16835

Sharp FODC525 Handleiding

16
Verklein
Vergroot
Pagina terug
1/248
Pagina verder
FO-DC500/DC525/DC600
DOCUMENT COMMUNICATION SYSTEM
MODEL
FO-DC500/FO-DC525
FO-DC600
OPERATION MANUAL
DOCUMENT COMMUNICATION SYSTEM
1. Installation
2. Sending and Receiving Documents
3. Network Scanner Option
4. Network Printer Option
5. Making Copies
6. Special Functions
7. Optional Settings
8. Printing Lists and Reports
9. Maintenance
10. Troubleshooting
WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not
expressly approved by the manufacturer could void the user’s authority to operate this equipment.
Note: This equipment has been tested and found to comply with the limits for a Class A digital
device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable
protection against harmful interference when the equipment is operated in a commercial
environment. This equipment generates, uses, and can radiate radio frequency energy and, if not
installed and used in accordance with the instruction manual, may cause harmful interference to
radio communications. Operation of this equipment in a residential area is likely to cause harmful
interference in which case the user will be required to correct the interference at his own expense.
ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991
"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a
computer or other electronic device to send any message via a telephone facsimile machine unless
such message clearly contains in a margin at the top or bottom of each transmitted page or on the
first page of the transmission the following information:
(1) The date and time of transmission.
(2) Identification of either the business, business entity or individual sending the message.
(3) Telephone number of either the sending machine, business, business entity or individual.
In order to program this information into your facsimile machine, please refer to the appropriate
instructions in the operation manual."
As an
ENERGY STAR
partner, SHARP has determined
that this product meets the
ENERGY STAR
guidelines
for energy efficiency.
This product meets the applicable Industry Canada technical
specifications
The Ringer Equivalence Number is an indication of the maximum number of devices
allowed to be connected to a telephone interface. The termination on an
interface may consist of any combination of devices subject only to the
requirement that the sum of the RENs of all the devices does not exceed five.
U.S.A.
Canada
all.book Page 1 Thursday, May 13, 2004 8:51 AM
1
Introduction
Welcome, and thank you for choosing a SHARP FO-DC500/525/600 Document
Communication System. The features and specifications of the system are shown
below.
Automatic dialing Conventional Auto Dialing:
Rapid Key Dialing: 59 numbers
Speed Dialing
FO-DC500/525: 100 numbers
FO-DC600: 200 numbers
Personal Auto Dial Books
FO-DC500/525: 20 books
FO-DC600: 40 books
(59 Rapid Keys, 16 Speed Dial numbers
per book)
Memory size* FO-DC500/525: 8 MB (approx. 500 pages)
FO-DC600: 16 MB (approx. 1,000 pages)
Optional memory: FO-8MK (8 MB; approx. 500
pages)
Modem speed 33,600 bps (max.) with automatic fallback to lower
speeds.
Transmission time* Approx. 2 seconds
Toner cartridge yield**
(continuous printing,
4% page coverage,
letter paper)
Initial starter cartridge (included with machine):
Approx. 3000 pages
Replacement cartridge (FO-50ND): Approx. 6000
pages
Drum cartridge yield**
(continuous printing,
4% page coverage,
letter paper)
Initial starter cartridge (included with machine):
20,000 pages (ave.)
Replacement cartridge (FO-47DR): 20,000 pages
(ave.)
Resolution Standard: 203 x 98 lines/inch (8 x 3.85 lines/mm)
Fine/Halftone: 203 x 196 lines/inch
(8 x 7.7 lines/mm)
Super fine: 203 x 391 lines/inch (8 x 15.4 lines mm)
Ultra fine: 406 x 391 lines/inch (16 x 15.4 lines/mm)
Halftone (grayscale) 64 levels
*Based on Sharp Standard Chart at standard resolution, excluding time
for protocol signals (i.e., ITU-T phase C time only).
**The yields may vary depending on coverage and operating conditions.
all.book Page 1 Thursday, May 13, 2004 8:51 AM
2
Automatic document feeder Letter paper (20 lb): Max. 50 pages
Legal paper: Max. 20 pages
(Note: 11” x 17” paper must be loaded one page at
a time.)
Paper capacity FO-DC500: 250 sheets (20 lb)
FO-DC525/600: 750 sheets (20 lb)
(FO-DC500/600: 500-sheet cassette available as
option)
Compression scheme MMR, MR, MH, Sharp (H2), JBIG
Applicable telephone line Public switched telephone network
Compatibility ITU-T (CCITT) G3 mode, Super G3 mode
Printing resolution Horizontal: 406 lines/inch (16 lines/mm)
Vertical: 391 lines/inch (15.4 lines/mm)
Input document size Automatic feeding:
Width: 5.8 to 10.1" (148 to 257 mm)
Length: 5.0 to 14.3" (128 to 364 mm)
Manual feeding:
Width: 5.8 to 11.0" (148 to 279 mm)
Length: 5.0 to 38.0" (128 to 966 mm)
(maximum length 19" (483 mm) when
ultra fine resolution is used.)
Effective Scanning width 10" (257 mm) max.
Effective Printing width 8.0" (203 mm) max.
Printing speed 16 ppm
Reception modes Auto/Manual
Instascan speed 1.3 sec/page (letter paper; scan time only,
excludes document feeding time)
Full Dual Access Ye s
Copy function Single/Multi/Sort (99 copies/page)
Power requirements 120 V AC, 60 Hz
Operating temperature 50 - 86°F (10 - 30°C)
Humidity 20 to 85% RH
all.book Page 2 Thursday, May 13, 2004 8:51 AM
3
Power consumption FO-DC500/525 FO-DC600
Standby: 9 W 9 W
Standby (all options installed):
16 W 16W
Maximum: 760 W 800 W
Dimensions FO-DC500 FO-DC525/600
Width: 21.5" (546 mm) 21.5" (546 mm)
Depth: 16.2" (412 mm) 16.2" (412 mm)
Height: 13.6" (346 mm) 17.0" (431 mm)
(Not including paper tray or attachments)
Weight
Approx. 31.3 lbs. (14.2 kg) 48.5 lbs. (22.0 kg)
(Not including supplies, paper tray or attachments)
As a part of our policy of continuous improvement, SHARP reserves the right to make
design and specification changes for product improvement without prior notice. The
performance specification figures indicated are nominal values of production units.
There may be some deviations from these values in individual units.
Important safety information
Be sure to save these instructions!
When using this equipment, basic safety precautions should always be followed to
reduce the risk of fire, electric shock and injury to persons, including the following:
• CAUTION: To reduce the risk of fire, use only No. 26 AWG or larger
telecommunication line cord.
• Do not disassemble this machine or attempt any procedures not described in
this manual. Refer all servicing to qualified service personnel.
• This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong)
outlet. Connecting it to any other kind of outlet will damage the machine and
invalidate the warranty.
• Do not install or use the machine near water, or when you are wet. For example,
do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub,
in a wet basement, or near a swimming pool. Take care not to spill any liquids
on the machine.
• Use only the power cord provided with the machine. Do not use an AC
extension cord.
all.book Page 3 Thursday, May 13, 2004 8:51 AM
4
• Unplug the machine from the telephone jack and then the power outlet and
consult a qualified service representative if any of the following situations occur:
- Liquid has been spilled into the machine or the machine has been
exposed to rain or water.
- The machine produces odors, smoke, or unusual noises.
- The power cord is frayed or damaged.
- The machine has been dropped or the housing damaged.
• Do not allow anything to rest on the power cord, and do not install the machine
where people may walk on the power cord.
• Never insert objects of any kind into slots or openings on the machine. This
could create a risk of fire or electric shock. If an object falls into the machine that
you cannot safely remove, unplug the machine and consult a qualified service
representative.
• Do not place this machine on an unstable cart, stand or table. The machine
could be seriously damaged if it falls.
• Avoid using a telephone (other than a cordless type) during an electrical storm.
There may be a remote risk of electric shock from lightning.
• Do not use a telephone to report a gas leak in the vicinity of the leak.
• The power outlet must be installed near the equipment and must be easily
accessible.
Important:
• This machine is not designed for use on a line which has call waiting, call
forwarding, or certain other special services offered by your telephone
company. If you attempt to use the machine in conjunction with any of these
services, you may experience errors during transmission and reception of
facsimile messages.
• This machine is not compatible with digital telephone systems.
all.book Page 4 Thursday, May 13, 2004 8:51 AM
5
Table of Contents
Introduction 1
Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Table of Contents 5
A Look at the Operation Panel 8
1. Installation 14
Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Installing the Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 25
Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
2. Sending and Receiving Documents 32
Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 35
Sending a Fax by Normal Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Programming Auto-Dial Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Sending a Fax by Automatic Dialing. . . . . . . . . . . . . . . . . . . . . . . . . 45
Creating and Using Personal Books. . . . . . . . . . . . . . . . . . . . . . . . . 54
Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Batch Page Numbering (Page Counter). . . . . . . . . . . . . . . . . . . . . . 63
Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Dual-line Option (FO-DC600 only) . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Verification Stamp Option. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
PC Fax Function (Requires the FO-LN1 Option) . . . . . . . . . . . . . . . 72
all.book Page 5 Thursday, May 13, 2004 8:51 AM
Table of Contents
6
3. Network Scanner Option 74
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Setting the IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Printing out the Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Mail Server and DNS Server Settings. . . . . . . . . . . . . . . . . . . . . . . . 80
Storing Network Scanning Destinations . . . . . . . . . . . . . . . . . . . . . . 82
Scan to E-mail Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Scan to E-mail Using the E-mail Key . . . . . . . . . . . . . . . . . . . . . . . . 88
Sending an Image Using a Rapid Key or Speed Dial Number . . . . . 90
Installing the Network Scanner Software . . . . . . . . . . . . . . . . . . . . . 97
Inbound Routing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Using an LDAP Server: Searching for Destinations and User Authoriza-
tion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
4. Network Printer Option 121
Installing the Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Setting Up Status and Alert Messages . . . . . . . . . . . . . . . . . . . . . . 138
Printing from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140
Opening the Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
Printer Driver Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143
5. Making Copies 148
6. Special Functions 151
Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
Confidential Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162
Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170
Batch Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176
Entering and Using Programs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178
Duplex Scanning for Two-sided Documents. . . . . . . . . . . . . . . . . . 188
Print Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189
Department Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192
Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . 195
Telephone Billing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197
Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199
all.book Page 6 Thursday, May 13, 2004 8:51 AM
Table of Contents
7
7. Optional Settings 201
8. Printing Lists and Reports 212
9. Maintenance 217
Cleaning the Scanning Glass and Rollers . . . . . . . . . . . . . . . . . . . 217
The Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217
Replacing the Verification Stamp . . . . . . . . . . . . . . . . . . . . . . . . . . 218
10. Troubleshooting 219
Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219
Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229
FCC Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232
QUICK REFERENCE GUIDE 236
GUÍA DE REFERENCIA RÁPIDA 237
GUIDE DE RÉFÉRENCE RAPIDE 238
Index 239
all.book Page 7 Thursday, May 13, 2004 8:51 AM
8
.
Display
This displays messages and prompts to help you operate the machine. The
backlight turns on whenever a key is touched, and then automatically turns off
after a preset time if no further operations are performed. The display can be
tilted to the desired angle for easy viewing.
TONER indicator
This blinks when the toner cartridge nears empty, and lights steadily when the
toner cartridge needs replacement.
ALARM indicator
This blinks when one of the paper sources is empty, or the drum cartridge is
near or at the end of its life. This lights steadily when all paper sources are
empty, the print compartment cover is open, or a paper jam has occurred. A
message will appear in the display to indicate the problem.
LINE IN USE light (FO-DC500/525 only)
This lights when the machine is using the telephone line.
DATA light
This blinks when the machine is receiving a print job over the network (only
when the network printer option is installed).
A Look at the Operation Panel
Upper panel
1
2
3
4
5
SUPER FINE
DATA
ON LINE
Network
DOCUMENT COMMUNICATION SYSTEM
HALF TONE
ALARM
(FO-DC500) (FO-DC600)
TONER
DATA
ON LINE
Network
CONTRAST RESOLUTION
e-mail
ON LINE
STANDARD
FINE
FAX2FAX1
ULTRA FINE
ALARM
TONER
LINE IN USE
1
8
3 4 5 62
109 11
7
all.book Page 8 Thursday, May 13, 2004 8:51 AM
9
ON LINE light (printer option only)
When this light is on, the machine can receive data (print jobs) over the
network. The light is turned on or off with the ON LINE key. (Only available
when the network printer option is installed).
FAX1 / FAX 2 lights (FO-DC600 only)
When the dual line option is installed, FAX 1 lights when Line 1 is being used
and FAX 2 lights when Line 2 is being used.
When the dual line option is not installed, only FAX 1 lights when the
telephone line is being used (the FAX 2 light does not operate).
CONTRAST key
Press this key to adjust the contrast before sending or copying a document.
E-mail key
Press this key to send a scanned document to an e-mail recipient. (Only
available when the network scanner option is installed).
RESOLUTION key
Press this key to adjust the resolution before sending or copying a document.
An indicator will light next to the selected setting (HALFTONE, STANDARD,
FINE, SUPER FINE or ULTRA FINE).
ON LINE key (printer option only)
Press this key to select whether the machine is online or off-line (the ON LINE
light is on when the machine is online). The machine must be online to receive
print jobs over the network. (Only available when the network printer option is
installed).
6
10
9
8
7
11
all.book Page 9 Thursday, May 13, 2004 8:51 AM
14
1. Installation
Unpacking Checklist
Before setting up, make sure you have all of the following items. If any are
missing, contact your dealer.
Telephone
line cord
Toner
cartridge
Rapid Key
labels
ADF exit tray
Operation
manual
Received
document tray
Power cord
Paper size
labels
Drum
cartridge
Points to keep in mind when setting up
Do not place the
machine in direct
sunlight.
Do not place the
machine near
heaters or air
conditioners.
Keep dust away from
the machine.
Keep the area
around the
machine clear.
About condensation
If the machine is moved from a cold to a warm place, it is possible that
condensation may form on the scanning glass, preventing proper scanning of
documents for transmission. To remove the condensation, turn on the power
and wait approximately two hours before using the machine.
all.book Page 14 Thursday, May 13, 2004 8:51 AM
Connections
16
Connecting the telephone line cord
Insert one end of the line cord into the jack on the back of the machine
marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line
wall telephone jack.
Note: The machine is set for touch-tone dialing. If you are on a pulse dial (rotary)
line, you must set the machine for pulse dialing by changing Option Setting 22.
See page 207.
Connecting a telephone (optional)
If desired, you can connect a telephone to the TEL. SET jack on the back of
the machine.
all.book Page 16 Thursday, May 13, 2004 8:51 AM
Connections
17
1. Installation
Attaching the ADF exit tray
Insert the protrusion on the right side of the machine into the hole in the right
side of the ADF exit tray ➊, then bend the tray slightly and insert so that the
protrusion on the left side of the machine goes into the hole on the left side of
the ADF exit tray ➋. Pull out the tray extension ➌.
Attaching the received document tray
Slide the received document tray into the machine as shown. When it stops,
lift the end slightly and push in so that the tray locks into place.
Important!
The received document tray must be attached for the machine to operate
properly.
1
3
2
all.book Page 17 Thursday, May 13, 2004 8:51 AM
Installing the Print Cartridges
18
Installing the Print Cartridges
Follow the steps below to install or replace the toner and drum cartridges.
♦ The initial starter toner cartridge included with the machine can print
approximately 3000 letter-size pages (4% coverage of each page;
continuous printing).
♦ The replacement toner cartridge (FO-50ND) can print approximately 6000
letter-size pages.
♦ The drum cartridge (FO-47DR) can print approximately 20,000 letter-size
pages.
1
Press the cover release to open the
print compartment cover.
• Caution!
The fusing unit inside the print
compartment becomes very hot during
operation. Be careful not to touch the
inside of the compartment.
2
If you are replacing the toner cartridge,
remove the old cartridge and dispose
of it according to local regulations.
Go directly to Step 5 if you are only
replacing the toner cartridge and not
the drum cartridge.
• If you are replacing the drum cartridge
but not the toner cartridge, remove the
toner cartridge and place it on a sheet
of paper.
To make the cartridge more
compact for disposal, press
the buttons on the ends of the
handle and fold the handle
down.
all.book Page 18 Thursday, May 13, 2004 8:51 AM
Installing the Print Cartridges
19
1. Installation
3
If you are replacing the drum cartridge,
remove the old cartridge and dispose
of it according to local regulations.
4
Remove the new drum cartridge from
its packaging. Insert the drum
cartridge into the print compartment.
• Caution! Excessive exposure to light
will damage the drum cartridge. Install
the cartridge promptly after removing it
from its packaging.
• Make sure the drum cartridge is
inserted in as far as it will go.
5
If you are installing a new toner
cartridge, remove the new toner
cartridge from its packaging. Remove
the tape from the cartridge and then
open the cartridge handle so that it
stands straight up.
6
Shake as indicated by the arrows to
distribute the toner evenly within the
cartridge.
• If the toner is still lumpy after shaking,
the gears in the cartridge may make a
noticeable sound when the print
compartment cover is closed after
installing the cartridge. This is normal
and does not indicate a problem.
GREEN
BLUE
all.book Page 19 Thursday, May 13, 2004 8:51 AM
Installing the Print Cartridges
20
7
Hold the toner cartridge by the handle
and insert it into the print
compartment.
• Make sure the toner cartridge clicks
into place.
• The handle can be left standing up.
8
Close the print compartment cover.
9
Reset the drum counter by pressing (flip up the Rapid Key
overlay), or until DRUM COUNTER CLEAR is selected in the
display, and then twice.
• Note: The toner counter automatically resets each time you replace the
toner cartridge. There is normally no need to reset the toner counter
manually. Should you find it necessary to manually reset the toner counter,
press (flip up the Rapid Key overlay), or until TONER
COUNTER CLEAR is selected, and then twice.
LIFE
V
START/
ENTER
LIFE
V
START/
ENTER
GREEN
BLUE
Note: The print compartment cover may become noticeably warm if a large
number of pages are successively printed. This is normal and does not indicate a
problem in the machine.
all.book Page 20 Thursday, May 13, 2004 8:51 AM
Installing the Print Cartridges
21
1. Installation
When to replace the toner cartridge
When the toner cartridge nears empty (about 100 pages can still be printed),
the toner cartridge indicator on the operation panel will blink. When the toner
cartridge is empty, the toner cartridge indicator will light steadily and
REPLACE TONER will appear in the display. Printing will no longer be
possible. Use the following replacement toner cartridge:
Sharp FO-50ND toner cartridge
Hint:
When the toner cartridge nears empty, try taking it out of the machine and
shaking it. This may increase the number of pages that can be printed before
the toner runs out.
When to replace the drum cartridge
When the drum cartridge nears the end of its life, the ALARM indicator on the
operation panel will blink and DRUM LIFE REACHED will appear in the
display (this message first appears approximately 1000 pages before the
drum needs replacement). Use the following replacement drum cartridge:
Sharp FO-47DR drum cartridge
all.book Page 21 Thursday, May 13, 2004 8:51 AM
Loading Printing Paper
22
1
Remove the received document tray.
2
Insert a stack of paper into the tray,
print side up.
• Important! The stack of paper must not
be higher than the red line on the paper
tray.
Loading Printing Paper
You can load up to 250 sheets of letter or legal paper (max. 20 lbs.) in the
paper tray. Depending on the model, a paper cassette is also included as a
standard feature or available as an option. Up to 500 sheets of letter or legal
paper can be loaded in the paper cassette.
FO-DC500: A paper cassette is available as an option. To have the cassette
installed, consult your dealer.
FO-DC525: A paper cassette is included as a standard feature.
FO-DC600: One paper cassette is included as a standard feature. A second
paper cassette is available as an option. To have a second cassette installed,
consult your dealer.
Important: Do not use the back side of paper that has already been printed
on.
Note: If you need to add paper to the tray or cassette while paper still
remains, remove the remaining paper and combine it into a single stack with
the new paper.
Loading paper in the paper tray
Red line
all.book Page 22 Thursday, May 13, 2004 8:51 AM
Loading Printing Paper
23
1. Installation
3
Squeeze the paper guide and move it
to match the length of the paper you
are loading.
4
Replace the received document tray.
• The received document tray must be
attached for the machine to operate
properly.
Loading paper in the paper cassette (if installed)
Note: To use A4 paper in the paper cassette, you must have a service
technician adjust the cassette.
1
Grasp the hand-hold on the cassette
and pull the cassette out until it stops.
2
Push the pressure plate down until it
locks into position.
Attach a letter or legal label
here to indicate the paper size
all.book Page 23 Thursday, May 13, 2004 8:51 AM
Loading Printing Paper
24
3
Squeeze the paper guide and pull up to
move it to the appropriate holes for the
length of the paper. Push the guide
