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PagePlus Essentials

User Guide

How to Contact Us

Our main office

(UK, Europe):

The Software Centre

PO Box 2000, Nottingham,

NG11 7GW, UK

Main: (0115) 914 2000

Registration (UK only): (0800) 376 1989

Sales (UK only): (0800) 376 7070

Customer Service/

Technical Support:

http://www.serif.com/support

General Fax: (0115) 914 2020

North American office

(USA, Canada):

Serif Inc., The Software Center,

4041 MacArthur Blvd., Suite 120,

Newport Beach, CA 92660,

USA

Registration: (800) 794-6876

Sales: (800) 489-6703

Customer Service: (800) 489-6720

Technical Support: http://www.serif.com/support

Online

Visit us on the web at:

http://www.serif.com/

International

Please contact your local distributor/dealer. For further details, please contact us

at one of our phone numbers above.

This User Guide, and the software described in it, is furnished under an end user License

Agreement, which is included with the product. The agreement specifies the permitted and

prohibited uses.

Portions graphics import/export technology © AccuSoft Corp. & Eastman Kodak

Company & LEAD Technologies, Inc.

reserved.

THE PROXIMITY/MERRIAM-WEBSTER DATABASE



rights reserved.

reserved.

Anti-Grain Geometry - Version 2.4

Clipart samples from Serif ArtPacks © Serif (Europe) Ltd. & Paul Harris

TrueType font samples from Serif FontPacks © Serif (Europe) Ltd.

Microsoft, Windows, and the Windows logo are registered trademarks of Microsoft

Corporation. All other trademarks acknowledged.

PagePlus is a registered trademark of Serif (Europe) Ltd.

reproduced in any form without the express written permission of Serif (Europe) Ltd.

Contents

1. Welcome .......................................................... 1

Welcome! .................................................................................. 3

Key features .............................................................................. 4

Installation ............................................................................... 10

2. Getting Started ............................................... 13

Startup Wizard ........................................................................ 15

Creating a publication from a design template ........................ 16

Starting a new publication from scratch .................................. 20

Opening existing publications ................................................. 21

Working with more than one publication ................................. 22

Saving your publication ........................................................... 22

Closing publications ................................................................ 23

Updating and saving defaults .................................................. 24

3. Working with Pages ........................................ 27

Setting up a publication ........................................................... 29

Understanding master pages .................................................. 31

Viewing pages ......................................................................... 32

Navigating pages .................................................................... 35

Adding, removing, and rearranging pages .............................. 36

Working with layers ................................................................. 38

Setting guides ......................................................................... 44

Using the rulers and dot grid ................................................... 47

Using headers and footers ...................................................... 50

Using page numbering ............................................................ 50

Contents

4. Working with Objects ..................................... 53

Selecting an object ................................................................... 55

Selecting multiple objects ........................................................ 56

Copying, pasting, and replicating objects ................................. 58

Snapping .................................................................................. 60

Creating groups ....................................................................... 62

Moving objects ......................................................................... 63

Resizing objects ....................................................................... 63

Ordering objects....................................................................... 65

Aligning and distributing objects .............................................. 65

Exporting as a picture .............................................................. 67

Rotating an object .................................................................... 68

Flipping an object ..................................................................... 69

Cropping and combining objects .............................................. 70

Anchoring objects .................................................................... 73

Joining object outlines .............................................................. 78

Applying a mesh warp envelope .............................................. 80

Adding borders......................................................................... 81

Adding logos ............................................................................ 84

Adding flashes ......................................................................... 86

5. Working with Text ........................................... 89

Importing text from a file .......................................................... 91

Understanding text frames ....................................................... 92

Fitting text to frames ................................................................ 99

Linking text frames ................................................................. 101

Using artistic text .................................................................... 103

Putting text on a path ............................................................. 105

Editing text on the page ......................................................... 108

Using Find and Replace ......................................................... 112

Setting text properties ............................................................ 113

Using fonts ............................................................................. 114

Substituting fonts ................................................................... 117

Contents

Using text styles .................................................................... 120

Wrapping text ........................................................................ 126

Creating a bulleted or numbered list ..................................... 127

Using AutoCorrect and Spell as you Type ............................ 131

Spell-checking ....................................................................... 133

Automatic proofreading ......................................................... 134

Using the thesaurus .............................................................. 135

Creating text-based tables .................................................... 136

Manipulating tables ............................................................... 138

Inserting a calendar ............................................................... 143

Hyperlinking an object ........................................................... 147

Creating a table of contents .................................................. 148

Creating an index .................................................................. 149

6. Pictures, Lines, and Shapes ......................... 151

Adding picture frames ........................................................... 153

Importing pictures.................................................................. 156

Using the Media Bar .............................................................. 158

Using Image Cutout Studio ................................................... 162

Applying PhotoLab filters ...................................................... 168

Importing TWAIN images ...................................................... 175

Drawing and editing lines ...................................................... 176

Setting line properties ........................................................... 180

Drawing and editing shapes .................................................. 182

Applying 2D filter effects ....................................................... 186

Using 3D filter effects ............................................................ 190

Adding dimensionality (Instant 3D)........................................ 194

Using object styles ................................................................ 196

Using the Gallery................................................................... 199

Using connectors .................................................................. 202

Contents

7. Color, Fills, and Transparency ..................... 205

Applying solid colors .............................................................. 207

Using schemes ...................................................................... 209

Working with gradient and bitmap fills .................................... 212

Working with transparency ..................................................... 216

8. Printing and Publishing ................................ 221

Previewing the printed page .................................................. 223

Printing basics........................................................................ 224

Printing special formats .......................................................... 227

Exporting PDF files ................................................................ 229

Creating a PDF bookmark list ................................................ 230

Sharing by email .................................................................... 233

9. Index ............................................................ 235

Welcome

2 Welcome

Welcome 3

Welcome!

Welcome to PagePlus Essentials, the affordable and easy way to design and

print high quality calendars, stationery, newsletters, signs, notices, invites,

and cards. Share as hardcopy print or by electronic PDF—the choice is yours!

Instead of starting from scratch, PagePlus comes with an impressive selection of

design templates, creative gallery content, and styles for you to use. You'll also

be able to reuse existing content by importing word processing documents.

PagePlus Essentials doesn't just stop at that. Its range of design studios makes

PagePlus stand out from the crowd—Image Cutout Studio for cutting pictures

out from their backgrounds, LogoStudio for custom logo design, and PhotoLab

for powerful image adjustment and effect combinations. You simply cannot

afford to miss them!

For a more detailed summary of what PagePlus can offer, see Key features

(p. 4).

Registration

Don't forget to register your new copy, using the Registration Wizard, on the

Help menu. That way, we can keep you informed of new developments and

future upgrades!

4 Welcome

Key features

Before you get started with PagePlus, we recommend you take the opportunity

to familiarize yourself with PagePlus key features and capabilities.

Ease of Use

• Dynamic guides

Align and resize objects with each other using dynamic guide

snapping, without the need for ruler guides or precise object

transforms.

• Learn in PagePlus

The Startup Wizard's new Learning Zone helps you get the very best

out of PagePlus. Tutorials, both PDF and video, are published along

with a host of other resources and product support details.

• Managing resources

Preview, relink, export, and replace individual pictures and other

resources in the more powerful Resource Manager. Display a

resource's creation, modified, and accessed date; modify a picture's

format, color depth, and placed resolution. Include master page

objects, or filter out multiple instances of the same object for bulk

replacement. Preview fonts, check if embedded, locate fonts on the

page, and export them. Views can be changed by switching columns

on or off.

Layout

• Versatile Setup with Auto-Imposition

Just click to specify layouts for small (business cards and labels),

folded (booklets and greetings cards), and large publications (banners

and posters)!

• Ready-to-use Design Templates

Fancy a quick route to produce stunning designs? Adopt one of an

impressive collection of eye-catching design templates or choose a

theme on which to base your publication! Each theme offers a choice

of publication types and differently designed layout options for the

theme. Pick multiple layouts as your new pages, then simply fill

picture placeholders with your own pictures.

Welcome 5

• Master Pages

Save time and maintain consistency by using multiple master pages

assigned to your publication pages.

• Layers

Each page can have multiple layers—so you can assign elements to

different layers for modular design.

• Anchor any object

Anchor pictures, shapes, tables, artistic text, and nested text frames

to your publication's artistic or frame text. Position horizontally and

vertically in relation to anchor point, indented text, column, frame,

page margin guides, or the whole page. Flow text around floating

objects in your text frame.

• Professional layout tools

Movable rulers, guide lines and a dot grid, as layout aids, help you

position objects precisely; snapping jumps an object to guide or grid.

Use Sticky guides, a great way of moving (in bulk) all objects

snapped to your guide lines—move the guide and objects will follow!

• Page control

Add and remove pages in just a few clicks of your mouse in the

Pages tab. Drag and drop pages within the tab to reorder sequence.

Assign master pages to several document pages at once. To view

pages, Multi-page view lets you see an array of pages, even show a

facing pages view!

• Tables and Calendars

Choose from a range of preset formats or create your own tables and

calendars. Use the convenient Table context toolbar to sort data,

format cells, and choose from a wide range of functions for

spreadsheet calculations (use absolute cell references). Calendars

are table-based for enhanced functionality, and support Year update,

inline personal events, and public holidays!

Pictures

• Import Pictures

Import commonly-used standard file formats, including all the latest

RAW digital camera formats. AutoFlow pictures (or drag and drop)

from the always-at-hand Media Bar into sequential picture frames!

Import Photoshop files directly into your PagePlus publications.

6 Welcome

• PhotoLab for non-destructive adjustment and effect filters

The powerful PhotoLab studio packs a punch with an impressive

selection of editable adjustments, creative, and artistic effects (pencil,

water color, oil, and more). Use integrated Straighten, Crop, Red-

eye, and Spot-repair tools for easy retouching. Apply filters to

selected areas of your photo by using brush-based masking. Save

adjustment/effect combinations as favorites for future use.

• Quick-and-easy Image Cutouts

Image Cutout Studio makes light work of cutting out your placed

pictures, directly in PagePlus. Use brushes to discard uniform

backgrounds (sky, walls, etc.) or keep subjects of interest (people,

objects, etc.).

• A versatile Metafile Format

Import and Export Serif Metafiles (.SMF), a proprietary image format

with improvements to the Windows Metafile format (WMF). Better

line, fill, and text definitions make them ideal for sharing graphics

between Serif applications.

Creativity

• Drawing Tools

Design stunning vector graphics with Pencil, Pen and Straight Line

tools, and add line endings like arrowheads, diamonds, and quills.

Alternatively, the array of fully-customizable QuickShapes let you

quickly create outlines for your designs, while Convert to Curves,

Crop to Shape, and curve drawing offer complete flexibility for

creating any shape imaginable! Mesh warp envelopes add

perspective, slant, and bulge to any object.

• Fills

Enhance shapes and artistic text with fantastic professional fills. Use

the Color tab to change fill, line, or text color with one click. Choose

preset fills (solid, gradient, or bitmap) from the Swatches tab's

palettes—even create stunning bitmap fills from your own images.

What's more, every color used is added to the Publication Palette so

that you can easily re-use it again and again.

• Intelligent Color Schemes

Choose from dozens of preset color schemes to change the overall

appearance of your publications with a single click. You can

customize the scheme colors, create brand new schemes, and apply

any scheme to a "from-scratch" publication.

Welcome 7

• Ready-to-use Styles

Choose various filter effects, glows, shadows, textures, and materials

from the Styles tab. Customize the preset styles or store your own!

• Photo-based borders

Exciting new ready-to-go borders can be applied around text frames,

tables and pictures alike. Create and save custom borders from your

own electronic border designs or scanned picture frames! The Gallery

tab's Picture frames have the same borders already applied.

• Transparency

Add transparency to your backgrounds, text frames, tables, shapes and

text to achieve a truly professional look. As with color fills, you can

apply solid, gradient, and bitmap transparencies—even create bitmap

transparencies from your own image collection.

• Filter Effects

Apply eye-catching Filter Effects to make your images and text really

stand out. Easily add shadows, glows, bevels, blurs, reflections,

outlines, feathering, or embossing effects and alter the flexible settings

for exactly the right look—your original object remains intact and

editable if you change your mind! Use the Shadow Tool for on-the-

page control of basic or skewed drop shadows.

• Astounding 3D Lighting and Surface Effects

Advanced algorithms bring flat shapes to life! Choose one or more

effects, then vary surface and multiple colored light source properties.

Start with a pattern or a function, adjust parameters for incredible

surface contours, textures, fills— realistic-looking wood, water, skin,

marble and much more. Combine 3D transparency and Reflection

Maps for realistic glass-like effects on non-reflective/reflective

surfaces.

• Instant 3D

Transform your artistic text and shapes into impressive 3D objects

directly on the page! Apply multiple colored lighting effects (with

directional control), along with custom bevel and lathe effect profiles

to create your very own unique contours.

• Connector Tools

Easily design organizational charts, family trees and other diagrams—

connectors will link your boxes, circles, or other shapes together, with

links being maintained during any object repositioning.

8 Welcome

• Stunning logos and flashes

Use the Gallery tab for a range of pre-designed logo designs—

alternatively, create from scratch in LogoStudio or base your logo on

existing PagePlus objects! Pick attention-grabbing flashes of varying

layout and design! Use for poster advertising or for a greetings card.

Even create your own flash from scratch (or from drawn objects) in

the powerful LogoStudio design environment.

• Joining object outlines

Combine QuickShapes, drawn shapes and artistic text together to

create more complex outlined objects, which can still be edited

further. Use Add, Subtract, Intersect, and Exclude to produce

different and exciting results.

Text

• Import Word 2007 and Open Office text documents

Add word processing content to any text frame without fuss! Import

doesn't need the application to be installed locally! Use a choice of

import converters to optimize text import.

• Text Frames

Compose story text in text frames then easily position, rotate or size

the frame to suit; connected frames host the same story text and can be

filled automatically by AutoFlow or manual text fitting. Enhanced

text wrap options and separate crop and wrap outlines mean you have

greater control over where text flows and how it appears. Import,

paste, export text in Unicode format... design with a foreign-language

or special fonts and characters. Text paths also benefit from intelligent

text fitting.

• Text Control

Apply text formatting from an on-hand text context toolbar; apply

multi-level bullet and numbering schemas to your paragraphs, even

to your text styles; a Text Styles tab for allocating text attributes to

chosen paragraphs; flexible bullet, numbering and indenting buttons;

and much more!

• Fonts

Substitute missing fonts when opening third-party publications. View

your currently installed font set in the Fonts tab, including those most

recently assigned to text, favorite fonts, and those considered

Websafe. Hover over a listed font for an "in-situ" font preview of

your selected text—simply click to apply the new font if you like it!

Welcome 9

Easily swap all selected instances of a common font for another font

in one fell swoop!

• Frame and Artistic Text

Create text with stunning transparency effects, gradient/bitmap (photo)

fills, 2D/3D effects and more. Use designer artistic text for high

impact headlines and powerful design elements—artistic text scales,

flips, and can follow a drawn path, while frame text flows and line

wraps.

• Find & Replace

Search through story text for words and phrases but also text

attributes, particular fonts, colors, special characters (Unicode),

regular expressions, and words at specific positions in sentences.

• Text Composition Tools

Includes word count, spell-checking, thesaurus, and proof reader.

AutoCorrect and Check spelling as you type proofing options are at

hand.

• Table of Contents & Index

Create automated Tables of Contents and Indexes for complex

documents. PagePlus refers to the named styles you've allocated to

headings, subheadings and titles to automatically create your Table of

Contents, with up to six levels. Indexing documents is simple too, use

the intuitive tools to select important terms and let PagePlus do the

rest.

Publishing and Sharing

• PDF Export

Export your documents to PDF, with powerful options to publish your

PDFs for the web (streaming supported).

• Printing

Print documents professionally on your home printer—as several

pages on one sheet, or for large format printing, a single page across

multiple sheets. For desktop printers without duplex support, use the

Manual Duplex printing to create any double-sided publication.

10 Welcome

Installation

System Requirements

Minimum:

• Windows-based PC with DVD drive and mouse

• Microsoft Windows

XP (32 bit), Windows

Vista, or

Windows

7 operating system

• 512MB RAM

• 795MB free hard disk space

• 1024 x 600 monitor resolution

Additional disk resources and memory are required when editing large and/or

complex documents.

Optional:

• Windows-compatible printer

• TWAIN-compatible scanner and/or digital camera

• Stylus or other input device

• 3D Accelerated graphics card with DirectX 9 (or above) or OpenGL

support

• .NET 2.0 for text import filters (Word 2007 + OpenOffice) (installed

by default)

• Internet account and connection required for accessing online

resources

• Adobe® Flash® Player 9.0 or above to view Learning Zone resources

Welcome 11

First-time install

To install PagePlus Essentials simply insert the PagePlus Essentials Program

DVD into your DVD drive. The AutoRun feature automatically starts the Setup

process. Just answer the on-screen questions to install the program.

Re-install

To re-install the software or to change the installation at a later date, select

Settings/Control Panel from the Windows Start menu and then click on the

Add/Remove Programs icon. Make sure the PagePlus Essentials Program

DVD is inserted into your DVD drive, click the Install… button and then

simply follow the on-screen instructions.

12 Welcome

Getting Started

14 Getting Started

Getting Started 15

Startup Wizard

The Startup Wizard presents the following choices:

*Startup Wizard may differ in your program.

• Start New Publication, to open a blank page to work on.

• Use Design Template, to create an instant document from a pre-

designed template.

• Open Saved Publication, to edit a saved PagePlus file.

• Learning Zone, to access online videos, tutorials, PDF User Guides,

and more.

Use the Choose Workspace drop-down menu to choose your workspace

appearance (i.e., Studio tab positions, tab sizes, and show/hide tab status). You

can adopt the default workspace profile <Default Profile>, the last used profile

<Current Profile>, a range of profile presets, or a workspace profile you have

previously saved.

16 Getting Started

As you select different profiles from the menu, your workspace

will preview each tab layout in turn.

The Startup Wizard is displayed by default when you launch PagePlus. If you

don’t want to use the Startup Wizard again, check the “Don't show this wizard

again” box. You can switch it on again via the Use startup wizard check box in

Tools>Options... (use Options>General menu option).

You can also access the Startup Wizard at any time from

New>New from Startup Wizard... on the File menu.

Creating a publication from a design template

PagePlus comes complete with a

whole range of design templates

which will speed you through the

creation of all kinds of

publications!

Templates also help ensure continuity between your pages by preserving such

elements as page layout, contents, styles, and color palettes. They also offer

quality pictures that you can use royalty free.

Getting Started 17

Instead of a design template, you

can adopt a Theme Layout

instead; layouts offer picture

placeholders instead of actual

pictures. Different physical

document types (Brochure,

Business Cards, Flyer, Newsletter,

etc.) can be created from a chosen

theme (e.g., Arctic), each type

offering a choice of

complementary multiple page

designs.

Once selected, the publication is normally all but complete apart from adding

your own pictures to placeholders, personalizing placeholder text, or fine-tuning

object positioning.

To create a publication from a design template:

1. Open PagePlus, or choose New... from the File menu and select New

from Startup Wizard....

2. Click Use Design Template to display the Choose a Design Template

dialog.

3. In the tree menu on the left, select either the "Templates by Type"

(shown below) or "Templates by Use" category.

4. Navigate the menu's categories, select one, then click a chosen

document type's thumbnail.

18 Getting Started

5. Examine the page sample(s) in the Pages pane.

If you're happy with the template pages, click Open.

Getting Started 19

To create a publication from a themed layout:

1. From the dialog's Templates list, select Theme Layouts, then select a

theme name from the list.

2. The adjacent pane updates to show document types for that selected

theme. Select a thumbnail.

3. In the upper-right corner of the dialog, choose a color scheme on

which to base your publication from the drop-down menu (the first

three schemes are designed specifically for the themed layout).

20 Getting Started

As each template is color schemed, you can swap the underlying

scheme, and the publication's appearance, for another scheme at any

time!

4. From the right-hand Pages pane, select one or more page layouts by

checking the box under each thumbnail. Some publication types only

offer an either/or selection.

5. Click OK. The page layouts are added as pages to your new

publication.

Starting a new publication from scratch

Although design templates can simplify your design choices, you can just as

easily start out from scratch with a new, blank publication. To make life easier

you can adopt a particular document type (regular/normal, folded, small/large

publication) as a starting point.

To start a new publication (via Startup Wizard):

1. Open PagePlus to display the initial Startup Wizard (if switched on).

- or -

With PagePlus loaded, choose New... from the File menu and then

select New from Startup Wizard....

2. Select Start New Publication.

3. From the list on the left, select a document type and then examine the

samples on the right. Click the sample that is the closest match to the

document you want to create.

- or -

Getting Started 21

You can define a custom publication by clicking Custom Page

Setup....

4. Click OK to open a new publication with a blank page.

If you click

(or press Escape) from the Startup Wizard, PagePlus opens a

blank document using default page properties.

To start a new default publication:

• Click New Publication on the Standard toolbar (only if Startup

Wizard is turned off).

Opening existing publications

You can open a PagePlus publication from the Startup Wizard, Standard

toolbar, or via the File menu.

To open an existing publication from the Startup Wizard:

1. Select the Open Saved Publication option.

2. In the Documents pane of the Open Saved Publication dialog,

navigate to a publication file by either using your computer's Folders

structure or by History (shows saved publications by date).

3. Click the file name, then click Open.

Tthe dialog offers Print and Publish to PDF options without loading the selected

publication, plus Sort and Filtering options to change your view.

To open existing publications from within PagePlus:

1. Click

Open on the Standard toolbar.

2. In the Open dialog, select the folder and file name(s). For multiple

publications, Shift-click to select adjacent multiple files or Ctrl-click

to select non-adjacent files.

3. Click the Open button.

22 Getting Started

To revert to the saved version of an open publication:

• Choose Revert from the File menu.

Font substitution

PagePlus supports automatic and manual font substitution if you open a

publication which uses fonts which are not stored on your computer. See

PagePlus help for more details.

Working with more than one publication

If you have multiple publications open at the same time it's easy to jump

between them using different methods.

Click on an open publication's tab on the Publications toolbar at the top of the

workspace to make it active (e.g., Rosette.ppp).

Alternatively, you can select the name of

a currently open publication from the

Window menu. Unsaved publications

are indicated by an asterisk; the

currently active publication is shown

with a tick.

Saving your publication

To save your work:

• Click Save on the Standard toolbar.

• To save under a different name, choose Save As... from the File menu.

Unsaved publications have an asterisk after their name in either

the PagePlus title bar or Window menu.

Getting Started 23

Closing publications

To close the current publication:

• Choose Close from the File menu or click the window's Close

button. If it's the only window open for the publication, the command

closes the publication and you'll be prompted to save changes.

To close all publications except current:

• Right click a Publication tab on the Publications toolbar and choose

Close All But This. You'll be prompted to save changes for any

unsaved publication.

To close PagePlus:

• Click the program's Close button at the top right of the

window.

You'll be prompted to save changes to any unsaved publications.

24 Getting Started

Updating and saving defaults

Object defaults are the stored property settings PagePlus applies to newly

created objects such as:

• lines and shapes (line and fill color, shade, pattern, transparency, etc.)

• frames (margins, columns, etc.)

• text (i.e., font, size, color, alignment, etc.). Defaults are saved

separately for artistic, shape, frame and table text.

You can easily change the defaults for any type of object via the Update Object

Default command or the Text Style Palette dialog.

Default settings are always local—that is, any changed defaults apply to the

current publication and are automatically saved with it, so they're in effect next

time you open that publication. However, at any time you can use the Save

Defaults command to record the current defaults as global settings that will be

in effect for any new publication you subsequently create.

To set local defaults for a particular type of object:

1. Create a single sample object and fine-tune its properties as desired—

or use an existing object that already has the right properties. (For

graphics, you can use a line, shape, or rectangle; all share the same set

of defaults.)

2. Select the object that's the basis for the new defaults and choose

Update Object Default from the Format menu.

Or, for line and fill colors, including line styles:

1. With no object selected, choose the required line and/or fill colors

from the Color or Swatches tab. Use the Line tab to set a default line

weight, style, and corner shape.

2. Draw your object on the page, which will automatically adopt the

newly defined default colors and styles.

Getting Started 25

To view and change default text properties:

1. Choose Text Style Palette... from the Format menu.

2. Click Default Text, then from the expanded list of text types, choose

an option (e.g., Artistic Text).

3. Click Modify... to view current settings for the selected text type.

4. Use the Text Style dialog to alter character, paragraph, or other

properties.

To save all current defaults as global settings:

1. Choose Save Defaults from the Tools menu.

2. From the dialog, check options to update specific defaults globally:

• Document and object defaults - saves current document settings

(page size, orientation) and object settings (context toolbar

settings).

• Text styles - saves current text styles in the Text Style Palette.

• Object styles - saves user-defined styles from Styles tab.

• Table and calendar formats - saves custom formats saved in

Table Formats dialog.

3. Click Save to confirm that you want new publications to use the

checked object's defaults globally.

26 Getting Started

Working with

Pages

28 Working with Pages

Working with Pages 29

Setting up a publication

A publication's page size and orientation settings are fundamental to your

layout, and are defined when the new publication is first created, either using a

design template or as a New Publication choice via File>New... and the Startup

Wizard. If the Startup Wizard is turned off, or you cancel the setup dialog, a new

publication is created to a default page size.

To adjust size/orientation of the current publication:

1. Select

from the Pages context toolbar.

2. For a Regular/Booklet Publication, you can select a pre-defined

paper size, printer-derived paper size, or enter custom values for page

Width and Height, as well as setting the orientation (Portrait or

Landscape). For booklets only, select a type from the Booklet drop-

down menu, which page to start on (left/right), and if you require

Facing pages (including Dual master pages).

3. For other publication types, you can select the publication types:

Small Publications (for example, business cards, labels, etc.), Large

Publications (banners or posters), or Folded Publications (cards) .

• For Small publications, either enable Paper, then create a custom

paper size, or for creating Labels, enable the radio button and

pick an Avery label code which matches your labels.

• For Large and Folded publications, choose a pre-defined option

from the list (use the preview) or to define a custom publication

based on the selected option, click the Create Custom button.

Add additional custom settings if necessary.

4. Click OK to accept the new dimensions. The updated settings will be

applied to the current publication.

For regular/booklet publications, you can also adopt printer-derived paper sizes

that are supported by your desktop or network printer. These paper sizes are

shown in the Page Setup dialog and will be different depending on which

printer is currently chosen in the Print dialog.

On the Pages context toolbar, these page sizes are indicated by

the suffix "(From printer)" in the Paper size drop-down menu.

30 Working with Pages

Facing pages

You can set up your regular publication or booklet so that the PagePlus window

displays pages either singly or in pairs—as two facing pages side by side. You'll

need facing pages if you're creating a publication where you need to see both the

left-hand (verso) and right-hand (recto) pages, or one that employs double-page

spreads where a headline or other element needs to run from the left-hand page

to the right-hand page.

If you set up a publication to use facing pages, you can specify either a single or

dual master page. A single master page is (as the name implies) a single page; a

dual master page is a spread with both a left- and right-page component,

allowing you to run elements across the spread in the background of the

publication, or position left-side page numbers and right-side page numbers at

opposite corners. The Pages tab shows single master pages with a standard page

thumbnail, and dual master pages with a split-page thumbnail.

To set up facing pages:

1. In the Page Setup dialog, check Facing Pages.

2. If you plan to use background elements that span a double-page

spread, select Dual master pages. This will let you define master

pages with paired "left page" and "right page" components.

- or -

For a facing-page layout where both left and right pages initially share

the same master page, and you don't need to run background elements

across the spread, clear Dual master pages.

Because you assign master pages to individual page layers, one page at a time, it

takes two separate steps to assign a dual master page to both left and right facing

pages. For details, see Assigning master pages on p. 37.

You can assign different master pages to the left and right publication pages if

necessary. For example (see below), a left-hand "body text" page might use the

left-side component of one master page, while a right-hand page could use the

right side of a different master page.

