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Pagina verder
DocuMate 3460
One Touch 4.6
August 2010
05-0807-000
User’s Guide
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and/or other countries.
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Xerox DocuMate 3460
User’s Guide
3
Table of Contents
Welcome
What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
The Xerox DocuMate 3460 Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
1Scanner Setup
Unpack and Assemble the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Connect the Scanner Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
2 Installation
Before You Begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Install the Software and Connect the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Installing the Scanner Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Connect the USB Cable and Turn on the Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Installing One Touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Register Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Installing Additional Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
View the User Guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
3 Loading Documents to Scan
Scanning from the Automatic Document Feeder (ADF) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Load and Scan Items from the Front Feed Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Scan With the Front Feed Tray Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Scan With the Front Feed Tray Down . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Scan from the Input Tray with the Front Feed Tray Down . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Auto Scan from the Front Feed Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Scanning Interfaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
4 Scanning and Configuring One Touch
Default One Touch Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Scan from the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Features of the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Changing the Button Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Selecting Options for One Touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Scan Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Scan Settings Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Page Settings tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Advanced Settings tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
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Redaction Settings Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
File Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Create Single Image Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Image Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Text Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Configure Before Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
To Scan Using Configure Before Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Open Scanned Document(s) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Transfer to Storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Setting the Folder and Options from One Touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Setting the Folder from Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Scanning to Multiple Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Burn to CD-ROM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Printer or Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
PaperPort . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
SharePoint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
SharePoint Link Log Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
FTP Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
FTP Link Log Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
SMTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
SMTP Link Log Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Email Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Email Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Text Editors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Text Documents Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Adding Text Editor Applications to One Touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Creating an HTML Web Page from Your Scanned Documents . . . . . . . . . . . . . . . . . . . . . . . 100
Still Image Client . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Image Editors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Image Documents Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Adding Image Editor Applications to One Touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
PDF Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Send to Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Scanning to Multiple Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Scanning with Job Separation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Scanning with Optical Character Recognition (OCR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Text Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Selecting One Touch OmniPage OCR Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
The OCR Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Creating Your Own Dictionaries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Table of Contents
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Editing User Dictionaries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
The Format Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
One Touch with Kofax VRS Technology . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
The Kofax VRS Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
The Professional Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Changing the Hardware Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
5Scanning from TWAIN
Accessing the TWAIN Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Scanning with the TWAIN Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
The Options in the TWAIN Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140
6Scanning from WIA
Scan using WIA from Microsoft Paint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
Fine Tuning Your Scans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146
7 Scanning from ISIS
Accessing the ISIS Interface in QuickScan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148
8 Maintenance
Safety Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
Cleaning the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
Replace the ADF Pad Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
Replacing the Roller Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159
Error Light Troubleshooting Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161
Uninstalling Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162
Xerox DocuMate 3460 Scanner Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .163
Xerox DocuMate 3460 Parts List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164
A Appendix
Safety Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166
EMC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167
Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168
Electrical Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169
Warning - Electrical Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169
Electrical Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169
Disconnect Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169
Emergency Power Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170
Maintenance Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171
Product Safety Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172
Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173
Certifications in Europe . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173
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Compliance Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174
Product Recycling & Disposal: USA & Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174
European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174
Energy Star for the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175
Illegal Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176
USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176
Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177
Other Countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178
EH&S Contact Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179
Index
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7
Welcome
This chapter includes:
What’s in the Box on page 8
System Requirements on page 9
Documentation on page 10
The Xerox DocuMate 3460 Scanner on page 11
Your new Xerox scanner can quickly scan stacks of single-sided or double-sided pages and place their
electronic images on your computer.
Welcome
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What’s in the Box
Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer
where you purchased the scanner.
Power Supply Power CordUSB Cable
Windows™
Installation Disc
Quick Install Guide Technical
Support Card
Xerox DocuMate 3460 Scanner Input Tray Output Tray
Output Tray with Front
Feed Tray Platform
ADF Pad
Welcome
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System Requirements
IBM-compatible Pentium 4 PC, or AMD equivalent with:
A DVD-ROM drive
An available Universal Serial Bus (USB) port
•Microsoft
®
Windows
®
operating system: Windows XP (Service Pack 1 and 2), Windows Vista, or
Windows 7
The scanner is compatible with Service Pack 3 for Windows XP and Service Pack 1 for Windows
Vista.
