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Olivetti ofx 3200 Handleiding

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&AcSIMILE
/&83
)NSTRUCTIONS
PUBLICATION ISSUED BY:
Olivetti Lexikon, S.p.A.
Documentazione
77, Via Jervis - 10015 Ivrea (Italy)
Copyright © 1995, Olivetti
All rights reserved
The manufacturer reserves the right to carry out modifications to the product described in this manual at any
time and without any notice.
This product satisfies the basic requirements of Electromagnetic Compatibility and Safety required by the
Directives:
• 89/336/CEE of 3rd May, 1989 with subsequent modifications (Directive 92/31/CEE of 28th April, 1992
and Directive 93/68/CEE of 22nd July, 1993);
• 73/23/CEE of 19th February, 1973 with subsequent modifications (Directive 93/68/CEE of 22nd July,
1993);
as having been designed in conformity with the requirements of the following Reference Norms:
• EN 55022 (
Limits and methods of measurements of radio interference characteristics of Information
Technology Equipment
);
• EN 50082-1 (
Electromagnetic Compatibility - Generic Immunity Standard - Part 1: Residential,
commercial and light industry
);
• EN 60555-2 (
Disturbance in supply systems caused by household appliances and similar equipment
- Part 2: Harmonics
);
• EN 60950 (
Safety of information technology equipment, including electrical business equipment
).
Conformity with the above basic requirements is certified by means of the
Mark shown on the
product.
The
Mark was introduced in 1995.
Your attention is drawn to the following actions that could compromise the characteristics of the product:
• incorrect electrical supply;
• incorrect installation; incorrect or improper use, or, in any case, not in accordance with the warnings
given in the User Manual supplied with the product;
• replacement of original components or accessories with others of a type not approved by the
manufacturer, or carried out by unauthorized personnel.
The machine’s on/off switch only provides an operating function and does not disconnect the machine from
the electrical power supply. The wall socket must be easily accessible and in close proximity. To disconnect
the machine from the electrical power supply, remove the power cable plug from the wall socket.
ATTENZIONE: QUESTA APPARECCHIATURA DEVE ESSERE COLLEGATA A TERRA
WARNING: THIS EQUIPMENT MUST BE EARTHED.
ATTENTION : CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE.
ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS HABEN.
ATENCION: ESTE EQUIPO DEBE ESTAR CONECTADO A UNA TOMA DE TIERRA.
APPARATET MÅ KUN TILKOBLES JORDET STIKKONTAKT.
APPARATEN SKALL ANSLUTAS TILL JORDAT NÄTUTTAG.
LAITE ON LIITETTÄVÄ MAADOITETTUUN PISTORASIAAN.
LEDEREN MED GRØN/GUL ISOLATION MÅ KUN TILSLUTTES EN KLEMME MÆRKET
.
FOR U.S.A. USERS
FCC Regulation
In accordance with FCC regulations, the following information relates to the information required to be
supplied on a fax.
Part 68, Section 68.381 (c) (3) of FCC Regulations states the following:
"Telephone facsimile machines: identification of the sender of the message. It shall be unlawful for any
person within the United States to use a computer or other electronic device to send any message via a
telephone facsimile machine unless such message clearly contains, in a margin at the top or bottom of each
transmitted page or on the first page of the transmission, the date and time it is sent and an identification of
the business, other entity, or individual sending the message and the telephone number of the sending
machine or such business, other entity, or individual. Telephone facsimile machines manufactured on and
after December 20, 1992 must clearly mark such identifying information on each transmitted message".
NOTE: This equipment has been tested and found to comply with the limits for a Class B digital device
pursuant to Part 15 of the FCC Rules.
These limits are designated to provide reasonable protection against interference in a residential installation.
This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in
accordance with the instructions, may cause harmful interference to radio communications.
However, there is no guarantee that interference will not occur in a particular installation.
If this equipment does cause harmful interference to radio or television reception, which can be determined
by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more
of the following measures:
- Reorient or relocate the receiving antenna.
- Increase the separation between the equipment and receiver.
- Connect the equipment into an outlet of a circuit different from that to which the receiver is connected.
- Consult the dealer or an experienced radio/TV technician for assistance.
Changes or modification not expressly approved by the party responsible for compliance could void the
user’s authority to operate the equipment.
Connecting of peripherals requires the use of grounded shielded signal cables.
This equipment complies with Part 68 of the FCC rules. On the rear of this equipment is a label that contains,
among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this
equipment. You must, upon request, provide this information to your telephone company.
This equipment uses the following USOC jacks: RJIIC
The REN is used to determine the quantity of devices that may be connected to the telephone line. Excessive
RENs on the telephone line may result in the devices not ringing in response to an incoming call. In most,
but not all areas, the sum of the RENs should not exceed five (5.0). To be certain of the number of devices
that may be connected to the line, as determined by the total RENs, contact the telephone company to
determine the maximum REN for the calling area.
If this equipment causes harm to the telephone network, the telephone company will notify you in advance
that temporary discontinuance of service may be required. If advance notice is not practical, the telephone
company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint
with the FCC if you believe it is necessary.
The telephone company may make changes in its facilities, equipment operations, or procedures that could
affect the operation of the equipment. If this happens, the telephone company will provide advance notice
in order for you to make the necessary modifications in order to maintain uninterrupted service.
If trouble is experienced with this equipment, please contact Olivetti Office U.S.A. 1-800-2222310 for repair
and warranty information. If the trouble is causing harm to the telephone network, the telephone company
may request you to remove the equipment from the network until the problem is resolved.
No repairs may be done by the customer.
This equipment cannot be used on a telephone company-provided coin service.
Connection to a Party Line Service is subject to state tariffs.
This equipment is hearing-aid compatible.
When programming and/or making test calls to emergency numbers:
• Remain on the line and briefly explain to the dispatcher the reason for the call.
• Perform such activities in the off-peak hours such as early mornings or late evenings.
FOR CANADIAN USERS
INDUSTRY CANADA NOTICE
The Load Number of this modem is 3.
The standard connecting arrangement code for this equipment as specified in CP-01, Section 1.8.3 is
CA11A.
The Load Number assigned to each terminal device denotes the percentage of the total load to be connected
to a telephone loop that is used by the device to prevent overloading. The termination on a loop may consist
of any combination of devices subject only to the requirement that the total of the load numbers of all devices
does not exceed 100.
This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus
as set out in the interference-causing equipment standard entitled "Digital Apparatus", ICES-003 of the
Industry Canada.
Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux appareils numériques
de Classe B prescrites dans la norme sur le matériel brouilleur: "Appareils Numeriques", NMB-003 édictée
par le ministre des Communications.
The Industry Canada label identifies certified equipment. This certification means that the equipment meets
certain telecommunications network protective operational and safety requirements. Industry Canada does
not guarantee the equipment will operate to the user's satisfaction.
Before installing this equipment, users should ensure that it is permissible to be connected to the facilities
of the local telecommunications company. The equipment must also be installed using an acceptable method
of connection. In some cases, the company's inside wiring associated with a single line individual service
may be extended by means of a certified connector assembly (telephone extension cord). The customer
should be aware that compliance with the above conditions may not prevent degradation of service in some
situations.
Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated
by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions,
may give the telecommunications company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of the power utility,
telephone lines and internal metallic water pipe system, if present, are connected together. This precaution
may be particularly important in rural areas.
CAUTION: Users should not attempt to make such connections themselves, but should contact the
appropriate electric inspection authority, or electrician, as appropriate.
III
HOW TO USE THIS MANUAL
This manual is an indispensible guide for learning to use the many features available on your
machine. We recommend you read the topics carefully in the order in which they are presented.
The first part "Installing Your Facsimile Machine and Getting Started Quickly" provides a brief
description of the machine, describes how to install it and how to get started straight away, using
its basic features only.
After this preliminary phase, read the second part of the manual "Getting the Best From Your
Facsimile Machine". It offers a more detailed description of the machine and its functions and
each of its sections is dedicated to a specific topic: transmission, polling, memory management,
and so on. This will help you to familiarize yourself with the machine and gain confidence in learning
the concepts, terminology and procedures that will enable you to take full advantage of your
machine's many features. References to procedures are indicated by the symbol 4.
The third part "The procedures" describes the procedures to be followed in order to activate the
functions described in the previous sections. The procedures are described step by step and
include any messages displayed by the facsimile machine at the moment and in the order in which
they appear. The following sections explain how to eliminate any mechanical or procedural
problems that may arise, describe the maintenance operations to be performed and provide
information on the various operating modes available. The third part of the manual ends with the
section that lists the technical characteristics.
The Index, situated at the end of the manual, will help you to quickly and easily locate any specific
topic that interests you.
V
CONTENTS
INSTALLING YOUR FACSIMILE MACHINE AND GETTING STARTED
QUICKLY
Introduction ................................................................................................... 1
Unpacking ..................................................................................................... 2
The Machine's Main Components .............................................................. 3
Installation Site .............................................................................................. 4
Connecting to the Telephone Line ............................................................. 5
Preparing the Machine for Use.................................................................... 7
Adjusting the Paper Cassette ..................................................................................7
Loading Paper ...........................................................................................................8
Inserting the Print Head .............................................................................................8
Entering the Identification Data ................................................................ 10
Date and Time .........................................................................................................10
Sender's Name .........................................................................................................11
Setting the Installation Parameters ........................................................... 12
Printing the Installation Parameters .......................................................................12
Changing the Installation Parameters .................................................................. 12
Getting Started............................................................................................ 17
Sending a Fax ...........................................................................................................17
Redialling Manually .................................................................................................17
Receiving a Fax ........................................................................................................17
GETTING THE BEST FROM YOUR FACSIMILE MACHINE
Theory of Operation ................................................................................... 19
Methods of Making a Call (Dialling)......................................................... 20
Methods of Transmission ............................................................................ 21
Methods of Reception ................................................................................ 22
Polling........................................................................................................... 23
Memory Management............................................................................... 24
The Reports: An Automatic record ........................................................... 25
Security Functions....................................................................................... 28
Passwords..................................................................................................................28
Closed Network........................................................................................................29
Customizing the Machine.......................................................................... 30
Advanced Features.................................................................................... 34
Connecting to a Personal Computer ...................................................................34
Diagnostic Test of Facsimile Machine ...................................................................35
VI
Complementary Functions ........................................................................ 35
Transmission with Telephone / Handsfree Dialling...............................................35
Suspending or Requesting a Telephone Conversation......................................36
Regulating the Speaker Volume ...........................................................................36
Using the Facsimile Machine as a Photocopier ..................................................37
THE PROCEDURES
General Aspects ......................................................................................... 39
The Console ..............................................................................................................39
Standby Mode .........................................................................................................47
The Function Menus ................................................................................................48
Displaying Other Functions .....................................................................................52
Operation Summary ................................................................................................54
Customizing the Machine.......................................................................... 56
Printing the Set-Up Parameters ..............................................................................57
Setting the Set-Up Parameters ...............................................................................57
Dialling ......................................................................................................... 58
Programming One-Touch Dialling Keys ................................................................58
Programming Speed Dialling Codes.....................................................................61
Printing Programmed Data .............................................................................................. 63
Clearing Programmed Data ........................................................................................... 64
Programming the program keys............................................................................65
Printing Programmed Data .............................................................................................. 68
Clearing Programmed Data ........................................................................................... 68
Messages..................................................................................................... 70
Setting........................................................................................................................70
Printing ....................................................................................................................... 71
Passwords .................................................................................................... 72
Setting Passwords.....................................................................................................72
Changing or Deleting a Password ........................................................................73
Transmission ................................................................................................ 74
Documents That May Be Sent ...............................................................................74
Types of Documents Not To Be Used ............................................................................. 74
Preparing the Document for Transmission............................................................75
Sending a Fax to a Single Correspondent ...........................................................78
Immediate.......................................................................................................................... 78
Delayed .............................................................................................................................. 79
Confidential ....................................................................................................................... 79
Repeating a transmission transaction from the memory ............................................ 80
Sending a Fax to Several Correspondents ("Broadcast") ..................................81
Repeating a Single Transaction of the Broadcast Transmission ................................. 81
VII
Reception .................................................................................................... 84
Automatic Reception .............................................................................................84
Manual Reception...................................................................................................84
Reception with Fax/Telephone Switch Enabled .................................................85
Polling........................................................................................................... 87
Storing Polling IDs .....................................................................................................87
Printing the Polling IDs..............................................................................................88
Polling for Transmission ............................................................................................89
Free...................................................................................................................................... 89
Secure ................................................................................................................................. 89
Polling for Reception ...............................................................................................90
Changing a Previously Set Polling Request ................................................................... 91
Reports ......................................................................................................... 93
Last Transmission Report ..........................................................................................93
Printing the report.............................................................................................................. 93
Displaying the report ........................................................................................................ 94
Last Reception Report.............................................................................................95
Printing the report.............................................................................................................. 95
Displaying the report ........................................................................................................ 96
Activity Report ..........................................................................................................96
Printing the report.............................................................................................................. 96
Displaying the report ........................................................................................................ 98
Memory Management............................................................................... 99
Documents in the memory.....................................................................................99
Printing the List of Documents ......................................................................................... 99
Selecting a document ................................................................................................... 100
Clearing a document.....................................................................................................100
Printing a document ....................................................................................................... 100
Broadcast Transmissions ........................................................................................ 101
Printing a list of the correspondents associated with broadcast transmssions ...... 101
Displaying the data associated with a broadcast transmission .............................. 102
Transmissions from the Memory ...........................................................................103
Printing a list of memory transmissions.......................................................................... 103
Displaying the data associated with a memory transmission .................................. 104
Signals .........................................................................................................105
Audible Signals .......................................................................................................105
Messages on the Display ......................................................................................105
Report Indications..................................................................................................107
Removing Jammed Paper........................................................................109
Removing Jammed Documents ......................................................................... 109
Removing Jammed Printing Paper .....................................................................110
VIII
Maintenance..............................................................................................112
Out of Ink Message...............................................................................................112
Replacing the Ink Cartridge .................................................................................112
Replacing the Print Head ..................................................................................... 114
Automatic Nozzle Cleaning and Testing Procedure ........................................ 115
Routine Maintenance ...........................................................................................116
Cleaning the Optical Reader ....................................................................................... 116
Manual Nozzle Testing Procedure ................................................................................ 116
Cleaning the Electrical Contacts on the Print Head ................................................. 118
Cleaning the Print Head Pad ........................................................................................ 119
Purging the Print Head ................................................................................................... 119
Solving Problems by Yourself ................................................................................120
Additional Information ..............................................................................121
Character Set Table ..............................................................................................121
Technical Data.......................................................................................................122
Index ...........................................................................................................123
INSTALLING YOUR FACSIMILE
MACHINE AND GETTING STARTED
QUICKLY
1
INTRODUCTION
The facsimile machine that you have purchased will enable you to communicate with a vast number
of correspondents all over the world.
The machine in your possession is MULTIFUNCTIONAL. This means that, as well as being able
to send and receive documents quickly and easily using its wide range of facsimile features, you
can connect it to a personal computer and use it as a
scanner
, when you need to capture pictures,
a
printer
, when you have to print documents on the PC and enables you to send and receive
documents on a personal computer (for more detailed information, contact your local dealer).
This facsimile machine also saves you money! In fact, you can print on various different sizes of
PLAIN PAPER. The printing unit is based on
bubble ink jet
technology, enhanced by resolution
regulation, text/image separation and grey scale functions, which make it an extremely reliable
copying machine. You can, of course, also use it as a
photocopier
. Due to its SIMULTANEOUS
OPERATION, you can set one transaction while the facsimile machine is carrying out another: it
will automatically carry out the transaction set as soon as the one in progress has been completed.
In addition, you can leave the machine unattended at all times without worry: the machine's
MEMORY will enable you to send documents at a preset time or receive them even if there is no
paper or ink left, and automatically prints
detailed reports
on the transactions carried out.
And its SECURITY functions enable you to set
passwords
so as to prevent the machine from being
used by unauthorized persons.
Much more than an ordinary facsimile machine...
2
6
5
4
2
1
UNPACKING
First of all, arrange the facsimile machine and the other parts supplied with it on a table or desk.
Then check you have all the items listed below:
1. Facsimile machine (with power cable) 4. Document support
2. Print head 5. This manual
3. Telephone line connection cable 6. Quick Reference Guide
3
3
THE MACHINE'S MAIN COMPONENTS
The figure illustrates the various parts of the facsimile machine:
1. Paper positioning lever 7. Operator console
2. Document feed slide 8. Print head
3. Paper cassette 9. Printer compartment cover
4. Original guides 10. Optical reader (scanner)
5. Sent/copied document tray 11. ON/OFF switch
6. Received/copied document tray 12. Telephone connector compartment
1
4325
10
11
12 7 6
98
4
WARNING:
THIS MACHINE MUST BE CONNECTED TO GROUND!
When the ON/OFF switch is in its OFF position, the facsimile machine is still powered.
To cut off the power supply, unplug the power cable from the mains socket, which must
be easily accessible.
INSTALLATION SITE
The facsimile machine must be placed on a stable surface. There must be sufficient free space
around it for air to circulate and the output document tray to be positioned correctly so that paper
does not pile up, increasing the likelihood of jams. The tray also enables the facsimile machine to
be placed beside a table, thus saving a considerable amount of space.
The machine must not be exposed to sunlight, installed in a damp or dusty room or subjected to
sharp changes in temperature and humidity.
To avoid installing a new telephone line, position the machine near an existing telephone socket,
where possible.
In addition, make sure that the electrical socket, which must be used exclusively by the facsimile
machine, is connected to ground.
NOTICE:
The manufacturers decline all liability for improper use or installation, connection to
unauthorized devices or tampering by unauthorized staff.
5
CONNECTING TO THE TELEPHONE LINE
In some countries the installation procedure is performed by the customer engineering service. To
install the machine yourself, follow the procedure described below.
WARNING:
Check that the power cable is unplugged before connecting the machine to the
telephone line.
To connect the facsimile machine and a telephone to the telephone line, proceed as follows:
1. Connect one end of the telephone line connection cable to the line socket (LINE) on the
facsimile machine, and the other end to the wall telephone socket (see “case 1” or “case 2”
figure).
Note: if the network to which the facsimile machine is connected has more than one socket
connected in series, the facsimile machine must be connected to the primary socket.
2. Make the telephone connection (if available) in either of the following ways:
a) if the telephone line connection cable provided with the facsimile machine has an extension
plug (with socket): plug the telephone cord into the extension plug (with socket), (see “case
1” figure).
b) if the telephone line connection cable provided with the facsimile machine does not have
an extension plug (with socket): connect the telephone cord’s “miniature” connector
directly to the connection socket (TEL1), removing the plastic cap, if fitted (see “case 2”
figure).
6
E. g.: connecting the facsimile machine and the telephone to the telephone line (case 1)
E. g.: connecting the facsimile machine and the telephone to the telephone line (case 2)
Having connected the facsimile machine to the telephone line, make sure that the ON/OFF switch
is in its OFF position (O), and then plug the power cable into the mains socket.
TEL2 TEL1 LINE
TEL2 TEL1 LINE
to TEL1 socket
to LINE socket
7
1. Remove the front cover of the
paper cassette by releasing and
lifting it upwards.
3. Close the cover by pushing
down on both sides until it clicks
into position.
PREPARING THE MACHINE FOR USE
Lift open the document support and the document tray as shown in the figure below and connect
the power cable.
ADJUSTING THE PAPER CASSETTE
IMPORTANT: The size set on the paper cassette must correspond to the one selected by means
of the configuration parameter "PRINT FORMAT" &
Getting the Best From Your
Facsimile Machine
,
page 32
.
2. Holding it at the bottom, move
the internal side part shown in
the figure above. Move from
left to right, to switch from A4 to
Letter and Legal. From right to
left to switch from Letter and
Legal to A4.
8
LOADING PAPER
INSERTING THE PRINT HEAD
1. Lift the paper positioning lever. 2. Insert the paper (max. 200
sheets of 80 g/m
2
paper) so the
recto side is facing the operator
console.
3. Lower the paper positioning
lever.
