47441

Oce OP1130 Advanced Operation Guide Handleiding

278
Verklein
Vergroot
Pagina terug
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Pagina verder
1.1.1.
Océ OP1130/1140/1150
Advanced Operations Guide
Education Services
Océ
Operations Guide
English version
Introduction
Thank you for your purchase of KM-3050/KM-4050/KM-5050.
This Operation Guide is intended to help you operate the machine
correctly, perform routine maintenance and take a simple troubleshooting
action as necessary, so that you can always use the machine in good
condition.
Please read this Operation Guide before you start using the machine, and
keep it close to the machine for easy reference.
ADVANCED OPERATION GUIDE i
Legal and Safety Information
Please read this information before using your machine. This
chapter provides information on the following topics.
• Legal Information..............................................................ii
• Regarding Trade Names .................................................iii
Legal and Safety Information
ii ADVANCED OPERATION GUIDE
Legal Information
Copying or other reproduction of all or part of this guide without the prior
written consent of Kyocera Mita Corporation is prohibited.
Legal Restriction on Copying/Scanning
• It may be prohibited to copy/scan copyrighted material without
permission of the copyright owner.
• It is prohibited under any circumstances to copy/scan domestic or
foreign currencies.
• Local laws and regulations may prohibit or restrict copying/scanning of
other items not mentioned above.
Legal and Safety Information
ADVANCED OPERATION GUIDE iii
Regarding Trade Names
• KPDL is a trademark of Kyocera Corporation.
• Microsoft, MS-DOS, Windows, Windows NT and Internet Explorer are
registered trademarks of Microsoft Corporation in the U.S.A. and/or
other countries.
• Windows Me and Window XP are trademarks of Microsoft
Corporation.
• PCL is a trademark of Hewlett-Packard Company.
• Adobe Acrobat, Adobe Reader and PostScript are trademarks of
Adobe Systems, Incorporated.
• Ethernet is a registered trademark of Xerox Corporation.
• Novell and NetWare are registered trademarks of Novell, Inc.
• Centronics is a trademark of Centronics Data Computer Corporation.
• IBM and IBM PC/AT are trademarks of International Business
Machines Corporation.
• Power PC is a trademark of IBM in the U.S.A. and/or other countries.
• AppleTalk is a registered trademark of Apple Computer, Inc.
• CompactFlash and CF are trademarks of SanDisk, Inc.
• PC-PR201/65A is a product of NEC Corporation.
• VP-1000 is a product of Seiko Epson Corporation.
• This machine has been developed using embedded real-time
operating system Tornado™ by Wind River Systems, Inc.
• PCL6, a command language of HP LaserJet emulated by this
machine, is using the compatible system PeerelessPrintXL developed
by Peerless Systems Corporation. PeerelessPrintXL is a trademark of
Peerless Systems Corporation (2381 Rosecrans Ave. ElSegundo, CA
90245, U.S.A.).
• TrueType is a registered trademark of Apple Computer, Inc.
• Heisei fonts have been developed by the working groups in
collaboration with the Japanese Standards Association. Reproduction
of these fonts without permission is prohibited.
• TypeBankG-B, TypeBankM-M and Typebank-OCR are trademarks of
TypeBank
®
.
• All European language fonts installed in this machine are used under
licensing agreement with Monotype Imaging Inc.
• Helvetica, Palatino and Times are registered trademarks of Linotype-
Hell AG.
• ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC
ZapfDingbats are registered trademarks of International Type-face
Corporation.
• UFST™ MicroType
®
fonts by Monotype Imaging Inc. are installed in
this machine.
• This machine contains the NF module developed by ACCESS Co.,
Ltd.
Legal and Safety Information
iv ADVANCED OPERATION GUIDE
• This machine contains the software having modules developed by
Independent JPEG Group.
All other brands and product names are registered trademarks or
trademarks of their respective companies. The designations ™ and ® will
not be used in this Operation Guide.
GPL
Firmware of this machine is using in part the GPL applied codes
(www.fsf.org/copyleft/gpl.html). Please access /www.kyoceramita.com/gpl
for more information on how to make GPL applied codes available.
ADVANCED OPERATION GUIDE v
About this Operation Guide
This Operation Guide contains the following chapters.
Chapter 1 - Copying Functions
Explains the functions available for copying.
Chapter 2 - Sending Functions
Explains the functions available for sending originals.
Chapter 3 - Printer
Explains how to configure the printer function.
Chapter 4 - Using Document Box
Explains the typical procedure for utilizing Document Box.
Chapter 5 - Status / Job Cancel
Explains how to check the status and history of job and cancel the jobs
while processing or waiting to be printed.
Chapter 6 - System Menu
Explains how to configure various settings of the machine using the menus
on the operation panel.
Chapter 7 - Management
Explains how to use login administration and manage job accounting to
share usage among various department.
Chapter 8 - Security
Explains the procedures and tips for installation and operations of the
optional Data Security Kit (C) (Security Kit).
Appendix
Lists the supported paper and intercompatible functions. includes a
glossary.
vi ADVANCED OPERATION GUIDE
Included Guides
The following guides are supplied with the machine. Refer to them as
necessary.
Operation Guide (This Guide)
Describes how to load paper, basic copy, print and scan operations, and
troubleshooting.
Advanced Operation Guide
Explains copying, printing and scanning features in depth, as well as
default settings.
Conventions in This Guide
The following conventions are used depending on the nature of the
description.
Convention Description Example
Bold Indicates the operation panel
key or a computer screen.
Press the Start key.
[Regular] Indicates the touch panel keys. Press [OK].
Italic Indicates the message
displayed on the touch panel.
Ready to copy is displayed.
Used to emphasize a key word,
phrase or references to
additional information.
For more information refer to Sleep and
Auto Sleep on page 3-4.
Note Indicates supplemental
information or operations for
reference.
NOTE:
Important Indicates items that are required
or prohibited so as to avoid
problems.
IMPORTANT:
Caution Indicates what must be
observed to prevent injury or
machine breakdown and how to
deal with it.
CAUTION:
ADVANCED OPERATION GUIDE vii
Description of Operation Procedure
In this Operation Guide, the continuous operation of the keys on the touch
panel is as follows:
Actual procedure
Description in this
Operation Guide
Press [Copy].
T
Press [Change] of Quick Setup.
T
Press [T] twice.
T
Press [Change] of Original Image.
Press [Copy], [Change] of Quick
Setup, [T] twice, and then
[Change] of Original Image.
viii ADVANCED OPERATION GUIDE
Originals and Paper Sizes
This section explains the notation used in this guide when referring to sizes
of originals or paper sizes.
As in A4, B5 and Letter, which may be used either in the horizontal or
vertical direction, horizontal direction is indicated by an additional R
character in order to indicate the orientation of the original/paper.
Icons on the Touch Panel
The following icons are used to indicate originals and paper set directions
on the touch panel.
Set direction Indicated size *
* The size of original/paper that can be used depends on the function
and source tray. For further details, refer to the page detailing that
function or source tray.
Vertical direction A4, B5, A5, B6,
A6, 16K, Letter,
Statement
For original/paper, dimension A is longer than B.
Horizontal direction A4-R, B5-R, A5-R,
B6-R, A6-R, 16K-
R, Letter-R,
Statement-R
For original/paper, dimension A is shorter than B.