Working with Pages 31

Understanding master pages

Master pages provide a flexible way to store background elements that you'd

like to appear on more than one page—for example a logo, background,

header/footer, or border design.

The key concept here is that a particular master page is typically shared by

multiple pages, as illustrated below. By placing a design element on a master

page and then assigning several pages to use that master page, you ensure that

all the pages incorporate that element. Of course, each individual page can have

its own "foreground" elements.

32 Working with Pages

Master pages are available in every publication, but in a simple publication you

may not need to use any master pages—or you may need only one master page.

Facing pages and multiple master pages prove valuable with longer, more

complex publications.

Using the Pages tab or Page Manager, you can quickly add or delete master

pages; for example, you could set up different master pages for "title" or

"chapter divider" pages. For details, see Adding, removing, and rearranging

pages on p. 36.

Viewing pages

Most of the PagePlus display is taken up by a page or "artwork" area and a

surrounding "pasteboard" area.

Working with Pages 33

In PagePlus, the Page area is where you put page layout guides, and of course

the text, shapes, and pictures that you want to print. The Pasteboard area is

where you generally keep any text, shapes, or pictures that are being prepared or

waiting to be positioned on the page area.

If you'd like a different pasteboard color for a different look or, more practically,

if you want to stop your off-page objects from contrasting with the existing

color, you can set this via Tools>Options>Layout>Display.

To move or copy an object between pages via the Pasteboard:

1. Drag the object from the source page onto the pasteboard (hold down

the Ctrl key to copy).

2. Use the page navigation buttons on the Hintline to jump to a target

page.

3. Drag (or Ctrl-drag to copy) the object from the pasteboard onto the

target page.

PagePlus makes it easy to see exactly what you're working on—from a wide

view of multiple pages to a close-up view of a small region. For example, you

can use the scroll bars at the right and bottom of the main window to move the

page and pasteboard with respect to the main window. If you're using a wheel

mouse, you can scroll vertically by rotating the wheel, or horizontally by Shift-

scrolling.

Magnifying pages

For magnification options, the View toolbar provides the:

Zoom In and Zoom Out tools so you can inspect and/or edit the

page at different levels of detail.

Zoom Percent option to set a level of magnification

(expressed as a percentage).

Zoom Tool to zoom into an area defined by a drawn marquee

selection.

34 Working with Pages

Pan Tool for moving the page area by dragging.

Actual size option for viewing the page at its true size (100%).

Zoom to selection option to focus on a selected area.

Page Width option to fit to the page's width.

Full Page option to fit the page into your current window.

Multi-page option to view multiples pages simultaneously (set page

number by dragging a page array from the flyout menu).

Switching view modes

You can switch between different view modes, which offer single or multiple

pages to view:

• Normal view, which displays one page at a time.

• Multi-page view, used for inspecting long documents, displays a

number of pages according to a configurable page array (e.g., a 3x1

grid).

In Normal and Multi-page view, the pasteboard is shared by all pages. In

Multipage view, it's also especially easy to move or copy objects between pages

using drag-and-drop and set the number of pages displayed.

To view multiple pages (in Multi-page mode):

1. Click the Multi-page flyout on the View toolbar. An array

selector appears.

2. Click and drag to choose an array within the selector, for example 2x4

Pages or 3x1 Pages (as shown). To expand the number of choices,

drag down and to the right. Click Normal View if you change your

mind.

Working with Pages 35

The publication appears in Multi-page mode with the specified page array in

view.

To switch between views:

• Choose between Normal or Multi-page from the View menu.

Navigating pages

To switch between pages:

• Click the Previous Page, Next Page, First Page or

Last Page button on the Hintline.

- or -

On the Studio's Pages tab, double-click the page's thumbnail for the

page (or master page) you want to view. The lower Pages window of

the tab displays normal pages, while the expandable Master Pages

window shows only master pages.

36 Working with Pages

Adding, removing, and rearranging pages

Use the Pages tab to

quickly rearrange

standard pages using

drag-and-drop, add/delete

standard or master pages,

or assign master pages to

standard pages. The tab

displays master pages in

the upper Master Pages

window (shown

collapsed) and standard

publication pages in the

lower Pages window.

The

Page Manager button provides additional options, such as duplicating

a particular page, assigning a specific master page to a layer, or adding/deleting

multiple pages.

To add a single page:

1. On the Pages tab, click once to select a page in the Pages window.

Note: The thumbnail that's shown as "selected" is independent of the

page you're currently working on. To work on a particular page,

double-click its thumbnail.

2. Click

Add to add a page (or master page) before the one selected

in the window.

- or -

To add a new page at the end of the publication, deselect all pages by

clicking in the neutral-colored region of the lower window, then click

the Add button.

Working with Pages 37

To add master pages:

For master pages, the above procedure applies but within the Master Pages

window. The only exception is that you cannot create a new master page based

on a design template's pages (no dialog opens).

To delete a single page/master page:

1. On the Pages tab, select the page (or master page) to delete on the

appropriate window by clicking its thumbnail.

2. Click the

Remove button.

To rearrange pages:

• On the Pages tab, in the lower Pages window, drag a page thumbnail

to a new location in the page sequence.

Assigning master pages

If you're only using one master page it is assigned to any newly created page by

default. However, if you're using multiple master pages you can assign a specific

master page to any standard page.

38 Working with Pages

To assign a master page:

From the Page tab's expanded

Master Pages window, drag a master

page onto a target standard page in

the lower window.

If the page has more than one layer,

you can specify the layer to which

you want to assign the master page.

Alternatively, use the Master

Page Manager (use the Set tab) in

the Pages tab.

Working with layers

Each new page or master page consists of a single layer. One layer may be

enough to accommodate the elements of a particular layout, but you can create

additional layers as needed. On each layer, objects such as text frames and

pictures are stacked in the order you create them, from back to front, with each

new object in front of the others. Layers themselves are stacked in a similar way,

and of course you can juggle the order of objects and layers as needed.

Layers are useful when you're working on a complex design where it makes

sense to separate one cluster of objects from another. You can work on one layer

at a time without worrying about affecting elements on a different layer.

Once you've displayed a page, you can normally edit any object on it—

regardless of which layer the object is on—simply by clicking the object.

Working with Pages 39

Each layer is situated along with

other layers (if present) within a

stack on the Layers tab. The

uppermost layer is applied over

any lower layer on the page.

Layer 1 and Layer 2 above could represent the following:

In order to create new objects on a particular layer, you'll need to "activate"

(switch to) that layer in the Layers tab.

40 Working with Pages

To activate a particular layer:

• Click at the beginning of a layer entry to activate that layer. You'll see

the layer arrow jump to the now activated layer (Layer 1 in the

Layers tab example above is currently active).

Don't confuse this with simply selecting a layer (Layer 2 in the example is

selected, but not activated), which is used to manage the layer itself (e.g., to

move it, preview it, view/change layer options, etc.).

To select a particular layer:

• Click (or right-click) a layer name. The layer entry then possesses a

blue background.

Right-clicking a layer name displays a menu of layer-related

actions, as well as Options for that particular layer.

Adding, removing, and rearranging layers

When you add a new page or master page to the publication, you can specify

whether to copy the layers and/or objects from a particular source page. Once

you've created a page, it's easy to add, delete, move, or merge layers as needed.

Moving a layer will place its objects in front or in back of those on other layers.

To add a new layer to the current page or master page:

1. In the Layers tab, click the

Insert new layer button.

2. You'll be prompted to give the new layer a name and set its properties.

When you've made your selections, click OK.

To delete a layer:

• In the Layers tab, select the layer's name and click the Delete

selected layer(s) button.

Using the tab's

buttons, you can move layers up or down in the

stacking order to place their objects in front or behind those on other layers. You

Working with Pages 41

can also move objects to specific layers, and merge and preview layers. (See

online Help.)

Selecting objects on layers

Once you've displayed a page or master page, you can normally select and then

edit any object on it—regardless of which layer the object is on—simply by

clicking the object. Alternatively, you can limit object selection and editing to

objects on a specific active layer.

To edit only objects on the active layer:

• In the Layers tab, select the chosen layer (the mark should

show next to the active layer) and uncheck Edit all layers.

To select all objects on a particular layer:

• In the Layers tab, right-click the chosen layer and choose Select All

Objects.

Normally the active layer stays the same regardless of which object you select.

For ease in identifying which layer a given object resides on, the object's

selection handles will be colored according to the layer it resides on; the layer

color is shown in the Layers tab (see Layer names and properties on p. 43) and

is configurable.

Layers and master pages

Master pages are special "background" pages that can be shared by more than

one regular page. They are assigned to each layer of a regular page rather than

to the page as a whole—so if a page has multiple layers it can also employ

multiple master pages! For example, one master page might include background

42 Working with Pages

text elements, while another included background graphics. By assigning the

two master pages to separate layers you could achieve a unified design while

keeping the elements separate. Page layers can each take a master page, but

master page layers cannot.

You can also set any layer to use no master page. Commonly, the first layer uses

a master page while subsequent layers use no master page, but there's no hard

and fast rule. You can assign the master page either when you first create the

layer, or subsequently, as the layout evolves.

Assigning master pages to layers

Each layer you add to a regular page can use its own master page. If your

publication uses more than one master page, you can reassign specific master

pages to specific page layers at any time.

To assign a master page to a page layer:

1. In the Layers tab, double-click in the

Master Page(s) column of

the chosen page layer.

2. In the Select Master Page dialog, select the normal page and master

page from the displayed drop-down menus. The master page letter

(e.g., A, B, C, etc.) is shown on the chosen layer when assigned.

Master pages, like regular pages, can have more than one layer. Layers on

master pages work almost exactly like those on regular pages. The key

difference is that master page layers cannot themselves take a master page;

master pages can only be assigned to layers on regular pages.

Working with Pages 43

When you add a new master page to the publication, you have the option of

copying the layers and/or objects from an existing master page. If you choose

not to copy existing layers, the new master page starts out with one layer. You

can always add more as described above.

To switch to a master page from a particular layer:

• From the Layers tab, right-click a particular layer's name and choose

Go to Master Page.

Layer names and properties

The Layers tab lets you rename layers and set a variety of properties for one or

more layers.

To rename the layer:

• Click Layer Options, then edit the Name field.

To set layer properties:

1. Display the Layers tab.

2. Select desired settings for the selected layer.

• Click in the Master Page(s) column to optionally

assign a master page to the layer.

• Check the box in the Visible column to show the layer

and any objects on it; uncheck to hide the layer.

• Check the box in the Master Page(s) visible column to

show the layer's master page; uncheck to hide it.

• Check the Printable column to include the layer in

page printouts; uncheck to exclude it.

44 Working with Pages

• Check the box in the Locked column to prevent objects

on the layer from being selected/edited; uncheck to allow

editing.

• To set the Selection handle color, click the color selection

button and choose a color from the palette (click More

Colors... for a wider choice). This helps identify which

objects belong to which layer.

Setting guides

Layout guides are visual guide lines that help you position layout elements.

They can include page margins, row and column guides, bleed area guides,

and ruler guides.

Page margin settings are fundamental to your layout,

and usually are among the first choices you'll make after

starting a publication from scratch. The page margins

are shown as a blue box which is actually four guide

lines—for top, bottom, left, and right—indicating the

underlying page margin settings. If you like, you can set

the margins to match your current printer settings.

You also have the option of setting up row and column

guides as an underlying layout aid. PagePlus represents

rows and columns on the page area with dashed blue

guide lines. Unlike the dashed gray frame margins and

columns, row and column guides don't control where

frame text flows. Rather, they serve as visual aids that

help you match the frame layout to the desired column

layout.

Bleed area guides assist you in positioning "bleed"

elements that you want to run to the edge of a trimmed

page. To allow for inaccuracies in the trimming process

in professional printing, it's a good idea to extend these

elements beyond the "trim edge"—the dimensions

defined by your Page Setup. With bleed guides switched

on, the page border expands by a distance you specify,

and the trim edge is shown with dashed lines and little

"scissors" symbols. Note that these guide lines are just a

Working with Pages 45

visual aid; only the Bleed limit setting in the Print dialog

extends the actual output page size.

Ruler guides are free-floating lines that you set by

clicking and dragging from the rulers. They are "sticky"

so that objects can snap to them, then be moved

collectively with guide movement.

Defining layout guides

To define layout guides:

• Click on the Page context toolbar, Layout

Guides... from the File menu, or right-click on a blank part of the

page and choose Layout Guides. Then in the Layout Guides dialog,

use the Margins tab to set guide lines for page margins, rows and

columns, and bleed areas.

• In the Margin Guides section, you can set the left, right, top, and

bottom page margins individually, or click the From Printer

button to derive the page margin settings from the current printer

settings. The dialog also provides options for Balanced margins

(left matching right, top matching bottom) or for Mirrored

margins on facing pages where the "left" margin setting becomes

the "inside," and the "right" margin becomes the "outside."

Remember to set up your margins so that you leave enough

room for any intended header or footer.

• Use the Row and Column Guides section to define guides for

rows and columns. If you want rows or columns of uneven width,

first place them at fixed intervals, then drag to reposition them as

required.

• Use Bleed area guides to specify the extra margin you want to

allow around the original Page Setup dimensions or "trim area."

Note that if the setting is zero or you have View>Bleed Area

Guides unchecked, you won't see the bleed area displayed.

46 Working with Pages

• For ruler guides, use the Guides tab to precisely create, edit or

delete ruler guides, or more commonly, just drag the guides from

the rulers.

To show or hide guides:

• On the View menu, check or uncheck a guide option.

Creating ruler guides

PagePlus lets you to set up horizontal and vertical ruler guides—non-printing

lines you can use to align headlines, pictures, and other layout elements.

Guides are by default "sticky" so that stuck objects can be dragged around the

page by their ruler guide—a great way to move previously aligned objects in

bulk and simultaneously.

• To create a ruler guide, click on a ruler, hold down your mouse button,

then drag onto your page. A ruler guide line appears parallel to the

ruler (Alt-drag to create the guide at 90 degrees to the ruler).

• To move a guide, drag it.

• To remove a guide, drag and drop it anywhere outside the page area.

• For precise ruler guide placement, check Ruler marks in

Tools>Options>Layout to snap guides to ruler marks.

• To unstick a selected object, click one of two small red triangular

markers shown at the point where the object is attached to the guide.

You'll see a link cursor ( ) as you hover over the sticky guide

marker.

Working with Pages 47

Click red marker to make non-

sticky.

Markers become non-sticky and

change to black; object and guide are

unstuck and either can then be moved.

• To turn sticky guides on and off, check/uncheck Sticky Guides from

the Arrange menu (or the equivalent from Tools>Options>Layout).

Previously stuck objects will remain sticky even after sticky guides are

switched off—you'll have to make them non-sticky manually.

Using the rulers and dot grid

The PagePlus rulers mimic the paste-up artist's T-square, and serve several

purposes:

• To act as a measuring tool.

• To create ruler guides for aligning and snapping.

• To set and display tab stops (see p. 111).

• To set and display paragraph indents (see p. 110).

Ruler units

To select the basic measurement unit used by the rulers:

• Right-click the Ruler Intersection and set the measurement unit

from the flyout.

48 Working with Pages

Adjusting rulers

By default, the horizontal ruler lies along the top of the PagePlus window and

the vertical ruler along the left edge. The default ruler intersection is the top-

left corner of the pasteboard area. The default zero point (marked as 0 on each

ruler) is the top-left corner of the page area. (Even if you have set up bleed area

guides and the screen shows an oversize page, the zero point stays in the same

place, i.e. the top-left corner of the trimmed page.)

To define a new zero point:

• Drag the tab marker on the ruler intersection to a new zero point on

the page or pasteboard. (Be sure to click only the triangular marker!)

To move the rulers:

• With the Shift key down, drag the tab marker on the ruler intersection.

The zero point remains unchanged.

• Double-click on the ruler intersection to make the rulers and zero

point jump to the top left-hand corner of the currently selected object.

This comes in handy for measuring page objects.

To restore the original ruler position and zero point:

• Double-click the tab marker on the ruler intersection.

Working with Pages 49

To lock the rulers and prevent them from being moved:

• Choose Tools>Options... and select the Layout>Rulers page, then

check Lock Rulers.

Rulers as a measuring tool

The most obvious role for rulers is as a measuring tool. As you move the mouse

pointer, small lines along each ruler display the current horizontal and vertical

cursor position. When you click to select an object, shaded ruler regions indicate

the object's left/right and top/bottom edges on the horizontal and vertical rulers,

respectively. Each region has a zero point relative to the object's upper left

corner, so you can see the object's dimensions at a glance.

Using the dot grid

The dot grid is a matrix of dots based on ruler units, covering the page and

pasteboard areas. Like ruler guides, it's handy for both visual alignment and

snapping.

• To turn the dot grid on or off, click Dot Grid on the View menu.

You can also set the grid spacing, style, color, and positioning in the dialog (see

PagePlus help).

50 Working with Pages

Using headers and footers

Headers and footers are layout elements that are positioned at the top and

bottom of your master page(s), and are repeated on every page of your

publication. The Headers and Footers Wizard lets you create these elements

easily.

Remember to set up your margins so that you leave enough

room for any intended header or footer.

To create headers and/or footers:

• On the Insert menu, choose Headers and Footers... and follow the

Wizard instructions. The header and/or footer is automatically applied

to the master page (and not the current page).

To edit existing headers and footers:

• On the Insert menu, choose Headers and Footers.... In the Headers

and Footers Wizard, select Edit header, Leave header as it is, or

Delete header and then complete the Wizard instructions. Carry out

the equivalent operation for your footer if needed.

Using page numbering

Page number fields automatically display the current page number. Typically,

these fields are added automatically to the master page (so they appear on every

page) with the Header and Footers Wizard, but you can insert a page number

field anywhere in your text.

You can change the style of page numbers, the page on which numbering

begins, and number continuation across chapters (all via Page Number Format

on the Format menu).

Working with Pages 51

To define a header or footer that includes a page number field:

1. Create a header or footer on the master page by choosing Headers

and Footers... from the Insert menu.

2. In the wizard, press the Page Number button to insert a page number

field (as a prefix or suffix) along with any optional header/footer text.

3. Complete the wizard.

To insert a page number field:

1. Switch to the master page (if desired) by clicking the Current Page

box on the Hintline.

2. With the Artistic Text Tool selected (Tools toolbar), click for an

insertion point to place the page number.

3. On the Insert menu, choose Page Number.

52 Working with Pages

Working with

Objects

54 Working with Objects

Working with Objects 55

Selecting an object

Before you can change any object, you need to select it using one of these tools

from the Tools toolbar:

Pointer Tool

Click to use the Pointer Tool to select, move, copy, resize or rotate

objects.

Rotate Tool

Click to use the Rotate Tool to rotate an object around a rotation origin

(normally centered). See Rotating an object on p. 68.

To select an object:

• Click on the object using one of the tools shown above.

The above example shows an unselected and selected object (showing

Move and Group buttons).

If objects overlap, Alt-click until the desired object is selected.

When selecting a text object with the Pointer Tool:

• Clicking on a text object (artistic text or text frame) with the Pointer

Tool selects the object and also positions the blinking text selection

cursor within the object's text. In this mode, you can edit the text (see

p. 108).

56 Working with Objects

• Double-, triple-, or quadruple-click to select a word, paragraph, or all

text.

• To select only the text frame, click the frame's bounding box.

• Clicking on a group selects the grouped object. Ctrl-click to select an

individual object within a group.

Selecting multiple objects

Selecting more than one object at a time (creating a multiple selection) lets you:

• Position or resize all the objects at the same time.

• Create a group object from the multiple selection, which can then be

treated as a single object, with the option of restoring the individual

objects later. See Creating groups on p. 62.

Working with Objects 57

To create a multiple selection:

Drag a "marquee" box around the

objects you want to select.

Alternatively, hold down the

Shift key and click each object in

turn.

To add or remove an object from a multiple selection:

• Hold down the Shift key and click the object to be added or removed.

To deselect all objects in a multiple selection:

• Click in a blank area of the page.

To select all objects on the page (or master page):

• Choose Select>Select All from the Edit menu (or press Ctrl+A).

• Display the Layers tab, choose the layer name and right-click to Select

All Objects.

58 Working with Objects

Copying, pasting, and replicating objects

Besides using the Windows Clipboard to copy and paste objects, you can

duplicate objects easily using drag-and-drop, and replicate multiple copies of

any object in precise formations. You can also transfer the formatting of one

object to another, with the option of selecting specific attributes to be included

when formatting is pasted.

To copy an object (or multiple selection) to the Windows Clipboard:

• Click Copy on the Standard toolbar.

If you're using another Windows application, you can usually copy and paste

objects via the Clipboard.

To paste an object from the Clipboard:

• Click Paste on the Standard toolbar.

The standard Paste command inserts the object at the insertion point or (for a

separate object) at the center of the page. To insert a separate object at the same

page location as the copied item, use the Paste in Place command.

To choose between alternative Clipboard formats:

• Choose Paste Special... from the Edit menu.

To duplicate an object:

1. Select the object, then press the Ctrl key.

2. Drag the object via the

Move button to a new location on the page,

then release the mouse button.

3. To constrain the position of the copy (to same horizontal or vertical),

also press and hold down the Shift key while dragging. A duplicate of

the object appears at the new location.

Working with Objects 59

Replicating objects

Duplicating an object means making just one copy at a time. The Replicate

command lets you create multiple copies in a single step, with precise control

over how the copies are arranged, either as a linear series or a grid. You can

include one or more transformations to produce an interesting array of rotated

and/or resized objects. It's great for repeating backgrounds, or for perfectly-

aligned montages of an image or object.

To replicate an object:

1. Select the object and choose Replicate... from the Edit menu. To

arrange copies in a straight line, select Create line. For an X-by-Y

grid arrangement, select Create grid.

2. Specify Line length (the number of objects including the original) in

the arrangement, or the Grid size. Note that you can use the Line

length setting to include an odd number of objects in a grid.

3. Set spacing between the objects as either an Offset (measured between

the top left corners of successive objects) or a Gap (between the

bottom right and top left corners). You can specify Horizontal and/or

Vertical spacing, and/or an angular Rotation. To set a specific

horizontal or vertical interval, check Absolute; uncheck the box to

specify the interval as a percentage of the original object's dimensions.

4. Click OK.

60 Working with Objects

The result is a multiple selection. Click its Group button if you want to

keep the separate objects linked for additional manipulations.

Pasting an object's formatting

Once you have copied an object to the Clipboard, you can use Paste Format

(Edit menu) to apply its formatting attributes to another object. Again from the

Edit menu, Paste Format Plus displays a "master control" Style Attributes

Editor dialog that lets you optionally select or deselect specific attributes to be

included when formatting is pasted. See Saving object styles on p. 198 for more

dialog information.

Snapping

The snapping feature simplifies placement and alignment by "magnetizing"

moved or resized objects to grid dots and ruler guides. Objects can also snap to

other guides on the page such as page margins, rows, columns, and bleeds

(see p. 60), as well as the page edge, and page/margin centers (i.e., the center of

the page in relation to the page edge or page margins).

In addition, dynamic guides can be used to align and resize objects to existing

object edges and centers by snapping. Guides appear dynamically as you drag

objects.

To turn snapping on/off globally:

• Click Snapping on the Hintline (don't click the drop-down

arrow). The button has an orange color when snapping is switched on.

Once snapping is enabled, you can selectively switch on/off snapping options

(i.e., Ruler Guides, Dot Grid, etc).

To turn individual snapping controls on and off:

• Click the down arrow on the Snapping button (Hintline) and

check/uncheck a snapping option via the drop-down menu.

Working with Objects 61

Tools>Options offers the full set of snapping options for the

user. You can also control Snapping Distance, i.e. the

distance at which an object will start to snap to a dot, guide,

etc.

For precise ruler guide placement, check Ruler Marks in

Tools>Options to snap guides to ruler marks.

Snapping with dynamic guides

For accurate object alignment and resizing, you can use dynamic guides instead

of setting ruler guides manually or performing selection, transform, and

alignment operations. These red-colored guides are shown between the vertices

of the last three selected placed page objects and the manipulated object and

"visually suggest" possible snapping options such as snap to the placed object's

left, right, center, top, right, bottom, or to the page center. You can include

objects to snap to by dragging over objects.

For alignment For resizing

To switch on dynamic guides:

• Click the down arrow on the Snapping button (Hintline) and

click Dynamic Guides on the drop-down menu.

62 Working with Objects

To snap to page centers as well, you must additionally check

Page center in Tools>Options>Layout>Snapping.

Creating groups

You can easily turn a multiple selection into a group object. When objects are

grouped, you can position, resize, or rotate the objects all at the same time.

To create a group from a multiple selection:

• Click the Click to Group button.

To ungroup:

• Click the Click to Ungroup button.

The group turns back to a multiple

selection

Simply clicking on any member of a group selects the group object. In general,

any operation you carry out on a selected group affects each member of the

group. However, the objects that comprise a group are intact, and you can also

select and edit an individual object within a group.

To select an individual object within a group:

• Ctrl-click the object.

Working with Objects 63

Moving objects

To move an object (including a multiple selection):

• Drag the selected object by using its Move button. Once you see a

move cursor you can begin dragging.

To set exact horizontal and vertical positions, use the Transform

tab.

To constrain the movement of an object to horizontal or vertical:

• Select the object and use the keyboard arrows (up, down, left, right).

Resizing objects

PagePlus provides several methods of resizing single or grouped objects. Click-

and-drag is the simplest—watch the Hintline for context-sensitive tips and

shortcuts!

To resize an object (in general):

1. Select the object.

2. Click one of the selection handles and drag it to a new position while

holding down the left mouse button.

64 Working with Objects

Dragging from an edge handle resizes in one dimension, by moving that edge.

Dragging from a corner handle resizes in two dimensions, by moving two edges.

Use a ruler guide and center

snapping to scale an object in two

directions simultaneously. Center

snapping involves snapping to the

object edge, then dragging from a

corner (or edge) handle.

Text in frames and tables doesn't change size when the

container object is resized.

To set two or more objects to the same horizontal or vertical

size as the last selected object, you can use Arrange>Size

Objects....

You can also make fine resizing adjustments from the

Transform tab.

To resize freely:

• Drag from a corner (or line end) handle.

Working with Objects 65

To constrain a shape, frame object, or table object when resizing:

• Hold the Shift key down and drag from a corner (or line end) handle.

For shapes, this has the effect of keeping a square as a square, a circle as a

circle, etc.

For pictures, dimensions are constrained on dragging a corner

handle. Use Shift-drag to resize a picture freely.

Ordering objects

Each new page or master page consists of a single layer. One layer may be

enough to accommodate the elements of a particular layout, but you can create

additional layers as needed. On each layer, objects such as text frames and

pictures are stacked in the order you create them, from back to front, with each

new object in front of the others. You can change the stacking order, which

affects how objects appear on the page.

To shift the selected object's position to the bottom or top of the

stack:

• Click Send to Back or Bring to Front on the Arrange

toolbar, respectively.

To shift the object's position one step toward the back or front:

• Right-click on the object and choose Arrange>Back One or

>Forward One, respectively.

Aligning and distributing objects

Alignment involves taking a group of selected objects and aligning them all in

one operation by their top, bottom, left or right edges. You can also distribute

objects, so that your objects (as a multiple selection) are spread evenly

(optionally at spaced intervals).

Alignment or distribution can occur between the endmost objects on your page

(current selection), page margins, or the page edge.

66 Working with Objects

To align the edges of two or more objects in a selection:

1. Using the Pointer Tool, Shift-click on all the objects you want to

align, or draw a marquee box around them, to create a multiple

selection.

2. Select the Align tab.

3. Select an option for vertical and/or horizontal alignment. Choose Top,

Bottom, Left, Right, Center Horizontally or Center Vertically, i.e.

To distribute two or more objects across a selection:

• Choose Space Evenly Across or Space Evenly Down to

spread selected objects uniformly between endmost objects in the

current selection (horizontally or vertically, respectively) or by a set

measurement (choose Spaced and set a value in any measurement

unit).

