation
of your scanner.
The Scanner Selection dialog box will then appear.
2. Select Xerox DocuMate 520 from the list of scanners and click
OK.
Your scanner is then ready to work with the ISIS driver.
Maintenance
124 DocuMate 520 Scanner User’s Guide
Maintenance
This section contains information about maintenance,
troubleshooting, uninstalling, scanner specifications, and spare
parts.
Clearing Paper Jams
If your scanner stops scanning due to a paper jam in the Automatic
Document Feeder, a warning dialog box opens after a few
moments.
To clear a paper jam:
1. Open the Automatic Document Feeder cover.
2. Remove the jammed paper and close the cover.
To reduce the number of paper jams, smooth and straighten paper
before scanning, adjust the guides to the paper size, and insert the
paper evenly into the ADF.
DocuMate 520 Scanner User’s Guide 125
Maintenance
Care and Maintenance
Regular maintenance of your scanner can help to ensure continual
optimal performance.
Cleaning the Scanner Glass
Scanning items that have excessive amounts of dirt or dust may
dirty the glass. To ensure the best quality scanned item, wipe the
scanner glass with a soft clean cloth to rid the glass of dust or other
debris.
Cleaning the Automatic Document Feeder
You may need to clean the ADF feed mechanism if your scanned
documents do not feed easily into the ADF, or several feed in at the
same time.
To clean the ADF:
1. Wet a soft cloth with some Isopropyl rubbing alcohol (95%).
2. Open the ADF cover.
3. Wipe the feed roller from side to side. Rotate the roller to clean
its entire surface.
4. Wipe the ADF pad from top to bottom. Be careful not to snag
the cloth on the springs on either side of the pad.
5. Close the cover when you’re finished.
NOTE: Please be careful when cleaning the roller. The roller is
designed to rotate in one direction only. As you’re cleaning the
roller, make sure it rotates easily, and continue rotating it in that
direction while wiping it clean. Do NOT force the roller to rotate
in the opposite direction. Forcing the roller to rotate will damage
it, and may cause the scanner to feed pages incorrectly.
Maintenance
126 DocuMate 520 Scanner User’s Guide
Replacing the ADF Pad Assembly
The ADF pad will wear out and is designed to be a user-
replaceable part. Problems with documents feeding into the ADF is
an indication that the pad is wearing thin.
You received a replacement pad in the original scanner box, and
you can also order a new one. See the “Xerox DocuMate 520 Parts
List” on page 136 for ordering information.
To replace the ADF Pad assembly:
1. Open the ADF cover. The pad assembly is located inside the
ADF.
2. Squeeze the plastic clamps that hold the pad assembly in place
and lift the pad up and out.
3. Reverse the procedure to replace the new pad into its slots.
DocuMate 520 Scanner User’s Guide 127
Maintenance
Replacing the Roller Assembly
After extended use, the roller may wear out and may need to be
replaced. It is a user-replaceable part and can be ordered. See the
section, “Xerox DocuMate 520 Parts List” on page 136 for the part
number.
Frequent paper jams are a symptom of a worn roller assembly. A
worn roller can cause documents to feed in skewed at an angle, or
multiple pages to feed at the same time. In both cases, paper jams
may occur. A worn roller should be replaced to avoid damage to
the scanner’s internal parts. However, before replacing the roller
you should clean it first as excessive dust on the roller will make it
appear worn and smooth to the touch. You cannot properly
diagnose a worn roller until you have cleaned it.
To replace the roller assembly:
1. Open the ADF cover.
2. The roller is located in the ADF cover.
Maintenance
128 DocuMate 520 Scanner User’s Guide
3. Squeeze the plastic clamp that holds the roller in place, and
then rotate the clamp forward until the locking tabs are free
from the ADF cover.
4. Gently slide the roller to the right until the left side is free from
its mounting hole.
5. You can now angle the roller assembly out and away from its
housing.
6. Reverse the procedure to replace the new roller. Make sure
both sides of the roller assembly are seated properly into their
housings.
DocuMate 520 Scanner User’s Guide 129
Maintenance
Troubleshooting
In addition to the troubleshooting information contained in this
section, please see the Readme file on your installation CD. The
Readme file contains additional information that may help you
diagnose problems with the scanner.
If you try the troubleshooting procedures described in this section
and in the Readme file, and the scanner still has problems, you
may have a malfunctioning scanner. Refer to the technical support
card you received with your scanner for contact information. Also
visit our web site at www.xeroxscanners.com for additional
technical information.
