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DocuMate 250
scanner
installation guide
C
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©
2003
Vi
s
i
oneer,
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nc.
Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the
copyright laws.
Xerox ®, the digital X ® are registered trademarks of Xerox Corporation in the United States and/or other countries and
are used under license. DocuMate is a trademark of Xerox Corporation used under license. All other Xerox product names
and product numbers mentioned in this publication are trademarks of Xerox Corporation.
The Visioneer brand name and logo are registered trademarks of Visioneer, Inc. The PaperPort brand name and logo are
registered trademarks of ScanSoft, Inc.
Microsoft is a U.S. registered trademark of Microsoft Corporation. Windows is a trademark of Microsoft Corporation.
TextBridge is a registered trademark of ScanSoft, Inc. ZyINDEX is a registered trademark of ZyLAB International, Inc.
ZyINDEX toolkit portions, Copyright © 1990-1998, ZyLAB International, Inc. All Rights Reserved. All other products
mentioned herein may be trademarks of their respective companies.
Information is subject to change without notice and does not represent a commitment on the part of Visioneer. The
software described is furnished under a licensing agreement. The software may be used or copied only in accordance with
the terms of such an agreement. It is against the law to copy the software on any medium except as specifically allowed in
the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any means,
electronic or mechanical, including photocopying, recording, or information storage and retrieval systems, or translated to
another language, for any purpose other than the licensee's personal use and as specifically allowed in the licensing
agreement, without the express written permission of Visioneer.
Part Number: 05-0593-000
Restricted Rights Legend
Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in
Technical Data and Computer Software Clause 52.227-FAR14. Material scanned by this product may be protected by
governmental laws and other regulations, such as copyright laws. The customer is solely responsible for complying with all
such laws and regulations.
FCC Radio Frequency Interference Statement
This equipment has been tested and found to comply with the limits for the class B digital device,
pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection
against interference in a residential installation. This equipment generates, uses and can radiate
radio frequency energy and if not installed, and used in accordance with the instructions, may cause
harmful interference to radio communications. However, there is no guarantee that interference will
not occur in a particular installation. If this equipment does cause harmful interference to radio or
television reception, which can be determined by turning the equipment off and on, the user is
encouraged to try and correct the interference by one or more of the following measures:
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and receiver.
Connect the equipment into an outlet on a circuit different from that to which the receiver is
connected.
Consult the dealer or an experienced radio/TV technician for help.
This equipment has been certified to comply with the limits for a class B computing device, pursuant
to FCC Rules. In order to maintain compliance with FCC regulations, shielded cables must be used
with this equipment. Operation with non-approved equipment or unshielded cables is likely to result
in interference to radio and TV reception. The user is cautioned that changes and modifications
made to the equipment without the approval of manufacturer could void the user's authority to
operate this equipment.
This device complies with part 15 of the FCC Rules. Operation is subject to the following two
conditions: (1) This device may not cause harmful interference, and (2) this device must accept any
interference received, including interference that may cause undesired operation.
DocuMate 250 Scanner Installation Guide v
Table of Contents
Welcome
What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
The Xerox DocuMate 250 Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Installation
Step 1: Assemble the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Step 2: Install the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Step 3: Connect and Power On the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Step 4: Connect the USB Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Scanning with the Scanner Button
Load and Scan Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Configuring the Scanner Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
About the Configuration Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Selecting New Settings for the Scanner Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Creating a New Button Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Editing Button Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Setting Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Scanning from PaperPort
Your Scanner and the TWAIN Standard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
If your computer is running Windows ME or XP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Load Documents into the Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Scanning from Windows 98SE, ME, 2000, or XP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Adjusting the Image with the Scan Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Adjusting the Image Type, Resolution, Brightness and Contrast . . . . . . . . . . . . . . . . . . . . . . . . 26
Adjusting the Output Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Setting the Scan Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Reversing the Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Adjusting Color and Gray Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Adjusting Color Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Adjusting the Scanner’s Power Saving Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Scanning from Windows ME or XP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Maintenance
Cleaning the Automatic Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Replacing the ADF Pad Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
DocuMate 250 Scanner Installation Guide vi
Uninstalling Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Step 1: Uninstalling the DocuMate Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Step 2: Uninstalling the PaperPort Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Xerox DocuMate 250 Scanner Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Xerox DocuMate 250 Scanner Parts List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
DocuMate 250 Scanner Installation Guide 1
Welcome
Your new Xerox DocuMate 250 USB scanner can quickly scan
color and black and white documents and place their images on
your computer.