Rather than work within the current selection area you can align or distribute to

page margins (if set) or page edge.

To align/distribute objects to page margins or edges:

• Select from the Relative to

drop-down menu to align

the selected object(s) within

the page Margins, Page

edges, or Spread (for facing

pages) then choose an align

or distribute button

described above.

Working with Objects 67

Exporting as a picture

Exporting as a picture lets you convert all the objects on the page, or just the

currently selected object(s), to an image file, using a file format you specify.

To export as a picture:

1. (If exporting objects, not the whole page) Select the object or Shift-

click (or drag a marquee) to select multiple objects.

2. Choose Export As Picture... from the File menu.

3. In the Save as type drop-down list, select a image format, e.g. Serif

MetaFile Format (*.smf).

4. Specify a folder and file name for the picture.

5. To export just selected object(s), check Selected object(s). To export

the whole page, uncheck this box.

6. To choose from export options such as resolution, color, and

transparency, check Show Filter Options.

7. Click Save. You'll see export options, if available and requested, for

the particular export filter in use.

Exporting Serif Metafiles

PagePlus lets you export pictures in Serif Metafile Format (.smf). This

proprietary format, an improvement on the Windows Metafile Format (.wmf)

due to improved text, line and fill handling, is especially useful for interworking

between Serif products, i.e. you may want to utilize PagePlus objects in another

Serif application to save time and effort. The object is converted to a graphic

and becomes non-editable, but the object's original appearance will be honored.

68 Working with Objects

Rotating an object

You can rotate single and multiple objects, including pictures, text objects, and

groups using the Rotate Tool.

To rotate an object:

1. Select the

Rotate Tool on the Tools toolbar's Selection flyout.

2. Click to select the object, hover over one of its handles until you see

the rotate cursor (below).

3. Hold the mouse button down and drag the cursor in the direction in

which you want to rotate the object, then release (use the Shift key for

15° rotation intervals).

The Pointer Tool can also be used to rotate objects in the same way (with the

cursor).

Working with Objects 69

To undo rotation (restore the original orientation):

• Double-click the object.

• To restore the rotated position, double-click again.

To change the rotation origin:

1. Select the

Rotate Tool and click to select the object.

2. Move the rotation origin

away from its original position in the

center of the object to any position on the page. The origin can also be

moved to be outside the object—ideal for rotating grouped objects

around a central point.

3. Drag the rotate pointer to a new rotation angle—the object will rotate

about the new pivot.

To rotate an object 90 degrees left or right:

• Select the object and click Rotate Left or Rotate Right on

the Arrange toolbar.

Flipping an object

You can flip objects horizontally (left to right; top and bottom stay the same) or

vertically (top to bottom; left and right stay the same).

70 Working with Objects

To flip an object horizontally/vertically:

• Select the object and choose Flip Horizontal or Flip Vertical from

the Arrange menu.

Cropping and combining objects

Cropping means masking (hiding) parts of an object, for example to improve

composition or create a special effect. The underlying object remains intact.

Two types of cropping are possible—square cropping or irregular cropping.

square crop

irregular crop

Combining starts with more than one object, but creates a special composite

object with one or more "holes" on the inside where the component objects' fills

overlapped one another—useful for creating mask or stencil effects.

To crop using the object's original outline:

1. Select the object, then select the

Square Crop Tool on the

Attributes toolbar's Crop flyout.

2. Drag one of its edge or corner handles inward for unconstrained

cropping. Press the Shift key while dragging for constrained cropping

(aspect ratio is maintained).

To scale the object within the crop outline, Ctrl-drag either

upwards or downwards.

Working with Objects 71

To crop by modifying the object's outline:

• Select the object and select the Irregular Crop Tool on the

Attributes toolbar's Crop flyout. The Curve context toolbar appears,

which lets you control the displayed nodes and connecting segments

that define the object's crop outline. See Editing lines on p. 179.

• To move a node (control point) where you see the cursor,

drag the node.

• To move a line segment (between two nodes) where you

see the cursor, drag the segment.

To position a cropped object within its crop outline:

• With either crop tool selected, click the object and drag its center

(when you see the hand cursor).

To feather the crop outline:

• With either crop tool selected, click the object.

• From the Crop context toolbar, set a Feather value using the up/down

arrows, slider or by direct input. Feathering is applied outside the crop

outline by the set point size.

To uncrop (restore full visibility):

• Click the Remove Crop button on the Attributes toolbar's Crop

flyout.

Cropping one shape to another

The Crop to Shape command works with exactly two objects selected. Either or

both of these may be a group object. The lower object (the one behind the other)

gets clipped to the outline of the upper object, leaving a shape equivalent to the

overlapping region.

72 Working with Objects

To crop one shape to another:

1. Place the "clipping" object in front of the object to be cropped, using

the Arrange menu and/or Arrange toolbar as needed. In the

illustration above, a QuickShape is in front of a text frame.

2. With both objects selected (or grouped), choose Crop to Shape from

the Tools menu.

You can restore an object cropped in this way to its original shape, but the upper

"cropping" object is permanently deleted (use Undo to recover it if necessary).

Combining lines and shapes

Combining curves is a way of creating a composite object from two or more

lines or drawn shapes. As with cropping to a shape, the object in front clips the

object(s) behind, in this case leaving one or more "holes" where the component

objects overlapped. As with grouping, you can apply formatting (such as line or

fill) to the combined object and continue to edit individual nodes and segments

with the Pointer Tool. Unlike those other methods, a combined object

permanently takes the line and fill properties of the front object. Combining is

reversible, but the component objects keep the line and fill properties of the

combined object.

Working with Objects 73

Combining is a quick way to create a mask or stencil cutout:

QuickShapes Convert to

Curves

Combine Curves Drop Shadow

Added

To combine two or more selected lines or drawn shapes:

1. Draw your two lines or QuickShapes.

2. Place the "clipping" object in front of the object to be cut out.

3. Select each object and choose Tools>Convert To>Curves for both.

4. Select both objects.

5. Choose Combine Curves from the Arrange menu.

To restore the original shapes from a combined object:

• Select it and choose Split Curves from the Arrange menu.

Anchoring objects

If you're working with text frames you'll probably want to add supporting

shapes, pictures, tables, or even nested text frames within your publication's text

(artistic or frame text). Such objects can be positioned either in relation to a

position in your text (or other page element) or be simply placed inline in your

text.

74 Working with Objects

In PagePlus, this positioning is controlled by anchoring an object using

different positioning options.

• Float with text. The object is positioned horizontally and vertically

relative to an

anchor point. This option is ideal for pictures, pulled

quotes, etc.

• Position inline as character. The anchored object is placed as a

character in the text and aligned in relation to the text that surrounds it.

The anchored object flows with the text as before.

Working with Objects 75

• Detach from text. The anchored object is disconnected from its

anchor point, leaving a normal unanchored object.

PagePlus objects can be anchored to anywhere in your publication text, but the

floated object can be positioned in relation to indented text, column, frame, page

margin guides, the page itself, or most typically the anchor point in a text frame.

For text frames, when the text reflows, the anchor point (and therefore anchored

object) reflows with the text. This allows supporting anchored objects to always

stay with supporting text as more text is added to the frame.

To create an anchored object:

1. Position your unanchored object on the page.

2. Select Anchor Object... from the Arrange menu.

3. From the dialog, choose a positioning option:

Either, for a floating object:

1. Enable Float with text. This is the default positioning option.

76 Working with Objects

2. Specify a Horizontal (e.g., Inside, Left-Aligned) and/or Vertical

position (e.g., Inside, Top) in relation to different page elements (e.g.,

anchor point, frame, etc.). Check Mirror facing pages if you're using

facing pages and you want the object to automatically mirror its

position in relation to anchoring text moved onto a new page.

3. (Optional) Set an Offset X by or Offset Y by to further offset the

object horizontally or vertically from the Horizontal and Vertical

position in absolute units (centimeters or inches). Alternatively, check

Relative to offset by a percentage of the object size.

4. Check Keep within bounds to stop the anchored object from being

placed outside of the text frame. The object will move but only to the

frame edge or page margin guides. When unchecked there is no

restriction on object placement.

5. Click OK. The

Anchor point appears and your object is now an

anchoring object (showing an anchor icon).

Or, for an inline object:

1. Enable Position inline as character.

2. To set the object's vertical alignment with respect to adjacent text,

select an Align with text option. Text will not flow around the

anchored object.

3. (Optional) Enter a Offset Y by value to set the percentage to which

the object will be vertically offset in relation to its height.

4. (Optional) Check Scale to to scale the object to a percentage of the

adjacent text point size. This keeps the same relative size if the text

size changes. 100% will scale precisely to current point size.

4. (Optional) Check Use these settings when pasting to update floating

and inline anchor defaults. Any subsequent object pasting will adopt

the anchor settings saved when the option was checked.

5. (Optional) For control of possible object overlap, select an option

from the If objects overlaps drop-down list.

Working with Objects 77

• Allow the overlap. The overlap is left as is.

• Pack into lines means the second object will be placed

beside the first object if there is room, or below it if not.

• Line up left to right/Line up right to left means the second

object will be placed to the right or the left of the first object,

respectively.

• Stack top to bottom/Stack bottom to top means the second

object will be placed below or above the first object,

respectively.

6. Click OK. The object appears inline with text, and shows an

Anchor Properties icon.

Objects inserted into text frames will automatically be anchored using "Float

with text" default settings. However, the anchored object can be dragged away

from the anchor point as an alternative method for creating an anchored object.

To view anchor properties:

1. Select an anchored object.

2. Click

Anchor Properties shown under the object.

The Anchored Object Properties dialog is displayed. The options differ

depending on which of the three positioning options is enabled.

If you'd like to change the position of an anchor point you can drag it anywhere

else in your text frame. Dragging to an area of no text will disconnect your

anchored object. You can also disconnect the anchor point via Anchor Properties

dialog.

To disconnect an anchored object:

• Enable Detach from text.

The Anchor Properties button and anchor point both disappear.

78 Working with Objects

Notes

• Anchored object have all the same properties of unanchored objects;

you can modify them whilst anchored.

• Frame text can wrap around floating anchored objects, as described in

Wrapping text (p. 126). Inline anchored objects do not allow text

wrapping.

Joining object outlines

PagePlus includes some powerful tools to carve new shapes out of old

overlapping shapes. With add, subtract, intersect, or exclude commands you

actually produce a permanent new object (with a new outline) out of any

selected objects. The joined object can be further edited by adjusting nodes in

the new shape.

To join outlines (selected via marquee selection):

• Select an outlines option from the Join Outlines flyout on the

Arrange toolbar.

Add

Creates one new object that’s the

sum of any two selected objects.

Working with Objects 79

Subtract

Discards the overlap between the top

and bottom object. The bottom

object is al

so discarded.

Useful as a quick way of truncating

shapes and pictures with another

object.

Intersect

Retains the overlap and discards the

rest.

Exclude

Merges two or more objects into a

composite object, with a clear

transparent “hole” where their

filled regions overlap.

80 Working with Objects

Applying a mesh warp envelope

Mesh warping lets you apply a Preset warp envelope to your PagePlus object

(below) or modify a flexible grid of points and lines that you can drag to deform

or distort an object and (optionally) its fill.

After applying a preset envelope from the Attributes toolbar's Warp flyout (or

context toolbar), you can use the Mesh Warp context toolbar to switch the warp

on/off, edit the mesh to match a particular object's geometry—for example,

curves that follow the facial contours in a bitmap image—for more precise

control of the warp effect. The effect is removable and doesn't permanently alter

the object.

The process of editing mesh warps and their envelopes is described in greater

detail in the PagePlus Help.

Working with Objects 81

Adding borders

A border is a repeating, decorative

element that can be set to enclose

objects, such as text frames,

pictures, and tables.

PagePlus comes with an impressive

range of categorized picture-based

border styles for you to use.

However, if you'd like to create

your own custom borders you can

import a border design as a picture,

and save it for future use.

Edge selection lets you apply the

border effect to all sides, top,

bottom, left, right, or both top and

bottom (opposite).

The Picture Frames category in the Gallery tab offers the same

set of border styles but already applied to placeholder picture

frames. (See p. 153.)

To add a border to an object:

1. Click

Line/Border on the Tools toolbar's Fill flyout.

2. To define the border, select the Border tab, then select a border preset

from the Style drop-down list. You can preview each border in the

window at the right as you scroll down the open list with your

keyboard up/down arrows.

82 Working with Objects

To remove a border, select None from the top of the list.

3. Select a border Weight (width) for your border. You may need to

experiment to find a width that complements the size of your object.

4. To apply the border to specific edges of the object, use the Edge drop-

down menu.

You can switch edges on and off to make multiple combinations.

5. Set other options as needed:

• Select a border Type. Tile repeats the edge design, Stretch

simply stretches the design; Single scales the original picture to

fit the object. Each preset's Type is already set so you may only

need to adjust this for your own custom borders.

• Select an Alignment setting to fit the border to the Outside,

Inside, or Middle of the object's bounding box.

Working with Objects 83

• If Behind contents is checked, the inner half of the border

extends behind the object. If unchecked, the whole border

appears in front (the wider the border, the more it encroaches on

the filled region).

• If Scale with object is checked, both border and object change

together when you resize the object. If unchecked, the border

weight remains constant during resizing.

• If Draw center is unchecked (the default), the inside areas of a

framed picture (used to create your new border) will be left

empty, so you won't need to manually remove unwanted image

centers. When checked, the area inside a populated custom frame

is repeated.

6. Click OK when you're done.

Use the button to base your borders on your own bordered

picture design.

Once you've optimized the design of your new border, you might like to save it

for future use. The border is stored globally so you can make use of it in other

publications.

To save your custom border:

1. Click

2. From the dialog, select a subcategory (e.g. Fun, Fabric, etc.) from the

drop-down list; alternatively, enter a new custom subcategory name in

the box.

3. From the dialog, enter your custom border name. The new border

appears in the Line and Border dialog's Style drop-down list (and also

as a categorized bordered picture frame in the Gallery tab).

84 Working with Objects

Adding logos

Logos are intended to send a

clear message to your target

audience, all within a simple

and identifiable design.

Whether you intend to

communicate a stylish,

business, fun or modern

message (opposite),

PagePlus allows you to

create impressive logos of

varying design.

Logos are great for adding

to master pages associated

with your publication.

To add a logo:

1. Select

Insert Logo from the Tools toolbar's Logo flyout.

2. From the dialog, scroll the left-hand pane and select a suitable design

thumbnail; choose the blank layout in the Blank category to start from

scratch.

3. Select a logo from the left-hand pane, then pick from a choice of

designs from the right-hand pane (if a choice is available); some

designs allow customization of text.

4. To apply the publication's current color scheme to your design,

uncheck Apply color set. Alternatively, to adopt a color set

independent of your publication's current color scheme, keep Apply

color set checked and pick a color set option from the drop-down list.

5. Click Open.

6. For captioned logos, a further dialog lets you customize the design's

supporting text (company name and/or motto). Enter a new Name

(e.g., company or club name) and, optionally, a tag line (Motto) to

personalize it. Edit the text and then click OK.

Working with Objects 85

7. To insert the logo at a default size, simply click the mouse to leave a

logo placeholder (envelope).

- or -

To set the size of the logo, drag out a region and release the mouse

button.

PagePlus's Gallery tab also hosts the same selection of logos.

If you're looking to further modify your logo you can use LogoStudio, an

integrated design environment. This allows you to focus on your design without

the distractions of other objects on the page, i.e. the design is displayed in

isolation and centered on the page. Alternatively, a logo or flash can be created

from existing artistic text, shape, gallery object, picture, or grouped objects.

To edit an existing logo:

1. Click the

button on the control bar under the selected logo.

LogoStudio is launched with your object(s) zoomed in to fit your

workspace.

2. Using standard PagePlus tools and tabs, customize your logo design to

your liking.

3. Click from LogoStudio's main toolbar to exit.

The modified logo is updated in its original position.

Converting objects to logos

It's just as easy to by-pass the pre-defined logos and base your custom logo on

objects already present in your publication. The logo can be converted back to

separate objects at any time by ungrouping.

To convert existing objects to a logo:

1. Select one or more objects (or a grouped object) on the page.

2. Select Edit in LogoStudio... from the Edit menu (or select via right-

click).

86 Working with Objects

3. Edit your logo design. In particular, you can use the upper Logo Text

input box to "caption" your logo (typically a company or club name),

then click the check box.

Adding flashes

In PagePlus, flashes can be created,

with each design intended to catch

the eye, especially for commercial

reasons or general attention

grabbing.

PagePlus's Gallery tab comes

complete with a host of flashes;

subcategories based on Retail,

Celebrations, Fun stuff (Shapes or

Text), and Pointers are available.

When dragging a flash design onto the page, three varieties of flash may be

encountered—those without text, with text, and those with optional layouts.

To add a flash:

1. From the Gallery tab, select the Flashes category.

2. Scroll the lower pane to preview flash subcategories; collapse

unwanted subcategories by clicking the button next to the

subcategory name (click

to expand). Select a suitable flash

thumbnail from the pane.

Working with Objects 87

3. Drag your chosen design to the page.

4. From the dialog, you can choose design variations, edit text and apply

colors, i.e.

• For design variations. Select a design from the Designs pane

(e.g., offering different text labels and positions).

• For text. If the selected design has supporting text, you can

customize it in the Text or Message field. Edit the text

accordingly to give your flash meaning.

88 Working with Objects

• For color: To apply the publication's current color scheme to

your design, uncheck Apply color set. Alternatively, to adopt a

color set independent of your publication's current color scheme,

keep Apply color set checked and pick a color set option from

the drop-down list.

5. Click OK.

Design variations and supporting text may not be available for

some designs.

If you're looking to further customize your flash design (or use existing page

objects) you can use LogoStudio. See Adding logos on p. 84.

Working

with Text

90 Working with Text

Working with Text 91

Importing text from a file

Importing text from a word-processor file is the traditional way to create text

content for Desktop Publishing layouts (but you can also create a story using

WritePlus). If you use your current word processor to create the text file for your

publication, you can import any number of files into one publication. Each file

becomes a story consisting of a self-contained section of text like a single article

in a newspaper, which resides in one or more linked text frames.

As well as the WritePlus format (.stt), a range of popular word processing and

text formats can be imported, including:

ANSI text

.txt

Microsoft Word 2007

.docx/.dotx

Microsoft Word 2000/2003

.doc/.dot

MS Works

.wps

Open Office text

.odt

Rich Text Format

.rtf

Wordperfect

.wpd

Write

.wri

For Microsoft Word formats created in any Windows operating system you don't

need to have Microsoft Word installed locally. This means you can reuse third-

party text content in PagePlus without the supporting application.

PagePlus will preserve the formatting of imported word-

processor text. However, if you're using your word processor to

create text specifically for PagePlus, you'll save time by typing

as text only, and applying formatting later in PagePlus.

To import text from a file:

1. (Optional) If using an existing empty text frame, select the frame. If

inserting text into a populated text frame, click for an insertion point

(or select a portion of text to be replaced).

92 Working with Text

2. Choose Text File... from the Insert menu.

3. From the Open dialog, locate and select the file to import.

4. Check the Retain Format box to retain the source file's formatting

styles. Uncheck the box to discard this information. In either case,

PagePlus will preserve basic character properties like italic, bold, and

underline, and paragraph properties like alignment (left, center, right).

5. Check the Ignore line wrapping box to ignore returns in the source

text—that is, only if the file has been saved with a carriage return at

the end of every line, and you want to strip off these extra returns.

Otherwise, leave the box unchecked.

6. Click Open.

7. The text will be imported into the pre-selected text object or a new

text frame. If all of the imported text cannot fit into the active text

frame you'll be prompted via dialog. You can either create extra

frames to accommodate overflow text (click Yes) or just overflow the

text into a hidden overflow area (click No).

Understanding text frames

Typically, text in PagePlus goes into text frames, which work equally well as

containers for single words, standalone paragraphs, or multipage articles or

chapter text. You can also use artistic text (see p. 103) for standalone text with

special effects, or table text (see Creating text-based tables on p. 136) for row-

and-column displays.

What's a text frame?

A text frame is effectively a mini-page, with:

• Margins and column guides to control text flow.

• Optional preceding and following frames.

• Text and optional inline images that flow through the frames.

The text in a frame is called a story.

Working with Text 93

• When you move a text frame, its story text moves with it.

• When you resize a text frame, its story text reflows to the new

dimensions.

Frames can be linked so that a single story continues from one frame to another.

But text frames can just as easily stand alone. Thus in any publication, you can

create text in a single frame, spread a story over several frames, and/or include

many independent frame sequences. By placing text frames anywhere, in any

order, you can build up newspaper or newsletter style publications with a story

flowing from one column to another (below) or even across pages.

When you select a frame you'll see its bounding box, indicated by a gray border

line plus corner and edge handles, and (if you clicked with the Pointer Tool) a

blinking insertion point in the frame's text. In this mode, you can edit the text

with the Pointer Tool. (For details, see Editing text on the page on p. 108.)

Text frames behave like other PagePlus objects—when selected, you can

manipulate them as for shapes, lines, artistic text, and tables. Here's a breakdown

of text frame capabilities.

94 Working with Text

Feature Supported

Margins and column guides



Breaks (column, page, and frame)



Resize/move frame



Crop frame



Rotate frame



Frame linking



Columns



Export as text



Line attributes



Solid fill and line color



Gradient and bitmap fill



Transparency



Borders



Warp



2D/3D Filter Effects



Instant 3D



Working with Text 95

Creating text frames

You add frames to a page as you would any other object. PagePlus supports a

wide variety of frame shapes which can be resized and morphed into new shapes

once placed on the page (just like QuickShapes; see p. 182).

To create a frame:

1. Select a standard or shaped text frame from the

Text Frame

flyout on the Tools toolbar.

2. Click on the page or pasteboard to create a new frame at a default size.

- or -

Drag out to place the text frame at your chosen dimensions.

To create a frame (from a shape):

• You can also draw a shape and select Convert to>Shaped Text

Frame on the Tools menu (text is not auto-aligned).

- or -

• Type directly onto any shape to automatically create a shaped frame

(text is automatically centered vertically and horizontally). Useful for

creating objects for diagrams!

To delete a frame:

• Select the frame—click its edge until a gray border appears—and then

press the Delete key.

You can select, move, and resize text frames just like other objects. (See p. 55,

63, and 63, respectively.)

Putting text into a frame

You can put text into a frame using one of the following methods:

WritePlus story

editor:

With a selected frame, click

WritePlus on the

Frame context toolbar.

96 Working with Text

Importing text:

Right-click on a frame and choose Insert Text File...

(shortcut Ctrl+T) to import text.

Typing into the

frame:

Select the Pointer Tool, then click for an insertion point

to type text straight into a frame, or edit existing text.

(See Editing text on the page on p. 108.)

Pasting via the

Clipboard:

At an insertion point in the text, press Ctrl+V.

Drag and drop:

Select text (e.g. in a word processor file), then drag it

onto the PagePlus page.

If you drop onto a selected frame, the text is pasted

inline where the insertion point had been placed

previously. Otherwise, a new frame is created for the

text.

Frame setup and layout

The frame layout controls how text will flow in the frame. The frame can

contain multiple columns. When a frame is selected, its column margins appear

as dashed gray guide lines if set in Frame Setup. Note that unlike the page

margin and row/column guides, which serve as layout guides for placing page

elements, the frame column guides actually determine how text flows within

each frame. Text won't flow outside the column margins.

You can drag the column guides or use a dialog to adjust the top and bottom

column blinds and the left and right column margins.

Working with Text 97

To edit frame properties directly:

• Select the frame object, then drag column guide lines to adjust the

boundaries of the column.

(1)

(2)

(3)

The illustration above shows how the cursor will change when hovering over the

selected bounding box (1), after dragging inwards the column margin can be

adjusted (2), and after dragging downwards, the top margin blind can be moved

(3).

98 Working with Text

To edit frame properties using a dialog:

1. Select the frame and click

Frame Setup on the Frame context

toolbar.

2. From the dialog, you can change the Number of columns, Gutter

distance between columns, Left Margin, Right Margin, and

enable/disable text wrapping around an object.

3. To change the column widths and blinds (top and bottom frame

margins), click a cell in the table and enter a new value.

How a story flows through a sequence of frames

You can have just one frame on its own, or you can have many frames. Frames

can be connected in linked sequences so that the story associated with a given

frame sequence flows through the first frame on to the next and keeps flowing

into frames in the link sequence.

A key difference from a word processor is that PagePlus does not normally add

or remove frames according to the amount of text. The text simply flows until

the text runs out (and some frames are left empty), or the frames run out (and

some text is left over), i.e.

• If the text runs out before the last frame, you have some empty frames.

These frames will be filled with text if you add more text to the story,

or if you increase the size of the story text.

• If there is still more text to go after filling the last frame, PagePlus

stores it in an invisible overflow area, remembering that it's part of

the story text. If you later add more frames or reduce the size of text in

a frame, the rest of the story text is flowed in.

PagePlus keeps track of multiple linked frame sequences, and lets you flow

several stories in the same publication. The Text Manager (accessed via the

Tools menu) provides an overview of all stories and lets you choose which one

you want to edit.

On text overflow, the frame's AutoFlow button can be used to create new

frames for the overflowed text. To control how the frame text is spread

throughout available frames, you can use Fit Text, Enlarge Text, or Shrink

Text. These options scale a story's text size. See Fitting text to the frames on

p. 99.

Working with Text 99

Fitting text to frames

Fitting story text precisely into a sequence of frames is part of the art of laying

out publications.

If there's too much story text to fit in a frame sequence, PagePlus stores it in an

invisible overflow area and the Link button on the last frame of the sequence

displays

; an AutoFlow button appears next to the Link button. You

might edit the story down or make more room for it by adding an extra frame or

two to the sequence. Clicking the AutoFlow button adds additional frames and

pages as needed (see below).

Once frames are in position it's still possible to control how text is distributed

throughout the frame(s) via tools on the Frame context toolbar.

The Text Sizing flyout offers three tools for controlling how

frame text scales through the text frame. These are "once-off"

operations (compared to the "continuous" Autofit options shown

below).

Fit Text

Click to scale the story's text size so it fits exactly into the

available frame(s); further text added to the frame will cause text

overflow. You can use this early on, to gauge how the story fits,

or near the end, to apply the finishing touch. Fit Text first applies

small point size changes, then small leading changes, then

adjustments to the paragraph space below value, until the text

fits.

Enlarge Text

Click to increase the story's text size one increment (approx.

2%).

Shrink Text

Click to reduce the story's text size one increment.

Each frame's story text can adopt its own individual autofit setting as follows:

The AutoFit Options flyout offers three autofit options which

continuously act upon a selected frame's story text.

100 Working with Text

No Autofit

This is the normal mode of operation where, if selected, text

won't automatically scale throughout the selected text frame,

possibly leaving partly empty frames at the end of the frame

sequence.

Shrink Text on Overflow

If selected, extra text added to a selected frame will shrink all

frame text to avoid text overflow.

Autofit

If selected, the frame will always scale text automatically by

adjusting text size (compare to Fit Text which fits text once,

with any additional text causing text overflow).

AutoFlow

When importing text, it's a good idea to take advantage of the AutoFlow feature,

which will automatically create text frames and pages until all the text has been

imported. This way, enough frames are created to display the whole story. Then

you can gauge just how much adjustment will be needed to fit the story to the

available "real estate" in your publication.

If you add more text to a story while editing, or have reduced the size of frame,

you may find that an overflow condition crops up. In this case you can decide

whether to use AutoFit or click the frame's AutoFlow button.

To AutoFlow story text on the page:

• Click the AutoFlow button just to the left of the frame's

Link button.

If no other empty frames are detected, you'll be prompted to autoflow text into a

new frame(s) the same size as the original or to new frame(s) sized to the page.

If an empty frame exists anywhere in your publication, PagePlus will flow text

into that instead, before commencing with autoflow.

