477433

Tiptel 540 SD Handleiding

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Manual (en)
Professional answering machine with
memory card, time control, SMS service
and message transfer
tiptel 540 SD
tiptel
Safety instructions
3
Safety instructions
The device may not be installed or operated in the following environments:
o in the open
o in damp or wet rooms (bathroom, shower, swimming pool ...)
o at locations with direct sunlight
o in explosive areas
o with ambient temperatures below 0 °C or above 40 °C
o with strong concussions or vibrations
o in dusty environment
During a thunderstorm you should neither use the phone nor connect or disconnect
any cables (Danger of an electric shock when a lightning hits the telephone net-
work).
Unauthorized removal of the telephone system's cover or inappropriate repairs may
result in hazard for the user.
When disposing of the device all applicable national laws and regulations must be
obeyed.
The socket outlet must be near this facility and be easily accessible.
Install all connection cables with care so that no tripping hazards result from the in-
stallation. Connection cables may not be bent excessively, pulled, or stressed me-
chanically. Connection cables may only be installed inside of buildings.
ISDN connections, data and audio ports are SELV circuits and may only be con-
nected to circuits which are also SELV themselves.
With any malfunction the power cord must be removed from the wall outlet and all
telecommunication cables must be disconnected.
You may only use and connect headsets that meet the safety requirements of IEC
60950 item 6.2 (connection to TNV 3 circuits). For more information please contact
your specialist dealer or the headset manufacturer.
Installations must be carried out by persons having the appropriate technical train-
ing and experience necessary to be aware of the hazards to which they are exposed
in performing a task and of measures to minimise the danger to themselves or other
persons.
Applicable regulations in accordance with IEC60950 and IEC60364 have to be ob-
served.
Equipment with connection to AC supply circuits may lead to an accumulation of
contact currents at the telephone system. The service personnel must make sure
that the touch current (leakage current) at no time will exceed 3.5 mA.
Devices with protective earth plugs (safety plugs) may only be connected to wall
outlets with protective earth contact.
Before opening the cabinet the system must be disconnected from mains (remove
power cord) and from any telecommunication cables
Power supplies may only be used if approved by the manufacturer
Button allocation
4
Button allocation
Playback: Starts playback of incoming messages that have not yet been
listened to. If pressed during playback lets you repeat the last 3 seconds.
Stop: Ends the current function; is used to close open menus.
Answering mode: Switches answering mode on or off.
Menu: Opens the menu. For text entries is used as the entry button for
letters and numbers.
Message: When pressed briefly starts playing current message back. When
pressed and held starts recording the current message. For text entries is
used as the entry button for letters and numbers.
Message transfer: Switches message transfer on or off. For text entries is
used as the entry button for letters and numbers.
Timer: Switches timer on or off. For text entries is used as the entry button
for letters and numbers.
Secondary function: Enables a secondary function. For text entries is used
as the entry button for letters and numbers.
Control button (up): Opens the call list, is used to navigate through and
make settings in the menus.
Control button (down): Opens the telephone book, is used to navigate
t
hrough and make settings in the menus.
or
Control buttons (left/right): changes the volume, is used to navigate through
and make settings in the menus.
Button allocation
5
Selection button: Used to select from menus, entry fields and functions that
are displayed next to the corresponding button.
and
Secondary function and playback can be pressed in succession: Starts
playback for all incoming messages. Playback starts with the oldest and
ends with the newest recording.
and
Secondary function and control key (up) pressed consecutively: Message
list will be opened
and
Secondary function and Control button (down) pressed in succession:
Opens the entry field for the telephone book.
and
Secondary function followed by pressing and holding message: Starts
recording the outgoing message via the audio input.
and
Secondary function and Answering mode pressed in succession: opens the
settings and activates the absence manager.
User elements
6
User elements
SMS-LED Flashes when there are new, unread short messages. Flashes quickly if
t
he mail inbox is full and there is no more memory for new short mes-
sages.
LED in the answering
mode button
Is lit when answering mode is switched on (answering machine active).
LED in the playback
button
Flashes when there are new, unread incoming messages.
Contents
7
Contents
Safety instructions .......................................................................................... 3
Button allocation ............................................................................................. 4
User elements ................................................................................................. 6
Contents .......................................................................................................... 7
Display symbols .............................................................................................. 10
Getting started ................................................................................................ 12
Parts supplied ............................................................................................. 12
Installation ................................................................................................... 12
Connecting .................................................................................................. 12
Notes on memory cards ............................................................................. 13
Outgoing messages ........................................................................................ 15
General ........................................................................................................ 15
Sample outgoing messages ....................................................................... 15
Recording an outgoing message ............................................................... 16
Recording OGMs from an external signal source ...................................... 17
Notes for sound studios .............................................................................. 18
Checking OGMs .......................................................................................... 18
Deleting OGMs ............................................................................................ 19
Answering mode ............................................................................................. 20
Playing back and deleting incoming messages ............................................ 22
Playing back new incoming messages ...................................................... 22
Playing back all incoming messages ......................................................... 22
Play back of individual messages .............................................................. 23
Repeating .................................................................................................... 23
Pausing playback ........................................................................................ 23
Skip ............................................................................................................. 23
Fast forward and rewind ............................................................................. 24
Deleting individual incoming messages ..................................................... 24
Deleting all incoming messages ................................................................. 24
Dialling the caller directly ............................................................................ 24
Monitoring/Personal info (memo) .................................................................. 26
Monitoring telephone calls ......................................................................... 26
Personal info (playback) ............................................................................. 27
Absence manager ........................................................................................... 28
Contents
8
Call list ............................................................................................................. 30
Telephone book .............................................................................................. 32
General ........................................................................................................ 32
Entering and saving entries ........................................................................ 32
Summary of possible characters ................................................................ 35
Search entries ............................................................................................. 35
Checking and changing entries .................................................................. 36
Personal OGM (call filter) ............................................................................ 37
Vocal clip ..................................................................................................... 38
Dialling from the telephone book ............................................................... 39
Automatic redialling /Automatic call back when engaged (CCBS) ........... 40
Message function ............................................................................................ 41
Remote access ................................................................................................ 42
Remote access ........................................................................................... 42
Remote access functions ............................................................................ 43
Remote activation of the answer mode ...................................................... 46
Short messages (SMS) .................................................................................. 47
Configuring the telephone connection ....................................................... 47
Registering and de-registering with your message center ........................ 48
Entry options for short messages ............................................................... 48
Inbox ........................................................................................................... 49
Outbox ......................................................................................................... 51
Sending a message (SMS) ......................................................................... 53
Templates.................................................................................................... 55
Message center ........................................................................................... 56
Timer ................................................................................................................ 57
Setting options for timer ............................................................................. 57
Programming timer ..................................................................................... 58
Sample programming for timer .................................................................. 59
Switching on timer ...................................................................................... 60
Message transfer ............................................................................................ 61
Setting options for message transfer ......................................................... 61
Settings for message transfer ..................................................................... 62
Message transfer by SMS ........................................................................... 64
Sample call number entries ........................................................................ 65
Switching on message transfer .................................................................. 65
Individual ringing tone .................................................................................... 66
Contents
9
Call forwarding ................................................................................................ 68
Setting options for call forwarding .............................................................. 68
Settings for call forwarding ......................................................................... 68
Sample call forwarding entries ................................................................... 71
Automatic monitoring ..................................................................................... 72
Setting options for automatic monitoring ................................................... 72
Settings for automatic monitoring .............................................................. 73
Security lock .................................................................................................... 74
Locking the device/Changing PIN .............................................................. 74
Unlocking device ........................................................................................ 75
Mailboxes ........................................................................................................ 76
General ........................................................................................................ 76
Setting options for mailboxes ..................................................................... 76
Setting up mailboxes .................................................................................. 77
Using the mailboxes ................................................................................... 79
Remote access to mailboxes ...................................................................... 80
Automatic call forwarding to the mailbox ................................................... 80
Settings ............................................................................................................ 81
Setting options ............................................................................................ 81
Setting menu ............................................................................................... 84
Adjusting the volume .................................................................................. 85
Service menu .................................................................................................. 86
Appendix ......................................................................................................... 87
Service ........................................................................................................ 87
Guarantee ................................................................................................... 87
CE sign ........................................................................................................ 89
Troubleshooting .......................................................................................... 89
Firmware-Update ........................................................................................ 90
Delivery status ............................................................................................. 91
Technical Data ............................................................................................ 93
Index ................................................................................................................ 94
Brief operating instructions ............................................................................ 97
Operating card for remote control ................................................................. 99
Display symbols
10
Display symbols
Answering mode switched on.
Answering mode switched on,
new incoming messages
available.
Playback
Caller's number, telephone
answering mode.
Recording taking place,
microphone on.
Call forwarding
Monitoring active
Volume
General recording
Remaining incoming message
capacity
Timer on, switching time, time
Secondary function
Message transfer switched on

Enter a call number from the
t
elephone book

Selected outgoing message.
Delete
Search forwards
Automatic call back
Search backwards
Redial
Call unsuccessful
Call successful

Branch to a sub-menu
Mailbox 1 set up, new incoming
messages available
Device locked
Mailbox 1 set up
Ongoing recording via audio
input
Delete

Inbox old, old message,
already listened to
Inbox new, new message, not
yet listened to



Display symbols
11

Entry (text) possible
Notes on errors and operation

Send/receive short message
Switch on/off basic settings,
software update, call forwarding