down into the holes.
4
Place a stack of paper in the cassette,
print side up.
• Make sure the stack of paper is not
higher than the two tabs on the paper
guide and the two metal tabs. If it is,
remove some of the paper.
• If you find it difficult to load the paper,
remove the cassette from the machine.
(Pull the cassette out as far as it will go,
grasp the left side of the cassette with
your left hand, and then lift it up and out
with both hands.)
5
Push the cassette back into the
machine, making sure it clicks into
place.
1
2
all.book Page 24 Thursday, May 13, 2004 8:51 AM
Entering Your Name and Fax Number
25
1. Installation
Entering Your Name and Fax Number
Before you can begin using the machine, you must program your name and
fax number. Once you program this information, it will appear automatically at
the top of each fax page you send.
Important!
FCC regulations require that your name, telephone/fax number, and the date
and time appear on each fax message you send. Enter your name and fax
number here and set the date and time as explained in the following section to
have the machine include this information automatically at the top of your fax
messages.
Note: If you have installed the dual-line option, use the procedure on page 67
to enter your name and the number of each line.
1
Press and then or
until ENTRY MODE is selected in the
display.
2
Press and then or
until OWN PASSCODE SET is selected.
3
Press .
4
Enter your fax number (max. of 20 digits) by pressing the numeric keys.
• To insert a space between digits, press .
• To clear a mistake, press .
MENU
START/
ENTER
START/
ENTER
STOP
Display:
MENU MODE
1:RECEIVE MODE
2:LISTING MODE
3:ENTRY MODE
ENTRY MODE
01:DESTINATION SETTING
02:PASSCODE SETTING
03:OWN PASSCODE SET
OWN PASSCODE SET
SENDER’S NUMBER
all.book Page 25 Thursday, May 13, 2004 8:51 AM
Entering Your Name and Fax Number
26
5
Press .
6
Flip the Rapid Key overlay down (if it is up), and enter your name by
pressing the appropriate letter keys as shown below. (Max. of 24
characters.)
Example: SHARP =
• To enter a space, press .
• To change case, press .
• To clear a mistake, press .
• To enter a number as part of a name, press the appropriate numeric key. To
enter the symbol on a letter key (the character to the right of the slash),
press (“SYM” will appear in the display) and then the letter key
(press again to turn off symbol entry mode).
• To move the cursor, press or . To switch between letter insertion
and letter replacement mode when the cursor is in the middle of a
sequence of letters, press .
7
Press .
8
Press twice to return to the date and time display.
START/
ENTER
Caps Lock
S H / }
A /
|
R / $
P / =
Space
Caps Lock
DEL
SYMBOL
SYMBOL
MENU
START/
ENTER
STOP
Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =
SYMBOL
A /
|
S D F G / { H / } J / [ K / ] L / +
Caps Lock
Z / < X / > C V B N / * M / ? @ .com
SHIFT
/ ^ / / \ ; / :
Space
_
- . / , DEL
01 02 03 04 05 06 07 08 09 10
11 12 13 14 15 16 17 18 19 20
21 22 23 24 25 26 27 28 29 30
31 32 33 34 35 36 37 38 39
all.book Page 26 Thursday, May 13, 2004 8:51 AM
Setting the Date and Time
27
1. Installation
Setting the Date and Time
The date and time appear in the display, in reports, and at the top of each
page you transmit. Set the date and time by pressing the keys on the
operation panel as shown below.
1
Press and then or
until ENTRY MODE is selected in the
display.
2
Press and then or
until DATE&TIME SET is selected.
3
Press .
4
Enter a two-digit number for the month (“01” for January, “02” for
February, “12” for December, etc.).
Example: March
• To correct a mistake, press to move the cursor back to the mistake and
then enter the correct number.
5
Enter a two-digit number for the day (“01” to “31”).
Example: The 5th
MENU
START/
ENTER
START/
ENTER
0
3
0
5
The currently
set date and
time appear
ENTRY MODE
01:DESTINATION SETTING
02:PASSCODE SETTING
03:OWN PASSCODE SET
04:DATE&TIME SET
Display:
MENU MODE
1:RECEIVE MODE
2:LISTING MODE
3:ENTRY MODE
DATE&TIME SET MODE
01-10-2004
TIME 11:35 AM
all.book Page 27 Thursday, May 13, 2004 8:51 AM
Setting the Date and Time
28
6
Enter the year (four digits).
Example: 2004
7
Enter a two-digit number for the hour (“01” to “12”) and a two-digit
number for the minute (“00” to “59”).
Example: 9:25
8
Press to select A.M. or to select P.M.
9
Press to start the clock.
10
Press twice to return to the date and time display.
2
0 0
4
0
9
2
5
START/
ENTER
STOP
all.book Page 28 Thursday, May 13, 2004 8:51 AM
Setting the Date and Time
29
1. Installation
1
Press and then or
until ENTRY MODE is selected in the
display.
2
Press and then or
until DAY LIGHT SAVING is selected.
3
Press .
4
Press to turn on the Daylight Saving Time function, or to turn it
off.
5
Press twice to return to the date and time display.
MENU
START/
ENTER
START/
ENTER
1 2
STOP
Daylight Saving Time
If desired, you can set the clock to move forward and backward automatically
at the beginning and end of Daylight Saving Time.
Display:
MENU MODE
1:RECEIVE MODE
2:DESTINATION SETTING
3:ENTRY MODE
02: PASSCODE SETTING
03:OWN PASSCODE SET
04:DATE&TIME SET
05: DAY LIGHT SAVING
DAY LIGHT SAVING
1=YES
2=NO
all.book Page 29 Thursday, May 13, 2004 8:51 AM
Volume Adjustment
30
Volume Adjustment
You can adjust the volume of the speaker and ringer using and .
Speaker
1
Press .
2
Press or to select the
desired volume level.
3
Press to turn off the speaker.
SPEAKER
SPEAKER
Display:
ONHOOK DIAL MODE
SPEAKER VOLUME
HIGH
ONHOOK DIAL MODE
SPEAKER VOLUME
MIDDLE
ONHOOK DIAL MODE
SPEAKER VOLUME
LOW
all.book Page 30 Thursday, May 13, 2004 8:51 AM
Volume Adjustment
31
1. Installation
Ringer
1
Press the or to select the
desired volume level. (Make sure
has not been pressed.)
• The ringer will ring once at the selected
level, and then the date and time will
reappear in the display.
2
If you selected “RINGER VOLUME OFF” to turn off the ringer, press
to confirm your selection.
SPEAKER
START/
ENTER
Display:
RINGER VOLUME
HIGH
RINGER VOLUME
MIDDLE
RINGER VOLUME
LOW
RINGER VOLUME
OFF
IF OK, PRESS ENTER KEY
all.book Page 31 Thursday, May 13, 2004 8:51 AM
Programming Auto-Dial Numbers
39
2. Send/Receive
Documents
1
Press and then or
until ENTRY MODE is selected in the
display.
2
Press . Make sure that
DESTINATION SETTING is selected.
MENU
START/
ENTER
Programming Auto-Dial Numbers
You can dial a fax number by simply pressing a Rapid Key, or by pressing
and entering an abbreviated Speed Dial number.
To use a Rapid Key or Speed Dial number, you must first program the full fax
number in the Rapid Key or Speed Dial number. It is usually convenient to
program your most frequently dialed numbers in Rapid Keys.
♦ Up to 59 Rapid Keys can be programmed for shared use.
♦ Up to 100 Speed Dial numbers can be programmed for shared use on the
FO-DC500/525. Up to 200 Speed Dial numbers can be programmed for
shared use on the FO-DC600.
You can also create personal books for auto-dial numbers. Up to 59 Rapid
Keys and 16 Speed Dial numbers can be stored in each personal book. For
information on creating and using personal books, see page 54.
SPEED DIAL
Display:
3:ENTRY MODE
ENTER #(01-10, , )
MENU MODE
1:RECEIVE MODE
2:LISTING MODE
3:ENTRY MODE
ENTRY MODE
01:DESTINATION SETTING
02:PASSCODE SETTING
03:OWN PASSCODE SET
Programming Auto Dial numbers through a PC (Network Scanner option
required)
The following procedure explains how to store fax numbers using the
operation panel of the machine. If the network scanner option is installed, you
can also conveniently store fax numbers in Rapid Keys and Speed Dial
numbers by accessing the Web page in the machine from your computer. See
page 83 for more information. To store an e-mail address in a Rapid Key or
Speed Dial number using the operation panel, see page 90.
all.book Page 39 Thursday, May 13, 2004 8:51 AM
Programming Auto-Dial Numbers
40
3
Press . Make sure that SET is
selected.
4
Press .
5
To program a Rapid Key number, press the Rapid Key that you wish to
use. (To select Rapid Keys 40 through 59, flip up the Rapid Key overlay.)
To program a Speed Dial number, press and then enter the
number that you wish to use (“1” to “100” on the FO-DC500/525, or “1”
to “200” on the FO-DC600). (If you enter less than three digits, press
to complete the entry.)
6
If the network scanner option is installed, SELECT DESTINATION TYPE
will appear in the display. Make sure that “FAX” is selected (press
or if needed), and then press .
(To program an e-mail address in an auto-dial number, see page 90.)
7
Enter the fax number by pressing the numeric keys (maximum of 60
digits including pauses).
• To clear a mistake, press .
• If a pause is required between any of the digits to access a special service
or an outside line, press (two seconds per pause). The pause will
appear as a hyphen. Several pauses can be entered in a row.
8
Press .
START/
ENTER
START/
ENTER
SPEED DIAL
START/
ENTER
START/
ENTER
DEL
REDIAL
START/
ENTER
DESTINATION SETTING
1=SET
2=CLEAR
DESTINATION SET
PRESS RAPID OR SPEED
all.book Page 40 Thursday, May 13, 2004 8:51 AM
Programming Auto-Dial Numbers
41
2. Send/Receive
Documents
9
Enter the name of the party by pressing the letter entry keys (max. of 20
characters). (Make sure the Rapid Key overlay is flipped down.)
Example: SHARP =
• To enter a space, press .
• To change case, press .
• To clear a mistake, press .
• To enter a number as part of a name, press the appropriate numeric key. To
enter the symbol on a letter key (the character to the right of the slash),
press (“SYM” will appear in the display) and then the letter key
(press again to turn off symbol entry mode).
• To move the cursor, press or . To switch between letter insertion
and letter replacement mode when the cursor is in the middle of a
sequence of letters, press .
10
Press .
11
Press or to select “YES” if the number programmed is an
area code or access code to be used for Chain Dialing (see
Chain
Dialing
at the end of this procedure). Select “NO” if the number is a
regular fax number. After making the selection, press .
Caps Lock
S H / }
A /
|
R / $
P / =
Space
Caps Lock
DEL
SYMBOL
SYMBOL
MENU
START/
ENTER
START/
ENTER
Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =
SYMBOL
A /
|
S D F G / { H / } J / [ K / ] L / +
Caps Lock
Z / < X / > C V B N / * M / ? @ .com
SHIFT
/ ^ / / \ ; / :
Space
_
- . / , DEL
01 02 03 04 05 06 07 08 09 10
11 12 13 14 15 16 17 18 19 20
21 22 23 24 25 26 27 28 29 30
31 32 33 34 35 36 37 38 39
DESTINATION SET
CHAIN DIAL
1=YES
2=NO
all.book Page 41 Thursday, May 13, 2004 8:51 AM
Programming Auto-Dial Numbers
42
12
If the dual-line option is installed (and Chain Dial was set to NO in the
above step), SELECT THE LINE will appear. Select LINE-1 if you want the
auto-dial number to use only Line 1. Select LINE-2 if you want the auto-
dial number to only use Line 2. Select AUTO if you want the auto-dial
number to use the first available line. Press or to make the
selection, and then press .
13
Return to Step 5 to program another number, or press repeatedly
to return to the date and time display.
• If you programmed a Rapid Key number, you can write the name of the
party on the label above the Rapid Key.
START/
ENTER
STOP
Chain Dialing for area and access codes
You can also program an area code or access code in a Rapid Key or Speed
Dial number using the above programming procedure. In Step 10, select
“YES” to set the number as a Chain Dialing number.
After you dial an area code or access code using a Rapid Key or Speed Dial
number set for Chain Dialing, the machine will wait for you to dial the
remainder of the number (you can dial the remainder of the number by
pressing a Rapid Key, by pressing the Speed Dial key and entering a Speed
Dial number, or by pressing numeric keys). Note that the remainder of the
number should not be set as a Chain Dial number if programmed in a Rapid
Key or Speed Dial number.
♦ The maximum number of digits that can be dialed at one time by Chain
Dialing is 60.
all.book Page 42 Thursday, May 13, 2004 8:51 AM
Programming Auto-Dial Numbers
43
2. Send/Receive
Documents
1
Press and then or
until ENTRY MODE is selected in the
display.
2
Press . Make sure that
DESTINATION SETTING is selected.
3
Press . Press to select
CLEAR.
4
Press .
MENU
START/
ENTER
START/
ENTER
START/
ENTER
Editing auto-dial numbers
To make changes in a number previously stored, repeat the programming
procedure. Select the Rapid Key or Speed Dial number for which you want to
make changes in Step 5, and then change the number(s) and/or name(s)
when they appear in the display (Steps 7 and 9).
Clearing auto-dial numbers
Note: You cannot clear a number if it is used in a program or timer operation,
or if it is included in a Group Key. First clear the number from the operation or
group, then perform the following clearing procedure. To check where the
number is used, print out the Program/Group List or the Timer List as
explained on page 212.
Display:
MENU MODE
1:RECEIVE MODE
2:LISTING MODE
3:ENTRY MODE
ENTRY MODE
01:DESTINATION SETTING
02:PASSCODE SETTING
03:OWN PASSCODE SET
DESTINATION SETTING
1=SET
2=CLEAR
DESTINATION CLEAR
PRESS RAPID OR SPEED
all.book Page 43 Thursday, May 13, 2004 8:51 AM
Programming Auto-Dial Numbers
44
5
To clear a Rapid Key, press the Rapid Key.
To clear a Speed Dial number, press and then enter the number
with the numeric keys. (If you enter less than three digits, press to
complete the entry.)
6
Press .
7
Return to Step 5 to clear another number, or press repeatedly to
return to the date and time display.
SPEED DIAL
START/
ENTER
START/
ENTER
STOP
all.book Page 44 Thursday, May 13, 2004 8:51 AM
Sending a Fax by Automatic Dialing
45
2. Send/Receive
Documents
Sending a Fax by Automatic Dialing
Dual Access
The machine features full dual access, which means that you can load a
document and dial by automatic dialing even when the machine is occupied
with another job. After you dial, your document will be immediately scanned
into memory and then transmitted once all previously stored jobs have been
completed.
If more than one document has been scanned into memory for transmission,
the documents (jobs) will be transmitted in the order in which they were
scanned. If you have an urgent transmission and do not want to wait until
previously stored jobs are completed, you can press after loading
your document. Your document will be transmitted immediately after the
current job is finished.
If you don’t want the document to be transmitted from memory, you can press
after loading the document. Your machine will call the receving fax
machine immediately after the current job is finished (ahead of any previously
stored jobs in memory), and the document will be scanned as soon as the
connection is established.
♦ The FO-DC500/525 can hold approximately 500 pages of average content
in memory. The FO-DC600 can hold approximately 1,000 pages. Less
pages can be held if any were scanned using fine, super fine, ultra fine, or
halftone resolution.
♦ The amount of memory currently occupied appears as a percentage
("M:00%") in the display.
PRIORITY
DOCUMENT
M/?
all.book Page 45 Thursday, May 13, 2004 8:51 AM
Sending a Fax by Automatic Dialing
46
Rapid Key Dialing
If the number you want to dial has been programmed in a Rapid Key, you can
dial it by pressing the Rapid Key.
1
Load the document(s).
SEND READY will appear in the
display.
• Press and/or to
set the resolution and contrast if
needed.
• To send the document ahead of other
documents waiting for transmission,
press .
• To send the document directly from the
feeder (not through memory), press
. (Flip up the Rapid Key overlay
if it is down.)
2
Press the appropriate Rapid Key.
• The name of the receiving party will appear in the display. (If the destination
is not correct, press .)
• The document will be automatically transmitted once the connection is
established.
RESOLUTION
CONTRAST
PRIORITY
DOCUMENT
M/?
STOP
all.book Page 46 Thursday, May 13, 2004 8:51 AM
Sending a Fax by Automatic Dialing
47
2. Send/Receive
Documents
Speed Dialing
If the number you want to dial has been programmed in a Speed Dial number,
you can dial it by pressing and then entering the Speed Dial number.
SPEED DIAL
1
Load the document(s).
SEND READY will appear in the
display.
• Press and/or to
set the resolution and contrast if
needed.
• To send the document ahead of other
documents waiting for transmission,
press .
• To send the document directly from the
feeder (not through memory), press
. (Flip up the Rapid Key overlay
if it is down.)
2
Press and then enter the Speed Dial number by pressing the
numeric keys.
• If you enter less than 3 digits for the Speed Dial number, press to
complete the entry.
3
Check the display. If the destination shown is correct, press . (If
not, press and then repeat Step 2.)
RESOLUTION
CONTRAST
PRIORITY
DOCUMENT
M/?
SPEED DIAL
START/
ENTER
START/
ENTER
STOP
all.book Page 47 Thursday, May 13, 2004 8:51 AM
Sending a Fax by Automatic Dialing
48
Direct Keypad Dialing
You can also enter a full number with the number keys and then press
to begin dialing.
START/
ENTER
1
Load the document(s). (Note: If
desired, you can load the document
after dialing in Step 2, below.)
SEND READY will appear in the
display.
• Press and/or to
set the resolution and contrast if
needed.
• To send the document ahead of other documents waiting for transmission,
press .
• To send the document directly from the feeder (not through memory), press
. (Flip up the Rapid Key overlay if it is down.)
2
Enter the number of the receiving machine by pressing the numeric
keys.
• If a pause is required between any of the digits to access a special service
or an outside line, press (two seconds per pause). The pause will
appear as a hyphen. Several pauses can be entered in a row.
3
Check the display. If the number of the receiving machine shown is
correct, press .
• If it is not correct, press to backspace and clear one digit at a time,
and then re-enter the correct digit(s).
RESOLUTION
CONTRAST
PRIORITY
DOCUMENT
M/?
REDIAL
START/
ENTER
STOP
all.book Page 48 Thursday, May 13, 2004 8:51 AM
Sending a Fax by Automatic Dialing
49
2. Send/Receive
Documents
Searching for an auto-dial number
If you don’t remember the Rapid Key or Speed Dial number in which you have
programmed a particular fax number, you can search for the number by
following the steps below. Once you have found the number, you can dial it
and transmit the loaded document by simply pressing .
♦ You can also use this procedure to search for Group Keys and Program
Keys (the name you programmed for the Group or Program key will
appear). This can be done at any point in a transmission or polling
procedure where you need to press a Group Key or a Program Key.
START/
ENTER
1
Load the document(s).
SEND READY will appear in the
display.
• Press and/or to
set the resolution and contrast if
needed.
2
Press to search from the
beginning of the alphabet, or to
search from the end.
Note: If the network scanner option is installed and your network has an
LDAP server (see page 110), the left arrow key is used to search for a
destination on the LDAP server.
3
Enter the first character of the stored name by pressing the appropriate
letter entry key.
• If you don’t remember the first letter, go to Step 4 (you will scroll through the
list from the beginning).
4
Press or to scroll through the names. Stop when the desired
name appears in the display.
RESOLUTION
CONTRAST
A
Z
Display:
SEARCH [ ]
AAAAAAA
BBBBBBBB
The names of your stored
destinations appear
all.book Page 49 Thursday, May 13, 2004 8:51 AM
Sending a Fax by Automatic Dialing
50
• If no numbers have been stored under the entered letter, NOT FOUND will
appear.
• If multiple fax numbers (or e-mail addresses) have been stored under a
name, press to display the fax numbers and then press or
to select the desired fax number (or e-mail address).
5
Press . The document will be automatically transmitted once the
connection is established.
A
START/
ENTER
Chain Dialing
An auto-dial number set for Chain Dialing can be combined with another auto-
dial number or digits entered manually with the numeric keys to dial one phone
number up to 60 digits long. The following are some examples of how this can
be done:
♦ Press appropriate Rapid Keys in the proper order. For example, press
Rapid Key 01 (set for Chain Dialing), then Rapid Key 02 (not set for Chain
Dialing).
♦ Press a Rapid Key (set for Chain Dialing) and then manually enter a number
by pressing appropriate numeric keys. Press after the final numeric
key to begin transmission.
If the memory becomes full...
If the memory becomes full while a document is being scanned, MEMORY
FULL will appear in the display. If Option Setting 23 (Quick On-line) is set to
ON, scanning will automatically resume when memory becomes free again as
pages are transmitted. (Note: Quick On-Line is initially set to ON at the factory.
To change the setting, see page 207.)
If Quick On-Line is set to OFF the transmission will be canceled and
MEMORY FULL ERROR will appear in the display. Press to clear the
message. Try the transmission again later when memory is free.
START/
ENTER
STOP
all.book Page 50 Thursday, May 13, 2004 8:51 AM
Sending a Fax by Automatic Dialing
51
2. Send/Receive
Documents
Checking the status of the current job
The display normally shows the date and time and prompts related to operations
you are performing. To check and see what number the machine is currently
calling or transmitting to, or what number the machine is currently receiving a
document from (if this information is available), press . Information on the
current fax job (FAX STATUS) will appear in the display. If the dual line option is
installed, the fax status will appear separately for each line. To switch back to the
date and time display, press one or more times as needed. (If the
network printer option is installed, the NETWORK PRINT STATUS screen
showing current printer activity will also appear.)
To cancel a fax transmission or reception
To cancel a fax transmission or reception that is currently in progress, press
so that the status of the transmission or reception appears in the
FAX-STATUS display, and then press .
Checking and canceling stored transmission jobs
To display information on fax jobs that are waiting in memory for transmission,
follow the steps below. You can also use this procedure to cancel a fax job.
JOB STATUS
JOB STATUS
JOB STATUS
STOP
1
Press (flip up the Rapid Key
overlay) and then or until
MEMORY TX STATUS is selected in the
display.
2
Press .
• The fax jobs appear.
• To print out the list of the jobs,
press .
MEM.STATUS
B
START/
ENTER
REPORT
N/*
Number of stored
transmission jobs
Display:
MEMORY STATUS REPORT
1:COPY STATUS
2:MEMORY TX STATUS
3:MEMORY RX STATUS
4:MESSAGE CLEAR
TX STATUS (004)
001:M#132 10:34 AM
XXXXX Co.: RECALL (01)
002:M#135 10:38 AM
YYYYYY Co.: WAITING
3-digit memory
number assiged to job
Name or number
of destination
Status of job
all.book Page 51 Thursday, May 13, 2004 8:51 AM
Sending a Fax by Automatic Dialing
52
Note: To directly print out a list of the jobs waiting in memory for transmission,
press ,
or to select REPORT PRINT, and then .
Canceling a memory transmission by number
If you know the memory number assigned to a memory transmission, you can
cancel it with the following procedure. (If you don’t know the memory number,
use the preceding procedure.)
MEM.STATUS
B
START/
ENTER
1
Press (flip up the Rapid Key
overlay) and then or until
MESSAGE CLEAR is selected in the
display.
2
Press .
3
Enter the 3-digit memory number of the job you wish to cancel.
4
Press .
MEM.STATUS
B
START/
ENTER
START/
ENTER
3
Press or to scroll through the list of jobs.