Working with Text 101

Linking text frames

When a text frame is selected, the frame includes a Link button at the bottom

right which denotes the state of the frame and its story text, and which allows

you to control how the frame's story flows to following frames:

No Overflow

The frame is not linked to a following frame (it's either a standalone

frame or the last frame in a sequence) and the frame is empty or the end

of the story text is visible.

Overflow

The populated frame is not linked (either standalone or last frame) and

there is additional story text in the hidden overflow area. An

Autoflow button also appears to the left of the Link button.

Continued

The frame is linked to a following frame. The end of the story text may

be visible, or it may flow into the following frame.

Note: The button icon will be red if the final frame of the sequence is

overflowing, or green if there's no overflow.

There are two basic ways to set up a linked sequence of frames:

• You can link a sequence of empty frames, then import the text.

• You can import the text into a single frame, then create and link

additional frames into which the text automatically flows.

When frames are created by the AutoFlow option (for example

when importing text), they are automatically linked in

sequence.

To create a link or reorder the links between existing frames, you can use the

Link button under the frame (or the controls on the Frame context toolbar).

Remember to watch the cursor, which changes to indicate these operations.

• You can link to frames already containing text or are already in a link

sequence.

• If the frame was not part of a link sequence, its text is merged into the

selected text's story.

102 Working with Text

• Different frame sequences can be combined, creating unified story

text.

To link the selected frame to an existing frame:

1. Click the frame's Link button (showing or ).

2. Click with the Textflow cursor on the frame to be linked to.

To link the selected frame to a newly drawn frame:

• As above, but instead of clicking a "target" frame, either click on the

page (for a default frame) or drag across the page (to create a frame

sized to your requirements). The latter is ideal for quickly mapping out

linked frames across different pages.

To unlink the selected frame from the sequence:

• Click on , then click with the Textflow cursor on the same frame.

Story text remains with the "old" frames. For example, if you detach the second

frame of a three-frame sequence, the story text remains in the first and third

frames, which are now linked into a two-frame story. The detached frame is

always empty.

To navigate from frame to frame:

• Click the Previous Frame or Next Frame button on the

Frame context toolbar.

Working with Text 103

Using artistic text

Artistic text is standalone text you type directly onto a page. Especially useful

for headlines, pull quotes, and other special-purpose text, it's easily formatted

with the standard text tools.

Here are some similarities between frame text and artistic text. Both text types

let you:

• vary character and paragraph properties, apply named text styles, edit

text in WritePlus and even import text.

• apply different line styles, fills (including gradient and bitmap fills),

and transparency.

• access text via the Text Manager.

• track font usage with the Resource Manager.

• embed inline images.

• apply 2D/3D filter effects and rotate/flip.

• use proofing options such as AutoSpell/Spell Checker, Proof Reader,

and Thesaurus.

And some differences...

• You can initially "draw" artistic text at a desired point size, and drag it

to adjust the size later. Frame text reflows in its frame upon frame

resize (but doesn't alter its text size).

• Artistic text can be applied to a path but frame text cannot.

104 Working with Text

• Artistic text won't automatically line wrap like frame text.

• Artistic text doesn't flow or link the way frame text does; the Frame

context toolbar's text-fitting functions aren't applicable to artistic text.

To create artistic text:

1. Choose the

Artistic Text Tool from the Artistic Text

flyout on the Tools toolbar.

2. Set initial text properties (font, style, etc.) as needed before typing,

using the Text context toolbar, Format menu, or right-click (and

choose Text Format>).

3. Click on the page for an insertion point using a default point size, or

drag the cross-hair cursor across the page to specify a particular size,

e.g.

4. Type directly on the page to create the artistic text.

Once you've created an artistic text object, you can select, move, resize, delete,

and copy it just as you would with a text frame. Solid colors, gradient/bitmap

fills, and transparency can all be applied.

To resize or reproportion an artistic text object:

• To resize while maintaining the object's proportions, drag the resize

handles.

Working with Text 105

• To resize freely, hold down the Shift key while dragging.

To edit artistic text:

• Drag to select a range of text, creating a blue selection.

You can also double-click to select a word.

Now you can type new text, apply character and paragraph formatting, edit

the text in WritePlus, apply proofing options, and so on.

Putting text on a path

"Ordinary" straight-line artistic text is far from ordinary—but you can extend its

creative possibilities even further by flowing it along a curved path.

The resulting object has all the properties of artistic text, plus its path is a Bézier

curve that you can edit with the Pointer Tool as easily as any other line! In

addition, text on a path is editable in some unique ways, as described below.

106 Working with Text

To apply a preset curved path to text:

1. Create an artistic text object.

2. With the text selected, on the Text context toolbar, click the

Path Text flyout and choose a preset path.

The text now flows along the specified path, e.g. for "Path - Top Circle".

To add artistic text along an existing line or shape:

1. Create a freehand, straight, or curved line (see Drawing and editing

lines on p. 176) or a shape (see Drawing and editing shapes on p. 182).

2. Choose the

Artistic Text Tool from the Artistic Text flyout on

the Tools toolbar.

3. Bring the cursor very close to the line. When the cursor changes to

include a curve, click the mouse where you want the text to begin.

4. Begin typing at the insertion point. Text flows along the line, which

has been converted to a path.

Working with Text 107

To fit existing text to an existing line or shape:

1. Create an artistic text object.

2. Create a freehand, straight, or curved line or a shape.

3. Select both objects. On the Tools menu, choose Fit Text to Curve.

The text now flows along the specified path.

To create text and path at the same time:

1. Choose one of the Path Text tools from the Text flyout:

The Freehand Path Text Tool lets you sketch a curved line in

a freeform way.

The Straight Path Text Tool is for drawing a straight line.

The Curved Path Text Tool lets you join a series of line

segments (which may be curved or straight) using "connect the

dots" mouse clicks.

2. Create a line on the page. Your line appears as a path with an insertion

point at its starting end (for a curved path you'll need to press Esc or

double-click to get the insertion point).

3. Begin typing at the insertion point. Text flows along the path.

To remove the text path:

1. Select the path text object.

2. Click the

Path - None button on the Text context toolbar's Path

flyout.

The text remains as a straight-line artistic text object and the path is permanently

removed.

108 Working with Text

Editing text on the page

You can use the Pointer Tool to edit frame text, table text, or artistic text

directly. On the page, you can select and enter text, set paragraph indents and

tab stops, change text properties, apply text styles, and use Find and Replace.

For editing longer stories, and for more advanced options, choose WritePlus

(Edit Story… from the Edit menu).

Selecting and entering text

The selection of frame text, artistic text, and table text follows the conventions

of the most up-to-date word-processing tools. The selection area is shaded in

semi-transparent blue for clear editing.

Double-, triple- or quadruple-click selects a word, paragraph or all text,

respectively. You can also make use of the Ctrl-click or drag for selection of

non-adjacent words, the Shift key for ranges of text.

To edit text on the page:

1. Select the Pointer Tool, then click (or drag) in the text object. A

standard insertion point appears at the click position (see below),

- or -

Select a single word, paragraph or portion of text.

2. Type to insert new text or overwrite selected text, respectively.

Working with Text 109

To start a new paragraph:

• Press Enter.

To start a new line within the same paragraph (using a "line break"

or "soft return"):

• Press Shift+Enter.

The following two options apply only to frame text. You can use these shortcuts

or choose the items from the Insert>Break submenu.

To flow text to the next column (Column Break), frame (Frame

Break) or page (Page Break):

• Press Ctrl+Enter, Alt+Enter or Ctrl+Shift+Enter, respectively.

To switch between insert mode and overwrite mode:

• Press the Insert key.

To show special characters:

• Click the drop-down arrow on the View toolbar, either for

Show Special Characters (paragraph marks and breaks; see below)

or Show Spaces (Show Special Characters plus tabs, non-breaking

spaces, hyphenation points, and "filled" normal spaces).

110 Working with Text

Copying, pasting, and moving text

You can easily copy and paste text using standard commands; drag and drop of

text is also supported.

If you don't place an insertion point on pasting, the text can be

pasted into a new text frame directly.

Setting paragraph indents

When a text object is selected, markers on the horizontal ruler indicate the left

indent, first line indent, and right indent of the current paragraph. You can adjust

the markers to set paragraph indents, or use a dialog.

• The Left indent is set in relation to the object's left margin.

• The 1st line indent is in relation to the left indent.

• The Right indent is in relation to the object's right margin.

For details on setting frame margins, see Frame setup and layout (on p. 96).

Working with Text 111

To set the indents of the current paragraph:

• Drag the appropriate ruler marker(s).

- or -

• For quick left indents, select the Increase Level or

Decrease Level button to increase or decrease indent, respectively.

Indent is by the currently set default tab stop distance.

- or -

• To adjust indent settings numerically, choose Paragraph... from the

Format menu. In the Indentation box, you can enter values for Left,

Right, 1st Line, or Hanging indents.

Setting tab stops

To set a tab stop:

1. Select the paragraph(s) in which you want to set tab stops.

2. Click the ruler intersection button until it changes to the type of tab

you want: (Left, Center, Right, or Decimal).

Left

Center

Right

Decimal

3. Click on the horizontal ruler where you want to set a tab stop. You'll

see your tab stop appear.

• To move a tab stop, drag it to a new ruler position.

• To delete a tab stop, drag it off the ruler.

If you want to set precise measurements for tabs, right-click

the frame and choose Text Format, then select Tabs... from

the submenu.

112 Working with Text

Working with Unicode text

PagePlus fully supports Unicode, making it possible to incorporate foreign

characters or special symbols.

• To paste Unicode text from the Clipboard to the page, use Edit>Paste

Special..., then select "Unformatted Unicode Text."

• Insert Unicode characters directly into your text by typing your

Unicode Hex value and pressing Alt+X. The Alt+X keyboard

operation toggles between the displayed character (e.g., @) and its

Hex value (e.g., U+0040) equivalent.

• To export text in Unicode format, use WritePlus.

Using Find and Replace

You can search publication text for an extraordinary variety of items: not just

words or parts of words, but a host of character and paragraph attributes such as

fonts, styles, alignment, bullets and numbering, missing fonts, drop caps... even

inline graphics and more! Once located, you can replace items either globally, or

on a case-by-case basis.

To use Find and Replace on frame text:

1. Choose Find & Replace... from the Edit menu.

2. In the dialog, type the text to be found in the Find box and its

replacement text (if any) in the Replace box. Click the down arrows to

view recent items. Click either box's button to use flyout menus to

select formats or special characters, or define a regular expression (for

a wildcard-type search).

3. Select the Range to be searched: Current Story (just the currently

selected text object or story), or All Stories (all text), or Current

Selection (only used with the Replace All function to operate on the

currently selected text).

4. Select Match whole word only to match character sequences that

have white space (space, tab character, page break, etc.) or

punctuation at each end, or which are at the start/end of a paragraph.

Select Match case for case-sensitive search. Select Regular

Working with Text 113

expressions to treat the contents of the Find box as an expression,

rather than as a literal string to be found.

5. Click Find Next to locate the first instance of the Find text.

- or -

Click Select All to highlight all instances of matching text in your

document simultaneously.

6. Click Replace if you want to substitute with replacement text.

Alternatively, click Find Next again to skip to the next matching text.

Continue using the Replace option as required until you reach the end

of your document.

- or -

Click Replace All to replace all instances of the found text with the

replacement text at the same time. PagePlus reports when the search is

completed.

7. Click Close to dismiss the Find and Replace dialog.

Setting text properties

PagePlus gives you a high degree of typographic control over characters and

paragraphs, whether you're working with frame text, table text, or artistic text.

To apply basic text formatting:

1. Select the text.

2. Use buttons on the Text context toolbar to change text style, font,

point size, attributes, paragraph alignment, or level.

To clear local formatting (restore plain/default text properties):

• Select a range of text with local formatting.

• Click on the Clear Formatting option on the Text context toolbar's

text styles drop-down list (or Text Styles tab).

114 Working with Text

Using fonts

One of the most dramatic ways to change your document's appearance is to

change the fonts used in your artistic text, frame text, or table text. Applying

different fonts to a character or entire paragraph can communicate very different

messages to your intended readership.

Font assignment is very

simple in PagePlus, and

can be done from the Fonts

tab, Text context toolbar,

or in the Character dialog

(via right-click, or from

the Format menu).

The Fonts tab lets you:

• Apply fonts easily without dialog navigation.

• Assign fonts to be Websafe or favorites.

Working with Text 115

• View most recently used, Websafe, and your favorite fonts

simultaneously.

• Search for installed fonts via search box.

• Hover-over preview of fonts applied to your document's text

(optional).

• Change a font for another throughout your publication (by right-click

Select All).

• Access Serif FontManager (if available in your region).

The Fonts tab is automatically hidden by default, but can be viewed by

clicking the arrow button at the left of your workspace. You may also need to

click the Fonts label to display the Fonts tab.

Assigning and previewing fonts

The fonts shown in the Fonts tab represent the currently installed fonts on your

computer. This means that these fonts are available to format any selected

character or paragraph.

To assign a font:

• Select some text, then click on the font name in the Fonts tab to assign

the font to the text.

You can preview how fonts will appear on your selected text by enabling

PagePlus's font preview feature.

To preview fonts:

1. From the tab's

Tab Menu button (top-right of tab), check the

Preview Font option.

2. Select a section of text (a letter, word, or paragraph) in your

document.

116 Working with Text

3. On the Fonts tab, hover over any font in the list. The selected text will

update to show how the font will appear in situ.

4. (Optional) Click on the font in the Fonts tab to assign the font to the

text.

Changing common fonts

Changing one font for another is very simple for a single portion of text, but the

Fonts tab can take things a step further by allowing a font to be located

throughout the entire document (see above), and if necessary, swapped for

another font. It's simple to then re-assign a different font to the selected text.

To select (and change) a font throughout your document:

1. Right-click a font displayed in the Fonts tab.

If the font is used in your document, you'll see a "Select All n

Instance(s)" message (n is the number of times the font is used). If

there are no occurrences, you'll get a "Not currently used" message.

Working with Text 117

2. Click the message label, making it shaded in blue—text formatted

with the chosen font is selected.

3. Hover over font names in your font list. Click on a chosen font to

apply it to the selected text (if you've used the Used fonts search you

may need to clear the results before selecting a replacement font).

Substituting fonts

Font substitution issues may arise when opening PagePlus Publications. This is

because the fonts used in the original document may not be present on the target

computer. If this occurs, font substitution of that unavailable font can be

initiated via a pop-up dialog.

PagePlus's font substitution mechanism makes use of the PANOSE Font

Matching System which intelligently finds the best font substitution match

between a missing and a locally available font. By default, clicking OK will

substitute the missing font for a locally available standard font (e.g., Arial)

automatically. Optionally, you can manually substitute the missing font with the

font of your choosing by enabling the Edit font substitutions manually button

instead.

A third option, is to use Serif's FontManager program which can search and load

uninstalled fonts if located (fonts are uninstalled after use). See Using

FontManager on p. 119.

To avoid font substitution, try to source original fonts from the

originating PC if possible.

118 Working with Text

To manually substitute a font on loading a publication:

1. Enable the Edit font substitutions manually button on the initial

dialog, and click OK.

2. From the Resource Manager, click the Fonts tab, and select the font

with status "Missing". Click

3. From the Substitute Missing Fonts dialog, choose a replacement font

from the Available fonts list box ensuring that the Bold and/or Italic

options are checked if necessary. Some fonts may be a more

acceptable substitute with the bold or italic style set.

4. Click Add<< to place the font in the Substitute with box. This box

can contain more than one font—your first choice and a secondary

font (e.g., Arial or Times New Roman). A secondary font (perhaps a

more widely available font) is particularly useful if you want to

provide an alternative to your first choice substituted font. You should

always place your first choice at the top of the list with the Move up

or Move down buttons.

The dialog shows both fonts for substitutions, e.g.

The Adamsky SF font is first choice, with Arial used as a secondary

font.

5. Click OK.

Working with Text 119

Reset the Substitute with box by clicking the Default button.

This will replace the fonts listed with a single font, e.g. Arial or

Times New Roman, as governed by Windows (this is not

configurable).

To manually substitute a font any time:

1. Select Resource Manager from the Tools menu.

2. Choose the Fonts tab, select a font from the list, and click the

button.

3. In the dialog, select the missing font to be substituted from the Font to

substitute drop-down menu.

4. Carry out font substitution as described in the previous procedure.

Repeat for each font to be substituted using the Font to substitute

drop-down menu.

Using FontManager

FontManager is a standalone Serif application that works alongside PagePlus

with respect to font substitution. Its main feature is to locate and dynamically

install a publication's missing fonts. The following procedure assumes

FontManager is installed.

The Font Substitution dialog will indicate fonts found by

FontManager with the status "Located."

To install fonts dynamically with FontManager:

1. Launch Serif PagePlus and open a PagePlus publication.

2. From the dialog, enable the Use the FontManager... option (grayed

out if FontManager is not installed). This locates and dynamically

installs any missing fonts which are currently uninstalled but are

present on your computer.

When the current session is closed, the dynamically installed fonts will uninstall

automatically.

120 Working with Text

Using text styles

PagePlus lets you use named text styles (pre- or user-defined), which can be

applied to frame text, table text, artistic text, index text or table of contents text.

A text style is a set of character and/or paragraph attributes saved as a group.

When you apply a style to text, you apply the whole group of attributes in just

one step. For example, you could use named paragraph styles for particular

layout elements, such as "Heading 1" or "Body," and character styles to convey

meaning, such as "Emphasis," "Strong," or "Subtle Reference."

Styles can be applied to

characters or paragraphs

using either the Text

context toolbar or the Text

Styles tab. Both paragraph

and character styles can be

managed from the Text

Style Palette.

Paragraph and character styles

A paragraph style is a complete specification for the appearance of a

paragraph, including all font and paragraph format attributes. Every paragraph in

PagePlus has a paragraph style associated with it.

• PagePlus includes a built-in default paragraph style called "Normal"

which is left-aligned, 12pt Times New Roman. You can modify the

"Normal" style by redefining any of its attributes, and create or adopt

any number of new or pre-defined paragraph styles having different

names and attributes.

• Applying a paragraph style to text updates all the text in the paragraph

except sections that have been locally formatted. For example, a single

Working with Text 121

word marked as bold would remain bold when the paragraph style was

updated or changed.

A character style includes only font attributes (name, point size, bold, italic,

etc.), and you apply it at the character level—that is, to a range of selected

characters—rather than to the whole paragraph.

• Typically, a character style applies emphasis (such as italics, bolding

or color) to whatever underlying font the text already uses; the

assumption is that you want to keep that underlying font the same. The

base character style is shown in the Text Styles tab (or palette) as

"Default Paragraph Font," which has no specified attributes but

basically means "whatever font the paragraph style already uses."

• Applying the Default Paragraph Font option from the Text Styles tab

(or the Text context toolbar's Styles box) will strip any selected local

character formatting you've added and will restores original text

attributes (paragraph styles are not affected).

• As with paragraph styles, you can define any number of new character

styles using different names and attributes (or adopt a pre-defined

character style).

Working with named styles

The named style of the currently selected text is displayed

in either the Text Styles tab or the drop-down Styles box on the Text context

toolbar. A character style (if one is applied locally) may be shown; otherwise it

indicates the paragraph style.

To apply a named style:

1. Using the Pointer Tool, click in a paragraph (if applying a paragraph

style) or select a range of text (if applying a character style).

2. Display the Text Styles tab and select a style from the style list.

- or -

On the Text context toolbar, click the arrow to expand the Styles drop-

down list and select a style name.

The Text Style tab highlights the paragraph or character style applied to any

selected text.

122 Working with Text

As both paragraph and character formatting can be applied to the same text, all

of the current text's formatting is displayed in the Current format box on the

tab. In the example below, currently selected text has a Strong character style

applied over a Normal paragraph style.

To update a named style using the properties of existing text:

1. Make your desired formatting changes to any text that uses a named

style.

2. On the Text Styles tab, right-click the style and choose Update

All text using the named style, throughout the publication, takes on the new

properties.

To create a new style:

1. Either:

1. On the Text Styles tab, select the style on which you want your

new style to be based.

2. Click the

button.

- or -

• Choose Text Style Palette... in the Format menu, and with a

"base" style selected in the dialog, click the Create... button.

2. In the Text Style dialog, define the style Name, the style to be Based

on, Style for the following paragraph, and the style to be changed to

if Increase Level is applied. Check Always list in Studio to ensure the

style will always appear in the Text Styles tab.

3. In the left tree menu change any character or paragraph attributes,

tabs, bullets, and drop caps you want to include in the new style

definition.

4. Click OK to create the style, or Cancel to abandon changes.

Working with Text 123

To create a new style using the properties of existing text:

1. Format the text as desired.

2. To define a character style, select a range of reformatted text. To

define a paragraph style, deselect text but leave a blinking cursor

(insertion point) within the newly formatted section.

3. Type a new style name into the Text context toolbar's Styles box and

press Enter.

The new style is defined with the properties of the selected text.

To modify an existing style:

1. From the Text Styles tab:

• Right-click on the character or paragraph style you want to

modify and then choose Modify <style>...

- or -

• With a style selected, pick the button from the

Text Styles tab, then choose the Modify... button.

2. From the Text Style dialog, define (or change) the style name, base

style, and any character or paragraph attributes, tabs, bullets, and drop

caps you want to include in the style definition.

3. Click OK to accept style properties, or Cancel to abandon changes.

4. Click Apply to update text, or click Close to maintain the style in the

publication for future use.

Alternatively, choose Text Style Palette... from the Format menu to modify

styles and to change text defaults (see p. 24).

To delete one or more text styles:

• Right-click a text style and select Delete <style>....

• From the dialog, click Remove. For deletion of multiple styles, check

multiple style names first. For removal of all or unused styles, use

appropriate buttons.

124 Working with Text

Take care when deleting styles. Styles based on a checked

"parent" style will be checked for deletion.

Removing local formatting

To return characters and/or paragraphs back to their original formatting, click on

the Clear Formatting option in the Text Styles tab. This is great for reverting

some formatting which hasn't quite worked out! You can clear the formatting of

selected characters, paragraphs, or both depending on what text is currently

selected. The following table indicates the effects of different types of text

selection on clear formatting.

Selection Clicking Clear Formatting affects..

Word

Character

Range of text

Character

Single paragraph

Character and Paragraph

Multiple paragraphs

Paragraph

Story text

Character and Paragraph

Text frame

Character and Paragraph

You also have the flexibility to be more explicit about how clear formatting is

applied by clicking on the Clear Formatting option's drop-down arrow, i.e.

Working with Text 125

To remove local formatting:

1. Select locally formatted characters or paragraph(s) as described in the

above table.

2. Either:

• Select Clear Formatting from the Styles drop-down list on the

Text context toolbar.

- or -

• On the Text Styles tab, click the Clear Formatting option.

- or -

From the same tab, select Apply to Both from the drop-down

menu or Clear Text Formatting from the Format menu).

- or -

Select Apply to Character to remove all local character

formatting (leaving paragraph formatting untouched).

- or -

Select Apply to Paragraph to remove all local paragraph

formatting (leaving character formatting untouched).

Like Clear Formatting, you can use Reapply Styles on the Text Styles tab (or

Text context toolbar) to clear all local overrides leaving the default text.

However, where Clear Formatting reverts the text to Normal style, Reapply

styles reverts the text back to its current name style. Use Apply to Character

(retaining paragraph styles overrides), Apply to Paragraph (retaining character

style overrides), and Apply to Both to remove both character or paragraph style

overrides simultaneously.

If you prefer, you can remove a style's formatting, enabling you to start building

up your text style again. Choose Manage Styles button on the Text Styles tab,

click the Modify button, then click the Clear All button from the General

section.

Changing common styles

Changing one character or paragraph style for another is very simple for a single

portion of text. However, in PagePlus, it's just as easy to swap one style for

another by selecting multiple instances of the style and choosing an alternative

style. This swaps styles across paragraphs and throughout entire stories all at the

same time.

126 Working with Text

To select (and change) a style throughout your document:

1. Right-click a style displayed on the Text Styles tab.

2. If the style is used in your document, you'll see a "Select All n

instance(s)" message (n is the number of times the style is used).

If there are no occurrences of the style, you'll see a "Not currently

used" message.

3. Click the message label—text formatted with the chosen style is

highlighted.

4. Hover over style names in your styles list, then click on a chosen style

to apply the style to the selected text.

Wrapping text

PagePlus lets you wrap frame text around the contours of a separate object.

Usually, this means wrapping text to a picture that overlaps or sits above a text

frame. But you can wrap frame text around a picture, shape, artistic text, table,

or another frame. Wrapping is accomplished by changing the wrap setting for

the object to which text will wrap.

To wrap text around an object:

1. Select the object around which you want the text to wrap.

2. Click the

Wrap Settings button on the Arrange toolbar.

Working with Text 127

3. Select the manner in which text will wrap around the object by

clicking a sample, i.e.

4. Choose which side(s) the chosen wrapping method will be applied,

again by clicking a sample.

The examples show tight wrapping applies to the right of the object

only.

5. Click OK.

In addition, you can specify the Distance from text: the "standoff" between the

object's wrap outline and adjacent text. (The wrap outline is a contour that

defines the object's edges for text wrapping purposes.) Different object types

have different initial wrap outlines. For QuickShapes, the wrap outline

corresponds exactly to the object's edges, while for closed shapes the outline is a

rectangle.

You can manually adjust the wrap outline using the Curve context toolbar for

more precise text fitting. See PagePlus help for more information.

Creating a bulleted or numbered list

You can turn a series of paragraphs into bulleted, numbered or multi-level

lists. Bullets are especially useful when listing items of interest in no specific

order of preference, numbered lists for presenting step-by-step procedures (by

number or letter), and multi-level lists for more intelligent hierarchical lists with

prefixed numbers, symbols, or a mix of both, all with supporting optional text

(see Using multi-level lists on p. 129).

128 Working with Text

Bulleted list

Numbered list

Multi-level list

PagePlus lets you create simple lists directly from the Text context toolbar or

choose from a preset bullet, number or multi-level lists via dialog. If you want to

go a step further you can create custom list styles by selecting your own

symbols, numbers and letter formats. You then have the option of replacing an

existing preset with your own preset based on your own custom list style.

Lists can be applied to normal text (as local formatting) or to text styles equally.

To create a simple bulleted or numbered list:

1. Select one or more paragraphs.

- or -

Click in a paragraph's text.

2. Select

Bulleted List or Numbered List from the Text

context toolbar.

The list style used is the first preset shown in the Bullets & Numbering dialog

described below.

To create a bulleted or numbered list (using presets):

1. Select one or more paragraphs.

- or -

Click in a paragraph's text.

2. Select Bullets & Numbering... from the Format menu.

3. From the Text Style dialog, choose Bullet, Number, or Multi-Level

from the Style drop-down menu.

Working with Text 129

4. Select one of the preset formats shown by default.

- or -

For a custom list, click the Details button to display, then alter custom

options.

5. Click OK to apply list formatting.

For number and multi-level lists, check Restart numbering to

restart numbering from the current cursor position in the list;

otherwise, leave the option unchecked.

Turn off list formatting by clicking the Text context toolbar's

or buttons again.

Using multi-level lists

For multi-level lists, as opposed to bulleted and numbered lists, you can set a

different character (symbol, text or number) to display at each level of your list.

Levels are normally considered to be subordinate to each other, where Level 1

(first level), Level 2 (second), Level 3 (third), etc. are of decreasing importance

in the list. For example, the following simple multi-level numbered passage of

text is arranged at three levels.

130 Working with Text

The flexibility of PagePlus's multi-level bullet and numbering system means that

you have full control over what gets displayed at each level. For this reason, no

common numbering schema needs to exist between levels, i.e. the list could

equally be prefixed with a different symbol, text prefix, or number combination

at each level.

If you apply a multi-level preset to a range of text you'll get a list with the

preset's Level 1 format applied by default. Unless you use text styles, you'll have

to change to levels 2, 3, 4, etc. to set the correct level for your list entry.

