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Toshiba TEC e-STUDIO6530C Series GA-1310 Handleiding

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MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS
Operator's Manual
with GA-1211
Series
with GA-1310
Series
©2008, 2009 TOSHIBA TEC CORPORATION All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC. No patent liability
is assumed, however, with respect to the use of the information contained herein.
Preface 1
Preface
Thank you for purchasing TOSHIBA Multifunctional Digital Color Systems. This manual provides information about system
restrictions and the GA-1211/GA-1310 specific functions applied when the GA-1211/GA-1310 controller is connected to
the e-STUDIO4520C Series/e-STUDIO6530C Series. Read this manual before using your Multifunctional Digital Color
Systems. Keep this manual within easy reach, and use it to configure an environment that makes the best use of the
e-STUDIO’s functions.
Regarding operations and functions other than those described in this manual, refer to the e-STUDIO's manuals.
How to read this manual
Symbols in this manual
In this manual, some important items are marked with the symbols shown below. Be sure to read these items before using
this equipment.
Other than the above, this manual also marks information that may be useful for the operation of this equipment with the
following signs:
Screens
y Screens in this manual may differ from the actual displays depending on the use-environment of the equipment, such
as the installed status of options.
y Screens of when paper in the A/B format is used are given in this manual. If you use paper in the LT format, the display
or the order of buttons may differ from that of your equipment.
Trademarks
y The official name of Windows 2000 is Microsoft Windows 2000 Operating System.
y The official name of Windows XP is Microsoft Windows XP Operating System.
y The official name of Windows Vista is Microsoft Windows Vista Operating System.
y The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.
y Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products are
trademarks of Microsoft Corporation in the US and other countries.
y Apple, AppleTalk, Macintosh, Mac, Mac OS, Safari, TrueType, and LaserWriter are trademarks of Apple Inc. in the US
and other countries.
y Adobe, Adobe Acrobat, Adobe Reader, Adobe Acrobat Reader, and PostScript are trademarks of Adobe Systems
Incorporated.
y Mozilla, Firefox and Firefox logo are trademarks or registered trademarks of Mozilla Foundation in the U.S. and other
countries.
y IBM, AT and AIX are trademarks of International Business Machines Corporation.
y NOVELL, NetWare, and NDS are trademarks of Novell, Inc.
y TopAccess is a trademark of Toshiba Tec Corporation.
y Other company names and product names in this manual are the trademarks of their respective companies.
Indicates a potentially hazardous situation which, if not avoided, could result in death, serious
injury, or serious damage, or fire in the equipment or surrounding assets.
Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate
injury, partial damage to the equipment or surrounding assets, or loss of data.
Indicates information to which you should pay attention when operating the equipment.
Describes handy information that is useful to know when operating the equipment.
Pages describing items related to what you are currently doing. See these pages as required.
CONTENTS 3
CONTENTS
Preface....................................................................................................................................... 1
Chapter 1 RESTRICTIONS
Operations from the Control Panel......................................................................................... 6
COPY .................................................................................................................................... 6
SCAN .................................................................................................................................... 6
PRINT.................................................................................................................................... 7
FAX ....................................................................................................................................... 7
USER FUNCTIONS............................................................................................................... 8
JOB STATUS ........................................................................................................................ 9
INTERRUPT ........................................................................................................................ 10
TopAccess USER Mode ......................................................................................................... 11
Launching TopAccess ......................................................................................................... 11
TopAccess top page............................................................................................................ 11
Registering from TopAccess ............................................................................................... 12
TopAccess ADMIN Mode ....................................................................................................... 14
Setting up from TopAccess ................................................................................................. 14
Maintaining from TopAccess ............................................................................................... 17
Registering from TopAccess ............................................................................................... 17
Software Included in the e-STUDIO Client Utilities CD-ROM ............................................. 18
Chapter 2 GA-1211/GA-1310 SPECIFIC FUNCTIONS
Operations from the Control Panel....................................................................................... 20
Turning power off (Shutdown) ............................................................................................. 20
MENU.................................................................................................................................. 20
SCAN .................................................................................................................................. 21
USER FUNCTIONS............................................................................................................. 32
TopAccess USER Mode ......................................................................................................... 35
Launching TopAccess from the WebTools home page....................................................... 35
Registering or editing GA-1211/GA-1310 specific private templates .................................. 35
TopAccess ADMIN Mode ....................................................................................................... 43
Registering or editing GA-1211/GA-1310 specific public templates.................................... 43
Notice on the department management/user authentication............................................... 43
Chapter 3 TROUBLESHOOTING
Scanning Problems ................................................................................................................ 46
The scanned data cannot be saved in the specified location .............................................. 46
Error Codes............................................................................................................................. 47
Error codes on print jobs ..................................................................................................... 47
INDEX ..................................................................................................................................................................... 49
4 CONTENTS
1.RESTRICTIONS
This chapter describes system restrictions when the GA-1211 controller is connected to the e-STUDIO4520C series or
GA-1310 controller is connected to the e-STUDIO6530C series.
Operations from the Control Panel......................................................................................... 6
COPY .....................................................................................................................................................................6
SCAN .....................................................................................................................................................................6
PRINT.....................................................................................................................................................................7
FAX.........................................................................................................................................................................7
USER FUNCTIONS ...............................................................................................................................................8
JOB STATUS..........................................................................................................................................................9
INTERRUPT .........................................................................................................................................................10
TopAccess USER Mode ......................................................................................................... 11
Launching TopAccess ..........................................................................................................................................11
TopAccess top page .............................................................................................................................................11
Registering from TopAccess.................................................................................................................................12
TopAccess ADMIN Mode ....................................................................................................... 14
Setting up from TopAccess...................................................................................................................................14
Maintaining from TopAccess.................................................................................................................................17
Registering from TopAccess.................................................................................................................................17
Software Included in the e-STUDIO Client Utilities CD-ROM ............................................. 18
1 RESTRICTIONS
6 Operations from the Control Panel
Operations from the Control Panel
The e-STUDIO4520C series machine with the GA-1211 controller attached or e-STUDIO6530C series machine with the
GA-1310 controller attached has several restrictions in the following operations:
P.6 “COPY”
P.6 “SCAN”
P.7 “PRINT”
P.7 “FAX”
P.8 “USER FUNCTIONS”
P. 9 “ J O B S TAT U S ”
y Buttons and items enclosed in red lines on the following screenshots in this section disappear or become dim when
the controller is connected to the equipment.
y All the touch panel figures in this guide are examples of the e-STUDIO4520C series. Although the size of the
screen differs between the e-STUDIO4520C series and the e-STUDIO6530C series, the displayed objects and
their functions are the same.