B B
A A
Original Paper
B B
A
A
Original Paper
Set direction Originals Paper
Vertical direction
Horizontal direction
Contents
ADVANCED OPERATION GUIDE ix
Contents
Legal and Safety Information
About this Operation Guide
1 Copying Functions
Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Paper Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4
Mixed Sized Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7
Original Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10
Collate/Offset Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12
Staple/Punch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13
Output Destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16
Zoom Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-18
Combine Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-21
Margin/Centering Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-24
Border Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-26
Booklet from Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-28
Duplex . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-31
Cover Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-35
Form Overlay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-36
Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-38
Memo Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-40
Density Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-42
Selection of Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-43
EcoPrint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-44
Continuous Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-45
Auto Image Rotation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-47
Negative Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-48
Mirror Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-49
Job Finish Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-50
File Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-52
Priority Override . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-53
Multi-Page Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-54
Repeat Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-55
Programmed Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-57
Registering Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-59
2 Sending Functions
Original Size Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Sending Size Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6
Centering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7
Mixed Sized Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8
1-sided/2-sided Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11
Original Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12
File Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14
PDF Encryption Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15
File Separation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-18
Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19
Scan Density . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-20
Contents
x ADVANCED OPERATION GUIDE
Scan Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-21
Sharpness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-22
Background Density Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23
Color / Grayscale / Monochrome Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-24
Multi-page Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-25
Continuous Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26
Border Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-27
Enter Document Name/File Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-30
Enter E-mail Subject and Body . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-31
Finish Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32
3Printer
Parallel Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
Serial Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3
Emulation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4
Setting of Other Printers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8
4 Using Document Box
What is Document Box? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Basic Operation for Document Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5
Using a Job Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16
5 Status / Job Cancel
Checking Job Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2
Checking Job History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8
Pause and Resumption of Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10
Canceling of Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11
Priority Override the Waiting Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12
Checking the Remaining Amount of Toner and Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-13
Device/Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-14
6System Menu
Common Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2
Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-35
Sending Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-40
Document Box/Removable Memory Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-41
Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-43
Network Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-50
Printing Reports/Sending Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-53
Adjustment/Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-58
Date/Timer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-64
Editing Destination (Address Book/Adding One-Touch Keys) . . . . . . . . . . . . . . . . . . . . . . . . . 6-70
System Initialization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-78
Restarting the System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-79
Accessibility (Enlarging Touch Panel Display) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-80
7 Management
User Login Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2
Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-10
Security Kit Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-23
8Security
Security Kit Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2
Touch Panel Display after the Security Kit Installed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4
Contents
ADVANCED OPERATION GUIDE xi
Installing the Security Kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5
Changing Security Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-6
System Initialization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-8
Warning Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-9
Appendix
Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-2
Intercompatible Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-9
Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-10
Contents
xii ADVANCED OPERATION GUIDE
ADVANCED OPERATION GUIDE 1-1
1 Copying Functions
This chapter explains the functions available for copying.
• Original Size................................................................. 1-2
• Paper Selection............................................................ 1-4
• Mixed Sized Originals................................................... 1-7
• Original Orientation .................................................... 1-10
• Collate/Offset Mode.................................................... 1-12
• Staple/Punch .............................................................. 1-13
• Output Destination...................................................... 1-16
• Zoom Mode ................................................................ 1-18
• Combine Mode........................................................... 1-21
• Margin/Centering Mode.............................................. 1-24
• Border Erase .............................................................. 1-26
• Booklet from Sheets................................................... 1-28
• Duplex ........................................................................ 1-31
• Cover Mode................................................................ 1-35
• Form Overlay.............................................................. 1-36
• Page Numbering ........................................................ 1-38
• Memo Mode ............................................................... 1-40
• Density Adjustment .................................................... 1-42
• Selection of Image Quality ......................................... 1-43
• EcoPrint...................................................................... 1-44
• Continuous Scan........................................................ 1-45
• Auto Image Rotation................................................... 1-47
• Negative Image .......................................................... 1-48
• Mirror Image............................................................... 1-49
• Job Finish Notice........................................................ 1-50
• File Name................................................................... 1-52
• Priority Override ......................................................... 1-53
• Multi-Page Forms....................................................... 1-54
• Repeat Copy .............................................................. 1-55
• Programmed Copying ................................................ 1-57
• Registering Shortcuts................................................. 1-59
Copying Functions
1-2 ADVANCED OPERATION GUIDE
Original Size
Specify the size of originals being scanned. Be sure to specify the original
size when copying non-standard sizes.
The following options are available.
1
Press the Copy key.
2
Press [Org./Paper/Finishing] and then [Original Size].
Item How to Select Sizes
Standard
Sizes 1
Have the size of
original detected
automatically, or
select from the
standard sizes.
Inch models: Auto, Ledger, Legal,
Letter, Letter-R, Statement,
Statement-R, 8.5×13.5", Oficio II and
11×15"
Metric models: Auto, A3, B4, A4, A4-
R, B5, B5-R, A5, A5-R, B6, B6-R, A6-
R and Folio
Standard
Sizes 2
Select from the
standard sizes
not included in
the Standard
Sizes 1 .
Inch models: A3, B4, A4, A4-R, B5,
B5-R, A5, A5-R, B6, B6-R, A6-R,
Folio, 8K, 16K and 16K-R
Metric models: Ledger, Legal, Letter,
Letter-R, Statement, Statement-R,
8.5×13.5", Oficio II, 11×15", 8K, 16K
and 16K-R
Others Select from
envelope,
postcard or the
custom sized
originals*.
* For instructions on how to register custom original sizes
(Custom 1 to 4), refer to Custom Original Size Setup on page
6-5.
Hagaki, Oufuku Hagaki, Custom 1 to
4
Size Entry Enter the size
not included in
the standard
sizes 1 and 2.
Inch models
Horizontal: 2 to 17" (in 0.01"
increments), Vertical: 2 to 11.69" (in
0.01" increments)
Metric models
Horizontal: 50 to 432 mm (in 1 mm
increments), Vertical: 50 to 297 mm
(in 1 mm increments)
Copying Functions
ADVANCED OPERATION GUIDE 1-3
3
Press [Standard
Sizes 1 ], [Standard
Sizes 2 ], [Others] or
[Size Entry] to select
the original size.
If [Size Entry] is
selected, press [+]
or [-] to specify the
horizontal size (X)
and the vertical size
(Y). Press [# Keys]
to enter the size
directly using the
numeric keys.
4
Press [OK].
5
Press the Start key to start copying.
Status 10/5/2006 10:10
Ready to copy.
the image.
Copies
Add Shortcut
A3
Cancel OK
A4 A5
A4
A5
A6 B4 B5
B5
Auto
Standard
Sizes 1
Standard
Sizes 2
Others
Size Entry
Original Size
1
Original
Zoom
Send
100%
- - -
:
:
:
- - -
Press [OK] to display
B6 B6
Folio
Status 10/5/2006 10:10
Ready to copy.
Press [OK] to display
Copies
Add Shortcut Cancel OK
Size Entry
Standard
Sizes 2
Others
Standard
Sizes 1
Original Size
X
Y
(50 - 432)
# Keys
# Keys
mm
mm
1
420
297
Original
Zoom
Send
100%
- - -
:
:
:
- - -
the image.
(50 - 297)
Copying Functions
1-4 ADVANCED OPERATION GUIDE
Paper Selection
Select the paper source contains the required paper size.
NOTE: Specify in advance the size and type of the paper loaded in the
cassette (refer to Original/Paper Setup on page 6-5).