Automatic answering, line busy

Appointment, absence manager
active





Ringing signal for incoming
calls

Transfer telephone book to a
second device
Outgoing call
Getting started
12
Getting started
Parts supplied
Your tiptel 540 SD package contains:
tiptel 540 SD
Telephone connection cable
Mains plug 11.5V / 350 mA / 50 Hz
2 transfer cables pin/pin and pin/cinch
Operating instructions
Memory card
Installation
Your tiptel 540 SD has been produced for normal operating conditions. Solutions in
furniture varnish, cleaning oils or paint cleaners can loosen the base. Bases that
have been altered in this way may leave tracks behind on the furniture.
Therefore use a non-slip underlay especially for new or freshly treated furniture.
Connecting
Before you can use your tiptel 540 SD you first need to connect all the necessary
cables.
1 Fit the small connector of the mains plug into the "POWER" jack and the plug
into a 230 V socket outlet.
2 Fit the small connector of the telephone connection cable into the "LINE" jack
and the other connector into the telephone socket (Socket for auxiliary de-
vice).
3 Insert memory card to dead stop into corresponding slot (see picture).
4 If you want to transfer incoming messages to an external medium fit the trans-
fer cable with the jack plug to the "OUT" socket and the cinch plug to the au-
dio input on the external device (audio system, cassette recorder etc.). You
may also connect PC loudspeakers (active speakers) to the "OUT" connector.
Getting started
13
5 If you want to record outgoing messages from an external source fit the trans-
fer cable with the jack plug to the "IN" socket and the cinch plug to the audio
output on the external device (audio system, cassette recorder etc.).
6 If you want to transfer the telephone book from one different tiptel 540 SD to
another use the transfer cable with two jack plugs. Fit the plugs to the "OUT"
socket on one device and the "IN" socket on the other.
7 After the first start-up the device will ask you to select the language you wish
to use. Use the control keys (up and down) to select the desired language.
Then exit the menu by pressing the stop key.
Notes on memory cards
Your tiptel 540 SD supports all standard SD (Secure Digital) and MMC (Multi Media
Card) memory cards with a capacity between 32 MB and 2 GB. Memory cards are
offered by many manufacturers with different grades of quality, so that we cannot
recommend a special card or manufacturer.
If the device reports a memory card error or you observe gaps in your recordings
you should use a memory card of another manufacturer.
Memory use is - depending on the recording quality selected - between one and
two minutes per MByte. With a 512 MByte memory card this will result in some 8.5
or 17 hours.
Once you insert a new memory card a directory call "TIPTEL" will be created. This
directory can contain up to 999 recordings. In case you have set up mailboxes the
device will create sub-directories (MBX1, MBX2, etc.). Each mailbox directory can
contain up to 99 recordings.
The memory card must be formatted the FAT16 file system. In case there is an error
message upon inserting the card you can re-format it in the device. All data on the
card, however, will get lost this way.
If you wish to use memory cards with more than 2 GByte (e.g. 4 GByte) the card
must be formatted once in your tiptel 540 SD. The device will partition the card in
such a way that there is only one partition with the size of 2 GByte is available. This
operation cannot be undone.
A standard card reader in your computer can be used to read out the memory card,
so that you can archive recordings to your computer or just play them back on your
computer. Recordings that have been edited or renamed by your computer can no
longer be played back with your tiptel 540 SD.
Getting started
14
Only replace the memory card in the devices basic mode. Never replace or
pull the card during play back or recording.
Outgoing messages
15
Outgoing messages
General
Your tiptel 540 SD has 5 individual outgoing messages (OGM 1-5) and one pre-
configured outgoing message (OGM 6). You can select the OGMs via the selection
button next to the OGM symbol. OGM 6 cannot be personalised. A distinction is
made between two types of outgoing message: OGMs with and without the option
to record an incoming message. For OGMs that can record an incoming message
the caller can leave a message after the OGM. For OGMs that cannot record an in-
coming message (OGM only) the caller is given information but cannot leave a
message.
Sample outgoing messages
Outgoing message with incoming message option
Hello, this is the connection for Manfred Miller from … I am currently away from the
office and expect to return by [time]. You can reach me in person between [time]
and [time] or call me on … Alternatively, you can leave your name and number and
I will call you back. Please speak after the beep.
Outgoing message without incoming message
Hello, this is Marc Stern, sales representative for … in … My office is temporarily
closed due to illness (annual holidays etc.). Please call Mr. …, in … on … He will be
happy to assist you. Thank you for your call. Goodbye.
Outgoing messages
16
Recording an outgoing message
Select the desired OGM using the
selection button next to the OGM
symbol. Prior pressing of
allows you to browse in reverse.
The selected OGM is displayed next to
t
he symbol on the bottom right of the
display.
Press and hold OGM. Wait, you will hear a short tone, a micro-
phone is displayed to signal ongoing in-
coming message.
Start speaking (maintain approx. 5
cm distance from the microphone).
The display shows the time that you have
been speaking.
Release OGM to interrupt recording. "With incoming message" and "Without
incoming message" is displayed.
To continue the recording press and
hold OGM again.
The recording continues.
To cancel the recording press stop. The recording is cancelled.
Using the selection button next to
t
he relevant line select whether the
OGM should provide the option of
leaving an incoming message or
not.
The OGM is completed and is played
back for verification purposes. If the
OGM gives the option of recording and
ICM you will hear a beep at the end. If the
OGM does not give the option of record-
ing you will hear two beeps at the end.
If you record OGM 5 without the option to record (OGM only) when the in-
coming message memory is full your tiptel 540 SD switches to this OGM
automatically.
Outgoing messages
17
Recording OGMs from an external signal source
You can also record professional outgoing messages via the audio input from an
external signal source (e.g. cassette recorder).
Select the desired OGM using the
selection button next to the OGM
symbol.
The selected OGM is displayed next to
t
he symbol on the bottom right of the
display.
Press secondary function The secondary function symbol is dis-
played.
Press and hold OGM. Wait, you will hear a short tone, a cas-
sette is displayed to signal an ongoing
recording.
Start the playback for the external
signal source.
Y
ou can follow the ongoing recording via
t
he loudspeaker. The display shows the
t
ime that you have already been record-
ed.
To end the recording release OGM. "With incoming message" and "Without
incoming message" is displayed.
Using the selection button next to
t
he relevant line select whether the
OGM should provide the option of
leaving an incoming message or
not.
The recording is completed and is played
back for verification purposes. If the
OGM gives the option of recording an
ICM you will hear a beep at the end. If the
OGM does not give the option of record-
ing you will hear two beeps at the end.
Outgoing messages
18
Notes for sound studios
Professionally produced announcements can also be directly transferred to the de-
vice by using the memory card. In order to do so copy your announcements with
your computer to the directory "TIPTEL". In case mailboxes have been set up copy
these announcements to the corresponding sub-directories (MBX1, MBX2, etc.).
You have to use the following file names: For announcement 1 "OGM1.WAV", for
announcement 2 "OGM2.WAV", for announcement 3 "OGM3.WAV", etc.. Since mail-
boxes only have one single announcement each of these are named "OGM.WAV".
For announcements without recording (Announcement only) instead of "OGM"
please use "OGO" as file name. The device detects the required type of announce-
ment by the file name.
Following audio formats are being supported:
8 kHz, 8 Bit, A-Law, Mono
16 kHz, 8 Bit, A-Law, Mono
8 kHz, 16 Bit, PCM, Mono
16 kHz, 16 Bit, PCM, Mono
As soon as the device detects the memory card the announcements will automati-
cally be saved to the internal memory.
Checking OGMs
Select the desired OGM using the
selection button next to the OGM
symbol.
The selected OGM is displayed next to
t
he symbol at the bottom right of the dis-
play.
Outgoing messages
19
Press OGM briefly. The OGM is played back. The playback
symbol, the time that you have already
heard and the number of the current
OGM are displayed.
The volume can be set using the
control buttons (left/right).
Deleting OGMs
Press the selection button next to
t
he delete symbol speed during
playback.
The current OGM is deleted.
Answering mode
20
Answering mode
Make sure that there is enough memory for new messages (max. 999). You
may need to change the memory card or delete messages.
If required select the OGM using the
selection button next to the OGM
symbol.
The selected OGM is displayed next to
t
he symbol on the bottom right of the
display. The symbol flashes if the OGM
has not been recorded or has been delet-
ed.
Press answering mode. The LED in the answering mode button
lights up. For OGMs "without the option
t
o record" a telephone with the number of
calls is displayed. For OGMs "with the
option to record" in addition the number
of incoming messages is shown in large
digits to the right of the telephone.
If the caller's number is transferred dur-
ing a call the display changes and the
call number is displayed. If the telephone
number matches one from the telephone
book, the caller's name is displayed.
The volume can be set using the
control buttons (left/right).
Incoming messages can be screened.
Y
ou can accept the call at any time by
lifting the telephone receiver. The play-
back button flashes if you have new, un-
read messages.
Answering mode
21
Press answering mode again to
switch off answering mode.
Further incoming calls will not be an-
swered. The standby status is displayed.
If you record OGM 5 without the option to record (OGM only) when the incom-
ing message memory is full your tiptel 540 SD switches to this OGM automati-
cally. Otherwise the device leaves the answering mode and does not respond
to further calls.
Playing back and deleting incoming messages
22
Playing back and deleting incoming messages
Playing back new incoming messages
Press playback. Starts playback of unheard incoming
messages. The current number, remain-
ing playback time and date and time of
t
he incoming message are displayed. If
t
he caller's telephone number is trans-
ferred during a call then this is also dis-
played. If the telephone number matches
one from the telephone book, the caller's
name is displayed.
The volume can be set using the
control buttons (left/right).
The LED in the playback button flashes if you have new, unread messages.
Playing back all incoming messages
Press secondary function The secondary function symbol is dis-
played.
Press playback. The playback starts with the first incom-
ing message.
You can also transfer incoming messages via the audio output on an external
device (e.g. cassette recorder). The transfer starts automatically with the play-
back function.
Playing back and deleting incoming messages
23
Play back of individual messages
Press 2nd function key. The display will show you the 2nd func-
t
ion icon.
Press cursor key (up). The message list will be opened.
Use cursor keys to browse
(up/down) for message to be
played back.
Press play to play back selected
message.
Playback will start.
You may also open the message list via the menu.
Repeating
Press playback during playback. The last three seconds are repeated.
Pausing playback
Press stop. Playback is paused.
Press playback. Playback continues.
Skip
Press the selection button next to
t
he go backwards or forwards
symbol.
The incoming message you are listening
t
o is skipped or repeated.
Playing back and deleting incoming messages
24
Fast forward and rewind
Press and hold the selection button
next to the go backwards or for-
wards symbol.
Playback is interrupted and the display
counts down or up the playback time.
Deleting individual incoming messages
Press the selection button next to
t
he delete symbol during playback.
The current incoming message is erased.
New message numbers are assigned to
all incoming messages that follow.
Deleting all incoming messages
Press stop. The display shows standby and answer-
ing mode.
2s
Press the selection button next to
t
he delete symbol for 2 seconds.
All incoming messages are deleted.
Dialling the caller directly
Press the selection button next to
t
he displayed telephone number or
t
he name during playback.
The device starts dialling the selected
t
elephone number. Dialling can be
screened via the loudspeaker.
Playing back and deleting incoming messages
25
After dialling accept the call by lift-
ing the receiver.
The display shows a stopwatch that