COPY
The following related to the [COPY] button cannot be used when the controller is connected to the equipment:
y The COPY&FILE function for copying originals and storing the data in the shared folder or a specified network folder at
the same time
To learn more about STORE TO E-FILING, refer to the e-Filing Guide.
SCAN
The following related to the [SCAN] button cannot be used when the controller is connected to the equipment:
y The Scan to File function for sending and storing scans to a shared folder in the equipment's hard disk or a specified
network folder
y The Web Service (WS) Scan function for scanning images from a client computer through the network by using the
functions of Windows Vista
The SCAN menu displayed by pressing the [SCAN] button contains the GA-1211/GA-1310 specific functions. For
details, see the following section:
P. 2 1 “ S C A N ”
e-STUDIO4520C series/e-STUDIO6530C series
e-STUDIO machine with the controller or
e-STUDIO4520C Pro series/e-STUDIO6530C Pro series
1.RESTRICTIONS
Operations from the Control Panel 7
1 RESTRICTIONS
PRINT
The following related to the [PRINT] button cannot be used when the controller is connected to the equipment:
y The Private Print function for printing a document from a computer on the network only when a set password is keyed
in to the equipment's control panel
y The Proof Print function for printing only a single copy as a sample and suspending the rest of the job when you print
multiple copies from a computer on the network
y The USB Direct Print function for printing files saved in a USB storage device that is connected to the USB port on the
equipment
y The [PAUSE]/[RESUME]] buttons for pausing/resuming jobs in the list
y The [MOVE] button for changing the order of the jobs by moving them within the list
y The [EDIT] button for changing the number of copies to print
For details on the PRINT screen, refer to the Printing Guide.
FAX
The following related to the [FAX] button cannot be used when the controller is connected to the equipment:
y The FAX&FILE function for sending originals and storing the data in the shared folder or a specified network folder at
the same time
For details on the FAX screen, refer to the GD-1250/GD-1260/GD-1270 Operator’s Manual for FAX Unit.
e-STUDIO4520C series/e-STUDIO6530C series
e-STUDIO machine with the controller or
e-STUDIO4520C Pro series/e-STUDIO6530C Pro series
e-STUDIO4520C series/e-STUDIO6530C series
e-STUDIO machine with the controller or
e-STUDIO4520C Pro series/e-STUDIO6530C Pro series
1 RESTRICTIONS
8 Operations from the Control Panel
USER FUNCTIONS
The e-STUDIO4520C series machine with the GA-1211 controller attached or e-STUDIO6530C series machine with the
GA-1310 controller attached has several restrictions in the following operation menus:
P.8 “USER menu in USER FUNCTIONS”
P.8 “ADMIN menu in USER FUNCTIONS”
USER menu in USER FUNCTIONS
The following related to the USER menu cannot be used when the controller is connected to the equipment:
y The BLUETOOTH PRINTING setting that allows you to print an image from any devices, such as mobile phones or
digital cameras, which the Bluetooth module is equipped and standard BIP/OPP/FTP printing is supported
For details on the USER menu in the USER FUNCTIONS screen, refer to the MFP Management Guide.
ADMIN menu in USER FUNCTIONS
The following related to the ADMIN menu cannot be used when the controller is connected to the equipment:
y The FILE setting that allows you to automatically delete files stored by the Scan to File operation
y The WIRELESS SETTINGS menu that allows you to set up the equipment for wireless networks
y The BLUETOOTH SETTINGS menu that allows you to configure the Bluetooth setting options
y The 802.1X SETTINGS menu that allows you to make settings for IEEE 802.1X authentication that will apply to wired
networks
For details on the ADMIN menu in the USER FUNCTIONS screen, refer to the MFP Management Guide.
e-STUDIO4520C series/e-STUDIO6530C series
e-STUDIO machine with the controller or
e-STUDIO4520C Pro series/e-STUDIO6530C Pro series
e-STUDIO4520C series/e-STUDIO6530C series
e-STUDIO machine with the controller or
e-STUDIO4520C Pro series/e-STUDIO6530C Pro series
1.RESTRICTIONS
Operations from the Control Panel 9
1 RESTRICTIONS
NETWORK menu in ADMIN menu
The following provided for the NETWORK menu are unavailable.
The setting operations for [IPv4] and [HTTP] differ depending on the equipment with or without the controller. For
instructions on how to make settings for [IPv4] and [HTTP] on the equipment with the controller, see the following
section:
P.32 “USER FUNCTIONS”
To learn more about OTHER and USER CERTIFICATE, refer to the MFP Management Guide.
JOB STATUS
The following related to the PRINT JOB STATUS screen cannot be used when the controller is connected to the
equipment:
y The [PAUSE]/[RESUME]] buttons for pausing/resuming jobs in the list
y The [MOVE] button for changing the order of the jobs by moving them within the list
For details on the PRINT JOB STATUS screen, refer to the Printing Guide.
y [IPv6] y [IPX/SPX]
y [NETWARE] y [SMB]
y [APPLETALK] y [ETHERNET]
y [IPsec] y [NETWORK CHECK]
e-STUDIO4520C series/e-STUDIO6530C series
e-STUDIO machine with the controller or
e-STUDIO4520C Pro series/e-STUDIO6530C Pro series
e-STUDIO4520C series/e-STUDIO6530C series
e-STUDIO machine with the controller or
e-STUDIO4520C Pro series/e-STUDIO6530C Pro series
1 RESTRICTIONS
10 Operations from the Control Panel
INTERRUPT
The [INTERRUPT] button on the control panel cannot be used while printing is in progress when the controller is
connected to the equipment.