To cancel a job, press or to select the job, press , and
then press .
4
When you have finished checking the list, press twice to return to
the date and time display.
DEL
START/
ENTER
STOP
Display:
MEMORY STATUS REPORT
1:COPY STATUS
2:MEMORY TX STATUS
3:MEMORY RX STATUS
4:MESSAGE CLEAR
all.book Page 52 Thursday, May 13, 2004 8:51 AM
Sending a Fax by Automatic Dialing
53
2. Send/Receive
Documents
Memory Retransmission
If a line error occurs during any type of memory transmission, your fax will
automatically redial the number and attempt to complete the transmission.
Retransmission will begin from the page which was being transmitted when
the error occurred.
The machine has been set at the factory to make 10 attempts at
retransmission, with each attempt made immediately after the previous
attempt. If desired, you can change the number of attempts by changing
Option Setting 17, and have the fax wait a selected number of minutes
between each attempt by changing Option Setting 18 (see page 206).
♦ The numbering of pages retransmitted will begin from "1" again.
♦ If an error or power failure occurs during transmission of a cover sheet,
retransmission will not take place.
♦ To cancel retransmission, cancel the job as explained in
Checking and
canceling stored transmission jobs
on page 51.
Automatic redialing
If you use automatic dialing (including Direct Keypad Dialing) and the line is
busy, the machine will automatically redial the number. The machine is set at
the factory to make 2 redialing attempts at intervals of 5 minutes.
To cancel automatic redialing, cancel the job as explained in
Checking and
canceling stored transmission jobs
on page 51.
If desired, you can change the number of redial attempts with Option Setting
6, and the interval at which redialing takes place with Option Setting 7 (see
page 203).
♦ Under certain conditions (for example if a person answers the call on a
telephone), automatic redialing may stop before the set number of redialing
attempts are made.
all.book Page 53 Thursday, May 13, 2004 8:51 AM
Creating and Using Personal Books
54
Creating and Using Personal Books
Personal books can be created that allow inviduals to program Rapid Key and
Speed Dial numbers for their own personal use. Up to 20 books can be
created in the FO-DC500/525, or 40 books in the FO-DC600.
♦ Up to 59 Rapid Key numbers and 16 Speed Dial numbers can be
programmed in each personal book.
♦ You can program a 4-digit passcode for a personal book. When this is done,
the passcode must be entered to use or edit the book.
Creating a personal book
To create a new personal book, follow the steps below.
♦ You can also use this procedure to edit a previously created book. In Step
5, enter the number of the book.
1
Press and then or
until ENTRY MODE is selected in the
display.
2
Press and then or
until BOOK ENTRY MODE is selected
in the display.
3
Press . Make sure that SET is
selected.
4
Press .
MENU
START/
ENTER
START/
ENTER
START/
ENTER
Display:
MENU MODE
1:RECEIVE MODE
2:LISTING MODE
3:ENTRY MODE
ENTRY MODE
06:ID # MODE
07:SYSTEM # MODE
08:STORE JUNK FAX #
09:DEPT. PASSCODE
10:BOOK ENTRY MODE
3:ENTRY MODE
ENTER #(01-10, , )
PERSONAL BOOK SETTING
1=SET
2=CLEAR
PERSONAL BOOK SET
BOOK #=
all.book Page 54 Thursday, May 13, 2004 8:51 AM
Creating and Using Personal Books
55
2. Send/Receive
Documents
5
Enter a 2-digit number from 01 to 20 (FO-DC500/525) or 01 to 40 (FO-
DC600).
• This number will identify the personal book.
6
Enter a name for the personal book by pressing the letter entry keys.
(Make sure the Rapid Key overlay is down.)
Example: SHARP =
• For more information on entering letters, see Step 5 on page 26
7
Press .
8
Press or to select YES if you wish to use the book name in
the header of faxes sent using the book.
Select NO to use the sender’s name entered on page 25.
9
Press .
10
If the network scanner option has been installed and user authentication
is enabled in the machine’s Web page (see page 116), go to Step 11.
Otherwise, go to Step 15.
11
The screen at right will appear. Press
or to select YES if you wish
to store your login name for user
authentication in the book. Select NO if
you do not wish to store your login
name.
Caps Lock
S H / }
A /
|
R / $
P / =
START/
ENTER
START/
ENTER
PERSONAL BOOK SET
USING NAME AS FAX HEADER
1=YES
2=NO
PERSONAL BOOK SET
USING LOGIN NAME FOR
AUTHENTICATION
1=YES
2=NO
all.book Page 55 Thursday, May 13, 2004 8:51 AM
PC Fax Function (Requires the FO-LN1 Option)
72
PC Fax Function (Requires the FO-LN1
Option)
The PC-Fax function allows you to fax documents directly from your computer.
This saves you the trouble of printing a document and then faxing it from the
machine.
Important: The PC-Fax function can only be used to send faxes. It cannot be
used to receive faxes to your computer.
To use the PC Fax function,
♦ The FO-LN1 network interface kit must be installed in the machine. (This kit
is also used for the network scanner and printer options explained in the
following chapters.)
♦ The PC-Fax driver must be installed in your computer. The PC-Fax driver is
installed from the CD-ROM in the FO-LN1 network interface kit.
The Status Monitor can also be installed to monitor the status of faxes sent
from your computer using the PC-Fax driver. The Status Monitor notifies you
when transmission is completed and alerts you if an error occurs.
System requirements
To use the PC-Fax driver, you must have one of the following versions of
Windows:
Windows 98/ME/NT 4.0/2000/XP
Installing the PC-Fax driver in your computer
To install the PC-Fax driver in your computer, see the installation guide in the
CD-ROM in the FO-LN1 network interface kit. The installation guide
(“Installation Guide.pdf”) is located in the PC-FAX folder of the CD-ROM.
all.book Page 72 Thursday, May 13, 2004 8:51 AM
PC Fax Function (Requires the FO-
73
2. Send/Receive
Documents
Using the PC-Fax function
To fax a document from your computer, open the document in the application
used to create it and select Print from the File menu. In the Print window,
select “SHARP FO-DC Series FAX” for the printer and then click OK.
A window will appear to let you enter the destination fax number (or select it
from the address book) and select any other fax settings. When finished, click
OK. The document will be sent to the machine, which will then dial the fax
number and fax the document to the recipient.
For detailed information on using the PC-Fax function, open the Help file for
the PC-Fax driver.
all.book Page 73 Thursday, May 13, 2004 8:51 AM
74
3. Network Scanner Option
Introduction
The FO-NS2 Network Scanner Expansion Kit allows you to scan a document
and directly transmit the image to an e-mail address (Scan to E-mail), FTP
server (Scan to FTP), or computer desktop on your network (Scan to
Desktop). To use this option, the machine must be connected to a network.
Depending on the file format selected for the image, the recipient can view it
with Adobe Acrobat Reader
, any Tiff-compatible viewer such as Imaging
,
or in the case of Scan to Desktop, SharpDesk.
Scan a document
and transmit the
image file to...
An FTP server,
for downloading
by recipients at
their convenience
Your computer
desktop, for
processing as
you desire
Any e-mail
address
Scan destinations can be stored in
Rapid Keys on the machine, for easy
one-touch scanning and transmission.
all.book Page 74 Thursday, May 13, 2004 8:51 AM
Introduction
75
3. Network
Scanner
Steps required for setup
The following steps are required to use the network scanner option. The steps
must be completed in the order shown.
1. Your dealer must install the FO-LN1 network interface kit and the FO-NS2
network scanner kit, and enter the network scanner product key. The machine
must be connected to the network.
2. Your network administrator must decide whether the machine will be
assigned a permanent IP address, or receive an address automatically from a
DHCP server (assigning a permanent IP address is recommended; if DHCP
is used, the lease time for the address should be set to unlimited). If a
permanent IP address is to be assigned, the network administrator must
determine what address will be used, and identify the subnet mask and
gateway. Once this information has been determined, the IP address setting
should be completed in the machine as explained on page 76.
❏ Permanent IP address ❏ DHCP server
IP address ( . . . ) Subnet mask ( . . . )
Gateway ( . . . )
3. The following information must be entered in the Web page in the machine
using a Web browser on a computer connected to the same network. This
procedure is explained on page 80. Obtain the information from your network
administrator.
-The IP address or host name of your e-mail server
IP address ( . . . ) Host name ( )
-The IP address of your DNS server ( )
-Your domain name ( )
-Your network administrator’s e-mail address ( )
4. Scan to E-mail setup must be completed as explained on page 85.
5. To use Scan to Desktop, you must install the Network Scanner Tool and
Sharpdesk programs in your computer. These programs are installed from the
CD-ROM that comes with the network scanner kit (see page 97 for installation
instructions). User’s guides in PDF format for the programs are also included
on the CD-ROM.
6. Destinations for Scan to E-mail and Scan to FTP can be programmed into
Rapid Key and Speed Dial numbers using the Web page in the machine.
These procedures are explained on page 82.
Scan to E-mail destinations can
also be programmed using the operation panel of the machine as explained
on page 90. To use a Rapid Key or Speed Dial number to transmit a scanned
document, see pages 90 and 92. To transmit a scanned document to an e-
mail address without using a Rapid Key or Speed Dial number, see page 88.
all.book Page 75 Thursday, May 13, 2004 8:51 AM
Scan to E-mail Setup
86
5
Enter the e-mail subject by pressing the letter entry keys (max. of 60
characters). (Make sure the Rapid Key overlay is flipped down.)
• To enter a space, press .
• To change case, press .
• To clear a mistake, press .
• To enter a number, press the appropriate numeric key. To enter the symbol
on a letter key (the character to the right of the slash), press (“SYM”
will appear in the display) and then the letter key (press again to
turn off symbol entry mode).
• To move the cursor, press or . To switch between letter insertion
and letter replacement mode when the cursor is in the middle of a
sequence of letters, press .
6
Press .
• Make sure that E-MAIL SENDER is
selected.
7
Press .
8
Press the letter keys to enter the sender name (see Step 5).
• Note: Do not include special characters or symbols in the sender name
(special characters may prevent transmission on some networks). For
example, the following characters cannot be used if any computers involved
in the transmission are running Windows XP: ¥ +/ : < > | ” ?
Space
Caps Lock
DEL
SYMBOL
SYMBOL
MENU
START/
ENTER
START/
ENTER
SCAN TO E-MAIL SET-UP
1:E-MAIL SUBJECT
2:E-MAIL SENDER
3:FILE FORMAT
Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =
SYMBOL
A /
|
S D F G / { H / } J / [ K / ] L / +
Caps Lock
Z / < X / > C V B N / * M / ? @ .com
SHIFT
/ ^ / / \ ; / :
Space
_
- . / , DEL
01 02 03 04 05 06 07 08 09 10
11 12 13 14 15 16 17 18 19 20
21 22 23 24 25 26 27 28 29 30
31 32 33 34 35 36 37 38 39
all.book Page 86 Thursday, May 13, 2004 8:51 AM
Scan to E-mail Setup
87
3. Network
Scanner
9
Press .
10
Press the letter keys to enter your e-mail address (see Step 5).
11
Press .
• Make sure that FILE FORMAT is
selected.
12
Press .
13
Press or to select the desired combination of file format
(TIFF or PDF) and compression method (G3, G4, or NO COMPRESSION).
• TIFF is a bitmap format that can be compressed without loss of data. TIFF
images can be viewed by many viewer programs. PDF is a widely used
format that requires Adobe Acrobat Reader
to view.
• G4 provides the greatest amount of compression and works well with most
black and white files. If the recipient cannot open a G4-compressed file or
experiences other difficulties, try G3 or “NO COMPRESSION”.
14
Press and then press repeatedly to return to the date and
time display.
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
STOP
FILE FORMAT SETTING
1:TIFF-G4
2:TIFF-G3
3:TIFF-NO COMPRESSION
4:PDF-G4
5:PDF-G3
SCAN TO E-MAIL SET-UP
1:E-MAIL SUBJECT
2:E-MAIL SENDER
3:FILE FORMAT
all.book Page 87 Thursday, May 13, 2004 8:51 AM
Scan to E-mail Using the E-mail Key
88
1
Load the document(s).
• SEND READY will appear in the
display.
• Press and/or to set
the resolution and contrast if needed.
The default resolution is FINE. Note
that STANDARD and SUPER FINE are
primarily for faxing and are not
recommended for scanning.
2
Press .
3
Enter the e-mail address of the recipient by pressing the letter entry
keys (for details, see Step 5 on page 86; max. of 60 characters). (Make
sure the Rapid Key overlay is flipped down.)
RESOLUTION
CONTRAST
e-mail
Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =
SYMBOL
A /
|
S D F G / { H / } J / [ K / ] L / +
Caps Lock
Z / < X / > C V B N / * M / ? @ .com
SHIFT
/ ^ / / \ ; / :
Space
_
- . / , DEL
01 02 03 04 05 06 07 08 09 10
11 12 13 14 15 16 17 18 19 20
21 22 23 24 25 26 27 28 29 30
31 32 33 34 35 36 37 38 39
Display:
SCAN TO E-MAIL
TO: [
Scan to E-mail Using the E-mail Key
Use the e-mail key when you wish to manually enter the e-mail address of a
recipient for Scan to E-mail. The scanned image will be sent as an e-mail
attachment. A message can also be included as explained in Steps 5 and 6.
Important:
To use Scan to E-mail, the setup procedures outlined on page 74 must be
completed. This includes setting a default sender as explained in the
procedure beginning on page 85 of this manual.
♦ If you need to change the e-mail subject, use the procedure on page 85.
all.book Page 88 Thursday, May 13, 2004 8:51 AM
Scan to E-mail Using the E-mail Key
89
3. Network
Scanner
4
Press .
5
If you wish to enter a message, your
name, or your return e-mail address, or
select the file format for the document,
press .
(If you wish to use the default settings
you entered on page 85 and do not
need to enter a message, go directly to
Step 8.)
6
Press to select the option you want to change, and then press
. Change the selected option as follows:
• FROM
Enter your name, press , enter your e-mail address, and press .
• FILE FORMAT
Press to select the desired combination of file format (TIFF or PDF)
and compression (G3, G4 or NO COMPRESSION), and then press .
• MESSAGE
Use the letter entry keys to enter a message (see Step 5 on page 86;
maximum of 256 characters). A line break can be entered by pressing
. When finished, press .
7
When you have finished changing the
options, press or to select
START SCANNING.
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
1:START SCANNING
2:FROM
XXX
3:FILE FORMAT
XXX
4:MESSAGE
NO MESSAGE
1:START SCANNING
2:FROM
XXX
3:FILE FORMAT
XXX
4:MESSAGE
NO MESSAGE
Your preset sender and file
format appear in “XXX”.
all.book Page 89 Thursday, May 13, 2004 8:51 AM
Sending an Image Using a Rapid Key or Speed Dial Number
90
8
Press . The document is scanned and transmitted.
START/
ENTER
Sending an Image Using a Rapid Key or
Speed Dial Number
Sending an image using a Rapid Key
Use this procedure to scan a document and send the image to an E-mail, FTP,
or Desktop destination that has been stored in a Rapid Key.
Important: To use this procedure, the setup procedures outlined on page 74
must be completed. In the case of Scan to E-mail, this includes setting a
default sender as explained in the procedure beginning on page 85 of this
manual.
♦ If you are sending the image to an e-mail destination and need to change
the subject, use the procedure on page 85.
1
Load the document(s).
• SEND READY will appear in the
display.
• Press and/or to set
the resolution and contrast if needed.
The default resolution is FINE. Note
that STANDARD and SUPER FINE are
primarily for faxing and are not
recommended for scanning.
2
Press the appropriate Rapid Key.
• The name of the recipient will appear in the display. (If the destination is not
correct, press .)
• If the destination is an FTP or Desktop destination, or if the destination is
an e-mail destination and you don’t need to enter a message or change any
of the e-mail options, this completes the procedure.
RESOLUTION
CONTRAST
STOP
all.book Page 90 Thursday, May 13, 2004 8:51 AM
Sending an Image Using a Rapid Key
91
3. Network
Scanner
3
If the destination is an e-mail
destination and you wish to enter a
message, or change the sender name
or e-mail address, or select the file
format for the document, press
WITHIN 5 SECONDS
after pressing the
Rapid Key in Step 2.
(After 5 seconds, the document will be
scanned and transmitted using the
settings that were stored in the Rapid
Key.)
4
Press to select the option you want to change, and then press
. Change the selected option as follows:
• FROM
Enter your name, press , enter your e-mail address, and press .
• FILE FORMAT
Press to select the desired combination of file format (TIFF or PDF)
and compression (G3, G4 or NO COMPRESSION), and then press .
• MESSAGE
Use the letter entry keys to enter a message (maximum of 256 characters).
A line break can be entered by pressing . When finished, press .
5
When you have finished changing the
options, press or to select
START SCANNING.
6
Press to begin scanning and transmission.
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
1:START SCANNING
2:FROM
XXX
3:FILE FORMAT
XXX
4:MESSAGE
NO MESSAGE
1:START SCANNING
2:FROM
XXX
3:FILE FORMAT
XXX
4:MESSAGE
NO MESSAGE
all.book Page 91 Thursday, May 13, 2004 8:51 AM
Sending an Image Using a Rapid Key or Speed Dial Number
92
Sending an image using a Speed Dial number
Use this procedure to scan a document and send the image to an E-mail, FTP,
or Desktop destination that has been stored in a Speed Dial number.
Important: To use this procedure, the setup procedures outlined on page 74
must be completed. In the case of Scan to E-mail, this includes setting a
default sender as explained in the procedure beginning on page 85 of this
manual.
♦ If you are sending the image to an e-mail destination and need to change
the subject, use the procedure on page 85.
1
Load the document(s).
• SEND READY will appear in the
display.
• Press and/or to set
the resolution and contrast if needed.
The default resolution is FINE. Note
that STANDARD and SUPER FINE are
primarily for faxing and are not
recommended for scanning.
2
Press and then enter the Speed Dial number by pressing the
numeric keys.
• If you enter less than 3 digits for the Speed Dial number, press to
complete the entry.
• Check the display to make sure the destination shown is correct (if not,
press and repeat Step 2).
RESOLUTION
CONTRAST
SPEED DIAL
START/
ENTER
STOP
all.book Page 92 Thursday, May 13, 2004 8:51 AM
Sending an Image Using a Rapid Key
93
3. Network
Scanner
3
If the destination is an e-mail
destination and you wish to enter a
message, your name, or your return e-
mail address, or select the file format
for the document, press .
(If the destination is an FTP or Desktop
destination, or if you wish to use the e-
mail settings that were stored in the
Speed Dial number and do not need to
enter a message, go directly to Step 6.)
4
Press to select the option you want to change, and then press
. Change the selected option as follows:
• FROM
Enter your name, press , enter your e-mail address, and press .
• FILE FORMAT
Press to select the desired combination of file format (TIFF or PDF)
and compression (G3, G4 or NO COMPRESSION), and then press .
• MESSAGE
Use the letter entry keys to enter a message (maximum of 256 characters).
A line break can be entered by pressing . When finished, press .
5
When you have finished changing the
options, press or to select
START SCANNING.
6
Press to begin scanning and transmission.
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
1:START SCANNING
2:FROM
XXX
3:FILE FORMAT
XXX
4:MESSAGE
NO MESSAGE
1:START SCANNING
2:FROM
XXX
3:FILE FORMAT
XXX
4:MESSAGE
NO MESSAGE
all.book Page 93 Thursday, May 13, 2004 8:51 AM
Sending an Image Using a Rapid Key or Speed Dial Number
94
Storing an e-mail address in a Rapid Key or Speed Dial
number
This section explains how to store e-mail addresses in Rapid Key and Speed
Dial numbers using the operation panel of the machine. This will allow you to
send documents to e-mail recipients without having to manually enter the e-
mail address each time.
♦ This procedure cannot be used to store an FTP or Desktop destination
(these can only be stored as explained on page 82).
1
Press and then or
until ENTRY MODE is selected in the
display.
2
Press . Make sure that
DESTINATION SETTING is selected.
3
Press . Make sure that SET is
selected.
4
Press .
MENU
START/
ENTER
START/
ENTER
START/
ENTER
Display:
MENU MODE
1:RECEIVE MODE
2:LISTING MODE
3:ENTRY MODE
ENTRY MODE
01:DESTINATION SETTING
02:PASSCODE SETTING
03:OWN PASSCODE SET
DESTINATION SETTING
1=SET
2=CLEAR
DESTINATION SET
PRESS RAPID OR SPEED
all.book Page 94 Thursday, May 13, 2004 8:51 AM
Sending an Image Using a Rapid Key
95
3. Network
Scanner
5
To program a Rapid Key number, press
the Rapid Key that you wish to use. (To
select Rapid Keys 40 through 59, flip
up the Rapid Key overlay.)
To program a Speed Dial number,
press and then enter the
number that you wish to use (“1” to
“100” on the FO-DC500/525, or “1” to
“200” on the FO-DC600). (If you enter
less than three digits, press to
complete the entry.)
6
Press to select E-MAIL.
7
Press .
8
Enter the e-mail address of the recipient by pressing the letter entry
keys (for details, see Step 5 on page 86; max. of 60 characters). (Make
sure the Rapid Key overlay is flipped down.)
• To clear a mistake, press .
9
Press .
SPEED DIAL
START/
ENTER
START/
ENTER
DEL
START/
ENTER
DESTINATION SET
SELECT DESTINATION TYPE
1=FAX
2=E-MAIL
DESTINATION SET
SELECT DESTINATION TYPE
1=FAX
2=E-MAIL
Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =
SYMBOL
A /
|
S D F G / { H / } J / [ K / ] L / +
Caps Lock
Z / < X / > C V B N / * M / ? @ .com
SHIFT
/ ^ / / \ ; / :
Space
_
- . / , DEL
01 02 03 04 05 06 07 08 09 10
11 12 13 14 15 16 17 18 19 20
21 22 23 24 25 26 27 28 29 30
31 32 33 34 35 36 37 38 39
all.book Page 95 Thursday, May 13, 2004 8:51 AM
Sending an Image Using a Rapid Key or Speed Dial Number
96
10
Enter the name of the party by pressing the letter entry keys (max. of 20
characters). (Make sure the Rapid Key overlay is flipped down.)
11
Press .
12
Press or to select the file format (TIFF or PDF) and
compression method (G3, G4, or NO COMPRESSION) for the document
that will be sent as an e-mail attachment. (Note: You can override this
setting during the transmission procedure.)
13
Press .
14
Return to Step 5 to program another number, or press repeatedly
to return to the date and time display.
• If you programmed a Rapid Key number, you can write the name of the
destination on the label above the Rapid Key.
START/
ENTER
START/
ENTER
STOP
DESTINATION SET
SELECT FILE FORMAT
1:TIFF-G4
2:TIFF-G3
3:TIFF-NO COMPRESSION
4:PDF-G4
5:PDF-G3
Editing a Rapid Key or Speed Dial number
To make changes in a Rapid Key or Speed Dial number, repeat the
programming procedure. Select the Rapid Key or Speed Dial number for
which you want to make changes in Step 5, and then change the
programmed information as needed in the following steps.
Clearing a Rapid Key or Speed Dial number
To clear a Rapid Key or Speed Dial number, select CLEAR in Step 3 of the
programming procedure, press , select the Rapid Key or Speed Dial
number as explained in Step 5, and then press .
START/
ENTER
START/
ENTER
all.book Page 96 Thursday, May 13, 2004 8:51 AM
Installing the Network Scanner Software