Selecting the Cassette
1
Press the Copy key.
2
Press [Org./Paper/Finishing] and then [Paper Selection].
3
Press the key of the paper source corresponding to the required paper
size. The cassette in which the paper is loaded is selected.
If [Auto] is selected,
the paper matching
the size of the
original is selected
automatically.
4
Press [OK].
5
Press the Start key to start copying.
Status 10/5/2006 10:10
Ready to copy.
Press [OK] to display
Copies
Add Shortcut Cancel OK
Paper Selection
Auto MP Tray
Reservation
A4
Plain
A4
Plain
A3
Plain
A4
Plain
Plain
1
Original
Zoom
Send
100%
- - -
:
:
:
- - -
the image.
Copying Functions
ADVANCED OPERATION GUIDE 1-5
Reserving the Multi Purpose Tray
To use the Multi Purpose tray, select the size and type to match the paper
loaded in the paper source.
Category Item
How to
Select
Sizes
Paper
Size
Standard
Sizes 1
Choose from
the standard
size.
Inch models: Ledger, Legal,
Letter, Letter-R, Statement,
8.5×13.5", Oficio II and
Executive
Metric models: A3, B4, A4,
A4-R, B5, B5-R, A5-R, B6,
B6-R, A6-R and Folio
Standard
Sizes 2
Choose from
the standard
sizes not
included in
the Standard
Sizes 1 .
Inch models: A3, B4, A4, A4-
R, B5, B5-R, A5-R, B6-R, A6-
R, Folio, 8K, 16K and 16K-R
Metric models: Ledger, Legal,
Letter, Letter-R, Statement,
8.5×13.5", Oficio II,
Executive, 8K, 16K and 16K-
R
Others Choose from
non-
standard
sizes and
custom
sizes.
ISO B5, Envelope #10,
Envelope #9, Envelope #6,
Envelope Monarch, Envelope
DL, Envelope C5, Envelope
C4, Hagaki, Oufuku Hagaki,
Youkei 4, Youkei 2 and
Custom 1 to 4*
* For instructions on how to select custom paper sizes (Custom 1 to
4), refer to Adding a Custom Size and Type for Paper to Print on
page 6-6.
Size
Entry
Enter the
size not
included in
the standard
sizes 1 and
2.
Inch models
Horizontal: 5.83 to 17" (in
0.01" increments), Vertical:
3.86 to 11.69" (in 0.01"
increments)
Metric models
Vertical: 98 to 297 mm (in 1
mm increments), Horizontal:
148 to 432 mm (in 1 mm
increments)
Media
Type
Plain, Transparency, Rough, Vellum, Labels, Recycled,
Preprinted, Bond, Cardstock, Color, Prepunched,
Letterhead, Thick, Envelope, High Quality, Custom 1 to
8**
Copying Functions
1-6 ADVANCED OPERATION GUIDE
NOTE: It will be useful to select in advance the size and type of paper
that will be used often and set them as default (refer to Paper Size and
Media Type Setup for Multi Purpose Tray on page 6-9).
1
Press the Copy key.
2
Press [Org./Paper/Finishing], [Paper Selection] and then [MP Tray
Reservation].
3
Press [Standard
Sizes 1 ], [Standard
Sizes 2 ], [Others] or
[Size Entry] to select
the paper size.
If you select [Size
Entry], press [+] or [–
] to specify X
(horizontal) and Y
(vertical) sizes. You
can enter the size
directly using the
numeric keys after
pressing [# Keys].
4
Press [Media Type] to select paper type, and press [OK].
5
Press [OK].
6
Press the Start key to start scanning the originals.
7
When the machine is ready to copy your job, the confirmation screen for
the specified paper appears. Load the required paper in the Multi Purpose
tray and press [Continue] to start copying.
** For instructions on how to select custom paper types 1 to 8, refer to
Paper Type on page 6-10.
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Paper Selection - MP Tray Reservation
Standard
Sizes 1
Standard
Sizes 2
Others
Size Entry
Plain
Media Type
A3
A5
B5
A4
A6
B5
A4
B4
1
B6
Folio
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Paper Selection
Others
Size Entry
Plain
Media Type
X
(98 - 297)
Y
mm
# Keys
(148 - 432)
mm
# Keys
1
420
297
Standard
Sizes 1
Standard
Sizes 2
Copying Functions
ADVANCED OPERATION GUIDE 1-7
Mixed Sized Originals
Using the optional document processor, the originals of different sizes can
be loaded in a batch and copied. In this operation, up to 30 originals of
different sizes can be placed in the document processor at the same time.
Supported Combinations of Originals
Originals of the Same Width
The supported combinations of originals are as follows.
Ledger and Letter (A3 and A4)
Ledger and Letter-R (Folio and A4-R)
B4 and B5
Originals of Different Widths
Place all originals of different widths. The supported combinations of
originals are as follows.
NOTE: This function is only available for metric models.
Ledger LedgerLetter Letter
LegalLegal Letter-R Letter-R
Copying Functions
1-8 ADVANCED OPERATION GUIDE
A3, B4, A4 and B5
B4, A4-R and B5
Folio, A4-R and B5-R
Selecting How to Copy Originals
Select whether you wish to create individual copies on different size papers
matching the original sizes or to produce all copies on the same size
papers.
Copying Functions
ADVANCED OPERATION GUIDE 1-9
NOTE: This function is available regardless of whether originals have the
same width or not.
1
Place originals on the document processor.
IMPORTANT: When placing originals of different widths, be sure to flush
them against the document width guide toward the back of the machine.
2
Press the Copy key.
3
Press [Org./Paper/Finishing] and then [Mixed Sized Originals].
4
Select [Mixed Sized
Copies] or [Same
Size Copies] as
finish size.
5
Select [Same Width] or [Different Width] as combination of originals.
When [Same Size Copies] is selected, select [Long Edge Left] or [Short
Edge Left] as the first original orientation.
6
Press [OK].
7
Press the Start key to start copying.
Option Description
Mixed Sized
Copies
Originals are detected individually for size and
copied to the same size papers as originals.
Same Size Copies Originals are all copied to the same size papers.
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Mixed Sized Originals
Press [OK] to display
Add Shortcut
Off
Same Width
Mixed Sized
Copies
Same Sized
Copies
Long Edge
Left
Diff Width
Short Edge
Left
Original Direction
Top Page Direction
1
the image.
Copying Functions
1-10 ADVANCED OPERATION GUIDE
Original Orientation
Select the original orientation to use the following functions.
•Duplex
• Margin/Centering originals
• Border erase
• Combine mode
• Memo mode
• Page numbering
•Booklets
• Stapling/Punching (optional feature)
* Use the functions above and press the Start key to display the original
orientation selection screen.
When placing originals on the platen
When placing originals on the optional document processor
NOTE: To change the default setting for the original orientation, refer to
Original Orientation on page 6-20.
1
Press the Copy key.
Original [Top Edge Top] [Top Edge Left]
Original [Top Edge Top] [Top Edge Left]
Copying Functions
ADVANCED OPERATION GUIDE 1-11
2
Press [Org./Paper/Finishing] and then [Original Orientation].
3
Select [Top Edge
Top] or [Top Edge
Left] as the way the
original is oriented.
4
Press [OK].
5
Press the Start key to start copying.
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Original Orientation
Press [OK] to display
Add Shortcut
Top Edge Left
Enter the orientati on of the
original document's top edge.
