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For safe and correct use, be sure to read the Safety Information in
Read This FIrst before using the machine.
Information for This Machine
Troubleshooting
Adding Paper and Toner
Web Image Monitor
Document Server
Scan
Print
Fax
Copy
Getting Started
What You Can Do with This Machine
User Guide
TABLE OF CONTENTS
How to Read the Manuals.................................................................................................................................7
Symbols Used in the Manuals.......................................................................................................................7
Model-Specific Information............................................................................................................................... 8
Names of Major Features..................................................................................................................................9
1. What You Can Do with This Machine
Searching by What You Want to Do............................................................................................................. 11
Reducing my Costs.......................................................................................................................................11
Using Scanned Files on the Computer....................................................................................................... 12
Registering Destinations...............................................................................................................................13
Operating the Machine More Effectively.................................................................................................. 14
What You Can Do with This Machine............................................................................................................15
Customizing the [Home] Screen.................................................................................................................15
Making Copies Using Various Functions................................................................................................... 16
Printing Data Using Various Functions........................................................................................................17
Utilizing Stored Document.......................................................................................................................... 18
Sending and Receiving Faxes without Paper............................................................................................ 18
Sending and Receiving Faxes via the Internet...........................................................................................20
Sending and Receiving Faxes by Using the Machine without Fax Unit Installed...................................21
Using the Facsimile and the Scanner in a Network Environment.............................................................22
Embedding Text Information in Scanned Files...........................................................................................22
Preventing Information Leakage (Security Functions)............................................................................... 23
Centrally Controlling Scan Conditions and Distribution...........................................................................24
Monitoring and Setting the Machine Using a Computer......................................................................... 24
Preventing Unauthorized Copying............................................................................................................. 25
2. Getting Started
Guide to Names and Functions of Components............................................................................................27
Guide to Components (mainly Europe).................................................................................. 27
Guide to Components (mainly Asia).......................................................................................30
Guide to Components (mainly North America)..................................................................... 34
Guide to Functions of the Machine's Options................................................................................................38
Guide to Functions of the Machine's External Options.............................................................................38
Guide to the Names and Functions of the Machine's Control Panel........................................................... 62
Changing the Display Language.................................................................................................................... 63
1
How to Use the [Home] Screen...................................................................................................................... 64
Possible Operations on the Standard Application Screen....................................................................... 66
Adding Icons to the [Home] Screen........................................................................................................... 67
How to Use Each Application......................................................................................................................... 70
[Copy] Screen..............................................................................................................................................71
[Fax] Screen................................................................................................................................................. 73
[Scanner] Screen......................................................................................................................................... 78
Registering Functions in a Program.................................................................................................................83
Turning On/Off the Power..............................................................................................................................86
Turning On the Main Power........................................................................................................................86
Turning Off the Main Power........................................................................................................................86
Logging In the Machine...................................................................................................................................88
When the Authentication Screen is Displayed.......................................................................................... 88
User Code Authentication Using the Control Panel.................................................................................. 88
Logging In Using the Control Panel............................................................................................................88
Logging Out Using the Control Panel.........................................................................................................89
Placing Originals..............................................................................................................................................91
Placing Originals on the Exposure Glass (mainly Europe).................................................. 91
Placing Originals on the Exposure Glass (mainly Asia)....................................................... 91
Placing Originals on the Exposure Glass (mainly North America)......................................92
Placing Originals in the Auto Document Feeder....................................................................................... 93
3. Copy
Basic Procedure................................................................................................................................................95
Auto Reduce / Enlarge....................................................................................................................................96
Duplex Copying............................................................................................................................................... 98
Specifying the Original and Copy Orientation.........................................................................................99
Combined Copying.......................................................................................................................................101