Problem: The scanner won’t scan. What’s wrong?
Check for one of these possible problems:
• Is a cable loose or not plugged in securely? Inspect all
cable connections. Make sure all the cables are plugged in
securely.
• Is the scanner’s status light on? Turn on the scanner’s
power. If the status light doesn’t come on, plug the power
supply into another electrical outlet.
• Is the scanner’s locking tab in the locked position? Slide
the locking tab to the unlocked position. If you tried to scan with
the scanner locked, you must restart your computer after
unlocking the scanner.
• Did you restart the computer after installing the software?
If you didn’t restart the computer, it may not have loaded all of
the software files. Try restarting your computer.
• Did you select another TWAIN source for acquiring
images? If you use multiple TWAIN devices with your
computer, you may have selected another source for images.
Start the PaperPort software and click the Scan icon on the
PaperPort command bar and make sure DocuMate 520 is
selected as your scanner.
Problem: During installation I got the error message:
PaperPort Installation is not complete. What do I do?
The installation procedure was not successful. You need to reinstall
the PaperPort software.
Maintenance
130 DocuMate 520 Scanner User’s Guide
Problem: I got the error message: PaperPort cannot
allocate enough memory to perform internal critical
operations. What do I do?
Close any other active applications so that additional memory is
available. If you click Continue, PaperPort moves the file to the
PaperPort data directory and renames the file with the prefix “bad.”
This allows you to recover the file later. To recover the file, import it
into PaperPort by using the Import command in the File menu.
Problem: How do I uninstall PaperPort?
See the section, “Uninstalling Your Scanner” on page 133.
Uninstalling does not delete your scanned items, and they remain
in the PaperPort Data folder.
Problem: The installation will not complete successfully.
If installation finishes, the scanner’s One Touch 4.0
options do not seem to work properly. What do I do?
A likely cause is that some driver programs are already installed on
your computer for another scanner. They are interfering with the
installation and One Touch options, and you need to remove those
other drivers and re-install your Xerox DocuMate 520 scanner.
Please see the documentation that you received with the other
scanner for the steps to remove its driver programs. You can also
use the basic steps in the section “Uninstalling Your Scanner” on
page 133, but in Step 3, instead of uninstalling One Touch 4.0,
uninstall the other scanner’s driver programs. After uninstalling the
other scanner’s driver programs, uninstall One Touch 4.0 using the
steps on page 133, then reinstall it using the steps on page 9.
Problem: The paper jams the ADF. How can I keep the
paper from jamming so often?
To reduce the number of paper jams, smooth and straighten the
paper before scanning, and adjust the guides to the paper size.
Paper fed into the ADF at an angle can cause the feed mechanism
to jam. If paper jams are occurring more frequently, try cleaning the
roller with a soft cloth dampened with Isopropyl rubbing alcohol.
Excessive dust on the roller can make it appear worn and will
cause issues feeding paper. See “Cleaning the Automatic
Document Feeder” on page 125 for cleaning instructions.
DocuMate 520 Scanner User’s Guide 131
Maintenance
Problem: The ADF won’t feed pages properly. How can I
fix it?
A dirty or worn ADF pad assembly or dirt on the roller can cause
documents to feed in skewed at an angle, or multiple pages to feed
at the same time. Try cleaning the roller first. See “Cleaning the
Automatic Document Feeder” on page 125. If that doesn’t solve the
problem, the pad assembly may need to be replaced. It is user-
replaceable. See “Xerox DocuMate 520 Parts List” on page 136 for
the ordering number. See “Replacing the ADF Pad Assembly” on
page 126 for the steps to replace the pad.
Problem: The paper jams about halfway through the
scan. How can I keep this from happening?
Check the Flatbed glass to make sure no items are on it when you
scan from the ADF. Multiple items placed on the Flatbed glass will
raise the lid slightly, thus preventing the pages feeding through the
ADF from touching the glass. When that occurs, the pages are
unable to feed back out of the ADF and the pages can jam.
Problem: The motor runs but doesn't feed the paper.
How can I fix it?
Make sure the paper is securely seated in the ADF so the paper
rests on the rollers. The paper sensor that initiates the rollers to
grab the paper may be engaged, but the paper may not be fully in
the ADF tray so the rollers cannot grab a page to feed it through.
Problem: The scans from the ADF are always crooked.
What do I need to do to get the scans straight?