counts the duration of the current call.
Monitoring/Personal info (memo)
26
Monitoring/Personal info (memo)
Monitoring telephone calls
You can record the content of important calls.
Press the selection button next to
t
he record symbol speed during a
call.
The device starts to record. A lifted tele-
phone receiver is displayed so as to indi-
cate an ongoing recording.
To end the recording press stop or
hang up.
The standby status is again displayed. If
answering mode was activated before,
t
his continues.
A monitoring recording is stored as any other regular recording and can be
played back at any time.
You can also transfer recordings via the audio output on an external device
(e.g. cassette recorder). The transfer starts automatically with the playback
function.
Monitoring/Personal info (memo)
27
Personal info (playback)
You can record personal information via the in-built microphone.
Press the selection button next to
t
he record symbol.
Wait, you will hear a short tone, a micro-
phone is displayed to signal ongoing re-
cording.
Start speaking (maintain approx. 15
cm distance from the microphone).
The display shows the minutes and se-
conds that you have been speaking.
To stop the recording press stop. The recording ends. The LED in the play-
back button flashes to signal a new mes-
sage. If answering mode was activated
before, the incoming message counter
increases by 1.
You can also record your personal info during answering mode. Other people
can call this up using the remote control code.
Absence manager
28
Absence manager
If you leave your office for a while, for example to attend a meeting, your tiptel 540
SD can inform your callers as to when you will be available again. Callers will hear
this message:
"Hello, the person you are trying to call will be available again from … I repeat [time]
… Thank you, the device will switch off."
After the set time has passed your tiptel 540 SD switches this message off automat-
ically.
Press secondary function The secondary function symbol is dis-
played.
Press answering mode. The display changes and shows the cur-
rent date and time.
The hours flash.
Set the desired time using the con-
t
rol buttons (up/down, left/right).
The display shows the absence time that
will be announced.
Y
ou can also reset the date entry
using the selection button next to
t
he date.
The day flashes.
Set the desired date using the con-
t
rol buttons (up/down, left/right).
If you change the date the message will
also announce the day and month.
Absence manager
29
Press stop. The setting is complete, the LED in the
answering mode button lights up and the
display shows the absence time. Calls
are answered and the caller hears the
absence message.
Press Answer mode to end the ab-
sence manager ahead of time.
The display changes and returns to the
initial state.
Timer switching times are not activated when the absence manager is active.
Call list
30
Call list
The last 50 calls received are saved in call list with their date and time. If the caller's
telephone number is transferred during a call then this is also displayed. If the tele-
phone number matches one from the telephone book, the caller's name is dis-
played. The call list also provides information on whether the call was successful
(conversation took place or a message was left). You can select the telephone
numbers from the call list directly by pressing the button. You can delete individual
entries or the complete list. You can transfer telephone numbers directly into the
telephone book.
Press control button (up). The display shows the newest entry from
t
he call list. A smiling or sad face indi-
cates whether the connection was suc-
cessful or whether the caller hung up
without being answered.
Y
ou can search the whole list using
t
he control buttons (up/down).
To call a caller back press the se-
lection button next to the telephone
number.
The telephone number is dialled automat-
ically.
To copy the telephone number to
t
he telephone book, press the se-
lection button next to the sub-menu
symbol.
The entry field for the telephone book is
displayed with the copied telephone
number. Now all you have to do is enter
t
he name.
Call list
31
To delete an entry press the selec-
t
ion button next to the delete sym-
bol.
The entry is deleted.
2s
To delete the whole call list press
t
he selection button next to the de-
lete symbol for 2 seconds.
The entire call list is deleted.
To exit the list press stop. The initial state is again displayed.
Telephone book
32
Telephone book
General
The telephone book manages the names and telephone numbers of your business
partners. You can save up to 100 entries. An entry comprises the name (search
term) and the telephone number. The name must begin with a letter and the tele-
phone number should begin with an area code so that the corresponding name can
be displayed later when the call number is received. You can do without entering
the code for your local network if you have already done so in the settings (refer to
Page 81 "Settings/Own number". All entries are sorted alphabetically.
You also have the option of assigning an individual ringing tone (refer to Page 38
“Vocal clip”) or a personalised OGM (refer to Page 37 "Personal outgoing message"
to an entry. If at a later stage the call number for this entry is received you will hear
the individual ringing tone from the device's loudspeaker or the caller will hear the
special OGM that you have assigned to him.
Entering and saving entries
Press secondary function The secondary function symbol is dis-
played.
Press control button (down). The entry field for the name and the tele-
phone number are displayed. The cursor
is positioned in the name field.
If required change occupancy of the
entry buttons by pressing the con-
t
rol button (up) (refer to p. 35,
"Summary of possible characters"
t
able).
The display shows the possible occu-
pancies:
(ABC) = Capital letters
(abc) = Small letters
(12!?) = Numbers and special charac-
ters
Telephone book
33
...
Enter name. You reach the individu-
al letters by pressing the individual
entry button once or more.
Example: You require "M". Press
forwarding button three times (the
"M" is in the third position on this
button).
The entry location flashes.
Press control button (right) to move
t
o the next entry location.
The cursor moves to the next entry loca-
t
ion.
Use the control button (left) to
move the cursor one place back-
wards, for example to overwrite a
character.
The cursor moves to the left.
Y
ou can insert a character by
pressing the control button (down).
An empty space is inserted to the left of
t
he cursor.
To delete an entry move the cursor
t
o the location and press the selec-
t
ion button next to the delete sym-
bol.
The character under the cursor is delet-
ed.
2s
To delete the whole entry press the
selection button next to the delete
symbol for 2 seconds.
The whole entry is deleted.
Press the selection button next to
t
he empty entry field for the tele-
phone number.
The cursor appears in the telephone
number entry field.
Enter the first digit of the call num-
ber using the control buttons
(up/down).
Digits and special symbols are displayed.
The special symbols have the following
meanings:
~ = Wait for dial tone / 3 Sec. pause
i = Internal (for PABX)
F = Flash (for PABX)
H = Hook flash (for PABX)
Press control button (right) to
change to the next entry location.
The cursor to the next entry location.
Use the control button (left) to
move the cursor once place back-
wards, for example to overwrite a
character.
The cursor moves to the left.
Telephone book
34
Y
ou can insert a character by
pressing secondary function and
t
he control button (down).
An empty space is inserted to the left of
t
he cursor.
To delete an entry move the cursor
t
o the location and press the selec-
t
ion button next to the delete sym-
bol.
The character under the cursor is delet-
ed.
2s
To delete the whole entry press the
selection button next to the delete
symbol for 2 seconds.
The whole entry is deleted.
To stop the entry press stop several
t
imes.
The entry is stored. The initial state is
again displayed.
For PABX the prefix for the public telephone network is dialled before each
call number (refer also to Page 83 "Settings, PABX/prefix"). To suppress this
enter "i" before internal call numbers.
Telephone book
35
Summary of possible characters
Button Occupancy (ABC) Occupancy (abc) Occupancy (12!?)
A B C D E Ä É a b c d e ä é è , . ? ! : ‘ ; “
F G H I J f g h i j ì ( ) - + & = %
K L M N O Ö k l m n o ö ò / * # € @ < >
P Q R S T p q r s t ß 1 2 3 4 5
U V W X Y Z Ü u v w x y z ü ù 6 7 8 9 0
Search entries
Press control button (down). The telephone book is opened.
Search for the desired entry using
t
he control buttons (up/down).
The entries scroll through the display.
or
...
Select initial letters by pressing the
corresponding entry button one or
more times (e.g. "T" – press "OGM"
button five times).
The entries with the requested initial let-
t
ers appear in the display.
Telephone book
36
Y
ou can enter (up to 5) other letters
for the search using the control but-
t
on (right) and the corresponding
entry keys.
The corresponding entries are displayed
for selection.
Checking and changing entries
Search for names as described un-
der "Search entries".
2s
Search for names as described un-
der "Search entries".
Press the selection button next to
t
he desired name for 2 seconds.
The entry field for the name and the tele-
phone number are displayed. The entry
location flashes.
Carry out the required changes.
Telephone book
37
Personal OGM (call filter)
You can assign each entry in the telephone book to one of the fourteen individual,
recordable OGMs. If the telephone number calling matches the entry the caller
hears an OGM that is specially recorded for him. You can also switch the answering
machine off for certain callers.
Open entry field. The entry field for the name and the tele-
phone number are displayed.
For a new entry: Press second
function and then control button
(down).
2s
For an existing entry:
Search for entry (as described in
"Searching entries") and press the
selection button next to the entry
for 2 seconds.
Press the selection button next to
t
he sub-menu symbol for 2 se-
conds.
The display shows the current OGM.
Set the desired OGM using the
control buttons (up or down).
The numbers 1 to 5, none and a dash ap-
pear in the display. If you select "none" the
answering machine does not switch itself
on automatically for this entry. The func
t
ion
is switched off using the dash.
To stop the entry press stop sev-
eral times.
The entry is stored. The initial state is again
displayed.
The desired OGM can be recorded as described in the "OGM" chapter (Page
16).
Telephone book
38
Vocal clip
You can assign each entry in the telephone book to one of the fourteen individual
ringing tones. If the telephone number calling matches the entry you hear an indi-
vidual ringing tone from the tiptel 540 SD loudspeaker.
Open entry field. The entry field for the name and the tele-
phone number are displayed.
For a new entry: Press second
function and then control button
(down).
2s
For an existing entry:
Search for entry (as described in
"Searching entries", p. 35) and
press the selection button next to
t
he entry for 2 seconds.
2x
Press the selection button next to
t
he sub-menu symbol twice.
The display shows the current ringing
t
one.
Set the desired ringing tone using
t
he control buttons (up or down).
The numbers 1 to 14 and a dash appear
in the display. The function is switched
off using the dash.
To stop the entry press stop several
t
imes.
The entry is stored. The initial state is
again displayed.
The desired ringing tone can be recorded as described in the "Individual ring-
ing tone" chapter (Page 66).
Telephone book
39
Dialling from the telephone book
Each telephone number from the telephone book can be dialled directly from your
tiptel 540 SD.
Search for names as described un-
der "Search entries", page 35.
Press the selection button next to
t
he desired name.
The device starts dialling the selected
t
elephone number. Dialling can be
screened via the loudspeaker.
After dialling accept the call by lift-
ing the receiver.
The display shows a stopwatch that
counts the duration of the current call.
Telephone book
40
Automatic redialling /Automatic call back when engaged
(CCBS)
If the person you are trying to call is constantly engaged your tiptel 540 SD can take
over by repeatedly trying to call the other person. For automatic re-dialling if the
caller is engaged there is a pause and the device repeats the dialling up to 10
times. With the "Call back if engaged" function a call is signalled to you as soon as
the person you are trying to reach is free. Your telephone network or extension sys-
tem must support this function (refer also to your network operator and PABX man-
ufacturer user instructions). To activate "Call back on busy" you usually dial a cer-
tain combination of digits (e.g. Hook flash *37#). The combination of digits must be
pre-entered as described in "Settings/Call back code" (Page 82).
Y
ou call someone and the number
is engaged.
"Subscriber busy" is displayed.
To start automatic re-dialling press
t
he selection button next to the re-
dial symbol.
After the pre-set time the dialling is re-
peated up to 10 times.
oder
To start automatic call back, press
t
he selection button next to the call
back symbol.
As soon as the person you called has