97
3. Network
Scanner
Installing the Network Scanner Software
To use the Scan to Desktop function, the following two software programs
must be installed in your computer (the destination computer for Scan to
Desktop). The programs are installed from the CD-ROM that comes with the
network scanner expansion kit.
♦ Sharpdesk (Desktop Document Management Software)
♦ Network Scanner Tool
Note:
Sharpdesk can be installed and used in 5 computers. If you need to install
Sharpdesk in more than 5 computers, please contact your Sharp dealer.
Software Programs
For detailed information on each of the software programs, please refer to the
user's guides on the CD-ROM.
Sharpdesk (Desktop Document Management Software)
Sharpdesk lets you manage a variety of electronic information such as
scanned image data from the network scanner or documents created using
word processing or spreadsheet application software. Some of the important
features of Sharpdesk are:
♦ Sharpdesk works with your scanner to let you read paper documents into
your computer using a full-featured set of scanning controls and options.
♦ Sharpdesk makes editing of your images and documents quick and easy.
♦ A text image scanned into Sharpdesk can be converted into editable text for
use with your favorite word processor. Sharpdesk uses an advanced
Optical Character Recognition (OCR) engine that even preserves your
document layouts.
Note: For the best results, set the resolution to ULTRA FINE when
scanning a document for OCR conversion.
Network Scanner Tool
This is a utility that helps you use Scan to Desktop. It configures the
necessary settings in the network scanner and client computer to receive
data. In addition, Network Scanner Tool will automatically start Sharpdesk
when image data is received. The scanned image received by your computer
can be:
all.book Page 97 Thursday, May 13, 2004 8:51 AM
Installing the Network Scanner Software
98
♦ Saved in a folder.
♦ Passed to an application set in the Network Scanner Tool.
♦ Sent as e-mail.
♦ Saved in Sharpdesk.
User's Guides for Software Programs
The Manual folder in the CD-ROM contains user's guides (in PDF format) for
each of the software programs.
♦ Sharpdesk User's Guide
♦ Network Scanner Tool User's Guide
Acrobat Reader Version 4.05 or later is needed to view the user's guides. If
not already installed in your computer, you can install Acrobat Reader from
the CD-ROM. (Note: If Acrobat Reader 3.0 is already installed in your
computer, uninstall it before installing the new version from the CD-ROM.)
Installing Acrobat Reader
1
Quit any software applications and/or resident programs that are running on
your computer.
2
Insert the CD-ROM into your CD-ROM drive.
• If the Sharpdesk installation window appears, click Cancel to close the
window.
3
Double-click My Computer ().
4
Click the CD-ROM icon ( ) and select Open from the File menu.
5
Double-click the Acrobat folder, and then double-click “ar405eng.exe” ( ).
6
Follow the instructions on the screen.
all.book Page 98 Thursday, May 13, 2004 8:51 AM
Installing the Network Scanner Software
99
3. Network
Scanner
Installing the software programs
Note the following when installing the software programs from the CD-ROM:
♦ The FO-DC525 is referred to as the FO-DC500 in the installation windows.
♦ Be sure to check the system requirements for installation of each of the
software programs in the user's guides and on the information screen
during installation.
♦ The user's guides give detailed instructions for installing and setting up the
programs. Be sure to read the user's guides before installing the programs.
♦ If you perform a standard installation of Sharpdesk (select Typical in the
installation type selection screen), Network Scanner Tool will also be
installed. You can also select Custom installation and install only Network
Scanner Tool.
♦ If your computer does not currently have Internet Explorer version 5.01 or
later installed, Sharpdesk will install a minimal version of Internet Explorer
5.01 on your computer.
1
Quit any software applications and/or resident programs that are running on
your computer.
2
Insert the CD-ROM into your CD-ROM drive.
• If the Sharpdesk installation screen appears. go to Step 6.
If the screen does not appear, continue with Step 3.
3
Double-click "My Computer" ( ).
4
Double-click the CD-ROM icon ( ).
5
Double-click the Sharpdesk folder, and then double-click SETUP ().
6
Follow the instructions on the screen.
• In the license number entry line in the user information screen, enter the
license number that appears on the cover of this manual.
all.book Page 99 Thursday, May 13, 2004 8:51 AM
Installing the Network Scanner Software
100
• If you select Typical in the installation type screen, Network Scanner Tool
will also be installed. If you only wish to install Network Scanner Tool, select
Custom in the installation type screen and then check only Network
Scanner Tool.
• Sharpdesk Imaging is installed together with Sharpdesk. If Imaging for
Windows was previously installed, Sharpdesk Imaging will overwrite
Imaging for Windows.
• The Sharpdesk installation package contains Sharpdesk Imaging, which is
a version of Eastman Software's “Imaging for Windows Professional
Edition” that has been customized for the Sharp Corporation. If Eastman
Software's “Imaging for Windows Professional Edition” has already been
installed on your computer, Sharpdesk Imaging will not be installed.
• “Imaging for Windows Professional Edition” and Sharpdesk Imaging use
common registry entries, and installing “Imaging for Windows Professional
Edition” after Sharpdesk has been installed may cause abnormal operation.
In this case, uninstall Sharpdesk and Sharpdesk Imaging, and then install
“Imaging for Windows Professional Edition”. After that, reinstall Sharpdesk.
Setting up Network Scanner Tool
When installation of the software is completed, the Sharp Network Scanner
Tool Setup Wizard will appear. The setup wizard is used to select how you
wish your computer to handle images that it receives. You can select multiple
methods for handling images (called “Process Definitions”), and each method
is automatically assigned to a separate Rapid Key or Speed Dial number on
the machine. Follow these steps to set up the Network Scanner Tool.
♦ When using the FO-DC525, “FO-DC500” in the setup and configuration
windows means “FO-DC525”. In addition, some windows of the setup
wizard refer to the FO-DC500/525/600 as “Copier”.
1
When the Sharp Network Scanner Tool Setup Wizard appears, click OK after
confirming that the FO-DC500/525/600 is connected to the network. Follow
the on-screen instructions to complete the setup.
all.book Page 100 Thursday, May 13, 2004 8:51 AM
Installing the Network Scanner Software
101
3. Network
Scanner
2
Enter any name you wish for the Process Definition Prefix and any letter for
Initial, and click Next. The prefix is used in the name that is assigned to the
Process Definitions you will select in step 3, and in the name of the Rapid Key
or Speed Dial number that is assigned to each selected process.
• The name of your computer initially appears in the Prefix box. If you wish to
change the prefix, enter a name in 6 characters.
• Enter any letter for the Initial (the initial is not used on the FO-DC500/525/
600, however, an entry is necessary).
3
Select the Process Definitions that you wish to use and click Next. Each
process that you select will be assigned a Rapid Key or Speed Dial number on
the machine.
• Network Scanner Tool is shipped with 3 pre-defined sets of instructions
called Process Definitions if you install both Sharpdesk and Network
Scanner Tool. The “Process Definition Prefix” that was set in Step 2
appears in the name of each process (“Sharp” is used for the prefix in the
examples below).
all.book Page 101 Thursday, May 13, 2004 8:51 AM
Installing the Network Scanner Software
102
- Convert By OCR (Rapid Key or Speed Dial name: Sharp-OCR)
Converts a scanned file to an editable document.
- Send Email (Rapid Key or Speed Dial name: Sharp-Email)
Launches your default e-mail application so the file can be e-mailed.
- Sharpdesk Desktop (Rapid Key or Speed Dial name: Sharp-Desk),
Launches the Sharpdesk application (this is the default application).
• Network Scanner Tool is shipped with 2 pre-defined Process Definitions if
you install only Network Scanner Tool.
- Send Email (Rapid Key or Speed Dial name: Sharp-Email),
- My Documents (Rapid Key or Speed Dial name: Sharp-MyDocs)
Stores the file in the “My Documents” folder in your computer (this is the
default).
4
Select the machine (or machines) that you wish to use as a network scanner.
The name that initially appears is the machine name set during the installation
of the network scanning function. If a name was not set, “FO-DC500(600)” (or
a higher number if there are multiple FO-DC500/525/600 machines on the
network) will appear.
Click the Properties button and then the Advanced button, and select
whether your computer uses an IP address or a host name on the network
(ask your network administrator if you do not know).
When finished, click Next.
• The FO-DC500/525/600 is automatically detected on the network.
• The settings in Steps 3 and 4 can be changed later by clicking the Windows
Start button, pointing to Programs, Sharpdesk and then selecting
Network Scanner Tool Configuration. For more details, see online Help
or the Network Scanner Tool User's Guide in the CD-ROM.
all.book Page 102 Thursday, May 13, 2004 8:51 AM
Installing the Network Scanner Software
103
3. Network
Scanner
5
When the completion message appears, click Finish.
Uninstalling a program
You can uninstall the software with “Add/Remove Programs” in the Windows
Control Panel, or with the Sharpdesk Uninstaller.
♦ When Sharpdesk is uninstalled, Network Scanner Tool is also uninstalled.
Note that if Network Scanner Tool is uninstalled, you will no longer be able
to directly receive image data from the machine.
♦ The Sharpdesk desktop folder is not removed when you uninstall
Sharpdesk.
♦ If you uninstall Sharpdesk Imaging, you will not be able to open image files
unless you re-install the Windows accessory Imaging for Windows.
♦ If you uninstall the programs, use the Web page in the machine to clear the
Rapid Key or Speed Dial number that contained your computer as a Scan
to Desktop destination.
Uninstalling the software programs with the Sharpdesk Uninstaller
Click Start and then point to Programs (All Programs in Windows XP),
Sharpdesk, and then Uninstall. Follow the instructions on the screen.
If an additional FO-DC500/525/600 machine is installed on
the network
If an additional FO-DC500/525/600 machine is installed on your network after
you have installed Sharpdesk and the Network Scanner Tool, it is not
necessary to reinstall the software. Simply follow the steps below to
automatically detect the new machine.
1
Click the Start button, point to Programs, Sharpdesk, and then Network
Scanner Tool Configuration.
2
Click the Copiers tab in the window that appears.
3
Click the Auto Detect button. The names of the FO-DC500/525/600
machines on your network will be displayed. Select the name of the new
machine.
all.book Page 103 Thursday, May 13, 2004 8:51 AM
Inbound Routing
104
Inbound Routing
When the network scanner option is installed, you can have incoming faxes
from specified senders (or all senders) automatically converted to e-mail and
sent to designated e-mail recipients.
♦ This function provides a convenient means of forwarding received faxes to
someone who is out of the office.
♦ The function can also be used to send copies of all received faxes to an
administrator for centralized document storage.
Entering sets of sender’s numbers and forwarding e-mail
addresses
To use the Inbound Routing function, you must store one or more sets of
sender’s fax numbers and forwarding e-mail addresses. Each set correlates a
particular sender’s number (or numbers) with a particular forwarding e-mail
address (or addresses). Up to 41 sets can be stored. To be used, a stored set
must be activated.
♦ When a fax is received from one of the sender’s fax numbers in an
activated set, the fax is converted to e-mail and sent to each of the
forwarding e-mail addresses in that set. When multiple sets are stored, the
machine checks each activated set and forwards the fax as appropriate.
♦ You can also configure one set to have
all
received faxes forwarded to the
e-mail addresses in the set. For example, to have all received faxes
forwarded by e-mail to an administrator for centralized storage, select
“TRANSFER ALL” in Step 7 of the following procedure and store the e-mail
address of the administrator as the forwarding address. Note that only one
set can be configured to have all received faxes forwarded.
♦ To store a set that uses e-mail addresses in a personal book as forwarding
addresses, open the book before storing the set.
1
Press and then or
until ENTRY MODE is selected in the
display.
MENU
Display:
MENU MODE
1:RECEIVE MODE
2:LISTING MODE
3:ENTRY MODE
all.book Page 104 Thursday, May 13, 2004 8:51 AM
Inbound Routing
105
3. Network
Scanner
2
Press and then to select
FAX TRANSFER SETTING.
3
Press . Make sure that SET is
selected.
4
Press .
5
Enter a 2-digit number from 01 to 41. This number is used to identify the
set that you are storing.
6
Enter a name for the set by pressing the letter entry keys (see Step 6 on
page 26). (Maximum of 20 characters.)
If you don’t want to enter a name, go directly to Step 7.
7
Press .
• If “TRANSFER ALL” has already been
selected for a set, or if you are storing
the set from a personal book, you must
enter one or more sender’s numbers
(the display at right does not appear).
Go to step 10.
8
Press or to select INPUT TSI# if you wish to only forward
faxes from specific sender’s numbers.
Select TRANSFER ALL if you wish to forward all received faxes.
9
Press .
• If you selected TRANSFER ALL in Step 8, go to step 12.
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
3:ENTRY MODE
ENTER #(01-10, , )
FAX TRANSFER SETTING
1=SET
2=CLEAR
3=ON/OFF
FAX TRANSFER SET
SETTING #=
ENTRY MODE
07:SYSTEM # MODE
08:STORE JUNK FAX #
09:DEPT. PASSCODE
10:BOOK ENTRY MODE
11:FAX TRANSFER SETTING
3:ENTRY MODE
ENTER #(01-10, , )
FAX TRANSFER SET # 01
1=INPUT TSI#
2=TRANSFER ALL
The set number
appears here
all.book Page 105 Thursday, May 13, 2004 8:51 AM
Inbound Routing
106
10
Enter a sender’s fax number (max. 20 digits) by pressing the numeric
keys and then press . Repeat until all you have entered all desired
sender’s numbers.
Example: If the sender’s number is 210-555-1212, enter 2105551212.
Do not
enter 12105551212 (do not enter “1” for a long distance number).
• A combined total of up to 410 sender’s numbers can be entered for all sets.
A sender’s number that is already entered in another set cannot be entered.
• If you need to delete a sender’s number, press or to select the
number and then press .
11
Press .
12
Enter the forwarding e-mail addresses using any of the following
methods:
• Press a Rapid Key.
• Press and enter a Speed Dial number. (If you enter less than 3
digits for the number, press to complete the entry.)
• Press , enter an e-mail address, and then press . (Maximum
of 20 full e-mail addresses.)
Note: If you need to delete an e-mail address, press or to select
the address and then press .
Note: Scan to FTP and Scan to Desktop destinations cannot be selected.
13
When you have entered all forwarding
e-mail addresses, press .
START/
ENTER
STOP
START/
ENTER
SPEED DIAL
START/
ENTER
e-mail
START/
ENTER
STOP
START/
ENTER
3:ENTRY MODE
ENTER #(01-10, , )
FAX TRANSFER SET # 01
1=ACTIVATE NOW
2=ACTIVATE LATER
all.book Page 106 Thursday, May 13, 2004 8:51 AM
Inbound Routing
107
3. Network
Scanner
14
To activate the set immediately, make sure that ACTIVATE NOW is
selected in the display and press .
If you do not want to activate the set, press or to select
ACTIVATE LATER and press .
15
Press repeatedly to return to the date and time display.
START/
ENTER
START/
ENTER
STOP
Deleting a set
♦ To delete a set, you will need to know its number. To check the number,
print the Fax Transfer List as explained on page 212.
♦ To delete a set that was created in a personal book, open the book before
performing the steps below.
1
Press and then or
until ENTRY MODE is selected in the
display.
2
Press and then to select
FAX TRANSFER SETTING.
3
Press . and then or to
select CLEAR.
4
Press .
MENU
START/
ENTER
START/
ENTER
START/
ENTER
Display:
MENU MODE
1:RECEIVE MODE
2:LISTING MODE
3:ENTRY MODE
FAX TRANSFER CLEAR
SETTING #=
ENTRY MODE
07:SYSTEM # MODE
08:STORE JUNK FAX #
09:DEPT. PASSCODE
10:BOOK ENTRY MODE
11:FAX TRANSFER SETTING
3:ENTRY MODE
ENTER #(01-10, , )
FAX TRANSFER SETTING
1=SET
2=CLEAR
3=ON/OFF
all.book Page 107 Thursday, May 13, 2004 8:51 AM
Inbound Routing
108
5
Enter the 2-digit number of the set that you wish to delete.
6
Press .
7
Press repeatedly to return to the date and time display.
START/
ENTER
STOP
Activating or deactivating a set
Even if a set is stored, forwarding will not take place unless the set is
activated. Follow these steps to activate or deactivate a set.
1
Press and then or
until ENTRY MODE is selected in the
display.
2
Press and then to select
FAX TRANSFER SETTING.
3
Press . and then or to
select ON/OFF.
4
Press .
MENU
START/
ENTER
START/
ENTER
START/
ENTER
Display:
MENU MODE
1:RECEIVE MODE
2:LISTING MODE
3:ENTRY MODE
ENTRY MODE
07:SYSTEM # MODE
08:STORE JUNK FAX #
09:DEPT. PASSCODE
10:BOOK ENTRY MODE
11:FAX TRANSFER SETTING
3:ENTRY MODE
ENTER #(01-10, , )
FAX TRANSFER SETTING
1=SET
2=CLEAR
3=ON/OFF
3:ENTRY MODE
ENTER #(01-10, , )
FAX TRANSFER ON/OFF
01=SETTING #01 [ON]
02=SETTING #02 [OFF]
all.book Page 108 Thursday, May 13, 2004 8:51 AM
Inbound Routing
109
3. Network
Scanner
5
Press or to select the set
that you wish to activate or deactivate
and press .
6
To activate the selected set, make sure that ACTIVATE NOW is selected
in the display and press .
To deactivate the selected set, press or to select ACTIVATE
LATER and press .
7
Press repeatedly to return to the date and time display.
START/
ENTER
START/
ENTER
START/
ENTER
STOP
3:ENTRY MODE
ENTER #(01-10, , )
FAX TRANSFER SET # 01
1=ACTIVATE NOW
2=ACTIVATE LATER
The selected set
number appears here
Printing forwarded faxes
The machine is initially set to print all faxes that are forwarded. If desired, you
can change this setting to have the machine print only faxes that are not
successfully forwarded. See Option Setting 37 on page 210.
File format
The file format when a fax is converted to e-mail is PDF or TIFF as selected in
SCAN TO E-MAIL SET-UP (see page 85). The compression method is fixed
at G4.
all.book Page 109 Thursday, May 13, 2004 8:51 AM
Using an LDAP Server: Searching for Destinations and User Authorization
110
Using an LDAP Server: Searching for
Destinations and User Authorization
If the network scanner option is installed and your network has an LDAP
server, you can search for destinations on the LDAP server and/or use the
LDAP server for user authorization.
LDAP server settings
To use an LDAP server to search for destinations and for user authorization,
you must first configure your LDAP server settings in the Web page of the
machine.
Open the Web page in your browser on your computer (see page 80) and
click LDAP under Setup in the menu at the left of the page. The following
screen appears.
all.book Page 110 Thursday, May 13, 2004 8:51 AM
Using an LDAP Server: Searching for Destinations and User Authorization
111
3. Network
Scanner
Select Enable for the LDAP setting and enter the IP address or network name
of your LDAP server in LDAP Server. Enter settings for Search Root, Port
Number, Timeout, User Name, Password, and Authentication Type (types
supported are Anonymous, SIMPLE and DIGEST-MD5). Consult the
administrator of the LDAP server for this information, and note that the LDAP
server may have restrictions on the characters that can be entered for the
password. In Applicable destination type, select what type of destinations
will be searched (e-mail destinations, fax destinations, or both). When
finished, click Submit to store the settings.
Searching for a destination on an LDAP server (Global
Address Book Search)
Once the LDAP server settings have been completed as explained in the
previous section, you can search for a destination on the LDAP server when
faxing or sending an image by Scan to E-mail.
♦ Destinations on the LDAP server are searched for by name.
♦ You can also search for a destination on an LDAP server when selecting
destinations for a Broadcast transmission. When you reach Step 3 of the
Broadcast procedure on page 151, follow steps 2 through 9 below to
search for the destination.
1
Load the document(s).
SEND READY will appear in the
display.
• Press and/or to
set the resolution and contrast if
needed.
2
Press .
RESOLUTION
CONTRAST
Z
GAB SEARCH
Display:
GLOBAL ADDRESS SEARCH
ENTER KEYWORD
[
]
all.book Page 111 Thursday, May 13, 2004 8:51 AM
Using an LDAP Server: Searching for Destinations and User Authorization
112
3
Press the letter entry keys to enter the name of the destination (the
keyword), or as much of the name as you know. (See Step 6 on page 26;
maximum of 60 characters.)
• An asterisk can be entered as a wildcard (press ) when you aren’t
sure of a name. For example, if “Jo* Smith” is entered, the results will
include names such as “Joanne Smith”, “Joe Smith”, “John Smith”, etc.
4
Press . The search will begin.
5
When the search is finished, all names
found that match your entered keyword
will appear in the display.
• “Fax”, “Mail”, or “M/F” (both e-mail and fax) will appear next to the name to
indicate the type of address(es) listed for the name. If “Applicable
destination type” is set to e-mail only or fax only in the LDAP settings in the
machine’s Web page, only e-mail or only fax destinations will appear.
• If no matches were found for your keyword, “NO MATCHING ADDRESS
FOUND” will appear in the display. Press to clear the message and
try a different keyword.
• If the machine was unable to establish communication with the LDAP
server, an error message will appear. Follow the instructions in the
message (you may need to check the LDAP settings in the machine’s Web
page or consult your network administrator). To clear the message, press
.
N/*
START/
ENTER
START/
ENTER
START/
ENTER
GLOBAL ADDRESS SEARCH
[Jo
+ Smith]
Joanne Smith Fax
Joe Smith M/F
John Smith Mail
Josephine Smith M/F
Display (example):
Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =
SYMBOL
A /
|
S D F G / { H / } J / [ K / ] L / +
Caps Lock
Z / < X / > C V B N / * M / ? @ .com
SHIFT
/ ^ / / \ ; / :
Space
_
- . / , DEL
01 02 03 04 05 06 07 08 09 10
11 12 13 14 15 16 17 18 19 20
21 22 23 24 25 26 27 28 29 30
31 32 33 34 35 36 37 38 39
all.book Page 112 Thursday, May 13, 2004 8:51 AM
Using an LDAP Server: Searching for Destinations and User Authorization
113
3. Network
Scanner
6
Press or until the desired name is selected in the display.
• To check the e-mail address and/or fax number that is listed for a name,
press after selecting the name. (Press to return when finished.)
7
When you have selected the desired name, press .
• If both an e-mail address and a fax number are listed for the selected name,
go to Step 8 below.
• If only an e-mail address or only a fax number is listed, go to Step 9.
8
If both an e-mail address and a fax
number are listed for the selected
name, the screen at right will appear.
Press or to select the
destination type and press .
START/
ENTER
START/
ENTER
SELECT DESTINATION TYPE
1 = E-MAIL
2 = FAX
GLOBAL ADDRESS SEARCH
[Jo
+ Smith]
MORE THAN 16 MATCHES
FOUND.
CONTINUE SELECTING ▼ AGAIN
