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User Guide 45
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•Click the Add From Phonebook button to add a recipient stored in the address book.
- Select the option required.
- Personal Phonebook displays contacts you have added to the phonebook using
your print driver.
- Shared Phonebook lists contacts you have added, but also contacts added by
other people. This address book is usually saved on a network server and must be
made available by your System Administrator.
- LDAP Phonebook contains contacts listed in your LDAP (Lightweight Directory
Access Protocol) address book. LDAP address books are usually maintained by IT
teams as they are often used as company address books and for network
authentication and authorization.
- Select the contact required from the list.
• If the contact list is long, click in the Search... entry box and use your keyboard to enter
the contact details.
•Click the OK button to see the search results.
- Select the Add button.
-Click the OK button.
7. If required, select more than one recipient from the Recipients list by clicking the first recipient,
pressing and holding the Ctrl button on a PC or the Command button on a Mac and then
clicking each additional recipient. Release the Ctrl or Command button once all recipients have
been selected.
8. If you want to add a cover sheet to your fax job, click the Cover Sheet tab.
9. Select Print a Cover Sheet from the Cover Sheet Options menu.
• Select the Information tab. This is usually the active tab when the Cover Sheet options box
opens.
- If required, select the Sender Name entry box and use your keyboard to enter your
name.
- If required, select the Sender Organization entry box and use your keyboard to enter
your company name.
- If required, select the Sender Telephone Number entry box and use your keyboard
to enter your telephone number.
- If required, select the Sender E-mail Address entry box and use your keyboard to
enter your e-mail address.
- If required, select the Sender Fax Number entry box and use your keyboard to enter
the fax number you would like any replies faxed to.
- If required, select a Recipients option.
- Show Recipient Names prints the names of all the recipients on the cover sheet.
The names used are the names you entered when adding each recipient’s details.
- Hide Recipient Names does not print any recipient name on the cover sheet.
- Show Custom Text adds specific text you enter as the recipient detail. This option
is useful if you are sending to more than one recipient at the same number, but
have saved the number under only one name.
• Select the entry box under the Recipients menu and use your keyboard to enter your
custom text.