1. Lift the operator console and lift
the print head compartment
cover.
2. Remove the print carriage block
by pushing it towards the paper
cassette and then pulling it
upwards. Lower the cover and
the console. Switch on the
machine, wait for the message
"CHECK PRINT HEAD" to
appear on the display (see note)
and open the cover and the
console again.
3. Remove the print head from its
packing and peel off the
protective film from the nozzles.
NOTE: If the message appears in a foreign language, select the desired language by setting the
set-up parameter LANGUAGE SELECTION &
Getting the Best from Your Facsimile
Machine
,
page 34
.
9
CAUTION!
If the message
"CHECK PRINT HEAD"
appears when you close the facsimile machine, remove
the print head and reinsert it until you clearly hear it click into place (this time press more firmly)
.
7. The facsimile machine carries out the "Automatic Nozzle Cleaning and Testing Procedure" 4
The procedures, page 115.
NO
NO
5. Push the print head in the
direction indicated by the arrow
until it clicks into position.
6. Close the print head
compartment cover and lower
the operator console.
4. Insert the print head in place
with the contacts towards the
front of the machine.
Do not touch the electrical
contacts and the nozzles.
Do not detach the ink cartridge
from the print head.
10
ENTERING THE IDENTIFICATION DATA
The facsimile automatically prints data at the top of the document received so that the
correspondent can identify the sender of the document at a glance. This data constitutes the
sender ID
and consists of the date/time of transmission and the sender's name.
I
To enter the data, see the Operation Summary,
4
The procedures, page 54.
DATE AND TIME
The date and time will appear at the top of all documents sent and on the display when the machine
is in standby. Once they have been set, you can change them whenever you want (providing no
delayed transmission has been set) by repeating the procedure described below.
You can also change the date and time format by means of the set-up parameter "DATE FORMAT"
&
Getting the Best from Your Facsimile Machine, page 34
.
1. Press DATA.
STORING DATA
DATE/TIME
2. Press START.
DATE/TIME
12/12 '94 18:24
3. Enter the date and time on the numeric keypad, e.g. 15/04 '95 16:30. After each digit typed,
the cursor will automatically move on to the next position.
Two digits must be typed for each parameter, inserting a zero before one-digit numbers.
Having set the minutes, the cursor will automatically move back to the first digit of the first
parameter.
DATE/TIME
15/04 '95 16:30
4. To confirm the setting, press START.
The facsimile machine automatically moves on to the next item on the "STORING DATA"
menu.
STORING DATA
MESSAGES
5. Press STOP to exit from the menu.
11
SENDER'S NAME
1. Press USER SW.
OPERATING CONFIGURATION
SET-UP PARAMETERS
2. Press
∨∨
∨∨
∨.
OPERATING CONFIGURATION
INSTALLATION PARAMETERS
3. Press START. The display shows the first installation parameter.
INSTALLATION PARAMETERS
SENDER'S NAME
4. Press START again.
SENDER'S NAME A
_
On the right-hand side of the display, you can view all the characters in the "Character Set
Table" by pressing the
∧ ∧
∧ ∧
∧ or
∨∨
∨∨
∨ key. When the character required appears, press the CONFIRM
key to insert it in the sender's name. A space can be entered by pressing the
>>
>>
> key. If you make
a mistake, move to the incorrect character using the
<<
<<
< key and type the correct character. To
clear the entire name and type it again, press the CLEAR key.
SENDER'S NAME M
TECNOTEAM_
5. Having entered your name, press START to confirm. Press STOP to terminate the procedure
or follow the "Setting the Installation Parameters" procedure starting from step 5.
12
SETTING THE INSTALLATION PARAMETERS
The last phase of the installation procedure consists of setting parameters that determine how the
machine is to operate. The procedure below assumes that you can access all the installation
parameters but this may not be the case. In fact, depending on the country where you live, some
of them may be "hidden" as local legislation specifies that they can be changed exclusively by
service engineers.
A general rule to be followed is not to change the settings made by the manufacturers unless you
are sure that no errors will result and to print the current installation parameters before changing
them.
Having changed the relevant installation parameters, the machine can be used with the basic
configuration set by the manufacturers. You can tailor the configuration to your specific needs later
on when you have become more familiar with the machine, having read the manual and identified
your precise requirements, to ensure that the configuration set will be the one most suited to your
activity &
Getting the Best from Your Facsimile Machine, page 30
.
PRINTING THE INSTALLATION PARAMETERS
1. Press USER SW.
OPERATING CONFIGURATION
SET-UP PARAMETERS
2. Press
∨∨
∨∨
∨.
OPERATING CONFIGURATION
INSTALLATION PARAMETERS
3. Press PRINT. The facsimile machine prints the installation parameters.
INSTALLATION PARAMETERS
PRINTING...
CHANGING THE INSTALLATION PARAMETERS
I
To enter the data, see the Operation Summary,
4
The procedures, page 54.
1. Press USER SW.
OPERATING CONFIGURATION
SET-UP PARAMETERS
13
2. Press
∨∨
∨∨
∨.
OPERATING CONFIGURATION
INSTALLATION PARAMETERS
3. Press START. The display shows the "SENDER'S NAME" parameter (already set during the
"Entering the Identification Data" procedure).
INSTALLATION PARAMETERS
SENDER'S NAME
4. Press
∨∨
∨∨
∨.
INSTALLATION PARAMETERS
SENDER'S NUMBER
5. Press START.
SENDER'S NUMBER
_
6. Enter your facsimile number, including the various codes. You can set an international code
by pressing * before the number (the display will show the symbol "+").
7. Having typed all the digits that form the fax number, confirm by pressing START. The display
shows the next parameter.
INSTALLATION PARAMETERS
DIAL TYPE
8. Press START.
DIAL TYPE
PUBLIC TEL. NETWORK
9. This parameter indicates the type of connection used. You can select either the public network
or a private exchange. In most cases the telephone line will be connected to the public network.
If this is the case, skip to step 10.
ONLY IF THE LINE IS CONNECTED TO A PRIVATE EXCHANGE
If your machine is connected to a private branch exchange, press
∨∨
∨∨
∨
to select this type of
connection.
DIAL TYPE
PRIVATE BRANCH EXCHANGE
14
Press
START
. The facsimile machine shows the first parameter to be set for a private branch
exchange connection.
PRIVATE BRANCH EXCHANGE
OUTSIDE TYPE
Press
START
.
OUTSIDE TYPE
DIAL NUMBER
This parameter has three settings: dial number, earth and flash. If you are not sure of the mode
used by your exchange, ask the manager. Select the relevant mode by pressing
∧∧
∧∧
∧
or
∨∨
∨∨
∨
and
confirm by pressing
START
. If you select "dial number", the display prepares for the entry of
a number. Type the number on the numeric keypad and confirm by pressing
START
. The
facsimile machine displays the second private exchange parameter (in some countries, this
parameter cannot be accessed).
PRIVATE BRANCH EXCHANGE
DIAL TYPE
Press
START again
.
DIAL TYPE
PULSE
One of two types of dialling may be used: pulse or tone. If you are not sure of the type of dialling
used by your exchange, ask the manager. Set the type of dialling by pressing
∧∧
∧∧
∧
or
∨∨
∨∨
∨
,
confirm
by pressing
START
and press
STOP
to move on to the next step.
10.Press START. The display shows the parameter "DIAL TYPE FOR PUB. NET." (in some
countries, this parameter cannot be accessed).
INSTALLATION PARAMETERS
DIAL TYPE FOR PUB. NET.
11.Press START again.
DIAL TYPE FOR PUB. NET.
PULSE
By pressing
∧∧
∧∧
∧ or
∨∨
∨∨
∨, select the type of dialling towards the public network: pulse or tone, and
confirm by pressing START.
INSTALLATION PARAMETERS
NO.RING FOR AUTOMATIC RX
15
12.Press START. This parameter determines the number of rings (from 1 to 9) to be counted
before the facsimile machine answers an incoming call. Set the desired number of rings and
confirm by pressing START.
INSTALLATION PARAMETERS
REDIAL NO.
13.Press START. The redial number represents the number of attempts (from 1 to 9) made by
the machine when it finds the correspondent's number busy or receives no answer. Set a
number of redials and confirm by pressing START.
INSTALLATION PARAMETERS
TIME BETWEEN REDIALS
14.Press START. This parameter determines the delay (from 10 to 999 seconds) between one
redial and the next. Set the desired delay and confirm by pressing START. The display shows
the next parameter "FAX/PHONE ALARM DURATION" (in some countries, this parameter
cannot be accessed).
INSTALLATION PARAMETERS
FAX/PHONE ALARM DURATION
15.Press START. This parameter determines the delay (from 10 to 99 seconds) counted by the
machine before preparing to receive a document. It is associated with the set-up parameter
"FAX/PHONE" &
Getting the Best from Your Facsimile Machine, page 31
. Set the desired
delay and confirm by pressing START.
16.You have now completed the procedure. Press STOP. The facsimile machine returns to
standby.
16
Installation Parameter Table
The table below provides a complete list of the installation parameters that you can set, in the order
in which they appear, together with a brief description of each one. The first parameter "Sender's
name" is always accessible. Whether the parameters "Sender's number", "Dial type" and "Dial type
for pub. net." are accessible depends on how a special selector was set, in accordance with the
legislation of the country in which you bought the machine. Another selector controls access to the
other parameters in the table.
PARAMETER MEANING
SENDER'S NAME This parameter is used for entering the name you
intend to use as the sender's ID. Up to 16 characters
can be entered.
SENDER'S NUMBER This parameter specifies your telephone number. You
can enter up to 20 digits.
DIAL TYPE This parameter must correspond to the type of
connection used. If the facsimile machine is connected
to a private branch exchange, you must also select the
method used for connecting to the public line and the
type of dialling used by the exchange. The connection
methods available are: Dial number, Earth and Flash.
"Dial number" is the most commonly used mode. The
types of dialling are pulse and tone.
DIAL TYPE FOR PUB. NET. Enables you to choose, having connected the machine
to the public network, the type of dialling: pulse or tone.
NO. RING FOR AUTOMATIC RX Used for setting the number of rings emitted before the
machine automatically answers an incoming call. You
can set from 1 to 9 rings.
REDIAL NO. Represents the number of attempts (automatic redial
function) that the machine will make automatically
when the number is busy or no answer is received. You
can set from 1 to 9 redials.
TIME BETWEEN REDIALS Indicates the delay (in seconds) between one
automatic redial and the next.
FAX/PHONE ALARM DURATION Indicates the time (in seconds) that the machine will
wait before automatically preparing to receive a fax,
providing the "FAX/PHONE" switch is on.
17
GETTING STARTED
This section describes the facsimile's basic functions, that is, how to send and receive a fax and
how to redial a fax number manually (when the automatic redials carried out by the machine do
not succeed in establishing a connection with the desired correspondent). If you use the machine
as described here, remember that you are not using it to its full potential: we therefore recommend
you read the second part of the manual &
Getting the Best from Your Facsimile Machine
at the
earliest opportunity.
SENDING A FAX
I
The facsimile machine is switched on and in standby. The display
shows the message "AUTOMATIC RX". The procedure described in the "Setting the
Installation Parameters" section has been carried out
.
1. Place the document face down in the ADF and fit the paper guides against its left and right
edges.
The display shows the date, time and percentage of free memory on the top line and the
message "DOCUMENT INSERTED" on the bottom line.
DD/MM 'YY HH:MM %nnn
DOCUMENT INSERTED
2. Dial the correspondent's fax number on the numeric keypad and press START.
The facsimile machine starts to store the document (the percentage of free memory
decreases). It then activates transmission (the TX/RX LED lights up). At the end of
transmission, the TX/RX LED goes off. You can also check that transmission was successful
by pressing LINE STATUS and looking at the percentage of free memory, which returns to the
maximum value available.
REDIALLING MANUALLY
I
An error was detected on the telephone line while you were
attempting to establish a connection. The ERROR LED lights up
.
1. Place the document on the ADF again.
2. Press PAUSE/REDIAL and then press START.
The facsimile machine retries to send the document.
RECEIVING A FAX
I
The facsimile machine is switched on and in standby. The display
shows the message "AUTOMATIC RX". The procedure described in the "Setting the
Installation Parameters" section has been carried out
.
1. The telephone rings and the facsimile automatically activates fax reception (the TX/RX LED
lights up).
2. When reception has been completed successfully, the facsimile machine emits a beep (the
TX/RX LED goes off).
GETTING THE BEST FROM YOUR
FACSIMILE MACHINE
19
THEORY OF OPERATION '
A facsimile machine enables an exact copy of a document to be produced at a remote location.
It incorporates three main devices:
-a scanner
This is the device that optically scans the page containing data, text and/or images, to be
transmitted. The page is illuminated by a series of LEDs (Light Emission Diode) and the
reflected light rays, whose intensity will depend on whether the area struck contains a mark
or is empty, are captured by sensors that convert them into electrical signals. These signals
are then coded using internationally recognized standards. The coded image is "compressed"
(in other words, the black and white sequences are "shortened", representing them with a
single code that indicates their length and position) to save space in the memory and reduce
the time required for transmission.
-a printer
As its name suggests, this device is used for printing documents. Many different printing
techniques are used. Your facsimile machine is based on Bubble Ink Jet technology, which
uses a print head fitted with a series of nozzles which "fire" microscopic particles of ink onto
the paper, reproducing the exact image of the document read by the sender's scanner. One
of the main advantages of your facsimile machine is that you can print on plain paper, which
does not roll up like the thermal paper commonly used by other facsimile machines available
on the market, and costs much less.
-a modem
This component enables you to connect to the telephone line and exchange data with remote
devices. The various integrated circuits it contains convert binary signals (sequences of 1's
and 0's) into analog signals (i.e. variable electrical voltages) and vice versa. The communication
process is regulated on an international scale by "protocols" which represent, for electronic
devices, the equivalent of the various languages spoken. This facsimile machine uses the
Half Duplex protocol and can send and receive data at various speeds, from 2400 to 14400
bps (bits per second).
In addition to these main devices, the machine is also equipped with other functional elements
that enable it to:
- receive user commands (the console)
- indicate the status of operations in progress and display the data entered (the display)
- feed in the original documents to be sent (ADF - Automatic Document Feeder)
- feed the paper on which the documents are printed (paper cassette and ASF - Automatic
Sheet Feeder)
- communicate with a personal computer (parallel interface).
Special mention must be made of the memory. It consists of electronic chips used for storing data.
The memory is divided into two main areas: the
data memory
, which basically contains the data
relating to the machine's set-up and adjustment, and the
document memory
, used for storing the
original documents to be sent or copied or those received (70 pages*). The data stored is retained
for several hours, even in the event of a power failure. The main advantage of the memory is that
it enables several operations to be carried out at the same time. For example, you can set a
transmission transaction while receiving a document, or print a file from the PC and send a stored
document at the same time.
*
ITU-TS format , Test Sheet n° 1 (Slerexe Letter) in standard resolution and MH compression mode.
20
METHODS OF MAKING A CALL (DIALLING) )
One of the essential operations involved in sending a document is dialling the correspondent's
facsimile number. During this preliminary phase, the facsimile machine connects to the telephone
line and dials the number you enter. Your device can store a large number of numbers and
associate additional information with them, thus creating an electronic telephone directory which
not only saves you time but eliminates the risk of making dialling errors.
The numbers stored can be dialled in four different ways:
- One-touch dialling
This is the fastest method and consists of dialling the number by pressing just one key to which
the desired number has been associated. There are 30 one-touch dialling keys (from 0 to 30)
and are grouped on the right-hand section of the console. A fax number and a telephone
number can be associated with each key. 4
The procedures, page 58
.
- Speed dialling
Dials a previously stored number when you press three keys, that is SPEED DIAL and two
keys on the numeric keypad which constitute the speed dialling code (from 00 to 99). This
method can be used for dialling up to 100 facsimile numbers. 4
The procedures, page
61.
- Alphabetical dialling
This is the most functional method as it combines the utility of finding a person's number by
using his name with the speed at which it may be dialled. In fact, all you have to do is press
SPEED DIAL and the
∧∧
∧∧
∧
or
∨∨
∨∨
∨ key to display the names associated with the speed dialling
codes in alphabetical order and press START to dial the relevant number.
- Group dialling
This method is used for sending the same document to several correspondents (broadcast
transmission). This dialling method enables up to 100 fax numbers (already entered as one-
touch or speed dial numbers) to be set on a single program key. There are three program keys,
situated in the central section of the console. 4
The procedures, page
65.
If there is a document in the ADF, the number selected will be the person's facsimile number,
otherwise it will be his telephone number. The numbers, names and additional data programmed
under one-touch dialling keys, speed dialling codes and program keys can be printed or deleted.
There are also three slower methods of dialling numbers that have not been stored:
- Dialling on the numeric keypad
Consists of typing the desired number on the numeric keypad and pressing START to
confirm.
- Manual dialling
You gain direct access to the telephone line by pressing the HOOK/TALK key (to hear the
dial tones), enter the desired number on the numeric keypad of the facsimile machine and
confirm by pressing START.
- Dialling on an external telephone
You simply dial the number and then press START.
In addition, there are some dialling functions that change the method of connection used by the
facsimile machine. These may be activated manually, that is, while dialling the number, or
automatically, while programming one-touch dialling keys or speed dialling codes.
21
These functions are:
- Changing the type of dialling
By pressing the ¬ key, you can switch from pulse to tone dialling, while dialling a number.
When the function is activated, the symbol "*" appears on the display.
- Connecting to an external line
If you press the EXT./2nd D.TONE key
before dialling
the number, you connect to an external
telephone line using the method set in the "DIAL TYPE" installation parameter (Dial number,
Flash, Earth). This function is used when the facsimile machine is connected to a private
branch exchange. When it is activated, the letter "E" appears on the display.
- Pause
If you press the PAUSE/REDIAL key
while dialling
the number (that is, between one digit and
another), the facsimile machine inserts a pause before dialling the remaining digits of the
number dialled. When it is activated, the letter "p" appears on the display.
- Second tone
If you press the EXT./2nd D.TONE key
while dialling
the number, the facsimile machine
detects a second exchange dial tone. This function is used when the machine is connected
to particular types of telephone exchanges. When it is activated, the symbol ":" appears on
the display.
METHODS OF TRANSMISSION *
The facsimile machine enables you to send a document in several ways, according to the urgency,
the number of correspondents or confidentiality with which it is to be handled. The methods of
transmission can be divided into two groups:
- Single-correspondent transmission
A document can be sent to a single correspondent using the following methods:
-in immediate mode
when you want to send a document in the simplest and quickest way. Remember, however,
that, if the set-up parameter "AUTOMATIC STORING" is disabled, the document
must be left
in the ADF
(otherwise the setting will be cancelled) and the facsimile machine cannot be used
for other operations until the end of the transmission transaction in progress 4
The
procedures, page 78
.
-in delayed mode
when you want to send the document at a preset time. This enables you to get round time zone
problems should the correspondent be thousands of kilometres away, and to choose times
when the lines are less busy and cheaper rates apply.
Remember that you can receive, copy or send other documents after setting the facsimile
machine for delayed transmission, as the document is automatically stored 4
The procedures,
page 79
.
22
-in confidential mode
if the document contains confidential information. The document sent is not printed immediately
by the receiving facsimile machine, but stored and only printed when the correspondent has
entered the password (4 characters) previously agreed upon with the sender. With this
method of transmission, the two facsimile machines must be compatible and the receiving
facsimile machine must have a special memory location called a "confidential mailbox" 4
The
procedures, page 79
.
With the exception of delayed mode in which the document is always stored automatically, you can
leave the document in the ADF until the time of transmission or store it and remove it immediately,
depending on whether the set-up parameter "AUTOMATIC STORING" is, respectively, disabled
or enabled.
- Multi-correspondent transmission ("broadcast")
This type of transmission enables you to send a document to several correspondents (max.
100). The document is stored and then sent immediately or later on, to the various
correspondents in the order in which they were selected. The facsimile machine enables you
to carry out a maximum of 10 broadcast transmisssions 4
The procedures, page 81
. With
this type of transmission, the document is always stored automatically by the facsimile
machine.