Make sure to align the paper guides to the edges of the paper. If
you are scanning small items that are smaller than the paper
guides’ minimum adjustment, scan these items on the Flatbed
glass instead.
Problem: If the USB cable is disconnected during a scan,
the scanner does not reconnect when the USB cable is
plugged back in.
Unplug the power cable from the scanner, and then plug it back in.
If the scanner does not reconnect:
1. Unplug the power cable from the scanner.
2. Restart your computer.
3. After the restart is complete, plug the power cable back in.
Maintenance
132 DocuMate 520 Scanner User’s Guide
Error Light Troubleshooting Codes
The status light indicates the current state of the scanner.
Descriptions of the most common patterns are listed below.
Contact Xerox Technical Support if you experience a different
blinking pattern.
Normal Operation
• Blinking green: indicates the scanner is waking up from power
saving and preparing to scan.
• Steady green: indicates the scanner is ready to scan.
Error Codes
If your scanner experiences hardware problems, the status light
turns to an amber color and will blink. The number of blinks before
a 3-second pause indicates the type of error code.
Error
Code Problem Description Solution
8 Paper jam See “Clearing Paper Jams” on
page 124.
9 Scanner is locked Make sure the scanner lock is
in the unlocked position before
the scanner’s power is turned
on. See the illustration on page
7 for the location of the lock. If
the problem persists, contact
Xerox Technical Support.
16 ADF Communication
Error
Turn off the scanner and check
the connections on the back of
the scanner. Make sure the
ADF Cable is securely plugged
into the body of the scanner
then turn the scanner back on.
See the illustration on page 8
for the ADF port location.
All
Other
Codes
An internal part in the
scanner may have
malfunctioned.
Turn off the power to your
scanner, then turn it back on
again. If the problem persists,
re-boot your computer. If the
problem still persists, contact
Xerox Technical Support.
DocuMate 520 Scanner User’s Guide 133
Maintenance
Uninstalling Your Scanner
To uninstall the Xerox DocuMate 520 scanner, remove the One
Touch software first, then remove PaperPort, or other scanner
software.
Step 1: Uninstalling the Scanner and One Touch Software
1. On the Windows taskbar, click Start, point to Settings, then
click Control Panel.
2. Double-click the Add or Remove Programs icon.
The Add or Remove Programs window opens.
3. Select OneTouch 4.0 then click the Remove button.
4. An “Add or Remove” message box opens and asks if you are
sure you want to remove One Touch 4.0 from your computer.
Click Yes.
The One Touch 4.0 software is removed from your computer.
5. Unplug the USB cable from the scanner.
6. Close all open windows and restart your computer.
Step 2: Uninstalling the PaperPort Software
1. On the Windows taskbar, click Start, point to Settings, then
click Control Panel.
2. Click the Add or Remove Programs icon.
The Add or Remove Programs window opens.
3. Select PaperPort and click Remove.
4. A message window opens, asking if you are sure you want to
remove PaperPort from your computer. Click Yes.
The PaperPort software is removed.
5. Close all open windows and restart your computer.
Maintenance
134 DocuMate 520 Scanner User’s Guide
To Install Another Driver
Before you can install another driver for your scanner, you must
remove the currently installed driver first. Then the new driver can
be installed.
1. Uninstall the One Touch 4.0 driver.
a. Open the Windows Control Panel.
b. Double-click on Add or Remove Programs.
c. Select One Touch 4.0 then click on the Remove button.
d. An “Add or Remove” message box opens and asks if you
are sure you want to remove One Touch 4.0 from your
computer. Click Yes.
The One Touch 4.0 software is removed from your computer.
2. Unplug the scanner USB cable.
3. Reboot (restart) your computer.
4. Follow the instructions in “Step 2: Install the Software” on
page 9 of this User Guide and follow the steps for installing one
of the other driver options.
NOTE: The One Touch 4.0 driver is required for the scanner’s
buttons to function. If you select a driver without One Touch 4.0,
the scanner buttons will not initiate scanning.