TO VIEW NEXT 16 MATCHES.
If there are more than 16 matches
for your keyword, the message at
right will appear after you scroll
through the first 16 matches.
Press to continue viewing
the remaining matches.
all.book Page 113 Thursday, May 13, 2004 8:51 AM
Using an LDAP Server: Searching for Destinations and User Authorization
114
9
Complete the operation as follows:
• E-mail: Transmission will begin after 5 seconds. If you wish to enter a
message or change the sender name, sender e-mail address or file format,
press before 5 seconds elapes (before transmission begins), and
then perform steps 10 through 12. If you do not press , this completes
the operation.
• Fax: Transmission will begin immediately. This completes the operation.
• Broadcast transmission: You will return to Step 3 of the Broadcast
procedure on page 151. Select another destination in Step 3 or go on to
Step 4 of the Broadcast procedure.
10
If you pressed in Step 9 to
change e-mail options or enter a
message, the screen at right will
appear. Press to select the option
that you wish to change and then press
. Change the selected option as
follows:
• FROM
Enter your name, press , enter your e-mail address, and press .
• FILE FORMAT
Press to select the desired combination of file format (TIFF or PDF)
and compression (G3, G4 or NO COMPRESSION), and then press .
• MESSAGE
Use the letter entry keys to enter a message (maximum of 256 characters).
A line break can be entered by pressing . When finished, press .
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
1:START SCANNING
2:FROM
XXX
3:FILE FORMAT
XXX
4:MESSAGE
NO MESSAGE
all.book Page 114 Thursday, May 13, 2004 8:51 AM
Using an LDAP Server: Searching for Destinations and User Authorization
115
3. Network
Scanner
11
When you have finished changing the
options, press or to select
START SCANNING.
12
Press to begin scanning and transmission.
START/
ENTER
Storing a destination from an LDAP server in a Rapid Key
or Speed Dial number
When using the Web page to store an e-mail or fax destination in a Rapid Key
or Speed Dial number, you can search an LDAP server for the destination.
(Note: Searching an LDAP server is only possible when using the Web page
to store a destination in a Rapid Key or Speed Dial number; not when using
the operation panel of the machine.)
In the E-mail Destination Control or Fax Destination Control page (click E-
mail or Fax under Destination Management in the Web page menu to open
these pages), click the Global Address Search button. The page below
opens.
1:START SCANNING
2:FROM
XXX
3:FILE FORMAT
XXX
4:MESSAGE
NO MESSAGE
all.book Page 115 Thursday, May 13, 2004 8:51 AM
Using an LDAP Server: Searching for Destinations and User Authorization
117
3. Network
Scanner
♦ When a Global Address Book search is begun.
♦ When is pressed after pressing and entering an e-mail
address.
♦ When is pressed.
♦ When is pressed.
♦ When is pressed after entering a fax number with the numeric keys
♦ When a Group Key or Program Key is pressed, or when is pressed in
the final step of a Broadcast or Timer transmission.
♦ If a login name is stored in a personal book, login will be required when the
book is opened but not at the time of transmission from the book. If a login
name is not stored, login will be required at the time of transmission from
the book, but not when the book is opened.
♦ When is pressed to send a fax after answering a call on an extension
phone connected to the same line as the machine.
Follow the steps below to log in.
START/
ENTER
e-mail
REDIAL
SPEAKER
START/
ENTER
START/
ENTER
START/
ENTER
1
When the screen at right appears, login
is required. Press the letter entry keys
to enter your login name and then
press .
2
If your e-mail address is also required
for login, the screen at right will
appear. Enter your e-mail address and
press . (Otherwise, skip this
step.)
START/
ENTER
START/
ENTER
ENTER LOGIN NAME
[
]
OR PRESS PERSONAL BOOK KEY
TO SELECT FROM SENDER
ENTER E-MAIL ADDRESS
[
]
all.book Page 117 Thursday, May 13, 2004 8:51 AM
Using an LDAP Server: Searching for Destinations and User Authorization
118
3
The screen at right will appear. Enter
your password (this will appear as
asterisks) and then press .
• This completes the login procedure. For Scan to E-mail, the default sender
name programmed in the machine (see page 85) and your e-mail address
as stored on the LDAP server will be used as the sender name and sender
e-mail address. (Note that the sender name cannot be changed during the
transmission procedure.)
• If “SERVER ACCESS DENIED. PLEASE CHECK AND RE-ENTER THE
INFORMATION.” appears in the display, your login name, e-mail address (if
required), or password does not match the corresponding entry in the
LDAP server. Press to clear the message and repeat the login
procedure, taking care that all entries are correct.
• If an incorrect login name or password is entered three times in a row,
“USER LOCK OUT” will appear and it will not be possible to operate the
machine for 1 minute.
• If the machine was unable to establish communication with the LDAP
server, an error message will appear. Follow the instructions in the
message (you may need to check the LDAP settings in the machine’s Web
page or consult your network administrator). To clear the message, press
.
START/
ENTER
START/
ENTER
START/
ENTER
ENTER PASSWORD
[
]
Logging in from the sender list
If your login name is stored in your personal book, you can select the sender
name stored in your personal book to log in. This saves you the trouble of
manually entering your login name (and your e-mail address if required).
1
When the screen at right appears, login
is required. Press .
PERSONAL
BOOK
ENTER LOGIN NAME
[
]
OR PRESS PERSONAL BOOK KEY
TO SELECT FROM SENDER
all.book Page 118 Thursday, May 13, 2004 8:51 AM
Installing the Printer Driver
129
4. Network
Printer
4
Insert your Windows NT Server 4.0 CD-ROM into your CD-ROM drive. Make
sure the correct path is entered and click the Continue button.
5
Follow the instructions on your screen to install the component. When
finished, restart Windows.
6
The next step is to install the printer driver using the Add Printer Wizard. Click
the Start button, point to Settings, and then click on Printers.
7
Double-click Add Printer in the Printers window to run the Add Printer
Wizard. Select My Computer and then click Next.
8
A list of the ports will appear. Click the Add Port button.
9
The Printer Ports window will show a list of the available ports. Select LPR
Port and click the New Port button.
10
The “Add LPR compatible printer” window will appear. Enter the IP address of
the printer and any queue name you wish, and click the OK button.
• If you need to check the IP address, follow the procedure in
Printing out the
Network Settings
on page 79.
all.book Page 129 Thursday, May 13, 2004 8:51 AM
Installing the Printer Driver
130
11
Click the Close button in the Printer Ports window.
12
Make sure the new port is selected in the list of ports and then click the Next
button.
13
The Add Printer Wizard will display a list of printer models and manufacturers.
Click the Have Disk button.
14
Insert the PRINTER UTILITIES CD-ROM into your CD-ROM drive. If the
“Readme First” window appears, click Cancel to close the window.
15
Enter the path Q:\Option\English\Nt_pclxl (substitute the letter of
your CD-ROM drive for “Q”) and click the OK button.
16
The printer driver name will appear in the Add Printer Wizard. Click Next.
all.book Page 130 Thursday, May 13, 2004 8:51 AM
Setting Up Status and Alert Messages
139
4. Network
Printer
Next, click Status Message Parameters in the Web page menu. Enter the e-
mail addresses to which status messages are to be sent, and select the
schedule (1 or 2) for sending status messages. Schedules 1 and 2 can be set
up at the bottom of the page.
To set up alert messaging, click Alert Message Parameters in the Web
menu. Enter the e-mail addresses to which alert messages are to be sent,
and select the conditions that will cause an alert message to be sent.
Setting Passwords
Passwords can be set to restrict Web page access and protect settings. For
more information, see page 81.
all.book Page 139 Thursday, May 13, 2004 8:51 AM
Printing from a Computer
140
Printing from a Computer
Before printing, make sure that the ON LINE indicator on the machine is lit. If
the ON LINE indicator is not lit, press to switch the machine to the on-
line state.
1
When you are ready to print a document from an application on your
computer, select Print from the File menu. The Print dialog box appears.
2
If you need to adjust any of the print settings, select Properties, Setup, or
Printer from the Print dialog box (the name of the button varies depending on
the application).
3
The Properties appear. Adjust the settings as desired, and then click
OK
. (The
settings are explained in the following pages and in on-screen Help.)
4
Select the print range and adjust any other settings as desired in the Print
dialog box.
5
When you are ready to begin printing, click Print or OK in the Print dialog
box.
Note: When you adjust the print settings as explained above in Step 2, your
changes will only remain in effect while you are using the application. If you
wish to make permanent changes, open the Printers folder in Windows, right-
click on the Sharp printer icon, and select Properties (Windows NT:
Document Defaults, Windows 2000/XP: Printing Preferences) from the
sidebar menu.
ON LINE
all.book Page 140 Thursday, May 13, 2004 8:51 AM
Printing from a Computer
141
4. Network
Printer
Canceling a print job
Follow the steps below to cancel a print job.
♦ If there is a problem with a print job that is sent to the machine (for
example, the machine does not have the paper size specified for the job)
the ALARM light on the machine will come on. When this happens, you can
either cancel the job, or continue the job in spite of the problem.
Canceling a print job
1
Press twice to display the NETWORK PRINT STATUS screen.
2
Press once to switch the machine off-line.
3
Press .
4
Press to select YES.
JOB STATUS
ON LINE
STOP
1
Continuing a print job when the ALARM light is on
Note: If the ALARM light has come on because the machine does not have
the size of paper specified for the job and you continue the job anyway, the job
will be printed on a different size of paper.
1
Press twice to display the NETWORK PRINT STATUS screen.
2
Press .
3
Press to select YES.
JOB STATUS
START/
ENTER
1
all.book Page 141 Thursday, May 13, 2004 8:51 AM
Opening the Printer Driver
142
Opening the Printer Driver
Opening the printer driver from an application
When you adjust the printer driver settings from an application, your changes
will only remain in effect while you are using the application.
1
Within the application, select Print from the File menu.
2
Click the Properties, Setup, or Printer button in the Print dialog box (the
name of the button varies depending on the application).
3
The properties of the SHARP FO-DC Series printer driver will appear.
4
Select the desired settings on each tab.
5
Click the OK button to store the settings and close the properties.
Opening the printer driver from the Start menu
When you adjust the printer driver settings from the Start menu, your changes
will remain in effect for all subsequent jobs.
1
Open the Printers folder (click the Start button, point to Settings, and select
Printers; the exact steps may vary depending on your operating system).
2
Right-click the Sharp printer driver icon and select Properties (Windows NT:
Document Defaults, Windows 2000/XP: Printing Preferences) from the
sidebar menu.
3
The properties of the SHARP FO-DC Series printer driver will appear.
4
Select the desired settings on each tab.
5
Click the OK button to store the settings and close the properties.
all.book Page 142 Thursday, May 13, 2004 8:51 AM
Printer Driver Settings
143
4. Network
Printer
Printer Driver Settings
The print settings that can be selected in the Paper, Page Layout, Quality, and
Options tabs of the printer driver are described below.
Paper tab
Paper Size
Select the paper size to be used for printing.
If the paper size set in the application is different from this setting, the paper
size in the application normally takes precedence.
Fit to Paper
Check Fit to Paper to adjust the size of the image sent from the application to
the paper size specified in Output Paper Size.
Limitations:
When one of following is selected, the "Fit to Paper" function can not be
selected.
Scaling: Any setting except 100%
N-Up: Any setting except Off
All Raster: On
Note: When Fit to Paper is selected, the paper size specified in the
application is not used (the size specified in the Fit to Paper setting is used
instead).
Orientation
Select Portrait or Landscape for the orientation.
all.book Page 143 Thursday, May 13, 2004 8:51 AM
Making Copies
149
5. Making
Copies
4
Select MULTI if you do not want the copies sorted, or SORT if you want
the copies sorted (press or ).
5
Press to begin copying.
START/
ENTER
Checking and canceling copy jobs in memory
You can display the status of copy jobs in memory by following the steps
below. You can also cancel a copy job with this procedure.
Example of three copies
each of three originals
A
B
C
A
B
C
A
B
C
A
B
C
C
C
C
B
B
B
A
A
A
Originals
Sorted
(SORT COPY)
Not sorted
(MULTI COPY)
1
Press (flip up the Rapid Key
overlay). Make sure that COPY STATUS
is selected in the display.
2
Press .
• The copy jobs appear.
• To print out the list of jobs, press
.
MEM.STATUS
B
START/
ENTER
REPORT
N/*
Display:
MEMORY STATUS REPORT
1:COPY STATUS
2:MEMORY TX STATUS
3:MEMORY RX STATUS
4:MESSAGE CLEAR
Number of stored copy jobs
COPY STATUS (004)
001:M#133 10:36 AM
COPY : COPYING
002:M#136 10:39 AM
SORT COPY: COPYING
3-digit memory
number
assiged to job
Type of job
(sort or not)
all.book Page 149 Thursday, May 13, 2004 8:51 AM
Making Copies
150
3
Press or to scroll through the list of jobs.
To cancel a job, press or to select the job, press , and
then press .
4
When you have finished checking the list, press twice to return to
the date and time display.
DEL
START/
ENTER
STOP
all.book Page 150 Thursday, May 13, 2004 8:51 AM
151
6. Special
Functions
6. Special Functions
Broadcasting
The Broadcasting function allows you to send the same fax to as many as 179
destinations on the FO-DC500/525, or 279 destinations on the FO-DC600, in
a single operation. First load the document, then enter the numbers of the
receiving machines. The document will be automatically transmitted to each
destination.
♦ If the network scanner option is installed, you can also select e-mail
recipients as destinations of a broadcast transmission (this is called “I
SEND MODE”). An e-mail address can be entered directly or specified
using a Rapid Key or Speed Dial number.
1
Load the document (s).
• SEND READY will appear in the
display.
2
Press .
3
Select the destinations using any of the following methods:
• Press a Rapid Key.
• Press and enter a Speed Dial number. (If you enter less than 3
digits for the number, press to complete the entry.)
• Press a Group Key. (See
Storing numbers in Group Keys
on page 154.)
• If the network scanner option is installed and your network has an LDAP
server (see page 110), press to search for a destination on the LDAP
server (follow steps 3 to 9 beginning on page 112).
BROADCAST
SPEED DIAL
START/
ENTER
Z
all.book Page 151 Thursday, May 13, 2004 8:51 AM
Broadcasting
152
• Enter a full fax number with the numeric keys (max. 60 digits) and then
press . (Note: A maximum of 20 full fax numbers can be entered.
Less can be entered if a large number of programs, timer operations, and/
or group keys have been stored.)
• Press , enter an e-mail address, and then press . (Only if the
network scanner option is installed; maximum of 20 full addresses.)
Note: If you need to delete a destination, press or to select the
destination and then press .
Note: Scan to FTP and Scan to Desktop destinations cannot be selected.
4
Press .
5
If desired, press and/or to set the resolution and
contrast.
6
If you are sending the document to only fax destinations, press
twice. Transmission will begin.
If e-mail recipients are included in the destinations, press once
and go to Step 7.
7
If you are sending the document to e-
mail destinations, the display at right
will appear to let you adjust the e-mail
settings. To adjust a setting, press
or to select the setting and
then press (see Step 6 on page
89).
When you are ready to send the
document, select “START SCANNING”
and press .
START/
ENTER
e-mail
START/
ENTER
STOP
START/
ENTER
RESOLUTION
CONTRAST
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
Display when e-mail recipients
have been selected:
1:START SCANNING
2:FROM
XXX
3:FILE FORMAT
XXX
4:MESSAGE
NO MESSAGE
Note: If fax destinations have also
been selected, the selections for
the file format are “TIFF-G4” and
“PDF-G4” (G3 cannot be used).
all.book Page 152 Thursday, May 13, 2004 8:51 AM
Broadcasting
153
6. Special
Functions
Broadcasting using a Group Key
If the destinations to which you want to broadcast have all been programmed
into one Group Key (see
Storing destinations in Group Keys
which follows),
you can perform the broadcasting operation using the following simplified
procedure.
♦ When using a Group Key to broadcast to e-mail destinations, the file format
selected in SCAN TO E-MAIL SETUP (page 85 and following) is used if a
file format is not selected in Step 2 below. If the Group Key also contains
fax destinations, only “TIFF-G4” and “PDF-G4” can be used for the format.
1
Load the document(s).
• SEND READY will appear in the
display.
• Press and/or to
set the resolution and contrast if
needed.
2
Press the appropriate Group Key. If the
key contains only fax destinations,
transmission will begin.
If the key contains e-mail addresses,
you can set e-mail options as
explained in Step 7 of the Broadcasting
procedure. Press
WITHIN 5
SECONDS
after pressing the Group
Key.
RESOLUTION
CONTRAST
When broadcasting to fax destinations, a Transaction Report is automatically
printed out after broadcasting is completed. Check the "Note" column of the
report to see if any of the fax destinations are marked "Busy" or have a
communication error code. If so, send the document to those destinations
again.
Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =
SYMBOL
A /
|
S D F G / { H / } J / [ K / ] L / +
Caps Lock
Z / < X / > C V B N / * M / ? @ .com
SHIFT
/ ^ / / \ ; / :
Space
_
- . / , DEL
01 02 03 04 05 06 07 08 09 10
11 12 13 14 15 16 17 18 19 20
21 22 23 24 25 26 27 28 29 30
31 32 33 34 35 36 37 38 39
all.book Page 153 Thursday, May 13, 2004 8:51 AM
Broadcasting
154
Storing destinations in Group Keys
Group Keys allow you to dial a group of fax numbers by simply pressing the
appropriate Group Key once. To store a group of numbers in a Group Key,
follow the steps below.
♦ Any Rapid Key that is not already programmed as a Rapid Key or a
Program Key can be used as a Group Key.
♦ Up to 158 numbers can be stored in one Group Key on the FO-DC500/525,
or 258 numbers on the FO-DC600.
♦ If the network scanner option is installed, e-mail addresses can also be
stored in a Group Key.
♦ To store a fax number or e-mail address in a Group Key, it must be
previously stored in a Rapid Key or Speed Dial number. Fax numbers and
e-mail addresses cannot be directly entered.
1
Press and then or
until PROGRAM/GROUP MODE is
selected in the display.
2
Press and then or to
select GROUP ENTRY MODE.
3
Press .
MENU
START/
ENTER
START/
ENTER
Display:
MENU MODE
2:LISTING MODE
3:ENTRY MODE
4:OPTIONAL SETTING
5:PROGRAM/GROUP MODE
PROGRAM/GROUP MODE
1:PROGRAM ENTRY MODE
2:GROUP ENTRY MODE
GROUP ENTRY MODE
1=SET
2=CLEAR
all.book Page 154 Thursday, May 13, 2004 8:51 AM
Broadcasting
155
6. Special
Functions
4
Make sure that “SET” is selected and
then press .
(To clear a Group Key, select CLEAR
and then press .)
5
Press any Rapid Key not already
programmed to select it as a Group
Key.
(If you are clearing a Group Key,
press it and go to Step 9.)
6
Enter a name for the Group Key by pressing the letter entry keys (see
Step 6 on page 26). (Maximum of 20 characters.)
If you don’t want to enter a name, go directly to Step 7.
7
Press .
8
Enter the destinations using any of the following methods:
• Press a Rapid Key.
• Press and enter a Speed Dial number. (If you enter less than 3
digits for the number, press to complete the entry.)
Note: If you need to delete a destination, press or to select the
destination and then press .
Note: Scan to FTP and Scan to Desktop destinations cannot be selected.
START/
ENTER
START/
ENTER
START/
ENTER
SPEED DIAL
START/
ENTER
STOP
ENTER NAME
USING KEYBOARD
Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =
SYMBOL
A /
|
S D F G / { H / } J / [ K / ] L / +
Caps Lock
Z / < X / > C V B N / * M / ? @ .com
SHIFT
/ ^ / / \ ; / :
Space
_
- . / , DEL
01 02 03 04 05 06 07 08 09 10
11 12 13 14 15 16 17 18 19 20
21 22 23 24 25 26 27 28 29 30
31 32 33 34 35 36 37 38 39
GROUP SET
PRESS GROUP KEY
all.book Page 155 Thursday, May 13, 2004 8:51 AM
Broadcasting
156
Editing a group
If necessary, you can add numbers to or delete numbers from a group by
repeating the programming procedure for the Group Key. Select SET in Step
3 and select the Group Key in Step 5. Add or delete numbers as explained in
Step 8.
9
Press .
10
Return to Step 5 to program another Group Key, or press
repeatedly until you return to the date and time display.
START/
ENTER
STOP
all.book Page 156 Thursday, May 13, 2004 8:51 AM
Confidential Operations
157
6. Special
Functions
Confidential Operations
The Confidential function can be used to transmit and receive confidential
documents.
Confidential transmission
When you send a document using the Confidential function, the receiving
machine holds it in memory instead of immediately printing it out. When the
receiving party enters the correct passcode, the document is printed out.
♦ Confidential transmission is only possible when the receiving machine is a
Sharp model with confidential reception capability.
♦ To use this function, your name and fax number (OWN PASSCODE) must
be entered in your machine as explained on page 25.
♦ Some machines have multiple mailboxes for receiving confidential faxes. If
you are sending to a machine with multiple confidential mailboxes, contact
the receiving party in advance for the appropriate mailbox number.
1
Load the document (s).
• SEND READY will appear in the
display.
• Press and/or to
set the resolution and contrast if
needed.
2
Press (flip up the Rapid Key
overlay if it is down).
3
Make sure that CONFIDENTIAL TX is selected and then press .
RESOLUTION
CONTRAST
CONFIDENTIAL
Z/<
START/
ENTER
Display:
CONFIDENTIAL FUNCTION
1:CONFIDENTIAL TX
2:CONFIDENTIAL DATA PRINT
3:CONFIDENTIAL CODE SET
4:CONFIDENTIAL CODE CLEAR
all.book Page 157 Thursday, May 13, 2004 8:51 AM
Confidential Operations
158
4
If the receiving machine has multiple confidential mailboxes, enter the
appropriate mailbox number with the numeric keys (this step is required
for machines with multiple mailboxes).
If the receiving machine doesn’t have multiple mailboxes, go directly to
Step 5.
5
Press .
6
Dial the receiving machine using one of the following methods:
• Press a Rapid Key.
• Press and enter a Speed Dial number (if you enter less than 3
digits, press to complete the entry). Check the name that appears,
and then press .
• Enter a full fax number with the numeric keys, and press .
Transmission will take place when the connection is established.
START/
ENTER
SPEED DIAL
START/
ENTER
START/
ENTER
START/
ENTER
Confidential reception
When another machine sends you a document by confidential transmission,