Changing list levels on selected paragraphs:

• Click the Increase Level or Decrease Level button on the

Text context toolbar to increment or decrement the current level by

one.

The multi-level presets offer some simple but commonly used schemas for

paragraph list formatting. However, if you want to create your own lists or

modify an existing list (your own or a preset), use the Details button in the Text

Working with Text 131

Style dialog when Multi-Level style is selected. See online Help for more

details.

Assigning bullets, numbers, and levels to styles

The lists discussed so far are usually applied as local formatting to a single style,

typically "Normal" or "Body". To prove this, you'll see the list structure

disappear if you apply Clear Formatting (from the Text Styles tab or Text

context toolbar's Styles drop-down menu) on the selected list.

If you're working on long documents, you may be using pre-assigned text styles

(Heading 1, Heading 2, indent, etc.) to format your document rather than using

the above local formatting. You can use such text styles along with list styles to

number headings or paragraphs automatically without the need to repetitively

format headings or paragraphs as lists. As an example, headings and paragraphs

in technical and legal documents are typically prefixed by numbers for easy

reference. The advantage of using a style-driven approach is that you can let the

numbering take care of itself while you concentrate on applying styling to your

document.

If you plan to create your own multi-level paragraph styles, make use of the

Style for Increase Level option when creating text styles. This sets the

paragraph style that will be automatically applied to text if Increase Level is

applied from the context toolbar; another advantage is that if you apply a multi-

level style to text, the associated next level's style will be made available in the

Text Styles tab.

PagePlus lets you easily associate any bulleted, numbered or multi-level list

style (either preset or custom list) to an existing text style. See Using text styles

on p. 120.

Using AutoCorrect and Spell as you Type

PagePlus includes two powerful support tools to nip possible spelling errors in

the bud. The AutoCorrect feature overcomes common typing errors and lets

you build a custom list of letter combinations and substitutions to be applied

automatically as you type. You can also turn on the Spell as you Type feature to

mark possible problem words in your story text in red. Both features apply to

frame text, table text, and artistic text.

If you prefer to address spelling issues in larger doses at the same time, you can

run the Spell Checker anytime.

132 Working with Text

AutoCorrect

To set options for automatic text correction:

1. Choose Options... from the Tools menu and select the Text>Auto-

Correct page.

2. Check your desired correction options as required.

Check Replace text while typing to turn on AutoCorrect.

To create a correction list:

1. In the Replace field, type a name for the AutoCorrect entry. This is

the abbreviation or word to be replaced automatically as you type. For

example, if you frequently mistype "product" as "prodcut," type

"prodcut" in the Replace box.

2. In the With field, type the text to be automatically inserted in place of

the abbreviation or word in the Replace field.

3. Click the Add button to add the new entry to the list.

4. To modify an entry in the correction list, select it in the list, then edit it

in the Replace and With field above. Click the Replace button below.

5. To remove an entry, select it and click Delete.

To turn off AutoCorrect:

• Uncheck Replace text while typing.

Spell as you Type

Use the Check spelling as you type feature to firstly indicate possible problem

words in your text in red, and secondly to offer a range of alternative correct

spellings to replace the problem words.

Working with Text 133

To check spelling as you type:

• With the Check spelling as you type feature turned on (from

Tools>Options>Options>General), place an insertion point in a

marked word by clicking, then right-click. You'll see alternative

spellings on the context menu.

• To replace a marked word, choose an alternative spelling from the

menu.

• To tell PagePlus to ignore (leave unmarked) all instances of the

marked word in the publication, choose Ignore All from the right-

click menu (or just Ignore for this instance only).

• To add the marked word (as spelled) to your personal dictionary,

choose Add to Dictionary from the right-click menu. This means

PagePlus will subsequently ignore the word in any publication.

• Select Check Spelling to run the Spell Checker described above.

Spell-checking

The Spell Checker lets you check the spelling of a single word, selected text, a

single story, or all stories in your publication. You can customize the built-in

dictionary by adding your own words.

To help trap typographic errors and fix spelling problems while creating text,

use AutoCorrect and Check spelling as you type, respectively.

Multilingual spell checking is supported by use of up to 14 dictionaries. Any

language can be enabled globally from Tools>Options>Options>General or

applied specifically to text or paragraphs via the Language Selector in the

Character tab. Spell checking can be turned off temporarily by selecting "None"

as a language type—this could be useful when working with text containing lots

of unusual terms (perhaps scientific or proprietary terminology).

To check spelling:

1. (Optional) To check a single story, first make sure the text or text

object is selected.

2. Choose Spell Checker... from the Tools menu.

134 Working with Text

3. (Optional) In the dialog, click Options... to set preferences for

ignoring words in certain categories, such as words containing

numbers or domain names.

4. Select Check currently selected story only, Check all stories on the

current page, or Check all stories in my publication to select the

scope of the search.

5. Click Start to begin the spelling check.

When a problem is found, PagePlus highlights the problem word. The dialog

offers alternative suggestions, and you can choose to Change or Ignore this

instance (or all instances) of the problem word, with the option of adding the

problem word to your dictionary.

6. Spell checking continues until you click the Close button or the spell-

check is completed.

Automatic proofreading

The Proof Reader checks for grammar and readability errors in text in your

publication. You can use Proof Reader from either PagePlus or WritePlus.

To start automatic proofreading:

1. To check a single story, make sure the text or text object is selected.

2. Choose Proof Reader... from the Tools menu.

3. If necessary, click the Options button to set options for proofreading,

including a spell-check option and the level of formality.

4. Select options to Check currently selected story only, Check all

stories on the current page, or Check all stories in my publication

to select the scope of the search.

5. Click Start to begin proof reading.

6. Resolve issues as for spell checking above.

7. Proofreading continues until you click the Close button or the process

is completed.

Working with Text 135

Using the thesaurus

The Thesaurus lets you find synonyms, definitions, and variations of words in

your publication text. You can use the Thesaurus from either PagePlus or

WritePlus.

To display the Thesaurus:

1. To look up a specific word, first drag to highlight it.

2. Choose Thesaurus... from the Tools menu.

3. To look up a different word, type it into the "Replace/Look Up" box

and click the Look Up button.

If the selected word or word entered is found in the Thesaurus database:

• The "Meanings" list shows definitions for the word in the "Looked

Up" box. Initially, the first definition is selected.

• The "Synonyms" list shows synonyms for the definition selected in the

"Meanings" box. Initially, the first synonym appears in the

"Replace/Look Up" box.

To pop a new word into the "Replace/Look Up" box:

• Click the word in the "Synonyms" list.

- or -

Type a new word directly into the "Replace/Look Up" box.

You can navigate indefinitely through the thesaurus by selecting the specific

meaning, followed by the specific synonym you are interested in and then

clicking on the Look Up button to get a new range of meanings and synonyms

for the new word.

To replace the original word:

• Click the Replace button to replace the original word (selected in your

text) with the word in the "Replace/Look Up" box.

136 Working with Text

To exit the thesaurus:

• Click the Cancel button.

Creating text-based tables

Tables are ideal for presenting text and data in a variety of easily customizable

row-and-column formats, with built-in spreadsheet capabilities.

Each cell in a table behaves like a mini-frame. Like frame text you can vary

character and paragraph properties, apply named text styles, apply photo-based

borders, embed inline images, apply text color fills (solid, gradient, or bitmap),

track font usage with the Resource Manager, and use proofing options such as

Spell Checker, Proof Reader, and Thesaurus. Some unique features include

number formatting and formula insertion.

Feature Supported

Resize/move table



Rotate table



Rotate table text (in cell)



Sort table contents



Solid fill and border color



Gradient and bitmap fill



Working with Text 137

Transparency



Borders



Warp



2D/3D Filter effects



Instant 3D



QuickClear/QuickFill/AutoFormat



Edit cell text in WritePlus



View cell text in Text Manager



Pasting of Excel cell contents



Table text doesn't flow or link the way frame text does; the

Frame context toolbar's text-fitting functions aren't applicable.

Rather than starting from scratch, PagePlus is supplied with a selection of pre-

defined table formats, i.e. templates, that can be used. Simply pick one and fill

in the cells with content.

PagePlus lets you:

• Edit the pre-defined format before adding a new table to the page.

• Create your own custom formats without creating a table. See

Creating custom table formats in online Help.

• Edit existing tables to fit a different format (pre-defined or custom).

138 Working with Text

To create a table:

1. On the Tools toolbar, choose the

Table Tool from the Table

flyout.

2. Click on the page or pasteboard, or drag to set the table's dimensions.

The Create Table dialog opens with a selection of preset table

formats shown in the Format window.

3. Step through the list to preview the layouts and select one. To begin

with a plain table, select (Default).

4. (Optional) Click

if you want to further customize your chosen

format. See Creating custom table formats.

5. Set the Table Size. This is the number of rows and columns that make

up the table layout.

6. Click OK. The new table appears on the page.

Plan your table layout in advance, considering the number of

rows/columns needed!

Manipulating tables

You can select, move, resize, delete, and copy a table and its contents, just as

you would with a text frame. Cell properties can also be modified.

To manipulate a table object:

• To resize a table, select it then drag a corner or side handle.

• To move, drag the selected table by using its Move button.

• To delete a table, select it and press the Delete key.

• To duplicate a selected table and its text, drag its Move button

with the Ctrl key pressed down.

Working with Text 139

To select and edit text in cells, rows, and columns:

• To select text in a single cell, double- or triple-click text (for word or

paragraph selection) or drag over the text. See Editing text on a page

on p. 108.

• To move to the next or previous cells, use the Tab or Shift+Tab keys,

respectively, or the keyboard arrow keys.

• To enter text, simply type into a cell at the insertion point. Cells

expand vertically as you type to accommodate extra lines of text. To

enter a Tab character, press Ctrl+Tab.

• To select a row or column, click its header along the left or top of the

table. To select more than one row or column, drag across their

headers.

• To select all text (all rows and columns), choose Select>All from the

Table menu.

• To copy, paste, and delete selected table text within the same table (or

between different tables), use the Copy, Paste and Delete commands

as you would for frame text.

Fill Right or Fill Down will respectively replicate the contents of a

row or column’s first cell across the entire selected row or column.

Click the row or column header's

button, and choose the option

from the flyout menu.

The copy and paste of Microsoft Excel spreadsheet cell contents into

any PagePlus table is also possible.

• To move cell contents within the same table, select the cell(s),

and hover over the cell border(s) until the move cursor is shown—

click and drag the cell to its new cell location.

• To format selected text, apply character and paragraph properties or

text styles as with any text, from the Text context toolbar (or Format

menu).

140 Working with Text

• To rotate selected text, right-click and choose Table>Cell Properties.

On the Orientation tab, use the rotation dial to set a rotation angle or

enter a specific value into the input box.

• Table text can be sorted by row, column, multi-row, multi-

column regions or entire table using the Sort button from the context

toolbar. See Sorting tables.

• Characters as part of table text can take line, gradient, and bitmap fill

properties.

• Table text shares default properties separately from other text types

(artistic, frame, or shape). For details, see Updating and saving

defaults on p. 24.

• To format numbers and insert formulas, switch on the

Spreadsheet functions button on the Table context toolbar. For more

details, see online Help.

To change the table's structure and appearance:

• To select a cell, click on the edge of a cell. To select more than one

cell, click in one cell and drag across the others, one row or column at

a time.

• To adjust row or column size, drag the cursor shown when

hovering over the separating lines in the table row or column

headings. Note that you can adjust a row's height independent of the

amount of text it contains. For absolute row/column sizing, choose Set

Column Width(s) or Set Row Height(s) from the Table menu. For

individual columns, click the column or row header's

button,

choosing Set Width or Set Height. You can resize your columns

Working with Text 141

without affecting the overall table width by adjusting the column

heading with Ctrl-drag.

• To distribute rows or columns, select the entire table or just a

selection of rows or columns, then choose Evenly Distribute>Rows

or Evenly Distribute>Columns from the Table menu. To honour

table width, a cell's text may wrap when distributing columns.

To evenly distribute rows in a column, click the column's button

and choose Evenly Distribute Rows. Conversely, use the equivalent

button (and Evenly Distribute Columns command) at a row header to

distribute columns on the chosen row.

• Choose Autofit to Contents>Column(s) from the Table menu to

reduce or increase the size of selected columns to fit to the text of the

greatest width. An equivalent option exists for rows.

For an individual column or row, click its header's

button, choosing

Autofit Row to Contents or Autofit Column to Contents,

respectively.

• To delete multiple rows or columns, select them (or cell text), then

choose Delete from the Table menu, then either Row(s) or Column(s)

from the submenu. For an individual column or row, click the header's

button and choose Delete.

• To insert/remove columns in an existing table, click and drag

left/right on the header after the end of the last table column; columns

are added or removed as you drag. For insertion of rows, drag

up/down on the header at the end of the last row.

Alternatively, select one or more cells, then choose Insert from the

Table menu (Table>Insert from the right-click menu), then either

Rows... or Columns... from the submenu. In the dialog, specify how

many to add, and whether to add them before or after the selected

cells.

142 Working with Text

• To merge cells into larger cells that span more than one row or column

(for example, a column head), select a range of cells and choose

Merge Cells from the Table menu. The merged cell displays only the

text originally visible in the top left selected cell. The original cells

and their text are preserved, however—to restore them, select the

merged cell and choose Separate Cells from the Table menu.

To merge all cells in an individual column or row, click the column or

row header's

button, choosing Merge Cells. Do the equivalent with

the Separate Cells command to split cells.

• To copy cell contents (including text, formatting, borders, and

colors) to a new cell in the same table, select the cell(s), press the Ctrl

key and hover over the cell border(s) until the copy cursor is shown—

click and drag the copied cell to its new cell location.

• To apply a colored background to a whole table, hover over the

top-left hand corner of the table until you see a cursor—click once,

and then use the Color tab or Swatches tab to apply a color fill. (See

Applying solid fills on p. 207).

• To apply a colored background to specific cells, select the cell(s) and

again use the Color tab or Swatches tab to color the cells.

Using AutoFormat

To use style presets to customize the table's appearance:

1. Choose AutoFormat... from the Table menu. The dialog presents a

list of table formats, which differ in their use of cell styles (lines, fills,

font, and alignment).

2. Select a format from the Format list. To restore plain formatting,

choose [Default].

3. (Optional) Check Preserve local formatting to retain any local

formatting applied over the original table's format.

4. Click OK.

Working with Text 143

You can modify a table format at any time, saving it for future use. See Creating

custom table formats for more information.

Setting Cell Properties

To customize the appearance of one or more cells "by hand":

1. Select the cell(s), row(s) or column(s).

2. Click the

Cell Properties button on the Table context toolbar.

- or -

For a whole column or row only, click the column or row header's

button, choosing Cell Properties....

3. Use the dialog's Border, Fill, Transparency, Margins, and

Orientation tabs to apply cell formatting, then click OK.

Inserting a calendar

The Calendar Wizard helps you design month-at-a-glance calendars for use in

your publication.

The calendar is created as a scalable text-based table so you can edit text using

the standard text tools. The properties of a selected calendar are similar to those

of a table, and can be modified identically (see Manipulating tables on p. 138).

Like custom table formats you can create your own custom calendar formats.

The wizard lets you set up the month/year and calendar style/format, and

controls the inclusion of personal events and/or public holidays. The Calendar

144 Working with Text

Event Manager lets you add personal events before or after adding a calendar

to the page.

If you have adopted a calendar-based design template, you'll be initially

prompted to configure global calendar details via a User Details dialog. This

updates all calendar details throughout your PagePlus document—in the same

way that you'd set up the date (along with the time) on some alarm clocks.

For calendar-specific properties, a context toolbar lets you change an existing

calendar's month/year, modify calendar-specific properties, and manage

calendar events (both personal and public holidays).

At any time, you can update calendar details throughout your publication via Set

User Details—in the same way that you'd set up the date (along with the time)

on some alarm clocks. This is especially useful if you want to update the year on

a year-to-view page, composed of 12 monthly calendars—you only need to

change the year in one place.

To insert a calendar:

1. Click the Table flyout on the Tools toolbar and choose

Insert

Calendar.

2. Click again on your page, or drag out to set the desired size of the

calendar.

3. From the displayed Calendar Wizard, define options for your

calendar including setting the year and month, calendar style (square,

or in single or double column format), week start day, room to write,

display options, switching on personal events/holidays, and calendar

format.

To have your country's public holidays shown, check Add public

holidays in the wizard and select a Region from the associated drop-

down menu. To add personal events, check Add personal events

additionally.

4. Click Finish to complete the wizard.

If you plan to use your calendar in subsequent years, simply update the Year

setting in Tools>Set User Details (use the dialog's Calendars tab if not shown).

Working with Text 145

To view and edit a selected calendar's properties:

1. Click

on the Calendar context toolbar.

2. Choose an appropriate tab and make your modification, then press

OK.

Right-click (with the Calendar option selected) also lets you select, insert,

distribute, delete, and adjust widths/heights for rows (or columns), as well as

autofit to cell contents, but take care not to corrupt your table formatting!

Adding public holidays

When you create a calendar you can set up the appropriate public holidays for

the country you reside in. The holidays will show up in your calendar

automatically if Add public holidays is checked in Calendar Properties.

To enable public holidays:

1. Select your calendar's bounding box, and click

the context toolbar.

2. From the Events tab, check Add public holidays.

3. (Optional) Swap to a different country's public holiday settings by

using the Region drop-down list.

4. Click OK.

To display public holidays:

1. Select your calendar's bounding box.

2. Click

on the context toolbar.

3. Enable the Show public holidays option.

146 Working with Text

Adding personal events

You can complement your public holiday listings (e.g., Easter holidays) by

adding personal events such as birthdays, anniversaries, and bill payments

(unfortunately!) so that the events show up on your calendar—simply use the

Calendar Events button on a selected calendar's context toolbar. Events show

automatically on your calendar under the chosen date.

To add an event:

1. Select your calendar's bounding box.

2. Click

on the context toolbar.

3. Ensure that the Show personal events option is selected.

4. (Optional) Select Show events by date to view your events in a more

traditional calendar layout.

5. Click

New event.

6. From the dialog, type, use the up/down arrows, or click the

Browse button to select a date.

7. Enter your event text into the text input box. This displays in your

calendar under the chosen date.

8. If the event is a birthday or other annual event, check Event recurs

annually.

9. Click OK. The event appears in the event list under the chosen date.

10. When you have finished adding events, click Save.

Use the Edit event or Delete event buttons to

modify or delete an existing event.

Working with Text 147

Hyperlinking an object

Hyperlinking an object such as a box, Quick Button, a word, or a picture means

that a reader of your PDF document can trigger an event by clicking on the

object. The event might be a jump to a different page, the appearance of an

email composition window, the display of a graphic, text, or media file, or a

jump to an anchor attached to a target object.

To hyperlink an object:

1. Use the Pointer Tool to highlight the region of text, or select an

object.

2. Click

Hyperlink on the Standard toolbar.

3. In the Hyperlinks dialog, click to select the link destination type, and

enter the specific hyperlink target—an Internet page, an email address,

local file, or an object's anchor.

4. Click OK.

As a visual cue, hyperlinked words are underlined and appear in the color you've

specified in the Scheme Manager.

To modify or remove a hyperlink:

1. Use the Pointer Tool to select the object, or click for an insertion

point inside the linked text.

2. Click

Hyperlink on the Standard toolbar. The Hyperlinks

dialog opens with the current link target shown.

• To modify the hyperlink, select a new link destination type

and/or target.

• To remove the hyperlink, click the Remove button.

Removing a hyperlink does not remove the underlying object or

text.

148 Working with Text

For a "birds-eye" view of all the hyperlinks in your publication, use the

Hyperlink Manager (Tools menu).

Creating a table of contents

The Table of Contents Wizard (Insert>Table of Contents...) helps you create a

table of contents with up to six levels of headings and sub-headings derived

from named styles in your publication.

If you're exporting to PDF format, PagePlus can automatically build a bookmark

list using the same style markings in your text.

To create a table of contents:

1. Decide which named styles you want to designate as headings at each

of up to six levels.

2. Check your publication to make sure these styles are used

consistently.

3. Review the choices you'll need to make when you run the Table of

Contents Wizard.

4. From the Insert menu, choose Table of Contents... to run the Wizard.

5. You can easily modify the look of your table of contents, or run the

Wizard again to update the information.

You can optionally hyperlink each page number to its actual page location. (See

Hyperlinking an object on p. 147.)

Using styles to prepare a table of contents

The Wizard will show you a list of all the style names used in your publication,

and you will check boxes to include text of a given style as a heading at a

particular level (1 through 6). For example, you could pull out all text using the

"Heading" style as your first-level headings.

Entries in the resulting table of contents will appear in the order the text occurs

in your publication.

Working with Text 149

When the table of contents is created, PagePlus formats it using built-in

Text styles (p. 120) intended specifically for table of contents preparation:

"Contents-Title" and "Contents-1st" through "Contents-6th". You can easily

change the look of your table of contents by changing the style definitions for

these built-in "Contents" styles.

Creating an index

An index is a valuable reader aid in a longer document such as a report or

manual. The Index Wizard helps you create an index with main entries and

subentries, based on index entry marks you insert in frame, table, or artistic

text.

To mark index entries:

1. Select a portion of text or click for an insertion point before the first

word you want to mark and then choose Edit Story from the Edit

menu. The WritePlus window opens.

2. Click the

Mark Index button on the Story toolbar.

3. Use the Mark Index Entry dialog to edit index entry marks in the

Main entry or Subentry box.

If you selected a word or phrase in the story, it appears as the Main

entry in the dialog. You can use the entry as it is, or type new text for

the main entry and Sub-entry (if any). You must include a main entry

for each sub-entry. The dialog's scrolling list records entries and sub-

entries alphabetically.

Index entry marks are invisible on the PagePlus screen and can

only be added or edited in WritePlus.

• To reuse an index entry, click it in the scrolling list.

• For a standard index entry, leave the Current page box enabled.

• To insert a cross-reference with the term(s) preceded by "See:",

enable Cross-reference (to include a word other than "See,"

simply replace it in the box).

150 Working with Text

• You can also specify a bold and/or italic page number format.

4. Click Mark to insert the new entry mark or update a selected mark.

To build an index:

1. First mark the entries as described above.

2. Choose Index... from the Insert menu.

3. Run through the Index Wizard, choosing where to place and how to

format your index. Repeat at any time to update the information.

Pictures, Lines,

and Shapes

152 Pictures, Lines, and Shapes

Pictures, Lines, and Shapes 153

Adding picture frames

Not to be confused with a decorative

border, a picture frame is a shaped

container similar to a text frame.

You can select either:

• Bordered picture frames

from the Gallery tab

(opposite).

- or -

• Shaped borderless frames

from the Tools toolbar.

Either option lets you import a picture directly into the frame or drag a picture

into it from the Media bar. Empty picture frames are shown as envelope-shaped

placeholders. At any time you can replace the picture in the frame.

All selected picture frames that contain a picture

will display a supporting Picture frame toolbar

under the frame. This offers panning, rotation (90

degrees counter-clockwise), zoom in, zoom out,

and replace picture controls).

To add a bordered picture frame:

1. From the Gallery tab, select Picture Frames in the drop-down list.

2. Scroll to a sub-category of your choice.

3. Drag the frame design thumbnail to your page.

154 Pictures, Lines, and Shapes

To add a borderless picture frame:

1. For an empty square frame, choose Picture>Empty Frame... from the

Insert menu.

- or -

For a frame of a particular shape, e.g. Elliptical Picture Frame,

choose a shape on the Import Picture flyout on the Tools toolbar.

The mouse pointer changes to the Picture Paste cursor. What

you do next determines the initial size and placement of the picture

frame.

3. To insert the frame at a default size, simply click the mouse.

- or -

To set the size of the frame, drag out a region and release the mouse

button.

To add a picture to a frame:

1. From the Media bar's currently displayed album, drag and drop a

photo directly onto the picture frame.

- or -

Click

Replace Picture directly under the selected frame, locate

and select an image. Click Open.

Take advantage of the Gallery tab to drag and drop various

bordered and basic picture frames onto your page. Choose from

frames of different orientations and styles.

The picture is added to the frame using default Picture Frame properties, i.e. it is

scaled to maximum fit; aspect ratio is always maintained. However, you can

alter the picture's size, orientation and positioning relative to its frame.

To change picture size and positioning:

Select a populated picture frame, and from the accompanying Picture Frame

toolbar:

• Click the button to position the photo in the picture frame by

panning.

Pictures, Lines, and Shapes 155

• Click the button to rotate the photo in 90 degree counter-

clockwise increments.

• Click the button to zoom in/out of the photo.

- or -

1. Right-click on a picture frame and choose Properties>Frame

Properties....

- or -

Select the picture frame and choose Frame Properties on the Picture

context toolbar.

2. In the dialog, you can scale to maximum/minimum, Stretch to Fit, or

use the original image's size (No Scale).

3. To change vertical alignment of pictures within the frames, select

Top, Middle, or Bottom.

4. For horizontal alignment, select Left, Center, or Right.

While you can take advantage of PagePlus's preset frames you can create your

own shape (e.g., a morphed QuickShape or closed curve) then convert it to a

picture frame.

Creating custom picture frames

1. Create the shape as required.

2. Right-click the shape and select Convert To>Picture Frame.

You can then add a picture to the frame as described previously.

156 Pictures, Lines, and Shapes

Importing pictures

PagePlus lets you insert pictures from a wide variety of file formats, including

bitmaps, vector images, and metafiles, and in several different ways. Here's a

quick overview:

• Bitmapped pictures, also known as bitmaps or raster pictures, are

built from a matrix of dots ("pixels"), rather like the squares on a sheet

of graph paper. They may originate as digital camera photos or

scanned pictures, or be created (or enhanced) with a "paint" program

or photo editor. Typical examples include gif, jpg, png, and wdp.

• Draw graphics, also known as vector images, are resolution-

independent and contain drawing commands such as "draw a line from

A to B."

• Metafiles are the native graphics format for Windows and combine

raster and vector information. Serif also has it own metafile format,

Serif MetaFile Format (SMF), which is optimized for image sharing

between Serif applications.

You can also acquire pictures directly from PhotoCDs or via TWAIN devices

(scanners or digital cameras)—see PagePlus help.

Inserting pictures

To insert a picture into PagePlus you can copy and paste it, drag a file from an

external Windows folder directly onto your page, drag a thumbnail from

PagePlus's Media bar, or import a picture as an embedded or linked image via a

dialog... even place it into a picture frame.

Bordered and unbordered shaped picture frames (p. 153) are a great way to

present pictures that can be positioned and cropped within the frame. Drag the

former from the Gallery tab; add the latter from the Tools toolbar. You can crop

unframed pictures too (p. 70).

Detached pictures float freely on a page, while inline pictures

are incorporated with the text flow in a text object.

Pictures, Lines, and Shapes 157

To import a picture from a file:

1. To place the picture:

• inline with the text - click for an insertion point in a text object.

• detached from the text - make sure all text objects are deselected.

• into a frame - create the frame and then select it.

2. In the main window:

Click the

Import Picture... button on the Tools toolbar's Picture

flyout.

In WritePlus:

Choose Picture File... from the Insert menu.

3. Use the dialog to select the picture to open.

4. Select either Embed Picture or Link Picture to include or exclude

the picture from the project, respectively. Use linked pictures to

minimize project file size. (See Embedding vs. Linking on p. 158).

5. If you select the Place at native dpi option and the picture has a

different internal setting, PagePlus will scale it accordingly; otherwise

it applies a screen resolution setting of 96 dpi. Either way—or if you

resize it downwards later on—the picture retains all its original picture

data until it’s published. Check Place as raster if you want to

permanently convert a Windows Metafile or Serif Metafile to a

bitmap.

6. Click Open.

7. If there's a text insertion point in the main window, you'll be prompted

whether to insert the picture at the current cursor position. Click Yes if

you want to do this.

The mouse pointer changes to the Picture Paste cursor if there

was no insertion point (or you answered No to the prompt). What you

do next determines the initial size and placement of the detached

picture.