hung up the call back is signalled to you.
Accept the call by lifting the receiv-
er.
Y
ou can have your conversation.
Y
ou do not want automatic re-dial
or call back on busy. Press stop, lift
t
he receiver or simply wait 10 se-
conds.
The initial state is again displayed.
Message function
41
Message function
The message function enables a caller that knows the message code to leave a
message even if your tiptel 540 SD plays an OGM with no option to leave an incom-
ing message. The message function enables the caller to skip the OGM for OGMs
that give the option of leaving an ICM.
You can enter your personal message code as described in "Settings" (Page 82).
Call tiptel 540 SD.
Y
ou hear the OGM.
Start entry with the star button. The OGM stops.
Enter the message code via the tel-
ephone keypad. If you make a mis-
t
ake delete entry using the star key
and start again.
A voice message confirms recognition of
each digit.
To confirm the entry press the hash
button.
The device requests you to speak. If you
enter an incorrect code your tiptel 540
SD switches off immediately.
Leave a message and then replace
t
he handset.
The telephone from where you make the settings must be set to tone dialling
(DTMF).
Remote access
42
Remote access
You can access your tiptel 540 SD remotely from anywhere in the world using the
keypad on a tone-enabled (DTMF) telephone. You need a personal remote access
code to access the phone remotely. You can set your personal remote access code
as described in "Settings" (Page 82).
Remote access
Call tiptel 540 SD.
Y
ou hear the OGM.
Start entry with the star button. The OGM stops.
Enter the remote access code via
t
he telephone keypad. If you make a
mistake delete entry using the star
key and start again.
A voice message confirms recognition of
each digit.
To confirm the entry press the hash
button.
If the correct code is detected your tiptel
540 SD notifies you via a voice message.
If the code is wrong the device breaks
t
he connection.
Start the desired function by enter-
ing the corresponding number.
If there are new messages playback
starts automatically.
Press digit 8 to end a function. The current function ends.
End remote access by pressing star
and hash in succession.
180 seconds after the last button entry your tiptel 540 SD asks whether you
are still on the line with the "Please quit" voice message. You must respond to
this quit request within 8 seconds by pressing any key otherwise the device
breaks the connection.
Remote access
43
Remote access functions
Playback ICM function
To playback all ICM
Press 3.
The playback starts with the first record-
ing.
To playback new ICM
Press 2.
Starts playback of recordings that have not
yet been listened to.
Repeat
Press 5 during playback.
The last three seconds are repeated.
To pause playback
Press 8.
Playback is paused.
To continue playback
Press 5.
Playback is continued from where it was
paused (e.g. after a quit request).
Skip
Press 4 for back or 6 for forwards dur-
ing playback.
The ICM you are listening is skipped or
repeated.
To delete the current ICM
Press 7 during playback.
The current incoming message is deleted.
To delete all ICMs
Press * and 7 in succession.
All incoming messages are deleted.
Intercom function
Room monitoring/intercom
Press 1.
The microphone switches on and you can
listen to what is happening in the sur-
roundings of your tiptel 540 SD.
Press 1 again. The device switches to intercom. People
located there can hear your voice from the
loudspeaker.
Remote access
44
Switching function
To switch message transfer on/off
Press * and 4 in succession.
The current status "on" or "off" is an-
nounced.
To switch timer on/off
Press * and 3 in succession.
The current status "on" or "off" is an-
nounced.
...
To change the OGM
Press 7 and the desired OGM 1 … in
succession
The selected outgoing message is played
back for checking. The next caller is greet-
ed with this message.
Changing the OGMs function
...
To change the OGM
Press 9 and the desired OGM 1 … in
succession
The tiptel 540 SD asks you to speak.
Record an outgoing message.
For an outgoing message with incom-
ing message option: After recording
t
he OGM press 8.
The OGM is played back for checking. At
t
he end you hear one signal tone.
or
For an OGM without incoming message
option (OGM only):
After recording the OGM press #.
The OGM is played back for checking. At
t
he end you hear two signal tones.
The message is played back again for checking after you change or modify it.
Your tiptel 540 SD will then ask whether you are still on the line with the
"Please quit" voice message. You must respond to this quit request within 8
seconds by pressing any key otherwise the device breaks the connection.
Remote access
45
Message transfer function
Changing the 1st call number for
message transfer (only the first num-
ber can be changed)
Press * and 9 in succession.
The first current call number is announced.
Next comes the request to enter a new call
number.
Enter new call number.
For special symbols press the following
buttons in succession:
Each digit is confirmed.
= Wait for dial tone / 3 Sec. pause
= Flash (short)
= Internal
= Hook flash (long)
= S (send by SMS)
= *
To delete the call number
Press * and 7 in succession.
The call number is deleted.
To accept the call number
Press * and 8 in succession.
The new call number is played back for
checking.
Call forwarding function
Activating call forwarding
Press * and 1 in succession
The current target call number is an-
nounced. Next comes the request to enter
a new target call number.
Enter the new target call number.
For special symbols press the following
buttons in succession:
Each digit is confirmed.
= Wait for dial tone / 3 Sec. pause
= Flash (short)
= Internal
= Hook flash (long)
= *
To delete the target call number
Press * and 7 in succession.
The target call number is deleted.
Remote access
46
To accept the target call number with-
out executing the function press * and
8 in succession.
The new target call number is played back
for checking.
To accept the target call number and
execute the function press * and # in
succession.
After ending the remote access your tiptel
540 SD switches call forwarding on. All
new calls are forwarded to the new target
call number.
Switch off device function
Switching answering mode on/off
Press * and 0 in succession.
Y
our tiptel 540 SD disconnects and will
not answer any more calls.
Remote activation of the answer mode
Call tiptel 540 SD. After 50 seconds the device answers
with a beep.
Enter the remote access code via
t
he telephone keypad. Start entry
with * and confirm with #.
The OGM is played for checking. The
device can be operated remotely (e.g. to
record a new OGM). After leaving the
function your tiptel 540 is in answering
mode and will answer calls.
Short messages (SMS)
47
Short messages (SMS)
The SMS service allows you to send or receive SMS messages to other terminals.
The messages are not transferred directly to the other terminal but instead are sent
to your network operator's message center. The message can contain up to 160
characters. You can save up to 20 messages in the inbox. To use the SMS it is es-
sential that there is support for transferring the call number (CLIP). Then all you
have to do is register with your message center and away you go.
You can also send your short message to a subscriber that does not have an SMS-
enabled device. The short message is then read out loud as a voice message.
Please refer to your network operator's information material for this and other func-
tions.
Please observe the following points so that you can send and receive short mes-
sages (SMS) with your tiptel 540 SD:
Configuring the telephone connection
Analogue telephone connection
If you have an analogue telephone connection, please check whether you can ac-
cess the "Call number transfer" and "Call number display" (CLIP, incoming and out-
going) functions. To do so, please ask your network operator if these features are
available for your connection.
ISDN connection
If you have an ISDN connection check that call number display (CLIP), is activated
and that call number transfer (CLIR) is not suppressed in your PABX.
Short messages (SMS)
48
Registering and de-registering with your message center
You have to register your tiptel 540 SD for your network operator's SMS service to
receive fixed network SMS. In Germany, for example, you can reach the Deutsche
Telekom message center nationally by calling "0193010". Enter this number under
"SMS center".
The registration process varies between network operators. Ask your network oper-
ator how to do this.
For example, for the Deutsche Telekom operator you have to send an SMS with the
following content to register:
"ANMELD" to the target call number 8888
You will then receive a confirmation message from the Deutsche Telekom SMS ser-
vice. You can now be sure that you can send and receive SMS using your tiptel 540
SD.
You can deactivate receiving SMS messages by sending "ABMELD" to target call
number 8888. Future SMS that are sent to your call number are then read as voice
messages.
As of: September 2009
Entry options for short messages
Inbox ....................................... This is where you find all the short messages you
have received and can scroll through, read, delete
or copy them to templates.
Outbox .................................... The messages here can be sent directly when dis-
patch is activated next time. You have the option of
creating a new message, changing an old one or
deleting it. The SMS can contain up to 160 charac-
ters.
Dispatch ................................. Enter the recipient's number here (including area
code). You can transfer the call number from the
telephone book.
Templates ............................... You can create up to 5 different templates, change
or delete old templates. Each template can be cop-
ied to the outbox.
Short messages (SMS)
49
Message center ..................... Enter the number for the message center here. Your
network operator will provide the correct number.
You can also enter a second center for another
supplier. It is them possible to receive SMS mes-
sages via both centers. Please note that in contrast
messages are only sent via the first center.
Never enter outside line numbers (prefixes) for your
PABX before the call number (e.g. 0)! This is done
in the "Settings/PABX/prefix" menu (refer to Page
83).
Inbox
If you have new, unread messages (SMS) the SMS LED flashes. If the SMS-
LED blinks rapidly there is no space in the inbox for new messages. Delete
the older messages to create more space.
Press menu. The main menu is displayed.
Press the selection button next to
"Messages (SMS)".
The messages menu is displayed.
Press the selection button next to
"Inbox".
The inbox is displayed.
Short messages (SMS)
50
Y
ou can scroll through individual
entries using the control buttons
(up/down).
New, unread messages are marked with
an arrow.
2s
To copy a message to the tem-
plates press the corresponding se-
lection button for two seconds.
The message is copied and the display
changes to templates.
To copy the telephone number to
t
he telephone book, press second-
ary function and the relevant selec-
t
ion button.
The entry field for the telephone book is
displayed with the copied telephone
number. Now all you have to do is enter
t
he name.
To read a message press the selec-
t
ion button next to the desired mes-
sage briefly.
The selected message is displayed.
Y
ou can scroll through the messag-
es using the control buttons
(up/down).
2s
To delete the message press the
selection button next to the delete
symbol for 2 seconds.
The message is deleted.
Short messages (SMS)
51
To exit the menu press stop.
The device must be in standby for you to receive a message (SMS). Your
tiptel 540 SD will not respond if you are currently scrolling through the menu
or changing settings. This ensures that you can not be disturbed (for example
when entering an SMS).
Outbox
Press menu. The main menu is displayed.
Press the selection button next to
"Messages (SMS").
The messages menu is displayed.
Press the selection button next to
"Outbox".
The display changes and displays the
outbox.
Y
ou can scroll through the existing
messages using the control buttons
(up/down).
2s
To delete the outbox press the se-
lection button next to the delete
symbol for 2 seconds.
The outbox is deleted.
Short messages (SMS)
52
To edit the text press the selection
button next to the desired line.
The cursor is displayed at the start of the
corresponding line.
If required change the occupancy of
t
he entry buttons by pressing the
control button (up) (refer to "Sum-
mary of possible symbols" table in
t
he "Telephone book" chapter).
The display shows the possible occu-
pancies:
(ABC) = Capital letters
(abc) = Small letters
(12!?) = Numbers and special
characters
...
Y
ou reach the individual letters by
pressing the individual entry button
once or more.
Example: You require "M". Press
forwarding button three times (the
"M" is in the third position on this
button).
The entry location flashes.
Press control button (right) to
change to the next entry location.
The cursor to the next entry location.
Use the control button (left) to
move the cursor once place back-
wards, for example to overwrite a
character.
The cursor moves to the left.
Y
ou can insert a character by
pressing the control button (down).
An empty space is inserted to the left of
t
he cursor.