your machine holds it in memory instead of immediately printing it out. The
document cannot be printed out until you enter the correct passcode.
Your fax has 10 "mailboxes" in which confidential documents can be received.
Each mailbox has its own passcode, allowing up to 10 different people or
groups to each receive their own confidential documents. The mailboxes are
identified by 2-digit numbers.
all.book Page 158 Thursday, May 13, 2004 8:51 AM
Confidential Operations
159
6. Special
Functions
1
Press (flip up the Rapid Key
overlay if it is down) and then or
until CONFIDENTIAL CODE SET
is selected in the display.
2
Press .
3
Enter a 2-digit number (from "00" to "99") by pressing the numeric keys.
This number identifies the mailbox.
4
Enter a 4-digit passcode for the mailbox with the numeric keys.
5
Press .
6
Enter a name for the mailbox (max. of 20 characters) by pressing the
letter entry keys (make sure the Rapid Key overlay is down).
Example: SHARP =
• For more information on entering letters, see Step 6 on page 26.
CONFIDENTIAL
Z/<
START/
ENTER
START/
ENTER
Caps Lock
S H / }
A /
|
R / $
P / =
Programming the confidential passcode
To receive a confidential document, you must first program a 2-digit mailbox
number and a 4-digit passcode.
Note: Be sure to inform the transmitting party of your 2-digit mailbox number in
advance. The transmitting party will need this number to send you confidential
faxes.
Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =
SYMBOL
A /
|
S D F G / { H / } J / [ K / ] L / +
Caps Lock
Z / < X / > C V B N / * M / ? @ .com
SHIFT
/ ^ / / \ ; / :
Space
_
- . / , DEL
01 02 03 04 05 06 07 08 09 10
11 12 13 14 15 16 17 18 19 20
21 22 23 24 25 26 27 28 29 30
31 32 33 34 35 36 37 38 39
Display:
CONFIDENTIAL FUNCTION
1:CONFIDENTIAL TX
2:CONFIDENTIAL DATA PRINT
3:CONFIDENTIAL CODE SET
4:CONFIDENTIAL CODE CLEAR
all.book Page 159 Thursday, May 13, 2004 8:51 AM
Confidential Operations
160
Clearing a passcode
1
Press (flip up the Rapid Key
overlay if it is down) and then or
until CONFIDENTIAL CODE
CLEAR is selected in the display.
2
Press .
3
Enter the 2-digit number that identifies the mailbox you want to clear.
4
Enter the 4-digit passcode of the mailbox with the numeric keys.
5
Press .
CONFIDENTIAL
Z/<
START/
ENTER
START/
ENTER
7
Press .
Note: After entering the passcode, the machine will print it out for your records. If
you forget the passcode and have kept no record, contact your Sharp dealer.
START/
ENTER
Display:
CONFIDENTIAL FUNCTION
1:CONFIDENTIAL TX
2:CONFIDENTIAL DATA PRINT
3:CONFIDENTIAL CODE SET
4:CONFIDENTIAL CODE CLEAR
all.book Page 160 Thursday, May 13, 2004 8:51 AM
Polling
165
6. Special
Functions
unlimited number of times, and then press .
If another document has already been stored, make sure that APPEND is
selected and then press .
7
Press and/or to adjust the resolution and contrast if
desired, and then press .
8
Press .
• The document will be scanned into memory, and your fax will go on polling
standby.
START/
ENTER
START/
ENTER
RESOLUTION
CONTRAST
START/
ENTER
START/
ENTER
1
Press and then or
until MEMORY POLL MODE is selected
in the display.
2
Press and then or to
select “CLEAR”.
3
Press twice to clear the documents.
MENU
START/
ENTER
START/
ENTER
Clearing a document
To clear a memory poll document (or documents) from memory, follow the
steps below:
Display:
MENU MODE
4:OPTIONAL SETTING
5:PROGRAM/GROUP MODE
6:SERIAL POLLING MODE
7:MEMORY POLL MODE
MEMORY POLLED MODE
1=SET
2=CLEAR
all.book Page 165 Thursday, May 13, 2004 8:51 AM
Entering and Using Programs
181
6. Special
Functions
14
Enter the mailbox number (2 digits). (Go directly to Step 15 if the
receiving machine does not have mailboxes.)
15
Press .
16
Dial the receiving machine using one of the following methods:
• Press a Rapid Key.
• Press and enter a Speed Dial number (if you enter less than 3
digits, press to complete the entry).
• Enter a full fax number with the numeric keys.
17
Press .
18
Press and/or to adjust the resolution and contrast if
desired, and then press .
19
If you want the document to be sent through memory, press .
If you want the document to be sent directly from the feeder, press
. (This is not possible if you included a timer setting.)
20
Press repeatedly until you return to the date and time display.
START/
ENTER
SPEED DIAL
START/
ENTER
START/
ENTER
RESOLUTION
CONTRAST
START/
ENTER
START/
ENTER
DOCUMENT
M/?
STOP
Confidential transmission
(Continued from
Initial procedure
.)
.
all.book Page 181 Thursday, May 13, 2004 8:51 AM
Entering and Using Programs
182
Serial Polling
(Continued from
Initial procedure
.)
Polling
(Continued from
Initial procedure
.)
14
Dial the machine to be polled using one of the following methods:
• Press a Rapid Key.
• Press and enter a Speed Dial number (if you enter less than 3
digits, press to complete the entry).
• Enter a full fax number with the numeric keys.
15
Press .
16
Press repeatedly until you return to the date and time display.
SPEED DIAL
START/
ENTER
START/
ENTER
STOP
14
Dial the machines to be polled using one or more of the following
methods:
• Press one or more Rapid Keys.
• Enter one or more Speed Dial numbers, pressing before each
number. (If you enter less than 3 digits for a Speed Dial number, press
to complete the entry.)
• Enter one or more full fax numbers with the numeric keys, pressing
after each full number.
• Press one or more Group Keys.
SPEED DIAL
START/
ENTER
START/
ENTER
all.book Page 182 Thursday, May 13, 2004 8:51 AM
Entering and Using Programs
183
6. Special
Functions
Note: If you need to delete a destination, press or to select the
destination and then press .
15
Press .
16
Press repeatedly until you return to the date and time display.
STOP
START/
ENTER
STOP
Broadcasting
(Continued from
Initial procedure
.)
14
Select the destinations using any of the following methods:
• Press a Rapid Key.
• Press and enter a Speed Dial number. (If you enter less than 3
digits for the number, press to complete the entry.)
• Enter a full fax number with the numeric keys and then press .
• Press a Group Key.
• Press , enter an e-mail address, and then press . (Only if the
network scanner option is installed.)
Note: If you need to delete a number, press or until the
destination appears in the display and then press .
15
Press .
SPEED DIAL
START/
ENTER
START/
ENTER
e-mail
START/
ENTER
STOP
START/
ENTER
all.book Page 183 Thursday, May 13, 2004 8:51 AM
Entering and Using Programs
184
Batch transmission
(Continued from
Initial procedure
.)
14
Dial the receiving machine using one of the following methods:
• Press a Rapid Key.
• Press and enter a Speed Dial number (if you enter less than 3
digits, press to complete the entry).
• Enter a full fax number with the numeric keys.
15
Press .
16
Press and/or to adjust the resolution and contrast if
desired, and then press .
17
Press .
18
Press repeatedly to return to the date and time display.
SPEED DIAL
START/
ENTER
START/
ENTER
RESOLUTION
CONTRAST
START/
ENTER
START/
ENTER
STOP
16
Press and/or to adjust the resolution and contrast if
desired, and then press .
17
Press .
18
Press repeatedly until you return to the date and time display.
RESOLUTION
CONTRAST
START/
ENTER
START/
ENTER
STOP
all.book Page 184 Thursday, May 13, 2004 8:51 AM
Entering and Using Programs
185
6. Special
Functions
Being Polled (Memory polling)
(Continued from
Initial procedure
.)
14
Press to allow polling only once, or to allow polling an unlimited
number of times.
15
Press .
16
Press and/or to adjust the resolution and contrast if
desired, and then press .
17
Press .
18
Press repeatedly until you return to the date and time display.
1 2
START/
ENTER
RESOLUTION
CONTRAST
START/
ENTER
START/
ENTER
STOP
Clearing a Program Key
To clear a Program Key, follow these steps:
1
Press and then or
until PROGRAM/GROUP MODE is
selected in the display.
2
Press . Make sure that PROGRAM
ENTRY MODE is selected.
MENU
START/
ENTER
Display:
MENU MODE
2:LISTING MODE
3:ENTRY MODE
4:OPTIONAL SETTING
5:PROGRAM/GROUP MODE
PROGRAM/GROUP MODE
1:PROGRAM ENTRY MODE
2:GROUP ENTRY MODE
all.book Page 185 Thursday, May 13, 2004 8:51 AM
Entering and Using Programs
186
3
Press and then or to
select CLEAR.
4
Press .
5
Press the Program Key that you want
to clear.
6
Press .
7
Press repeatedly until you return to the date and time display.
START/
ENTER
START/
ENTER
START/
ENTER
STOP
Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =
SYMBOL
A /
|
S D F G / { H / } J / [ K / ] L / +
Caps Lock
Z / < X / > C V B N / * M / ? @ .com
SHIFT
/ ^ / / \ ; / :
Space
_
- . / , DEL
01 02 03 04 05 06 07 08 09 10
11 12 13 14 15 16 17 18 19 20
21 22 23 24 25 26 27 28 29 30
31 32 33 34 35 36 37 38 39
PROGRAM ENTRY MODE
1=SET
2=CLEAR
PROGRAM CLEAR
PRESS PROGRAM KEY
all.book Page 186 Thursday, May 13, 2004 8:51 AM
Entering and Using Programs
187
6. Special
Functions
Using a Program Key
Follow the steps below to perform a programmed operation.
1
If this is a transmission operation or
memory polling operation, load the
document.
2
Press the appropriate Program Key.
Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =
SYMBOL
A /
|
S D F G / { H / } J / [ K / ] L / +
Caps Lock
Z / < X / > C V B N / * M / ? @ .com
SHIFT
/ ^ / / \ ; / :
Space
_
- . / , DEL
01 02 03 04 05 06 07 08 09 10
11 12 13 14 15 16 17 18 19 20
21 22 23 24 25 26 27 28 29 30
31 32 33 34 35 36 37 38 39
Canceling a programmed timer operation
If a Program Key has been pressed for a timer operation and you need to
cancel the operation before it is performed, follow the steps below.
Note: This procedure will not work for a document stored for a batch transmission.
To cancel a batch transmission operation, see
Canceling a document stored for
batch transmission
on page 177.
1
Press the Program Key.
2
Press .
START/
ENTER
all.book Page 187 Thursday, May 13, 2004 8:51 AM
Duplex Scanning for Two-sided Documents
188
Duplex Scanning for Two-sided Documents
To transmit or copy documents which have printing or graphics on both sides
of the page or pages, use Duplex Scanning. With this function, you simply
feed the document (all pages) through the machine once, turn the stack of
pages over, and feed it through again.
♦ The machine will automatically sort the pages into the correct order (front of
1st page, back of 1st page, front of 2nd page, back of 2nd page, etc.).
♦ Duplex Scanning can be used for copying (single copies and sorted
multiple copies only) and any type of transmission from memory.
♦ Note that any blank sides must be included when scanning the pages (if the
number of pages is not equal each time the machine scans the stack, an
error will result). The blank sides will not, however, be printed out.
1
Load the document (s).
• Make sure the page(s) are front face
down, with the first page on the bottom.
• SEND READY will appear in the
display.
2
Press and then .
3
Perform all steps of the desired copy or memory transmission.
4
When all pages of the document have been scanned, turn the stack over
(do not change the page order) and load it again.
5
Press .
DUPLEX SCAN
START/
ENTER
START/
ENTER
all.book Page 188 Thursday, May 13, 2004 8:51 AM
Print Hold
189
6. Special
Functions
Print Hold
The Print Hold function is used to hold all received faxes in memory instead of
immediately printing them out. To print the faxes, the programmed Print Hold
code must be entered.
To use the Print Hold function, program a Print Hold code and then turn on the
Print Hold function as explained in the following sections.
Programming the Print Hold code
Follow the steps below to program a Print Hold code.
1
Press and then .
• Make sure that PRINT HOLD is
selected in the display.
2
Press and then or
until PRINT HOLD CODE SET is
selected.
3
Press .
4
Press the numeric keys to enter the desired Print Hold code (4 digits).
5
Press .
• The machine will print out the Print Hold code for your records.
• In the event that you forget the code and have kept no record, contact your
Sharp dealer.
MENU
START/
ENTER
START/
ENTER
START/
ENTER
Display:
MENU MODE
6:SERIAL POLLING MODE
7:MEMORY POLL MODE
8:NETWORK SETTING
9: PRINT HOLD
PRINT HOLD
1:PRINT HOLD DATA PRINT
2:PRINT HOLD CODE SET
3:PRINT HOLD CODE CLEAR
all.book Page 189 Thursday, May 13, 2004 8:51 AM
Print Hold
190
Turning on the Print Hold function
To turn on the Print Hold function, set Option Setting 38 to YES (see pages
201 and 211).
Note: A Print Hold code must be programmed before Option Setting 38 can
be set to YES.
Printing received faxes
When a fax has been received to memory because the Print Hold function is
turned on, RCVD PRINT HOLD FAX will appear in the display. Follow the
steps below to print the fax (or faxes).
1
Press and then .
• Make sure that PRINT HOLD is
selected in the display.
2
Press .
• Make sure that PRINT HOLD DATA
PRINT is selected in the display.
3
Press .
4
Press the numeric keys to enter the Print Hold code.
5
Press .
• The received fax will print out.
MENU
START/
ENTER
START/
ENTER
START/
ENTER
Display:
MENU MODE
6:SERIAL POLLING MODE
7:MEMORY POLL MODE
8:NETWORK SETTING
9: PRINT HOLD
PRINT HOLD
1:PRINT HOLD DATA PRINT
2:PRINT HOLD CODE SET
3:PRINT HOLD CODE CLEAR
all.book Page 190 Thursday, May 13, 2004 8:51 AM
Print Hold
191
6. Special
Functions
Clearing the Print Hold code
Follow the steps below if you need to clear the Print Hold code.
Note: To clear the Print Hold code, Option Setting 38 must first be set to NO.
1
Press and then .
• Make sure that PRINT HOLD is
selected in the display.
2
Press and then .
• Make sure that PRINT HOLD CODE
CLEAR is selected in the display.
3
Press .
4
Press the numeric keys to enter the Print Hold code.
5
Press .
MENU
START/
ENTER
START/
ENTER
START/
ENTER
Display:
MENU MODE
6:SERIAL POLLING MODE
7:MEMORY POLL MODE
8:NETWORK SETTING
9: PRINT HOLD
PRINT HOLD
1:PRINT HOLD DATA PRINT
2:PRINT HOLD CODE SET
3:PRINT HOLD CODE CLEAR
all.book Page 191 Thursday, May 13, 2004 8:51 AM
Department Control
192
Department Control
Department Control is used to restrict use of the machine to authorized users.
When it is activated, a department code must be entered before an operation
can be performed.
♦ Department Control can only be activated by your Sharp dealer. If you wish
to use this function, contact your dealer.
♦ Department Control allows you to track the number of pages transmitted as
well as the transmission time for each authorized department or person.
See
Department Usage List
on page 215.
Programming Department Codes
Up to 99 different Department Codes can be programmed to allow access to
the machine. Transmitted pages and transmission time will be kept track of
separately for each code. After you enter a code, inform the appropriate group
or individual.
♦ A name must be assigned to each code. Only the name, not the code, will
appear on the Department Usage List.
♦ Be sure to keep a record of each code and name. If you misplace the
record, contact your dealer.
1
Press and then or
until ENTRY MODE is selected in the
display.
2
Press and then or
until DEPT. PASSCODE is selected.
MENU
START/
ENTER
Display:
MENU MODE
1:RECEIVE MODE
2:LISTING MODE
3:ENTRY MODE
ENTRY MODE
06:ID # MODE
07:SYSTEM # MODE
08:STORE JUNK FAX #
09:DEPT. PASSCODE
10:BOOK ENTRY MODE
all.book Page 192 Thursday, May 13, 2004 8:51 AM
Department Control
193
6. Special
Functions
3
Press .
4
Make sure that “SET” is selected and then press .
(To clear a Department Code, select CLEAR and then press .)
5
Programming: Enter a 2-digit number from “01” to “99” with the numeric
keys. This number identifies the Department Code that you will enter in
the next step.
Clearing: Enter the 2-digit number that identifies the Department Code
you want to clear.
Note:It is not possible to clear the Department Code that you are currently using to
access the machine. It is also not possible clear a Department Code if only one
code is programmed.
6
Programming: Enter a Department Code (4 digits or the number of digits
set by Option Setting 27 as explained on page 208).
Clearing: Enter the Department Code that you wish to clear, and go to
Step 9.
7
Press .
8
Press the letter entry keys to enter a name for the Department Code.
9
Press .
10
Return to Step 5 to program (or clear) another Department Code, or
press repeatedly to return to the date and time display.
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
STOP
DEPARTMENT CODE MODE
1=SET
2=CLEAR
all.book Page 193 Thursday, May 13, 2004 8:51 AM
Department Control
194
Accessing the machine
When Department Control is activated, you must enter your Department Code
before using the machine.
♦ If you do not begin the operation within one minute after entering the code,
the machine will return to controlled access mode.
Note: You do not need to enter a Department Code to receive faxes manually (by
picking up an extension phone connected to the same line and pressing on
the machine).
START/
ENTER
all.book Page 194 Thursday, May 13, 2004 8:51 AM
Blocking Reception of Unwanted Faxes
195
6. Special
Functions
Blocking Reception of Unwanted Faxes
The Anti Junk Fax function allows you to block reception of faxes from parties
that you specify. This saves paper by not printing out unwanted "junk" faxes.
To use this function, first turn it on by setting Option Setting 20 (Anti-Junk Fax)
to ON as explained on page 207, and then enter the fax numbers from which
you do not want to receive faxes as explained below.
♦ Up to 50 numbers can be entered in the Anti Junk Number List.
♦ To clear a number from the Anti Junk Number List, you need to know the 2-
digit number that identifies it. If you have forgotten this number, print out the
Anti Junk Number List as explained on page 212.
1
Press and then or
until ENTRY MODE is selected in the
display.
2
Press and then or
until STORE JUNK FAX # is selected.
3
Press .
4
Make sure that “SET” is selected and then press .
(To clear a number from the list, select CLEAR and then press .)
MENU
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
Display:
MENU MODE
1:RECEIVE MODE
2:LISTING MODE
3:ENTRY MODE
ENTRY MODE
06:ID # MODE
07:SYSTEM # MODE
08:STORE JUNK FAX #
09:DEPT. PASSCODE
10:BOOK ENTRY MODE
JUNK FAX # MODE
1=SET
2=CLEAR
all.book Page 195 Thursday, May 13, 2004 8:51 AM
Blocking Reception of Unwanted Faxes
196
5
Entering: Enter a 2-digit number from “01” to “50” with the numeric
keys. This number identifies the fax number that you will enter in the
next step.
Clearing: Enter the 2-digit number that identifies the fax number you
want to clear, and go to Step 7.
6
Enter the fax number.
7
Press .
8
Return to Step 5 to enter (or clear) another fax number, or press
repeatedly to return to the date and time display.
START/
ENTER
STOP
all.book Page 196 Thursday, May 13, 2004 8:51 AM
Telephone Billing
197
6. Special
Functions
Telephone Billing
If you are on a PBX, you can have the machine send a code to the PBX that
identifies the sender for billing purposes each time a fax is sent. Telephone
billing is possible in two ways: using Department Control and by direct billing
code entry.
Using Department Control
If you are using the Department Control function, you can use Department
Codes for telephone billing. In this case, the machine will automatically send
the Department Code that a department member enters to access the
machine to the PBX. The PBX can then use the Department Code to bill the
call to that department.
To use Department Control for telephone billing, program a Department Code
for each group that will use the machine (see
Department Control
on page
192), and then have your dealer activate Department Control. After this, set
Option Setting 26 (Telephone Billing Code) to ON as explained on page 208.
Direct billing code entry
If you don’t want to use Department Control for telephone billing, you can
have users enter an assigned billing code (any number up 9 digits long) each
time they use the machine. The machine will automatically send this code to
the PBX for billing purposes. To use this function, have your dealer activate
the function and then set Option Setting 26 (Telephone Billing Code) to ON as
explained on page 208.
Note: The billing code should be assigned by your PBX administrator. Billing
codes are not programmed into the machine.
Users should enter their billing code as follows when performing an operation
on the machine. The code need only be entered when calling outside of the
PBX.
all.book Page 197 Thursday, May 13, 2004 8:51 AM
Telephone Billing
198
1
Load the document (s).
• If you are using Normal Dialing, press
or pick up an extension phone
connected to the same line.
• SEND READY will appear in the
display.
2
Enter your number to access an outside line (max. of 3 digits).
3
Flip down the Rapid Key overlay and press , enter the billing
code (max. of 9 digits), and then press again.
• Note: The code will appear as asterisks in the display and will not appear in
the Activity List or Transaction Report.
4
Press and/or to adjust the resolution and contrast if
desired.
5
Dial the other party by the desired method and transmit the document.
SPEAKER
Space
Space
RESOLUTION
CONTRAST
all.book Page 198 Thursday, May 13, 2004 8:51 AM
Distinctive Ring
199
6. Special
Functions
Distinctive Ring
Important:
♦ To use distinctive ring, you must subscribe to a distinctive ring service from
your local phone company.
♦ Your machine may not be compatible with some distinctive ring services.
Note for dual line option: Distinctive ring can only be used on Line 1.
Distinctive ring is a service offered by some local telephone companies
whereby they assign an additional second number to your regular single line.
The second number rings differently from your normal number.
If you subscribe to a distinctive ring service, you can set the machine to
automatically answer when your second number is called. This allows you to
use the second number as an exclusive fax number.
To have your fax automatically answer when your second number is called,
follow the steps below:
1
Press and then or
until OPTIONAL SETTING is selected in
the display.
2
Press , and .
3
Press or to select the desired setting.
(See the bottom of the following page for the settings in Canada.).
MENU
START/
ENTER
2
8
Display:
MENU MODE
1:RECEIVE MODE
2:LISTING MODE
3:ENTRY MODE
4: OPTIONAL SETTING
DISTINCTIVE RING
1= RING PATTERN 1
2= RING PATTERN 2
3= RING PATTERN 3
4= STANDARD RING
5= OFF SETTING
all.book Page 199 Thursday, May 13, 2004 8:51 AM
Distinctive Ring
200
4
Press .
5
Press repeatedly to return to the date and time display.
RING PATTERN 1 Two short rings
RING PATTERN 2 One short, one long, and one short ring
RING PATTERN 3 Two short rings and one long ring
STANDARD RING Your standard (normal) ring pattern
OFF SETTING Turn distinctive ring off
START/
ENTER
STOP
Selections in Canada
In Step 3 of the above procedure, the selections available in Canada are as
follows:
RING PATTERN 1
Two short rings
RING PATTERN 2
One short, one long, and one short ring
RING PATTERN 3
Two short rings and one long ring
RING PATTERN 4
Three very short rings
RING PATTERN 5
Two very short rings
STANDARD RING
Your standard (normal) ring pattern
OFF SETTING
Turn distinctive ring off
all.book Page 200 Thursday, May 13, 2004 8:51 AM
201
7. Optional
Settings
7. Optional Settings
The optional settings allow you to customize the machine to better suit your
needs.
An initial setting has been made for each optional setting at the factory. To
change a setting, follow the steps below to display the optional setting, and
then select a new setting as explained in the pages that follow.
1
Press and then or
until OPTIONAL SETTING is selected in
the display.
2
Press .
3
Press the numeric keys to enter the 2-digit number (“01” to “38”) of the