8. To insert the picture at a default size, simply click the mouse.

- or -

158 Pictures, Lines, and Shapes

To set the size of the inserted picture, drag out a region and release the

mouse button.

To populate a template picture placeholder or replace a picture:

• Click the button shown under the selected frame.

- or -

• Double-click the placeholder/picture.

Embedding vs. linking

Embedding means the picture in PagePlus is now distinct from the original file.

Embedding results in a larger PagePlus file, and if you need to alter an

embedded picture you'll need to re-import it after editing. Still, it's the best

choice if file size isn't an issue and graphics are final.

Linking inserts a copy of the picture file into the PagePlus publication, linked to

the actual file so that any changes you later make to it in the native application

will be automatically reflected in PagePlus.

Using the Media Bar

The Media Bar acts as a "basket" containing photos for inclusion in your

publication. Its chief use is to aid the design process by improving efficiency

(avoiding having to import photos one by one) and convenience (making photos

always-at-hand). For photo-rich documents in particular, perhaps based on

Photo Album design templates, the Media Bar is a valuable tool for dragging

photos directly into picture frames or for simply replacing existing pictures on

the page.

Pictures, Lines, and Shapes 159

You can even use the AutoFlow feature to add all photos sequentially into

available empty picture frames with one click.

The bar can be used as a temporary storage area before placing photos in your

document, or it can be used to create more permanent photo albums from which

you can retrieve stored photos at any time. By default, photos are added to a

temporary album but remember to click the New Album button if you want to

save your album for later use. Each time you start PagePlus you simply load that

saved album (or any other saved album) or just work with a temporary album—

the choice is yours!

Photo albums can be subsequently modified, renamed and deleted—viewing the

contents of an individual album or all albums at the same time is possible.

You can import an unlimited number of photos by file or by whole folders, and

set photo resolution (native or 96dpi) and whether photos are embedded or

linked to your project in advance of photo placement on the page.

For large photo collections, searching throughout albums for photos by file

name and EXIF, IPTC or XMP metadata is possible in the search box at the top

of the Media Bar; even edit XMP metadata from within PagePlus.

The currently loaded album shown on your Media Bar will

remain visible irrespective of which document you have open.

160 Pictures, Lines, and Shapes

Photo thumbnails can be dragged from the Media Bar directly onto your page,

into an existing standalone photo, or into an empty or populated picture frame.

To view the Media Bar:

• Unless already displayed, click the handle at the bottom of

your workspace.

To add photos to a temporary album:

1. With the Media Bar visible and a temporary album loaded, click on

the Media Bar's workspace to reveal an Import Picture dialog.

2. From the dialog, navigate to a photo or folder, and select your

photo(s).

3. Click Open. Your photos appear as thumbnails in the Menu Bar

workspace.

Unless you save it, the temporary album and its photo contents

will not be saved when you close PagePlus.

You can drag one or more files from any Windows folder

directly into the Media Bar window. If you right-click an image

in the Media Bar and choose Locate in Explorer you'll open

the photo's folder via Windows Explorer—great for drag and

drop or just general file management!

To save a temporary album to a named album:

1. Click the down arrow on the button. From the

menu, select New Album.

2. In the New Album dialog, in the Album Name box, type a name to

identify your album in the future.

3. (Optional) For any photo you can alter the resolution (native or 96

dpi), or embed/link status in advance of placement on your page—

click a photo's setting and use the setting's drop-down menu to change.

You can also change these settings during drag/drop onto the page.

4. Click OK.

Pictures, Lines, and Shapes 161

To include a temporary album's photos in an existing saved album, click the

Add To button and choose a named album from the menu.

To load a saved album:

• Select a saved album name from the bar's top-right drop-down menu.

The album's photos will display in the workspace.

To rename or delete an album:

• Right-click an existing album name in the top-right drop-down menu

and choose Rename Album... or Delete Album....

To sort photos in your album:

• In the Sort By search box, select a sorting criteria. Files will be

rearranged according to the chosen criteria (by Filename, Rating, or

Date Taken).

Adding photos to the page

To add a photo to your page:

1. Display the Media Bar's temporary album or load a saved album from

the top-right drop-down menu.

2. Drag an album's photo thumbnail onto the page—either as a detached

photo, or directly into a picture frame.

- or -

Use the AutoFlow feature.

AutoFlow—adding content automatically

AutoFlow lets you flow the photos currently displayed in the Media Bar

throughout empty picture frames spread throughout your publication (you can't

reflow photos once frames are populated with content). This is especially useful

when using Photo Album design templates or other photo-rich documents.

To use this feature, you must have multiple picture frames present in your

current document, as well as a range of photos present in your Media Bar. The

autoflow process involves a simple click of the mouse button.

162 Pictures, Lines, and Shapes

To automatically flow your photos:

• Click the button to the right of the bar's workspace.

The photos are placed sequentially in your document's available

picture frames in the order they appear in the Media Bar.

A dialog will display if you've more picture frames than you have photos and

vice versa. To resolve, either remove extra pages or add more frames then add

any remaining photos by drag and drop. A placed photo's thumbnail shows a

green check in its bottom-right corner, while a photo that is not yet placed will

not show the check.

Searching for photos in albums

To search for photo details:

• To search for photos of a specific rating, click the down arrow on

the search box at the top of the Media Bar and pick a Rating from the

flyout, e.g. "Rating has 5 stars". Matching photos are shown in the

bar's workspace.

• To search by file name or tag, click in the search box and enter a

search term, e.g. holiday. You can also use the button to search for

photos by tag; tags listed belong to photos currently in the Media bar.

Matching photos will appear in the bar's workspace.

Using Image Cutout Studio

Image Cutout Studio offers a powerful integrated solution for cutting objects

out from their backgrounds. Depending on the make up of your images you can

separate subject of interests from their backgrounds, either by retaining the

subject of interest (usually people, objects, etc.) or removing a simple uniform

background (e.g., sky, studio backdrop). In both instances, the resulting "cutout"

image creates an eye-catching look for your publication.

The latter background removal method is illustrated in the following multi-

image example.

Pictures, Lines, and Shapes 163

The white initial background is discarded, leaving interim checkerboard

transparency, from which another image can be used as a more attractive

background. A red tint on the second image's background is used to indicate

areas to be discarded.

To launch Image Cutout Studio:

1. Select an image to be cut out.

2. Select

from the displayed Picture context

toolbar. Image Cutout Studio is launched.

Choose an output

It's essential that you choose an output type prior to selecting areas for

keeping/discarding. Either an alpha-edged or vector-cropped bitmap can be

chosen as your output type prior to selection. The choice you make really

depends on the image, in particular how well defined image edges are.

Zoom into your image to examine its edges; this may influence

the output type chosen.

Let's look at the output types and explain the difference between each.

164 Pictures, Lines, and Shapes

Output Type Description and use

Alpha-edged Bitmap Use when cutting out objects with poorly defined

edges. Transparency and pixel blending are used at

the outline edge to produce professional results with

negligible interference from background colors. The

term "alpha" refers to a 32-bit image's alpha

transparency channel.

Vector-cropped

Bitmap

Use on more well-defined edges. A cropped image

with crop outline is created which can be later

manipulated with the crop tools. You can optionally

apply feathering to the image edge but will not

remove background color.

To create an alpha-edged bitmap:

1. Select Alpha-edged Bitmap from the Output Type drop-down menu.

2. (Optional) Drag the Width slider to set the extent to which the "alpha"

blending is applied inside the cutout edge.

3. (Optional) Adjust the Blur slider to smooth out the cutout edge.

To create a vector-cropped bitmap:

1. Select Vector-cropped Bitmap from the Output Type drop-down

menu.

2. (Optional) Drag the Feather slider to apply a soft or blurry edge

inside the cutout edge.

3. (Optional) Drag the Smoothness slider to smooth out the cutout edge.

4. (Optional) The Inflate slider acts as an positive or negative offset

from the cutout edge.

Pictures, Lines, and Shapes 165

Selecting areas to keep or discard

A pair of brushes for keeping and discarding is used to "paint" areas of the

image. The tools are called Keep Brush and Discard Brush, and are either used

independently or, more typically, in combination with each other. When using

either tool, the brush paints an area contained by an outline which is considered

to be discarded or retained (depending on brush type). A configurable number of

pixels adjacent to the outline area are blended.

To aid the selection operation, several display

modes are available to show selection.

Show Original, Show Tinted, and Show

Transparent buttons respectively display the

image with:

• selection areas only

• various colored tints aiding

complex selection operations

• checkerboard transparency areas

marked for discarding.

For Show tinted, a red tint indicates areas to

be discarded; a green tint shows areas to be

kept.

For Show transparent mode, a different

Background color can be set (at bottom of

the Studio) which might help differentiate

areas to keep or discard.

To select image areas for keeping/discarding:

1. In Image Cutout Studio, click either Keep brush or

Discard brush from the left of the Studio workspace.

166 Pictures, Lines, and Shapes

2. (Optional) Pick a Brush size suitable for the area to be worked on.

3. (Optional) Set a Grow tolerance value to automatically expand the

selected area under the cursor (by detecting colors similar to those

within the current selection). The greater the value the more the

selected area will grow.

4. Using the circular cursor, click and drag across the area to be retained.

It's OK to repeatedly click and drag until your selection area is made.

The button reverts to the last made selection.

5. If you're outputting an alpha-edged bitmap, you can refine the area to

be kept/discarded within Image Cutout Studio (only after previewing)

with Erase and Restore touch-up tools. Vector-cropped images can be

cropped using standard PagePlus crop tools outside of the Studio.

Make your outline edge as exact as possible by using brush and

touch-up tools before committing your work.

6. Click to create your cutout, or click .

You'll see your image in your publication in its original location, but with the

selected areas cut away (made transparent).

Click if you want to revert your selected areas and

start your cutout again.

Pictures, Lines, and Shapes 167

Refining your cutout area (alpha-edged bitmaps only)

If a vector-cropped image is created via Image Cutout Studio it's possible to

subsequently manipulate the crop outline using crop tools. However, for alpha-

edged bitmaps, Erase and Restore touch-up tools can be used to refine the cutout

area within the Studio before completing your cutout. The latter can't be edited

with crop tools.

The touch-up tools are brush based and are only to be used to

fine-tune your almost complete cutout—use your Keep and

Discard brush tools for the bulk of your work!

To restore or remove portions of your cutout:

1. With your cutout areas already defined, click

(Output

settings tab). You can use the button to check your cutout as you

progress.

2. Click the Restore Touch-up Tool or Erase Touch-up

Tool button from the left of the Studio workspace.

3. Paint the areas for restoring or erasing as you would with the brush

tools.

4. Click .

If you've touched up part of your image between each preview,

you'll be asked if you want to save or discard changes.

168 Pictures, Lines, and Shapes

Applying PhotoLab filters

Filters can be applied and managed in PhotoLab, a powerful studio for applying

adjustment and effect filters to pictures individually or in combination—all

instantly applied and previewed! PhotoLab offers the following key features:

• Adjustment filters

Apply tonal, color, lens, and sharpening filters.

• Effect filters

Apply distortion, blur, stylistic, noise, render, artistic and various other

effects.

• Retouching filters

Apply red-eye correction, spot repair, straightening, and cropping.

• Non-destructive operation

All filters are applied without affecting the original picture, and can be

edited at any point in the future.

• Powerful filter combinations

Create combinations of mixed adjustment, retouching, and effect

filters for savable workflows.

• Selective masking

Apply filters to selected regions using masks.

• Save and manage favorites

Save filter combinations to a handy Favorites tab.

• Viewing controls

Compare before-and-after previews, with dual- and split-screen

controls. Use pan and zoom control for moving around your picture.

• Locking controls

Protect your applied filters from accidental change, then optionally

apply them to other images on selection.

PhotoLab hosts filter tabs, a main toolbar, and applied filter stack around a

central workspace.

Pictures, Lines, and Shapes 169

Pictures present in your publication will show in your Images tab (above) if the

tab is expanded. This tab is hidden by default in PhotoLab but can be viewed by

clicking the

button at the bottom of your workspace.

To launch PhotoLab:

1. Select the picture that you want to apply a filter to.

2. Click

on the Picture context toolbar.

170 Pictures, Lines, and Shapes

Applying a filters

Filters are stored in

PhotoLab's Favorites,

Adjustments, and Effects tabs

which group filters logically

into categories (e.g., Quick

Fix for fast and commonly

used correction filters).

The Favorites tab offers some

commonly used filters

(individual and in

combination).You can

complement these with your

own user-defined filters.

To apply a filter with trialling:

1. Click a filter thumbnail.

2. As soon as a filter is selected it is temporarily added to Trial Zone

which lets you experiment freely with your own settings for that filter;

the picture automatically refreshes to preview your new settings.

3. Adjust sliders (or enter input values) until your filter suits your

requirements. Some filters offer check boxes, drop-down menus, and

additional controls (e.g., Advanced settings).

Selecting a new filter always replaces the current filter.

Pictures, Lines, and Shapes 171

Any filter can be temporarily disabled, reset, or deleted from the trial zone.

To disable:

Click , then click to enable again.

To reset:

Click

. Any changes to settings are reverted back to

the filter's defaults.

To delete:

Click .

Once you're sure that you want to keep you filter, you'll need to commit the

filter to your filters stack.

To commit your filter:

• Click Commit to accept your changes. This adds the

filter to the right-most Filters stack where additional filters can be

added and built up by using the same method.

Adjustments are applied such that the most recently added

filter always appears at the bottom of the list and is applied to

the picture last (after the other filters above it).

To reorder filters:

• Drag and drop your filter into any position in the stack. A dotted line

indicates the new position in which the entry will be placed on mouse

release.

To add a filter directly (without trialling):

• Click Add Quick Filter at the top of the Filters stack and choose

a filter from the flyout categories. The filter is applied directly to the

stack without trialling.

172 Pictures, Lines, and Shapes

Retouching

PhotoLab offers some useful retouching tools on the main toolbar, each

commonly used to correct photos before applying color correction and effects.

Selective masking

Rather than apply a filter to uniformly change the appearance of your picture,

you can change only selected regions instead. PhotoLab lets you mask picture

areas by painting areas to be either affected by filters or simply left alone.

To apply a mask:

1. From the

Mask drop-down menu, select New Mask.

2. In the Tool Settings pane, select the Add Region tool to allow

you to mask regions by painting.

Pictures, Lines, and Shapes 173

3. Adjust the settings to suit requirements, especially adjusting Brush

Size to paint larger or more intricate regions.

Change the Mode drop-down menu from Select to Protect to

protect painted regions from masking (i.e., the inverse of the

Add Region option).

4. Using the on-screen cursor, paint regions (in green for adding; red for

protecting).

If you've not been as accurate as you'd like while painting, you can

click

Remove Regions then paint over the unwanted painted

regions.

5. Click

to save your masking changes.

The mask button changes to yellow when a mask is applied.

174 Pictures, Lines, and Shapes

It's also possible to create additional masks for the same filter as above, and then

choose between masks accordingly. You can only have one mask applied at any

one time. By using the menu's New From> option you can also base the new

mask on another mask applied to the current or any other filter in the filter stack.

This is useful when using favorites containing multiple adjustments.

To edit a mask:

• Click the down arrow on the button, choose the mask name

and select Edit Mask.

Saving favorites

If there's a specific filter setting (or

combination of filters) you want to

keep for future use it's easy to save it

as a favorite. PhotoLab stores all

your favorites together in the

Favorites tab. You can even create

your own categories (e.g. My

Adjustments) within the tab.

To save filter(s) as a new favorite:

• Click Save Filter.

• From the dialog, enter a favorite name and pick a category to save the

filter to. (Click

to create new category)

If you want to further manage your favorites into user-defined categories, click

the option on the

Tab Menu.

Exiting PhotoLab

• Click .

Pictures, Lines, and Shapes 175

Importing TWAIN images

If your scanner or digital camera provides TWAIN support, you can import

pictures directly into PagePlus using the TWAIN standard. Or, save the scanned

image separately and then import into PagePlus.

To set up your TWAIN device for importing:

• See the documentation supplied with your scanner for operating

instructions.

To import a scanned image:

• Choose Picture... from the Insert menu, then select TWAIN and

Acquire... from the submenu to open a file selection dialog.

If you have more than one TWAIN-compatible device installed, you may need

to select which source you wish to scan with.

To select a different TWAIN source for scanning:

1. Choose Picture... from the Insert menu, then select TWAIN and

Select Source from the submenu.

2. Identify the device you want to use as your TWAIN source.

Suggestions for image scanning

First the tips... then the theory!

• As a general rule, the optimal scanning resolution for print work (in

dpi) is about one-third the dots-per-inch setting (i.e. twice the resultant

lines per inch) on the printer or other device that will be used. If you're

printing at 600dpi, then 200 dpi scanning is fine.

• For line art and halftone images, save as a black-and-white TIFF,

PCX, or GIF.

176 Pictures, Lines, and Shapes

• For grayscale photographic images, scan using grayscales and save

as a grayscale TIFF file. If you have a color scanner, save a color

TIFF. You can resize these images and still maintain reasonable

quality, provided you don't make them significantly larger than the

original. In general, the number of grayscales or colors is a more

important issue than the actual resolution (dpi).

• If you want your image to use lossless compression, either scan as

PNG or as TIF and then convert it to PNG within your publication.

• To obtain images of smaller file sizes, scan as JPG at 200dpi at the

highest quality.

• Depending on your scanner software, your may be able to perform

initial adjustments right at the source (e.g., adjustment of levels).

Often you can de-screen images to eliminate possible moiré patterns

(interference between the regular dot patterns in printed images and

the scanner’s path). If your scanner software doesn’t provide de-

screening, try using the PhotoLab's Gaussian Blur filter to remove

moiré.

Drawing and editing lines

PagePlus provides Pencil, Straight Line, Pen, and QuickShape tools for

creating simple graphics.

Using the line tools, you can draw single lines, connect line segments together,

or join line ends to close the line, creating a shape (see Drawing and editing

shapes on p. 182 for details). Use the Pointer Tool and the Curve context toolbar

to resize or reshape lines once you've drawn them. The context toolbar appears

automatically when you select a line or closed shape, and provides a variety of

adjustment controls—including adding/deleting nodes and manipulation of

curves.

Pictures, Lines, and Shapes 177

The Pencil Tool lets you sketch curved lines and shapes in a freeform

way.

The Straight Line Tool is for drawing straight lines (for example, drawn

in the column gutter to separate columns); rules at the top and/or bottom of

the page; or horizontal lines to separate sections or highlight headlines.

The Pen Tool

lets you join a series of line segments (which may be curved

or straight) using "connect the dots" mouse clicks.

Drawing lines

To draw a freeform line (with the Pencil Tool):

1. Choose the

Pencil Tool from the Tools toolbar's Line flyout.

2. Click where you want the line to start, and hold the mouse button

down as you draw. The line appears immediately and follows your

mouse movements.

3. To end the line, release the mouse button. The line will automatically

smooth out using a minimal number of nodes.

4. To extend the line, position the cursor over one of its red end nodes.

The cursor changes to include a plus symbol. Click on the node and

drag to add a new line segment.

178 Pictures, Lines, and Shapes

To draw a straight line (with the Straight Line Tool):

1. Choose the

Straight Line Tool from the Tools toolbar's Line

flyout.

2. Click where you want the line to start, and drag to the end point. The

line appears immediately.

To constrain the angle of the straight line to 15° increments,

hold down the Shift key as you drag. (This is an easy way to

make exactly vertical or horizontal lines.)

3. To extend the line, position the cursor over one of its red end nodes.

The cursor changes to include a plus symbol. Click on the node and

drag to add a new line segment.

To draw one or more line segments (with the Pen Tool):

1. Choose the

Pen Tool from the Tools toolbar's Line flyout. On

the Curve context toolbar, three buttons let you select which kind of

segment to draw:

A Straight

segment is simply

a straight line connecting two

nodes.

(Shortcut: Press 1)

A Bézier segment is curved,

displaying control handles for

precise adjustment.

(Shortcut: Press 2)

Pictures, Lines, and Shapes 179

Smart segments appear

without visible control handles,

using automatic curve-fitting to

connect each node. They are

especially useful when tracing

around curved objects

and pictures.

(Shortcut: Press 3)

2. Select a segment type, then click where you want the line to start:

• For a Straight segment, click again (or drag) for a new node

where you want the segment to end. Shift-click to align the

segment at 15° intervals (useful for quick right-angle junctions).

• For a Bézier segment, click again for a new node and drag out a

control handle from it. Click again where you want the segment

to end, and a curved segment appears. The finished segment

becomes selectable.

• For a Smart segment, click again for a new node. The segment

appears as a smooth, best-fitting curve (without visible control

handles) between the new node and the preceding node. Before

releasing the mouse button, you can drag to "flex" the line as if

bending a piece of wire. If the preceding corner node on the line

is also smart, flexibility extends back to the preceding segment.

You can Shift-click to create a new node that lines up at 15°

intervals with the previous node.

3. To extend an existing line, repeat Step 2 for each new segment. Each

segment can be of a different type.

4. To end the line, press Esc, double-click, or choose a different tool.

Editing lines

Use the Pointer Tool in conjunction with the Curve context toolbar to adjust

lines once you've drawn them. The techniques are the same whether you're

editing a separate line object or the outline of a closed shape.

See PagePlus help for more information on editing lines.

180 Pictures, Lines, and Shapes

Setting line properties

All lines, including those that enclose shapes, have numerous properties,

including color, weight (width or thickness), scaling, cap (end), join (corner),

and stroke alignment. You can vary these properties for any freehand, straight,

or curved line, as well as for the outline of a shape. Note that text frames,

pictures, tables, and artistic text objects have line properties, too.

In PagePlus, you can control the position of the stroke (i.e., line width) in

relation to the object's path, i.e. the line that defines the boundary of the object.

To change line properties of a selected object:

• Use the Swatches tab to change the line's color and/or shade.

Alternatively, use the Color tab to apply a color to the selected object

from a color mixer.

• Use the Line tab, context toolbar (shown when a line is selected), or

Line and Border dialog to change the line's weight (thickness), type, or

other properties. Select a line width, and use the drop-down boxes to

pick the type of line. The context toolbar can also adjust line-end

scaling as a percentage.

On the Line tab, context toolbar, or Line and Border dialog, the styles drop-

down menu provides the following styles: None, Single, Calligraphic, and

several Dashed and Double line styles as illustrated below.

Pictures, Lines, and Shapes 181

Several techniques offer additional ways to customize lines:

For dotted/dashed lines, select from one of five dashed

line styles (see above).

- or -

(tab and dialog only) Drag the Dash Pattern slider to set

the overall pattern length (the number of boxes to the left

of the slider) and the dash length (the number of those

boxes that are black).

The illustrations below show lines with pattern and dash

lengths of (1) 4 and 2, and (2) 5 and 4:

For double lines, select from one of four Double line

styles (see above).

(Tab only) For calligraphic lines of variable width (drawn

as if with a square-tipped pen held at a certain angle),

select the calligraphic line style (opposite) from the drop-

down menu, then use the Calligraphic Angle box to set

the angle of the pen tip, as depicted in the examples

below.

You can also vary a line's Cap (end) and the Join (corner) where two lines

intersect.

182 Pictures, Lines, and Shapes

Drawing and editing shapes

QuickShapes are pre-designed objects of widely varying shapes that you can

instantly add to your page.

Once you've drawn a QuickShape, you can morph its original shape using

control handles, and adjust its properties—for example, by applying gradient or

bitmap fills (including your own bitmap pictures!) or transparency effects.

Another way to create a shape is to draw a line (or series of line segments) and

then connect its start and end nodes, creating a closed shape.

QuickShapes

The QuickShape flyout contains a wide

variety of commonly used shapes, including

boxes, ovals, arrows, polygons, and stars.

It’s also possible to use the always-at-hand QuickShape context toolbar situated

above the workspace to swap QuickShapes, and adjust a QuickShape’s line

weight, color, style, and more. New shapes always take the default line and fill

(initially a black line with no fill).

Pictures, Lines, and Shapes 183

To create a QuickShape:

1. Click the

QuickShape flyout on the Tools toolbar and select a

shape from the flyout. The button takes on the icon of the shape

selected.

2. Click on the page to create a new shape at a default size.

- or -

Drag across the page to size your shape. When the shape is the right

size, release the mouse button.

To draw a constrained shape (such as a circle):

• Hold down the Shift key as you drag.

All QuickShapes can be positioned, resized, rotated, and filled. What's more,

you can morph them using adjustable sliding handles around the QuickShape.

Each shape changes in a logical way to allow its exact appearance to be altered.

To adjust the appearance of a QuickShape:

1. Click on the QuickShape to reveal one or more sliding handles around

the shape. These are distinct from the "inner" selection handles.

Different QuickShapes have different handles which have separate

functions.

2. To change the appearance of a QuickShape, drag its handles.

To find out what each handle does for a particular shape, move

the Pointer Tool over the handle and read the Hintline.

184 Pictures, Lines, and Shapes

Closed shapes

As soon as you draw or select a line, you'll see the line's nodes appear. Nodes

show the end points of each segment in the line. Freehand curves typically have

many nodes; straight or curved line segments have only two. You can make a

shape by extending a line back to its starting point.

To turn a selected line into a shape:

• Select the line with the Pointer Tool and then click the Close

Curve button on the Curve context toolbar.

You can go the other way, too—break open a shape in order to add one or more

line segments.

Pictures, Lines, and Shapes 185

To break open a line or shape:

1. With the Pointer Tool, select the node where you want to break the

shape.

2. Click the

Break Curve button on the Curve context toolbar. A

line will separate into two lines. A shape will become a line, with the

selected node split into two nodes, one at each end of the new line.

3. You can now use the Pointer Tool to reshape the line as needed.

See online Help for more information on editing shapes.

186 Pictures, Lines, and Shapes

Applying 2D filter effects

PagePlus provides a variety of filter effects that you can use to transform any

object. "3D" filter effects let you create the impression of a textured surface and

are covered elsewhere (see p. 190). Here we'll look at 2D filter effects

exclusively. The following examples show each 2D filter effect when applied to

the letter "A."

Drop Shadow

Inner Shadow

Outer Glow

Inner Glow

Inner Bevel

Outer Bevel

Emboss

Pillow Emboss

Gaussian Blur

Zoom Blur

Radial Blur

Motion Blur

Color Fill

Feather

Outline

Reflection

Pictures, Lines, and Shapes 187

The Studio’s Styles tab

offers a range of 2D

filter effects that are

ready to use. Its

multiple categories

each offer a gallery

full of predefined

effects, such as

Shadows, Bevels,

Reflections, Blurs, and

more. Each category

offers subtle variations

of the category effect.

Click any thumbnail to

apply the effect to the

selected object.

PagePlus additionally provides the Shadow Tool for applying a shadow to an

object directly in your publication. Control handles let you adjust shadow blur,

opacity and color.

To apply 2D filter effects:

1. Select an object and click the

Filter Effects button on the

Attributes toolbar.

- or -

Choose Filter Effects... from the Format menu (or via the right-click

menu). The Filter Effects dialog appears.

2. To apply a particular effect, check its box in the list at left.

3. To adjust the properties of a specific effect, select its name and vary

the dialog controls. Adjust the sliders or enter specific values to vary

the combined effect. (You can also select a slider and use the

keyboard arrows.) Options differ from one effect to another.

4. Click OK to apply the effect or Cancel to abandon changes.

188 Pictures, Lines, and Shapes

Creating reflections

A simple way to add creative flair to your page is to apply a vertical reflection

on a selected object. The effect is especially eye-catching when applied to

pictures, but can be equally impressive on artistic text, such as page titles or text

banners. A combination of settings can control reflection height, opacity, offset

and blurring.

Creating outlines

PagePlus lets you create a colored outline around objects, especially text and

shapes (as a filter effect). For any outline, you can set the outline width, color

fill, transparency, and blend mode. The outline can also take a gradient fill, a

unique contour fill (fill runs from the inner to outer edge of the outline width),

or pattern fill and can also sit inside, outside, or be centered on the object edge.