What’s in the Box
Before proceeding, check the contents of the box. If items are
missing or damaged, contact the dealer where you purchased the
scanner.
NOTE: Do not plug in the USB cable until after you have
installed the software. Carefully follow the steps and sequence
described in the installation procedure beginning on page 4.
DocuMate 250 Scanner
Power Supply
Software CD
Power Cord
Installation Guide and
Quick Install Card
Paper Guide
Output Tray
USB Cable
Welcome
2 DocuMate 250 Scanner Installation Guide
The Xerox DocuMate 250 Scanner
Paper guide—Holds documents in place. Adjusts to fit the
document size.
Scanner button—Starts scanning using the scan settings button.
Status light—Shows the scanner’s status. A flashing green light
indicates the scanner is preparing to scan. A steady green light
indicates the scanner is ready to scan. Refer to the
Troubleshooting section for additional details.
Output tray—Holds documents after scanning through the ADF.
Output tray extension—Unfolded when scanning legal-sized
documents.
ADF cover release—Opens the cover on the automatic document
feeder.
Universal Serial Bus (USB) port—Connects the scanner to the
computer.
Power jack—Connects the power cord to the scanner.
Scanner button
Paper guide
Output tray
Output tray extension
ADF cover release
Power switch
USB port
Power jack
Status light
DocuMate 250 Scanner Installation Guide 3
Welcome
What You Need
An IBM-compatible PC with:
A CD-ROM drive
An available Universal Serial Bus (USB) port
Microsoft Windows operating system: 98SE, 2000, ME, or XP
Available internal memory (RAM) as follows:
64 megabytes (MB)
Windows XP—128 MB
200 MB of free hard disk space
A VGA Monitor
Recommended settings for your monitor are as many colors as
possible—High Color (16-bit), True Color (24-bit or 32-bit). Set the
resolution to at least 800 by 600 pixels.
To set your monitor’s colors and resolution, open the Windows
Control Panel, double-click Display, and then click the Settings tab.
Documentation
Your scanner is delivered with the following documentation:
Quick Install Card—abbreviated installation instructions.
DocuMate 250 Scanner Installation Guide—on the Installation
CD; contains detailed installation, scanning, configuration, and
maintenance information.
ScanSoft PaperPort User’s Guide—on the Installation CD;
contains detailed feature and configuration information.
Online Help—for the scanner configuration, Scan Manager,
and PaperPort software applications.
Installation
4 DocuMate 250 Scanner Installation Guide
Installation
Installation is a quick, four-step process:
1. Assemble the scanner
2. Install the software
3. Connect and power on the scanner
4. Connect the USB cable to your computer
Step 1: Assemble the Scanner
To assemble the scanner:
1. Remove all shipping tape from the top and bottom of the
scanner.
2. Align the slots on the paper guide with the ridges on the
scanner and slide it down until it snaps into place.
NOTE: Do not plug in the USB cable until after you have installed
the software. Complete the installation steps in the order
described in the installation procedure below.
DocuMate 250 Scanner Installation Guide 5
Installation
3. Insert the pins on each side of the output tray into the holes on
the scanner.
4. Proceed to “Step 2: Install the Software”.
Step 2: Install the Software
To install the software:
1. Start Microsoft Windows and make sure no other applications
are running.
2. Insert the CD into your computer’s CD-ROM drive.
The CD automatically starts.
NOTE: You must install the software before connecting the
scanner to your computer. Otherwise, the correct driver software
for your scanner will not be installed and it may not work properly.
Installation
6 DocuMate 250 Scanner Installation Guide
3. On the installation menu, select Install Products.
The next installation screen appears.
4. Click in the boxes for Scansoft PaperPort and Scanner
Driver.