Windows XP: Minimum of 512 megabytes (MB) of internal memory (RAM)
Windows Vista and 7: Minimum of 1 gigabyte (GB) of internal memory (RAM)
350 MB minimum of free hard disk space
A VGA or SVGA Monitor
The recommended settings for your monitor are:
Color quality of 16-bit or 32-bit
Resolution set to at least 800 x 600 pixels
Refer to your Windows documentation for instructions on setting the color quality and resolution for
the monitor.
Welcome
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Documentation
The following documentation is provided with your scanner:
Quick Install Guide—Abbreviated installation instructions.
Scanner User’s Guide—On the Installation Disc; contains detailed installation, scanning,
configuration, and maintenance information.
Scanner Readme—On the Installation Disc; contains the latest information about your scanner
and software installation.
PaperPort User’s Guide—On the Installation Disc; contains detailed feature and configuration
information for the PaperPort software.
OmniPage User’s Guide—On the Installation Disc; contains detailed feature and configuration
information for the OmniPage software.
Virtual ReScan User’s Guide—On the Installation Disc; contains detailed feature and
configuration information for the VRS software.
QuickScan User’s Guide—On the Installation Disc; contains detailed feature and configuration
information for the QuickScan software.
Online Help—For the scanner configuration, TWAIN and WIA interfaces.
Welcome
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The Xerox DocuMate 3460 Scanner
Input Tray—Holds the documents in the Automatic Document Feeder (ADF) for scanning.
Paper Guides—Guides adjust to support various document widths.
ADF Cover Release—Lift to open the Automatic Document Feeder (ADF).
Front Feed Tray—Place an item between the guides and press down to feed items through the front of
the scanner.
Output Tray—Holds documents after being scanned. Unfolds to support various document lengths.
3
Paper Guides ADF Cover
Release
Input Tray Front Feed
Tray
Output Tray
41
5
2
Power Switch Power JackControl Panel
8
6 7
1
2
3
4
5
6
7
8
9
9
USB Port
Welcome
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Control panel—One Touch scanning controls.
LED Number—Shows the current scan setting for the Scan button.
Function button—Selects the scan setting for the One Touch buttons. Press to cycle through the
settings.
Duplex button—Press to scan double-sided documents.
Simplex button—Press to scan single-sided documents.
Status light—Shows the scanner’s status. Refer to the Troubleshooting section for additional
details.
Power switch—Turns the scanner’s power on and off.
Power jack—Connects the power cord to the scanner.
Universal Serial Bus (USB) port—Connects the scanner to the computer.
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1
Scanner Setup
This chapter includes:
Unpack and Assemble the Scanner on page 14
Connect the Scanner Power Cord on page 16
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Unpack and Assemble the Scanner
1. Remove the scanner from its protective foam and plastic bag.
2. Remove any shipping tape from the scanner, input tray and output tray.
3. Open the ADF cover and carefully remove any foam particles that may have gotten inside it. Close
the scanner cover.
4. Align the slots on the paper guide with the ridges on the scanner and slide it down until it snaps
into place.
5. Select either the Front Feed with Output Tray or the standard Output Tray.
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6. Insert the pins on each side of the output tray into the holes on the scanner.
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Connect the Scanner Power Cord
1. Plug the power supply into the power port on the scanner.
NOTE: Only use the power supply (HEG42-240200-7L made by HiTron) included with your scanner.
Connecting any other type of power supply may damage your scanner, and will void its warranty.
2. Plug the power cord into the power supply and into a wall outlet.
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2
Installation
This chapter includes:
Before You Begin on page 18
Install the Software and Connect the Scanner on page 19
Register Your Scanner on page 26
Installing Additional Applications on page 27
View the User Guides on page 29
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Before You Begin
Please make sure of the following before you begin installation:
The information in this guide may cover software not provided with the scanner you purchased.