To delete an entry move the cursor
t
o the location and press the selec-
t
ion button next to the delete sym-
bol.
The character under the cursor is delet-
ed.
To stop the entry press stop.
Short messages (SMS)
53
Sending a message (SMS)
For a message (SMS) to be sent it is essential that something is in the outbox
and that a message center has been entered.
Open the message menu as de-
scribed in "Inbox" and "Outbox".
The messages menu is displayed.
Press the selection button next to
"Dispatch".
The display changes to send. The cursor
is at the first digit of the recipient's call
number.
Enter the first digit of the call num-
ber using the control buttons
(up/down).
The numbers 0 to 9 in the display.
Press control button (right) to
change to the next entry location.
The cursor to the next entry location.
Use the control button (left) to
move the cursor once place back-
wards, for example to overwrite a
digit.
The cursor moves to the left.
To transfer a call number from the
t
elephone book, press the selection
button next to the "Insert" symbol.
The call number is entered to the left of
t
he cursor.
Short messages (SMS)
54
Search for names as described un-
der "Search entries" ("Telephone
book" chapter Page 35).
Y
ou can insert a character by
pressing secondary function and
t
he control button (down).
An empty space is inserted to the left of
t
he cursor.
To delete an entry move the cursor
t
o the location and press the selec-
t
ion button next to the delete sym-
bol.
The character under the cursor is delet-
ed.
To transfer the call number press
stop.
The call number is transferred and "Dis-
patch" is displayed.
To start the transfer, press the se-
lection button next to "Dispatch".
The device creates the connection to the
message center and transfers the outbox
t
o the selected recipient's call number.
Then the messages menu is displayed
again.
Short messages (SMS)
55
Templates
Here you can save up to 5 templates that you can edit, delete or copy to the outbox
individually.
Open the message menu as de-
scribed in "Inbox" and "Outbox".
The messages menu is displayed.
Press the selection button next to
"Templates".
The display switches to the templates.
Y
ou can scroll through individual
t
emplates using the control buttons
(up/down).
The start of the selected template is dis-
played.
2s
To copy a template to the outbox
press the corresponding selection
button for two seconds.
The template is copied and the display
changes to outbox.
To create or edit a template press
t
he selection button next to the de-
sired template briefly.
The selected template is displayed.
Open or edit the template as de-
scribed in detail in "Outbox".
Short messages (SMS)
56
Message center
Enter the telephone number for your message center here (e.g. Deutsche Telekom
0193010). If you are using the device in a different country or network, your network
operator will tell you the call number of your message center. In some countries you
have to enter two telephone numbers – one to send and the other to receive. The
send number must be saved in memory location 1.
Open the message menu and
search for the message center en-
t
ry.
Press the selection button next to
"Message center".
The display changes and the first digit in
t
he first call number flashes.
To move to the 2
nd
center press the
selection button next to the second
call number.
The cursor moves to the second call
number.
Set the call number using the con-
t
rol buttons (up/down, left/right).
If you have set up two message centers you can receive SMS messages from
both. But you always send via the first center.
Timer
57
Timer
The timer function contains up to 10 switching times during which answering mode,
outgoing messages, message transfer and call forwarding can be switched on/off
or changed.
Setting options for timer
Switching time ...................... You set the times here for when the function should
be switched on, off or changed. Dashes mean that
no switching time has been programmed.
Weekday ................................ You set the weekdays here for when the function
should be switched on, off or changed. A dash
means that no change takes place on this day.
Answering mode ................... On, off or -. A dash means no change (the previous
status is continued).
OGM ....................................... 1 to 6 or -. A dash means that the previous message
is continued.
Message transfer .................. On, off or -. A dash means no change (the previous
status is continued).
Call forwarding ..................... On, off or -. A dash means no change (the previous
status is continued).
Timer
58
Programming timer
Press menu. The main menu is displayed.
Press the selection button next to
t
imer.
The entry field for the first switching time
is displayed.
Y
ou can search the individual
switching times using the control
buttons (up/down).
The display switches between the 10
possible switching times.
Press the selection button next to
t
he switching time and make the
desired settings using the control
buttons (up/down).
The cursor is at hours.
Use the control buttons (left/right)
t
o switch between the desired
hours, minutes and weekdays on
which the switching time is to be
valid.
The cursor moves between hours,
minutes and weekdays. A dash for "Mo"
for example means that the switching
t
ime will not be carried out on Monday.
Timer
59
Use the two lower selection buttons
and the control buttons (left/right)
t
o find what needs to be changed in
t
he selected time.
The symbols have the following mean-
ings:
= Answering mode
= OGM
= Message transfer
= Call forwarding
Make the desired settings using the
control buttons (up or down).
A dash means that the previous status is
continued.
To delete a switching time press the
selection button next to the delete
symbol.
The empty entry field is displayed again.
To delete the timer press the selec-
t
ion button next to the delete sym-
bol for 2 seconds.
All switching times are deleted.
2s
To stop entering additional switch-
ing times press stop.
The settings are confirmed.
To stop the entry press stop several
t
imes.
The initial state is again displayed.
Use the two lower selection buttons
and the control buttons (left/right)
t
o find what needs to be changed in
t
he selected time.
The symbols have the following mean-
ings:
= Answering mode
= OGM
= Message transfer
= Call forwarding
Sample programming for timer
You want your tiptel 540 SD to switch on OGM 1 on Mondays to Fridays at 17.00
and switch off at 08.00. When the office closes on Friday and over the weekend the
answering machine should use OGM 2 throughout. This requires 3 switching times.
Timer
60
Switching on timer
Press timer. The display shows a clock as the symbol
for activated timer. The timer sets the
current functional status.
Press timer again to switch off tim-
er.
The clock symbol disappears.
Message transfer
61
Message transfer
For message transfer the answering machine dials the saved call numbers consec-
utively after each new incoming message. If the subscriber called picks up he will
hear the following outgoing message:
"Automatic call, ..x.. incoming messages, please collect remotely, I repeat …" or if
you have entered your own call number as identification "automatic call from sub-
scriber (own call number), ..x.. incoming messages, please collect remotely, I re-
peat".
It is possible to start remote control for the recorded message(s) during the mes-
sage. Proceed as described in "Carry out remote control" (*Code#). If you do not
access the messages remotely the device dials the next call number after a waiting
period (5 - 180 seconds). If no remote control is carried out during the repeat time
(5 – 60 minutes) the device dials the complete call number sequence again as a
reminder. If there is no remote control your tiptel 540 SD makes no, one or two rep-
etitions depending on the setting you have chosen.
Setting options for message transfer
Waiting period ...................... 5 to 180 sec. This is the time from hanging up to
dialling the next call number.
Repeat period ....................... 5 to 60 minutes. This is the time that passes before
all call numbers are called again.
Repetitions ............................ 1, 2 or no repetitions
Playbacks .............................. 1 – 8 times. You can set here how often to replay
the forwarding message.
1. Call number ....................... >>
2. Call number ....................... >>
3. Call number ....................... >>
4. Call number ....................... >>
Message transfer
62
Settings for message transfer
Press menu. The main menu is displayed.
Press the selection button next to
message transfer.
The message transfer menu is shown in
t
he display.
Search for the desired setting op-
t
ion using the control buttons
(up/down).
All setting options are displayed.
Press the selection button next to
t
he desired line and if necessary
change the entry using the control
buttons (up/down).
The display shows the current setting.
or
Message transfer
63
When entering the call numbers
press the selection button next to
"Call number" and make the desired
settings using the control buttons
(up/down).
The entry location flashes.
Digits and special symbols are displayed.
The special symbols have the following
meanings:
~ = Wait for dial tone / 3 Sec. pause
i = Internal (for PABX)
F = Flash (short, for PABX)
H = Hook flash (long, for PABX)
S = Send by SMS
Press control button (right) to
change to the next entry location
and enter other digits.
The cursor to the next entry location.
Use the control button (left) to
move the cursor once place back-
wards, for example to overwrite a
character.
The cursor moves to the left.
To transfer a call number from the
t
elephone book press the selection
button next to the "Insert" symbol.
The call number is entered to the left of
t
he cursor.
Search and select names as de-
scribed under "Search entries".
The name is displayed below the call
number.
To enter a character press second-
ary function and then control button
(down).
An empty space is inserted to the left of
t
he cursor.
To delete a digit, move the cursor to
t
he location and press the selection
button next to the delete symbol.
The character under the cursor is delet-
ed.
2s
To delete the whole call number
press the selection button next to
t
he delete symbol for 2 seconds.
The entire call number is deleted.
Message transfer
64
To make further settings press stop. The settings are confirmed.
To stop the entry press stop several
t
imes.
The initial state is again displayed.
Message transfer by SMS
In addition to normal message transfer (as described above) you can also be in-
formed about new voice messages by SMS. You will receive a short message, e.g.
on your mobile phone:
You have 2 new messages from:
1. 01701234567
2. Ashton, Deidra
Krummbein, Elvira
Use this function if you do not want to be disturbed and will pick up your messages
later using remote access.
To ensure you receive an SMS instead of a message place an "S" before the target
call number.
Your device must also be set up for SMS messages, refer to "Short messages
(SMS) chapter".
Example:
You would like to receive an SMS to your mobile phone when you have new mes-
sages on your tiptel 540 SD.
When you enter your mobile phone call number in the "Forwarding/call number"
menu, enter an "S" before it.
Message transfer
65
Sample call number entries
For PABX the prefix for the public telephone network is dialled before each call
number (refer also to Page 83 "Settings, PABX/prefix"). To suppress this enter "i" be-
fore internal call numbers.
If you would like message transfer by short message (SMS) you must enter an "S"
before the call number.
Normal subscriber 0123456789
PABX
Extension to extension i 269
Short message (SMS) S 017012345678
Switching on message transfer
Press message transfer. The message transfer symbol is dis-
played.
Press message transfer again to
switch off message transfer.
The symbol for message transfer is dis-
played.
During ongoing message transfer the message transfer symbol flashes.
Individual ringing tone
66
Individual ringing tone
If you want to select a different ringing tone from the standard one on the telephone
you can record up to 14 different ringing tones here. It is not possible to change
ringing tone 15 because it is pre-configured. Choose the ringing tone for your tele-
phone and your tiptel 540 SD will play it back. Please note that your individual ring-
ing tone is only played back on the second call signal. During playback it is not
possible to receive a new call number (CLIP).
Press menu. The main menu is displayed.
Search for the "Individual ringing
t
one" entry using the control but-
t
ons (up/down).
Press the selection button next to
"Individual ringing tone".
The entry field for the individual ringing
t
one is displayed.
Individual ringing tone
67
Press the selection button next to
"Ringing tone" and select it using
t
he control buttons (up/down).
The numbers 1 to 15 and "-" appear in
t
he display. The individual ringing tone is
switched off using the "-".
Set the desired volume using the
control buttons (left/right).
The volume bar indicates the set volume
level.
To record a new ringing tone press
and hold the selection button next
t
o the record symbol.
Now record your individual ringing tone
by playing any sound in front of the inte-
grated microphone.
Release the button. The recording is completed and is played