Repeating transmission
Stored documents or broadcast transmissions that were unsuccessful can be repeated providing
the set-up parameter "RESEND FAILED TX" is enabled, by manually changing the time of
transmission and/or the correspondent's facsimile number 4
The procedures, pages 80, 81
.
Finally, remember that the document to be sent must comply with precise requisites as to its size,
condition and legibility. The facsimile machine enables you to obtain the optimum graphic definition
(contrast, resolution, image) so that the document is sent in the clearest form possible 4
The
procedures, page 76
.
METHODS OF RECEPTION /
A document can be received in one of the following four ways:
- in automatic mode
This method enables you to leave the room in which the facsimile machine is installed and
receive any document sent in the meantime. The machine can handle reception without any
help at all. 4
The procedures, page 84
.
-in manual mode
This method requires you to be present and is particularly suited to the situation in which the
telephone line is not dedicated exclusively to the facsimile machine. When the telephone
rings, lift the handset to see if it is a voice call or a fax call: a modulated tone indicates that
someone is trying to send a fax. If you do not answer within a given number of rings, the
facsimile machine enters automatic reception mode 4
The procedures, page 84
.
23
- with call type recognition (fax or telephone)
With the "FAX/PHONE" switch enabled (in countries where this function is permitted), the
facsimile machine recognizes whether the call is an ordinary telephone call or the caller wants
to send a fax 4
The procedures, page 85.
-in confidential mode
When confidential documents are to be received, you can have them stored in a special
memory location called a "confidential mailbox" instead of having them printed immediately.
In this way, the password (to be agreed upon with the sender) will have to be entered before
they can be printed.
The type of reception adopted by the machine depends on the setting of the set-up parameter
"RECEPTION MODE". In addition, by enabling the set-up parameter "SUBSTITUTE RECEP-
TION", the facsimile machine can store the documents received when the printer is occupied by
other functions or out of operation due to the paper or ink running out or a paper jam in the paper
feed mechanism. The facsimile machine's memory contains about 70 pages.
POLLING 1
Polling could be defined as a "self-service data communications" method. It enables you to connect
to a remote facsimile machine and request it to send a document automatically. This means that
the owner of the remote machine does not have to be present. This method of distributing
documents can be limited to a group of correspondents (for example, for sending confidential
documents) or entirely free to anyone who requests it (for example, for distributing price lists).
There are two main features of communication by polling:
- the receiver activates transmission of the document
i.e. you can connect to a remote facsimile machine and get it to automatically send an
appropriately prepared document even if the remote user is not present
- the receiver is charged for the call
i.e. the
receiver
is charged for the call instead of the sender.
The facsimile machine that sends the document and the one that requests transmission have
several different methods of polling.
24
Polling transmission
When the device sends a document by polling, it may use the following methods:
- free
by which the document can be sent to a
single correspondent
or
several correspondents
,
depending on whether the set-up parameter "DEL FAILED POLL TX DOC" is, respectively,
enabled or disabled: if it is enabled, when the document has been sent, the facsimile machine
automatically clears the document from the memory; if it is disabled, the document remains
at the disposal of other users who request it 4
The procedures, page 89
.
- secure
by which the document can only be sent to
a preset group of correspondents
4
The
procedures, page 89
. The list of enabled correspondents is drawn up by programming special
identification codes. If a correspondent whose ID is not included in the list requests your
facsimile machine to send a document, the request will be denied. The IDs range from 01
to 10 and each one is associated with the CSI of a user who is to be authorized to receive one
of your documents (max. 20 digits - the CSI corresponds to the numeric part of the sender's
ID). They can be printed to facilitate consultation 4
The procedures, page 89.
Reception by Polling
When the device receives a document by polling, it may use the following methods:
- single
by which a request is made to a
single remote device
to send a document. The request may
be immediate or delayed
- multiple
by which you can request
several remote devices
to send a document. Also in this case the
request may be made immediately or at a preset time.
You can set a maximum of ten polling reception operations 4
The procedures, page 90
. A
reception operation set can be changed or cancelled. At the end of the transaction, the facsimile
machine will automatically print a report on the transactions carried out.
MEMORY MANAGEMENT =
The facsimile machine has a working memory, structured so that it keeps a detailed record of
transactions and documents. The stored documents that have been sent successfully are cleared
from the memory.
You can access the data in the memory from the "MEMORY STATUS" menu. The information it
contains is divided into three submenus:
25
- DOCUMENTS IN MEMORY
Enables you to display and print a list of the documents present in the memory 4
The
procedures, page 99
. In addition, any of the documents in the memory can be
printed
, unless
they are in the process of being sent or received, or
cleared
, with the exception of received
documents that have not yet been printed: these are automatically printed when the
conditions that activated substitute reception have been eliminated.
- BROADCAST TRANSMISSIONS
Enables you to handle a broadcast transmission, i.e. display and print a list of the documents
associated with the broadcast transmissions set. This menu is also used for clearing or
printing an entire broacast transmission or resetting or repeating the transmission of each
individual transaction included in it 4
The procedures, page 101
.
The broadcast transmission is identified by the number of the document associated with it,
indicated in the
Doc. Ref.
field. The individual transactions of the broadcast transmission are
identified by the
Transaction No.
field. At the end of all the retries for all of the transactions
of the broadcast transmission, the facsimile machine automatically prints the report (if the set-
up parameter "BROADCAST REPORT" is enabled - in this case, the reports for the individual
transactions of the broadcast transmission are automatically disabled). After printing the
report, the transactions concluded successfully are automatically cleared from the memory,
while those not sent successfully are kept in the memory until they are retransmitted or
deleted manually.
- TRANSMISSIONS FROM THE MEMORY
Enables you to handle single transactions from the memory, i.e. to display and print a list of
the transmissions set 4
The procedures, page 103
.
In addition, it enables you to delete, reset and repeat each individual transmission from the
memory. The documents sent successfully are automatically cleared from the memory.
This memory structure put to good use provides many advantages both from the functional
viewpoint (the same method of programming for different times and correspondents) and the
economical viewpoint (identification and use of times with cheaper rates); reliable reception (even
when the paper or ink runs out) is ensured by optimized memory occupation. When the space
available drops to a preset value, the facsimile machine prevents subsequent storage operations
and displays the message "TX MEMORY FULL".
THE REPORTS: AN AUTOMATIC RECORD $
The facsimile machine provides a detailed account of the transactions carried out by printing (or
displaying) reports. The reports enable you to check the order in which the transactions were
carried out, the number of documents handled and many other important features. Some of them
can be printed manually, from the "REPORTS" menu, or automatically (except for the Power
Failure Report), by enabling the corresponding set-up parameter.
26
Reports that may be accessed from the "REPORTS" menu:
- Last transmission report
It contains all the information about the last transmission transaction carried out by the
facsimile machine. It can be printed automatically if the set-up parameter "LAST TX
REPORT" is enabled. If the set-up parameter "LAST ERROR REPORT" is enabled, the
facsimile machine will only print the report if the transaction was not concluded successfully
4
The procedures, page 93.
- Last reception report
It contains all the information about the last reception transaction carried out by the facsimile
machine. It can be printed automatically if the set-up parameter "LAST RX REPORT" is
enabled. 4
The procedures, page 95.
- Activity report
It contains the information about the transmission and reception transactions carried out. It
may be printed automatically if the set-up parameter "ACTIVITY REPORT" is enabled. In this
case, after 30 transactions, the report is printed and all the transactions are cleared from the
memory 4
The procedures, page 96.
Reports that can be obtained by enabling a set-up parameter:
- Last error report
When the set-up parameter "LAST ERROR REPORT" is enabled, the facsimile machine
prints the report
only
when transmission is concluded unsuccessfully.
- Broadcast report
It contains the information about the transactions included in a broadcast transmission. It may
be printed automatically by enabling the set-up parameter "BROADCAST REPORT", which
also enables printing of the polling reception report.
Example of the report:
27
- Polling for transmission report
It contains information about the documents sent by polling, indicating the number of
transactions carried out and, if in secure mode, the IDs of the receivers.
Example of the report
- Polling for reception report
It contains information about the document received by polling.
Example of the report:
28
- Power failure report
It contains information about the documents present in the memory when the power failure
occurred.
Example of the report:
SECURITY FUNCTIONS >
Your facsimile machine has security functions which will enable you to prevent unauthorized
persons from using the facsimile machine to indiscriminately transmit documents, make copies or
change the configuration set. The security functions are called "Password" and "Closed network".
PASSWORDS
The "passwords" are requested by the facsimile machine whenever an attempt is made to activate
certain functions or to change the machine's configuration: access is denied until the password is
entered. There are four passwords:
- Confidential Mailbox Password
Enables you to send, receive and print confidential documents. The received document is
stored in a special memory location called the "confidential mailbox" instead of being printed
immediately. The document cannot be printed until the password has been entered.
- System Password
Controls access to the "OPERATING CONFIGURATION" and "STORING DATA" menus,
which contain the functions and parameters that determine the machine's overall operation.
Once set, this password will be requested when you access the menus. It takes priority over
the other passwords.
29
- Inhibit transmission password
Enables you to prevent unauthorized persons from carrying out any kind of transmission
transaction. It is requested when you start to dial the facsimile number or before storing the
document if you are trying to carry out a broadcast transmission.
- Inhibit copying password
Enables you to prevent unauthorized copying on the facsimile machine. It is requested when
you press COPY to activate the copying operation
.
The latter two passwords are enabled by specific configuration parameters. They may be changed
or deleted 4
The procedures, page 72.
In addition, remember that the security functions MUST
BE DISABLED when you use the machine in communication with a personal computer in that they
prevent transmission and reception operations from being performed.
CLOSED NETWORK
This feature enables you to limit the number of remote users with which communication is to take
place on your facsimile machine. It can regulate both transmission operations, for example, in
multi-user work environments, where the machine could be used indiscriminately with consequent
additional costs, and reception operations, for example, to avoid receiving undesired documents
(advertising material, propaganda, etc.). The numbers of the remote correspondents enabled for
communication with your facsimile machine are managed by checking the last 4 or 6 digits of the
facsimile numbers 4
The procedures, page 32.
The closed network feature can be activated by two separate set-up parameters:
- CLOSED NETWORK IN TX
Enables transmission exclusively to correspondents whose facsimile numbers have been
stored as one-touching dialling or speed dialling numbers and declared as belonging to the
network by setting the corresponding Closed Network parameter to YES, while storing the
IDs. Attempts to transmit using other methods of dialling or to correspondents whose
numbers have been stored for one-touch or speed dialling but do not belong to the network
(with the Closed Network parameter set to NO), will not be accepted.
- CLOSED NETWORK IN RX
Enables you to receive exclusively from correspondents whose facsimile numbers have been
stored as one-touch dialling or speed dialling numbers and declared as belonging to the
network by setting the corresponding Closed Network parameter to YES, while storing the
IDs. The machine will not receive documents sent by correspondents whose numbers have
been stored for one-touch or speed dialling but do not belong to the network (with the Closed
Network parameter set to NO).
30
CUSTOMIZING THE MACHINE B
The facsimile machine offers a series of parameters which enable you to radically change the
machine's set-up, so that you can adapt it to various situations and the requirements of your
workplace 4
The procedures, page 56.
A description of the set-up parameters is given below, arranged according to their function.
••
••
• Transmission
AUTOMATIC STORING
Enables/disables automatic storage of documents for transmission. Automatic storage gives the
following advantages:
- the document can be removed immediately for other purposes
- other operations can be performed at the same time, taking full advantage of the machine's
multifunctional operation
- you can check that the document has been scanned correctly.
In addition, by storing the document, you can display the number of pages in the document and
its reference number which you may need to know if you subsequently need to change the setting.
SENDER ID LINE
This parameter enables you to define where the machine will print the sender's ID data, i.e. name
and fax number, date and time of transmission and the number of the current page (printed on a
single line). The ID may be:
INSIDE THE DOCUMENT (superimposed in the top few millimetres of the document)
or
OUTSIDE THE DOCUMENT (just below the top edge)
TRANSMISSION SPEED
Enables you to select the transmission speed (bits per second). The possible values are:
14400 bps
9600 bps
4800 bps (recommended for lines with a lot of interference)
DOCUMENT RETRANSMISSION
Enables you to enable or disable automatic retransmission of the pages not sent satisfactorily due
to errors on the line. This function can only be activated if the document has been stored.
RESEND FAILED TX
Enables you to keep or clear the documents that were not sent successfully in the memory for
manual retransmission.
31
••
••
• Reception
RECEPTION MODE
Enables you to select the type of reception adopted by the facsimile machine. The available
settings are:
- AUTOMATIC RX
With this method, after the programmed number of rings, the facsimile machine connects to
the line and answers automatically.
- MANUAL RX
With this method, you carry out the reception procedure yourself.
- FAX/PHONE
With this method, the facsimile machine recognizes whether an incoming call is a voice or a
fax call. It enables you to use the same line for fax and telephone calls (this feature is only
available in some countries)
.
SUBSTITUTE RECEPTION
With this parameter enabled, due to the automatic storage feature, incoming documents can be
received even when there is no paper or ink left, a paper jam has occurred, the cover is open or
the facsimile machine is busy printing.
RX ON PC & FAX
Enables you to receive a document on the personal computer and print it on the facsimile machine
at the same time.
••
••
• Reports
ACTIVITY REPORT
Used for enabling or disabling automatic printing of the activity report after 30 transactions.
LAST TX REPORT
Used for enabling or disabling automatic printing of a report after each transmission transaction.
LAST RX REPORT
Used for enabling or disabling automatic printing of a report after each reception transaction.
LAST ERROR REPORT
Used for enabling or disabling automatic printing of a report after an unsuccessful transmission
attempt.
32
BROADCAST REPORT
Used for enabling or disabling automatic printing of a global report after each broadcast
transmission and polling reception operation. If enabled, the individual transaction reports will not
be printed.
••
••
• Security functions
INHIBIT TRANSMISSION
Used for enabling or disabling the request for a password for transmission (set in the "STORING
DATA" menu) whenever an attempt is made to transmit.
INHIBIT COPY
Used for enabling or disabling the request for a password for copy (set in the "STORING DATA"
menu) whenever an attempt is made to copy a document.
CLOSED NETWORK IN TX
Used for enabling or disabling the list of users to whom a document can be sent. The users enabled
are those stored as one-touch or speed dialling numbers, for whom the "CLOSED NETWORK"
parameter is enabled. When this function is enabled, you cannot send a document to a
correspondent not included in the list. This feature is ensured by the machine checking the last 4
or 6 digits of the correspondent's facsimile number.
CLOSED NETWORK IN RX
Used for enabling or disabling the list of users from whom a document can be received. The users
enabled are those stored as one-touch or speed dialling numbers, for whom the "CLOSED
NETWORK" parameter is enabled. When this function is enabled, you cannot receive a document
from a correspondent not included in the list. This feature is ensured by the machine checking the
last 4 or 6 digits of the correspondent's facsimile number.
••
••
• Printing
PRINT FORMAT
Enables you to select the desired paper format:
- A4
- LETTER
- LEGAL
Having selected a format, you must position the paper guides accordingly.
33
REDUCTION
Enables you to automatically reduce the documents received to 70% of their original size. The
available values are 70, 73, 76, 80, 84, 89 and 94. The best value to choose depends on the size
of the document, as indicated below:
- A4 / 94%
- LETTER / 89%
- LEGAL / disabled (NO)
PRINT OVERFLOW
Enables or disables printing, on one or more additional sheets, of any information that does not
fit on the paper size chosen for received documents.
QUALITY PRINTING ?
Enables or disables quality printing of the documents. When this parameter is disabled, documents
can be printed in draft mode, which requires less ink than quality printing.
QUALITY COPIES ?
Enables or disables quality reproduction ("PROPRIETARY") of
copied
documents.
RESOLUTION AFTER TX/COPY
Enables you to select the type of resolution adopted during the transmitting/copying of documents.
The available settings are STANDARD and FINE. The setting of this parameter has no effect if the
"QUALITY COPIES ?" parameter is set to Yes.
••
••
• Other functions
ECM
Used for enabling or disabling Error Correction Mode. This function eliminates errors caused by
a telephone line with a lot of interference. It must however be activated at the same time on both
the sending and receiving facsimile machines. It must be remembered that this function increases
the time required for transmission.
DEL FAILED POLL TX DOC
Used for enabling or disabling the clearing of a previously stored document at the end of the polling
transmission session.
MONITOR LINE
When this parameter is enabled you can hear the signals exchanged by the sending and receiving
machines in the initial phase of the connection.
34
REMOTE DIAGNOSTICS
Enables you to enable or disable a diagnostic test run from a remote terminal. This feature is only
available in certain countries.
DATE FORMAT
Enables you to set the desired format for the date and time. The available formats are:
- DD/MM 'YY
- 'YY MM/DD
- MM/DD/YY 24h
- MM/DD/YY 12h
LANGUAGE SELECTION
Enables you to select the language in which the messages are displayed or printed.
ADVANCED FEATURES :
CONNECTING TO A PERSONAL COMPUTER
The facsimile machine has a bidirectional parallel interface which, once fitted with the optional kit,
can be connected to a personal computer. In this configuration, the facsimile machine can be used
as a:
- scanner ("pass-through", black and white)
for scanning documents or pictures
- printer (300x300 dpi resolution)
for printing documents from any Windows application
- modem (14400 bps)
for handling the facsimile service via a PC
To handle the connection, the PC must have the following
minimum configuration
:
CPU i80486 sx
RAM 4 MBytes
HDU 40 MBytes
MS-DOS Rel. 5.0
Microsoft Windows Rel. 3.1
35
When used in conjunction with a personal computer, the facsimile machine enables you to activate
one of the functions mentioned above and send/receive documents in the memory at the same
time.
For more detailed information on the features of the connection and how it is used, consult the
documentation of the software to be installed on the PC.
DIAGNOSTIC TEST OF FACSIMILE MACHINE
The facsimile machine can be subjected to a diagnostic test from a remote location. The feature
is enabled by means of the set-up parameter "REMOTE DIAGNOSTICS".
Using a special software program and by making a call by polling, the remote machine can:
- install the facsimile machine
the remote station requests display of the facsimile machine's installation parameters. The
operator can change the parameter settings and update them on the facsimile machine, thus
installing it from a distance
- make a diagnosis
the remote station asks the facsimile machine for information on its set-up parameters, the
last activity report printed and transaction statistics (status of connections, type of errors
detected, number of pages sent and received, etc.). By analysing this data, the remote
operator can change some settings to make the facsimile machine work to its full potential.
COMPLEMENTARY FUNCTIONS
✔✔
✔✔
✔
Installing the facsimile machine does not, of course, stop you using the telephone for normal
conversations. To make a telephone call, all you have to do is dial the relevant telephone number
(if you hear no dial tone, press the HOOK/TALK key) and when you hear the correspondent
answer through the facsimile machine's built-in speaker, lift the handset and talk in the ordinary
way.
TRANSMISSION WITH TELEPHONE / HANDSFREE DIALLING
If the user who was called using the method described above, is connected to a facsimile line, you
can send him or her a document. The transmission procedure can be carried out in one of two ways:
- From the telephone
Insert the document in the ADF, dial the correspondent's facsimile number and ask him to
press the start key on his facsimile machine. When you hear the tone emitted by the remote
machine, press START on your machine and HANG UP. Transmission is activated.
36
- Handsfree
In this case, you do not have to have a conversation with the called user. Insert the document
in the ADF, press HOOK/TALK and dial the correspondent's facsimile number on the
numeric keypad. When you hear the signal emitted by the remote machine, press START.
SUSPENDING OR REQUESTING A TELEPHONE CONVERSATION
A telephone conversation can be suspended momentarily by pressing the HOLD key. The display
shows the message “TELEPHONE MODE” on the top line and “HOLD MODE” on the bottom line.
The conversation is resumed by pressing the HOLD key again. In addition, you can request a
conversation during transmission or reception (for example, to inform the remote user of a problem
with the document received).