Please disregard any information about the software not applicable to your scanner. Visit our web
site at www.xeroxscanners.com for the latest software updates for your Xerox scanner.
If your computer has AntiVirus or AntiSpyware software running, you may encounter alerts or
messages during installation asking you to allow the installation to proceed. Although the
messages will differ based on the software your computer is running, in each case you should
allow the installation to proceed if that option is available. Alternatively, you can turn off the
AntiVirus or AntiSpyware software before installing your scanner, but if you do, make sure to turn
it back on again when installation is finished.
If you already have a scanner connected to your computer, it is recommended that you remove
that scanner’s driver program prior to installing your Xerox scanner. You can remove these
programs from the Windows Control Panel. Please refer to the user manual provided with your
other scanner hardware for instructions about removing the driver and software for that unit.
If your computer is running Windows Vista, you may see the Vista User Account Control screen
asking you to confirm system changes. Click the Continue button to allow the installation to
proceed.
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Install the Software and Connect the Scanner
The installation disc contains the necessary driver, and scanning software, to use your Xerox scanner.
To install the software:
1. Start Microsoft Windows and make sure that no other applications are running.
2. Insert the installation disc into your computer’s DVD-ROM drive.
The disc automatically starts.
3. The Select Language window opens. Click the drop-down menu arrow and select the language to
use. Click OK.
4. The disc’s Main Menu window opens.
NOTE: If the disc does not start, check the following:
Make sure the disc drive’s door is completely shut.
Make sure the disc was inserted in the drive in the proper direction (label side up).
To launch the disc manually:
Open the Windows options for your computer’s disc drives.
Double-click the icon for your DVD-ROM drive.
The Installation menu for the disc should now open.
If the menu does not open:
From the list of files on the disc, double-click the file named frontend.exe.
NOTE: The Scanner Readme file has late-breaking news about your scanner. The readme file is in
HTML format and will open in any standard browser.
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5. On the Main Menu, select Install Products.
6. Make sure the boxes for Scanner Driver and Visioneer One Touch are selected, as well as any
other applications you want to install.
7. Click Install Now.
NOTE: The software provided with your scanner may differ slightly from the list shown in the window.
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Installing the Scanner Driver
The scanner driver installation will start first.
1. The Welcome to the Xerox DocuMate Setup Wizard opens.
2. Click Next.
3. On the Xerox License Agreement window, read the license agreement. If you accept the terms,
select I Agree then click Next.
If you choose not to accept the license agreement, the installation will terminate and the scanner
driver will not be installed.
4. The next window lists the choices of the drivers that you can install for your scanner.
5. Select the option that you want then click on Next.
Full Install (TWAIN, ISIS and Windows Driver)—This is the recommended installation. It
installs all of the scanner drivers so that you can scan from any TWAIN and ISIS scanning
application, or from One Touch when the application is installed.
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TWAIN only—The TWAIN driver is installed and you can scan from TWAIN scanning
applications, or from One Touch when the application is installed.
ISIS Only—The ISIS driver is installed and you can scan from ISIS scanning applications, or
from One Touch when the application is installed.
Windows Driver Only—The Windows Driver is installed and you can scan from One Touch
only when the application is installed.
NOTE: If you are using Windows version XP or later, the Microsoft Windows Image Acquisition (WIA)
driver is always installed regardless of your selection in this window, and you can scan using the WIA
interface from scanning applications that access this driver.
6. A window opens with image quality samples asking you to select an image for your Color Space
setting. Select the option that looks best to you and click Next.
7. STOP when you see the “Complete the installation by connecting your hardware” window. Do
NOT click OK yet. Leave the window open and proceed to the next section.
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NOTE:
If you do not see this on-screen diagram for connecting the scanner, stop and follow the
instructions below.
Connect the USB Cable and Turn on the Power
1. Remove any tape from the USB cable.
2. Plug the USB cable into the USB port on the scanner then into a USB port on the computer.
If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force the
plug into either connection.