One-Sided Combine.................................................................................................................................102
Two-Sided Combine................................................................................................................................. 103
Copying onto Custom Size Paper................................................................................................................ 105
Copying onto Envelopes...............................................................................................................................106
Sort..................................................................................................................................................................108
Changing the Number of Sets..................................................................................................................109
2
Storing Data in the Document Server...........................................................................................................110
4. Fax
Basic Procedure for Transmissions (Memory Transmission)....................................................................... 111
Registering a Fax Destination................................................................................................................... 111
Deleting a Fax Destination........................................................................................................................113
Transmitting while Checking Connection to Destination (Immediate Transmission).................................114
Canceling a Transmission............................................................................................................................. 115
Canceling a Transmission Before the Original Is Scanned....................................................................115
Canceling a Transmission While the Original Is Being Scanned.......................................................... 115
Canceling a Transmission After the Original Is Scanned.......................................................................115
Storing a Document.......................................................................................................................................117
Sending Stored Documents...................................................................................................................... 118
Printing the Journal Manually....................................................................................................................... 120
5. Print
Quick Install....................................................................................................................................................121
Displaying the Printer Driver Properties........................................................................................................122
Standard Printing........................................................................................................................................... 123
When Using the PCL 6 Printer Driver....................................................................................................... 123
Printing on Both Sides of Sheets................................................................................................................... 124
When Using the PCL 6 Printer Driver....................................................................................................... 124
Types of Two-sided Printing......................................................................................................................125
Combining Multiple Pages into Single Page............................................................................................... 126
When Using the PCL 6 Printer Driver....................................................................................................... 126
Types of Combine Printing........................................................................................................................126
Printing on Envelopes.................................................................................................................................... 128
Configuring Envelope Settings Using the Control Panel........................................................................ 128
Printing on Envelopes Using the Printer Driver........................................................................................ 128
Saving and Printing Using the Document Server.........................................................................................129
Storing Documents in Document Server.................................................................................................. 129
Managing Documents Stored in Document Server................................................................................ 130
Using the Quick Print Release Function........................................................................................................131
Using the Print/Scan(Memory Storage Device) Function..........................................................................133
3
6. Scan
Basic Procedure When Using Scan to Folder............................................................................................. 137
Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information.....
.................................................................................................................................................................... 137
Registering an SMB Folder.......................................................................................................................139
Deleting an SMB Registered Folder.........................................................................................................142
Entering the Path to the Destination Manually........................................................................................ 143
Basic Procedure for Sending Scan Files by E-mail......................................................................................144
Registering an E-mail Destination.............................................................................................................144
Deleting an E-mail Destination................................................................................................................. 146
Entering an E-mail Address Manually..................................................................................................... 146
Basic Procedure for Storing Scan Files........................................................................................................ 147
Checking a Stored File Selected from the List......................................................................................... 148
Specifying the File Type................................................................................................................................ 149
Specifying Scan Settings...............................................................................................................................150
7. Document Server
Storing Data................................................................................................................................................... 151
Printing Stored Documents............................................................................................................................ 153
8. Web Image Monitor
Displaying Top Page..................................................................................................................................... 155
9. Adding Paper and Toner
Loading Paper................................................................................................................................................157
Precautions for Loading Paper................................................................................................................. 157
Loading Paper into Paper Trays............................................................................................................... 157
Loading Paper into the Bypass Tray........................................................................................................ 158