back for verification purposes.
To playback an existing recording
press the selection button next to
t
he playback symbol.
The ringing tone is played back.
To delete the ringing tone, press the
selection button next to the delete
symbol.
The ringing tone is deleted.
To exit the menu press stop. The initial state is again displayed.
To record ringing tones from an external signal source press the secondary
function (2nd) button before recording.
Call forwarding
68
Call forwarding
If your telephone network or PABX supports the "call forwarding" function you can
enter the required settings here. Then you only have to enter the times for which
you want to activate call forwarding in the "timer". For example at 6 pm you can
switch calls automatically to your private line and then switch them back again to
your business line at 8 am the following day (day/night switching).
In order to switch on call forwarding it is usual to dial a code before the target call
number (e.g. *21*). A second code (e.g. #21#) switches call forwarding off again.
(Refer also to your network operator's or system manufacturer's user instructions).
Setting options for call forwarding
Activate ................................... You can enter the code to switch on call forwarding
here. You can enter up to 15 characters. A dash
means: "Entry location deleted".
Deactivate ............................... You can enter the code to switch off call forwarding
here. You can enter up to 15 characters. A dash
means: "Entry location deleted".
Target call number ................. >>
Target call number ...... Enter the target call number to which the call is to
be forwarded here. You can enter up to 25 charac-
ters for the target call number.
Settings for call forwarding
Call forwarding
69
Press menu. The main menu is displayed.
Search for the "Call forwarding"
entry using the control buttons
(up/down).
Press the selection button next to
"Call forwarding".
The call forwarding menu is shown in the
display.
Press the selection button next to
t
he setting that you wish to change.
The cursor is located at the entry point.
Select the desired entry location
using the control buttons (left/right)
and change it with the control but-
t
ons (up/down).
The display shows the current setting.
or
When entering the target call num-
ber set the first digit using the con-
t
rol buttons (up/down).
Digits and special symbols are displayed.
The special symbols have the following
meanings:
~ = Wait for dial tone / 3 Sec. pause
i = Internal (for PABX)
F = Flash (short, for PABX)
H = Hook flash (long, for PABX)
Call forwarding
70
Press control button (right) to
change to the next entry location
and enter other digits.
The cursor to the next entry location.
Use the control button (left) to
move the cursor once place back-
wards, for example to overwrite a
character.
The cursor moves to the left.
To transfer a call number from the
t
elephone book, press the selection
button next to the "Insert" symbol.
The call number is entered to the left of
t
he cursor.
Search and select names as des-
cribed under "Search entries", p.35.
To enter a character press second-
ary function and then control button
(down).
An empty space is inserted to the left of
t
he cursor.
To delete a digit, move the cursor to
t
he location and press the selection
button next to the delete symbol.
The character under the cursor is delet-
ed.
2s
To delete the whole entry press the
selection button next to the delete
symbol for 2 seconds.
The entire entry is deleted.
To make further settings press stop. The current setting is confirmed.
To stop the entry press stop several
t
imes.
The initial state is again displayed.
You can also activate call forwarding by remote access (Refer to remote ac-
cess)
Call forwarding
71
Sample call forwarding entries
Example 1:
Your main connection is with "Deutsche Telekom" and you have activated the "call
forwarding" service. Please note that the target call number must end with a hash
(#).
Activate ................................... *21*
Deactivate ............................... #21#
Target call number ................. 021024712#
Example 2:
You have a tiptel.com PABX, the answering machine is connected to extension 50
and you want to divert the calls to extension 51.
Activate ................................... *21*
Deactivate ............................... #21#
Target call number ................. i 51#
Example 3:
You have a tiptel 1/8 Fax CLIP PABX, are connected with it to "Deutsche Telekom"
and you have activated the "call forwarding" service. You want to forward all external
calls to your private connection.
Activate ................................... *21*
Deactivate ............................... #21#
Target call number ................. 336699#
For PABX the prefix for the public telephone network is dialled before each
call number (refer also to Page 83 "Settings, PABX/prefix"). To suppress this
enter "i" before internal call numbers.
Automatic monitoring
72
Automatic monitoring
If you have activated "automatic monitoring" the recording starts as soon as the
handset is lifted. The recording stops automatically when you replace the receiver.
You can decide whether to record all calls or only incoming calls (recording threat-
ening calls). To avoid filling up the memory with unimportant recordings you still
have the option of saving the recording only after pressing a confirmation on the
device. You also have the option of activating the monitoring via the contact control
via the alarm input.
Setting options for automatic monitoring
Activate function ................... Yes or no. You can switch the function on and off
here.
All calls .................................. Yes or no. Select "No" if you only want to record in-
coming calls.
Confirm save ......................... Yes or no. If you select "Yes" you have to confirm
saving the recording otherwise it will be deleted au-
tomatically.
Automatic monitoring
73
Settings for automatic monitoring
Press menu. The main menu is displayed.
Search for the "Automatic monitor-
ing" entry using the control buttons
(up/down).
Press the selection button next to
"Automatic monitoring".
The entry field for automatic monitoring
is displayed
Press the selection button next to
t
he setting that you wish to change
until the desired setting is dis-
played.
The display shows the current setting.
To stop the entry press stop several
t
imes.
The initial state is again displayed.
Security lock
74
Security lock
In order to protect your tiptel 540 SD from unauthorised use you can lock the device
with a PIN (personal identification number). The PIN is number containing 1 to 4
digits. You must enter this PIN to unlock the device. In the factory pre-set, the PIN
code is "0000".
Locking the device/Changing PIN
Press menu. The main menu is displayed.
Search for the "Security lock" entry
using the control buttons
(up/down).
Press the selection button next to
"Security lock".
The PIN entry field is displayed.
Enter the first digit of the PIN using
t
he control buttons (up/down).
The display shows the current setting.
Select the next or previous entry
location using the control buttons
(left/right).
The cursor is located at the selected en-
t
ry point.
Security lock
75
After entry press the selection but-
t
on next to PIN.
The device displays the choice of "Lock
unit" or "Change PIN".
Press the selection button next to
"Lock unit".
The display returns to the initial state. A
small key shows that the device is
locked.
or
Press the selection button next to
"Change PIN".
The tiptel 540 SD requests you to en
t
er a
new PIN.
Use the control buttons to enter a
new PIN.
The display shows the current entry.
To stop the entry press stop several
t
imes.
The new PIN is confirmed and the initial
state is again displayed.
Unlocking device
Use the control buttons to enter the
PIN.
The display shows the current setting.
After entry press the selection but-
t
on next to PIN.
The small key is no longer displayed. The
device can now be used.
Mailboxes
76
Mailboxes
General
You have the option or setting up in addition to the actual answering machine up to
4 mailboxes. Each mailbox has its own OGM, remote control code and its own tar-
get call number for message transfer. If your tiptel 540 SD is used by several people
the caller can leave a message in the relevant mailbox. You should mention this
function in the OGM. To select one of the 4 mailboxes the caller has to press the
relevant number (1…4) on the keyboard of a tone-enabled telephone. The mailbox
OGM is played and the caller can leave a message.
For PABX systems under certain circumstances there is the option of selecting the
relevant mailbox automatically (refer to “Automatic call forwarding to the mailbox”,
p. 80).
Another usage is an information center where the caller first hears the set message
from the actual answering machine. The OGM contains notes on where the desired
information is located (mailbox 1, 2, 3 or 4).
Setting options for mailboxes
Activate .................................. Yes or no. If you enter "Yes" here the mailbox will be
switched on. If a mailbox is switched off any existing
ICMs and the OGM are lost.
Access code .......................... If you want to access your mailbox remotely you
have to enter the access code for this mailbox.
Quick check code .................. If you want to access your mailbox by remote con-
trol quickly without having to enter the access code,
you can for example enter your mobile phone call
number here. If this call number is detected for a
call the device starts remote control immediately.
Extension ............................... If you want to use the "Automatic call forwarding to
mailbox" function you can enter the relevant exten-
sion number here.
Target call number ............... If you want to use the mailboxes and the "message
transfer" function you must enter the target call
number here.
Mailboxes
77
Setting up mailboxes
Press menu. The main menu is displayed.
Search for the "Set up mailboxes"
entry using the control buttons
(up/down).
Press the selection button next to
"Mailbox setup".
The mailbox setup menu is displayed.
Search for the desired mailbox us-
ing the control buttons (up/down).
4 mailboxes are displayed.
Select the desired mailbox using the
selection button.
The settings menu for the selected mail-
box is displayed.
Search for the desired setting op-
t
ion using the control buttons
(up/down).
All setting options are displayed.
Mailboxes
78
Press the selection button next to
t
he setting that you wish to change
until the desired setting is dis-
played.
The display shows the current setting.
or
When entering digits press the se-
lection button next to the desired
line.
The entry location flashes.
Change the settings using the con-
t
rol buttons (up/down).
The display counts up or down.
For settings with several digits
move the entry location to the re-
quired location using the control
buttons (left/right).
The selected entry location flashes.
To end digit entry press the selec-
t
ion button next to the desired line
again.
The entry location stops flashing.
To stop the entry press stop several
t
imes.
The initial state is again displayed.
Mailboxes
79
Using the mailboxes
The corresponding symbols are displayed when you have set up mailboxes. In an-
swering mode the number of ICMs in the mailbox is indicated to the right of the
symbol. The mailboxes include playback and delete ICMs, monitoring/personal info
(memo) and OGM functions. These functions are described in detail in the previous
chapters. Because there is only one OGM for each mailbox it goes without saying
that it is not possible to select the OGM.
Press the selection button next to
t
he mailbox symbol until the desired
mailbox flashes.
The selected mailbox flashes.
E. g.
Carry out desired function, e.g.
playback all ICMs.
Playback of all the ICMs in the selected
mailbox starts.
To go back to the actual answering
machine press the selection button
next to the mailbox symbols until no
mailbox is flashing.
The mailboxes stop flashing.
Mailboxes
80
Remote access to mailboxes
Remotely accessing mailboxes is done in the same manner as remotely accessing
the answering machine. The precise description is found in the "Remote access"
chapter.
The following mailbox functions are available remotely:
Room monitoring/Intercom
Playing back the new ICMs in this mailbox
Playing back all ICMs in this mailbox
Skip back
Repeat the last 3 seconds/continue playback
Skip forwards
Deletes the ICM currently playing back
Stopping and pausing playback
Changing the outgoing message for this mailbox
Deleting all incoming messages for this mailbox
Changing the target call number for message transfer for this mailbox
Automatic call forwarding to the mailbox
Your PABX must meet the following requirements: The CLIP function (transfer of call
number) must be supported and the call number of the extension that has forward-
ed must be transferred (for example as with the tiptel 31 home or tiptel 4011XT
PABX).
Connect your tiptel 540 SD to a free extension (analogue port) on your PABX. Set
the mailboxes up and enter the call numbers of the corresponding extensions. Rec-
ord individual OGMs for the individual mailboxes and switch the device to answer-
ing mode. In order to now switch the mailbox on or off from an extension you have
to activate call forwarding from this extension to the tiptel 540 SD.