3. Press the Power button on the control panel.
The status light comes on and flashes indicating that the scanner is receiving power.
Your computer recognizes that a scanner has been plugged into the USB port and automatically
loads the appropriate software to run the scanner. If your computer is running Windows version
XP or later, you will see a message similar to the one below.
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4. When you’re certain that the software has completely loaded, return to the “Complete the
installation by connecting your hardware” window.
To see a quick overview about accessing and navigating the One Touch Button Panel, click More.
5. Click OK to complete the installation process.
6. Click Close on the Installation Complete window to close and exit the driver installer.
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Installing One Touch
The One Touch software installation will start automatically after you click Close on the driver
Installation Complete window. One Touch is the software needed for the buttons on the scanner to
work.
1. Click Next on the Welcome to the One Touch Setup Wizard.
2. On the Visioneer License Agreement window, read the license agreement. If you accept the terms,
select I Agree then click Next.
If you choose not to accept the license agreement, the installation will terminate and One Touch
will not be installed.
3. Click Close on the Installation Complete window to close and exit the software installer.
If you selected other software to install from the DVD the installation for that software will
automatically start after you click Close on the Installation Complete window. Follow the instructions
on-screen to install each application you selected.
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Register Your Scanner
Registering your scanner is important as it provides you with access to our free telephone support
service. Registration also gives you free access to software updates for your scanner.
To register your scanner:
You will need an active internet connection to register your scanner. If you do not have internet access
you can contact our customer service department to register the scanner. Please refer to the Technical
Support Card, that you received with the scanner, for our customer service contact information.
1. Open an Internet Explorer window, or any other internet browser you have installed on your
computer.
2. In the web address field type www.xeroxscanners.com.
3. Press Enter on your computer’s keyboard or click the option on screen to go to the web address.
4. When the Xerox scanners web page loads click on Register Your Product.
5. Fill in the registration form, all required fields have an asterisk (*).
6. You will be asked to enter the serial number for the scanner, it is located on the back or underside
of the scanner.
7. After filling in the form, click on Submit Your Registration to complete the registration.
NOTE: A valid email address is required for registration.
The Serial Number The Serial Number
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Installing Additional Applications
Your scanner includes free, additional applications as described in the table below.
1. Return to the disc’s Main Menu and click Install Products.
2. Select the additional applications you want to install, then click Install Now.
3. Follow the instructions on the screen to install each of the additional applications.
Software About the Software
Adobe
®
Reader
®
Adobe Reader is a stand-alone application that you use to open, view, search, and
print PDF files. This application is located on the disc in the User Guides section.
Nuance PaperPort PaperPort is a document management software application. The PaperPort scan-
ning features allow you to insert new pages into an existing file and name your file
immediately after scanning. From within the PaperPort desktop you can sort your
documents and move them between folders as you would through the Windows My
Documents folder. You can reorder the pages in a PDF file, and unstack a document
so all the pages are resaved as individual files. PaperPort also has some basic image
editing options in the PaperPort PageView, such as; adding notes to image files,
modifying image colors, and touch up the image using the erase and/or auto-correct
options.
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Kofax®
Virtual ReScan® (VRS™)
Kofax VRS automatically enhances scanned documents from less than perfect origi-
nals. It is an additional scanning interface that uses patented VRS
(Virtual ReScan) technology, and ensures your scanning is as efficient and easy as
possible, while also improving the quality of the scanned images. Kofax VRS uses an
ISIS-certified driver for scanning. This software provides an additional method to
scan from your scanner. The Demo version lets you try the application first.
At the end of the Kofax VRS software installation you may see the message
"SVS001: The VRS installation does not install an ISIS driver for the scanner you
selected. Please install the ISIS driver packaged with your scanner."
This is not an error, please disregard this message and click OK. The Kofax VRS Certi-
fied ISIS® driver is installed correctly when you install it with your Xerox DocuMate
scanner.