Top Edge Top
1
the image.
Copying Functions
1-12 ADVANCED OPERATION GUIDE
Collate/Offset Mode
Use Collate to copy multiple originals and produce collated sets of copies
as required.
Use Offset to deliver the printed copies so that each set or page is stacked
perpendicular to the previous set or page. This allows easy offsetting
without using the optional document finisher.
Offset
NOTE: Paper of the same size must be loaded in the different cassettes
with portrait and landscape orientation.
The supported paper sizes are A4, B5, Letter and 16K.
1
Press the Copy key.
2
Press [Org./Paper/Finishing] and then [Collate/Offset].
3
If you select Collate, press [On] of Collate.
If you select Offset,
press [Off] or [Each
Set] of Offset.
4
Use the numeric keys to enter the copy quantity.
5
Press the Start key to start copying.
Collated sets of copies are delivered on the top tray.
Place the originals and press the Start key.
3
2
1
3
2
1
3
2
1
3
2
1
Original Copy
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Collate/Offset
Press [OK] to display
Add Shortcut
Same Width
Off Each set
Off On
Collate
Offset
1
the image.
Copying Functions
ADVANCED OPERATION GUIDE 1-13
Staple/Punch
Use this feature to staple or hole-punch your finished copies.
NOTE: Stapling requires the optional document finisher, built-in finisher,
or 3000 Sheet Document Finisher.
Punching requires the optional 3000 Sheet Document Finisher and the
optional punching unit.
The following stapling options and orientations are available.
Original
1 staple
2 staple
2 staple
1 staple
Document processorPlaten
Orientation of Original
2 staple
2 staple
Copy
Copying Functions
1-14 ADVANCED OPERATION GUIDE
The following punch options and orientations are available.
NOTE: The inch model provides two-hole and three-hole punching. The
metric model provides two-hole and four-hole punching.
1
Press the Copy key.
2
Press [Org./Paper/Finishing] and then [Staple/Punch].
Original
Document processorPlaten
Orientation of OriginalCopy
Copying Functions
ADVANCED OPERATION GUIDE 1-15
3
To staple, select the
staple position, [1
staple] or [2 staples],
under Staple.
To punch, select the
punch position, [2
holes] or [3 holes] ([4
holes]), under
Punch.
4
Press [Original Orientation] to choose orientation of the originals, either
[Top Edge Top] or [Top Edge Left]. Then press [OK].
5
Press [OK].
6
Place the originals and press the Start key.
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Staple/Punch
Press [OK] to display
Add Shortcut
Off
Top Edge Top
1 staple
Staple
Punch
Off
Original
Orientation
Upper
Left
Upper
Right
1
2 staples
the image.
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Staple/Punch
Press [OK] to display
Add Shortcut
Off
Top Edge Top
Left
2 holes
Staple
Punch
Off
Original
Orientation
3 holes
Right
1
Top
the image.
Copying Functions
1-16 ADVANCED OPERATION GUIDE
Output Destination
Specify the optional document finisher tray or any other specific tray as the
output destination for finished copies.
NOTE: Optional output destinations include the job separator, document
finisher, 3000 Sheet Document Finisher and the mailbox.
NOTE: To change default destination for copies, refer to Output Tray on
page 6-19 for details.
1
Press the Copy key.
2
Press [Org./Paper/Finishing] and then [Output Tray].
3
Select the output destination for finished copies.
When you select any
of [Finisher tray],
[Tray B], [Tray C] or
[Trays 1 to 7], select
the orientation of
output copy, Face
Up (print facing up)
or Face Down (print
facing down).
4
Press [OK].
Destination Description
Top tray Top tray of the machine (where copies are
stored)
Finisher tray*
* Copy output orientation can be selected either as face-up (print
facing up) or face-down (print facing down).
Tray of the optional document finisher or built-in
finisher
Tray A, Tray B*,
Tray C*
Tray A to C of the optional 3000 Sheet
Document Finisher
Job separator tray Optional job separator
Trays 1 to 7* Trays 1 to 7 of the optional mailbox (Tray 1 is the
top tray)
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Output Tray
Press [OK] to display
Add Shortcut
Tray BTray A
Face Up
Face Down
Top Tray Tray C
Job Separator
Tray
Tray 1 Tray 2 Tray 3
Tray 4 Tray 5 Tray 6 Tray 7
1
the image.
Copying Functions
ADVANCED OPERATION GUIDE 1-17
5
Place the originals in the document processor or on the platen. Press the
Start key to start copying.
Copying Functions
1-18 ADVANCED OPERATION GUIDE
Zoom Mode
Original image can be reduced or enlarged for copying. The following
zoom modes are available.
Auto Zoom
Automatically reduces or enlarges the original image suited to the selected
paper size.
Manual Zoom
Enter desired magnification in 1% increments between 25% and 400%.
Preset Zoom
Reduces or enlarges at preset magnifications.
The following magnifications are available.
Letter-R
Ledger: 129 %
Statement-R: 64 %
A3: 141 %
A5: 70 %
A4
25 %
400 %
Model Zoom Level (Original -> Copy)
Inch Models 200% (Statement -> Ledger), 154% (Statement -
> Legal), 129% (Letter-R -> Ledger), 121%
(Legal -> Ledger), 78% (Legal -> Letter-R), 77%
(Ledger -> Legal), 64% (Ledger -> Letter-R),
50% (Ledger -> Statement)
Metric Models 200% (A5 -> A3), 141% (A4 -> A3, A5 -> A4),
127% (Folio ->A3), 106% (11×15" -> A3), 90%
(Folio -> A4), 75% (11×15"->A4), 70% (A3 -> A4,
A4 -> A5)
Copying Functions
ADVANCED OPERATION GUIDE 1-19
XY Zoom
Adjust vertical and horizontal magnifications independently. Enter desired
magnification in 1% increments between 25% and 400%.
* When using the document processor, enter the desired magnification
in 1% increments between 25% and 200%.
1
Place the originals in the document processor or on the platen.
2
Press the Copy key.
3
Press [Layout/Edit] and then [Zoom].
4
Press [Auto] to use Auto Zoom.
Press [+] or [–] to change the displayed magnification as desired. You can
also enter the magnification directly using the numeric keys by pressing [#
Keys].
To use Preset
Zoom, select the key
of desired
magnification.
Asia Pacific 200% (A5 -> A3), 141% (A4 -> A3, B5 -> B4),
122% (A4 -> B4, A5 -> B5), 115% (B4 -> A3, B5
-> A4), 86% (A3 -> B4, A4 -> B5), 81% (B4 ->
A4, B5 -> A5), 70% (A3 -> A4, B4 -> B5)
Model Zoom Level (Original -> Copy)
Y
X
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Zoom
Press [OK] to display
Add Shortcut
Off
(25 - 400)
Standard
Zoom
XY Zoom
1
127%
400%
100%
Auto
200%
106%
141%
# Keys
50%
90%
75%
25%
70%
Folio
>>A3
Max.
A5 >>A3
11x15”
>>A3
A4 >>A3
Folio
>>A4
11x15”
>>A4
Min.
A3>>A4
the image.
Copying Functions
1-20 ADVANCED OPERATION GUIDE
To use XY Zoom,
press [XY Zoom].
Press [+] or [–] to
change the
displayed
magnifications of X
(horizontal) and Y
(vertical). You can
also enter the
magnification
directly using the
numeric keys by
pressing [# Keys].