DocuMate 520 Scanner User’s Guide 135
Maintenance
DocuMate 520 Scanner Specifications
Bit depth True 48-Bit color (internal), 16-Bit gray (internal),
1-Bit line art/text
Scanning resolution Optical resolution: 600 x 1200 dpi, Hardware
supersampling Interpolated resolution: 2400 dpi
Maximum item sizes ADF Mode 8.5 x 14 inches (21.6 x 35.6 cm)
Flatbed Mode 8.5 x 11.69 inches (21.6 x 29.7 cm)
ADF Minimum item size 5 x 7 inches (12.7 x 17.8 cm)
ADF scanning speed Up to 20 pages per minute @ 200 dpi B&W
Light source Cold cathode fluorescent lamp
Interface USB 2.0 High Speed; compatible with USB 1.1
Scanner dimensions
Height 10.0 inches (25.4 cm)
Width 11.69 inches (29.69 cm)
Length 19.63 inches (49.86 cm)
Weight 11.1 pounds (5.03 kg)
Operating temperature 50°–95° F (10°–35° C without condensation)
Relative humidity 20%–80% (@35° C without condensation)
Power adaptor DC Jack, 24Vdc/2.0A (48W), 100-240Vac, Energy
Star and RoHS compliant
Power consumption
≤ 40 Watts (during operation)
≤ 25 Watts (on standby)
≤ 6 Watts (power save after 15 minutes without
scanning, can be adjusted by software)
≤ 1 Watt (power off)
Power cord AC, US, 3P, 10A/125V, 180 cm, 3C, 18AWG,
RoHS compliant
USB cable 185 cm, 28AWG, with core, RoHS compliant
Safety and agency certifications UL, C-UL, TUV/GS, FCC Class B, CE, WEEE
Maintenance
136 DocuMate 520 Scanner User’s Guide
Xerox DocuMate 520 Parts List
Please use the following part names and numbers when ordering
replacements for your DocuMate 520 scanner.
Part Name Part Number
Paper Guide 57-0097-000
Paper Guide Extension 57-0098-000
Paper Stop 57-0099-000
ADF Pad 57-0100-000
Roller Assembly 57-0110-000
USB Cable 35-0061-100
AC Power Cord 35-0103-000
Power Supply 37-0076-000
DocuMate 520 Scanner User’s Guide 137
Appendix A Notices
It’s Illegal in the USA
Congress, by statute, has forbidden the reproduction of the
following subjects under certain circumstances. Penalties of fine or
imprisonment may be imposed on those guilty of making such
reproductions.
1. Obligations or Securities of the United States Government,
such as:
Bonds and Obligations of certain agencies of the government,
such as FHA, etc.
Bonds. (U.S. Savings Bonds may be photographed only for
publicity purposes in connection with the campaign for the sale
of such bonds.)
Internal Revenue Stamps. (If it is necessary to reproduce a
legal document on which there is a canceled revenue stamp,
this may be done provided the reproduction of the document is
performed for lawful purposes.)
Postage Stamps, canceled or uncanceled. (For philatelic
purposes, Postage Stamps may be photographed, provided the
reproduction is in black and white and is less than 75% or more
than 150% of the linear dimensions of the original.)
Postal Money Orders.
Bills, Checks, or Drafts of money drawn by or upon authorized
officers of the United States.
Stamps and other representatives of value, of whatever
denomination, which have been or may be issued under any
Act of Congress.
2. Adjusted Compensation Certificates for Veterans of the
World Wars.
3. Obligations or Securities of any Foreign Government, Bank,
or Corporation.
Certificates of Indebtedness National Bank Currency
Coupons from Bonds Federal Reserve Bank Notes
Silver Certificates Gold Certificates
United States Bonds Treasury Notes
Federal Reserve Notes Fractional Notes
Certificates of Deposit Paper Money
138 DocuMate 520 Scanner User’s Guide
4. Copyrighted material, unless permission of the copyright owner
has been obtained or the reproduction falls within the “fair use”
or library reproduction rights provisions of the copyright law.
Further information of these provisions may be obtained from
the Copyright Office, Library of Congress, Washington, D.C.
20559. Ask for Circular R21.
5. Certificates of Citizenship or Naturalization. (Foreign
Naturalization Certificates may be photographed.)
6. Passports. (Foreign Passports may be photographed.)
7. Immigration Papers.
8. Draft Registration Cards.
9. Selective Service Induction Papers that bear any of the
following Registrant’s information:
Exception: U. S. Army and Navy discharge certificates may be
photographed.
10. Badges, Identification Cards, Passes, or Insignia carried by
military personnel, or by members of the various Federal
Departments, such as FBI, Treasury, etc. (unless photograph is
ordered by the head of such department or bureau.)
Reproducing the following is also prohibited in certain states:
Automobile Licenses — Drivers’ Licenses — Automobile
Certificates of Title.
The above list is not all inclusive, and no liability is assumed for its
completeness or accuracy. In case of doubt, consult your attorney.