If you want to also install the other software, click their boxes as
well.
5. Click Install Now.
NOTE: If the CD does not start, check the following:
Make sure the CD drive’s door is completely shut.
Double-click the My Computer icon on your Windows
desktop. Double-click the icon for your CD-ROM drive. From
the list of files on the CD, double-click the file named
START32.EXE.
DocuMate 250 Scanner Installation Guide 7
Installation
6. On the PaperPort 9.0 Welcome window, click Next.
Installing PaperPort 9.0 will uninstall any previous, existing
version of PaperPort and install PaperPort 9.0 while retaining
all of your PaperPort files.
7. On the License Agreement window, read the ScanSoft license
agreement. If you accept the terms, select I accept the terms
in the license agreement, and then click Next.
8. On the Customer Information window, accept the current
values or enter new information, and then click Next.
9. On the Setup Type window, click Next.
10. Click Install to begin the installation.
11. On the Product Registration window, do one of the following:
•Select Register online, click OK, and then follow the
registration instructions.
•Select Print registration form, click OK, and then follow
the instructions to complete and print the registration form.
•Select Remind me in 7 days and click OK.
If a message window opens instructing you to restart your
computer, click Restart.
12. At the Installshield Wizard Completed window, click Finish.
13. On the Xerox License Agreement window, read the license
agreement. If you accept the terms, select I Agree, and click
Next.
14. On the Xerox Scanner Registration window, complete the
required information, and then click Register.
Note that the serial number for your scanner is located on the
underside of the scanner body.
15. On the Welcome window, click Next to start the installation.
Serial Number
Installation
8 DocuMate 250 Scanner Installation Guide
16. When you see the Connect Scanner window, STOP. Do NOT
click Finish. Leave the window open and proceed to the next
section, “Step 3: Connect and Power On the Scanner”.
Step 3: Connect and Power On the Scanner
Connect the power supply and power cord, and then turn the
power on.
To connect your DocuMate 250 scanner:
1. Plug the power supply into the power port on the scanner.
2. Plug the power cord into the power supply and into a wall
outlet.
DocuMate 250 Scanner Installation Guide 9
Installation
3. Turn on the power switch, located on the back of the scanner to
the left of the power port.
The status light comes on and flashes indicating that the
scanner is receiving power.
Step 4: Connect the USB Cable
The DocuMate 250 scanner connects to any available USB port.
Check your computer’s manual for USB port locations.
1. Plug the USB cable into the USB port on the scanner and then
a USB port on the computer. The ports are identified USB
symbols.
NOTE: You can connect the scanner to your computer while the
computer is running. You do not have to shut down your
computer.
NOTE: You can also connect the scanner to a USB port on the
computer’s keyboard if it has one, or to a USB hub. If you use a
USB hub, it must have its own power supply already plugged
into an electrical outlet.
NOTE: If you have not installed the software, unplug the USB
cable from the computer and install the software now. When the
software installation is complete, a message tells you to connect
the scanner.
USB
Installation
10 DocuMate 250 Scanner Installation Guide
Your computer recognizes that a scanner has been plugged
into the USB port and automatically loads the appropriate
software from the CD to run the scanner.
2. When the software is finished loading, return to the Connect
Scanner window and click Finish.
The scanner’s status light is green when the scanner and
computer are communicating properly.
3. Click Exit on the DocuMate 250 window.
4. When installation is finished, restart your computer.
5. If you selected other software to install from the CD, leave the
CD in the CD drive when you restart your computer.
If you removed the CD from the CD drive and want to install
other software, reinsert the CD into the drive.
In addition to installing the other software from the CD, you can
also view and print the User Guides and Installation Guide.
NOTE: If you are using Windows XP and have plugged the USB
cable into a USB 1.1 port, an information bubble opens
explaining that “A HI-SPEED USB device is plugged into a non-
HI-SPEED USB hub”. Plug the USB cable into a USB 2.0 port (if
available) or disregard the message.