To do this, simply press the HOOK/TALK key during transmission. The conversation may be held
at the end of the transaction (if the document is sent from the memory), or at the end of the current
page (if it is sent from the ADF). When the facsimile machine indicates that the TALK function has
been activated (the machine beeps and the TX/RX LED blinks), lift the handset, press the HOOK/
TALK key and start talking in the ordinary way. To cancel the function, press HOOK/TALK again.
After the conversation, the transmission transaction in progress can be resumed by pressing
START again before hanging up.
REGULATING THE SPEAKER VOLUME
You can change the volume level of the facsimile machine's built-in speaker. The procedure for
setting the speaker volume to one of the five preset levels is described below:
I
Place the mask in position to display the function keys. There is no document on the ADF.
1. Press SPEAKER + or SPEAKER - .
SPEAKER VOLUME
LEVEL X
The speaker volume is increased or decreased each time the relevant key is pressed until the
maximum or minimum value is reached.
2. Press START to confirm the setting and return to standby mode.
37
USING THE FACSIMILE MACHINE AS A PHOTOCOPIER
The facsimile machine can also be used as a photocopier. The copying function is controlled by
the value of the set-up parameters set on the relevant menu, namely the set-up parameter
"QUALITY COPIES ?". If the quality copy parameter is enabled, a clearer copy will be produced.
The result obtained also depends on the Contrast, Resolution and Image settings, which must be
made before activating the copying function.
You can make one or more copies of the document. Having inserted the document in the ADF and
made the relevant settings, proceed as follows:
- for a single copy
Press COPY. The facsimile machine makes a copy of the document and returns to standby.
- for multiple copies
Press PAGE N.
PAGINATING/MULTICOPY
PAGINATING
Display the "MULTICOPY" function by pressing the
∨∨
∨∨
∨ key.
PAGINATING/MULTICOPY
MULTICOPY
Press START.
MULTICOPY
NO. PAGES/COPIES:
Set the desired number of copies (max. 99) and press COPY.
MULTICOPY
STORING DOCUMENT
The facsimile machine stores the document and makes the number of copies set.
MULTICOPY
COPYING.. 01/nn
At the end of the operation, press STOP to exit from menu.
THE PROCEDURES
39
- The left-hand section consists of the display, keys and LED indicators.
DISPLAY Consists of two lines of 24 characters. It shows the data entered on the
keypad and provides information and messages that guide you
through the operations to be performed. It also acts as a Clock/
Calendar.
When held down, it checks the facsimile machine's status in relation
to the selection, transmission and reception procedures. If pressed
together with the STOP key, it breaks the connection.
Lights up during the selection, transmission or reception of documents.
Lights up to indicate that an error was detected during transmission/
reception.
GENERAL ASPECTS
THE CONSOLE
The console consists of a liquid-crystal, alphanumeric display, a series of keys and LED indicators
that will enable you to recognize the machine's operating status at a glance and guide you through
the most complex procedures.
A brief description of the operator console is provided below. The specific functions of each key
will be discussed in detail during the procedures.
V
V
V
V
ERROR
EXT./
2nd D. TONE
PROG.1 PROG.2 PROG.3
SPEED
DIAL
PAUSE/
REDIAL
HOOK/
TA L K
HOLD
P T
TX/RX
STOP
COPY
START
CONTRAST
LIGHT
DARKLINE STATUS FINE AUTO
SUPER HALF TONES
RESOLUT.
IMAGE
MEM. STAT.
DIAL DIR.
MESSAGES
SPEAKER +
CONFIRM PRINT CLEAR
SPEAKER -
PAGE N. POLLING
DATA USER SW.
REPORT DELAYED CONFID. BROADCAST
*
3
6
9
2
5
8
0
1
4
7
LINE STATUS
LED INDICATORS
ERROR
TX/RX
40
KEYS
Starts a single or multiple copying operation.
Multifunctional key:
- Stops a copying or printing operation.
- When pressed together with the LINE STATUS key, it clears a line
error ("ERROR" LED on). These two keys must not be pressed
when the "TX/RX" LED is on, otherwise the transmission/reception
transaction in progress will be aborted.
- During programming, if pressed once, it aborts the procedure in
progress and displays the current menu function. If pressed a
second time, it exits from the menu.
If pressed together with the LINE STATUS key, it breaks the connection.
Dual-function key:
- Starts a manual transmission or reception transaction.
- Activates the selected menu function, or confirms a data setting on
the display, thus enabling you, in some cases, to skip directly to the
next procedure and, in others, to restore the previous operating
condition.
Enables you to regulate the contrast to obtain high-quality transmis-
sion and copying of very light or dark documents.
LIGHT LED on:
- for very dark documents.
DARK LED on:
- for very light documents.
No LED on: for normal documents.
COPY
STOP
START
CONTRAST
41
(RESOLUTION)
Enables you to increase the definition of the image on the documents
to be sent or copied.
FINE LED on:
- for documents containing small characters and drawings.
SUPER LED on:
- for documents containing very small characters and detailed drawings.
SUPER LED blinking:
- the most suitable for transmission to facsimile machines of the same
type.
No LED on: for easily legible documents.
NOTE:
If you select the resolutions FINE and SUPER, the transmission times will be greater
than with the other resolutions.
Activates recognition of the colours (and grey tones) of the original
document to be sent or copied, which will be received or copied in grey
tones.
AUTO LED on:
- for documents containing text and photographs.
HALF TONES LED on:
- for documents containing photographs.
No LED on: for documents with text only.
- The central section consists of a numeric keypad, function keys and program keys.
NUMERIC KEYPAD Used for dialling the correspondent's fax or telephone number, entering
data and activating speed dialling.
It must be pressed for dialling a previously recorded speed dialling
number.
During a telephone conversation, it puts the line on hold.
RESOLUT.
IMAGE
SPEED
DIAL
HOLD
42
Dual-function key:
PAUSE - used for inserting a pause between the digits
forming a fax or telephone number.
REDIAL - used for redialling the last number dialled using
the numeric keypad.
Dual-function key:
HOOK - used for hearing the dialling tone - through a
built-in speaker - while dialling the correspondent's
fax or telephone number ("handsfree" dialling).
TALK - used for requesting a telephone conversation
while sending or receiving a facsimile.
Dual-function key:
EXTERNAL - It must be pressed before dialling or recording an
external number when the facsimile machine is
connected via an exchange (PBX).
SECOND TONE - When required, it enables a second dial tone to
be detected during dialling for connection with
special intercontinental exchanges.
When this key is pressed during pulse dialling, you switch to tone
dialling.
On each key, as well as storing a group of numbers, you can
set the time of transmission and set the graphic definition of
the document to be sent (contrast, resolution and image).
PROGRAM KEYS
PROG. 1 PROG. 2 PROG. 3
PAUSE/
REDIAL
HOOK /
TALK
EXT./
2nd D.TONE
P
→→
→→
→ T
*
43
- The right-hand section consists of one-touch dialling keys, cursor control keys, text
scroll and function keys.
Access to this part of the keypad is controlled by moving the mask which is used for two keyboard
configurations: one for the one-touch dialling keys and the other for the cursor control, text scroll
and function keys.
ONE-TOUCH DIALLING KEYS
Used for automatically dialling the correspondent's facsimile or telephone number (providing it has
already been stored).
CURSOR CONTROL AND TEXT SCROLL KEYS
Used, during data entry, for moving the cursor to the left or right; and
in some cases for displaying - from left to right or vice versa - the
available options of each function on the menus.
Used for scrolling cyclically - from the first to the last or vice versa -
through the various menu functions, or the elements on a list.
Used, when recording numbers for one-touch or speed dialling and
setting passwords or messages, for scrolling cyclically - from the first
to the last or vice versa - through the available characters in the
alphanumeric character set.
FUNCTION KEYS
Function keys comprises two types of keys: those that activate a specific function and those whose
function gives access to a menu with a series of related functions.
<
>
V
V
V
V
MEM. SRAT.
DIAL DIR.
MESSAGES
SPEAKER +
CONFIRM PRINT CLEAR
SPEAKER -
PAGE N.
POLLING
DATA USER SW.
REPORT DELAYED CONFID.
01
06
11
16
21
26
02
07
12
17
22
27
03
08
13
18
23
28
04
09
14
19
24
29
05
10
15
20
25
30
BROADCAST
∨ ∧
44
Specific Function Keys
Used for entering a message to be included on the document sent.
(CONFIDENTIAL)
Prepares the facsimile machine for confidential transmission.
Used for starting broadcast transmissions.
Prepares the facsimile machine for transmission/reception using the
various polling functions (free or secure polling).
(PAGE NUMBERING)
Transmission from the ADF: sets the facsimile machine for automatic
page numbering and to automatically check page numbering.
Transmission from the memory: sets the facsimile machine to
automatically check page numbering (the facsimile machine
systematically numbers the document).
While making a copy: sets the number of copies to be made.
Used for printing:
- any document in the memory
- reports selected on the "Reports" menu
- the numbers recorded for one-touch and speed dialling
- the program key settings
- the numbers recorded for secure polling transmission
- messages
- the configuration parameters
- the "Nozzles test".
Also used for the "purge print head" operation.
Used for setting a delayed transmission when the document is present
in the ADF (automatic document feeder).
MESSAGES
BROADCAST
POLLING
PAGE N.
CONFID.
PRINT
DELAYED
45
While recording one-touch or speed dialling numbers or while setting
passwords or messages, it confirms the character set - while scrolling
through the alphanumeric characters.
Clears an incorrect setting from the display, for example, a fax number,
a telephone number or a password etc.
Clears all the settings associated with the program keys, one-touch
dialling keys and speed dialling codes.
Clears the documents from the memory and cancels the transactions
set.
When pressed repeatedly, it gradually increases the speaker volume
until the maximum level is reached.
When pressed repeatedly, it gradually decreases the speaker volume
until the minimum level is reached.
Menu Access Keys
(DIAL DIRECTORY)
Gives access to the “Telephone Directory” menu and includes the
following functions:
- One-touch dialling
- Speed dialling
- Program keys
Gives access to the “Storing Data” menu and includes the following
functions:
- Date/time setting
- Storing messages
- Setting the confidential mailbox password
- Setting the system password
- Setting the inhibit transmission password
- Setting the inhibit copy password
- Storing secure polling IDs
(USER SOFTWARE)
Gives access to the "Set-up Parameters" and "Installation Param-
eters" submenus. The former includes the following functions:
- Reception mode
- Automatic storing
- Activity report
SPEAKER+
SPEAKER -
CONFIRM
USER SW.
CLEAR
DIAL DIR.
DATA
46
- Last transmission report
- Last reception report
- Last error report
- Broadcast transmission and polling for reception report
- Print format
- Reduction
- Print overflow
- Quality printing ?
- Inhibit transmission
- Inhibit copy
- Closed network in reception
- Closed network in transmission
- Sender ID line
- Quality copies ?
- Resolution after transmission/copy
- Substitute reception
- ECM
- Document retransmission
- Transmission speed
- Resend failed transmission
- Delete failed polling transmission document
- Reception on PC and FAX
- Monitor line
- Remote diagnostics
- Date format
- Language selection
The "Installation Parameters" submenu comprises the following
functions:
- Sender's name
- Sender's number
- Dial type
- Dial type for public network
- Number of rings for automatic reception
- Number of redials
- Time between redials
- fax/phone alarm duration
(MEMORY STATUS)
Gives access to the “Memory Status” menu and comprises the
following functions:
- Documents in memory
- Broadcast transmissions
- Memory transmissions
Gives access to the "Reports” menu and comprises the following
functions:
- Last TX report
- Last RX report
- Activity report
MEM. STAT.
REPORT
47
STANDBY MODE
Standby mode does not determine whether the facsimile functions can be accessed or not. When
the functions are accessed from standby, the display will show the following data:
. Without a document:
. With a document inserted in the ADF:
20/09 '94 10:35 95%
DOCUMENT INSERTED
The following messages will appear on the display, in place of the standby indication, should errors
that prevent printing occur:
20/09 '94 10:35 3%
MEMORY FULL
20/09 '94 10:35 65%
DOC. RECEIVED IN MEMORY
If there are reports waiting to be printed automatically:
20/09 '94 10:35 95%
ACTIVITY REPORT
These messages will alternate with those that identify the causes of the errors: "ADD PAPER", and
"OUT OF INK".
If the cause of the error is a paper jam or print carriage error, the message "PAPER ERROR
CHECK AND PRESS STOP" will appear occupying both lines of the display. In this case, to restore
the machine to normal operation, having eliminated the error, you must press the STOP key.
Reception mode:
AUTOMATIC RX
MANUAL RX
FAX/TELEPHONE
Percentage of free memory
20/09 '94 10:35 95%
AUTOMATIC RX
Current date and time
48
CODED SPEED DIALLING
PROGRAM KEYS
MESSAGES
PRIVATE MAILBOX PASSWORD
SYSTEM PASSWORD
PASSWORD FOR TRANSMISSION
PASSWORD FOR COPY
SECURE POLLING ID
KEYS CHOICE OF FUNCTION DISPLAY
THE FUNCTION MENUS
The tables that follow provide an overall view of the menus and associated functions. You can
consult them as a reminder while operating the machine.
The "Telephone Directory" menu comprises the functions that enable you to programme the
various methods of fast dialling.
The "Data Entry" menu comprises the functions that enable you to set the date and time, header
messages, passwords and secure polling IDs.
The "Operating Configuration" menu, which is divided into two submenus, comprises the
functions that enable you to tailor the facsimile machine to your own operational/managerial
needs.
DIAL DIR.
∨
∧
1
2
3
1
2
3
4
5
6
7
TELEPHONE DIRECTORY
ONE-TOUCH DIALLING
Ø
Ø
Ø
Ø
DATA
∨
∧
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
STORING DATA
DATE/TIME
49
KEY CHOICE OF FUNCTION DISPLAY
AUTOMATIC STORING
ACTIVITY REPORT
LAST TX REPORT
LAST RX REPORT
LAST ERROR REPORT
BROADCAST REPORT
PRINT FORMAT
REDUCTION
PRINT OVERFLOW
QUALITY PRINTING ?
INHIBIT TRANSMISSION
INHIBIT COPY
CLOSED NETWORK IN RX
CLOSED NETWORK IN TX
SENDER ID LINE
QUALITY COPIES ?
RESOLUTION AFTER TX/COPY
SUBSTITUTE RECEPTION
ECM
USER SW
∨
∧
0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
START
∨
∧
OPERATING CONFIGURATION
SET-UP PARAMETERS
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
SET-UP PARAMETERS
RECEPTION MODE
A
B
▼
▼
50
DOCUMENT RETRANSMISSION
TRANSMISSION SPEED
RESEND FAILED TX
DEL FAILED POLL TX DOC.
RX ON PC & FAX
MONITOR LINE
REMOTE DIAGNOSTICS
DATE FORMAT
LANGUAGE SELECTION
SENDER'S NUMBER
DIAL TYPE
DIAL TYPE FOR PUB. NET.
NO.RING FOR AUTOMATIC RX
REDIAL NO.
TIME BETWEEN REDIALS
FAX/PHONE ALARM DURATION
A
B
21
22
23
24
25
26
27
28
29
0
0
1
2
3
4
5
6
7
START
∨
∧
Ø
Ø
OPERATING CONFIGURATION
INSTALLATION PARAMETERS
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
INSTALLATION PARAMETERS
SENDER'S NAME
KEY CHOICE OF FUNCTION DISPLAY
51
BROADCAST TRANSMISSIONS
MEMORY TRANSMISSIONS
LAST RX REPORT
ACTIVITY REPORT
∨
∧
1
2
3
1
2
3
MEM.STAT..
∨
∧
REPORT
Ø
Ø
Ø
Ø
Ø
Ø
Ø
Ø
MEMORY STATUS
DOCUMENTS IN MEMORY
REPORTS
LAST TX REPORT
KEY CHOICE OF FUNCTION DISPLAY
The indications in the "DISPLAY" column are given in abbreviated form exactly as they appear
on the display, while the full wording for each function is given in the "Menu access keys" paragraph
of the "The console" section.
52
POLLING FOR RECEPTION
MULTICOPY
DISPLAYING OTHER FUNCTIONS
CONFID.
MESSAGES
POLLING
Ø
Ø
Ø
CONFID. TX A
PASSWORD:
MESSAGES
ENTER NO.:
POLLING
POLLING FOR TRANSMISSION
Ø
1
2
1
2
PAGE N.
Ø
Ø
PAGINATING/MULTICOPY
PAGINATING
∨
∧
Ø
∨
∧
Ø
KEYS CHOICE OF FUNCTION DISPLAY
53
NOZZLES TEST
∨
∧
1
2
Ø
Ø
Ø
Ø
Ø
Ø
Ø
SPEAKER VOLUME
LEVEL X
BROADCAST TRANSMISSION
ENTER TIME: hh:mm
PRINT HEAD ADJUSTMENT
PURGE PRINT HEAD
DELAYED TRANSMISSION
ENTER TIME: hh:mm
Ø
Ø
KEYS CHOICE OF FUNCTION DISPLAY
PRINT
BROADCAST
DELAYED
SPEAKER -
SPEAKER +
54
OPERATION SUMMARY
The table below provides a summary of all the basic operations to be performed while carrying out
the various procedures.
You can use it to quickly remind yourself of the procedures required by the facsimile machine to
perform a function.
DATA ENTRY
Press START
Press CLEAR
Move to the data to be overwritten by pressing
<<
<<
< or
>>
>>
> and enter the new data
Press the
>>
>>
> key to move the cursor one place
to the right
Press
∧∧
∧∧
∧ or
∨∨
∨∨
∨ to display the desired character
and then press CONFIRM
Press PAUSE/REDIAL. The letter "p" appears
on the display to identify the pause set
Press EXT./2nd D.TONE. The symbol ":"
appears on the display
Press EXT./2nd D.TONE before entering the
number. The display shows the letter "E"
before the sequence of numbers
Press ✱ while setting the number. The symbol
* will appear on the display.
To confirm data
To delete data
To overwrite data
To insert a space between characters and/or
digits
To enter alphanumeric characters (when storing
the sender's name and setting passwords)
To insert a pause while dialling the number. A
pause should always be inserted between the
code and the number
To wait for an answering tone (for countries in
which it is required), before completing the
dialling of a number
To call an external user when the facsimile
machine is connected to a private branch
exchange
To switch from pulse to tone dialling
SETTING DIALLING FUNCTIONS WHILE ENTERING A
FACSIMILE OR TELEPHONE NUMBER
55
Press START
Press START
Press STOP
Press STOP once or twice
Press STOP
Press
∧∧
∧∧
∧ or
∨∨
∨∨
∨
OPERATING PROCEDURES
To confirm a setting
To skip a parameter
To return to the menu functions on the display
To interrupt a procedure
To interrupt a printing operation
Scroll through the functions on the menus
TRANSMISSION/RECEPTION OPERATIONS
Press STOP and LINE STATUS together.
Press PAUSE/REDIAL
Enable the "LAST TX REPORT" parameter in
the operating configuration (see the "Setting
the Set-up Parameters" section)
Press LINE STATUS and STOP at the same
time
Enable the "LAST RX REPORT" parameter in
the operating configuration (see the "Setting
the Set-up Parameters" section)
To interrupt a transaction
To reactivate transmission.