EMC Captiva
QuickScan™
QuickScan is a stand-alone, out-of-the-box imaging solution that provides all the
necessary capabilities for high-speed scanning, image enhancement, viewing, anno-
tation, printing and storing images. It uses an ISIS-certified driver for scanning and
includes flexible job separation and barcode recognition. The Demo version lets you
try the application first.
Nuance
OmniPage
®
Pro
OmniPage Pro provides precision OCR analysis, advanced layout detection, and Log-
ical Form Recognition™ (LFR) technology. Advanced security features quickly turn
office documents and forms into over 30 different PC applications for editing,
searching and sharing. Custom workflows handle large volumes of documents, and
you can use its tools to print to PDF.
Software About the Software
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3
Loading Documents to
Scan
This chapter includes:
Scanning from the Automatic Document Feeder (ADF) on page 32
Load and Scan Items from the Front Feed Tray on page 34
Scanning Interfaces on page 44
This chapter illustrates scanning with the buttons on the scanner. After loading documents in the
scanner, as described below, you can also scan using the One Touch Button Panel on screen, or using a
scanning application.
NOTE: Always remove any staples or paper clips from documents before inserting them into the
scanner. Staples and paper clips can jam the feed mechanism and scratch the internal
components. Also remove any labels, stickers, or Post-It™ notes that may come off during the
scanning process and get stuck in the scanner. Misuse as described here will void your scanner’s
warranty.
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2. Click on the “Properties” button.
The scanner’s Device Configuration window opens.
3. In the Control section select the option Turn on AutoLaunch™ for front-feed Scanning.
4. Click the drop list for Function: and select a scanning option to use for the front feed auto
scanning.
Functions 1-9—These are the 9 scanning functions that you can configure through the One
Touch properties. Selecting one of these options indicates that you want the auto scanning
event to always use the settings you have specified for that function number.
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3. The scanner pulls in the item, scans and ejects it out of the front.
A scan progress window opens and the image(s) are sent to the selected application in the One
Touch software.
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Scanning Interfaces
If you selected the recommended installation, then you have several different options to scan with
your Xerox DocuMate 3460 scanner. Each method scans equally well, so use the one with appropriate
options for the item you are scanning.
One Touch—When you press the Simplex or Duplex button on the scanner, the scanner starts
scanning using the settings for the current LED number. The scanned image is then sent to a
destination on your computer or network drive. See Scanning From One Touch on page 47.
One Touch Button Panel—Use this scan option when you want to scan from the computer
screen. Scanning from the on-screen One Touch Button Panel is the same as selecting a scanning
option on the scanner, except you click an icon that represents the function. See Scan from the
One Touch Button Panel on page 49.
TWAIN Interface—This option uses your scanner’s TWAIN interface to scan. Select scanning
options before scanning, put the document in the scanner, then click the Scan button in the
TWAIN interface window. See Scanning from TWAIN on page 137.
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The Title Bar
Green arrows—click to cycle through the panel’s 3 views.
Scanner icon—click to open the scanner’s hardware properties.
Red “X”—click to close the One Touch panel.
The Button View
Left-click on a Destination Application icon to start scanning.
Right-click on a Destination Application icon to open the One Touch Properties.
Left-click on the arrow buttons, on the right side of the panel, to view the rest of the One Touch
buttons.
The Detail View
Left-click on a Destination Application icon to start scanning.
Right-click on a Destination Application icon to open the One Touch Properties.
Single-click on the detailed information to open the One Touch Properties.
The Hardware View
Left-click on the scanner icon to return to the Button view.
Right-click on the scanner icon to open the scanner’s hardware properties.
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Scan Configurations
The scan configurations are where you select the scanning resolution, brightness, mode (color,
black&white, or grayscale), and a number of other settings. To see a selected scan configuration’s
settings, click its icon. Click the icon again to close the detailed information.
NOTE: Use Configure Before Scan if you want to set the options manually before scanning. See
Configure Before Scan on page 70.
Create a new configuration:
Click the New button to create a new configuration starting with the One Touch default
configuration settings.