Press [Original Orientation] to choose orientation of the originals, either
[Top Edge Top] or [Top Edge Left]. Then press [OK].
5
Press [OK].
6
Press the Start key to start copying.
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Zoom
Press [OK] to display
Add Shortcut
X
Standard
Zoom
XY Zoom
%
(25 - 400)
Y (25 - 400)
%
# Keys
# Keys
Top Edge Top
Original
Orientation
1
the image.
Copying Functions
ADVANCED OPERATION GUIDE 1-21
Combine Mode
Images from either two or four originals are reduced and combined onto a
single copy. 2-in-1 mode and 4-in-1 mode are available. The page
boundary of each original can be indicated.
NOTE: Combine mode is available for the copy paper sizes of A3, B4,
Folio, A4, A4-R, B5, B5-R, A5-R, Ledger, Legal, Oficio II, 8.5×13.5",
Letter, Letter-R, Statement-R, 8K, 16K and 16K-R.
2-in-1 Mode
For copying two originals onto a single sheet. This mode can be used with
Duplex mode to copy four originals onto one sheet.
The following 2-in-1 options and output orientations are available.
NOTE: When placing the original on the platen, be sure to copy the
originals in page order.
4-in-1 Mode
For copying four originals onto a single sheet. This mode can be used with
Duplex mode to copy eight originals onto one sheet.
Original
Document processorPlaten
Orientation of OriginalCopy
Copying Functions
1-22 ADVANCED OPERATION GUIDE
The following 4-in-1 options and output orientations are available.
NOTE: When placing the original on the platen, be sure to copy the
originals in page order.
Types of Page Boundary Lines
The following types of the boundary lines are available.
1
Press the Copy key.
2
Press [Layout/Edit] and then [Combine].
Original
Document processorPlaten
Orientation of OriginalCopy
None DottedSolid Borders
(Cropmark)
Copying Functions
ADVANCED OPERATION GUIDE 1-23
3
Press [2 in 1] or [4 in
1], and choose the
page layout of
Layout.
4
Press [Border Line] to choose the type of the lines to indicate page
boundaries. Press [OK].
5
Press [Original Orientation] to choose orientation of the originals, either
[Top Edge Top] or [Top Edge Left]. Then press [OK].
6
Press [OK].
7
Place the originals and press the Start key.
If the original is placed on the platen, replace the original and press the
Start key.
After scanning all originals, press [Scan Finish] to start copying.
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Combine
Press [OK] to display
Add Shortcut
Layout
4 in 1
2 in 1
Left then
Down
Top Edge Top
Original
Orientation
Off
None
Border Line
Down then
Right
Down then
Left
Right then
Down
1
the image.
Copying Functions
1-24 ADVANCED OPERATION GUIDE
Margin/Centering Mode
Shift the original image to make space on the copy for binding on the left
(right) or top (bottom) side.
When you copy onto paper different from the original size, you can center
the original image on the paper.
The following margin widths are available.
Margin on the Back Side
When duplex copying, you can also specify the margin on the back side.
Auto
When Auto is specified, the left and right margins on the front are reversed
on the back. For example, if the left margin on the front is 10 mm, the right
margin on the back will be 10 mm. The top and bottom margin widths on
the back will match those on the front.
Separate Front/Back Margins
Enables you to specify the front and back settings separately.
NOTE: You can set the default margin width. Refer to Margin Default on
page 6-28 for details.
1
Press the Copy key.
2
Press [Layout/Edit] and then [Margin/Centering].
3
Press [Margin] to select the copy with margin.
Use [+] or [–] to enter the margins for Left/Right and Top/Bottom. Press [#
Keys] to use the numeric keys for entry.
Model Margin Width
Inch Models -0.75 to 0.75" (in 0.01" increments)
Metric Models -18 mm to 18 mm (in 1-mm increments)
Copying Functions
ADVANCED OPERATION GUIDE 1-25
When duplex
copying, press
[Back page margin]
to select the margin
on the back page.
Then press [OK].
Press [Centering] to
center the original
image on the paper.
4
Press [Original Orientation] to choose orientation of the originals, either
[Top Edge Top] or [Top Edge Left]. Then press [OK].
5
Press [OK].
6
Press the Start key to start copying.
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Margin/Centering
Press [OK] to display
Add Shortcut
Left/Right
Off
Margin
mm
(-18 - +18)
Top/Bottom (-18 - +18)
mm
# Keys
# Keys
Top Edge Top
Original
Orientation
Centering
Auto
Back Page
Margin
1
0.00
0.00
the image.
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Margin/Centering
Press [OK] to display
Add Shortcut
Off
Margin
Top Edge Top
Original
Orientation
Centering
1
the image.
Copying Functions
1-26 ADVANCED OPERATION GUIDE
Border Erase
Use Border Erase to prevent the appearance of shadows from around the
edges of originals. The following options can be selected.
Border Erase Sheet
Erases black borders around the single sheet original.
Border Erase Book
Erases black borders around the edges and in the middle of the original
such as a thick book. You can specify the widths individually to erase the
borders around the edges and in the center of the book.
Individual Border Erase
Specify border erase widths individually for all edges.
Original Copy
Original Copy
Original Copy
Copying Functions
ADVANCED OPERATION GUIDE 1-27
In each option, the available ranges are as below.
NOTE: To specify the default width value of Border Erase, refer to Border
Erase Default on page 6-27 for details.
1
Press the Copy key.
2
Press [Layout/Edit] and then [Border Erase].
3
Press [Border Erase Sheet] or [Border Erase Book] to select the border
erase of the book border erase.
Use [+] or [–] to enter
the width in Border
or Gutter. Press [#
Keys] to use the
numeric keys for
entry.
Press [Individual
Border Erase] to
select the individual
border erase.
Use [+] or [–] to enter
the width in Top,
Bottom, Left or
Right. Press [#
Keys] to use the
numeric keys for
entry.
Press [Original Orientation] to select the original orientation from either
[Top Edge Top] or [Top Edge Left]. Then press [OK].
4
Press [OK].
5
Press the Start key to start copying.
Specifications Border Erase Range
Inch Models 0 to 2"(in 0.01" increments)
Metric Models 0 mm to 50 mm (in 1 mm increments)
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Border Erase
Press [OK] to display
Add Shortcut
Border
Off
Border Erase
Sheet
mm
(0 - 50)
Gutter (0 - 50)
mm
# Keys
# Keys
Border Erase
Book
Individual
Border Erase
1
0
0
the image.
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Border Erase
Press [OK] to display
Add Shortcut
Top
Off
Border Erase
Sheet
mm
(0 - 50)
mm
# Keys
Border Erase
Book
Individual
Border Erase
Top Edge Top
Original
Orientation
Bottom
Left
Right
1
mm
mm
0
0
0
0
the image.
Copying Functions
1-28 ADVANCED OPERATION GUIDE
Booklet from Sheets
Delivers booklet of two-sided copies with facing pages from one-sided or
two-sided originals. Booklet, such as a magazine, is available by folding at
the center.
You can copy the cover page onto colored paper or thick paper. Paper for
the cover is supplied from the Multi Purpose tray. To feed the cover paper
from the cassette, refer to Paper Source for Cover on page 6-14.
The supported original and paper sizes are as follows.
For binding on the left side
The folded copies can be read from left to right.