Example: Your tiptel 540 SD is connected to extension 25 on your PABX. The ex-
tensions 21 to 24 are assigned to mailboxes 1 to 4. Extension 21 is pro-
grammed to forward calls to 25. An incoming call on extension 21 is for-
warded to mailbox 1. The caller hears the message from mailbox 1 and
can then leave a message.
Settings
81
Settings
Setting options
Language ............................... German, English, French, Italian or Dutch
Clock ...................................... >>
Time ............................. You can re-set the time here.
Date ............................ You can re-set the date here.
Network time .............. Yes or no. You can transfer the time to the internal
clock if this is permitted by your telephone network
or your PABX (the year is not transferred and must
be set manually).
DST .............................. Yes or no. Select "Yes" if you want your tiptel 540
SD to change automatically to summer time on the
last Sunday in March and to winter time on the last
Sunday in October.
Time ancmnt ............... Yes or no. You can set here whether to announce
the time after each ICM.
Date ancmnt .............. Yes or no. You can set here whether to announce
the date after each ICM.
Number ancmnt .......... Yes or no. You can set here whether to announce
the call number transferred after each ICM.
Ancmnt at unit ........... Yes or no. Here you can switch the "speaking clock"
off and on when playing back from the device.
Quality ................................... 128 KB/sec or 64 KB/sec. There are two levels for
the recording quality. At the higher quality (128
KB/sec) the recording capacity halves.
Rec. length ............................ 1 to 5 minutes or endless. Here you can limit the
time that is available to callers for messages.
Call screening ....................... Yes or no. You can set here whether to monitor the
message during recording or not.
Ringing tones ........................ 2 to 9 ringing tones. The number of ringing tones
before calls are answered can be set here.
Settings
82
My number
Area ............................ Enter your area code here
Number ...................... If you enter your own call number your tiptel 540 SD
announces this call number for internal OGM texts.
Remote control ...................... >>
Access code ............... The access code is a 1 to 4 digit number between 0
and 9999. Remote control is switched off using the "
– " code.
Quick check ................ If you want to access the remote control quickly
without having to enter the access code you can for
example enter your mobile phone call number here.
If this call number is detected for a call the device
starts remote control immediately.
Toll-saver .................... Yes or no. If you select "Yes" and there are new
ICMs your tiptel 540 SD answers calls after two ring-
ing tones (no matter the number of ringing tones
set). If there are no new ICMs the device only an-
swers the calls after the number of ringing tones set
in the "Ringing tones" option. So before accepting
the call you already know whether there are new
ICMs and whether remote control is worthwhile.
Remote on/off ............ Yes or no. You set whether the answering mode
should be activated remotely or not.
Remote delete ............ Yes or no. You can set here whether the "Delete
ICMs remotely" option is activated or not.
Room monitoring ....... Yes or no. You set whether the "room monitoring"
should be activated or not.
Message code ....................... The message code is a 1 to 4 digit number between
0 and 9999. The message function is switched off
using the " – " code.
Redial ..................................... Every 5 to 60 seconds. You can set the pause be-
tween the dialling attempts for automatic redialling
here.
Call-back code ...................... You enter the call-back code of your network opera-
tor (for Deutsche Telekom network e.g. H*37#).
Settings
83
The "H" refers to the request key with hook flash-
function. You can enter up to 15 characters.
PABX ...................................... >>
Prefix .......................... Enter your prefix for the public telephone network
(e.g. 0) here. This prefix is dialled automatically be-
fore each call number unless the call number is
marked with an "i" as an internal call number within
the PABX.
CLIP correction ......... Some PABX systems add in numbers before the re-
ceived call number. This produces incorrect mes-
sages for the received call number. In order to rec-
ognise the additional numbers and to cut them off
you can enter them here.
Call-back code .......... Enter your call-back code for your PABX (e.g. 79)
here. You can enter up to 15 characters.
Message tone ....................... Volume levels 1 to 4 or off. If you activate the sound
by setting the volume each time a new ICM is re-
ceived a message tone sounds every 10 seconds.
Contrast ................................. You can set the screen contrast in up to 16 steps
here.
Brightness .............................. You can set the screen brightness in up to 16 steps
here.
Backlight ............................... Automatic or on. For the "automatic" setting the
backlight is switched off automatically after 10 se-
conds. If you want the backlight on continuously,
select "On". Please note that the power consump-
tion in standby will then exceed 1 Watt.
Settings
84
Setting menu
Press menu. The main menu is displayed.
Search for the "Settings" entry using
t
he control buttons (up/down).
Press the selection button next to
settings.
The settings menu is displayed.
Search for the desired setting op-
t
ion using the control buttons
(up/down).
All setting options are displayed.
Press the selection button next to
t
he setting that you wish to change
until the desired setting is dis-
played.
The display shows the current setting.
or
Settings
85
When entering digits press the se-
lection button next to the desired
line.
The entry location flashes.
Change the settings using the con-
t
rol buttons (up/down).
The display counts up or down.
For settings with several digits
move the entry location to the re-
quired location using the control
buttons (left/right).
The selected entry location flashes.
To end digit entry press the selec-
t
ion button next to the desired line
again.
The entry location stops flashing.
To stop the entry press stop several
t
imes.
The initial state is again displayed.
Adjusting the volume
You can set the volume when the device is in the initial state.
Set the volume using the control
buttons (left/right).
The volume bar shows the current set-
t
ing.
Service menu
86
Service menu
The service menu gives you the option of querying the current program version, recreating the
default status, deleting the telephone book or formatting the memory card. There is also the
option of transferring the telephone book from one tiptel 540 SD to another via the audio
sockets. To do this first set one device to "Receive a telephone book" and the other to "Send a
telephone book". The "Default status" function returns all settings to the status they had on de-
livery. The call list and OGMs and individual ringing tones are deleted. The telephone book
entries are retained. The "Delete telephone book" function deletes the entire telephone book. If
you answer the security prompt of "Format memory card" with "Yes", the card will be format-
ted. All data on that card will get lost.
Press menu button. The main menu is displayed.
Search for the "Service menu" entry
using the control buttons
(up/down).
Press the selection button next to
"Service menu".
The display shows the service menu. The
current program version is in the first line
on the right.
Search for the desired function us-
ing the control buttons (up/down).
All service menu functions are displayed.
Press the selection button next to
t
he desired function and follow the
displayed instructions.
Appendix
87
Appendix
Service
You have acquired a modern product from Tiptel.com Business Solutions, devel-
oped and produced in Ratingen near Düsseldorf/Germany. Our highly modern pro-
duction facilities ensure a constantly high level of quality. This is confirmed by our
having been awarded DIN EN ISO 9001 certification.
Should any problem occur despite this or you have any questions concerning op-
eration of the system, please contact your specialist dealer. He/she is your contact
within the guarantee period. Tiptel.com Business Solutions has set up a special
number for technical support for specialist dealers so that you can have qualified
advice from them.
If your dealer cannot help you further, you can also contact Tiptel.com Business So-
lutions direct. Initial information can be obtained from out internet pages listed be-
low in the support section under FAQ – Frequently Asked Questions”. You can also
reach our experienced technical support staff by e-mail, fax or telephone during the
times given:
In Germany In Austria In Switzerland
www.tiptel.de www.tiptel.at www.tiptel-online.ch
08.00 bis 17.00 Uhr (Mo-Fr) 08.00 bis 17.00 Uhr (Mo-Do),
Fr bis 15:00 Uhr
08.00 bis 17.00 Uhr (Mo-
Do)
Fr bis 16:00 Uhr
Telefon: 0900 100 - 84 78 35*
Vanity Tel: 0900 100 -
TIPTEL*
Telefon: 02236/677 464-0
Fax: 02236/677 464-22
Telefon: 044 / 884 01 80
Fax: 044 / 843 13 23
*1,49 € per Minute
For questions concerning the telephone line, please contact your network operator.
Guarantee
Your contact for services arising from guarantee obligations is the specialist dealer
where you bought the device.
Appendix
88
Tiptel.com GmbH Business Solutions will grant a guarantee for 2 years from the
date of handover for the material and manufacture of the telecommunications ter-
minal device.
Initially, the purchaser shall have only the right of subsequent performance. Subse-
quent performance entails either repair or the supply of an alternative product. Ex-
changed devices or parts shall become the property of the specialist dealer.
If subsequent performance is unsuccessful the purchaser can request either a re-
duction in the purchase price or withdrawal from the contract.
The purchaser must notify the dealer of any defects found without undue delay.
Proof of the guarantee entitlement shall be furnished by standard proof of purchase
(till receipt or invoice).
The guarantee entitlement shall expire if the purchaser or an unauthorised third par-
ty interferes with the device. Damage caused by inappropriate handling, operation,
storage or by force majeure or other external influences shall not be covered by the
guarantee.
The guarantee shall not cover any consumables (e.g. batteries) or defected that on-
ly slightly impair the value of serviceability.
Claims for damage caused by transport shall be asserted to the shipping company.
Notes on processing:
Repairs will only be carried out by TIPTEL Service. With our 48 hour repair service
you will usually receive a repaired device or a replacement after 2 working days
plus the usual delivery period. If the device is repaired during the guarantee period,
the guarantee shall not be extended for the replaced parts or for the device. This
guarantee is not transferable and shall expire if the device is sold on to another par-
ty. It shall also expire if anyone other than TIPTEL Service staff interfere with the
equipment or if the serial number on the equipment is removed or rendered illegi-
ble. The device is marked with a guarantee seal. Please take care to ensure that this
is not damaged because your guarantee will also expire if it is.
The General Terms and Conditions of Tiptel.com GmbH Business Solutions, which
are part of the contract for a dealer, shall also apply. In the event of a complaint, the
defective product should be sent to the address below together with a description
of the defect and proof of purchase.
In Germany In Austria In Switzerland
Tiptel.com GmbH Tiptel GmbH Tiptel AG
Business Solutions
Service Service Service
Halskestraße 1 Ricoweg 30/B1 Bahnstrasse 46
40880 Ratingen 2351 Wiener Neudorf 8105 Regensdorf
Appendix
89
CE sign
This device is approved for the connection and use within the analogue public tele-
phone networks in all EC countries – according to the European Requirements. Due
to technical deviations in individual countries, we cannot grant an unlimited guaran-
tee for the successful operation at all types of telephone accesses.
Tiptel.com GmbH hereby declares that the device complies with all fundamental
requirements of the European directive 1999/5/EC. This conformity is confirmed by
the CE sign on the device.
Further details on the declaration of conformity can be found under the following
internet address:
http://www.tiptel.com
Troubleshooting
Power failure
The device is not operational during a power failure. The internal clock stops. But all
settings are retained so that the previous status is reset when power returns. You
may need to reset the time.
Using the following table try to define the cause of a problem and solve the error.
Problem Possible cause Remedy/Recommendation
No display. No contact with mains power
supply.
Check all cables and plugs. If
necessary try another plug.
Display too weak or dark. Contrast set incorrectly. Set contrast.
No sound. Volume set to zero. Adjust volume.
OGM symbol flashing. No OGM recorded. Record an outgoing message.
No answer, no monitoring. No contact with connection
cable.
Check all cables and plugs.
No response in PABX. No call signal switched on. Check PABX programming.
Buzzing or other interference
on loudspeaker.