Conditions:
- the document must not be removed from the
ADF
- the number must have been dialled on the
numeric keypad
To automatically print a report after each fax
sent
To switch the error LED off
To automatically print a report after each fax
received
56
Parameter option 1 option 2 option 3
RECEPTION MODE
AUTOMATIC RX MANUAL RX FAX/TELEPHONE
AUTOMATIC STORING YES NO
ACTIVITY REPORT YES NO
LAST TX REPORT YES NO
LAST RX REPORT YES NO
LAST ERROR REPORT YES NO
BROADCAST REPORT YES NO
PRINT FORMAT A4 LETTER LEGAL
REDUCTION YES (%) 70 to 94 NO
PRINT OVERFLOW YES NO
QUALITY PRINTING ? YES NO
INHIBIT TRANSMISSION YES NO
INHIBIT COPY YES NO
CLOSED NETWORK IN RX YES Check on
4-6 digits
NO
CLOSED NETWORK IN TX YES Check on
4-6 digits
NO
SENDER ID LINE INSIDE
DOCUMENT
OUTSIDE
DOCUMENT
QUALITY COPIES ? YES NO
RESOLUTION AFTER TX/COPY STANDARD FINE
SUBSTITUTE RECEPTION YES NO
ECM YES NO
DOCUMENT RETRANSMISSION YES NO
TRANSMISSION SPEED 14400 9600 4800
RESEND FAILED TX YES NO
DEL FAILED POLL TX DOC YES NO
RX ON PC & FAX YES NO
MONITOR LINE YES NO
REMOTE DIAGNOSTICS YES NO
DATE FORMAT
DD/MM 'YY 'YY MM/DD MM/DD/YY 24h
MM/DD/YY 12h
LANGUAGE SELECTION ITALIAN - SPANISH - GERMAN - FRENCH -
DANISH - PORTUGUESE - ENGLISH - DUTCH -
SWEDISH
NOTE: The parameters or options with a shaded background are not available in all countries.
CUSTOMIZING THE MACHINE
Set-Up Parameter Table
57
PRINTING THE SET-UP PARAMETERS
You can print a complete list of the operating configuration parameters at any time. This section
describes how to print the list.
1. Press USER SW.
OPERATING CONFIGURATION
SET-UP PARAMETERS
2. Press PRINT.
The facsimile machine prints all the set-up parameters.
SET-UP PARAMETERS
PRINTING...
3. Press STOP to exit from the menu.
SETTING THE SET-UP PARAMETERS
The initial values of the set-up parameters are those set by the manufacturers. To change the
settings, follow the procedure described below.
I
Before changing the parameter settings, we recommend you print them as described above
so that you can restore the initial settings if the changes made do not have the desired
effect.
1. Press USER SW.
OPERATING CONFIGURATION
SET-UP PARAMETERS
2. Press START to display the set-up parameters.
SET-UP PARAMETERS
RECEPTION MODE
3. Press
∧∧
∧∧
∧
or
∨∨
∨∨
∨
to display the parameter you want to set (e.g. "QUALITY COPIES ?").
SET-UP PARAMETERS
QUALITY COPIES ?
4. Press START to confirm the selection.
SET-UP PARAMETERS
QUALITY COPIES ? NO
58
5. Press START again to accept the value indicated for the parameter displayed, or display an
alternative by pressing
∧∧
∧∧
∧
or
∨∨
∨∨
∨
and press START.
The display shows the next parameter.
SET-UP PARAMETERS
RESOLUTION AFTER TX/COPY
6. Repeat the procedure from step 3 if you want to set the next parameter or press STOP to exit
from the menu.
DIALLING
PROGRAMMING ONE-TOUCH DIALLING KEYS
There are 30 one-touch dialling keys (01 - 30), situated on the right-hand section of the console.
On each key, you can program:
- Facsimile number
- Telephone number
- Subscriber's name
- Transmission speed (14400, 9600 or 4800 bps; the latter is useful on lines with a lot of
interference). The transmission speed set here takes priority over the speed set in the
operating configuration.
- Elimination of echo during international and intercontinental calls.
- Closed network. This parameter enables you to set up a limited-access communication
network. Communication is restricted by checking the last 4 or 6 digits in a receiver's or
sender's facsimile number. This parameter can only be activated if it is enabled in the
operating configuration &
Getting the Best from Your Facsimile Machine, page 32
.
I
To enter data, see the Operation Summary, page 54.
1. Press DIAL DIR.
TELEPHONE DIRECTORY
ONE-TOUCH DIALLING
59
2. Press START to activate one-touch dialling.
ONE-TOUCH DIALLING
01:
3. By pressing
∧∧
∧∧
∧
or
∨∨
∨∨
∨ select the one-touch dialling key you want to program, for example 06.
Alternatively, you can press the number of the key on the numeric keypad.
If the key has already been programmed, the display shows the facsimile number of the user
associated with it.
If this is the case, choose another key (by pressing
∧∧
∧∧
∧
or
∨∨
∨∨
∨
) or see the "Clearing Programmed
Data" section.
ONE-TOUCH DIALLING
06:
4. Press START to start programming the parameters for the selected one-touch dialling key.
1-TOUCH DL. FAX
06:_
5. Type the desired facsimile number on the numeric keypad (max. 32 digits), e.g. 0125 45812.
If the display shows a previously set number, you can leave it unchanged or overwrite it with
a new number by typing on the numeric keypad.
1-TOUCH DL. FAX
06:0125p45812_
6. Press START to confirm the number. The display shows the next parameter (telephone
number).
1-TOUCH DL. TEL.
06:_
7. Enter the desired telephone number (max. 32 digits) on the numeric keypad, e.g. 0125 230223
(the telephone number is an optional parameter).
If the display shows a previously set number, you can confirm it or overwrite it with a new
number by typing on the numeric keypad.
1-TOUCH DL. TEL.
06:0125 230223_
8. Press START to confirm the number. The display shows the next parameter (user name).
1-TOUCH DL. NAME A
06:_
60
9. If desired, enter the user name (max. 20 characters), for example, Elba (the name is an
optional parameter).
1-TOUCH DL. NAME a
06:Elba_
10. Press START to confirm the name entered. The facsimile machine prepares for programming
of the transmission speed (14400/9600/4800). To confirm the value displayed, skip to the next
step, otherwise press
∧∧
∧∧
∧
or
∨∨
∨∨
∨ to choose the alternative value.
1-TOUCH DL. SPEED
06: 9600
11. Press START to confirm the value set. The facsimile machine moves on to the "International"
parameter (YES/NO). This parameter is used for eliminating an echo on the telephone line.
It is only to be enabled if you are to make an international or intercontinental call.
To confirm the option displayed, move straight on to the next step, otherwise press
∧∧
∧∧
∧
or
∨∨
∨∨
∨ to
select the alternative option.
1-TOUCH DL. INTERNAT.
06: NO
12. Press START to confirm the value set.
The facsimile machine moves on to the next parameter: "Closed Network" (YES/NO).
To confirm the option displayed, move straight on to the next step, otherwise press
∧∧
∧∧
∧
or
∨∨
∨∨
∨ to
select the alternative option.
1-TOUCH DL. CLOSED NET.
06: NO
13. Press START to confirm the value set.
1-TOUCH DL. FAX
07:_
61
Having finished programming the parameters for one-touch dialling key 06, the facsimile
machine automatically moves on to the parameters to be programmed for the next one-touch
dialling key.
Repeat the procedure from step 5 if you want to continue to program the remaining keys
or
press STOP twice to exit from the menu.
PROGRAMMING SPEED DIALLING CODES
Speed dialling enables you to program up to 100 IDs consisting of a maximum of 32 digits.
For each code, you can program:
- Facsimile number
- Subscriber's name
We recommend you set the user's name associated with each speed dialling code. In this way,
while dialling a number during transmission, by pressing SPEED DIAL and the
∧∧
∧∧
∧
or
∨∨
∨∨
∨ key,
you can display all the names associated with the facsimile numbers in alphabetical order.
You will then be able to dial the desired number, simply by pressing START.
- Transmission speed (14400, 9600 or 4800 bps; the latter is useful on lines that have a lot of
interference). The transmission speed set here takes priority over the speed set in the
operating configuration.
- Elimination of echo during international and intercontinental calls.
- Closed network. This parameter enables you to set up a limited-access communication
network. Communication is restricted by checking the last 4 or 6 digits in a receiver's or
sender's facsimile number. This parameter can only be activated if it is enabled in the
operating configuration &
Getting the Best from Your Facsimile Machine, page 32
.
I
To enter data, see the Operation Summary, page 54.
1. Press DIAL DIR.
TELEPHONE DIRECTORY
ONE-TOUCH DIALLING
2. Press
∨∨
∨∨
∨ once to select the function "CODED SPEED DIALLING".
TELEPHONE DIRECTORY
CODED SPEED DIALLING
3. Press START to activate it.
CODED SPEED DIALLING
00:
4. By pressing
∧∧
∧∧
∧
or
∨∨
∨∨
∨, select the speed dialling code you want to program, for example 06.
Alternatively, you can enter the code directly on the numeric keypad. If the code has already
been set, the display will show the facsimile number of the corresponding user. If this is the
case, choose another code (by pressing
∧∧
∧∧
∧
or
∨∨
∨∨
∨) or see the "Clearing Programmed Data" section later
on.
62
CODED SPEED DIALLING
06:
5. Press START to start entering the parameters for the selected speed dialling code.
CD. SPEED DL FAX
06:_
6. Enter the desired facsimile number (max. 32 digits) on the numeric keypad, for example, 011
601234
CD. SPEED DL FAX
06:011 601234_
If the display shows a previously set number, you can confirm it or overwrite it with a new
number by typing on the numeric keypad.
7. Press START to confirm the number set.
CD. SPEED DL NAME A
06:_
8. Enter the correspondent's name (max. 20 characters), for example, SIPEL (the name is an
optional parameter).
CD. SPEED DL NAME L
06:SIPEL_
9. Press START to confirm the name entered.
The facsimile machine automatically moves on to the transmission speed (14400, 9600/4800)
parameter. To confirm the value displayed, move straight on to the next step or press
∧∧
∧∧
∧
or
∨∨
∨∨
∨ to select the alternative value.
CD. SPEED DL SPEED
06: 9600
10. Press START to confirm the value displayed.
The facsimile machine moves on to the "International" parameter (YES/NO). This parameter
is used for eliminating an echo on the telephone line. It is only to be enabled if you are to make
an international or intercontinental call.
To confirm the option displayed, move straight on to the next step, otherwise press
∧∧
∧∧
∧
or
∨∨
∨∨
∨ to
select the alternative option.
CD. SPEED DL INTERNAT.
06: NO
63
11. Press START to confirm the option displayed
The facsimile machine moves on to the next parameter: "Closed Network" (YES/NO).
12. To confirm the option displayed, move straight on to the next step or press
∧∧
∧∧
∧
or
∨∨
∨∨
∨ to select
the alternative option.
CD. SPEED DL CLOSED NET.
06: NO
13. Press START to confirm the option displayed.
CD. SPEED DL FAX
07:_
Having finished programming the parameters for speed dialling code 06, the facsimile
machine automatically moves on to the parameters to be programmed for the next speed
dialling code.
Repeat the procedure from step 6 if you want to continue to program the remaining codes
or
press STOP twice to exit from the menu.
PRINTING PROGRAMMED DATA
You can print the data programmed on the 30 one-touch dialling keys and 100 speed dialling codes.
This enables you to check that the numbers (facsimile and telephone) and data set for each key
or code (user name, transmission speed and closed network settings) are correct, and which keys
or codes have been programmed. In addition, if you keep a copy beside the facsimile machine,
you will be able to see which user a given number corresponds to at a glance.
The data is printed:
- in
progressive numerical order
, if no names have been associated with the numbers
-in
alphabetical order
, if the correspondents' names have been associated with the facsimile
numbers.
The parameters not set for a given key or code will be marked with "--". Unprogrammed keys or
codes are not printed.
To print this data, once programmed, proceed as follows (the example refers to speed dialling
codes):
1. Press DIAL DIR.
TELEPHONE DIRECTORY
ONE-TOUCH DIALLING
2. Press
∨∨
∨∨
∨ once to access the speed dialling submenu.
TELEPHONE DIRECTORY
CODED SPEED DIALLING
64
3. Press PRINT. All the data programmed for the speed dialling codes is printed.
CODED SPEED DIALLING
PRINTING...
4. At the end of the operation, press STOP to exit from the menu.
Example of a printout of the data programmed for the speed dialling codes.
CLEARING PROGRAMMED DATA
This section describes the procedure for clearing the data programmed for the one-touch dialling
keys and speed dialling codes.
1. Perform steps 1 and 2 of the "Programming One-Touch Dialling Keys" procedure or steps 1
to 3 of the "Programming Speed Dialling Codes" procedure (this example refers to the one-
touch dialling key procedure).
ONE-TOUCH DIALLING
01: 0034p3p257881
65
2. Press
∧∧
∧∧
∧
or
∨∨
∨∨
∨ to choose the one-touch dialling key or speed dialling code that you want to select
(or type the one-touch dialling number or speed dialling code on the numeric keypad) for
example, one-touch dialling key 06.
ONE-TOUCH DIALLING
06: 0125p45812
3. Press CLEAR. All the parameters for the one-touch dialling key selected are cleared.
ONE-TOUCH DIALLING
06:
4. Reprogram the key,
or
press
∧∧
∧∧
∧
or
∨∨
∨∨
∨ to move to another key to be cleared,
or
press STOP
to exit from the menu.
PROGRAMMING THE PROGRAM KEYS
It often happens that you have to send the same document to several correspondents (broadcast
transmission). Using the program keys, you can group, on one key, up to 100 fax numbers,
recorded for one-touch or speed dialling, which will be dialled automatically by the facsimile
machine by pressing the corresponding key (grouped dialling). There are 3 program keys, situated
in the central section of the console (above the numeric keypad).
For each key, as well as storing a group of numbers, you can set the time of transmission and set
the graphic definition of the document to be sent (contrast, resolution and image).
This section explains how to associate the parameters described above to each program key.
I
The one-touch dialling keys and speed dialling codes have already been programmed.
1. Press DIAL DIR.
TELEPHONE DIRECTORY
ONE-TOUCH DIALLING
2. Press
∨∨
∨∨
∨ twice to select the "Program Keys" function.
TELEPHONE DIRECTORY
PROGRAM KEYS
3. Press START.
PROGRAM KEYS
PROG. KEY 1 nnn
66
4. By pressing
∧∧
∧∧
∧
or
∨∨
∨∨
∨ select the program key (1-3) that you want to program, e.g. 2
(alternatively, press the corresponding program key).
PROGRAM KEYS
PROG. KEY 2 nnn
If the key has already been programmed, the total number of one-touch dialling keys or speed
dialling codes already associated with the key is displayed in the bottom right-hand corner of
the display.
5. Press START to confirm.
PROGRAM KEYS
INSERT
6. Press START again.
PROG. KEY 2
ENTER FAX NO.
If the key has already been programmed and you want to cancel one of the previous settings,
press
∨∨
∨∨
∨
to carry out the "Clearing the single keys or codes" procedure described in the
"Clearing the programmed data" section.
7. Press SPEED DIAL and enter the speed dialling code or one-touch dialling key on the
numeric keypad to be associated with the selected program key (alternatively, lower the
maskl and press the corresponding one-touch key).
Example: press SPEED DIAL and type the speed dialling code 20. The symbol ∗ appearing
on the display indicates that a speed dialling code has been selected as opposed to a one-
touch dialling key.
PROG. KEY 2
ENTER FAX NO. * 20
The display shows, for a few seconds, the correspondent's fax number and name (if
programmed) recorded under the speed dialling code 20. If the symbol & appears beside the
number, this means that the speed dialling code has already been associated with the
selected program key.
678544 &
TECHNOST STUDIO
If the speed dialling codes or one-touch dialling keys have not been programmed, the display
will show the message "NOT PROGRAMMED".
67
8. Repeat steps 6 and 7 for all the other speed dialling codes or one-touch dialling numbers to
be added to program key 2
or
move straight on to the next step.
9. Press START to continue to program the remaining parameters.
PROG. KEY 2
IMMEDIATE TX
10. Press START to confirm immediate transmission and skip to step 14,
or
select the alternative
option "DELAYED TX" by pressing
∨∨
∨∨
∨.
PROG. KEY 2
DELAYED TX
11. Press START to confirm delayed transmission. The display shows the current time.
DELAYED TX
ENTER TIME: hh:mm
12. Enter the time at which the fax is to be sent by entering two digits for the hour and two more
digits for the minutes.
Example: 12:00
DELAYED TX
ENTER TIME: 12:00
13. Press START to confirm the time set. The facsimile machine prepares for programming of
the graphic definition parameters.
PROG. KEY 2
SELECT GRAPH. DEFINITION
14. Set the graphic definition parameters following the procedure indicated in the "Preparing the
document for transmission" section and press START to confirm.
15. Having set the parameters for program key 2, the facsimile machine is automatically set for
programming of the next program key.
Repeat the procedure from step 5 if you want to program the remaining keys
or
press STOP
to exit from the menu.
PROGRAM KEYS
PROG. KEY 3 nnn
68
Printing the Programmed Data
You can print the data programmed on the three program keys. In this way, you can check the keys
or codes associated to each of the program keys.
This section explains how to print this data.
1. Perform steps 1 and 2 of the "Programming the program keys" section.
TELEPHONE DIRECTORY
PROGRAM KEYS
2. Press PRINT.
3. Press STOP to exit from the menu.
Example of a program key data printout.
Clearing Programmed Data
This section describes the procedure for clearing the data programmed on the program keys as
described in the previous section.
You can clear all the one-touch dialling keys or speed dialling codes or just one of them from a
program key. Clearing a key or code automatically clears the associated parameters.
CLEARING ALL KEYS OR CODES
1. Perform steps 1 to 3 of the "Programming the program keys" section.
PROGRAM KEYS
PROG. KEY 1 010
69
2. Press
∧∧
∧∧
∧
or
∨∨
∨∨
∨ to select the program key, e.g. program key 2 (alternatively, press the
corresponding key).
PROGRAM KEYS
PROG. KEY 2 005
3. Press CLEAR to clear all the one-touch dialling keys and speed dialling codes associated with
the selected program key.
PROGRAM KEYS
PROG. KEY 2 000
4. Repeat the procedure from step 2 to clear the data from another key or press STOP to exit
from the menu.
CLEARING KEYS OR CODES ONE BY ONE
1. Perform steps 1 to 3 of the "Programming the program keys" section.
PROGRAM KEYS
PROG. KEY 1 010
2. Press
∧∧
∧∧
∧
or
∨∨
∨∨
∨ to select the desired program key, e.g. program key 2 (alternatively, press the
corresponding key).
PROGRAM KEYS
PROG. KEY 2 005
3. Press START to confirm.
PROGRAM KEYS
INSERT
4. Press
∨∨
∨∨
∨ to display the clearing option.
PROG. KEY 2
DELETE
5. Press START.
0124 678901
PISA S.p.A.
The display shows the correspondent's fax number and name for the first one-touch dialling
key or speed dialling code associated with program key 2.
70
6. Press
∧∧
∧∧
∧
or
∨ ∨
∨ ∨
∨ to display the key or code to be cleared and press CLEAR. The key or code is
marked with a question mark (?) and the display shows the next key or code.
0125 538326
ArtStudio S.r.l.
7. Repeat step 6 for each key or code to be cleared and then press START.
CONFIRM DELETION
1=YES 0=NO
8. The facsimile machine requests confirmation of the clearing operation. Type 1 to confirm or
0 to cancel the operation.
9. Press STOP to exit from the menu.
MESSAGES
In addition to the date/time of transmission, fax number, sender's name and progressive number
of the pages sent, each page may be marked with a short message, which may, for example,
indicate the type of document (CONFIDENTIAL, URGENT, etc.), the sender of the document (Dr.
John Smith) or contain a promotional message.
The facsimile machine enables you to set up to 4 mesages (max. 20 characters, including spaces).
RECORDING MESSAGES
Not all the messages have to be recorded. If you do not want to record a given message, simply
select the next one. You can select any of the recorded messages for printing on the document
that reaches the receiver (see the "Preparing the document for transmission" section).
I
For a description of how to enter data, see the Operation Summary, page 54.
1. Press DATA.
STORING DATA
DATE/TIME
2. Press
∨∨
∨∨
∨
to select the "Messages" function.
STORING DATA
MESSAGES
71
3. Press START.
MESSAGES
MESSAGE 1
The facsimile machine prepares for recording of the first message.
4. Press START to start (or change) the recording
or
press
∧∧
∧∧
∧
or
∨∨
∨∨
∨
to select another message
to be recorded (alternatively, enter the number on the numeric keypad).