Click Finish
DocuMate 250 Scanner Installation Guide 11
Scanning with the Scanner Button
Scanning with the
Scanner Button
When you press the scanner button, your document is scanned
using predefined scan settings and then the image is sent to a
software application on your computer. To change scan settings,
see “Configuring the Scanner Button” on page 12.
Load and Scan Documents
1. If you are scanning legal-sized documents, unfold the output
tray extension.
2. Adjust the paper guide for the size of paper.
3. Load the documents face down, with their tops into the
automatic document feeder.
NOTE: Remove any staples or paper clips from the documents
before loading them into the automatic document feeder. Staples
and paper clips can jam the feed mechanism.
Scanning with the Scanner Button
12 DocuMate 250 Scanner Installation Guide
4. Press the button on the scanner.
A scan progress window opens and then a thumbnail of the
scanned image appears in the destination software. In the
following example, the destination software is the PaperPort
desktop.
Configuring the Scanner Button
When you first connect your scanner to a computer, the scanner’s
DocuMate software is configured to scan in black and white and
send the scanned image to the PaperPort desktop. You can
change the settings by selecting new options from the
Configuration dialog box.
To open the Configuration dialog box:
1. On the Windows taskbar, click Start, point to Programs, point
to ScanSoft PaperPort 9.0, and then click DocuMate
Configure.
2. If not already selected, click the Scan tab on the Configuration
dialog box to display available scanning configurations.
DocuMate 250 Scanner Installation Guide 13
Scanning with the Scanner Button
About the Configuration Dialog Box
The Configuration dialog box manages settings for the scanner
button. In the following figure, the button is set to scan with the
configuration named Scan Document (Fax Quality) and then open
PaperPort to display the scanned image. The Format and Page(s)
option is set is to scan in the PaperPort image format.
The options on the Configuration dialog box are:
Select Destination—the list of applications that can open to
display the scanned image. To configure the list of available
applications, click the Preferences tab at the top of the dialog box
and select the desired option. See “Setting Preferences” on
page 18 for more information.
Select Configuration—the list of available configurations. The
configuration settings include: scanning mode, resolution, page
size, contrast, and brightness. To see a selected configuration’s
settings, click its icon. Click the icon again to close the detailed
information.
The icons next to each Configuration indicate the scanning mode:
Select a software
application to send the
scanned document to.
Select a setting
for scanning
the item.
Page format
Click to set
preferences.
Click the icon of a
selected configuration
to view its settings.
Color GrayscaleBlack and White
Scanning with the Scanner Button
14 DocuMate 250 Scanner Installation Guide
You can also click the View button to see more detailed information
about the selected configuration.
Select Format and Page(s)—a set of format for the scanned
image. The formats are bitmap and PaperPort. Bitmaps are usually
used for photos or artwork. The bitmap format is available when
you select a destination application other than PaperPort.
Options—displays a dialog box for selecting options related to the
selected destination application for the scanned image. Each
destination application has its own options dialog box.
Selecting New Settings for the Scanner Button
You can select a new destination application, scanning
configuration, and image format to use when you press the
scanner button.
To select new settings for the Scanner Button:
1. From the Select Destination list, select the application where
you want scanned images sent.
See “Setting Preferences” on page 18 to display a full list of the
destination applications that you can use with the scanner.
2. From the Select Configuration list, select a scan configuration.
To scan in color, select one of the configurations indicated by
the small color icon, such as the Scan Color Document
configuration.
The configuration list is preset for the application you select in
the Select Destination list. If you select a different application,
the configurations are for that application.
3. Select a Format and Page(s) option.
4. Click OK.
Now when you press the scanner button, the document is
scanned using the new settings.
NOTE: If you select a word processing program such as
Microsoft WordPad or Microsoft Word and a configuration for
OCR, the text in scanned images is automatically converted to
word processing text by the optical character recognition (OCR)
software that you receive with the scanner. The converted text
then appears in the selected destination application.
DocuMate 250 Scanner Installation Guide 15
Scanning with the Scanner Button
Creating a New Button Configuration
You cannot change settings of the preset (default) configurations.
To use settings other than those offered by the preset
configurations, you must create a new configuration. You can do
this either by copying a preset configuration and making the
desired changes or by creating a new configuration from scratch.