For details on the [INTERRUPT] button, refer to the Copying Guide.
1 RESTRICTIONS
TopAccess USER Mode 11
TopAccess USER Mode
The e-STUDIO4520C series machine with the GA-1211 controller attached or e-STUDIO6530C series machine with the
GA-1310 controller attached has several restrictions in the following TopAccess USER mode operations:
P.11 “Launching TopAccess”
P.11 “TopAccess top page”
P.12 “Registering from TopAccess”
Launching TopAccess
The following methods for launching TopAccess cannot be used when the controller is connected to the equipment:
y Launching TopAccess by using the TopAccessDocMon link
y Launching TopAccess from Network Map (Windows Vista)
The operation for launching TopAccess differs depending on the equipment with or without the controller. For
instructions on how to launch TopAccess on the equipment with the controller, see the following section:
P.35 “Launching TopAccess from the WebTools home page”
TopAccess top page
The following link for downloading the client software cannot be used when the controller is connected to the equipment:
y The [Install Software] link
e-STUDIO4520C series/e-STUDIO6530C series
All the screenshots in this manual are examples from Windows Vista.
1 RESTRICTIONS
12 TopAccess USER Mode
e-STUDIO machine with the controller or e-STUDIO4520C Pro series/e-STUDIO6530C Pro series
For details on the TopAccess top page, refer to the TopAccess Guide.
Registering from TopAccess
Registering private templates
The following combinations of private template agents cannot be used when the controller is connected to the equipment:
y The Copy agent cannot be combined with the Save as file agent.
y The Fax / InternetFax agent cannot be combined with any other agents.
e-STUDIO4520C series/e-STUDIO6530C series
e-STUDIO machine with the controller or
e-STUDIO4520C Pro series/e-STUDIO6530C Pro series
e-STUDIO4520C series/e-STUDIO6530C series
e-STUDIO machine with the controller or
e-STUDIO4520C Pro series/e-STUDIO6530C Pro series
1.RESTRICTIONS
TopAccess USER Mode 13
1 RESTRICTIONS
When the controller is connected to the equipment, the GA-1211/GA-1310 specific agents ([SMB/FTP/OTHER] check
box) appear in the above page. From this page, you can create the GA-1211/GA-1310 specific private templates. For
instructions on how to create them, see the following section:
P.35 “Registering or editing GA-1211/GA-1310 specific private templates”
Furthermore, the data destination of the Save as file agent is fixed to “Save to USB Media”.
Setting up mailboxes
Creating a Forward mailbox combined with the Save as file agent is unavailable when the controller is connected to the
equipment.
For details on the mailbox setting, refer to the TopAccess Guide.
e-STUDIO4520C series/e-STUDIO6530C series
e-STUDIO machine with the controller or
e-STUDIO4520C Pro series/e-STUDIO6530C Pro series
e-STUDIO4520C series/e-STUDIO6530C series
e-STUDIO machine with the controller or
e-STUDIO4520C Pro series/e-STUDIO6530C Pro series
1 RESTRICTIONS
14 TopAccess ADMIN Mode
TopAccess ADMIN Mode
The e-STUDIO4520C series machine with the GA-1211 controller attached or e-STUDIO6530C series machine with the
GA-1310 controller attached has several restrictions in the following TopAccess ADMIN mode operations:
P.14 “Setting up from TopAccess”
P.17 “Maintaining from TopAccess”
P.17 “Registering from TopAccess”
Setting up from TopAccess
Setup page
The following menus are unavailable when the controller is connected to the equipment:
y Save as file
y Printer
y ICC Profile
For details on the Setup page, refer to the TopAccess Guide.
Setting up Network settings
The following provided for the Network submenu are unavailable when the controller is connected to the equipment:
e-STUDIO4520C series/e-STUDIO6530C series
e-STUDIO machine with the controller or
e-STUDIO4520C Pro series/e-STUDIO6530C Pro series
y TCP/IP y Filtering y IPv6
y IPX/SPX y AppleTalk y Bonjour
y DDNS Session y SMB Session y NetWare Session
y SNTP Service y FTP Client y SLP Session
y Web Services Setting y LLTD Session y IP Security
1.RESTRICTIONS
TopAccess ADMIN Mode 15
1 RESTRICTIONS
Setting up SNMP Network Service
The following provided for the SNMP Network Service are unavailable when the controller is connected to the equipment.
Setting up Security Service
The following related to Security Service cannot be used when the controller is connected to the equipment:
y Certificate for Wireless LAN
y Certificate for IP SEC
y Certificate for IEEE802.1X
e-STUDIO4520C series/e-STUDIO6530C series
e-STUDIO machine with the controller or
e-STUDIO4520C Pro series/e-STUDIO6530C Pro series
y Enable SNMP V3 y SNMP V3 User Information/
Number
y Enable SNMP V3 Trap
y SNMP V3 Trap User Name y SNMP V3 Trap Authentication
Protocol
y SNMP V3 Trap Privacy
Protocol
y IPX Trap Address
e-STUDIO4520C series/e-STUDIO6530C series
e-STUDIO machine with the controller or
e-STUDIO4520C Pro series/e-STUDIO6530C Pro series
1 RESTRICTIONS
16 TopAccess ADMIN Mode
For details on the Network settings screen, refer to the TopAccess Guide.