Printing from the Bypass Tray Using the Printer Function........................................................................164
Loading Paper into Tray 3 (LCT).............................................................................................................. 166
Loading Paper into the Large Capacity Tray (LCT)................................................................................ 168
Loading Orientation-fixed Paper or Two-sided Paper...........................................................................169
Recommended Paper.................................................................................................................................... 172
Recommended Paper Sizes and Types................................................................................................... 172
Adding Toner................................................................................................................................................. 186
Sending Faxes or Scanned Documents When Toner Has Run Out...................................................... 188
4
Disposing of Used Toner...........................................................................................................................188
10. Troubleshooting
When a Status Icon Is Displayed..................................................................................................................189
When the Indicator Lamp for [Check Status] Is Lit or Flashing...................................................................191
When the Machine Makes a Beeping Sound.............................................................................................193
When You Have Problems Operating the Machine...................................................................................194
When Multiple Functions Cannot Be Executed Simultaneously............................................................ 198
Messages Displayed When You Use the Copy/Document Server Function...........................................199
Messages Displayed When You Use the Facsimile Function.....................................................................203
When Network Setting Problems Occur................................................................................................. 204
When the Remote Fax Function Cannot Be Used...................................................................................210
Messages Displayed When You Use the Printer Function..........................................................................213
Messages Displayed on the Control Panel When You Use the Printer Function..................................213
Messages Printed on the Error Logs or Reports When You Use the Printer Function...........................216
Messages Displayed When You Use the Scanner Function...................................................................... 227
Messages Displayed on the Control Panel When You Use the Scanner Function.............................. 227
Messages Displayed on the Client Computer.........................................................................................237
When Other Messages Appear...................................................................................................................244
When There Is a Problem Scanning or Storing Originals......................................................................246
When the Address Book Is Updated....................................................................................................... 247
When Data Cannot Be Sent Due to a Problem with the Destination.....................................................248
When the Machine Cannot Be Operated Due to a Problem with the User Certificate.......................248
When Problems Occur While Logging In............................................................................................... 250
When the User Lacks Privileges to Perform an Operation..................................................................... 250
When the LDAP Server Cannot Be Used.................................................................................................250
11. Information for This Machine
Information on Environmental Regulations.................................................................................................. 253
ENERGY STAR Program........................................................................................................................... 253
Energy Saving Functions...........................................................................................................................253
User Information on Electrical and Electronic Equipment (mainly Europe)...................... 256
Note for the Battery and/or Accumulator Symbol (For EU countries only) (mainly Europe)
.................................................................................................................................................................... 257
Environmental Advice for Users (mainly Europe)............................................................... 258
5
Notes to users in the state of California (Notes to Users in USA) (mainly North America)....
.................................................................................................................................................................... 259
INDEX...........................................................................................................................................................261
6
How to Read the Manuals
Symbols Used in the Manuals
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys on the machine's display or control panels.
(mainly Europe and Asia), (mainly Europe), or (mainly Asia)
(mainly North America)
Differences in the functions of Region A and Region B models are indicated by two symbols. Read the
information indicated by the symbol that corresponds to the region of the model you are using. For
details about which symbol corresponds to the model you are using, see page 8 "Model-Specific
Information".
7
Model-Specific Information
This section explains how you can identify the region your machine belongs to.
There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.
DLV001
The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.
(mainly Europe and Asia)
If the label contains the following, your machine is a region A model:
CODE XXXX -27, -29, -65
220–240 V
(mainly North America)
If the label contains the following, your machine is a region B model:
CODE XXXX -17, -18
120–127 V
Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.
If your machine is a region A model and "CODE XXXX -27, -65" is printed on the label, see
" (mainly Europe)" also.
If your machine is a region A model and "CODE XXXX -29" is printed on the label, see
" (mainly Asia)" also.
8
When Problems Occur While Logging In
Message Cause Solution
"Authentication has failed." The entered login user name
or login password is not
correct.
For details about the correct login user
name and login password, see "Basic
Authentication", Security Guide.
"Authentication has failed." The machine cannot perform
authentication.
For details about authentication, see
"Configuring User Authentication",
Security Guide.
When the User Lacks Privileges to Perform an Operation
Message Cause Solution
"You do not have the
privileges to use this
function."
The logged in user name
does not have permissions
for the selected function.
For details about how to set
permissions, see "Limiting Available
Functions", Security Guide.
"The selected file(s)
contained file(s) without
access privileges. Only
file(s) with access privileges
will be deleted."
You have tried to delete files
without the permission to do
so.
To check your access permission for
stored documents, or to delete a
document you do not have permission
to delete, see "Managing Stored Files",
Security Guide.
When the LDAP Server Cannot Be Used
Message Cause Solution
"Connection with LDAP
server has failed. Check the
server status."
A network error has
occurred and connection
has failed.
Try the operation again. If the message
is still displayed, the network may be
busy.
Check the settings for LDAP server in
[System Settings]. For details about
settings for LDAP server, see
"Programming the LDAP Server",
Connecting the Machine/ System
Settings.
10. Troubleshooting
250
252

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