As with all effects you can switch the outline effect on and off. You'll be able to

apply a combination of 2D or 3D filter effects along with your outline, by

checking other options in the Filter Effects dialog.

Using the Shadow Tool

Shadows are great for adding flair and dimension to your work, particularly to

pictures and text objects, but also to shapes, text frames and tables. To help you

create them quickly and easily, PagePlus provides the Shadow Tool on the

Attributes toolbar. The tool affords freeform control of the shadow effect

allowing creation of adjustable basic or skewed edge-based shadows for any

PagePlus object.

Pictures, Lines, and Shapes 189

Basic (left) and skewed shadows (right) applied to a basic

square QuickShape

Adjustment of shadow color, opacity, blur, and scaling/distance is possible using

controllable nodes directly on the page (or via a supporting Shadow context

toolbar). Nodes can be dragged inwards or outwards from the shadow origin to

modify the shadow's blur and opacity. For a different color, pick a new color

from the Color or Swatches tab while the tool is selected. Depending on if a

basic or skewed shadow is required, the origin can exist in the center (shown) or

at the edge of an object, respectively.

Once you've created a shadow, you can also fine-tune it as needed using the

Filter Effects dialog.

190 Pictures, Lines, and Shapes

Using 3D filter effects

3D filter effects go beyond 2D filter effects (such as shadow, glow, bevel, and

emboss effects) to create the impression of a textured surface on the object itself.

You can use the Filter Effects dialog to apply one or more effects to the same

object. Keep in mind that none of these 3D effects will "do" anything to an

unfilled object—you'll need to have a fill there to see the difference they make!

The Studio’s Styles tab is a good place to begin experimenting with 3D filter

effects. Its multiple categories each offers a gallery full of pre-defined mixed 2D

and 3D effects, using various settings.

There you’ll see a

variety of remarkable

3D surface and texture

presets in various

categories (Glass,

Metallic, Wood, etc.).

Click any thumbnail to

apply it to the selected

object. Assuming the

object has some color

on it to start with,

you’ll see an instant

result!

Alternatively, you can customize a Styles tab preset, or apply one or more

specific effects from scratch, by using Filter Effects.

Pictures, Lines, and Shapes 191

Overview

• 3D Effects

is a master switch, and its settings

of Blur and Depth make a great difference;

you can click the "+" button to unlink them

for independent adjustment.

• 3D Lighting provides a "light source"

without which any depth information in the

effect wouldn't be visible. The lighting

settings let you illuminate your 3D landscape

and vary its reflective properties.

To apply 3D filter effects:

1. Click

Filter Effects on the Attributes toolbar.

2. Check the 3D Effects box at the left. The 3D Lighting box is checked

by default.

3. Adjust the "master control" sliders here to vary the overall properties

of any individual 3D effects you select.

• Blur specifies the amount of smoothing applied. Larger blur sizes

give the impression of broader, more gradual changes in height.

• Depth specifies how steep the changes in depth appear.

• The

button is normally down, which links the two sliders so that

sharp changes in Depth are smoothed out by the Blur parameter. To

adjust the sliders independently, click the button so it's up.

• (Optional) If needed, expand the preview pane by clicking the

Show/Hide Preview button. When expanded, the effects are applied

only in the preview window. While the pane is collapsed (click the

button again), filter effects are applied directly to the object on the

page. The former approach lets you work on your effects in isolation

without other page objects interfering while fine-tuning your effects.

192 Pictures, Lines, and Shapes

Use zoom in/out buttons or a percentage magnification for detailed

work.

• Check a 3D effect in the 3D Effects list which reflects the 3D effect

you can achieve.

3D Bump Map

The 3D Bump Map effect creates the impression of a textured surface by

applying a mathematical function you select to add depth information, for a

peak-and-valley effect. You can use 3D Bump Map in conjunction with one or

more additional 3D filter effects—but not with a 2D Bump Map.

2D Bump Map

The 2D Bump Map effect creates the impression of a textured surface by

applying a grayscale bitmap you select to add depth information, for a peak-and-

valley effect. You can use 2D Bump Map in conjunction with one or more

additional 3D filter effects—but not with a 3D Bump Map.

3D Pattern Map

The 3D Pattern Map effect creates the impression of a textured surface by

applying a mathematical function you select to introduce color variations. You

can use 3D Pattern Map in conjunction with one or more other 3D filter effects.

2D Pattern Map

The 2D Pattern Map effect creates the impression of a textured surface by

applying a grayscale bitmap you select to introduce color variations. You can

use 2D Pattern Map in conjunction with one or more other 3D filter effects.

Transparency

The uniform transparency of an object (with 3D filter effects applied) can be

controlled via the Transparency tab (see first example below). However, for

more sophisticated transparency control, especially for simulating reflective

lighting effects on glass objects, transparency settings can instead be set within

the 3D filter effects dialog (check the Transparency option). The effect can be

used to create more realistic transparency by independently controlling

Pictures, Lines, and Shapes 193

transparency on reflective (edges) and non-reflective (flat) areas of the object

(see front heart shape below).

3D Reflection Map

The 3D Reflection Map effect is used to simulate mirrored surfaces by selection

of a pattern (i.e., a bitmap which possesses a shiny surface) which "wraps

around" a selected object. Patterns which simulate various realistic indoor and

outdoor environments can be adopted, with optional use of 3D lighting to further

reflect off object edges.

3D Lighting

The 3D Lighting effect works in conjunction with other 3D effects to let you

vary the surface illumination and reflective properties.

194 Pictures, Lines, and Shapes

Adding dimensionality (Instant 3D)

Using the Instant 3D feature, you can easily transform flat shapes (shown) and

text into three-dimensional objects.

PagePlus provides control over 3D effect settings such as:

• beveling: use several rounded and chiseled presets or create your own

with a custom bevel profile editor.

• lighting: up to eight editable and separately colored lights can be

positioned to produce dramatic lighting effects.

• lathe effects: create contoured objects (e.g., a bottle cork) with the

custom lathe profile editor and extrusion control.

• texture: control how texture is extruded on objects with non-solid

fills.

• viewing: rotate your object in three dimensions.

• material: controls the extent to which lighting has an effect on the

object's surfaces (great for 3D artistic text!).

An always-at-hand 3D context toolbar hosted above your workspace lets you

configure the above settings—each setting contributes to the 3D effect applied

to the selected object. For on-the-page object control you can transform in 3D

with use of a red orbit circle, which acts as an axis from which you can rotate

around the X-, Y-, and Z-axes in relation to your page. Look for the cursor

changing as you hover over the red circles' nodes or wire frame.

Pictures, Lines, and Shapes 195

rotation

X and Y

rotation

Transform about your 3D objects' axes instead of your pages'

axes by holding the Ctrl key down as you transform using the

nodes.

You can also adjust the angle and elevation of each "active" light on the page by

dragging the light pointer to a position which simulates a light source.

After any transformation, the underlying base object remains

editable.

To add dimensionality:

1. Select an object and click the

Instant 3D button on the

Attributes toolbar. The object immediately adopts 3D characteristics

with a red orbit circle displayed in the object's foreground.

2. Click a 3D effect category from the first drop-down menu on the 3D

context toolbar; the bar's options change dynamically according to the

category currently selected. See the PagePlus Help for more details.

Click on the context toolbar to revert to the

object back to its initial transformation.

To switch off 3D effects:

• Click on the context toolbar. You can always click

the Attribute toolbar's Instant 3D button at any time later to reinstate

the effect.

196 Pictures, Lines, and Shapes

To edit base properties of a 3D object:

• Select the 3D object, then click the Edit button at the bottom right-

hand corner of the 3D object, i.e.

The original object's shape is shown,

allowing its selection handles to be

manipulated for resizing and rotating.

Using object styles

Object styles benefit your design efforts in much the same way as text styles

and color schemes. Once you've come up with a set of attributes that you like—

properties like line color, fill, border, and so on—you can save this cluster of

attributes as a named style. PagePlus remembers which objects are using that

style, and the style appears in the Styles tab, and can subsequently be applied to

new objects. For example a Quick Star can have a stone effect applied via an

object style you've saved previously (all object styles use a cog shape as the

default object preview type).

Here's how object styles work to your advantage:

• Each object style can include settings for a host of object attributes,

such as line color, line style, fill, transparency, filter effects, font, and

border. The freedom to include or exclude certain attributes, and the

nearly unlimited range of choices for each attribute, makes this a

powerful tool in the designer's arsenal.

Pictures, Lines, and Shapes 197

• Any time you want to alter some aspect of a style (for example,

change the line color), you simply change the style definition.

Instantly, all objects in your publication sharing that style update

accordingly.

• Object styles you've saved globally appear not only in the original

publication but in any new publication, so you can reuse exactly the

same attractive combination of attributes for any subsequent design

effort.

The Styles tab contains multiple

galleries of pre-designed styles

that you can apply to any object,

or customize to suit your own

taste! Galleries exist in effect

categories such as Blurs, 3D,

Edge, Warps, Shadows,

Materials (e.g., metals) and

more, with each category having

further subcategories.

To apply an object style to one or more objects:

1. Display the Styles tab.

2. Expand the drop-down menu to select a named style category (e.g.,

Blurs), then pick a subcategory by scrolling the lower window.

3. Preview available styles as thumbnails (cog shapes are shown by

default) in the window.

4. Click a style thumbnail to apply it to the selected object(s).

To remove an object style from a gallery:

• Right-click the thumbnail and choose Delete.

198 Pictures, Lines, and Shapes

To unlink an object from its style definition:

• Right-click the object and choose Format>Object Style>Unlink.

If you've applied a style to an object but have lost track of the thumbnail—or

want to confirm which style is actually being used on an object—you can

quickly locate the thumbnail from the object.

To locate an object's style in the Styles tab:

• Right-click the object and choose Format>Object Style>Locate in

Studio.

The Styles tab displays the gallery thumbnail for the object's style.

Normally, a publication's object styles are just stored locally—that is, as part of

that publication; they don't automatically carry over to new publications. If

you've created a new style you'll want to use in another publication, you can

save it globally so that it will appear in the Styles tab each time you open a new

publication.

Saving Object Styles

To create a new object style based on an existing object's

attributes:

1. Right-click the object and choose Format>Object Style>Create.

The Style Attributes Editor dialog appears, with a tree listing object

attributes on the left and a preview region on the right (not shown).

Pictures, Lines, and Shapes 199

2. Click to expand or collapse sections within the attributes tree. Check

any attributes you want to include in the style definition, and uncheck

any you don't want to include.

3. If you want to change any of the current object settings, double-click

an attribute (or select it and click the Edit button). This will bring up a

detailed dialog for the particular attribute.

4. The Object pane in the preview region shows the currently selected

object after applying the defined style. Select the Artistic Text or

Frame Text tab to see the style applied to sample objects of those

types.

5. Click the Browse... button to select the gallery category where you

want to locate the style thumbnail, and optionally, save to a different

Preview Type (Rounded Rectangle, Frame Text, or Artistic Text)

instead of the default cog shape.

6. Type a name to identify the gallery thumbnail.

7. Click OK. A thumbnail for the new object style appears in the

designated gallery.

Once an object style is listed in a gallery, you can modify it or create a copy (for

example, to define a derivative style) by right-clicking on its thumbnail and

choosing Edit... or Copy....

To save a publication's object styles globally:

1. Choose Save Defaults... from the Tools menu.

2. From the dialog, check Object styles, then click Save.

Using the Gallery

The Gallery tab serves as a container for storing your own design objects you'd

like to reuse in different publications. It also includes sample designs and is

stocked with a wide variety of pre-designed elements that you can customize

and use as a starting point for your own designs. Once you've copied a design to

the Gallery, it becomes available in any publication—simply open the Gallery!

200 Pictures, Lines, and Shapes

Designs are stored in categories such as Business, Education, Fun, Picture

frames, logos, and flashes.

The Gallery has two parts: an upper Categories drop-down menu and a lower

Designs window showing a list of thumbnails representing the designs in the

selected category. You can adopt a design by dragging the thumbnail onto the

page.

The Gallery tab can store your own designs in the ready-to-go My Designs

category—the design is made available in any PagePlus project. When you first

install PagePlus, the My Designs gallery will be empty, ready for custom

designs to be added to it. New categories can be created at any time.

To further arrange your designs into logical groupings, you can add sub-

categories to My Designs or to any other custom or pre-defined category.

Designs can be added to any pre-supplied category; the My

Designs category exists simply for ease of use when storing

your own custom designs.

To use a design from the Gallery:

• Click its thumbnail in the design category and drag it out onto the

page. The Gallery retains a copy of the design until you expressly

delete it.

Pictures, Lines, and Shapes 201

To view your Gallery:

1. Click the Studio's Gallery tab.

2. Select a category from the drop-down menu. The items from the first

listed subcategory are displayed by default.

To add, delete, or rename custom categories:

1. With the Gallery tab selected, click

Tab Menu and choose Add

category..., Remove category, or Rename category... from the drop-

down list.

2. Use the dialog to enter and/or confirm your change.

If adding a category, you need to name the category in a dialog. For removal or

deletion, simply pick the category in advance of picking the option.

All designs in a deleted category will also be lost!

To add, delete, or rename custom sub categories:

• To add, select a category and click Add Sub Category... from the

tab's Tab Menu button.

• To delete or rename, select options from the drop-down button on

the sub category title bar.

To move or copy an object into the Gallery:

1. Using the Categories drop-down menu, select a category into which

you want to add the object. Scroll to reveal target sub-categories,

expanding them if necessary.

2. Drag the object from the page and drop it onto the target category or

sub-category design window (drag onto an empty sub-categories title

bar to add). To copy, press the Ctrl key before starting to drag. A

thumbnail of the design appears in the Designs window.

202 Pictures, Lines, and Shapes

To rename or delete a custom design from the Gallery:

• Click on the drop-down button in the bottom-right corner of a

thumbnail (shown by hover over) and choose from the menu.

Using connectors

Two Connector tools let you create dynamic link lines between any two objects.

These connectors remain anchored to the objects, even if either or both of them

are moved or resized. So, for example, it's easy to create a flow chart with

connectors between boxes, then freely rearrange the layout while preserving the

directional relationships!

Connector types

The Connector Tool lets you draw a single, straight-

line connector between any two connection points.

The Elbow Connector Tool lets you draw a

connector with only vertical and horizontal

segments—for example, if you're creating a flow

chart, organization chart, or tree diagram.

Connection points

To make connections easy, each PagePlus object has default connection points,

displayed whenever you select a Connector tool and hover over a target object.

These default points (which can't be moved or deleted) are normally evenly

distributed around an object's shape.

Pictures, Lines, and Shapes 203

To create a connector:

For a straight-line connector, select the Connector Tool on the

Connector Tools flyout (Tools toolbar).

- or -

For an elbow connector, select the Elbow Connector Tool from

the same location.

2. Either:

• Hover over an object so that default connection points become

visible, e.g. for various shapes.

- or -

• Hover over an object's edge until you see a red square.

3. Drag from the object's connection point to another object's connection

point (default or custom). Release the mouse button when the pointer

is over the target connection point. A direct connector will appear

between the two connection points.

Instead of using an object's default connection points, you can create your own

custom connection points by either hovering over any shape's edge and dragging

from that originating point or by simply creating a custom connection point with

the Connection Point Tool. They can also be placed anywhere on the page, and

are especially useful when creating a connection onto grouped QuickShapes or

more complex grouped objects such as symbols.

204 Pictures, Lines, and Shapes

To add a custom connection point (with tool):

1. Select an object.

2. Select the

Connection Point Tool on the Connector Tools flyout

(Tools toolbar).

3. Click at a chosen location to place the custom connection point (inside

or outside the object). The custom connection point appears in blue.

To view the connection points again you have to hover over the object which

was selected while the connection point was created. Remember to enable either

the Connector Tool or Elbow Connector Tool in advance.

Editing connection points and connectors

• To move a custom connection point, select the object to which it

is associated and drag the point with the Connection Point Tool.

• To delete a custom connection point you've added, use the

Connection Point Tool to click the object to which the connection

point was associated, click the connection point you want to delete,

and then press Delete. Default nodes are fixed and can't be deleted.

• To move, reshape, or detach/reattach a connector, use the

Pointer Tool to drag individual nodes. Drag the end node of a

connector to detach or reattach it. (See Drawing and editing lines on

p. 176).

As connectors are treated as ordinary lines, you can color them (see p. 207) and

format them with the Line tab to add arrows, feathers, or other decorative line

end. (See Setting line properties on p. 180.)

Color, Fills, and

Transparency

206 Color, Fills, and Transparency

Color, Fills, and Transparency 207

Applying solid colors

PagePlus offers a number of ways to apply solid colors to objects of different

kinds:

• You can apply solid colors to an object's line or fill. As you might

expect, QuickShapes and closed shapes (see Drawing and editing

shapes on p. 182) have both line and fill properties, whereas straight

and freehand lines have only a line property.

• Characters in text objects can have fill color or highlight color. Text

frames and table cells can have a background fill independent of the

characters they contain.

• You can colorize a paint-type (bitmap) picture—that is, recolor it to

use a different color. If you recolor a full-color picture, the colors will

convert to tints or shades of the specified color. You can also apply

tinting to a full-color picture to produce a low-intensity picture (useful

for backgrounds behind text).

You can use the Color tab, Swatches tab or a dialog box to apply solid colors to

an object.

To apply a solid color via the Color tab:

1. Select the object(s) or highlight a range of text.

2. Click the Color tab and select one of several color modes (RGB,

CMYK, or HSL) from the drop-down list.

3. Click the

Fill, Line, or Text button at the top of the

tab to determine where color will be applied. The color of the

underline reflects the color of your selected object. For selected frame

text, the Fill will be the background text color (but not the frame's

background color).

4. Select a color from the color spectrum or sliders depending on color

mode selected.

208 Color, Fills, and Transparency

To apply a solid color via the Swatches tab:

1. Select the object(s) or highlight a range of text.

2. Click the Swatches tab.

3. Click the

Fill, Line, or Text button at the top of the

tab to determine where color will be applied.

Select a color swatch from the Publication palette

(commonly used colors and those previously applied to your

publication) or standard Palette (supplied preset swatches).

Alternatively, use Format>Fill... to apply color via a dialog.

To change a solid color's shade/tint (lightness):

1. Select the object and set the correct Fill, Line or Text button in the

Color tab.

2. From the Color mode drop-down menu, select Tinting.

3. Drag the Shade/Tint slider to the left or right to darken or lighten your

starting color, respectively. You can also enter a percentage value in

the box (entering 0 in the input box reverts to the original color).

Adjust the percentage tinting via slider or direct input

to apply object tinting from the Swatches tab.

PagePlus automatically adds used colors to the Publication Palette in the

Swatches tab.

To change the current palette:

• Click the Palette button to view and adopt colors from a

Standard RGB, Standard CMYK, or selection of themed palettes.

Colors can be added, edited, or deleted from the Publication Palette

but not from other palettes.

Color, Fills, and Transparency 209

Using schemes

In PagePlus, a color scheme is a cluster of five complementary colors that you

can apply to specific elements in one or more publications. The Schemes tab

displays preset schemes which can be selected at any point during the design

process. Each publication can have just one color scheme at a time; the current

scheme is highlighted in the Schemes tab. You can easily switch schemes,

modify scheme colors, apply schemes to any publication, even create your own

custom schemes. Color schemes are saved globally, so the full set of schemes is

always available.

How color schemes work

Color schemes in PagePlus work much like a paint-by-numbers system, where

various regions of a layout are coded with numbers, and a specific color is

assigned (by number) to each region. For example, imagine a line drawing

coded with the numbers 1 through 5. To fill it in, you'd use paint from jars also

numbered 1 through 5. Swapping different colors into the paint jars, while

keeping the numbers on the drawing the same, would produce quite a different

painting.

In PagePlus, the "paint jars" are five

numbers you can assign to objects in your

publication. They're known as "Scheme

Color 1," "Scheme Color 2," and so on.

When you apply Scheme Color 1 to an

object, it's like saying, "Put the color from

jar number 1 here."

• The Schemes tab shows the various available schemes, each with a

different set of five colors in the five "jars." Whichever named color

scheme you select, that scheme's first color (as shown in its sample)

will appear in regions defined as Scheme Color 1, its second color will

map to Scheme Color 2, and so on throughout the publication.

The example below shows three different schemes as applied to a design that's

been marked with Scheme Colors 1 through 5 as in the example above.

210 Color, Fills, and Transparency

To select a color scheme:

1. Click the Schemes tab. The currently assigned scheme is highlighted

in the list.

2. Click a different color scheme sample. Objects in the publication that

have been assigned one of the five color scheme numbers are updated

with the corresponding color from the new scheme.

You can repeat this selection process indefinitely. When you save a publication,

its current color scheme is saved along with the document.

Applying scheme colors to objects

If you create new elements in a publication to which you have applied a color

scheme, or start a publication from scratch, how can you extend the current

color scheme to the new objects? Although you'll need to spend some time

working out which color combinations look best, the mechanics of the process

are simple. Recalling the paint-by-numbers example above, all you need to do is

assign one of the five current scheme color numbers to an object's line and/or

fill.

To assign a scheme color to an object:

1. Select the object and choose a Fill, Line, or Text

button at the top of the Swatches tab depending on the desired effect.

2. From the bottom of the Swatches tab, click on the scheme color that

you want to apply to the fill, line, or text (or you can drag the color

instead).

If an object's fill uses a scheme color, the corresponding sample in Swatches tab

will be highlighted whenever the object is selected.

Color, Fills, and Transparency 211

PagePlus lets you create your own color scheme either from scratch or by

modifying an existing scheme. See online Help for more information.

Modifying and creating color schemes

If you've tried various color schemes but haven't found one that's quite right, you

can modify any of the colors in an existing scheme to create a new one, or create

your own named scheme from scratch.

To modify or create a color scheme:

1. Select Scheme Manager... from the Tools menu.

The Scheme Manager dialog appears, with the current scheme colors

shown on the Edit tab.

2. To select a different scheme, switch to the dialog's Schemes tab and

select a scheme in the scrolling list. Clicking OK at this point applies

the scheme to the publication, or you can go back to the Edit tab and

adjust scheme colors.

On the Edit tab, each of the five scheme color numbers has its own drop-down

list, showing available colors in the PagePlus palette.

3. To set or change a color, simply click the adjacent button and select a

new color. Click More Colors... to display the Color Selector.

4. To store the modified scheme in the Schemes tab, click Save

Scheme.... If modifying an existing scheme, leave the name unaltered.

If creating a new scheme, enter a new name.

5. To apply the scheme to the current publication, click OK.

212 Color, Fills, and Transparency

Working with gradient and bitmap fills

Gradient fills provide a gradation or spectrum of colors spreading between two

or more points on an object. A gradient fill has an editable path with nodes that

mark the origin of each of these key colors. A bitmap fill uses a named bitmap—

often a material, pattern, or background image—to fill an object.

Linear

Elliptical

Conical

Bitmap

You can apply preset gradient and bitmap fills from the Swatches tab to shapes,

text frames, table cells, and to any artistic, frame, and table text. Using the Fill

tool from the Attributes toolbar's Fill flyout (or from Format>Fill), you can

vary the fill's path on an object for different effects (see PagePlus help).

Applying different transparency effects (using the Transparency tab) won't

alter the object's fill settings as such, but may significantly alter a fill's actual

appearance.

Applying a gradient or bitmap fill

There are several ways to apply a gradient or bitmap fill: using the Fill Tool, the

Swatches tab, or a dialog.

The easiest way to apply a gradient or bitmap fill is to use one of a range of pre-

supplied swatch thumbnails in the Swatches tab's Gradient or Bitmap palettes.

The Fill Tool and a Fill dialog are alternative methods for creating gradient fills.

To apply a gradient or bitmap fill using the Swatches tab:

1. Click the Swatches tab and ensure the Fill button is selected.

Note that the color of the underline reflects the color of your selected

object.

For gradient fills, select a gradient category, e.g. Linear,

Elliptical, etc., from the Gradient button's drop-down menu.

Color, Fills, and Transparency 213

- or -

For bitmap fills, select a drop-down menu category from the

Bitmap button.

3. Select the object(s), and then click the appropriate gallery swatch for

the fill you want to apply.

- or -

Drag from the gallery swatch onto any object and release the mouse

button.

4. If needed, adjust the fill's Tint at the bottom of the tab with the tab

slider or set a percentage value in the input box.

To apply a gradient fill with the Fill Tool:

1. Select an object.

2. Click the

Fill Tool button on the Attributes toolbar's Fill flyout.

3. Click and drag on the object to define the fill path. The object takes a

simple Linear fill, grading from the object's current color to

monochrome white, e.g.

Note: If the object is white already (or has

no fill), grading is from white to black.

Alternatively, a dialog can be used to add or subtract key colors from the

gradient, apply different key colors to individual nodes, or vary the overall

shading of the effect applied to the object.

To apply or edit a gradient or bitmap fill using a dialog:

1. Right-click the object and choose Format>Fill, or select it and choose

Fill... from the Format menu.

214 Color, Fills, and Transparency

- or -

Click the

Fill button on the Attributes toolbar's Fill flyout.

2. Choose the fill type and the desired fill category. Note that you can

also use the dialog to apply a solid fill.

• For gradient fills, select Gradient from the Type drop-down

menu, and pick a gradient preset. A two-color gradient has two

nodes, one at each end of its path.

- or -

Click the From and To buttons to specify the gradient's start and

end colors.

- or -

Click the Edit button if you want to add or subtract key colors

from the currently chosen gradient (see Editing the gradient fill

spectrum below), apply different key colors to individual nodes,

or vary the overall shading of the effect applied to the object.

You can adjust the fill's shade/tint as needed using the drop-down

list.

• For bitmap fills, select Bitmap from the Type drop-down menu,

choose a category, and then click a gallery swatch.

3. Click OK to apply the effect or fill to the object.

Color, Fills, and Transparency 215

Editing the fill path

When you select a fillable object, the Fill tool becomes available (otherwise it's

grayed out). If the object uses a gradient fill, you'll see the fill path displayed as

a line, with nodes marking where the spectrum between each key color begins

and ends. Adjusting the node positions determines the actual spread of colors

between nodes. You can also edit a gradient fill by adding, deleting, or changing

key colors (see online Help).

(A) Node (Start key color), (B) Node (End key color), and (C) Fill Path.

To adjust the gradient fill path on a selected object:

1. Click the

Fill Tool button on the Attributes toolbar's Fill flyout.

The object's fill path appears.

2. Use the Fill tool to drag the start and end path nodes, or click on the

object for a new start node and drag out a new fill path. The gradient

starts where you place the start node, and ends where you place the

end node.

Each gradient fill type has a characteristic path. For example, Linear fills have

single-line paths, while Radial fills have a two-line path so you can adjust the

fill's extent in two directions away from the center. If the object uses a bitmap

fill, you'll see the fill path displayed as two lines joined at a center point. Nodes

mark the fill's center and edges.

216 Color, Fills, and Transparency

Working with transparency

Transparency effects are great for highlights, shading and shadows, and

simulating "rendered" realism. They can make the critical difference between

flat-looking publications and publications with depth and snap. PagePlus fully

supports variable transparency and lets you apply solid, gradient, or bitmap

transparencies easily.

Transparencies work rather like fills that use "disappearing ink" instead of color.

The more transparency in a particular spot, the more "disappearing" takes place

there, and the more the object(s) underneath show through. Just as a gradient fill

can vary from light to dark, a transparency can vary from more to less, i.e. from

clear to opaque, as in the illustration:

Color, Fills, and Transparency 217

In PagePlus, transparency effects work very much like grayscale fills. Just like

fills...

• Transparency effects are applied from the Studio—in this case, using

the Transparency tab. (Transparency is also an option with the 3D

Pattern Map filter effect.)

• The Transparency tab's gallery has thumbnails in shades of gray,

where the lighter portions represent more transparency. To apply

transparency, you click thumbnails or drag them onto objects.