Setting up Print Service settings
The following related to Print Service cannot be used when the controller is connected to the equipment:
y Raw TCP Print
y LPD Print
y IPP Print
y FTP Print
y NetWare Print
To learn more about Email Print, refer to the TopAccess Guide.
e-STUDIO4520C series/e-STUDIO6530C series
e-STUDIO machine with the controller or
e-STUDIO4520C Pro series/e-STUDIO6530C Pro series
e-STUDIO4520C series/e-STUDIO6530C series
e-STUDIO machine with the controller or
e-STUDIO4520C Pro series/e-STUDIO6530C Pro series
1.RESTRICTIONS
TopAccess ADMIN Mode 17
1 RESTRICTIONS
Maintaining from TopAccess
The following menus are unavailable when the controller is connected to the equipment:
y Upload Software
y Remove Software
For details on the Maintenance screen, refer to the TopAccess Guide.
Registering from TopAccess
Registering public templates
The restrictions applied for making public templates are the same as those for private templates. For details, see the
following section:
P.12 “Registering private templates”
Registering Fax and Internet Fax received forward
Creating a Forward mailbox combined with the Save as file agent is unavailable when the controller is connected to the
equipment.
For details on the mailbox setting, refer to the TopAccess Guide.
e-STUDIO4520C series/e-STUDIO6530C series
e-STUDIO machine with the controller or
e-STUDIO4520C Pro series/e-STUDIO6530C Pro series
e-STUDIO4520C series/e-STUDIO6530C series
e-STUDIO machine with the controller or
e-STUDIO4520C Pro series/e-STUDIO6530C Pro series
1 RESTRICTIONS
18 Software Included in the e-STUDIO Client Utilities CD-ROM
Software Included in the e-STUDIO Client Utilities CD-ROM
The e-STUDIO Client Utilities CD-ROM contains the drivers and utilities listed below.
However, some of them are unavailable when the controller is connected to the equipment.
Yes: Available, No: Unavailable
y For instructions on how to install the software shown above, refer to the Software Installation Guide.
y For details on the Remote Scan driver, refer to the Operator’s Manual for Remote Scan Driver.
y For details on the WIA driver, refer to the Scanning Guide.
y For details on the TWAIN driver and File Downloader, refer to the Operator’s Manual for TWAIN Driver/File
Downloader.
y For details on the e-Filing Backup/Restore Utility, refer to the Operator’s Manual for Backup/Restore Utility.
e-STUDIO4520C series/
e-STUDIO6530C series
e-STUDIO machine with
the controller or
e-STUDIO4520C Pro series/
e-STUDIO6530C Pro series
Client software for the print functions
PCL 6 printer driver Yes No
PS3 printer driver Yes No
XPS printer driver Yes No
PPD file for Macintosh Yes No
AIX filter Yes No
HP-UX filter Yes No
Linux filter Yes No
Open UNIX filter Yes No
Solaris filter Yes No
CUPS Yes No
NDPS Gateway Yes No
Client software for scanning functions
Remote Scan driver Yes Yes
WIA driver Yes Yes
Client software for the e-Filing functions
TWAIN driver Yes Yes
File Downloader Yes Yes
e-Filing Backup/Restore Utility Yes Yes
Client software for the network fax functions
N/W-Fax driver Yes No
AddressBook Viewer Yes No
2.GA-1211/GA-1310 SPECIFIC FUNCTIONS
This chapter describes the GA-1211/GA-1310 specific functions which are available when the GA-1211 controller is
connected to the e-STUDIO4520C series or GA-1310 controller is connected to the e-STUDIO6530C series.
Operations from the Control Panel....................................................................................... 20
Turning power off (Shutdown) ..............................................................................................................................20
MENU...................................................................................................................................................................20
SCAN ...................................................................................................................................................................21
USER FUNCTIONS .............................................................................................................................................32
TopAccess USER Mode ......................................................................................................... 35
Launching TopAccess from the WebTools home page.........................................................................................35
Registering or editing GA-1211/GA-1310 specific private templates....................................................................35
TopAccess ADMIN Mode ....................................................................................................... 43
Registering or editing GA-1211/GA-1310 specific public templates .....................................................................43
Notice on the department management/user authentication................................................................................43
2 GA-1211/GA-1310 SPECIFIC FUNCTIONS
20 Operations from the Control Panel
Operations from the Control Panel
The e-STUDIO4520C series machine with the GA-1211 controller or e-STUDIO6530C series machine with the GA-1310
controller has several specific functions in the following operation menus:
P.20 “Turning power off (Shutdown)”
P.20 “MENU”
P.21 “SCAN”
P.32 “USER FUNCTIONS”
Turning power off (Shutdown)
The controller automatically shuts down in 1 - 2 minutes after the equipment has been shut down.
For instructions on how to shut down the equipment, refer to the Quick Start Guide.
MENU
When you press the [MENU] button on the control panel, the MENU screen is displayed on the touch panel.
The following button is added in this screen:
1. [Fiery]
When you press [Fiery], the FIERY SETTING screen is displayed on the touch panel. In this screen, you can view the
job list and job logs. You can also make settings for the controller in this screen. For details, refer to the Configuration
and Setup.
All the touch panel figures in this guide are examples of the e-STUDIO4520C Series. Although the size of the screen
differs between the e-STUDIO4520C Series and the e-STUDIO6530C Series, the displayed objects and their functions
are the same.
1
2.GA-1211/GA-1310 SPECIFIC FUNCTIONS
Operations from the Control Panel 21
2 GA-1211/GA-1310 SPECIFIC FUNCTIONS
SCAN
When you press the [SCAN] button on the control panel, the SCAN screen is displayed on the touch panel.
The following two buttons are different from those of e-STUDIO4520C series/e-STUDIO6530C series:
1. [USB]
This button is used to save scanned images as PDF, XPS, TIFF, or JPEG files in a USB storage device.
To learn more about Scan to USB, see the following section:
P.21 “Scan to USB”
2. [SMB/FTP/OTHER]
This button allows you to use the GA-1211/GA-1310 specific scan functions.
To learn more about them, see the following section:
P.25 “Scan to SMB/FTP/OTHER”
For instructions on how to perform Scan to e-Filing and Scan to E-mail, refer to the Scanning Guide.