To create a new configuration:
1. Scroll the applications in the Select Destination list and click
the application for which you want to create a new
configuration.
2. Do one of the following:
Click the New button.
Select a preset configuration and click the Copy button.
3. On the New Scan Configuration dialog box, type a name.
If you are copying from a preset configuration, leave the
name as is or change it as required.
4. Select scan settings for the new configuration.
Mode—Select a scanning mode as follows:
Black/White to scan in black and white. For example, letters
and memos are usually scanned in black and white.
Grayscale to scan items such as documents containing
drawings or black and white photographs. The scanning
produces an image in varying shades of gray.
NOTE: If you select a printer or other device in the Select
Destinations list, the dialog box may have an additional tab for
setting specific options for the particular device.
Scanning with the Scanner Button
16 DocuMate 250 Scanner Installation Guide
Color to scan color photographs and other color items.
Resolution—Drag the slider to the right or left to adjust the
dots per inch (dpi) of the resolution. The maximum
resolution is 600 dpi; the minimum is 100 dpi. The higher
the dpi setting, the sharper and clearer the scanned image.
However, higher dpi settings take longer to scan and
produce larger files for the scanned images.
Brightness and Contrast—Drag the sliders to the right or
left to adjust the brightness and contrast of the scanned
image. The Contrast setting does not apply to the Black/
White mode.
5. Click the Page Settings tab to select page settings.
Page Size—Click a page size from the drop-down list. The
outlines on the picture represent the various page sizes.
Clicking one of those outlines also selects it as the page size
for the scan. If you select the Custom option from the drop-
down list, boxes appear in place of the picture. Enter the
horizontal and vertical page dimensions in the boxes.
AutoCrop—This option lets the scanner automatically
determine the size of the item being scanned. For example, if
you scan an unusual page size, the scanner will automatically
determine the size of the page.
DeScreen—Select this option when scanning a picture from a
newspaper or magazine article, or other items that contain
images with patterns or dots. These patterns and dots
sometimes cause a wavy appearance for which the Descreen
option can compensate.
DocuMate 250 Scanner Installation Guide 17
Scanning with the Scanner Button
The following example shows the effect of descreening a
scanned image from a magazine article.
The scanning may slow down a bit when descreen is selected.
The DeScreen setting does not apply to the Black/White mode.
Gamma—Drag the slider to improve how the colors in a
scanned image look on your monitor. Gamma correction allows
you to achieve precise color matching. Because the computer
cannot always transmit the exact color information to the
hardware, you may have to make some color adjustments
using the Gamma feature.
The default Gamma setting works fine in most cases and
normally does not need to be adjusted.
6. Click OK to save the new configuration.
On the Configuration dialog box, make sure the configuration
you just defined is selected.
7. To set the new configuration for use by the scanner button,
select the configuration and then click OK.
Editing Button Configurations
You cannot edit the preset button configurations; you can only edit
those configurations that you created yourself.
To edit a configuration:
1. Open the Configuration dialog box.
2. Select the configuration you want to edit. The selection must be
a configuration you created.
Original Image Descreened Image
Scanning with the Scanner Button
18 DocuMate 250 Scanner Installation Guide
3. Click the Edit button.
The Edit Scan Configuration dialog box opens.
4. Edit the settings as required and click OK.
5. Click OK to close the Configuration dialog box.
Setting Preferences
You can set general preferences for button and scanner functions.
To set preferences:
1. Open the Configuration dialog box and click the Preferences
tab.
The Preferences dialog box opens.
Preferences tab
DocuMate 250 Scanner Installation Guide 19
Scanning with the Scanner Button
2. Select button preferences as described below.
Show All Destinations—This option selects all the destination
application categories. The list of destination applications on
the Configuration dialog box will include all the applications on
your computer that fall into these categories. This is the default
selection when the DocuMate AutoScan software is installed.
The list also includes printers and other devices connected to
your computer so, for example, you can scan an item and have
it printed immediately.
Select Destinations—Select this option to individually choose
the types of applications to include in the list of destination
applications. Check the boxes for the type of application to
include.