optional setting that you wish to change. (Note: You can also press the
Rapid Key that has the same number as the optional setting.)
Example: Optional Setting 01
OR
Press or to scroll through the optional settings. When the
desired optional setting appears, press .
4
Enter a selection for the optional setting as explained in the following
pages.
5
After entering a selection, the subsequent option setting will appear in
the display. To return to the date and time display, press twice.
MENU
START/
ENTER
0
1
START/
ENTER
STOP
Display:
MENU MODE
1:RECEIVE MODE
2:LISTING MODE
3:ENTRY MODE
4: OPTIONAL SETTING
OPTIONAL SETTING MODE
01:
DEFAULT FAX RESOLUTION
02:# OF RINGS AUTO RX
03:# OF RINGS MANUAL RX
04: AUTO LISTING
all.book Page 201 Thursday, May 13, 2004 8:51 AM
Optional Settings
202
Optional Settings
Setting 01: DEFAULT FAX RESOLUTION
This option sets the default resolution (the resolution used if a setting is not
selected with ) for transmitting documents. Press or to
select STANDARD, FINE, SUPER FINE, or ULTRA FINE, and then press
.
♦ Initial setting: STANDARD
Setting 02: NUMBER OF RINGS AUTO RECEPTION
This sets the number of rings the machine waits before answering an
incoming call in AUTO receive mode. Enter a number from to (if
is entered, the machine will answer without ringing).
♦ Initial setting: 1
Setting 03: NUMBER OF RINGS MANUAL RECEPTION
You can also have the machine automatically answer a call after a certain
number of rings in MANUAL reception mode. To turn on this function, enter
the desired number of rings (any number from to ). To turn off the
function, enter .
♦ Initial setting: 0 (off)
Setting 04: AUTO LISTING
Select YES to have the machine automatically print an Activity Report once
every 30 send/receive operations. (The report can still be printed on demand
at any time.) Select NO to turn the function off. Press or to make
the selection and then press .
♦ Initial setting: NO
RESOLUTION
START/
ENTER
0
9
0
1
9
0
START/
ENTER
all.book Page 202 Thursday, May 13, 2004 8:51 AM
Optional Settings
203
7. Optional
Settings
Setting 05: TRANSACTION REPORT PRINT SELECTION
This sets the condition for printing out a Transaction Report. Press or
to select one of the following conditions, and then press
♦ Initial setting: ERROR ONLY
Setting 06: RECALL TIMES
This sets the maximum number of times your fax will automatically redial if the
line is busy. Enter any number from to .
♦ Initial setting: 02
Setting 07: RECALL INTERVAL
This sets the amount of time your fax will wait between automatic redials
when the line is busy. Enter for 1 minute, for 2 minutes, etc.,
up to a maximum of 15 minutes.
♦ Initial setting: 05
Setting 08: SECURITY SELECTION
Select ON to turn polling security on, or OFF to turn it off. Press or
to make the selection and then press .
♦ Initial setting: ON
ERROR/TIMER/
MEMORY:
A report will be printed after an error, timer
operation, or memory operation
SEND ONLY A report will be printed only after a
transmission
ALWAYS PRINTS A report will be printed after each
transmission, reception, or error
NEVER PRINTS A report will never be printed.
ERROR ONLY A report will be printed only after an error
occurs
START/
ENTER
0 0
1
4
0
1
0
2
START/
ENTER
all.book Page 203 Thursday, May 13, 2004 8:51 AM
Optional Settings
204
Setting 09: ERROR CORRECTION MODE (ECM)
Select YES to have any distortions in a transmission due to noise on the
telephone line corrected before print-out at the receiving end. This is only
effective when the other machine has ECM as well. Select NO to turn the
function off. Press or to make the selection and then press .
Note: If the transmission or reception is taking place in Super G3 mode, ECM
will operate regardless of the ECM setting.
♦ Initial setting: YES
Setting 10: AUTO COVER SHEET
Select YES to have the fax automatically generate a cover sheet and send it
as the last page of each transmission. Select NO to turn the function off.
Press or to make the selection and then press .
♦ Initial setting: NO
Setting 11: FAX SCANNING WIDTH
This setting selects the maximum scanning width. Press or to
select 10 inches or 8.3 inches, and then press .
♦ Initial setting: 10 inches
Setting 12: COPY SCANNING
This setting is used to reduce copies slightly before printing to ensure that
data on the edges are not cut off. Press or to select AUTO for
automatic reduction, or 100% for no reduction, and then press .
♦ Initial setting: 100%
Setting 13: COPY CUT-OFF
This setting determines how the machine will copy documents that are longer
than the printing paper. Select CONTINUE to have the remainder of the
document printed on a second page, or CUT-OFF to cut off (not print) the
remainder. Press or to make the selection, and then press .
♦ Initial setting: CUT-OFF
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
all.book Page 204 Thursday, May 13, 2004 8:51 AM
Optional Settings
205
7. Optional
Settings
Setting 14: RECEIVE REDUCE
This setting is used to reduce received documents slightly before printing to
ensure that data on the edges are not cut off. Select AUTO for automatic
reduction or 100% for no reduction. Press or to make the selection
and then press .
♦ Initial setting: AUTO
Setting 15: IMAGE MEMORY PRINT
Select YES to include a copy of the first page of the transmitted document on
the Transaction Report. Select NO to turn the function off. This setting is only
effective when transmitting from memory. Press or to make the
selection and then press .
♦ Initial setting: YES
Setting 16: CASSETTE SELECTION
Note: This setting will only appear if the machine has two paper cassettes, or
if the machine has one paper cassette and Option Setting 31 (Seperate
Mode) is turned off.
Press or to select one of the following settings and then press
.
AUTO SELECTION:The machine automatically selects the printing paper
source (tray or cassette) according to the size of each page received or
copied. (If a document consists of multiple pages of different sizes, each page
will be printed on the paper that best matches its size.)
AUTO SELECTION 2: The machine automatically selects the printing paper
source (tray or cassette) according to the size of the first page of the
document received or copied. (If the document consists of multiple pages of
different sizes, all pages will be printed on the same size of paper based on
the size of the first page.)
MANUAL SELECTION: Use this to set a fixed order of priority for the paper
sources. After selecting this setting, the 1ST PRIORITY setting will appear.
Select the source from which you want paper to be always drawn (regardless
of the size of the received document), and then press . The 2ND
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
all.book Page 205 Thursday, May 13, 2004 8:51 AM
Optional Settings
206
PRIORITY setting will now appear. Use this setting to select the source from
which you want paper to be drawn in the event that the “1ST PRIORITY”
source runs out of paper. If you wish to have the incoming fax received to
memory in this case, select “NONE”. When you have completed the selection,
press .
FO-DC600: If the machine has two paper cassettes and Option Setting 31
(Seperate Mode) is turned off, and if you did not select “NONE” for the “2ND
PRIORITY” setting, the “3RD PRIORITY” setting will appear. Use this to
select the source from which you want paper to be drawn in the event that
both the ”1ST PRIORITY” and the “2ND PRIORITY” sources run out of paper,
or select “NONE” to have the fax received to memory. When you have
completed the selection, press .
♦ Initial setting: AUTO SELECTION
Setting 17: RETRANSMISSION TIMES
This sets the number of times the fax will reattempt a memory transmission
which has been interrupted by a line error or power failure. Enter any 2-digit
number from to , or enter to turn off the function.
♦ Initial setting: 10
Setting 18: RETRANSMISSION INTERVAL
You can select the number of minutes the fax waits between each memory
retransmission attempt. Enter for 1 minute, for 2 minutes,
etc., up to a maximum of 15 minutes. If you do not want the fax to wait
between attempts, enter .
♦ Initial setting: 02
Setting 19: POWER SAVE MODE
To conserve power, you can have the laser printer heater in the machine turn
off when not in use. When this is done, the heater will turn on automatically
when you receive a document (there will be a slight delay before printing while
the heater warms up) and turn off when printing is completed. Select ON to
turn on the function or OFF to turn off the function. Press or to
make the selection and then press .
♦ Initial setting: ON
START/
ENTER
START/
ENTER
0
1 1
4
0 0
0
1
0
2
0 0
START/
ENTER
all.book Page 206 Thursday, May 13, 2004 8:51 AM
Optional Settings
207
7. Optional
Settings
Setting 20: ANTI-JUNK FAX
Select ON to block reception from fax numbers entered in the Anti Junk Fax
List. Select OFF to allow reception from all numbers. Press or to
make the selection and then press .
♦ Initial setting: OFF
Setting 21: ALARM VOLUME
This sets the volume of the beep sound that alerts you to error conditions and
informs you that operations have been completed. Press or to
select a volume level (HIGH, LOW or OFF) and then press ..
♦ Initial setting: LOW
Setting 22: DIAL MODE
This sets the dial mode. Select TONE if you are on a touch-tone line, or
PULSE if you are on a pulse dial (rotary) line. Press or to make
the selection and then press .
♦ Initial setting: TONE
Setting 23: QUICK ON-LINE
When you transmit a multi-page document, this setting determines whether
the machine will dial the receiving party and begin transmitting while scanning
is still in progress, or wait until all pages have been scanned before dialing.
Select ON to have the machine dial and begin transmission while scanning is
still in progress, or OFF to have the machine wait until all pages have been
scanned. Press or to make the selection and then press .
♦ Initial setting: ON
Setting 24: MULTI TTI
If you are using Department Control, you can select ON to have the
department name (the name associated with the department code entered by
an operator to access the fax) appear at the top of each transmitted
document. This will appear in place of the name entered in
Entering Your
Name and Fax Number
in Chapter 1. Select OFF to turn Multi TTI off (the
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
all.book Page 207 Thursday, May 13, 2004 8:51 AM
Optional Settings
208
sender’s name entered in Chapter 1 will appear). Press or to
make the selection and then press .
♦ Initial setting: OFF
Setting 25: BEEP LENGTH
This sets the duration of the beep that signals the end of transmission,
reception, and copying. Press or to select a duration (3
SECONDS, 1 SECOND, or NO BEEP) and then press .
♦ Initial setting: 3 SECONDS
Setting 26: TELEPHONE BILLING CODE
This setting allows you to use Department Codes or direct billing codes for
telephone billing on a PBX. (Your dealer must first activate Department
Control or direct billing code entry.) Select ON to turn telephone billing on, or
OFF to turn it off. Press or to make the selection and then press
.
♦ Initial setting: OFF
If you selected ON, the BILLING CODE DIAL selection will subsequently
appear. Select BEFORE if your PBX must receive the billing code before
dialing a telephone number, or AFTER if it must receive the billing code after
dialling a telephone number, and then press . (Refer to your PBX
manual or consult your PBX adminstrator for this information.)
Note: If you select AFTER for the BILLING CODE DIAL selection, you must press
after dialing if you use .
Setting 27: DEPARTMENT CODE DIGITS
Use this setting if you are using Telephone Billing and need to change the
number of digits of Department Codes to accord with your PBX’s telephone
billing system. Enter any number from to .
♦ Initial setting: 4
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
REDIAL
SPEAKER
3
9
all.book Page 208 Thursday, May 13, 2004 8:51 AM
235
S H A R P
Date Revised :Oct. 7, 2002
Date Issued :May. 28, 1998
MATERIAL SAFETY DATA SHEET (3/3)
MSDS No. B-1020
Section 12. Ecological Information
No data are available on the adverse effects of this material on the environment.
Section 13. Disposal Consideration
Appropriate Methods of Disposal
Preparation(community provisions): Waste may be disposed or incinerated under conditions which meet all
federal, state and local environmental regulations.
Contaminated Packaging: Waste may be disposed or incinerated under conditions which meet all federal,
state and local environmental regulations.
Precautions: Do not throw the toner cartridge or toner into a n open flame. The hot toner may scatter and
cause burns or other damage.
Section 14. Transport Information
Special Precautions: None
Information on Code and Classifications According to International Regulations
UN Classification: None
Section 15. Regulatory Information
US Information
Information on the label: Not required
TSCA(Toxic Substances Control Act):
All chemical substances in this product comply with all applicable rules or order under TSCA.
SARA(Superfund Amendments and Reauthorization Act) Title III
302 Extreme Hazardous Substance: None
311/312 Hazard Categories: None
313 Reportable Ingredients: None
California Proposition 65:
This product contains no chemical substances subject to California Proposition 65.
EU Information
Information on the label (88/379/EEC) and 67/548/EEC) :
Symbol & Indication : Not required
R-phrase : Not required
S-phrase : Not required
76/769/EEC:
All chemical substances in this product comply with all applicable rules or order under 76/769/EEC.
Section 16. Other Information
NFPA Hazard Rating: The National Fire Protection Agency(USA): Health: 1 Flammability: 1 Reactivity: 0
HMIS Rating: The National Paint and Coating Association(USA): Health: 1 Flammability: 1 Reactivity: 0
Recommended Uses: Toner for Electrophotographic Equipment
Restrictions: This information relates only to the specific material designated as supplied by the
manufacturer. This information is supplied to us by the manufacturer and Sharp offers no
warranties as to its accuracy and accepts no responsibilities for any typographical errors which
may appear on these sheets. It is the responsibility of the user to determine the suitability of
this product for each particular use.
Literature References:
ANSI Z400.1-1993
ISO 11014-1
Commission Directive 91/155/EEC
The Material Safety Data sheet: A Practical Guide to First Aid: Canadian Centre for Occupational Health and Safety's publication
HMIS IMPLEMENTATION MANUAL: National Paint & Coatings association
IARC(1996): IARC monographs on the Evaluation of the Carcinogenic Risk of Chemicals to Humans, Vol.
65, Printing Process and Printing Inks, Carbon Black and Some Nitro Compounds, Lyon, pp.149-261
H.Muhle, B.Bellmann, O.Creutzenberg, C.Dasenbrock, H.Ernst, R.Kilpper, J.C.MacKenzie, P.Morrow,
U.Mohr, S.Takenaka, and R.Mermelstein(1991) Pulmonary Response to Toner upon Chronic Inhalation
Exposure in Rats. Fundamental and Applied Toxicology 17, pp.280-299.
Rivision Record:
Oct. / 7 / 2002 Addition : Contact information
Change : Section 15 EU information : “88 / 379 / EEC” “1999 / 45 / EC”
July / 22/ 2002 Addition : Product Name FO-50ND
all.book Page 235 Thursday, May 13, 2004 8:51 AM
236
QUICK REFERENCE GUIDE
SENDING FAXES
Place the document (up to
50 letter-size pages) face
down in the document
feeder.
(Note: For Normal Dialing and Direct Keypad
Dialing, you can also load the document after
dialing the number.)
Press or if needed.
Normal Dialing
1. Lift extension phone or press .
2. Dial the fax number (if using an extension
phone, dial on the extension phone keypad).
3. Wait for the reception tone (if a person
answers, ask them to press their Start key).
4. Press .
Rapid Key Dialing
Press the desired Rapid Key.
Speed Dialing
1. Press and enter the desired Speed
Dial number (press if you entered less
than 3 digits).
2. Press .
Direct Keypad Dialing
1. Dial the fax number.
2. Press .
RESOLUTION
CONTRAST
SPEAKER
START/
ENTER
SPEED DIAL
START/
ENTER
START/
ENTER
START/
ENTER
STORING AUTO DIAL FAX
NUMBERS
1. Press and then or
until ENTRY MODE is selected in the
display.
2. Press . Make sure that
DESTINATION SETTING is selected.
3. Press . Make sure that SET is
selected. (To clear a number, select
CLEAR .)
4. Press .
5. To store a Rapid Key number, press the
desired Rapid Key.
To store a Speed Dial number, press
and enter a number from 1 to 100 (FO-
DC500/525) or 200 (FO-DC600) (press
if you entered less than 3 digits).
(If clearing a number, select it as explained
above and then press and .)
6. If the network scanner option is installed,
SELECT DESTINATION TYPE will appear.
Make sure that FAX is selected and press
.
7. Enter the full fax number and press .
8. Enter a name by pressing the letter keys and
press .
9. Select YES
if this is a Chain Dial number
or NO if not, and press .
10.If the dual-line option is installed, select
LINE-1, LINE-2, or AUTO and press
11.Press
repeatedly to exit.
MENU
START/
ENTER
START/
ENTER
START/
ENTER
SPEED DIAL
START/
ENTER
START/
ENTER
STOP
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
STOP
all.book Page 236 Thursday, May 13, 2004 8:51 AM
237
GUÍA DE REFERENCIA RÁPIDA
ENVÍO POR FAX
Coloque el documento
(hasta 50 páginas tamaño
carta) boca abajo en el
alimentador de
documentos.
(Nota: si utiliza una Marcación normal o una
Marcación directa desde el teclado, también
puede cargar el documento después de marcar
el número).
Pulse o en caso necesario.
Marcación normal
1. Descuelgue el teléfono supletorio o
pulse .
2. Marque el número de fax (si utiliza un
teléfono supletorio, márquelo en el teclado
numérico del teléfono supletorio).
3. Espere hasta escuchar el tono de recepción
(si contestara una persona, pídale que puse
la tecla Inicio de su equipo).
4. Pulse .
Marcación por tecla rápida
Pulse la Tecla rápida deseada.
Marcación abreviada
1. Pulse e introduzca el número de
Marcación abreviada deseado (pulse
si introdujo menos de 3 dígitos).
2. Pulse .
Marcación directa desde el teclado
1. Marque el número de fax.
2. Pulse .
RESOLUTION
CONTRAST
SPEAKER
START/
ENTER
SPEED DIAL
START/
ENTER
START/
ENTER
START/
ENTER
MEMORIZACIÓN DE NÚMEROS DE
FAX DE MARCACIÓN AUTOMÁTICA
1.
Pulse y después
o
hasta
que aparezca ENTRY MODE en el display.
2. Pulse . Asegúrese que DESTINATION
SETTING esté seleccionado.
3. Pulse . Asegúrese que SET esté
seleccionado. (Para borrar un número,
seleccione CLEAR).
4. Pulse
.
5. Para memorizar un número de Tecla rápida,
pulse la Tecla rápida deseada.
Para memorizar un número de Marcación
abreviada, pulse e introduzca un
número del 1 al 100 (FO-DC500/525) o al
200 (FO-DC600) (pulse si ha
introducido menos de 3 dígitos).
(Si desea borrar un número, selecciónelo
como se ha explicado anteriormente y pulse
y ).
6. Si ha instalado la opción de escáner de red,
aparecerá SELECT DESTINATION TYPE.
Asegúrese de que selecciona FAX y pulse
.
7. Introduzca el número
completo de fax y pulse .
8. Introduzca un nombre pulsando las teclas
correspondientes a las letras y pulse .
9.
Seleccione YES si se trata de un número
de Marcación en cadena o NO si no lo es
y pulse .
10. Si está instalada la opción de doble línea,
seleccione LINE-1, LINE-2 o AUTO y pulse
11.Pulse
varias veces para salir.
MENU
START/
ENTER
START/
ENTER
START/
ENTER
SPEED DIAL
START/
ENTER
START/
ENTER
STOP
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
STOP
all.book Page 237 Thursday, May 13, 2004 8:51 AM
238
GUIDE DE RÉFÉRENCE RAPIDE
Envois de documents
Placez votre document
(jusqu'à 50 pages de format
papier à lettre) face
imprimée vers le bas dans
le chargeur de documents.
(Remarque : Pour la composition normale et la
composition directe au clavier, vous pouvez
également charger le document après avoir
procédé à la composition du numéro.)
Pressez les touches ou si
nécessaire.
Numérotation Normale
1. Décrochez le combiné du téléphone
supplémentaire ou pressez la touche .
2. Composez le numéro du télécopieur (si vous
utilisez un téléphone supplémentaire,
composez le numéro sur son clavier).
3. Attendez la tonalité de réception (si une
personne répond, demandez-lui de pressez la
touche).
4. Pressez la touche .
Numérotation par Touche Rapide
Pressez la touche rapide souhaitée.
Composition Accélérée
1. Pressez la touche et entrez le numéro
de composition accélérée (pressez si
vous avez entré un numéro à 3 chiffres).
2. Pressez la touche .
Numérotation directe au clavier
1. Composez le numéro de télécopieur.
2. Pressez la touche .
RESOLUTION
CONTRAST
SPEAKER
START/
ENTER
SPEED DIAL
START/
ENTER
START/
ENTER
START/
ENTER
ENREGISTREMENT DE
NUMÉROS DE TÉLÉCOPIEURS À
COMPOSITION AUTOMATIQUE
1. Pressez la touche et ensuite
ou jusqu'à ce que ENTRY MODE
soit sélectionné à l'écran.
2. Pressez la touche . Assurez-vous
que DESTINATION SETTING est
sélectionné.
3. Pressez la touche . Assurez-vous
que SET est sélectionné. (Pour effacer un
numéro, sélectionnez CLEAR.)
4. Pressez la touche .
5. Pour enregistrer un numéro à composition
par touche rapide, pressez la touche rapide
souhaitée.
Pour enregistrer un numéro à composition
accélérée, pressez la touche
et entrez un
numéro compris entre 1 et 100 (FO-DC500/
525) ou 200 (FO-DC600) (pressez la touche
si vous entrez moins de 3 chiffres).
(Si vous désirez effacer un numéro, sélec-
tionnez-le selon la méthode décrite ci-avant
et pressez les touches et .)
6. Si l'option scanner réseau est installée,
SELECT DESTINATION TYPE apparaîtra
à l'écran. Assurez-vous que FAX
est sélectionné et pressez la touche
.
7. Entrez le numéro de télé-
copieur complet et pressez .
8. Entrez un nom à l'aide des
touches comportant des
lettres et pressez la touche .
9.
Sélectionnez YES s'il s'agit d'un numéro à
composition enchaînée ou NO si ce n'est
pas le cas et pressez la touche .
10. Si l'option double ligne est installée,
sélectionnez LINE-1, LINE-2 ou
AUTO et pressez sur la touche
11. Pressez la touche de manière
répétée pour quitter le menu.
MENU
START/
ENTER
START/
ENTER
START/
ENTER
SPEED DIAL
START/
ENTER
START/
ENTER
STOP
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
START/
ENTER
STOP
all.book Page 238 Thursday, May 13, 2004 8:51 AM
239
A
Activity Report, 212
Auto Listing, 202
Alarm volume, 207
Anti Junk Fax, 195, 207
Anti Junk Number List, 215
Audible signals, 228
Auto Cover Sheet, 204
Auto reception mode, 64, 65
Auto-dial numbers, programming, 39
B
Backlight setting, 210
Batch page numbering, 63
Batch transmission, 176-177
Batch Transmission List, 215
Beep length, 208
Broadcasting, 151-153
C
Canceling a fax, 51, 52
Cassette Selection, 205
Chain Dialing, 42, 50
Confidential operations, 157-161
Confidential Reception List, 215
Contrast, 36
Copies, making, 148
Copy Cut-off, 204
Copy Scanning, 204
Cover Sheet, 61
Auto Cover Sheet, 204
D
Date, setting, 27
Daylight Saving Time, 29
Default copy resolution, 209
Department Code Digits, 208
Department Control, 192-194
Department Usage List, 215
Destination List, 214
Dial mode, 207
Dialing
Chain, 42, 50
Direct Keypad, 48
Normal, 37
Rapid Key, 46
Speed, 47
Direct Keypad Dialing, 48
Distinctive ring, 199
DNS server settings, 80
Document feeder, 34
Document guides, 34
Document restrictions, 33
Document sizes, 32
Document, maximum scanning area, 33
Drum cartridge
Installing and replacing, 18-21
Duplex Scanning, 188
E
Error Correction Mode (ECM), 204
F
Fax status, 51
Fax Transfer, 210
Fax Transfer List, 216
Fine Resolution Priority, 202
G
Global Address Search, 111
Group Keys, 154-156
H
Halftone setting, 35
Housing, cleaning, 217
I
Image Memory Print, 205
Inbound Routing, 104
IP address
Checking, 79
Setting, 76
Index
all.book Page 239 Thursday, May 13, 2004 8:51 AM
… 16 …