Scan to USB
The Scan to USB function sends and stores scans to a USB storage device.
y To store data in a USB storage device, the Save to USB Media setting must be enabled by the administrator. For
details, refer to the TopAccess Guide.
y The USB storage device must meet the following requirements:
- FAT16 or FAT32 format
- Single-partition (USB media with multiple partitions are not supported.)
However, some of the devices may not be used in this equipment, even though these requirements have been met.
2
1
2 GA-1211/GA-1310 SPECIFIC FUNCTIONS
22 Operations from the Control Panel
Scanning to USB
1
Place the original(s).
For help, refer to the Copying Guide.
3
Press [USB].
If you want to preview your scans later, press [PREVIEW] here and then select the scan function. For
instructions on how to preview your scans, refer to the Scanning Guide.
2
On the control panel, press the [SCAN] button to
enter the SCAN menu.
4
To store the scan in the USB storage device, connect
the device to the equipment and wait a few seconds.
Connect the USB storage device to the USB port.
To find out the location of the USB port on the equipment, refer to
the Quick Start Guide.
USB Port
USB Storage Device
2.GA-1211/GA-1310 SPECIFIC FUNCTIONS
Operations from the Control Panel 23
2 GA-1211/GA-1310 SPECIFIC FUNCTIONS
5
If the “FOUND USB DEVICE” message appears on the touch panel, define the settings
for the new file as required.
1) Press [FILE NAME] and change the file name.
2) Select an option for each of the FILE FORMAT, MULTI/SINGLE PAGE and/or SECURITY settings.
3) Finally, press [OK].
When you store scans in the USB storage device, do not disconnect the device from the equipment until data
transmission is complete. Removing the USB storage device during data transmission may corrupt the device.
Storing scans to a USB storage device may take a long time depending on the number of pages.
y [FILE NAME]
Pressing the button displays an on-screen keyboard. Change the file name using the keyboard and digital keys,
and then press [OK] to set the entry. The file name can consist of a maximum of 45 characters.
Pressing adds a meaningful number, such as date and time, to the file name. The number is assigned
according to the format selected for the Date Format setting, which is available for the administrator on
TopAccess. For details, refer to the TopAccess Guide.
y FILE FORMAT
[PDF]—Press this button to store your scan as a PDF file.
[SLIM PDF]—Press this button to store your scan as a slim PDF file. This option is suitable when minimizing the
file size is more important than the image quality. This option is available only when [FULL COLOR] or [GRAY
SCALE] is selected for the color mode setting.
[TIFF]—Press this button to store your scan as a TIFF file.
[JPEG]—Press this button to store your scan as a JPEG file. This option is available only when [FULL COLOR] or
[GRAY SCALE] is selected for the color mode setting.
[XPS]—Press this button to store your scan as an XPS file.
y XPS files are supported by Windows Vista; they can also be used on a computer running Windows XP SP2
or Windows Server 2003 SP1 or later versions with .NET Framework 3.0 installed.
y If the forced encryption setting is enabled, PDF is the only available file format. To learn more about the
forced encryption setting, refer to the MFP Management Guide.
y MULTI/SINGLE PAGE
[MULTI]—Press this button to store your scan as a multiple page file. When you scan several pages, the
equipment stores all the pages as a single file.
[SINGLE]—Press this button to store your scan as a single file for each page. When you scan several pages, the
equipment stores each page as a separate file.
y SECURITY
When PDF is selected for the file format, you can decide whether or not to encrypt the PDF file. To encrypt the PDF
file, press [ON]. For further instructions on how to encrypt PDF files, refer to the Scanning Guide.
2 GA-1211/GA-1310 SPECIFIC FUNCTIONS
24 Operations from the Control Panel
6
Press [SCAN].
y To scan 2-sided documents or change settings such as Color Mode and Resolution, press [COMMON
SETTING]. For details, refer to the Scanning Guide.
y You can preview your scans by pressing [PREVIEW], followed by [SCAN]. For details, refer to the
Scanning Guide.
y You can set another scan function by pressing [e-FILING]. (Dual Agents)
For details, refer to the Scanning Guide.
7
If the screen below appears, place another original on the original glass and press
[SCAN] or the [START] button to continue scanning. To finish the job, press [JOB
FINISH], followed by the [FUNCTION CLEAR] button.
y The above screen is not displayed under the following conditions:
- You scan the original from the Reversing Automatic Document Feeder
*
without pressing [CONTINUE] to
scan additional originals.
- A scan preview is displayed.
y To cancel the operation, press [JOB CANCEL].
y To change the common settings, press [COMMON SETTING]. For details, refer to the Scanning Guide.
* The Reversing Automatic Document Feeder is optional for the e-STUDIO4520C Series.
y When the equipment has scanned more than 1000 pages in a job, the “The number of originals exceeds the
limits. Will you save stored originals?” message appears. If you want to save the scans, press [YES].
y When the temporary workspace is full on the equipment’s hard disk, the “Not enough Work Space to store
originals. Will you save original(s)?” message appears. If you want to save the scans, press [YES]. The
available workspace can be viewed on the TopAccess [Device] tab.
y If the number of jobs waiting to store scans in the equipment's hard disk exceeds 20, a message appears to
indicate that the equipment’s memory is full. In this case, wait a while until memory becomes available again
or delete unnecessary jobs from [JOB STATUS].
For instructions on how to view the scan job status, refer to the Scanning Guide.
2.GA-1211/GA-1310 SPECIFIC FUNCTIONS
Operations from the Control Panel 25
2 GA-1211/GA-1310 SPECIFIC FUNCTIONS
Scan to SMB/FTP/OTHER
This GA-1211/GA-1310 specific scan menu allows you to send and store scans to the following destinations:
y SCAN TO SMB — to a specified network folder
y SCAN TO FTP — to a specified FTP server
y SCAN TO HOLD QUEUE — to the hold queue of the controller
Scan jobs are held until users operate copying or moving them to the print queue with the job management tools.