Type of
Original
Center Binding
And Folding
Option*
* Capability of stapling finished copies in the center and automatically
folding them in the center. Optional 3000 Sheet Document
Finisher
and the center folding unit are required.
Original Size Paper Size
One-
sided
original,
Two-
sided
original
Not available All**
** Except for custom sized originals.
A3, B4, A4, A4-R,
B5, B5-R, Ledger,
Legal, Letter and
Letter-R
Available All
**
A3, B4, A4-R,
Ledger, Legal and
Letter-R
Book
original
Not available A3, B4, A4-R, B5-
R, A5-R, Ledger,
Letter-R and 8K
A3, B4, A4, A4-R,
B5, B5-R, Ledger,
Legal, Letter and
Letter-R
Available A3, B4, A4-R, B5-
R, A5-R, Ledger
and Letter-R
A3, B4, A4-R,
Ledger, Legal, and
Letter-R
Original Copy
Copying Functions
ADVANCED OPERATION GUIDE 1-29
For binding on the right side
The folded copies can be read from right to left.
For top binding
The folded copies can be read from top to bottom.
1
Press the Copy key.
2
Press [Layout/Edit] and then [Booklet].
3
Select [1-sided >> Booklet] to produce booklet from one-sided originals.
Select [2-sided >> Booklet] to produce booklet from two-sided originals.
Select [Book >>
Booklet] to produce
booklet from book
originals.
4
If you choose [2-sided >> Booklet] or [Book >> Booklet], select desired
binding orientation of Original.
5
Select desired binding orientation of Finishing.
Original Copy
Original Copy
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Booklet
Press [OK] to display
Add Shortcut
Original
2-sided
>>Booklet
1-sided
>>Booklet
Binding
Top/Bottom
Top Edge Top
Original
Orientation
Off
Binding
Left/Right
Book
>>Booklet
Finishing
Cover
Cover
Binding
Right
Binding
Left
Binding
Top
1
the image.
Copying Functions
1-30 ADVANCED OPERATION GUIDE
6
If you choose [1-sided >> Booklet] or [2-sided >> Booklet], you can add the
cover. Press [Cover] and select Cover. Press [OK].
7
If the optional 3000 Sheet Document Finisher and the center folding unit
are equipped, [Bind and Fold]* can be selected. Press [Saddle Stitch] and
select [Bind and Fold]. Press [OK]. Up to 16 sheets (64 pages) can be
accomplished with center margin stapling and center folding.
* Capability of stapling finished copies in the center and automatically
folding them in the center.
8
Press [Original Orientation] to choose orientation of the originals, either
[Top Edge Top] or [Top Edge Left]. Then press [OK].
9
Press [OK].
10
Place the originals in the document processor or on the platen and press
the Start key.
NOTE: When using the platen, be sure to place the original in page
order.
If the original is placed on the platen, replace the original and press the
Start key.
After scanning all originals, press [Scan Finish] to start copying.
Copying Functions
ADVANCED OPERATION GUIDE 1-31
Duplex
Use Duplex to create two-sided copies.
You can also create single-sided copies from two-sided originals or
originals with facing pages such as books. The following modes are
available.
CAUTION: To scan 2-sided originals in color using the optional document
processor, extension of the memory in the machine is required. Call
service.
One-sided to Two-sided
Produces two-sided copies from one-sided originals. In case the originals
are in odd number, the back side of the last copy will be blank.
The following binding options are available.
A Original Left/Right Binding >> Copy Left/Right Binding: Images are
copied onto the back side without being rotated.
B Original Left/Right Binding >> Copy Top Binding: Images are copied
onto the back side after being rotated 180°. When copies are bound on
top, the facing pages look in the same orientation.
Original Copy
5
4
3
2
1
5
3
4
1
2
ghi
def
abc
ghi
abc
def
ghi
abc
def
Original Copy
AB
Copying Functions
1-32 ADVANCED OPERATION GUIDE
Two-sided to One-sided
Copies each side of a two-sided original onto two individual sheets.
Optional document processor is required.
The following binding options are available.
Left/Right Binding: Images are copied onto the back side without being
rotated.
Top Binding: Images are copied onto the back side after being rotated
180°.
Two-sided to Two-sided
Produces two-sided copies from two-sided originals. Optional document
processor is required.
NOTE: The paper sizes supported in Two-sided to Two-sided mode are
Ledger, Legal, Letter, Letter-R, Statement, Oficio II, 8.5×13.5", A3, B4, A4,
A4-R, B5, B5-R, A5-R and Folio.
2
1
1
2
Original Copy
Original Copy
5
3
4
1
2
5
3
4
1
2
Copying Functions
ADVANCED OPERATION GUIDE 1-33
Book to One-sided
Copies each page of originals with facing pages onto two individual sheets.
The following binding options are available.
Left Binding: Originals with facing pages are copied from left to right.
Right Binding: Originals with facing pages are copied from right to left.
NOTE: The following sizes of originals and paper are supported in Book
to One-sided mode. Original: Ledger, Letter-R, A3, B4, A4-R, B5-R, A5-R
and 8K. Paper: Letter, A4, B5 and 16K. When you select the paper size,
change the zoom level to match that size.
Book to Two-sided
Produces two-sided copies from originals with facing pages.
NOTE: The sizes of originals supported in Book to Two-sided mode are
Ledger, Letter-R, A3, B4, A4-R, B5-R, A5-R and 8K.
1
Press the Copy key.
2
Press [Layout/Edit] and then [Duplex].
2
1
21
Original Copy
3
4
3
4
34
21
21
43
1
2
1
2
1
0
2
3
2
1
3
0
Original Copy
Copying Functions
1-34 ADVANCED OPERATION GUIDE
3
Select the desired
Duplex mode.
4
If you choose [2 sided >> 2 sided], [2 sided >> 1 sided], [Book >> 1 sided]
or [Book >> 2 sided], select the binding edge of the originals of Original.
5
If you choose [1 sided >> 2 sided], [2 sided >> 2 sided] or [Book >> 2
sided], select the binding edge of the finished copies of Finishing.
6
Press [Original Orientation] to select orientation of the originals, either [Top
Edge Top] or [Top Edge Left]. Then press [OK].
7
Press [OK].
8
Place the originals in the document processor or on the platen and press
the Start key.
If the original is placed on the platen, replace the original and press the
Start key.
After scanning all originals, press [Scan Finish] to start copying.
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Duplex
Press [OK] to display
Add Shortcut
Book
>>2-sided
1-sided
>>2-sided
Top Edge Top
Original
Orientation
1-sided
>>1-sided
2-sided
>>2-sided
Finishing
Binding
Left/Right
Binding
Top
2-sided
>>1-sided
Book
>>1-sided
1
the image.
Copying Functions
ADVANCED OPERATION GUIDE 1-35
Cover Mode
Add a cover to the finished copies. Copy the first page and/or the last page
onto colored paper or thick paper fed from the different paper source than
the regular one. The following two options are available.
1
Press the Copy key.
2
Press [Layout/Edit] and then [Cover].
3
Press [Front Cover]
or [Front and Back
Covers].
4
Press [OK].
5
Press the Start key.
If the original is placed on the platen, place the next original and press the
Start key.
After scanning all originals, press [Scan Finish] to start copying.
Type of Cover Description
Front Cover First page of the originals is copied on a different
paper.
Front and Back
Covers
First page and last page of the originals are
copied on different paper.