Show Scan Progress Window—Select this option to display a
progress window of the document during scanning.
3. Click the General tab to set a temporary folder.
Folder for Temporary Images—Click the Folder button and
then select a folder for the scanner’s temporary images. During
scanning, a temporary file contains scan information about the
image. Because temporary image files can sometimes be
large, select a folder that has sufficient disk space available.
4. Click OK to save the preferences.
Scanning from PaperPort
20 DocuMate 250 Scanner Installation Guide
Scanning from PaperPort
Instead of using the scanner button, you can scan from the
PaperPort software application. Use this method if you want to
preview an image and adjust scanning settings prior to scanning.
Your Scanner and the TWAIN Standard
Your scanner uses the TWAIN standard for scanning. TWAIN is a
widely recognized methodology that computers use to receive
images from scanners, digital cameras, and other digital devices.
The PaperPort software application that you received with your
scanner uses the TWAIN standard, and this guide shows how to
scan with it. Many other graphics and imaging applications also
comply with the TWAIN standard, so you can use your scanner
with those applications too. To use your scanner with other TWAIN-
compliant software, please refer to their user guides.
If your computer is running Windows ME or XP
Instead of using the TWAIN standard, your scanner can also use
Microsoft’s Windows Image Application (WIA) standard for
scanning, which is also available from other applications.
Therefore, you can use your scanner with other applications on a
computer running Windows ME or XP too. See “Scanning from
Windows ME or XP” on page 40.
Load Documents into the Document Feeder
1. If you are scanning legal-sized documents, unfold the output
tray extension.
DocuMate 250 Scanner Installation Guide 21
Scanning from PaperPort
2. Adjust the paper guide for the size of paper.
3. Load the documents face down, with their tops into the
automatic document feeder.
Scanning from Windows 98SE, ME, 2000, or XP
The instructions in this section are for scanning with the TWAIN
software on computers running Windows 98SE, ME, 2000, or XP. If
your computer is running Windows ME or XP and you want to use
the WIA software, see “Scanning from Windows ME or XP” on
page 40.
NOTE: Remove any staples or paper clips from the documents
before loading them into the automatic document feeder. Staples
and paper clips can jam the feed mechanism.
Scanning from PaperPort
22 DocuMate 250 Scanner Installation Guide
To scan an item from PaperPort:
1. On the Windows taskbar, click Start, point to Programs, point
to ScanSoft PaperPort 9.0, and then click PaperPort.
The PaperPort desktop opens.
2. Click the Scan icon on the PaperPort command bar.
The Folders pane (which shows folders for organizing your
scanned images) is replaced by the Scan pane.
3. From the Scanner drop-down list, select DocuMate 250.
4. In the “Scan what?” section, choose to scan a Document or
Photograph.
Scan icon
Scan pane
Opens the Scan Manager
DocuMate 250 Scanner Installation Guide 23
Scanning from PaperPort
5. Click Settings to view and change the format for the scanned
item’s file name and the file type. The default file type for
documents is .pdf and the default for photographs is .jpg.
6. Use the Single page items check box as follows:
When the check box is selected, all pages in the document
feeder are scanned and placed as single pages on the
PaperPort desktop.
When the check box is not selected, all pages in the
document feeder are scanned, but not placed on the
PaperPort desktop until you close the Scan Manager and
indicate the scanning job is finished.
7. Click the Scan button on the Scan pane.
The Scan Manager opens. Use the Scan Manager to select
scanning options and to start the scanner.
8. If you want to see what the scanned image will look like before
scanning its final image, click the Preview button.
The scanner scans a preview of the item and displays it in the
Scan Manager. You can now use the options on the Scan
Manager to fine-tune the image. For details on adjusting
images, see “Adjusting the Image with the Scan Manager” on
page 25.
9. To preview the item with the new settings, click the Preview
button again on the Scan Manager.
10. When you are satisfied with the preview image, click Scan.
If the Single page items check box is selected on the
PaperPort desktop, the item appears as a thumbnail on the
desktop.