For details on the job management tools, refer to the Utilities.
y SCAN TO MAILBOX — to a mailbox in the controller
For instructions on how to create mailboxes in the controller or to handle scanned data in mailboxes, refer to the
Utilities.
To use the GA-1211/GA-1310 specific scan functions ([SMB/FTP/OTHER] and the Fiery Remote Scan utility), the e-
Filing function provided in the TopAccess administrator mode must be enabled. For details on the e-Filing function,
refer to the TopAccess Guide.
Scanning to SMB, FTP, Hold queue, or Mailbox
1
Place the original(s).
For help, refer to the Copying Guide.
3
Press [SMB/FTP/OTHER].
The SMB/FTP/OTHER menu is displayed.
2
On the control panel, press the [SCAN] button to
enter the SCAN menu.
2 GA-1211/GA-1310 SPECIFIC FUNCTIONS
26 Operations from the Control Panel
4
Continue the operation as required.
y To store the scan in a network folder, proceed to Step 5.
y To store the scan in an FTP server, proceed to Step 6.
y To store the scan in the hold queue in the controller, proceed to Step 7.
y To store the scan in a mailbox in the controller, proceed to Step 8.
5
Specify the following items as required and press [OK].
When you specify the setting items, proceed to Step 9.
[NETWORK PATH] — Press this button to enter the network path to the folder where you want to store the
scanned data. For example, to specify the “users\scanned” folder in the computer named “Client01”, enter
“\\Client01\users\scanned\”.
[LOGIN USER NAME] — Press this button to enter the user name to access the network folder if required.
[PASSWORD] — Press this button to enter the password for accessing the network folder if required.
[DOCUMENT NAME] — Press this button to change the document name. The document name can consist of a
maximum of 31 characters.
When you press each button, the on-screen keyboard is displayed. Enter a value using the keyboard and digital
keys, and press [OK] to set the entry.
FILE FORMAT
y [PDF] — Press this button to store your scan as a PDF file.
y [TIFF] — Press this button to store your scan as a TIFF file.
y [JPEG] — Press this button to store your scan as a JPEG file. This option is available only when [FULL
COLOR] or [GRAY SCALE] is selected for the color mode setting.
2.GA-1211/GA-1310 SPECIFIC FUNCTIONS
Operations from the Control Panel 27
2 GA-1211/GA-1310 SPECIFIC FUNCTIONS
6
Specify the following items as required and press [OK].
When you specify the setting items, proceed to Step 9.
[NETWORK PATH] — Press this button to enter the path to a folder in the FTP server where you want to store the
scanned data. For example, to transfer the scanned data to “ftp://10.10.70.101/user01/scan/”, enter
“10.10.70.101\user01\scan” in this box.
[LOGIN USER NAME] — Press this button to enter the login user name for the FTP server if required.
[PASSWORD] — Press this button to enter the login password for the FTP server if required.
[DOCUMENT NAME] — Press this button to change the document name. The document name can consist of a
maximum of 31 characters.
When you press each button, the on-screen keyboard is displayed. Enter a value using the keyboard and digital
keys, and press [OK] to set the entry.
FILE FORMAT
y [PDF] — Press this button to store your scan as a PDF file.
y [TIFF] — Press this button to store your scan as a TIFF file.
y [JPEG] — Press this button to store your scan as a JPEG file. This option is available only when [FULL
COLOR] or [GRAY SCALE] is selected for the color mode setting.
7
Specify the following item as required and press [OK].
When you specify the setting item, proceed to Step 9.
[DOCUMENT NAME] — Press this button to change the document name. The document name can consist of a
maximum of 31 characters.
When you press the [DOCUMENT NAME] button, the on-screen keyboard is displayed. Enter a value using the
keyboard and digital keys, and press [OK] to set the entry.
2 GA-1211/GA-1310 SPECIFIC FUNCTIONS
28 Operations from the Control Panel
8
Specify the following items as required and press [OK].
When you specify the setting items, proceed to Step 9.
[MAILBOX NAME] — Press this button to enter the mailbox name where you want to store the scanned data.
[DOCUMENT NAME] — Press this button to change the document name. The document name can consist of a
maximum of 31 characters.
When you press each button, the on-screen keyboard is displayed. Enter a value using the keyboard and digital
keys, and press [OK] to set the entry.
9
When the SMB/FTP/OTHER menu reappears, press [OK].
2.GA-1211/GA-1310 SPECIFIC FUNCTIONS
Operations from the Control Panel 29
2 GA-1211/GA-1310 SPECIFIC FUNCTIONS
When performing a scan operation, you can select 2 scan functions at one time. If you want to perform a scan
operation with 2 scan functions selected, select the second scan function that you want to use on the above
screen, and make the settings required for the selected scan function.
For example, if SCAN TO SMB and SCAN TO HOLD QUEUE have been selected, the following screen
appears.
The GA-1211/GA-1310 specific scan functions cannot be selected with any other scan functions of [e-FILING],
[USB] and [E-MAIL].
10
Press [SCAN].
y To scan 2-sided documents or change settings such as Color Mode and Resolution, press [COMMON
SETTING]. For details, refer to the Scanning Guide.
y The [AUTO COLOR] option is unavailable for the GA-1211/GA-1310 specific scan functions. Even if the
[AUTO COLOR] option have been selected for the color mode setting, a scan operation is performed with
the [FULL COLOR] option selected.
y You can preview your scans by pressing [PREVIEW], followed by [SCAN]. For details, refer to the
Scanning Guide.
2 GA-1211/GA-1310 SPECIFIC FUNCTIONS
30 Operations from the Control Panel
11
If the screen below appears, place another original on the original glass and press
[SCAN] or the [START] button to continue scanning. To finish the job, press [JOB
FINISH], followed by the [FUNCTION CLEAR] button.
y The above screen is not displayed under the following conditions:
- You scan the original from the Reversing Automatic Document Feeder
*
without pressing [CONTINUE] to
scan additional originals.