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Cover
Press [OK] to display
Add Shortcut
Add a cover page of a different color or
thickness, using a different paper source.
Please choose either [Front Cover] or
[Front and Back Covers].
*Set paper source for cover in System Menu.
Front and Back
Cov ers
None Front Cover
1
the image.
Copying Functions
1-36 ADVANCED OPERATION GUIDE
Form Overlay
Copy the original images onto the form. Once you scan and register the
form, the form is overlaid onto the original. You can also use a form that is
already registered in the machine's memory.
NOTE: To register a form in advance, refer to Image Overlay Form
(Copy) Box on page 4-22 for details.
Follow the steps as below for form overlay.
1
Press the Copy key.
2
Press [Layout/Edit] and then [Form Overlay].
3
Press [Scan New
Form] to use the first
page of originals as
a form.
NOTE: Press [+] or [–] in [Density] to adjust the density of the form.
Choose from ten levels in 10% increments.
To use the forms
already registered,
press [Select Stored
Form]. Press [Select
Form] to view the
form list. Select the
desired form from
the list and press
[OK].
Original CopyForms
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Form Overlay
Press [OK] to display
Add Shortcut
Density
Scan
New Form
Select
Stored Form
%
Off
(10 - 100)
1
the i mage .
Status 10/5/2006 10:10
Cancel OK
Form for Form Overlay(Copy)
Detail
Document 0
1/200
08/05/2006 10:10
Document 2 10/05/2006 10:00
Document 3 10/05/2006 10:01
Document 4 10/05/2006 10:10
Ready to copy.
Copies
Form Overlay - Select Stored Form
1
Name
Date
Size
MB21
MB21
MB36
MB30
Document 1
09/05/2006 10:00 MB30
Copying Functions
ADVANCED OPERATION GUIDE 1-37
NOTE: Press [Detail] to view the selected form data.
4
Press [OK].
5
Place the originals.
Place the original for the form on top of the other originals. When using the
optional document processor, the first page of the originals should be
placed on the top.
6
Press the Start key.
Copying Functions
1-38 ADVANCED OPERATION GUIDE
Page Numbering
Number multiple pages of originals in sequential order. The formats for
numbering include [- 1 -], [P.1] or [1/n]. The format [1/n] prints the total
number of pages in the place of n.
The page number is centered at the bottom of the page.
1
Place the originals in the document processor or on the platen with the top
edge facing either the rear or the left side of the machine.
2
Press the Copy key.
3
Press [Layout/Edit] and then [Page #].
4
Select the
numbering format
from [- 1 -], [P.1] or
[1/n].
5
To start page numbering from a page other than the first page, press [+] or
[–] of 1st Page and select the starting page. You can also enter the number
with the numeric keys after pressing [# Keys].
6
To start the numbering with a number other than 1, press [+] or [–] of Start
Number and enter the starting number. You can also enter the number with
the numeric keys after pressing [# Keys].
7
To specify the page to end numbering, press [Last Page] and select
[Manual]. Press [+] or [–] to enter the ending page and press [OK]. You can
also enter the number with the numeric keys after pressing [# Keys].
Original [ – 1 –] [P.1] [1/n]
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Page #
Press [OK] to display
Add Shortcut
1st Page
None
1/n
(1 - 10)
Start # (1 - 999)
# Keys
# Keys
Top Edge Top
Original
Orientation
P.1
Auto
Denominator
#
-1-
Auto
Last Page
1
1
1
the image.
Copying Functions
ADVANCED OPERATION GUIDE 1-39
8
The total number of pages n in the format [1/n] can be changed manually.
Press [Denominatior #] and select [Manual]. Press [+] or [–] to enter the
total number of pages and press [OK]. You can also enter the number with
the numeric keys after pressing [# Keys].
9
Press [Original Orientation] to choose orientation of the originals, either
[Top Edge Top] or [Top Edge Left]. Press [OK]
10
Press [OK].
11
Press the Start key.
Copying Functions
1-40 ADVANCED OPERATION GUIDE
Memo Mode
Delivers copies with a space for adding notes. You can also copy two
originals onto the same sheet with a space or add lines to indicate page
boundaries.
NOTE: Memo mode is available for the copy paper sizes of Ledger,
Legal, Oficio II, 8.5×13.5", Letter, Letter-R, Statement-R, A3, B4, Folio,
A4, A4-R, B5, B5-R, A5-R, 8K, 16K and 16K-R.
Layout A
Reduces images of each original page for printing onto half of a page,
leaving the other half blank for notes.
Layout B
Reduces images of two original pages for copying onto half of a single
page, leaving the other half blank for notes.
Original Copy
Original Copy
Copying Functions
ADVANCED OPERATION GUIDE 1-41
Types of Page Boundary Lines
The following boundary lines are available.
1
Press the Copy key.
2
Press [Layout/Edit] and then [Memo Page].
3
Press [Layout A] or
[Layout B]. Select
the page layout from
Layout.
4
Press [Border Line] to select the page boundary line. Press [OK].
5
Press [Original Orientation] to select orientation of the originals, either [Top
Edge Top] or [Top Edge Left]. Press [OK].
6
Press [OK].
7
Press the Start key.
None DottedSolid Borders
(Cropmark)
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Memo Page
Press [OK] to display
Add Shortcut
Off
Layout B
Top Edge Top
Original
Orientation
Layout A
None
Border L ine
Upper
R to L
Right
T to B
Left
T to B
Upper
L to R
Layout
1
the image.
Copying Functions
1-42 ADVANCED OPERATION GUIDE
Density Adjustment
Copy density is adjustable.
NOTE: You may choose Auto mode as the default setting (refer to
Density on page 6-25).
Follow the steps as below for density adjustment.
1
Press the Copy key.
2
Press [Image Quality] and then [Density].
3
To adjust density manually, press [-3] - [+3] (Lighter -Darker).
You can change the density level [-3] - [+3] (Lighter - Darker) by half a step.
To change density
automatically, press
[Auto].
4
Press [OK].
5
Press the Start key to start copying.
Mode Description
Manual Density is adjustable to either 7 or 13 different
levels.
Auto Optimum density is selected depending on
density of original.
Status 10/5/2006 10:10
Ready to copy.
Copies
Add Shortcut Cancel OK
Darker
Density
Auto
0 +1 +2 +3-1-2-3
1
Press [OK] to display
NormalLighter
-2.5 -1.5 -0.5 +0.5 +1.5 +2.5
the image.
Copying Functions
ADVANCED OPERATION GUIDE 1-43
Selection of Image Quality
Select the image quality to suit the type of original.
1
Press the Copy key.
2
Press [Image Quality] and then [Original Image].
3
Select the image
quality.
4
Press [OK].
5
Press the Start key to start copying.
Image Quality
Mode
Description
Text+Photo For originals with both text and photographs.
Text For originals primarily consisting of text.
Photo For originals primarily consisting of photographs.
Status
Ready to copy.
Copies
Cancel OK
Original Image
Press [OK] to display
Text
Select original document type
for best copy results.
[Text + Photo]: Text and photos together.
[Text]: Only text, no photos.
[Photo]: Only photos, no text.
Photo
Text+Photo
1
the image.
10/5/2006 10:10
Copying Functions
1-44 ADVANCED OPERATION GUIDE
EcoPrint
Use EcoPrint to save toner when printing. Use this function for test copies
or any other occasion where high quality print is unnecessary.