MESSAGE 2 A
5. Enter the desired message (max. 20 characters).
MESSAGE 2 L
CONFIDENTIAL
6. Press START to confirm the message set.
MESSAGE 3 A
Having recorded the message, the facsimile machine is automatically set for recording of the
next message.
7. Repeat the procedure from step 5 if you want to continue recording other messages
or
press
STOP twice to exit from the menu.
PRINTING MESSAGES
The following procedure explains how to print the recorded messages.
1. Perform steps 1 and 2 of the "Recording messages" section.
STORING DATA
MESSAGES
2. Press PRINT. The messages recorded will be printed.
3. Press STOP to exit from the menu.
72
PASSWORDS
SETTING PASSWORDS
I
Once it has been set, a password can no longer be displayed. In addition, to change it you
must access functions controlled by the existing password. Therefore, we recommend you
TAKE NOTE OF THE PASSWORDS SET! To introduce the characters, refer to the
Operation Summary.
1. Press DATA.
STORING DATA
DATE/TIME
2. Press
∨∨
∨∨
∨ until the desired function appears on the display (for example, "System Password").
STORING DATA
SYSTEM PASSWORD
3. Press START to start setting the password.
NEW PASSWORD A
_
4. Enter the characters that make up the password displaying them one by one by pressing
∧∧
∧∧
∧
and
∨∨
∨∨
∨, and confirming them by pressing CONFIRM.
Example of a recorded message printout.
73
5. Confirm the entered password by pressing START. The display shows the next function.
STORING DATA
PASSWORD FOR TRANSMISSION
6. Press STOP to exit from the menu.
CHANGING OR DELETING A PASSWORD
The passwords set can be changed or deleted. This section describes how to change or delete
the password for transmission. If you have set a system password, the machine will ask you to
enter it before allowing you to change or delete the passwords.
1. Press DATA.
STORING DATA
DATE/TIME
2. Press
∨∨
∨∨
∨ until the desired function appears (for example "Password for transmission").
STORING DATA
PASSWORD FOR TRANSMISSION
3. Press START.
CURRENT PASSWORD A
_
4. Enter the current password and confirm by pressing START. You can now:
-
change
the current password, by entering a new password as described in step 4 of the
"Setting Passwords" procedure, or
-
delete
the current password, by pressing START. The display shows the next function.
5. Press STOP to exit from the menu.
74
TRANSMISSION
DOCUMENTS THAT MAY BE SENT
Size
The facsimile machine can send any kind of document providing its size is within the minimum and
maximum limits illustrated below. If the document is larger or smaller, make a reduced or enlarged
photocopy of it to adapt it to the accepted size.
Actual Image Size
To make sure that all of the document is printed, the left and right margins must not be less than
1 mm.
Capacity of the ADF
With the automatic document feeder (ADF) inserted, the facsimile machine can handle A3, A4,
A5, A6, B4, LETTER and LEGAL documents between 0.07 mm and 014 mm thick.
The ADF can handle up to 25 sheets* of A4, A5, A6, LETTER or LEGAL paper and up to 15 sheets
of A3 and B4 paper.
* (max. 0.1 mm thick)
To transmit originals composed of more than 15 sheets, as well as following the procedure
described in the manual, you must also:
216 mm
2 m
105 mm
168 mm
1. Fan the originals, holding the
sheets as indicated in the figure.
2. Insert the originals in the ADF
disaligning the upper edge as
indicated in the figure.
75
Types of Documents Not To Be Used
Before sending a fax, check the type of document; if it is one of the following types, you must
photocopy it or insert it in a transparent folder available on the market. The copy must then be used
in place of the original document.
PREPARING THE DOCUMENT FOR TRANSMISSION
Preparing the document represents the first step in any transmission transaction. Before sending
a document, proceed as described below.
INSERTION
First of all, check that the document is not crumpled, does not have clips or a glossy surface, etc.
In these cases, take the precautions indicated in the previous section.
Insert the document face down in the document feed slot and regulate the paper guides against
its left and right edges. The document must be placed in the slot without forcing it; it will be fed
automatically when transmission begins.
The message "DOCUMENT INSERTED" will appear on the display.
Documents with
carbon paper on
the back
Transparencies
Punched documents
Clipped or stapled
documents
Glossy paper
Torn documents
Rolled up, wet or
moist documents
Crumpled or folded
documents
76
SELECTING THE GRAPHIC DEFINITION
For pages containing text and images:
KEYS VALUES LED INDICATORS
RESOLUT.
FINE
For pages containing small characters and
drawings
"FINE" LED On
PROPRIETARY
The most suitable for sending faxes to the
machines of the same type
"SUPER" LED Blinking
SUPERFINE
For pages containing very small characters
and detailed drawings
"SUPER" LED On
STANDARD
For easily legible pages
No LED indicator on
CONTRAST
LIGHT
For very dark pages
"LIGHT" LED On
DARK
For very light pages
"DARK" LED On
NORMAL
For normal pages
No LED indicator on
For pages containing photographs:
KEYS VALUES LED INDICATORS
IMAGE
TEXT/IMAGE
For pages containing text and photographs
"AUTO" LED On
64 GREY TONES
For pages containing photographs only
"HALF TONES"
LED
On
DISABLED
For pages containing text only
No LED indicator on
77
SETTING THE NUMBER OF PAGES
If you want, you can set the number of pages that form the document. In this way, the document
received will be numbered at the top in the following format: 01/nn, 02/nn, 03/nn, ......nn/nn where
"nn" represents the total number of pages that make up the document.
The facsimile machine will automatically check the number of pages sent:
-
when sending a document from the memory
: after the document has been stored, if the
number of pages set does not correspond to the number of pages stored, the machine beeps
and the document is automatically cleared from the memory.
-
when sending a document from the ADF
: after the document has been sent, if the number
of pages set does not correspond to the number of pages sent, the machine beeps, the error
LED lights up and, if the relevant set-up parameter has been enabled, an error report will be
printed.
In either case, the message "INCORRECT PAGE COUNT" will appear on the display.
1. Press PAGE N.
PAGINATING/MULTICOPY
PAGINATING
2. Press START.
PAGINATING
NO. PAGES/COPIES:
3. Enter the number of pages, e.g. 22, on the numeric keypad.
PAGINATING
NO. PAGES/COPIES: 22
4. Press START to confirm the setting. The facsimile machine prepares for transmission.
SELECTED PAGE NO. 22
DOCUMENT INSERTED
78
SETTING A MESSAGE
If you want, you can set a short message (max. 20 characters, including spaces) to be printed on
the document that reaches the receiver.
Proceed as follows:
1. Press MESSAGES
MESSAGES
ENTER NO.:_
2. Enter the reference number of the desired message, e.g. 2:
MESSAGES
ENTER NO.:2
3. Press START to confirm. The machine returns to standby.
If the display shows the message "NOT STORED", this means that the selected message has
not been recorded
.
SENDING A FAX TO A SINGLE CORRESPONDENT
All transmission operations can be interrupted at any time by pressing the LINE STATUS and
STOP key at the same time (pressing LINE STATUS alone will display the operating status).
The "Display Messages" section lists the messages shown on the display during transmission
operations.
Immediate
I
Remember that if the set-up parameter "AUTOMATIC STORING" is disabled, the
document must be left in the ADF (otherwise the setting is cancelled) and the facsimile
machine cannot be used for other operations until the end of the transmission operation
in progress.
1. Insert the document in the ADF. The facsimile machine displays the message "DOCUMENT
INSERTED".
2. Dial the correspondent's number using any of the methods available. The facsimile machine
starts storing the document (the free memory percentage decreases). It then starts
transmission (the TX/RX LED lights up).
3. At the end of transmission, the TX/RX LED goes off. You can find out if the fax was sent
successfully by pressing LINE STATUS and checking that the free memory percentage has
returned to its maximum value.
79
Delayed
The facsimile machine can send a document at a preset time. This enables you to get around time
zone difficulties when the correspondent is thousands of kilometres away, or to choose times when
the lines are less busy and cheaper rates apply.
Remember that, having set a transmission transaction, you can receive, copy or send other
documents as the document is stored automatically.
1. Insert the document in the ADF. The facsimile machine displays the message "DOCUMENT
INSERTED".
2. Press DELAYED.
DELAYED TRANSMISSION
ENTER TIME: hh:mm
3. Set the time at which the document is to be sent (within the next 24 hours) and press START.
DELAYED TX: [hh:mm]
ENTER FAX NO.
4. Dial the correspondent's number using any of the methods available. The facsimile machine
starts to store the document automatically and, having done so, returns to standby.
Confidential
I
Remember that if the set-up parameter "AUTOMATIC STORING" is disabled, the
document must be left in the ADF (otherwise the setting is cancelled) and the facsimile
machine cannot be used for other operations until the end of the transmission operation
in progress.
1. Insert the document in the ADF. The display shows the message "DOCUMENT INSERTED".
2. Press CONFID.
CONFIDENTIAL TX A
PASSWORD:_
3. Enter the password, known to the correspondent, to be associated with the document, and
press START.
CONFIDENTIAL TX
ENTER FAX NO.
4. Dial the correspondent's number. The facsimile machine starts to send the document and
returns to standby.
80
Repeating a transmission transaction from the memory
To repeat an unsuccessful transmission attempt, proceed as follows:
I
A transmission from the memory has been set and concluded unsuccessfully, and the
"RESEND FAILED TX" parameter is enabled.
1. Press MEM.STAT.
MEMORY STATUS
DOCUMENTS IN MEMORY
2. Press
∧∧
∧∧
∧
or
∨∨
∨∨
∨ to display the "MEMORY TRANSMISSIONS" function and press START.
MEMORY TRANSMISSIONS
TRANS. NO.: nnnn
3. Select the transaction by pressing
∧∧
∧∧
∧
or
∨∨
∨∨
∨, or enter the number directly on the numeric keypad.
You can now change the date/time of transmission (a) and/or the correspondent's facsimile
number (b):
a) Display the "DATE/TIME" field by pressing the
<<
<<
<
or
>>
>>
>
key.
MEMORY TRANSMISSIONS
DATE/TIME:DD/MM 'YY hh:mm
Press START.
DELAYED TX
ENTER TIME: hh:mm
The display shows the current time. Change the transmission time or accept the current time,
and confirm by pressing START.
b) Display the "NUMBER" field by pressing the
< <
< <
<
or
>>
>>
>
key.
MEMORY TRANSMISSIONS
NUMBER:
Press START.
MEMORY TRANSMISSIONS
NUMBER:
Change the correspondent's facsimile number and press START.
4. To exit from the menu, press STOP twice.
81
SENDING A FAX TO SEVERAL CORRESPONDENTS ("BROADCAST")
1. Insert the document in the ADF. The display shows the message "DOCUMENT INSERTED".
2. Press BROADCAST.
BROADCAST TRANSMISSION
ENTER TIME: hh:mm
3. Press START to accept the time displayed (immediate transmission) or enter the time at
which the document is to be sent (delayed transmission - within the next 24 hours) and press
START. The facsimile machine stores the document.
BROADCAST DOC.R: nnnn
ENTER FAX NO.
4. Using any of the methods available, enter the number of a correspondent to whom you want
to send the document.
5. Repeat step 4 for each correspondent (max. 100). Having selected the last number, press
START to confirm the complete set of correspondents.
The facsimile machine starts sending the document (if immediate) or returns to standby (if
delayed).
Repeating a Single Transaction of the Broadcast Transmission
To repeat a transaction included in the broadcast transmission that was concluded unsuccessfully,
proceed as follows:
I
One of the transactions included in a broadcast transmission was concluded unsuccessfully
and the set-up parameter "RESEND FAILED TX" is enabled.
1. Press MEM.STAT.
MEMORY STATUS
DOCUMENTS IN MEMORY
2. Then press
∧∧
∧∧
∧
or
∨∨
∨∨
∨ to display the "BROADCAST TRANSMISSIONS" function and press
START. The display shows the reference number of the first document associated with a
broadcast transmission.
BROADCAST TRANSMISSIONS
BROADCAST DOC.R nnnn
3. Select the broadcast transmission by pressing
∧∧
∧∧
∧
or
∨∨
∨∨
∨, or type the reference number on the
numeric keypad, and then press START.
BROADCAST DOC.R nnnn
TRANS. NO.: nnnn
82
4. Select the desired transaction by pressing
∧∧
∧∧
∧
or
∨∨
∨∨
∨, or by typing the reference number on the
numeric keypad. You can now change the date/time of transmission (a) and/or the
correspondent's facsimile number (b):
a) Display the "DATE/TIME" field by pressing the
<<
<<
<
or
>>
>>
> key.
BROADCAST DOC.R nnnn
DATE/TIME:DD/MM 'YY hh:mm
Press START.
DELAYED TX
ENTER TIME: hh:mm
The display shows the current time. Change the transmission time, or accept the current time,
and confirm by pressing START.
b) Display the "NUMBER" field by pressing the
<<
<<
<
or
>>
>>
> key.
BROADCAST DOC.R nnnn
NUMBER:
Press START.
BROADCAST TRANSMISSIONS
NUMBER:
Change the correspondent's facsimile number and press START.
5. To exit from the menu, press STOP twice.
Display Messages (with LINE STATUS pressed - memory transmission)
STORING COMPLETED
PAGES :nn DOC.R:xxxx
The document has been stored for transmission. The display shows the number of pages in the
document and its reference number, which can be used for changing the transaction associated
with it.
TRANSMITTING P.nn 14.4 E
The facsimile machine is sending a document. The display shows the number of the page being
sent (P.nn), the transmission speed (expressed in thousands of bauds, 14.4, 9.6 or 4.8) and
whether or not Error Correction Mode (E) is enabled.
83
TRANSMISSION IN PROGRESS
PLEASE WAIT
The facsimile machine is sending a document from the memory. At the end of the operation, it
sends the document inserted in the ADF.
*REDIAL*
number
The facsimile machine is automatically redialling the number dialled. In this situation, the console
is disabled. If the document has been removed from the ADF, the facsimile machine beeps and
aborts transmission.
NO CONNECTION
number
The line is busy or the correspondent's fax is not connected. If the document is sent from the ADF,
press STOP to remove the message and retry transmission.
TRANSMISSION INTERRUPTED
number
Transmission was aborted by the operator.
TRANSMISSION FAILED
number
A communication error has occurred. The transmission transaction was not successful. If the
document is sent from the ADF, press STOP to remove the message and retry transmission.
INCORRECT PAGE COUNT
The number of pages that actually make up the document does not correspond to the number set
using the "PAGINATING" function. If the document is sent from the ADF, press STOP to remove
the message and retry transmission.
TRANSMISSION COMPLETED
receiver's number
Transmission was successful. The document was sent.
84
RECEPTION
AUTOMATIC RECEPTION
This reception method enables you to leave the fax unattended and receive any documents sent.
I
The facsimile machine is in standby. The display shows the message "AUTOMATIC RX".
1. When a call arrives, the facsimile machine prepares to receive a document (the machine
beeps and the TX/RX LED lights up). When LINE STATUS is pressed, the display shows the
information associated with the document (current page, transmission speed, whether ECM
is enabled or not) and the sender's facsimile number (or name, if stored on the sender's
machine).
RECEIVING P.nn 14.4 E
sender's number
2. At the end of the operation, the facsimile machine returns to standby (the machine beeps and
the TX/RX LED goes off).
MANUAL RECEPTION
This reception method requires the machine to be attended. When the telephone rings, lift the
handset and check whether the call is a voice or telephone call. If the handset emits modulated
tones, this means that someone wants to send a document. In this case, proceed as follows:
I
The facsimile machine is in standby. The display shows the message "MANUAL RX".
1. When you hear the fax tones, press START (the machine beeps and the TX/RX LED lights
up). When LINE STATUS is pressed, the display shows the information associated with the
document (current page, transmission speed, whether the ECM function is enabled or not)
and the sender's fax number (or name, if stored on the sender's machine).
RECEIVING P.nn 14.4 E
sender's number
2. Place the handset back on the hook. At the end of the operation, the facsimile machine returns
to standby (the machine beeps and the TX/RX LED goes off).
85
RECEPTION WITH FAX/TELEPHONE SWITCH ENABLED
With the set-up parameter "FAX/PHONE" enabled, the facsimile machine can recognize whether
the call is an ordinary telephone call or the caller wants to send a fax (this feature is not available
in all countries).
I
The facsimile machine is in standby. The display shows the message "FAX/PHONE".
When the caller wants to send a document:
1. The machine recognizes that the incoming call is a fax call and, after a certain number of rings,
prepares to receive a document (the machine beeps and the TX/RX LED lights up). When
LINE STATUS is pressed, the display shows the information associated with the document
(current page, transmission speed, whether the ECM function is enabled) and the sender's
facsimile number (or name, if stored on the sender's machine).
RECEIVING P.nn 14.4 E
sender's number
2. At the end of reception, the facsimile machine returns to standby (the machine beeps and the
TX/RX LED goes off).
When the caller wants to have a conversation:
1. The machine recognizes that the incoming call is a voice call and then informs you by beeping
and the TX/RX LED by blinking.
2. Lift the handset and talk in the ordinary way. If you hear nothing, press the HOOK/TALK key.
If the handset is not lifted within a few seconds, the facsimile machine prepares to
automatically receive a document.
Display Messages (with LINE STATUS pressed)
RECEIVING P.nn 14.4 E
sender's number
The facsimile machine is receiving a document. The display indicates the number of the page being
sent (P.nn), the transmission speed (expressed in thousands of bauds, 14.4, 9.6 or 4.8) and
whether or not Error Correction Mode (E) is enabled or not.
CONNECTION
sender's number
The facsimile machine has established a connection with the sender of the document.
86
RECEPTION COMPLETED
The document was received successfully.
RECEPTION FAILED
An error occurred during reception. Check the result of the operation on the "Activity Report".
87
POLLING
STORING POLLING IDS
This section describes how to store the IDs to be used in secure polling transmission mode. The
IDs range from 01 to 10 and to each one is associated the CSI (max. 20 digits) of the user who
is authorized to make a polling request for one of your documents.
1. Press DATA.
STORING DATA
DATE/TIME
2. Press
∧∧
∧∧
∧
or
∨∨
∨∨
∨ to display the "Secure polling ID" function.
STORING DATA
SECURE POLLING ID.
3. Press START.
SECURE POLLING ID.
ID. 01:
4. By pressing
∧∧
∧∧
∧
or
∨∨
∨∨
∨
display the ID to which a facsimile number is associated, for example, 03.
SECURE POLLING ID.
ID. 03:
If the selected polling ID has already been associated with a facsimile number, the latter is
shown on the display.
In this case, choose another ID (keys
∧∧
∧∧
∧
and
∨∨
∨∨
∨
) or take the following
steps to change the facsimile number associated with the polling ID.
5. Press START to set (or change) the facsimile number associated with the selected polling
ID (in this case 03). Type the digits that form the number on the numeric keypad, for example
440276.
SECURE POLLING ID.
ID. 03:440276_
6. Press START to confirm the polling ID set. The facsimile machine automatically prepares
for entry of the remaining polling IDs.
Repeat the procedure from step 4 if you want to continue to store the remaining polling IDs,
or press STOP twice to exit from the menu.
88
PRINTING THE POLLING IDS
For a comprehensive view of the secure polling IDs stored, print them as described below.
I
The secure polling IDs have been stored.
1. Press DATA.
STORING DATA
DATE/TIME
2. Press
∧∧
∧∧
∧
or
∨∨
∨∨
∨ until the "Secure Polling ID" function appears on the display.
STORING DATA
SECURE POLLING ID.
3. Press PRINT. The machine prints all the polling IDs stored.
4. Press STOP to exit from the menu.
Example of a Printout of the Secure Polling IDs
89
POLLING FOR TRANSMISSION
Free
I
If the set-up parameter "DEL FAILED POLL TX DOC" is enabled, the document will be
cleared from the memory as soon as one transmission operation has taken place !
1. Press POLLING.
POLLING
POLLING FOR TRANSMISSION
2. Press START.
POLLING FOR TRANSMISSION
SET
3. Place the document in the ADF and press START. The facsimile machine starts storing the
document and, when it has finished, shows the data associated with it. The machine then asks
what method of polling is to be used: free or secure.