Select a configuration in the list, then click on the Copy button to create a new configuration
starting with the settings of the currently selected configuration.
Edit or delete a configuration:
Select the scan configuration you want to edit or delete.
To delete the configuration, click the Delete button.
To edit the configuration, click the Edit button.
Edit the settings and click OK.
NOTE: Your scanner comes with a number of configurations pre-set at the factory. To ensure that your
scanner will always have a set of correct scan configurations, do not delete the pre-set configurations.
We also recommend that you keep those configurations locked so they are not inadvertently deleted.
That way, you will always have the factory-settings available. If you do delete or edit them, and want
to get the factory pre-sets back again, you will need to uninstall then re-install your scanner.
Click the icon of a
selected configuration
to view its settings.
Select the scan configuration
to edit or delete. It must be
unlocked, as indicated by not
having a lock displayed here.
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Reduce moiré patterns—Moiré patterns are wavy, rippled lines that sometimes appear on the
scanned images of photographs or illustrations, particularly newspaper and magazine
illustrations. Selecting Reduce moiré patterns will limit or eliminate moiré patterns in the scanned
image. This option is only available when scanning in Color or Grayscale at lower resolutions, and
when the scanner supports this feature.
Straighten image—Select this option to let the scanner automatically determine if a page is
skewed, then straighten its image. This option is only available if the scanner supports this feature.
If you are scanning using an Automatic Document Feeder, and the page is fed through at too
great of an angle, the image may not straighten correctly. In that case, re-scan the page using the
paper guides to feed the paper in straight.
Autorotate 90—Select this option to rotate the scanned image 90 degrees clockwise when
scanning is finished. Typically, you might use this option if the pages you are scanning pages that
are printed in landscape, such as financial spreadsheet data. This option is only available if the
scanner supports this feature.
Invert image—Only available for Black&White Mode, this option reverses the black and whites of
an image.
Skip blank originals—Select this option to have the scanner detect if a blank page has been fed
through the scanner, and remove it from the final file. Typically you might use this option when
scanning a stack of two-sided pages which have a number of blank sides.
Sensitivity—You can adjust the sensitivity level of the blank image detection. For instance, if you
are scanning double-sided light-weight paper, the scanner may not detect a blank side as text or
images, from the opposite side of the page, may appear in the scanned image. In that case, lower
the sensitivity level for more accurate results.
Note that when the Options tab feature Use job separator in multi-page batch is enabled, and
the option selected is When a blank page is detected, the sensitivity level for Skip Blank Originals
is the sensitivity level that will be used when both features are enabled.
Note that when the feature Use job separator in multi-page batch is enabled, and the option
selected is When the number of images reaches, the blank originals are discarded before the
images are counted. For example, if you scan 3 pages in duplex mode, each side of the page is
counted as an image and the total number of images is 6. When Skip Blank Originals is enabled,
and 2 of the 3 pages in the stack are blank on one side, the total number of images counted is 4
not 6.
Original Image Inverted Image
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Color Filter—Color filter is the ability of your scanner to automatically remove a color from a
scanned image. For example, if you are scanning a letter with a red watermark, you can choose to
filter out the red so the scanned letter just shows the text and not the red watermark. Color filter
applies to Black & White or Grayscale scanning modes.
Double Feed Detection—Selecting this option turns on the scanner hardware feature that
detects when multiple pages feed through the scanner at one time. This option is only available if
the scanner supports this feature.
Abort—scanning stops and all pages scanned in this batch, up to this point, will be deleted.
Prompt—you will be prompted to remove the pages in the ADF, restack the remaining pages and
continue scanning. All pages scanned before and after the double page feed are saved.
Advanced Settings tab
Use the Advanced Settings tab to set color correction options for Color or Grayscale scanning. Drag
the sliders to the left and right to change the color settings. As you do, the image changes to show the
effects of the new settings.
Color saturation—the strength or purity of a color. This option is only available when the selected
scan mode is Color.
Color hue—the color your eyes see as reflected from the image. This option is only available when
the selected scan mode is Color.