- A scan preview is displayed.
y To cancel the operation, press [JOB CANCEL].
y To change the common settings, press [COMMON SETTING]. For details, refer to the Scanning Guide.
* The Reversing Automatic Document Feeder is optional for the e-STUDIO4520C Series.
y When the equipment has scanned more than 1000 pages in a job, the “The number of originals exceeds the
limits. Will you save stored originals?” message appears. If you want to save the scans, press [YES].
y When the temporary workspace is full on the equipment’s hard disk, the “Not enough Work Space to store
originals. Will you save original(s)?” message appears. If you want to save the scans, press [YES]. The
available workspace can be viewed on the TopAccess [Device] tab.
y If the number of jobs waiting to store scans in the equipment's hard disk exceeds 20, a message appears to
indicate that the equipment’s memory is full. In this case, wait a while until memory becomes available again
or delete unnecessary jobs from [JOB STATUS].
For instructions on how to view the scan job status, refer to the Scanning Guide.
12
Check whether the scanned data is stored in the specified location.
When you perform scanning by using [SMB/FTP/OTHER], the message “OK” may be displayed in the “Status”
column of the SCAN LOG screen, even if the job process has failed due to a problem, such as specifying a
wrong storage location.
To find information about problems causing job process failure, see the following section:
P.46 “Scanning Problems”
For instructions on how to display the SCAN LOG screen, refer to the Scanning Guide.
2.GA-1211/GA-1310 SPECIFIC FUNCTIONS
Operations from the Control Panel 31
2 GA-1211/GA-1310 SPECIFIC FUNCTIONS
Regarding restrictions on Scan to SMB/FTP/OTHER
Scan to SMB/FTP/OTHER is restricted depending on the Role Based Access Control setting as follows:
y When “File Share” is OFF, the [SCAN TO SMB], [SCAN TO FTP] and [SCAN TO HOLD QUEUE] buttons are
unavailable.
y When “e-Filing” is OFF, the [SCAN TO MAILBOX] button is unavailable.
y When “File Share” and “e-Filing” are OFF, the GA-1211/GA-1310 specific scan menu is unavailable.
To learn more about the Role Based Access Control, refer to the TopAccess Guide.
2 GA-1211/GA-1310 SPECIFIC FUNCTIONS
32 Operations from the Control Panel
USER FUNCTIONS
Follow the steps below for the setting operations of [IPv4] and [HTTP] provided in the NETWORK menu.
Setting the TCP/IP protocol (IPv4)
The TCP/IP settings are automatically set when the controller is installed. If the TCP/IP settings are changed, the
equipment cannot communicate with the controller. Therefore, you can confirm the TCP/IP settings but you must not
change the TCP/IP settings.
1
Press [NETWORK] in the ADMIN menu.
The NETWORK menu is displayed.
To display the ADMIN menu, refer to the MFP Management Guide.
2
Press [IPv4].
The IPv4 screen is displayed.
2.GA-1211/GA-1310 SPECIFIC FUNCTIONS
Operations from the Control Panel 33
2 GA-1211/GA-1310 SPECIFIC FUNCTIONS
3
Confirm the settings and press the [CANCEL] button to return to the NETWORK menu.
Do not change the TCP/IP settings. If the settings are changed, the equipment will be disabled to communicate
with the controller.
Setting the HTTP network service
This function allows you to enable or disable the HTTP network server service that provides the web-based utility on the
equipment, such as TopAccess and the e-Filing web utility.
1
Press [NETWORK] in the ADMIN menu.
The NETWORK menu is displayed.
To display the ADMIN menu, refer to the MFP Management Guide.
2
Press [HTTP].
The HTTP screen is displayed.
2 GA-1211/GA-1310 SPECIFIC FUNCTIONS
34 Operations from the Control Panel
3
Specify the following items as required and press [OK].
ENABLE HTTP SERVER — Press [ENABLE] to enable the HTTP network server service, or [DISABLE] to disable
the HTTP network server service. This option must be enabled for using the following functions:
y TopAccess
y The e-Filing web utility
y GA-1211/GA-1310 specific print functions
y GA-1211/GA-1310 specific scan functions
[PRIMARY PORT NUMBER] — The default primary port number “80” is always used. This port number cannot be
changed.
[SECONDARY PORT NUMBER] — The default secondary port number “8080” is always used. This port number
cannot be changed.
ENABLE SSL — Press [ENABLE] to enable SSL for accessing TopAccess and the e-Filing web utility, or
[DISABLE] to disable SSL for accessing TopAccess and the e-Filing web utility. When this option is enabled, the
data transferred between the equipment and client computers will be encrypted using a private key when operating
TopAccess and the e-Filing web utility.
y To enable SSL, you must create a self-signed certificate in the equipment or import a server certificate using
TopAccess. If the self-signed certificate is not created or the server certificate is not imported, SSL cannot
be enabled. For details on SSL, refer to the TopAccess Guide.
y To use the GA-1211/GA-1310 specific scan functions (the Fiery Remote Scan utility and [SMB/FTP/
OTHER]), SSL must be disabled.
4
Continue to another network setting if required, then press [APPLY NOW].
The “NETWORK INITIALIZING” message is displayed and the equipment starts initializing the network interface
card to apply the changes.
2 GA-1211/GA-1310 SPECIFIC FUNCTIONS
TopAccess USER Mode 35
TopAccess USER Mode
The e-STUDIO4520C series machine with the GA-1211 controller or e-STUDIO6530C series machine with the GA-1310
controller has several specific functions in the following operation menus:
P.35 “Launching TopAccess from the WebTools home page”
P.35 “Registering or editing GA-1211/GA-1310 specific private templates”
Launching TopAccess from the WebTools home page
To launch TopAccess, click the TopAccess link on the WebTools home page.
For instructions on how to access the WebTools home page, refer to the Utilities.
Registering or editing GA-1211/GA-1310 specific private templates
From the TopAccess user mode, you can create the GA-1211/GA-1310 specific private templates.