NOTE: If you preview when scanning a stack of documents, the
first page of the stack feeds through the ADF for the preview.
After adjusting the scanner settings, replace the page on the
stack so it is scanned with the rest of the pages.
Scanning from PaperPort
24 DocuMate 250 Scanner Installation Guide
11. If the Single page items check box is not selected, thumbnails
do not appear until you indicate the scanning job is finished.
Close to exit the Scan Manager.
On the PaperPort - Scan message box, click Done.
On the PaperPort desktop
By default, the name of the scanned image is the day, date,
and number of scanned items that day. For example, the
second item scanned on a day is followed by a (2), the third by
a (3) and so on. To change a name, click it to select its text and
type a new name.
The thumbnail images of the stack of documents has “go to
page arrows” so you can click through the pages in the stack.
The page counter next to the scroll arrows shows which page
you’re viewing and the total number in the stack.
NOTE: Refer to “The Single Page Items Check Box” on
page 25.
A thumbnail image of the
scanned item appears on
the PaperPort desktop
Thumbnail images of a
stack of documents
scanned with the ADF.
DocuMate 250 Scanner Installation Guide 25
Scanning from PaperPort
The Single Page Items Check Box
The Single page items check box provides the option to add
additional items to a scanning job and scan double-sided items. If
the check box is selected, scanned items immediately appear on
the PaperPort desktop. If the check box is not selected (this is the
default), the following message box appears when you close the
Scan Manager.
Click Scan More Pages to scan additional pages and add
them to the stack of items placed on the PaperPort desktop.
Click Scan Other Side to reload and scan the other side of
previously scanned pages. This option is only available once.
Click Done if you are finished scanning. The scanned items are
placed on the PaperPort desktop.
To learn more about the PaperPort software please see the
ScanSoft PaperPort User’s Guide on the Installation CD.
Adjusting the Image with the Scan Manager
The Scan Manager has a wide variety of options to adjust your
scanned images. Using those options you can produce the best
possible scan of your documents, color photos, magazine articles,
business cards, or any other items you scan.
Scanning from PaperPort
26 DocuMate 250 Scanner Installation Guide
Adjusting the Image Type, Resolution, Brightness and Contrast
The Scan Manager’s drop-down lists and sliders are used to adjust
the image type, resolution, brightness, and contrast.
Image Type
From the Image Type drop-down list, select the appropriate image
type for the item(s) you’re scanning:
Black and White—scans in black and white. The scanning
pixels are all the same size and are either black or white.
Use this setting for letters, memos, pen and ink drawings,
and other black and white material. This setting produces
the smallest file size for scanned items.
Halftone—scans the image so it appears to consist of gray
tones. A pop-up menu appears so you can choose one of
the halftone options. Notice that the preview image
changes as you select each option so you can see which
one is best for scanning. Halftones produce simulated gray
tones by using black and white pixels of different sizes and
is often used to produce newspaper and magazine images.
Use this setting for lower resolution black and white
images. The halftone settings also produce small file sizes.
8-Bit Gray—scans the image using up to 256 true shades
of gray. Use this setting to scan black and white
photographs and other higher quality black and white
images. You can also scan a color photo with this setting to
turn its colors into gray shades. The file size is about one
third the size of a color scan.
Contrast
Brightness
Resolution
Image Type
Halftone Example
DocuMate 250 Scanner Installation Guide 27
Scanning from PaperPort
24-Bit Color—scans the image in full color. Use this setting
to scan color photographs and other color images. The file
size is the largest of the image type options.
Enhanced bit-depths—If you are using an imaging
application other than PaperPort, the image type drop-
down list will include 16-Bit Grayscale and 48-Bit Color.
These image types are only available if the imaging
application supports them. You will receive an error
message if the application does not support the selected
enhanced bit-depth.
Resolution
Resolution determines the amount of detail you can see in the
scanned image. The resolution setting for a scan is in dots-per-inch
(dpi). The higher the resolution, the finer the details, however,
higher dpi settings also take longer to scan and produce larger files
sizes. Usually the higher resolution settings are used for precision
work, such as photographs or fine artwork.