POLLING FOR TRANSMISSION
FREE POLLING
4. Press START to activate free polling. The facsimile machine confirms the selection and
returns to standby. From this moment on, if a remote correspondent makes a request for the
document, the machine will send it.
Secure
I
You must have already stored the secure polling IDs !
Follow steps 1 to 3 of the procedure described above and then continue as follows:
1. By pressing
∧∧
∧∧
∧
or
∨∨
∨∨
∨ select the "SECURE POLLING" option and press START.
The facsimile machine asks for the IDs authorized to receive the document.
POLLING FOR TRANSMISSION
TYPE POLLING ID.:
2. Enter the IDs of the users authorized to receive the document (from 01 to 10), confirming each
of them by pressing the START key.
3. Having entered the last ID and confirmed by pressing START, press START again. The
facsimile machine confirms the setting and returns to standby. When it receives a request to
send the document, the facsimile machine checks whether the caller's ID is one of the secure
polling IDs set. If it is, it sends the document and prints the report; if it is not, it denies the
request for transmission and cuts off the connection. The document stored is automatically
cleared when it has been sent to all the IDs set.
90
Display Messages
POLLING FOR TRANSMISSION
POLLING ALREADY BOOKED
A polling operation has already been booked.
DOCUMENT NOT PRESENT
The document has not been inserted in the ADF.
STORING COMPLETED
PAGES:nn DOC.R:xxxx
The document has been stored. The display shows the number of pages and the reference
assigned to the document.
POLLING FOR RECEPTION
1. Press POLLING.
POLLING
POLLING FOR TRANSMISSION
2. By pressing the
∧∧
∧∧
∧
or
∨∨
∨∨
∨ key, select the parameter "POLLING FOR RECEPTION" and press
START.
POLLING FOR RECEPTION
SET
3. Press START again. The facsimile machine asks the time at which the transmission request
is to be made. The display shows the current time.
POLLING NO.: nnnn
ENTER TIME: hh:mm
4. Set the time (if necessary) and confirm by pressing START. The facsimile machine requests
the facsimile number to which the request for the document is to be sent.
POLLING NO.: nnnn
ENTER FAX NO.
5. Select the sender's number using any of the available methods and press START. The
display shows, for a few seconds, the number and name of the correspondent associated with
the key.
91
6. Repeat step 5 for each number you want to select (max. 100) or move straight on to the next
step.
7. Press START to confirm the numbers set and end the procedure. The facsimile machine
sends the request for transmission or, if a time different from the current one has been set,
moves into standby.
Changing a Previously Set Polling Request
The procedure below enables you to change a polling reception transaction that has already been
set.
1. Press POLLING.
POLLING
POLLING FOR TRANSMISSION
2. By pressing
∧∧
∧∧
∧
or
∨∨
∨∨
∨, select the function "POLLING FOR RECEPTION" and press START.
POLLING FOR RECEPTION
SET
3. By pressing
∧∧
∧∧
∧
or
∨∨
∨∨
∨,
select the "CHANGE" option.
POLLING FOR RECEPTION
CHANGE
4. Press START.
POLLING FOR RECEPTION
POLLING NO.: nnnn
5. By pressing
∧∧
∧∧
∧
or
∨∨
∨∨
∨, select one of the two transactions. You can now:
a) cancel the transaction by pressing the CLEAR key
CONFIRM DELETION
1=YES 0=NO
Press 1 to confirm or 0 to cancel.
b) print the information associated with the reception transaction selected, by pressing the
PRINT key.
POLLING NO.: nnnn
PRINTING...
c) access the single data items of the transaction by pressing the START key.
The information items associated with the transaction can be displayed in sequence by
pressing the
<<
<<
<
or
>>
>>
>
key. These items are:
92
Transaction Number:
it may be selected by pressing the
<<
<<
<
or
>>
>>
> key (or typed directly on the
numeric keypad) or cancelled by pressing the CLEAR key (see point
a
).
Fax number:
sender's fax number. To change this number, press START, enter the new
number and confirm by pressing START.
Date/time
: indicates the date and time of reception. To change the date/time of reception,
press START, enter the new date/time and confirm by pressing START.
Status
: indicates the status of the transaction.
Display Messages
POLLING FOR RECEPTION
POLLING ALREADY BOOKED
Two polling reception transactions have been booked.
TOO MANY DESTINATIONS
More than 100 fax numbers have been set.
93
REPORTS
LAST TRANSMISSION REPORT
Printing the report
To print the report, proceed as follows:
1. Press REPORT.
REPORTS
LAST TX REPORT
2. Press PRINT.
LAST TX REPORT
PRINTING...
3. To exit from the menu, press STOP.
Example of the report
94
How to interpret the last transmission report
TRANSACTION NO. Reference number of the transaction
TYPE Type of transaction associated with the document
DOC. R. Specifies the document's characteristics
ADF Document sent from the ADF
POLL Document received by polling
0001-9999 Document reference number
PC Document sent while connected to a PC
NUMBER Dialled fax number
REC. ID. ID of remote machine (if stored)
DATE/T Date and time of transmission
DURATION Duration of transmission. If the values appear in brackets, this
means that the document was sent in DOCUMENT
RETRANSMISSION mode.
PAGES Number of pages that form the document sent.
RESULT Result of transmission.
Displaying the report
To display the individual items on the report, proceed as follows:
1. Press REPORT.
REPORTS
LAST TX REPORT
2. Press START. The facsimile machine displays the progressive number of the transaction.
LAST TX REPORT
TRANS. NO.:nnnn
3. Display the information for the transaction by pressing the
←←
←←
← or
→→
→→
→ .key.
4. Press STOP twice to exit from the menu.
95
LAST RECEPTION REPORT
Printing the report
To print the report, proceed as follows:
1. Press REPORT.
REPORTS
LAST TX REPORT
2. By pressing
∧∧
∧∧
∧
or
∨∨
∨∨
∨, display the "LAST RX REPORT" function.
REPORTS
LAST RX REPORT
3. Press PRINT. The fax machine prints the report.
LAST RX REPORT
PRINTING...
4. Press STOP to exit from the menu.
Example of the report
96
How to interpret the last reception report
TRANSACTION NO. Reference number of the transaction
TYPE Type of transaction associated with the document
DOC. R.
0001-9999 Document reference number
POLL Document sent by polling
PC Document received during connection with PC
RDR Information sent to a remote machine during a diagnostic session
RDS Information received by a remote machine during a diagnostic session
NUMBER Not used
REC. ID ID of remote machine (if stored)
DATE/T Date and time of reception
DURATION Duration of reception.
PAGES Number of pages that form the document received.
RESULT Result of reception.
Displaying the report
To display the individual items on the report, proceed as follows:
1. Follow steps 1 and 2 of the procedure described above and then press START again. The
facsimile machine displays the progressive number of the transaction.
LAST TX REPORT
TRANS. NO.:nnnn
2. Display the information for the transaction by pressing the
<<
<<
<
or
>>
>>
> key.
3. Press STOP twice to exit from the menu.
ACTIVITY REPORT
Printing the report
To print the activity report, proceed as follows:
1. Press REPORT.
REPORTS
LAST TX REPORT
2. By pressing
∧∧
∧∧
∧
or
∨∨
∨∨
∨, display the "ACTIVITY REPORT" function.
97
REPORTS
ACTIVITY REPORT
3. Press PRINT. The facsimile machine prints the report.
ACTIVITY REPORT
PRINTING...
4. Press STOP to exit from the menu.
Example of the report
How to interpret the activity report
TR. NO. Reference number of the transaction
TYPE Type of transaction associated with the document
DOC. R. Specifies the document's characteristics
ADF Document sent from the ADF
POLL Document sent/received by polling
0001-9999 Document reference number
PC Document sent/received while connected to a PC
RDR Information sent to a remote machine during a diagnostic session
RDS Information received by a remote machine during a diagnostic session
NUMBER Dialled fax number
RECEIVER ID. ID of remote machine (if stored)
98
DATE/TIME Date and time of transmission
DURAT. Duration of transmission/reception. If the values appear in brackets,
this means that the document was sent in DOCUMENT
RETRANSMISSION mode.
PAGE Number of pages that form the transmission/reception document
RESULT Result of transmission/reception
Displaying the report
To display the single information items, proceed as follows:
1. Follow steps 1 and 2 of the procedure described above and then press START. The facsimile
machine displays the progressive transaction number.
ACTIVITY REPORT
TRANS. NO.:nnnn
2. Select the transaction by pressing the
∧∧
∧∧
∧
or
∨∨
∨∨
∨ key.
3. Display the information for the transaction by pressing the
<<
<<
<
or
>>
>>
> key.
4. Press STOP twice to exit from the menu.
Display Messages
tx, rx or activity report
NO TRANSACTION
The report selected has found no transaction. Press STOP to exit from the menu.
99
MEMORY MANAGEMENT
DOCUMENTS IN THE MEMORY
This section explains how to select the documents, print their data or clear them from the memory.
Printing the List of Documents
You can print a list of the documents in the memory:
1. Press MEM.STAT.
MEMORY STATUS
DOCUMENTS IN MEMORY
2. Press PRINT. The facsimile machine prints a list of the documents in the memory.
4. To exit from the menu, press STOP.
Example of the list
How to interpret the example
DOC. R. Reference number of the document and type of activity
associated with it
BROADCAST TRANSMISSION Broadcast transmission
TX FROM MEM. Immediate transmission
DELAYED TX Delayed transmission
TX POLLING Transmission by polling
DELAYED TX Delayed broadcast transmission
MEMORY RX Reception in the memory
RX TO PC Reception via a PC connection
PAGE NO. Number of pages forming the document
STORING DATE/TIME Date and time of storage
100
Selecting a document
1. Press MEM.STAT.
MEMORY STATUS
DOCUMENTS IN MEMORY
2. Press START.
DOCUMENTS IN MEMORY
DOC.R: nnnn + type
3. Press
∧∧
∧∧
∧
or
∨∨
∨∨
∨ until the desired document reference number appears on the display (or enter
the reference number directly on the numeric keypad). Then press the
<<
<<
<
and
>>
>>
>
keys to
display the number of pages in the document and the date and time of storage.
4. To exit from the menu, press STOP twice.
Clearing a document
Select the document as described and then press the CLEAR key. Remember that if a document
is cleared, any transactions associated with it are also cancelled. Before proceeding to clear the
document, the machine asks you to confirm the operation:
CONFIRM DELETION
1=YES 0=NO
Press 1 to confirm deletion of the selected document or 0 to cancel. To exit from the menu, press
STOP twice.
Printing a document
Select the document as described and then press the PRINT key. The facsimile machine prints
the document. To exit from the menu, press STOP twice.
DOCUMENTS IN MEMORY
PRINTING...
101
BROADCAST TRANSMISSIONS
This menu enables you to display and print the information associated with the documents in the
memory to be used for broadcast transmission.
Printing a list of the correspondents associated with broadcast transmssions
You can print a list of all the documents associated with broadcast transmissions by following the
procedure described below.
1. Press MEM.STAT.
MEMORY STATUS
DOCUMENTS IN MEMORY
2. Press the
∧∧
∧∧
∧
or
∨∨
∨∨
∨ key to display the "BROADCAST TRANSMISSIONS" menu and press
START.
BROADCAST TRANSMISSIONS
BROADCAST DOC.R: nnnn
3. By pressing the
∨∨
∨∨
∨ key, select the desired broadcast transmission and press PRINT. The fax
machine will print the list.
4. To exit from the menu, press STOP.
Example of the list
102
How to interpret the example
BROADCAST DOC.R. Reference number of document associated with the broadcast TX
TR. NO. Number of transaction associated with the document
PAGE NO. Number of pages sent/number of pages forming the document
NUMBER Number of correspondent's facsimile machine
DATE/TIME Date and time of storage
STATE Status of transaction
TX Transmission concluded successfully
WT Waiting to establish a connection or to retransmit
FT Unsuccessful transmission
AB Transmission aborted by the user
OC Busy line
Displaying the data associated with a broadcast transmission
You can display the data entered for a previously set broadcast transmission.
1. Press MEM. STAT.
MEMORY STATUS
DOCUMENTS IN MEMORY
2. Press
∧∧
∧∧
∧
or
∨∨
∨∨
∨ to display the "BROADCAST TRANSMISSIONS" function and press START.
The display shows the reference number of the first document associated with a broadcast
transmission.
BROADCAST TRANSMISSIONS
BROADCAST DOC.R nnnn
If necessary, select the desired broadcast transmission by pressing
∧∧
∧∧
∧
or
∨∨
∨∨
∨ (or type the
reference number directly on the numeric keypad). At this point, you can:
print
a report with all the information associated with the broadcast transmission (by pressing
PRINT),
or
delete it
(by pressing CLEAR and confirming the operation by pressing 1),
or
select a transaction
by pressing the START key and the
∧∧
∧∧
∧
or
∨∨
∨∨
∨ key (or type its reference
number directly on the numeric keypad).
At this point, you can display the information about the selected transaction by pressing the
<<
<<
<
or
>>
>>
> key. The information includes:
TRANSACTION NO.
: represents the number of one of the transactions associated with the
broadcast transmission. It can be selected by pressing
∧∧
∧∧
∧
or
∨∨
∨∨
∨ (or typed
directly on the numeric keypad). The selected transaction may be
cancelled by pressing the CLEAR key and confirming the operation by
pressing 1.
PAGE NO.:
indicates the number of pages in the document/pages sent.
103
NUMBER:
indicates the correspondent's facsimile number.
DATE/TIME:
indicates the date and time of transmission.
STATUS:
indicates the current status of the transaction.
3. To exit from the menu, press STOP twice.
TRANSMISSIONS FROM THE MEMORY
The facsimile machine enables you to display and print the information about the documents in the
memory associated with memory transmissions.
Printing a list of memory transmissions
You can print a list of all the documents associated with transmissions from the memory.
1. Press MEM.STAT.
MEMORY STATUS
DOCUMENTS IN MEMORY
2. Press
∧∧
∧∧
∧
or
∨∨
∨∨
∨ to display the "MEMORY TRANSMISSION" function.
MEMORY STATUS
MEMORY TRANSMISSION
3. Press PRINT.
4. To exit from the menu, press STOP.
Example of the list of transmissions from the memory
104
How to interpret the example
TR.NO. Number of the transaction associated with the document
DOC.R. Reference number of document associated with broadcast TX
PAGE NO. Number of pages sent/number of pages forming the document
NUMBER Correspondent's facsimile number
DATE/TIME Date and time of storage
STATE Status of transaction
TX Transmission concluded successfully
WT Waiting to establish a connection or to retransmit
FT Unsuccessful transmission
AB Transmission aborted by the user
OC Busy line
Displaying the data associated with a memory transmission
You can display the data entered for a previously stored transmission from the memory.
1. Press MEM.STAT.
MEMORY STATUS
DOCUMENTS IN MEMORY
2. Press
∧∧
∧∧
∧
or
∨∨
∨∨
∨ to display the "MEMORY TRANSMISSIONS" function and press START.
MEMORY TRANSMISSIONS
TRANS. NO.: nnnn
Select the desired transaction by pressing
∧∧
∧∧
∧
or
∨∨
∨∨
∨ (or by typing the reference number directly
on the numeric keypad). At this point, you can:
cancel the transaction
(by pressing the CLEAR key and confirming the operation by pressing
1),
or
display
the information about the selected transaction using the
<<
<<
<
or
>>
>>
> keys. The information
includes:
DOC.R.:
indicates the reference number associated with the document.
PAGE NO.:
indicates the number of pages in the document/pages sent.
NUMBER:
indicates the correspondent's facsimile number.
DATE/TIME:
indicates the date and time of transmission.
STATUS:
indicates the current status of the transaction.
3. To exit from the menu, press STOP twice.
105
SIGNALS
AUDIBLE AND VISUAL SIGNALS
The facsimile machine emits the following types of audible and visual signals:
- brief (1 second)
indicates that the transaction has been concluded successfully
- long (3 seconds)/the ERROR LED lights up
indicates that the transaction was concluded unsuccessfully. Press LINE STATUS and
STOP at the same time, and check the type of error on the corresponding report (last
transmission/reception)
- blinking (continually)
the handset is off the hook. Hang up and press STOP
- blinking (in intervals)
the HOOK/TALK function has been activated
DISPLAY MESSAGES
The table below shows a list of the messages that may appear on the display, together with their
meaning and the action to be taken to eliminate the problem.
MESSAGE MEANING ACTION
DOC. RECEIVED IN MEMORY
The documents received have been
stored in the memory because there was
an error preventing them from being
printed immediately.
Check the type of error (out of
paper or ink, etc.) and correct it.
OUT OF INK
There is no ink in the cartridge. Replace the cartridge.
ADD PAPER
There is no paper left. Put some paper in the cassette
and check that the paper
positioning lever is in its lower
position.
CHECK PRINTING QUALITY
Some of the nozzles on the print head are
not working and this is having a negative
effect on the print quality.
Make a copy of a document: if the
quality is acceptable, press STOP
to momentarily eliminate the
message (which will be displayed
again the next time the cover is
opened or print head is adjusted)
otherwise carry out the manual
nozzle testing procedure
(Maintenance).
CHECK THE DOCUMENT (nn)
There is no document in the ADF, it is
jammed or is over 2 metres long.
Insert the document or eliminate
the jam.
REMOTE DIAG.
A remote diagnostic session is underway. None.
REMOVE DOCUMENT
Scanning of the document was
interrupted.
Remove the document and
reposition it correctly.
F
106
MESSAGE MEANING ACTION
MEMORY FULL
There is no space left in the memory.
Transmission and reception operations
are inhibited.
Clear the memory of unwanted
documents.
TX MEMORY FULL
There is no space left in the area of
memory dedicated to transmission.
Transmissions from the memory are
inhibited.
Clear the memory of unwanted
documents.
CLOSE THE COVER
The cover is open or not firmly closed. Close the cover correctly.
PAPER ERROR (nn)
CHECK AND PRESS STOP
There is a paper jam. Check and insert the paper
correctly.
PRINTER ERROR (nn)
SWITCH OFF/ON
An error has been detected in the
movement of the print head.
Switch off the machine. Check
that the print head slides freely.
Then switch the machine back
on.
CHECK PRINT HEAD
The print head is missing or some of the
nozzles are not working properly.
Check that the print head is
inserted and carry out the
manual nozzle testing proce-
dure (Maintenance).
OVERHEATING
PLEASE WAIT
Prolonged use of the facsimile machine
has caused its internal components to
overheat.
Stop using the facsimile
machine for about 30 minutes.
DIAGNOSTIC ERROR (nn)
An error was detected by the diagnostic
test carried out automatically at
power-on.
Try pressing START to remove
the message and call the
Customer Engineering Service.
SCANNER ERROR (nn)
An error was detected while the
document was scanned.
Remove the document and
repeat the operation.
PURGE PRINT HEAD
The facsimile machine is carrying out the
print head purging procedure.
None.
NEW PRINT HEAD?
1=YES 0=NO
The print head has been reinserted. Answer as appropriate. If you
answer yes but the print head
is not new, the facsimile
machine will not detect when
the ink runs out.
PROCEDURE INTERRUPTED
You interrupted a procedure by pressing
STOP.
None.
DATA CONFIRMED
The facsimile machine has accepted the
setting made or performed the operation
requested.
None.
TRANSMISSION COMPLETED
The transmission operation was
concluded sucessfully.
None.
TRANSMISSION FAILED
The transmission operation was not
concluded successfully.
Repeat the operation.
NO CONNECTION
No connection can be established with
the remote device.
None.
F
107
MESSAGE MEANING ACTION
*REDIAL*
The facsimile machine is trying to
retransmit the document.
None.
TRANSMISSION INTERRUPTED
You interrupted the operation. None.
DOCUMENT IN USE
An attempt was made to perform an
operation on a document in use.
None.
DOCUMENT NOT PRESENT
The document selected does not exist
or has been deleted.
None.
NO TRANSACTION !
The transaction selected does not exist None.
REPORT INDICATIONS
The table below lists the indications given in the RESULT field of the single-transaction reports.