Follow the steps below to create or edit them.
For information for making private template groups or making private templates with other agents (Copy, Fax/Internet
Fax or Scan) selected, refer to the TopAccess Guide.
Registering or editing a private template
1
Click the [Registration] tab and the [Template] menu.
The Template Groups page is displayed.
2
Click the group name link where you want to register or edit the private template.
y If you select the private template group that is not protected by a password, the Private Templates page is
displayed. Proceed to Step 4.
y If you select the private template group that is protected by a password, the Input Group Password page is
displayed. Proceed to the next step.
y You can display only defined private template groups by clicking on the [Defined Groups] link. The page
displays all 200 private template groups in default page view.
y If you know which private template group you want to define or edit, click the number of the private template
group in the [Jump to] links.
2 GA-1211/GA-1310 SPECIFIC FUNCTIONS
36 TopAccess USER Mode
3
When the Input Group Password page is displayed, enter the 5-digit password (or
administrator’s password) for the selected private template group and click [OK].
The Private Templates page is displayed.
4
From the templates list, click the [Undefined] icon to register a new template, or click
defined icon to edit the template.
y If the templates list is displayed in the List view, click the [Undefined] template name to register new template,
or click the defined template name to edit the template.
y If you select the private template that has not been defined, the Template Properties page to select agents is
displayed. Proceed to Step 7.
y If you select the defined private template that is not protected by a password, the Template Properties page is
displayed. Proceed to Step 6.
y If you select the defined private template that is protected by a password, the Input Template Password page is
displayed. Proceed to the next step.
y You can change the template list view by clicking on either [Panel View] or [List View].
y If you know which private template you want to define or edit, click the number of the private template in the
[Jump to] links.
2.GA-1211/GA-1310 SPECIFIC FUNCTIONS
TopAccess USER Mode 37
2 GA-1211/GA-1310 SPECIFIC FUNCTIONS
5
When the Input Template Password page is displayed, enter the 5-digit password (or
administrator’s password) for the selected private template and click [OK].
The Template Properties page is displayed.
6
Click [Edit] to define or edit the template properties.
The Template Properties page to select agents is displayed.
7
Select the [SMB/FTP/OTHER] check box and click [Select Agent].
When you select the [SMB/FTP/OTHER] check box, agents of [Email], [Save as file] and [Store to e-Filing] are
unavailable.
2 GA-1211/GA-1310 SPECIFIC FUNCTIONS
38 TopAccess USER Mode
8
Click each button displayed in the page to specify or edit the associated template
properties.
[Panel Setting] — Click this button to specify the icon settings for the template.
P.39 “Panel Setting (Private template)”
[SMB/FTP/OTHER Setting] — Click this button to specify where the scanned document will be sent.
P.39 “SMB/FTP/OTHER Setting (Private template)”
[Scan Setting] — Click this button to specify how the document will be scanned for the SMB/FTP/OTHER agent.
P.41 “Scan Setting (Private template)”
9
After configuring the desired template properties, click [Save].
The template properties are registered.
10
The template has been registered or edited. You can click the Template Groups link at
the upper side of the page to return to the Template Groups page.
2.GA-1211/GA-1310 SPECIFIC FUNCTIONS
TopAccess USER Mode 39
2 GA-1211/GA-1310 SPECIFIC FUNCTIONS
Panel Setting (Private template)
In the Panel Setting page, specify how the icon for the template is displayed in the touch panel.
1) Picture
This indicates the icon that will be displayed in the touch panel. The icon is automatically designated according to the
agent that you select.
2) Caption1
Enter the text that will be displayed next to the icon in the touch panel. You can enter up to 11 alphanumeric
characters.
3) Caption2
Enter the text that will be displayed next to the icon in the touch panel. You can enter up to 11 alphanumeric
characters.
4) User Name
Enter the owner name of the template. You can enter up to 30 alphanumeric characters.
5) Automatic Start
Select whether the automatic start function is enabled or disabled. When this is enabled, the operation will be
automatically started when you press the template button from the TEMPLATE menu on the touch panel without
pressing the [START] button or [SCAN].
SMB/FTP/OTHER Setting (Private template)
In the SMB/FTP/OTHER Setting page, you can specify where the scanned document will be sent.
When creating the GA-1211/GA-1310 specific scan template, you can select 2 data destinations at one time.
1
2
3
4
5
2
1
3
4
5
6
7
9
10
11
12
13
8
2 GA-1211/GA-1310 SPECIFIC FUNCTIONS
40 TopAccess USER Mode
1) SMB
Select this check box to store the scan in a network folder.
2) Network Path
Enter the network path to the folder where you want to store the scanned data. For example, to specify the
“users\scanned” folder in the computer named “Client01”, enter “\\Client01\users\scanned\” in this box.
3) Login User Name
Enter the user name to access the network folder if required.
4) Password
Enter the password for accessing the network folder if required.
5) FTP
Select this check box to store the scan in an FTP server.
6) Network Path
Enter the path to a folder in the FTP server where you want to store the scanned data. For example, to transfer the
scanned data to "ftp://10.10.70.101/user01/scan/", enter "10.10.70.101\user01\scan" in this box.
7) Login User Name
Enter the login user name for the FTP server if required.
8) Password
Enter the login password for the FTP server if required.
9) Hold Queue
Select this check box to store the scan in the hold queue in the controller.
10) MailBox
Select this check box to store the scan in a mailbox in the controller.
11) MailBox Name
Enter the mailbox name where you want to store the scanned data.
12) File Format (SMB/FTP)
Select the file format for scanned file will be stored.
- PDF: Select this option to store your scan as a PDF file.
- TIFF: Select this option to store your scan as a TIFF file.
- JPEG: Select this option to store your scan as a JPEG file.
This option is available when the [SMB] or [FTP] check box is selected.
13) Document Name
Enter the document name. The document name can consist of a maximum of 31 characters.
3 …

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