Hulp nodig? Stel uw vraag in het forum

Spelregels

Misbruik melden

Gebruikershandleiding.com neemt misbruik van zijn services uitermate serieus. U kunt hieronder aangeven waarom deze vraag ongepast is. Wij controleren de vraag en zonodig wordt deze verwijderd.

Product:

Bijvoorbeeld antisemitische inhoud, racistische inhoud, of materiaal dat gewelddadige fysieke handelingen tot gevolg kan hebben.

Bijvoorbeeld een creditcardnummer, een persoonlijk identificatienummer, of een geheim adres. E-mailadressen en volledige namen worden niet als privégegevens beschouwd.

Spelregels forum

Om tot zinvolle vragen te komen hanteren wij de volgende spelregels:

Belangrijk! Als er een antwoord wordt gegeven op uw vraag, dan is het voor de gever van het antwoord nuttig om te weten als u er wel (of niet) mee geholpen bent! Wij vragen u dus ook te reageren op een antwoord.

Belangrijk! Antwoorden worden ook per e-mail naar abonnees gestuurd. Laat uw emailadres achter op deze site, zodat u op de hoogte blijft. U krijgt dan ook andere vragen en antwoorden te zien.

Abonneren

Abonneer u voor het ontvangen van emails voor uw Sharp FODC525 bij:


U ontvangt een email met instructies om u voor één of beide opties in te schrijven.


Ontvang uw handleiding per email

Vul uw emailadres in en ontvang de handleiding van Sharp FODC525 in de taal/talen: Engels als bijlage per email.

De handleiding is 7,67 mb groot.

 

U ontvangt de handleiding per email binnen enkele minuten. Als u geen email heeft ontvangen, dan heeft u waarschijnlijk een verkeerd emailadres ingevuld of is uw mailbox te vol. Daarnaast kan het zijn dat uw internetprovider een maximum heeft aan de grootte per email. Omdat hier een handleiding wordt meegestuurd, kan het voorkomen dat de email groter is dan toegestaan bij uw provider.

Stel vragen via chat aan uw handleiding

Stel uw vraag over deze PDF

Uw handleiding is per email verstuurd. Controleer uw email

Als u niet binnen een kwartier uw email met handleiding ontvangen heeft, kan het zijn dat u een verkeerd emailadres heeft ingevuld of dat uw emailprovider een maximum grootte per email heeft ingesteld die kleiner is dan de grootte van de handleiding.

Er is een email naar u verstuurd om uw inschrijving definitief te maken.

Controleer uw email en volg de aanwijzingen op om uw inschrijving definitief te maken

U heeft geen emailadres opgegeven

Als u de handleiding per email wilt ontvangen, vul dan een geldig emailadres in.

Uw vraag is op deze pagina toegevoegd

Wilt u een email ontvangen bij een antwoord en/of nieuwe vragen? Vul dan hier uw emailadres in.



Info