They consist of a numeric code and a brief message enabling you to identify the cause of the error
that has occurred (due to the limited space available, the Activity Report only shows the numeric
part of the indication). The ACTION column shows the action you must take to solve the problem.
MESSAGE MEANING ACTION
01:DOCUMENT NOT PRESENT The scanner does not detect the
presence of the document to be
read.
Check that the document is
inserted in the ADF and that it is
positioned correctly.
02:IMPOSSIBLE CONNECTION The machine does not detect any
dialling tone or it receives irregular
signals.
Check that the machine is
connected correctly to the line and
that the handset is not off the
hook. Contact the correspondent
and try to establish a connection
again.
03:RECEIVER DID NOT RESPOND The remote machine is not
answering.
Contact the correspondent.
04:ERRORS WHILE TRANSMITTING
RESEND FROM PAGE. nn
An error was detected during
transmission (nn = number of page
on which error occurred).
Retransmit starting from the page
indicated in the Last Transmission
Report.
05:RESEND PAGES: nn,...,nn The remote facsimile machine
detected faulty reception of some
pages (nn = number of page on
which error occurred).
Retransmit the pages indicated in
the Last Transmission Report.
06:ERRORS DURING TALK A request for a telephone
conversation made during tran-
smission received no answer.
Contact the correspondent.
07:DOCUMENT TOO LONG The document is too long. The time
required to send and receive it
exceeds the allowed limit.
Split up the document.
F
108
MESSAGE MEANING ACTION
08:CHECK THE DOCUMENT The scanner cannot read the
document.
Remove the document from the
ADF and reinsert it before
retransmitting.
09:DOCUMENT NOT PRESENT
DOCUMENT ALREADY IN USE
The document is already being
used for another operation or has
been deleted.
Make sure that no activities are
being carried out on the document
or store the document again
before transmitting.
10:ERRORS WHILE RECEIVING The facsimile machine detects an
error during reception.
Contact the correspondent and
ask him to send the document
again.
11:IMPOSSIBLE RECEPTION
MEMORY FULL
The facsimile machine does not
have enough space in the
memory to receive the document.
Clear unwanted documents from
the memory.
12:SECURE POLLING
NOT ALLOWED
The secure polling IDs do not
correspond.
Contact the correspondent and
check that the polling IDs stored
are correct.
13:ERRORS WHILE POLLING The remote facsimile machine
has no document to be sent.
Contact the correspondent.
14:CONFID. TX
NOT ALLOWED
The remote facsimile machine is
not compatible or has no private
mailbox.
Contact the correspondent.
15:CLOSED NETWORK
REMOTE ID NOT QUALIFIED
The correspondent's number is
not included in the list of those
belonging to the network.
Contact the correspondent and
check the facsimile numbers.
16: Not used.
17:INCORRECT PAGE COUNT The facsimile machine detects
that the number of pages set does
not correspond to the number of
pages actually sent.
Retransmit.
18:SYSTEM ERROR The facsimile machine has
detected an error in the operating
sequence.
Switch the facsimile machine off
and on again.
19:IMPOSSIBLE CONNECTION
ENABLE REM. DIAGNOSTICS
The customer engineering service
has made a call to carry out a
diagnostic test but the REMOTE
DIAG. parameter is not enabled.
Enable the set-up parameter
REMOTE DIAG.
20:CONNECTION IS INCOMPATIBLE
CHECK WITH THE OTHER PARTY
The passwords do not correspond
or the receiving facsimile machine
has interrupted the connection.
Contact the correspondent.
21:'STOP' PRESSED You interrupted the transaction. None.
22:LINE BUSY The busy tone was detected
before or after the connection.
Reattempt transmission.
23:IMPOSSIBLE RECEPTION
CHECK PAPER/INK/MEMORY
The facsimile machine cannot
receive because the paper or ink
has run out and the SUBSTITUTE
RECEPTION set-up parameter is
not enabled.
Restore the conditions that enable
received documents to be printed
or enable the set-up parameter
SUBSTITUTE RECEPTION.
109
REMOVING JAMMED PAPER
REMOVING JAMMED DOCUMENTS
If a document gets jammed or is incorrectly fed out, the display shows the message
CHECK THE DOCUMENT (XX)
Proceed as follows:
1. Lift the operator console and
remove the remaining
documents from the feed slot.
3. Lower the operator console,
2. Remove the jammed document.
reposition the documents in
the feed slot and repeat the
operation.
110
REMOVING JAMMED PRINTING PAPER
When a paper jam occurs and the display shows
PAPER ERROR (nn)
CHECK AND PRESS STOP
proceed as follows:
. when the jam is in the received/copied document output area
. when the jam is in the paper feed area
1. Lift the paper positioning lever
and remove the paper.
2. Remove the front cover of the
paper cassette, by releasing it
and pulling it upwards.
3. Remove the jammed paper.
1. Close the document tray.
2. Remove the jammed paper. 3. Open the document tray
again.
111
4. Insert the cover in place. 5. Close the cover by pressing
down on either side until it clicks
into position
6. Reinsert the paper and lower
the paper positioning lever.
NOTE:
If you cannot reach the jammed sheet, wait for the end of transmission/reception and then
switch the machine off and then on again. If the paper is not ejected automatically, call
the customer engineering service.
112
MAINTENANCE
The facsimile requires very little maintenance: routine maintenance, to be carried out periodically
(cleaning the optical reader, cleaning and purging the print head, etc.), and an operation to be
carried out when the out of ink message is displayed. Care dedicated to the maintenance of the
facsimile machine has a positive effect on the quality of received and copied documents.
OUT OF INK MESSAGE
When the ink in the cartridge runs out, the display shows the message:
OUT OF INK
prompting the operator to:
- replace the print head, if the print head used is of the
disposable
type
or
- replace the ink cartridge, if the print head is fitted with an interchangeable cartridge
(The ink cartridge can be replaced several times. After a certain number of times, however,
the printing quality inevitably deteriorates. At this point, you should replace the print head).
While performing these operations, a small amount of ink may be spilled into the printer
compartment: to prevent this happening, the facsimile machine automatically inserts a sheet of
paper under the print carriage.
REPLACING THE INK CARTRIDGE
This operation can only be performed if the facsimile machine is fitted with a print head with an
interchangeable ink cartridge.
1. Lift the operator console and
open the print head
compartment cover.
2. Remove the used cartridge,
without removing the print
head, by pressing the black lever
as indicated by the arrow.
3. Remove the new cartridge
from its packing and peel off
the protective film.
113
NO
4. Insert the cartridge in its housing
immediately and press it in as
shown by the arrow until the
lever clicks into place to indicate
that it is correctly inserted.
At this point, the facsimile machine performs the "Automatic Nozzle Cleaning and Testing
Procedure" (described later) and prints the result on the sheet of paper automatically inserted after
the out of ink message was displayed.
5. Close the print head
compartment cover and lower
the operator console.
CAUTION!
DO NOT TOUCH THE
INKED AREA.
114
REPLACING THE PRINT HEAD
The procedure below describes how to replace the print head (for both the disposable type and
the interchangeable ink cartridge type).
If the print head has an
interchangeable cartridge, do
not detach the ink cartridge
from the print head.
Do not touch the electrical
contacts or the printing nib (area
protected by the transparent
film).
NONO
CAUTION!
1. Lift the operator console and
open the printer compartment
cover.
2. Release the print head (including
the cartridge, if the print head
has an interchangeable
cartridge) by pressing in the
direction indicated by the arrow
and remove it from its housing.
3. Remove the new print head
from its packing and peel off
the protective film from the
nozzles.
115
6. Close the print head
compartment cover and lower
the operator console.
5. Push the print head in the
direction indicated by the arrow
until it clicks into place.
4. Insert the print head in its
compartment with the contacts
towards the front of the machine.
If the new print head is of the disposable type, the display shows the message:
NEW PRINT HEAD?
1=YES 0=NO
Confirm by pressing
1.
At this point, the facsimile machine performs the "Automatic Nozzle Cleaning and Testing
Procedure" (described below) and prints the result on the previously inserted sheet of paper.
AUTOMATIC NOZZLE CLEANING AND TESTING PROCEDURE
Having replaced the print head or ink cartridge, the facsimile machine automatically activates the
nozzle cleaning procedure. It then checks that they are working properly and prints the result on
the sheet inserted automatically after the out of ink message was displayed. The print test contains
a numbered scale and a set of graphics and text to enable the operator to assess the print quality
immediately.
At the end of the procedure, the display shows the message:
CHECK PRINTING QUALITY
1=EXIT 0=REPEAT
Check that there are
no gaps
in the numbered scale
and that there are
no horizontal white lines
in the black areas. If these conditions are respected, this means that the print head has been
correctly inserted and is in perfect working order, therefore press 1: the facsimile machine returns
to standby and is ready for use.
If there are
gaps or white lines
, but the print quality is considered sufficient, press 1, otherwise
press 0 to repeat the nozzle cleaning procedure: if the result of the subsequent test continues to
be unsatisfactory, repeat the procedure for the third and last time.
If the print quality is still unsatisfactory after three cleaning cycles, press 1 and carry out the
"Manual Nozzle Testing Procedure" described in the Routine Maintenance section. If this does not
work either, the print head is probably faulty. Replace it with a new one.
116
ROUTINE MAINTENANCE
Cleaning the Optical Reader
Dust may accumulate on the optical reader glass and cause document scanning problems; to avoid
this happening, clean the glass every now and again as described below:
1. Switch off the facsimile machine.
4. Clean the 5 document rollers
with a dry cloth.
3. Clean the optical reader glass
using a cloth dampened with a
product specifically designed for
cleaning glass, and then
carefully wipe dry (do not pour
the product directly onto the
glass!).
2. Lift the operator console.
5. Having completed the operation, lower the operator console again.
6. Clean the outer surface of the facsimile machine (the paper cassette, the operator console
and the document insertion slot) using a dry cloth.
Manual Nozzle Testing Procedure
If you notice a deterioration in the print quality during normal use, proceed as follows:
1. Press PRINT.
PRINT HEAD ADJUSTMENT
PURGE PRINT HEAD
2. Press
∧∧
∧∧
∧
or
∨∨
∨∨
∨ to display the "NOZZLES TEST" function and press START. The facsimile
machine starts to test the nozzles and prints the diagnostic result.
117
DIAGNOSTIC RESULT
The print test carried out by the facsimile machine contains a numbered scale and a message
concerning the operating status of the nozzles.
Correct
If the numbered scale appears as in the figure below:
and the message concerning the print head nozzles is ALL NOZZLES OK!, this means that the
print head is correctly inserted and all the electrical circuits are working. Press STOP to terminate
the procedure.
Defective
If the numbered scale appears as in the figure below:
and the message displayed is ALL NOZZLES OK!, this means that there is a mechanical problem.
If this is the case, consult the table below:
CAUSE ACTION
The paper used has a very porous
surface.
Try printing on the other side of the sheet or else
use a different type of paper.
There is a particle on the printing nib
that the print head pad cannot
remove.
Remove the print head. Remove the particle with
care, making sure you do not touch the electrical
contacts or the printing nib. Reinsert the print head
and follow the "Automatic Nozzle Cleaning and
Testing Procedure".
The printing nib is dirty. Carry out the "Cleaning the Print Head Pad"
procedure.
Some of the nozzles are blocked. Carry out the "Purging the Print Head" procedure
(max. three times). If this does not work, replace
the print head.
118
and the message displayed is NOZZLES DAMAGED, this means that there is an electrical
problem. If this happens, consult the table below:
If instead the numbered scale appears as in the figure below:
3. Remove the print head and
clean the electrical contacts
using a dry swab of cotton wool
without touching the printing
nib.
2. Lift the operator console and
open the print head
compartment cover.
4. Clean the electrical contacts
on the print carriage with a
soft, dry cloth.
CAUSE ACTION
The print head has been replaced or
reinserted incorrectly.
Remove and reinsert the print head and then
carry out the "Automatic Nozzle Cleaning and
Testing Procedure".
There is one or more false contacts. Carry out the "Cleaning the Electrical Contacts
of the Print Head" procedure and then carry out
the "Automatic Nozzle Cleaning and Testing
Procedure".
One or more contacts are broken. Replace the print head.
ELECTRICAL
CONTACTS
5. Having reinserted the print head previously removed, close the print head compartment
cover, lower the operator console andturn on the facsimile.
Cleaning the Electrical Contacts on the Print Head
1. Turn off the facsimile.
119
5. Close the print head compartment cover, lower the operator console and turn-on the
facsimile. Refer to the "Automatic Nozzle Cleaning and Testing Procedure".
Purging the Print Head
The print head purging procedure consists of aspirating the ink to unblock the nozzles.
1. Press PRINT.
PRINT HEAD ADJUSTMENT
PURGE PRINT HEAD
2. Press START.
3. At the end of the procedure, press STOP to exit from the menu.
Cleaning the Print Head Pad
1. Turn off the facsimile.
3. Move the print head as shown
in the figure.
4. Clean the print head pad with
a dry cotton wool swab.
2. Lift the operator console and
open the lid of the print head
compartment.
120
SOLVING PROBLEMS BY YOURSELF
Problems that have nothing to do with the way the machine is working may arise; the table below
is designed to help you solve these problems by yourself without wasting time and money on
unnecessary service calls. If the solutions given do not prove successful or if your problem is not
included in the list, contact the customer engineering service.
PROBLEM CHECK:
The display does not switch on
• the facsimile machine is switched on
• the power cable is connected correctly
You cannot insert the document
• the operator console is correctly closed
• the thickness of the document is within the specified limits
• the document is crumpled or folded
• the document is correctly inserted in the slot
• a document is jammed inside the machine
• the feed rollers are dirty
You cannot send a document
• the facsimile machine is on
• the document is correctly inserted
• the receiving machine is set for reception
• with a telephone connected to the telephone socket of the facsimile
machine, the dial tone can be heard
• when you press the HOOK/TALK key, the dial tone can be heard
You cannot receive a document
• the facsimile machine is on
• there is no paper left in the cassette and the memory is full
• a sheet of paper is jammed inside the machine and the memory is full
• with a telephone connected to the telephone socket of the facsimile
machine, the dial tone can be heard
• when you press the HOOK/TALK key, the dial tone can be heard
You cannot print a document received
in the memory
• there is no paper left in the cassette
• a sheet of paper is jammed inside the machine
You cannot make a telephone call
• the telephone is correctly connected to the telephone socket on the
facsimile machine
The document received is not
reduced automatically
• the set-up parameter REDUCTION has been enabled
(see the "Setting the Set-Up Parameters" section)
The document received is completely
blank
• the sender has inserted the document correctly in his machine
The document sent was completely
blank
• the document was inserted face down
The document received is very light
• the document sent is very light
The document received is very dark
• the document sent is very dark
The document received contains
vertical lines
• the optical reader glass on the sender's facsimile machine is dirty
The document copied contains
vertical lines
• the optical reader glass is dirty
The document received or copied
contains smudged characters and/or
figures or smudges all over the page
• the printing paper is of the correct type
• the printing nib is dirty
• the electrical contacts on the print head are dirty
• the print head is damaged
121
ADDITIONAL INFORMATION
CHARACTER SET TABLE
The table below indicates all the alphanumeric characters that can be printed and shown on the
display. National characters can only be displayed after the language has been selected by means
of the set-up parameter "LANGUAGE SELECTION". The characters with a shaded background
can only be printed, not displayed.
A M Y k w 9 [
B N Z l x 0 ]
C O a m y . '
D P b n z + >
E Q c o 1 ? #
F R d p 2 - &
G S e q 3 / ,
H T f r 4 : (
I U g s 5 * )
J V h t 6
spazio
`
K W i u 7 %
L X j v 8 !
122
TECHNICAL DATA
General Features
Model Desktop transceiver
Display LCD 24+24 char
Compatibility G3 CCITT
Resolution Horizontal scanning: 8 pixels/mm
Vertical scanning: standard 3.85 lines/mm
fine 7.7 lines/mm
proprietary 11.81 lines/mm
superfine 15.4 lines/mm
Transmission time 7 sec. (14400 bps in MMR)
Modem speed 14400/9600/7200/4800/2400 bps
Data compression mode MH, MR, MMR, Proprietary
Scanning method CCD
Memory capacity 70 pages ITU-TS Test sheet no. 1 (Slerexe Letter)
ADF 25 sheets of A4, A5, A6, Letter, Legal/15 sheets of A3, B4
Printing method Bubble ink jet on plain paper
Maximum printing width 208 mm
Printing paper A4 (210 mm x 297 mm)
Paper feed Plain paper cassette (200 A4 sheets, 80 gr/m²)
Dimensions
Width 340 mm
Depth 316 mm (max. 421 mm)
Height 140.5 mm (max. 283 mm)
Weight 8.5 Kg
Electrical Characteristics
Power voltage 220 - 240 VAC, 50/60 Hz or 110-130 VAC, 50/60 Hz (depending
on the national version)
Power consumption
stand-by 14 W
transmission 25 W
reception 20 W
copying 30 W
Environmental Conditions
Temperature from 5 °C to +35 °C (operating)
from -15 °C to +45 °C (transport)
from 0 °C to +45 °C (storage and parking)
Relative humidity 15% - 85% (operating, storage and parking)
(without condensation) 5% - 95% (transport)
123
INDEX
A
ADF 60
ADJUSTMENTS 36
speaker volume 36
AUDIBLE SIGNALS 94
B
BASIC OPERATIONS 46
data entry 46
dialling parameter setting 46
operating procedures 47
transmission/reception 47
C
CHARACTER TABLE 110
CONSOLE 39
display 39
function keys 41
LED indicators 39
COPYING 37
CUSTOMIZING THE MACHINE 30, 48
printing the set-up parameters 49
setting the set-up parameters 48, 49
D
DATE/TIME 10
format 34
DIAGNOSTIC TEST 35
DIALLING 20
alphabetical 20
clearing programmed data 57
manual 20
on numeric keypad 20
one-touch 20
printing programmed data 56
programming one-touch dialling keys 50
programming speed dialling codes 53
speed 20
DOCUMENTS 60
associated with broadcast 89
clearing 98
in memory 87
retransmission 30
E
ERROR CORRECTION MODE 33
EXCHANGE 14
F
FUNCTION MENU 44
FUNCTION REMINDER 46
I
INDICATORS 39
INSTALLATION 4
connecting to telephone line 5
site 4
INSTALLATION PARAMETERS 12
K
KEYS 40
L
LANGUAGE 34
M
MEMORY 19
automatic storage 30
management 24
MESSAGES 94
MONITOR LINE 33
MODEM 19
P
PASSWORD 58
PERSONAL COMPUTER 34
connecting to 34
POLLING 23
clearing a document 33
free 23
printing IDs 75
programming IDs 74
reception 78
secure 24
transmission 76
PRINT HEAD 8
cleaning electrical contacts 107
cleaning print head pad 108
ink cartridge 101
Insertion 8
purging 108
PRINTER 19
paper size 32
124
PRINTING 7
adding paper 8
paper cassette 7
quality 33
R
RECEPTION 17, 22
automatic 22, 71
call type recognition 22, 72
in memory 31
manual 22, 71
methods 31
on PC and fax 31
with TAD 23, 72
REPORTS
activity 26, 31, 84
broadcast 26, 32
last reception 26, 31, 82
last transmission 26, 31, 81
polling 27
power failure 28
transmission error 26, 31
S
SCANNER 3, 19
cleaning optical reader 105
SECURITY 28
closed network 29, 32
password 32
passwords 28
SENDER'S NAME 11
SIGNALS 94
SOLVING PROBLEMS BY YOURSELF 109
STAND-BY 43
T
TELEPHONE CONVERSATION 36
suspending/booking a call 36
TRANSMISSION 17, 21
autoretransmission 30
broadcast 22, 90
dial tones 33
document type 60
from memory 91, 92
from telephone 35
handsfree 36
manual redial 17
preparing the document 61
repeating 22, 30, 65
sender's ID 30
single correspondent 64
single-correspondent 21
speed 30
type of resolution 33
… 129 …

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