• Most transparency effects have a path you can edit—in this case, with

the Transparency Tool.

Transparency types available in the Transparency tab are as follows:

• Solid transparency distributes the transparency equally across the

object.

• Gradient transparencies include linear, elliptical, and conical effects

(each thumbnail's tooltip identifies its category), ranging from clear to

opaque.

• Bitmap transparencies include categorized texture maps based on the

Swatches tab's selection of bitmaps.

Applying transparency

You can apply transparency to shapes, text frames, table cells, and to any

artistic, frame, and table text.

To apply transparency with Transparency tab:

1. With your object selected, go to the Transparency tab.

2. For solid transparency, select the

Solid button and pick a

thumbnail from the solid transparency gallery. The lighter thumbnails

represent more transparency (expressed as percentage Opacity).

- or -

218 Color, Fills, and Transparency

For gradient transparency, choose the Gradient button and pick

your thumbnail.

- or -

For bitmap transparency, choose the

Bitmap button and pick a

thumbnail from a range of categories.

3. The transparency is applied to the object(s).

Alternatively, drag the desired thumbnail from the gallery to an object, and

release the mouse button.

To apply gradient transparency with the Transparency Tool:

1. Select a colored object.

2. Click the

Transparency Tool on the Attributes toolbar's

Transparency flyout.

- or -

Select Format>Transparency....

3. Drag your cursor across the object and release the mouse button. The

object takes a simple Linear transparency, grading from 100% opacity

to 0% opacity (fully transparent).

Editing transparency

Once you've applied a gradient transparency, you can adjust or replace its path

on the object, and the level of transparency along the path. You can even create

more complex transparency effects by adding extra nodes to the path by clicking

and assigning different levels to each node.

To adjust the transparency path:

• Use the Transparency Tool to drag individual nodes, or click on

the object for a new start node and drag out a new transparency path.

The effect starts where you place the start node, and ends where you

place the end node. For bitmap transparencies, the path determines the

center and two edges of the effect.

Color, Fills, and Transparency 219

Editing a gradient transparency path is similar to editing a comparable fill

path. Adding a level of transparency means varying the transparency gradient by

introducing a new node and assigning it a particular value. For transparencies

with multiple nodes, each node has its own value, comparable to a key color in a

gradient fill. Note that you cannot alter the values in a bitmap transparency.

To edit a gradient transparency directly:

1. Select an object with gradient transparency and click the

Transparency Tool button. The object's transparency path appears,

with start and end nodes.

2. Display the Studio's Transparency tab.

3. To add a transparency node, drag from any solid transparency

sample in the Transparency tab to the point on the path where you

want to add the node.

The higher the percentage value assigned to a transparency node, the

more transparent the effect at that point. Note: The hue of the color

doesn't matter, only its percentage value—so it's much easier just to

choose from the set of gallery thumbnails.

4. To change the transparency value of any existing node, including the

start and end nodes, select the node and click on a new thumbnail in

the Transparency tab's Solid transparency gallery (you can also drag

your chosen thumbnail onto the selected node)

5. To move a node you've added, simply drag it to a new position along

the transparency path.

6. To delete a node you've added, select it and press Delete.

220 Color, Fills, and Transparency

Setting the default transparency

The default transparency means the transparency that will be applied to the

next new object you create. Local defaults only affect objects in the current

project. For information on setting defaults in PagePlus, see Updating and

saving defaults on p. 24.

Printing and

Publishing

222 Printing and Publishing

Printing and Publishing 223

Previewing the printed page

The Print Preview mode changes the screen view to display your layout

without frames, guides, rulers, and other screen items. Special options, such as

tiled output or crop marks, are not displayed. A Trimmed Page mode can be

entered which is similar to Print Preview mode but lets you continue designing

without layout aids having to be displayed.

To preview the printed page:

• Click Print Preview on the Standard toolbar.

In Print Preview mode, the lower toolbar provides a variety of familiar view

options, plus the Multisheet button, which lets you preview your pages using a

page array.

To arrange multiple pages in the preview window:

1. Click the

Multisheet button. An array selector appears.

2. Move the pointer across the menu to choose an array. To expand the

number of choices, move the pointer upwards and to the right.

3. Click once to make your selection.

To return to single page view:

• Click the Multisheet button and select the "1x1 Sheets" array.

To cancel Print Preview mode:

• Click the Close button.

224 Printing and Publishing

Working in Trimmed Page Mode

Trimmed Page Mode lets you toggle between the page you're currently

working on (complete with visible guides, pasteboard objects, text marks,

special l characters, etc.) and a preview page which shows how your page will

appear in print.

You can still edit page content while in Trimmed Page mode.

To enter Trimmed Page mode:

• Click Trimmed Page Mode on the Hintline toolbar.

Printing basics

PagePlus supports scaling, tiling, manual duplex printing, and many other useful

printing options. Here we'll cover what you need to know for basic desktop

printer output.

To set up your printer or begin printing:

1. Click

Print on the Standard toolbar. The Print dialog appears.

2. On the General tab, select a printer from the list. If necessary, click

the Properties button to set up the printer for the correct page size,

etc. Check Print to file to output to a print file instead of directly to

the printer.

3. If necessary, click the Layout, Prepress, or Duplex tab(s) to set

special print options.

• To set options for scaling, thumbnails, multiple pages, or tiling,

select the Layout tab.

• To set professional print options, select the Prepress tab.

• To perform duplex printing to non-duplex printers, use the

Duplex tab. (See p. 226.)

Printing and Publishing 225

4. Select the print range to be printed, e.g. the whole document, the

selection area, a specific page, or range of pages. PagePlus also lets

you choose odd or even sheets to print, and also various double- or

single-sided options that override your current printer settings.

Whichever option you've chosen, a drop-down list lets you export all

sheets in the range, or just odd or even sheets, with the option of

printing in Reverse order.

5. Select the number of copies, and optionally instruct the printer to

Collate them.

6. The Preview window shows how your publication maps to the

selected paper size. You can click the dialog's Preview button to hide

and show the window.

7. Click

Saving print profiles

You can save the current combination of settings made in the Print dialog as a

print profile with a unique name.

To save current print settings as a print profile:

• On the Print dialog's General tab, click the Save As... button next to

the Print Profile list.

• Type in a new name and click OK.

The settings are saved as a file with the extension .ppr.

You can restore the profile later, simply by choosing its name in the Print

profile list. Choose Defaults to revert to PagePlus's original settings.

226 Printing and Publishing

Manual duplex printing

Printing to duplex printers can give your greetings cards and other documents

the edge. It can also save money by allowing you to use less paper. However,

not all printers have this built-in duplexing function and are considered simplex

(supporting single-sided printing only). Using the Manual Duplex Printer Setup

wizard, you can overcome this limitation of simplex printers by flipping pages

in the printer's paper tray when prompted—your publication prints double-sided!

To setup, the wizard asks you printer-related questions. You'll need to:

• Consider how you offer paper to your printer.

• Print a test page, check which side printed, then reinsert the page as

instructed.

To print, you need to select a Manual Duplex double-sided option.

Double-sided printing to duplex printers is unaffected by

PagePlus's manual duplex printing.

To set up your printer for manual duplex printing:

1. From the Print dialog's General tab, select and configure the printer

that you wish to use.

2. From the dialog's Duplex tab, click

3. Follow the Wizard instructions and select the options that apply to

your printout and follow instructions (and insert test pages) where

prompted.

Click Next when you are ready to proceed through the setup.

4. Click Finish.

To adjust the printer setup without running the wizard again, use the equivalent

settings in the Duplex tab (under the above button).

Printing and Publishing 227

To print (using manual duplex):

1. Go to File>Print...

2. In the Print dialog, set your printing options and choose Manual

Duplex printing from the Double-sided options drop-down menu.

3. Click Print.

4. The first page should print. Place the paper back in the tray as

instructed, then press continue to print the other side.

5. You should now have a double-sided printout!

Printing special formats

Printing booklets

PagePlus automatically performs imposition of folded publications when you

use File>Page Setup... and select or define a Folded Publications type. The

settings ensure that two or four pages of the publication are printed on each

sheet of paper, with pages printed following the booklet sequence. This saves

you from having to calculate how to position and collate pairs of pages on a

single larger page, and lets you use automatic page numbering for the booklet

pages.

To produce double-sided sheets, use your printer's double-sided option or run

sheets through twice, printing first the front and then the back of the sheet

(reverse top and bottom between runs). The sheets can then be collated and

bound at their center to produce a booklet, with all the pages in the correct

sequence.

Printing posters and banners

Posters and banners are large-format publications where the page size extends

across multiple sheets of paper. To have PagePlus take care of the printing, set

up your publication beforehand using File>Page Setup... (with the Large

Publications option) to preview and select a particular preset arrangement.

228 Printing and Publishing

Even if the publication isn't set up as a poster or banner, you can use tiling and

scaling settings (see "Tiling" below) to print onto multiple sheets from a

standard size page. Each section or tile is printed on a single sheet of paper, and

the various tiles can then be joined to form the complete page. To simplify

arrangement of the tiles and to allow for printer margins, you can specify an

overlap value.

Scaling

• Under "Special Printing" on the Print dialog's Layout tab, set the "As

in document - % Scale factor" option to specify a custom scaling

percentage. The default is 100% or normal size. To scale your work to

be printed at a larger size, specify a larger value; to scale down,

specify a smaller value. Check Fit Many to have PagePlus fit as many

pages as possible on each sheet—for example, two A5 pages on a

landscape A4 sheet.

• Set "Scale to fit paper size" values to adjust artwork automatically to

fit neatly on the printed page.

• Note that the Fit Many option ignores printer margins, while Scale to

Fit takes them into account. So if you use Fit Many, make sure your

page layout borders don't extend beyond the printable region.

Printing thumbnails

• Under "Special Printing" on the Print dialog's Layout tab, set the

"Print as thumbnails" option to print multiple pages at a reduced size

on each printed sheet, taking printer margins into account. Specify the

number of thumbnails per sheet in the value box.

PagePlus will print each page of the publication at a reduced size, with the

specified number of small pages or "thumbnails" neatly positioned on each

printed sheet.

Multiple pages

• Under "Multiple pages per Sheet" on the Print dialog's Layout tab,

select an option.

Printing and Publishing 229

The multiple page options are enabled when you are working with a page from

the Small Publications category in Page Setup. You can select the number of

times to repeat each page, and tell PagePlus to skip a certain number of regions

on the first sheet of paper. Skipping regions is useful if, for example, you've

already peeled off several labels from a label sheet, and don't want to print on

the peeled-off sections. Check the Preview window to see how the output will

look.

• If you haven't set up the publication as a Small Publication, but still

want to print multiple pages per sheet, try using the Fit Many option

(see "Scaling" above). Note that this option ignores printer margins

and doesn't change the imposition (orientation) of output pages.

Tiling

• Under "Tiling" on the Print dialog's Layout tab, check the Print tiled

pages option to print large (or enlarged) pages using multiple sheets of

paper.

• Set the % Scale factor to print at a larger size (e.g. 300%).

Each section or tile is printed on a single sheet of paper; the various tiles can

then be joined to form the complete page. Use this option for printing at larger

sizes than the maximum paper size of your printer, typically for creating banners

and posters. To simplify arrangement of the tiles and to allow for printer

margins, you can specify an overlap value.

Exporting PDF files

PDF (short for Portable Document Format) is a cross-platform WYSIWYG file

format developed by Adobe to handle documents in a device- and platform-

independent manner. The format has evolved into a worldwide standard for

document distribution which works equally well for online or professional

electronic publishing.

To export your publication as a PDF file:

1. Prepare the publication following standard print publishing guidelines,

and taking the distribution method into account.

2. (Optional) Insert hyperlinks as needed, for example to link table of

contents entries to pages in the document.

230 Printing and Publishing

3. (Optional) To create pop-up annotations, insert PageHints as needed.

4. (Optional) Once the publication is final, prepare a bookmark list (see

below).

Note: Bookmarks appear as a separate list in a special pane when the

PDF file is viewed. They can link to a specific page or to an anchor

(for example, a piece of text or a graphic object) in your publication.

5. Click

Publish PDF on the Standard toolbar.

6. From the dialog, check your export settings. For a detailed explanation

of each export setting see PagePlus Help.

7. Click OK to proceed to export.

If you checked Preview PDF file in Acrobat, the resulting PDF file appears in

the version of Adobe Reader installed on your system.

Creating a PDF bookmark list

Bookmarks are optional links

that appear in a separate pane of

the Adobe Reader when a PDF

file is displayed.

Typically, a bookmark links to a specific location such as a section heading in

the publication, but it can also link to a whole page. You can insert bookmarks

by hand, or PagePlus can apply automatic generation to produce a nested

bookmark list up to six levels deep, derived from named styles in your

publication.

Printing and Publishing 231

A Bookmark Manager enables you to view all your bookmarks at a glance,

organize them into a hierarchy of entries and subentries, and create, modify or

delete existing bookmarks as needed.

To use styles to automatically generate bookmarks:

1. Decide which named styles you want to designate as headings at each

of up to six levels.

2. Check your publication to make sure these styles are used

consistently.

3. Choose Bookmark Manager... from the Tools menu and click

Automatic....

In the dialog, you'll see a list of all the style names used in your publication.

4. Check boxes to include text of a given style as a heading at a

particular level (1 through 6). For example, you could include all text

using the "Heading" style as a first-level heading. To remove all

bookmarks in the list, clear all check boxes.

5. Click OK to generate bookmarks.

The mechanics of creating a PDF bookmark list by hand are simple. For

example, bookmarking a specific location (for example, a piece of text or a

graphic object) entails placing an anchor at that location; the anchor serves as

the target for the bookmark link.

To insert bookmarks by hand:

1. (Optional) To bookmark a specific location in the publication, first

place the cursor at that point or select an object. You can select a

range of text (for example, a section heading) to use it as the actual

text of the bookmark.

2. Click Bookmark... from the Insert menu.

- or -

Choose Bookmark Manager... from the Tools menu. In the

bookmark tree, display the entry below which you want to create the

new bookmark. (Check Create as sub-entry if you want the new

bookmark nested as a "child" of the selected entry.) Then click the

Create... button.

232 Printing and Publishing

3. In the Create Bookmark dialog, the Text field shows the range of text

you selected if any (for example, a section heading). You can leave

this if it's suitable for the bookmark text or edit it as needed; otherwise

enter new text if the field is empty.

4. Click to select the bookmark destination type, then enter the

destination.

• To bookmark a specific location, choose An anchor in your

publication. To place a new anchor at the cursor location, select

<Anchor at current selection> from the list below. You'll be

prompted to enter an anchor name (with the bookmark text as the

default); edit the name if you like and click OK. To bookmark a

previously placed anchor, simply choose it from the list.

• To bookmark a specific page in the publication, select A page in

your publication and select the target page number.

5. Click OK to confirm your choices.

To delete bookmarks and anchors:

1. Choose Bookmark Manager... from the Tools menu.

2. In the bookmark tree, select an entry for deletion, then click the

Remove button. You'll be asked if you want to remove unused

anchors.

- or -

1. Select the object which has a bookmark that you wish to remove.

2. Click Bookmark... from the Insert menu (or Insert Bookmark...

from the right-click menu).

3. In the Insert Bookmark dialog, click the Delete Anchor button.

4. From the dialog, you can either leave or delete all bookmarks or

hyperlinks to the anchor independently of each other. Click Yes or No

as appropriate.

Unlike hyperlinks, bookmarks also work as actual links within PagePlus

publications. You can use the Bookmark Manager as a jumping-off point to any

bookmarked entry.

Printing and Publishing 233

Sharing by email

PagePlus lets you share your publication as native PagePlus publication (.ppp)

via an email file attachment.

To share your PagePlus publication:

1. With your publication open and in the currently active window, select

Send... from the File menu.

If you have multiple email programs and they are not loaded, a

Choose Profile dialog lets you select your email program of choice,

then a new email message is displayed with document attached. If

already loaded, your email program automatically attaches your

publication to a new email message.

2. Add the recipient's valid email address to the To... field (or

equivalent).

3. Select the Send button (or equivalent) on your email program as for

any other email message.

An Internet connection is required for the emailing of

publications.

234 Printing and Publishing

Index

236 Index

Index 237

filter effects, 186

filter effects, 190

Instant 3D, 194

Styles tab for effects, 190

adjustment (of pictures), 168

Adobe PDF files

bookmark lists in, 230

exporting, 229

albums

photo, 160

searching Media Bar, 162

alignment

of line stroke, 180

of objects, 65

using dynamic guides, 61

anchoring (objects), 73

anchors

creating, 75

properties, 77

artistic text, 103

creating, 104

editing, 105

on a path, 105

resizing, 104

Artistic Text Tool, 104, 106

AutoCorrect, 132

AutoFit

to table row/column cell

contents, 141

AutoFlow, 99, 100

of frame text, 100

of images, 161

AutoFormats (table/calendar), 142

automatic text-fitting, 99

background (master page), 31

banners, 29

printing, 227

setting up, 20

bevel effect, 186

bitmap transparency, 217

bitmaps. See pictures

bleed area guides, 44

bmp images, 156

booklets, 29

printing, 227

bookmarks

for PDF files, 230

borders, 81

bulleted lists, 122, 127

bullets and numbering, 127

Bump Map effects, 192

Calendar Event Manager, 144

Calendar Wizard, 143

calendars, 143

events for, 146

public holidays for, 145

calligraphic lines, 180

Cap setting (lines), 181

cell properties (tables), 143

character styles, 120

characters

special

displaying, 109

Clear formatting, 113, 124

Clipboard

copy and paste to and from, 58

238 Index

closing

PagePlus, 23

publications, 23

color

applying gradient, 212

applying solid, 207

schemes, 209

Color tab, 180, 207

column

and row guides, 45

blinds, 96

margins, 96

Combine Curves, 73

Conical transparency, 217

connection points, 202

editing, 204

Connector Tool, 202

connectors, 202

creating, 203

types of, 202

constraining movement of objects,

correction lists, 132

Crop object to wrap outline, 127

Crop to Shape, 71

Crop tools, 70

cropping objects, 70

curves. See lines

cutout, 162

dashed lines, 180

Decrease level, 130

Default paragraph font, 121

default properties, 24

deforming (Mesh Warp), 80

design templates, 16

themed, 17

designs

saving, 199

dictionary

personal (spell-checking), 133

digital cameras, 175

dimensionality (Instant 3D), 194

dimensions

setting for publication, 29

distributing

objects, 66

dot grid, 49

setting units, 49

snapping to, 60

double lines, 180

draw-type images

importing, 156

Drop Cap, 122

duplex printing (manual), 226

dynamic guides, 61

Edit Wrap button, 126

editing text, 108, 113

effects

2D filter, 186

3D filter, 190

Instant 3D, 194

pictures, 168

Elliptical transparency, 217

hyperlinking to an address, 147

sharing publications by, 233

embedding vs. linking, 158

envelope, 80

mesh warp, 80

events (calendar), 146

Index 239

exporting

as PDF, 229

objects as a picture, 67

extracting images, 162

facing pages, 30

features

key, 4

fill properties, 180

Fill Tool, 213

fills

bitmap, 213

gradient, 212

solid, 207

filter effects, 186, 190

filters, 168

applying, 170

masking with, 172

Find & Replace, 112

Fit Text to Curve, 107

flashes, 86

flipping objects, 69

folded publications, 29

printing, 227

setting up, 20

fonts

assigning, 115

dynamic installation of, 119

FontManager, 119

previewing, 115

replace common, 116

setting, 113, 114

substituting, 22, 117

footers, 50

formatting

clear text, 113

frame effect (border), 81

frames

applying gradient/bitmap fill,

212

applying transparency, 216

for pictures, 156

linking, 101

margins for, 92

picture, 153

setup and layout, 96

Gallery tab, 199

gradient

color fills, 212

applying, 212

editing, 215

transparency, 217

grammar

checking with Proof Reader,

134

grid (dot), 49

groups

creating, 62

multiple selections for, 56

ungrouping, 62

guides, 44

dynamic, 61

ruler, 46

snapping to, 60

sticky, 47

HD photo, 156

headers and footers, 50

highlighter effect, 207

hyperlinks

adding to Web page, 147

Image Cutout Studio, 162

images. See pictures

240 Index

importing

paint- and draw-type images,

156

text, 91

TWAIN images, 175

imposition

of folded publications, 227

Increase level, 122, 130

indents

setting, 110

index

creating, 149

installation, 10

interface

rulers, 47

setting units, 47

view options, 32

Join setting (lines), 181

joining objects, 78

jpg

importing, 156

key features, 4

layers, 38

adding, 40

assigning master pages to, 42

deleting, 40

ordering, 40

properties of, 43

selecting, 40

selecting objects on, 41

viewing, 40

layout

theme, 17

layout guides, 44

setting, 44

showing/hiding, 46

snapping to, 60

layout tools, 44

dot grid, 49

guides, 45

rulers, 47

snapping, 60

Learning Zone, 15

lighting

3D Effect, 193

line properties, 180

Linear transparency, 217

lines

closing (to make shapes), 184

combining, 72

dashed, 180

double, 180

drawing, 176, 177

editing, 176, 179

fitting text to, 106

setting default properties, 24

stroke alignment for, 180

linking text frames, 101

linking vs. embedding, 158

lists

bulleted, 127

multi-level, 129

numbered, 127

logos, 84

converting objects to, 85

LogoStudio, 84

margin guides, 45

margins

setting, 44

Index 241

masking (for picture

adjustment/effects), 172

master pages

adding and removing, 36

and layers, 41

assigning, 37

headers and footers on, 50

overview, 31

page numbers on, 50

viewing and editing, 35

measuring objects, 47, 49

Media Bar, 158

mesh warp, 80

metafiles

exporting, 67

importing, 156

Serif, 67

moving

objects, 63

multi-level lists, 129

multilingual spell-checking, 133

Multi-page view, 34

multiple pages

print preview, 223

printing, 228

viewing, 34

multiple selections, 56

named styles, 121

navigation, 35

Normal view, 34

numbered lists, 127

numbering

pages, 50

object styles, 196

saving, 198

objects

aligning, 65

anchoring, 73

applying mesh warp, 80

applying schemes to, 210

converting to logos, 85

converting to pictures, 67

copying, pasting, and

duplicating, 58

cropping, 70

distributing, 66

flipping, 69

joining, 78

measuring, 47, 49

moving, 63

ordering, 65

pasting formatting of, 60

replicating, 59

resizing, 63

reusing in other publications,

199

rotating, 68

selecting

individual, 55

multiple, 56

setting default properties, 24

snapping, 60

opening an existing publication, 21

ordering

objects, 65

outlines

filter effect, 188

object, 78

Page Manager, 36

Page Setup, 29

page size and orientation, 29

242 Index

pages, 50

adding, removing, and

rearranging, 36

viewing, 32, 35

Pages tab, 35, 36

paint-type images

importing, 156

paragraphs, 113

alignment, 113

setting indents for, 110

setting tab stops for, 111

styles, 120

Paste Format, 60

Paste Format Plus, 60

pasteboard area, 33

path text, 105

paths (around objects), 180

Pattern Map effects, 192

PDF files

adding bookmarks, 230, 231

publishing, 229

PhotoLab, 168

photos. See pictures

pictures

adding via Media Bar to page,

161

adjustments for, 168

anchoring, to text, 73

borders for, 81

colorizing, 207

converting objects to, 67

default sizes, 65

deforming (Mesh Warp), 80

effects for, 168

exporting objects as, 67

extracting parts of, 162

frames for, 153

importing, 156, 157

Media toolbar for, 158

size/resolution, 157

wrapping text around, 126

png

importing, 156

point size

setting, 113

Pointer Tool, 55

posters, 29

printing, 227

setting up, 20

previewing

the printed page, 223

printing, 224

manual duplex, 226

multiple pages, 228

of banners, posters, booklets,

and thumbnails, 227

PDF files, 229

previewing the page, 223

saving print profiles, 225

profiles

saving print, 225

workspace, 15

proofing tools

previewing the printed page,

223

Proof Reader, 134

Spell Checker, 133

Thesaurus, 135

public holidays (calendar), 145

publications

creating, from design templates,

Index 243

displaying, 32

layout guides, 45

master pages, 31

opening existing, 21

saving, 22

setting dimensions, 29

sharing by email, 233

starting from scratch, 20

swapping between, 22

working with multiple, 22

publishing PDF files, 229

QuickShape Tool, 182

raster images

importing, 156

readability

checking with Proof Reader,

134

reapply styles, 125

reflection maps (filter effect), 193

reflections (filter effect), 188

registration, 3

replicating

objects, 59

resizing, 63

using dynamic guides, 61

retouching (pictures), 172

reverting to saved version, 22

Rotate Tool, 55, 68

rotating

objects, 68

row and column guides, 44, 45

ruler guides, 45, 46

rulers, 47

setting units for, 47

Save Defaults, 25

saving, 22

scaling

printing effect, 228

scanned images, 175

schemes

color, 209

selecting

objects, 55

text, 108

Serif MetaFile Format (smf), 67,

156

Shade/Tint slider, 208

Shadow Tool, 188

shapes

anchoring, to text, 73

applying transparency, 216

closing, 184

combining, 72

drawing, 182

fitting text to, 106

gradient/bitmap fills for, 212

setting default properties, 24

solid fills for, 207

skewed shadows, 188

snapping objects, 60

solid transparency, 217

special effects, 190

spelling

AutoCorrect, 131

Spell Checker, 133

Split Curves, 73

stacking order, 65

standalone text, 103

Start New Publication, 20

Startup Wizard, 15, 20

244 Index

sticky guides, 47

story text, 92

flowing in frame sequence, 93,

Straight Line Tool, 178

stroke alignment, 180

style (of font)

setting, 113

Style Attributes Editor, 60, 198

styles

object, 196

text, 120

assigning numbers to, 131

named, 121

previewing, 120

reapply, 125

substituting fonts, 117

Swatches tab, 180, 208, 212

switching

between publication windows,

system requirements, 10

tab stops, 111

table of contents

creating, 148

for PDF file, 230

Table Tool, 138

tables

anchoring, to text, 73

Autofit to row/column cell

contents, 141

cell properties, 143

distribute rows/columns evenly

in, 141

manipulating, 138

overview, 136

replicating cell contents, 142

set row height/column width in,

140

tagging, 162

templates (design), 16

text

adding to text frame, 95

applying fonts to, 114

applying transparency, 216

artistic (standalone), 103

AutoCorrect, 132

changing color or shading of,

207

copying, 110

editing on the page, 108

Find & Replace, 112

fitting to frames, 99

formatting in PagePlus, 113

frames, 92

importing from file, 91

on a path, 105

pasting, 110

selecting, 108

setting default properties, 24

setting indents, 110

setting tab stops, 111

special effects, 190

tables (overview), 136

using gradient and bitmap fills

on, 212

text frames, 92

anchoring, to text, 73

creating, 95

linking/unlinking, 101

setting default properties, 24

Text Manager, 98

Index 245

Text Style Palette, 25

text styles, 120

numbering, 131

remove formatting, 124

replace common, 125

text wrap, 126

theme layouts, 17

Thesaurus, 135

thumbnails

printing, 228

tiling

printing effect, 229

tinting, 208

Tool

Artistic Text, 104

Connection Point, 202

Connector, 202

Fill, 213

Irregular Crop, 71

Pointer, 55

QuickShape, 182

Rotate, 55, 68

Shadow, 188

Square Crop, 70

Table, 138

Transparency, 218

Transform tab, 63, 64

transparency

applying, 217

filter effect, 192

gradient, 218

Transparency tab, 217

Transparency Tool, 218

TWAIN (camera/scanner) source,

175

Unicode text, 112

Update Object Default, 24

vector images

importing, 156

vertical alignment, 113

view options, 33

Warp tools, 80

warping objects, 80

Welcome!, 3

word processor files, 91

workspace

profiles, 15

wrap outline

to crop object, 70

wrapping text around objects, 126

WritePlus, 149

zero point, 48

zoom view options, 33

Notes

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