Click the Resolution drop-down list and select a resolution.
The resolution settings on your DocuMate 250 scanner range
from 100 dpi to 2400 dpi.
Brightness and Contrast
Sometimes an item is scanned with the brightness and contrast set
too light or too dark. For example, a note written with a light pencil
may need to be scanned darker to improve legibility.
Brightness refers to the lightness or darkness of the image.
Contrast is the range between the darkest and lightest portions of
the image. The greater the contrast, the more the difference
between the lighter and darker shades in the image.
Dark/Light slider—adjusts the brightness of the scan. Drag
the slider to the right or left to increase or decrease the
brightness.
Low/High slider—adjusts the contrast. Drag the slider to the
right or left to increase or decrease the contrast.
NOTE: You can see the file size at the bottom of the Scan
Manager.
Scanning from PaperPort
28 DocuMate 250 Scanner Installation Guide
Adjusting the Output Size
The output size is the width and height of the image after it is
scanned. For example, if you plan to print the image on a piece of
paper you can select the output size of 8.5 by 11.0 inches.
Preview Auto-Area
The item you’re scanning may not fill the scanning area. In that
case you can preview the item and use the Preview Auto-Area
button to automatically set the size of the scanned image.
Click the Preview Auto-Area button to let the Scan Manager
automatically determine the size of the item being previewed.
For example, if you preview the scan of a small photo, the Scan
Manager automatically determines that the scan area is only
the edges of the photo.
You can manually adjust the scan area. For example, if you
want the scan to include a border around the image, drag the
edges of the scan area box.
Preview Auto-Area
Paper Size
Units
Ruler Units
DocuMate 250 Scanner Installation Guide 29
Scanning from PaperPort
Paper Size
If you know the size of the item(s) you’re scanning, set the paper
size. This automatically sets the scan size to the paper size.
Click the Paper Size button and select the image’s paper size
from the list.
Units
The ruler around the edges of the image area and the output
dimensions can be displayed in inches, centimeters, or pixels.
Click the Units button to select the units for the ruler. Clicking
the button toggles through the three choices. The ruler and
output dimensions change to the new units.
Setting the Scan Area
You can manually adjust the output area to scan specific sections
of an image. For example, if you’re scanning a photograph and
want to focus on one section, manually setting the output size
removes the rest of the photograph from the final scanned image.
Manually set area
Resize pointer
Move pointer
Output Dimensions
Scanning from PaperPort
30 DocuMate 250 Scanner Installation Guide
To manually set an output area:
1. Put the mouse pointer on an edge of the scan area box so it
becomes a resize pointer (two-headed arrow) and then drag to
set a new size for the box.
2. To move the box, put the mouse pointer inside the box so the
pointer becomes a four-headed arrow. Drag to move the box to
a new position.
3. The output dimensions change to reflect the new scan area
size.
Now, when you scan, only the area inside the scan area box is
scanned to the PaperPort desktop.
Here’s a sample of a manually selected output area:
Manually Setting the Width and Length
The output dimensions at the bottom of the Scan Manager show
the Width and Length of the scan area. You can set the area by
typing numbers into those boxes.
To manually set the width and length:
1. Click in the Width or Length box and type a new dimension.
The scan area box changes to reflect the new size.
NOTE: If you want to reset the scan area to the full size of the
image again, click the Preview Auto-Area button.
This is the area manually
selected for scanning.
This is the image that appears
on the PaperPort desktop
when scanning is finished.
Lock Scaling
DocuMate 250 Scanner Installation Guide 31
Scanning from PaperPort
2. To maintain the same width to length ratio, click the Lock
Scaling icon next to the dimension.
With the Lock Scaling locked, when you type a new width or
length, the other setting changes so the relative size of the
scan area remains constant.
Reversing the Image
The Scan Manager has an Invert button and a Mirror button for
reversing the scanned image.
Invert reverses the black and whites or the colors of an image.
Mirroring flips the image 180 degrees.
Click the Invert or Mirror button to see the image you want.
Invert
Mirror
Original Image Inverted Image Mirrored Image
37

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