Interference from cordless
telephone, monitor etc.
Chang installation location.
Messages not recorded. Device is set to OGM without
ICM option (message only).
Change or re-record OGM.
No answer, subsequent Wrong connection cable, Only use original cables, check
Appendix
90
telephone does not work. wiring boxes incorrectly wired. wiring boxes (if nec. get a
specialist to check).
Incorrect or no connection
when dialling from PABX.
The prefix for the public
network has not been entered.
Enter prefix.
No automatic call-back on
busy
Call back code not entered,
network operator or PABX dies
not support the function or
function is not authorised.
Enter call back code.
Check with network operator
or PABX as to whether
function is supported or needs
to be authorised.
Can not set up call forwarding Call forwarding settings are
missing or incorrect.
Network operator or PABX
does not support the function
or function is not authorised.
Make, check and if nec.
change settings. Check with
network operator or PABX as
to whether function is
supported or needs to be
authorised.
No call number displayed
when a call is received
Network operator or PABX
does not support the function
or function is not authorised.
The caller has suppressed his
call number or has a secret
number.
The call comes from a public
telephone.
The called is made via a
telephone network that does
not support transferring call
numbers.
Check with network operator
or PABX as to whether
function is supported or needs
to be authorised.
Memory card not detected. Card inserted the wrong way
or not plugged in properly.
You may need to turn the card
upside down and insert it to
dead stop.
After inserting memory card
device reports a memory card
error.
Card has not been formatted
with FAT16 file system.
Format card with your
answering machine.
Firmware-Update
If you wish to update the firmware of your answering machine, first download the
latest firmware from our web pages. Then save the extracted update file to the
memory card in the "TIPTEL" directory. Now re-insert the card into your answering
machine. When your tiptel 540 SD detects a new firmware update process will start
automatically.
Appendix
91
Delivery status
The following list states the default settings for your tiptel 540 SD. You can change
these default settings individually. You can return to the delivery status at any time
by opening the service menu.
Language German
Network time No
Automatic switching between summer/winter time Yes
Time message Yes
Date message Yes
Call number message No
Device message No
Recording quality 128 kb/sec
Length of ICM 2 minutes
Monitoring during ICM Yes
Number of ringing tones before answer 2
Queue message -
Own number -
Remote access code -
Quick check code -
Toll-saving No
Remote activation of the answer mode No
Remote deletion Yes
Room monitoring Yes
Message code -
Redial every 10 seconds
External call back code -
Prefix for the public network (PABX) -
CLIP correction (PABX) -
Internal call back code (PABX) -
Query message tone Off
Display contrast 8
Display brightness 16
Display background Automatic
OGM 6 (Fixed text)
Answering mode Off
Message center -
Timer Off
Message transfer Off
Waiting period 60 seconds
Appendix
92
Repeat period 20 minutes
Repetitions 2
OGM playback 5
Individual ringing tone Off
Activation code for call forwarding -
Deactivation code for call forwarding -
Automatic monitoring No
All calls No
Confirm save Yes
Appointments Off
PIN 0000
Mailboxes Off
Appendix
93
Technical Data
Dimensions (W x H x D)
tiptel 540 SD 220 x 50 x 190 mm
Mains plug 53 x 68 x 44 mm
Weight
tiptel 540 SD 540 g
Mains plug 270 g
Operating voltage
Mains plug 230 V / 50 Hz
Idle power output < 1 W
Ambient temperature 0 – 40 C
Number of outgoing messages 6
Incoming messages
Recording method A-Law 64 / 128 kBit/s
Sampling rate 8 / 16 kHz
Total recording capacity Max. 999
Number of incoming messages per mailbox Max. 99
Memory
Call list 50 entries
Telephone book 100 entries
SMS inbox 20 short messages
CLIP
Call number display Dual mode DTMF / FSK
Data retained after power failure > 10 years
Time Network synchronous
Display Graphics LCD 64 x 128 pixels, backlit
"OUT" output level 150 mV / 10 k
"IN" input sensitivity 150 mV / 47 k
Index
94
Index
A
Absence manager ............................ 28
Access code ..................................... 76
Adjusting the volume ........................ 85
Answering mode ............................... 20
Area code ......................................... 32
Audio input ........................................ 12
Audio output ..................................... 13
Auto. call forwarding to the mailbox . 80
Automatic redialling .......................... 40
Automatic-monitoring ....................... 72
B
Brief operating instructions ............... 98
Button occupancy .............................. 4
C
Call forwarding ...................... 45, 57, 68
Call list .............................................. 30
Call-back code ................................. 82
Caller's name ........................ 20, 22, 30
Caller's number ........................... 20, 22
Capital letters .............................. 32, 52
CE sign ............................................. 89
Changing entries .............................. 36
Changing PIN ................................... 74
Checking OGMs ............................... 18
CLIP correction ................................. 83
Connecting ....................................... 12
D
Day/night switching .......................... 68
Default status .................................... 86
Deleting messages ........................... 24
Deleting OGMs ................................. 19
Delivery status .................................. 91
Destination call number .............. 68, 76
Dial tone/dial pause .............. 33, 63, 69
Dialing from the telephone book ...... 39
Dialing the caller directly .................. 24
Display symbols ............................... 10
E
Entering entries ................................ 32
Extension .......................................... 76
External signal source ................ 17, 67
F
Fast forward and rewind .................. 24
Flash ..................................... 33, 63, 69
G
Guarantee ......................................... 87
H
Holding a call ................................... 40
Hook flash ............................ 40, 63, 83
I
Inbox ........................................... 48, 49
Individual ringing tone ................ 38, 66
Installation ........................................ 12
Internal .................................. 33, 63, 69
L
Length of ICM ................................... 81
Locking the device ........................... 74
M
Mailboxes ......................................... 76
Mains plug ........................................ 12
Memory cards .................................. 13
Message center .......................... 49, 56
Message code ........................... 41, 82
Message transfer ............................. 61
Message transfer by SMS ................ 64
Monitoring .................................. 26, 81
Monitoring via contact control .......... 72
N
Notes for sound studios ................... 18
O
OGM without ICM ............................. 44
Outbox ........................................ 48, 51
Index
95
Outgoing message with incoming
message ................................. 15, 44
Outgoing message without incoming
message ....................................... 15
Own call number .............................. 61
Own number ..................................... 82
P
PABX ................................................. 83
Package ............................................ 12
Parts supplied ................................... 12
Pausing playback ............................. 23
PB of individual messages ............... 23
Personal info ..................................... 27
Personal OGM (call filter) ................. 37
Playing back all incoming messages
...................................................... 22
Playing back new incoming messages
...................................................... 22
Power failure ..................................... 89
Prefix ................................................. 83
Program version ............................... 86
Programming timer ........................... 58
Q
Query message tone ........................ 83
Quick check code ............................. 76
Quit request ...................................... 42
R
Receive telephone book ................... 86
Recipient's call number .................... 53
Recording an outgoing message ..... 16
Recording quality .............................. 81
Recording threatening calls.............. 72
Redialling .......................................... 82
Remote access ................................. 42
Remote access to mailboxes ........... 80
Remote activation ............................. 46
Remote deletion ............................... 43
Repeat period ................................... 61
Repeating ......................................... 23
Repetitions ........................................ 61
Ringing tones .................................... 81
Room monitoring .............................. 43
S
Safety instructions .............................. 3
Sample outgoing messages ............ 15
Search entries .................................. 35
Security lock ..................................... 74
Send telephone book ....................... 86
Sending a message ......................... 53
Sending SMS .................................... 48
Service .............................................. 87
Service menu .................................... 86
Set backlight ..................................... 83
Set language .................................... 81
Set remote control ............................ 82
Setting contrast ................................ 83
Setting options ................................. 81
Setting time ...................................... 81
Setting up mailboxes ........................ 77
Settings/Own number ...................... 32
Short messages ............................... 47
Skip ............................................. 23, 43
Small letters ................................ 32, 52
SMS .................................................. 47
Summary of possible characters ..... 35
Switching on timer ............................ 60
Switching time .................................. 57
T
Technical-Data ................................. 93
Telephone book ............................... 32
Telephone connection cable ............ 12
Templates ................................... 48, 55
Text entry .......................................... 32
Timer ................................................. 57
Transfer cables ................................. 12
Troubleshooting ............................... 89
U
Unlocking device .............................. 75
User elements .................................... 6
Using the mailboxes ......................... 79
V
Vocal Clip ................................... 37, 38
W
Waiting period .................................. 61
Brief operating instructions
Record an outgoing message
Select OGM using
selection button
Press and hold
OGM.
Start speaking. Release OGM. Select type of OGM
using selection
button
Checking OGMs
oder
Select OGM using
selection button
Press OGM briefly. Adjust volume Press selection button
to delete.
Playing back incoming messages
or
To play back new incoming
messages
To play back all recordings Adjust volume
Deleting all incoming messages
or
Press selection button during playback to
delete the current ICM
Press selection button for 2 seconds to delete
all messages
Answering mode
Press to switch on answering mode Press to switch off answering mode
Dialling from the telephone book
...
Open telephone book and
search for entry using the
control button (down).
To limit the search select
letters using the
corresponding entry
button
Press the selection
button next to the desired
name
After dialling lift receiver
and conduct call.
Operating card for remote control
Tiptel.com GmbH Business Solutions
Halskestraße 1
D - 40880 Ratingen
Tel.: 0900 100 – 84 78 35*
Vanity Tel.: 0900 100 – TIPTEL*
Internet: www.tiptel.de
International:
Internet: www.tiptel.com
*(gebührenpflichtig)
Tiptel GmbH
Tenschertstraße 5
A - 1230 Wien
Tel.: 01 - 616 78 71
Fax: 01 - 616 78 71 - 22
E-Mail: office@tiptel.at
Internet: www.tiptel.at
Tiptel AG
Bahnstrasse 46
CH - 8105 Regensdorf
Tel.: 044 - 884 01 80
Fax: 044 - 843 13 23
E-Mail: tiptel@tiptel-online.ch
Internet: www.tiptel-online.ch
Tiptel B.V.
Camerastraat 2
NL – 1322 BC Almere
Telefoon: 0900 – BELTIPTEL of
0900 – 2358478
(niet gratis)
Fax: 036 – 53 678 81
E-Mail: info@tiptel.nl
Internet: www.tiptel.nl
Tiptel NV
Leuvensesteenweg 510 bus 4
B – 1930 Zaventem
Telefoon: 0903 99 333
(1,12 Euro / min.)
Fax: 02 714 93 34
E-Mail: tech@tiptel.be
Internet: www.tiptel.be
Tiptel sarl
23, avenue René Duguay-Trouin
F – 78960 Voisins-Le-Bretonneux
Tél. : 01 / 39 44 63 30
Fax : 01 / 30 57 00 29
E-Mail : support@tiptel.fr (en) 04/2011
Internet : www.tiptel.fr EDV 4931737
… 33 …

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    Gesteld op 29-6-2022 om 23:40

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    Alvast bedankt

    Gesteld op 8-2-2021 om 10:53

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