It’s Illegal in Canada
Parliament, by statute, has forbidden the reproduction of the
following subjects under certain circumstances. Penalties of fines
or imprisonment may be imposed on those guilty of making such
copies.
1. Current bank notes or current paper money.
2. Obligations or securities of a government or bank.
3. Exchequer bill paper or revenue paper.
4. The public seal of Canada or of a province, or the seal of a
public body or authority in Canada, or of a court of law.
Earnings or Income Dependency Status
Court Record Previous military service
Physical or mental condition
DocuMate 520 Scanner User’s Guide 139
5. Proclamations, orders, regulations or appointments, or notices
thereof (with intent to falsely cause same to purport to have
been printed by the Queen’s Printer for Canada, or the
equivalent printer for a province).
6. Marks, brands, seals, wrappers or designs used by or on behalf
of the Government of Canada or of a province, the government
of a state other than Canada or a department, board,
Commission or agency established by the Government of
Canada or of a province or of a government of a state other
than Canada.
7. Impressed or adhesive stamps used for the purpose of revenue
by the Government of Canada or of a province or by the
government of a state other than Canada.
8. Documents, registers or records kept by public officials
charged with the duty of making or issuing certified copies
thereof, where the reproduction falsely purports to be a certified
copy thereof.
9. Copyrighted material or trademarks of any manner or kind
without the consent of the copyright or trademark owner.
The above list is provided for your convenience and assistance,
but it is not all inclusive, and no liability is assumed for its
completeness or accuracy. In case of doubt, consult your solicitor.
Federal Communications Commission (FCC) for USA
This equipment has been tested and found to comply with the limits
for the class B digital device, pursuant to part 15 of the FCC Rules.
These limits are designed to provide reasonable protection against
interference in a residential installation. This equipment generates,
uses and can radiate radio frequency energy and if not installed,
and used in accordance with the instructions, may cause harmful
interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation.
If this equipment does cause harmful interference to radio or
television reception, which can be determined by turning the
equipment off and on, the user is encouraged to try and correct the
interference by one or more of the following measures:
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and receiver.
Connect the equipment into an outlet on a circuit different from that
to which the receiver is connected.
Consult the dealer or an experienced radio/TV technician for help.
This equipment has been certified to comply with the limits for a
class B computing device, pursuant to FCC Rules. In order to
maintain compliance with FCC regulations, shielded cables must
140 DocuMate 520 Scanner User’s Guide
be used with this equipment. Operation with non-approved
equipment or unshielded cables is likely to result in interference to
radio and TV reception. The user is cautioned that changes and
modifications made to the equipment without the approval of
manufacturer could void the user's authority to operate this
equipment.
This device complies with part 15 of the FCC Rules. Operation is
subject to the following two conditions: (1) This device may not
cause harmful interference, and (2) this device must accept any
interference received, including interference that may cause
undesired operation.
Energy Star for the USA
As an ENERGY STAR partner, Xerox Corporation has determined
that this product meets the ENERGY STAR guidelines for energy
efficiency.
ENERGY STAR® is a US registered trademark.
The ENERGY STAR program is a team effort between the
Environmental Protection Agency and the office equipment
industry to promote energy-efficient personal computers, monitors,
printers, digital presses, fax machines and copiers. Reducing the
energy consumption of this equipment will help combat smog, acid
rain and long-term changes to the climate by decreasing the
emissions that result from generating electricity.
RoHS and WEEE Compliance
This product is compliant with RoHS Regulations of the European
Parliament and Council Directive on the Restrictions of the Use of
Certain Hazardous Substances in Electrical and Electronic
Equipment (2002/95/EC), and with the Waste Electrical and
Electronic Equipment (WEEE) Directive (2002/96/EC).
Product Recycling and Disposal for USA
Xerox operates a worldwide equipment takeback and reuse/
recycle program. Contact your Xerox sales representative (1-800-
ASK-XEROX) to determine whether this Xerox product is part of
the program.
If your product is not part of the Xerox program and you are
managing its disposal, please note that the product may contain
lead and other materials whose disposal may be regulated due to
environmental considerations. For recycling and disposal
information, contact your local authorities.