Gamma—is the tone curve and the starting point for image enhancement. As you raise or lower
the Gamma value, the values at which saturation, hue, brightness and contrast affect the image
are changed. It is recommended that you keep the default Gamma value or adjust this setting
before adjusting the other options. This option is available for both Color and Grayscale scanning.
The original with a red
watermark over black text.
The scanned item with the
red filtered out.
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Back—This is the Duplex side of the page. The area(s) specified for the Back will only apply to the
Duplex side of the page when scanning in Duplex. Therefore, if you scan 4 double-sided pages, the
resulting image file(s) will have redacted areas on pages 2, 4, 6, and 8.
Both—Select this option if you want to specify an area that appears in the same place on both
sides of the page, such as a company logo, so you don’t have to specify the same area separately
for both the front and back.
Click one time on the default value, 0.00 in each field, to enable the control box for you to input the
start position and redaction area size. The units of measurement is displayed on the lower-right corner
next to the Paper size field.
From left—Input the upper-left corner start position measured from the left-side of the page.
From top—Input the upper-left corner start position measured from the top of the page.
Width—Input the width of the area to be removed.
Height—Input the height of the area to be removed.
Color—This color field shows the selected fill color for the redacted area(s). When the software
removes the area you specify, it fills the area with the color you have selected here. To change the
color, click the artist palette button to open the Windows color palette. Select the color you want then
click on OK. The color you selected will now display in the Color field on the Redaction Settings tab.
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Preview—This color field shows the actual color that will fill the redaction area in the final scanned
image. When scanning in color, the Preview field will match the Color field. When scanning in
Grayscale, the preview field will show the gray version of the color you selected, and that color will be in
the final scanned image. When scanning in Black&White, the preview field will display black or white
depending on the darkness of the color you selected, and the final image will have the redacted area(s)
be black or white.
Technical No te:
The options on the Page Settings tab will affect the redaction options as described below:
•On the Page Settings tab, click the name inches or mm to toggle between the two units of
measurement. When you click back on the Redaction Settings tab, the lower-right corner displays
the Paper size in the units of measurement you selected.
Make sure the page size selected on the Page Settings tab is correct for the documents you are
scanning, otherwise the redaction may not occur in the correct area.
•If Color Filter is selected, redaction occurs after the color specified is removed from the image.
For example, if you selected Red as the color dropout, but then specify red for the redaction
region, the final image will have the redacted region filled with gray when scanning Grayscale, or
black or white when scanning in Black&White.
•If Autorotate 90 is selected, redaction occurs after the page has been rotated. When inputting
the position and area for redaction, use the measurements of the page in the landscape position.
Color
scanning
Grayscale
scanning
Black&White
scanning
Click the name to
toggle between inches
and millimeters.
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User’s Guide
65
File Formats
The available file formats, in the Select format panel, are based on the selected destination for
scanning. For example, if scanning to the destination Transfer to Storage, all file formats are available
as the files are saved directly to a folder without opening any application. If the destination is an
application, such as Microsoft’s Paint, only the file types the application supports will be available in
the Select format panel.
Most of the format icons have a right-click menu to select file format specific options, or choose
additional formats that are not represented in the panel by default.
The format names in the Select format panel indicates the file type extension for the scanned file.
Create Single Image Files
The TIFF and PDF formats, as well as the text file formats, support multiple page documents in a single
file. If you are scanning as a TIFF or PDF format, or as one of the text formats, and want one file
created for each image scanned, select Create single image files. Note that this option is
automatically selected and disabled if you have selected a format that only supports single pages, such
as BMP, PNG, GIF, JPG, or JP2.
Image Formats. The BMP, JPG, and
PDF image formats have right-click
menu options.
Text Formats;
TEXT is only
one of several
text formats
available.
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User’s Guide
70
Configure Before Scan
You can set up the scanner so that, when you press a button or click it on the Button Panel, a different
scanning interface opens before the scanning starts. To set up the scanner for this capability, you select
Configure Before Scan from the scan configuration list.