DocuMate 520 Scanner Installation Guide 141
Index
Numerics
24-Bit Color 121
256-Level Gray 121
A
ADF 3
ADF cable 3
ADF pad assembly
replace 126
ADF port 3
Advanced Interface 96
adjust settings 98
new profile 106
profile 106
Advanced Properties 116
align item 28
aspect ratio 60
Autocrop to Original 57
Automatic Document Feeder 3
cleaning 125
AutoRotate image 60
B
background color 69
Basic Interface 94
bit depth 135
Black&White 56, 97, 121
blurred image 101
BMP 48
Brightness 56, 101, 116, 120
Burn to CD 45, 74
Destination Application 74
button options 52
button settings 39
buttons
configuring 36
C
CD-ROM drive 4
Color 56, 97
color
hue 102
options 102
Color Document 39
Color Document button 120
color filter 59
Comma Delimited 50
computer specifications 4
Configure Before Scan 64, 117
Contrast 56, 101, 116, 120
create single page items check box 92
csv file format 50
D
Destination Application 29, 36
OCR 39, 65
text file format 49
Device Settings 56, 60
Diffusion 121
Disc 1 9
Dither 121
document cover 3
Document Format 36
Document Management 52
document pad 3
dots-per-inch 100
dpi 100, 116
E
eMail 53
eMail Properties 46
error codes 132
Excel Spreadsheet 50
F
Fax and Print 53
file format 50
file storage location 82
flowing page 71
Font Matching 68
Format option 40
full feature install 12
G
gamma 59, 102
grayed out options 37, 120
GrayScale 56, 97
GrayScale Document button 120
Index
142 DocuMate 520 Scanner Installation Guide
H
Halftone 121
help 4, 92
help information 129
htm file format 50
HTML Document 50
HTML page 80
HTML Web Page 79
hue 59
I
image
blur 101
preview 97
Image Documents Properties 44
Image Editors 53
image file 48
image file format 48
image size 103
improvements and settings 57
input size 103
installation 5
invert image 58
inverted text 69
ISIS 22, 64
ISIS interface 117
J
JPG 48
JPG file size 48
K
Kofax VRS 22
L
Lamp timeout setting 88
Languages in Document 67
Link Properties 41
locking tab 3, 7, 129
M
Microsoft Internet Explorer 80
Microsoft Outlook 46
Moire Patterns 58, 101
monitor 4
N
Normal PDF 51, 72
nPDF 48, 51, 72
O
OCR 10, 49
columns 70
optical character recognition 65
tables 71
OCR Dictionary 67
OCR Options 66
OmniPage Pro 10, 44, 51, 65, 66
on/off switch 3, 17
One Touch Button Panel 31, 32, 35
Button View 34
Detail View 34
Hardware View 34
One Touch icon 31, 32, 34, 36
One Touch ISIS Scan window 117
One Touch Properties window 32, 36, 41
options 52, 55
optical character recognition 10
P
page format options 47
page settings 57
page size 57
paper guide 3, 7
paper jam 124, 127, 132
paper stop 3, 8
PaperPort 89
help topics 92
Scan pane 91
PaperPort Properties 41
PDF 48, 53
PDF file size 48
Picture type 116
power saving 88
Preview button 94, 114
preview image 97
Preview One button 118, 119
R
Reject Character 68
Resolution 56, 100, 116, 120
Rich Text Format 50
roller replacement 127
rtf file format 50
ruler units 105
DocuMate 520 Scanner Installation Guide 143
Index
S
saturation 59, 102
scan
file name 91
from PaperPort 89
multiple pages 27
Scan Configuration 36
Scan Info box 105
scan with event forwarding 77
scanner
buttons 30
uninstall 133
scanner assembly 6
scanner buttons
configuring 36
scanner cover 3
scanner features 3
scanner glass 3
scanning
from the screen 31
with the scanner buttons 29
screen buttons
configuring 36
Searchable PDF 51, 72
Select Configuration 38, 39
Select Destination 37, 39, 52
Select Format 38
setup 5
Show All Destinations 52
Show Hardware 87
Simple Text 50
size 57
skewed page 57
sPDF 10, 48, 51, 72
spreadsheet 65, 71
status light 3, 17, 18, 129
Sti event forwarding 53
Storage and CD-R/W 53
Storage Properties 45
Straighten Image 58
system requirements 4
T
technical support 129
template 71
text color 69
Text Document button 120
Text Documents Properties 42
Text Editors 53
text file format 49
Text Formats 49
TIFF 48
Transfer to Storage 81
true page 71
TWAIN 64, 78
TWAIN standard 89
U
uninstall 133
USB port 3, 16
W
watermark, remove 59
Web site for help 129
WIA 64, 113
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Xerox documate 520 Gebruiksaanwijzing - Deutsch - 62 pagina's

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