Choosing Configure Before Scan simply opens either the TWAIN or WIA scanning interface when you
press a button. You can then use the interface to change the Resolution, Scan Mode, and other
settings. When you scan, the scanned image will still be sent as the file type and to the same
Destination Application already selected in the One Touch Properties window for that button.
1. Open the One Touch Properties window.
2. Select the scan configuration Configure Before Scan.
3. Right-click on Configure Before Scan and choose an interface to use for configuring before
scanning.
TWAIN—The TWAIN Interface opens for you to make changes prior to scanning. See Scanning
from TWAIN on page 127.
WIA—The Windows Image Acquisition (WIA) Interface opens for you to make changes prior to
scanning. See Scanning from WIA on page 143.
4. Click OK or Apply on the One Touch Properties window.
To Scan Using Configure Before Scan
1. Click the button you set up to use Configure Before Scan.
2. The TWAIN Interface opens.
3. Choose your scan settings, such as the Picture Type of Color, Grayscale or Black & White,
Resolution in DPI, and Page Size.
Select then right-
click on Configure
Before Scan to
get the menu,
and choose the
interface to use
for scanning.
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User’s Guide
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4. Click the Scan button on the TWAIN Interface.
5. The item is scanned. When finished, click the Done button and the image will be sent to the
Destination Application specified in the One Touch Properties window.
In the example shown on the previous page, the Destination Application is Paint.
Canceling a Configure Before Scan
1. Click Cancel in the scanning progress window.
2. The following window will open asking if you want to cancel the entire job.
Yes—Scanning stops and all pages scanned in this batch, up to this point, will be deleted. The
TWAIN interface will close and you can restart your scan from the beginning.
Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch.
For instance, the Picture Type is Black & White but you want to scan your documents in color.
Choose Yes to delete any scanned pages, then start over but select the correct picture type
before scanning.
No—Scanning stops, but all pages scanned in this batch, up to this point, are not deleted and
the TWAIN interface remains open. You can place a new page in the scanner, adjust the
TWAIN settings for it, then click the Scan button in the TWAIN interface to continue
scanning. At the end of the scanning batch, all pages from the first portion of the scan and
second will be sent to the Destination Application.
Choose this option if, for instance, you have been scanning a Black & White document but
you want to insert a color page into it. Instead of having to re-scan the entire batch, you can
stop the current scan, change the picture type from Black & White to Color, then restart the
scanning without losing the pages already scanned.
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User’s Guide
72
Open Scanned Document(s)
Select the destination Open Scanned Document(s) to have the scanned document open
automatically when scanning is complete.
Supported file types—All file formats are available when scanning to the Open Scanned Document(s)
destination. Note that text file formats are only available if an OCR module or application is installed.
Please refer to Tex t For mats on page 68 to see a list of text file formats that are available when OCR is
installed.
Destination type—The Open Scanned Document(s) destination is classified as a “Document
Management Link”. To make it available in the destination list, you must select Document
management on the Options tab in the One Touch Properties window.
Technical No te:
If there is no application installed for the file format you selected, the One Touch Link Log Viewer
will open when scanning is finished showing the failure. You can double-click on the log failure to
open the detail view of the failed transfer.
For example, if you select PDF as the file type a PDF viewer application must be installed to open
the file.
Either install an application for that file type, or associate an application in the Windows Explorer
folders option, please refer to your Windows documentation for instructions on associating file
types.
When scanning to multiple destinations, the scanned file is still sent to the other selected
destination application(s) in One Touch.
Xerox DocuMate 3460
User’s Guide
178
Other Countries
Copying certain documents may be illegal in your country. Penalties of fine or imprisonment may be
imposed on those found guilty of making such reproductions.
Currency notes
Bank notes and cheques
Bank and government bonds and securities
Passports and identification cards
Copyright material or trademarks without the consent of the owner
Postage stamps and other negotiable instruments
Note: This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case
of doubt, contact your legal counsel.
178

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