1
Press the Copy key.
2
Press [Image Quality] and then [EcoPrint].
3
Press [On].
4
Press [OK].
5
Press the Start key to start copying.
Status
Ready to copy.
Copies
Cancel OK
EcoPrint
Press [OK] to display
On
Conserve toner when printing.
Please use EcoPrint for test copies
and other situations where high-quality
copies are not necessary.
Off
Add Shortcut
10/5/2006 10:10
1
the image.
Copying Functions
ADVANCED OPERATION GUIDE 1-45
Continuous Scan
When a large number of originals cannot be placed in the document
processor at one time, the originals can be scanned in separate batches
and then copied as one job. With this function, originals are scanned until
you press [Scan Finish].
Any of the following settings can be changed during scanning.
• Original size selection
• Original orientation
• Image quality selection
• Type of original (2-sided/book original)
•Zoom
• Border erase
•Density
If you use Job Build, you can insert a blank paper during scanning or a
blank page during duplex copying.
1
Press the Copy key.
2
Press [Advanced Setup] and then [Continuous Scan].
3
If Continuous Scan is selected, press [On].
If Job Build is
selected, press [Job
Build] and select
desired binding
orientation.
4
Press [OK].
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Continuous Scan
Press [OK] to display
Add Shortcut
Job Build
On
Off
Select desired binding orientation.
Binding
Right
Binding
Top
Binding
Left
1
the image.
Copying Functions
1-46 ADVANCED OPERATION GUIDE
5
Place the originals in
the document
processor or on the
platen and press the
Start key.
If [Job Build] is
selected, the next
page can be
changed. Press
[Sheet Insertion] to
insert a blank paper.
Press [Next Copy:
On Back] in duplex
copying to print the
next page on back
page.
6
Place the next original and press the Start key. Repeat these steps to scan
the remaining originals.
After scanning all originals, press [Scan Finish] to start copying.
Status 10/5/2006 10:10
Scanning originals.
Copies
Cancel
Scanner Setting
1
A4 Plain
Copies
Printer Setti ng
Collate
Top Tray
2
A4
Top Edge Top
100%
Original Pages
Job No.: Job Name: User Name:000021 doc20060505113414 -----
2-sided2-sided
Status 10/5/2006 10:10
Copies
Cancel Scan Finish
Scanner Setting
Original
Size
Original
Orientation
Original
Image
2-sided/Book
Original
Zoom Border Erase
Density
1
Auto
Auto
2-sided
Top Edge Top
100%
Text+Photo
Off
Next Copy:On Front
Sheet
Insertion
Next Copy:
On Back
Finished Pages
Pages
A4
Paper
Selection
Plain
Scan next original(s).
Place the originals and press Start key.
Press Scan Finish to start copying.
Job No.: Job Name: User Name:000021 doc20060505113414 -----
Copying Functions
ADVANCED OPERATION GUIDE 1-47
Auto Image Rotation
Automatically rotates the image when the sizes of the original and the
loaded paper matches but the orientations are different. The images will be
rotated 90° counter-clockwise prior to copying.
NOTE: To set Auto Image Rotation as the default mode, refer to Auto
Image Rotation on page 6-29.
1
Press the Copy key.
2
Press [Advanced Setup] and then [Auto Image Rotation].
3
Press [On] to select
Auto Image
Rotation.
4
Press [OK].
5
Press the Start key to start copying.
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Auto Image Rotation
Press [OK] to display
Add Shortcut
Off
When original and paper source size are the
same, but their orientation is different,
rotate image 90 degrees when copying.
On
1
the image.
Copying Functions
1-48 ADVANCED OPERATION GUIDE
Negative Image
Inverts black and white portions of the image for printing.
1
Press the Copy key.
2
Press [Advanced Setup] and then [Negative Image].
3
Press [On] to select
Negative Image.
4
Press [OK].
5
Press the Start key to start copying.
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Negative Image
Press [OK] to display
Add Shortcut
Off
Invert black and white in image to print
"negative" copies.
On
1
the image.
Copying Functions
ADVANCED OPERATION GUIDE 1-49
Mirror Image
Copies the mirrored images of the original.
1
Press the Copy key.
2
Press [Advanced Setup] and then [Mirror Image].
3
Press [On] to select
Mirror Image.
4
Press [OK].
5
Press the Start key to start copying.
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Mirror Image
Press [OK] to display
Add Shortcut
Off
Print left-right mirrored copies
of original.
On
1
the image.
Copying Functions
1-50 ADVANCED OPERATION GUIDE
Job Finish Notice
Sends a notice by E-mail when a copy job is complete. User is notified of
the completion of a copy job while working at a remote desk, saving the
time spent waiting for the finish of copying beside the machine.
NOTE: PC should be configured in advance so that E-mail can be used.
Example of Job Finish Notice
1
Press the Copy key.
2
Press [Advanced Setup] and then [Job Finish Notice].
3
Press [Address
Book] to select the
notification address
from the address
book. Press
[Address Book],
select desired E-
mail address and
press [OK]. Press
[Detail] to view the
data of the selected
destination.
To:
h_pttr@owl-net.net
Subject:
1234 Job end report mail
Job No.: 0002
Result:
OK
End Time: Wed 27 Apr 2005 14:56:08
File Name: doc27042005145608
Job Type: Copy
------------------------------------------------
1234
[00:c0:ee:d0:01:14]
------------------------------------------------
Status 10/5/2006 10:10
Ready to copy.
Cancel OK
Job Finish Notice
Add Shortcut
Address
Entry
Destination
Address Book
Off
Detail
User A abc@ def.com
Detail Address Book
Copies
1
Copying Functions
ADVANCED OPERATION GUIDE 1-51
To directly enter the
E-mail address,
press [Address
Entry]. Press [E-mail
Address], enter the
address and press
[OK].
4
Press [OK].
5
Press the Start key to start copying. Upon completion of the job, an E-mail
notice is sent to the selected destination.
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Job Finish Notice
Add Shortcut
Address Book
E-mail
Address
Address
Entry
Off
1
Copying Functions
1-52 ADVANCED OPERATION GUIDE
File Name
Names a copy job. Add other information such as date and time or job
number as necessary. Check a job history or job status using the job name,
date and time, or job number specified here.
1
Press the Copy key.
2
Press [Advanced Setup] and then [File Name Entry].
3
Press [File Name], enter the name for a copy job, and press [OK].
To add date and
time, press [Date
and Time]. To add
job number, [Job
No.]. Added
information is
displayed in
Additional Info.
4
Press [OK].
5
Press the Start key to start copying.
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
File Name Entry
Add Shortcut
Add a file name.
Additional information such as [Job No.]
and [Date and Time] can also be set.
File Name
Additional Info.
Date and
Time
Job No.
1
Job No.
doc
Copying Functions
ADVANCED OPERATION GUIDE 1-53
Priority Override
Suspends a current job and gives the selected job a priority for copying.
The suspended job resumes after Priority Override copy is finished.
NOTE: The current job that is selected as Priority Override cannot be
suspended.
1
Press the Copy key.
2
Press [Advanced Setup] and then [Priority Override].
3
Press [On] to select
Priority Override.
4
Press [OK].
5
Press the Start key. The current copy job is suspended and the copy job
selected in Priority Override starts. The suspended job resumes after
Priority Override copy is finished.
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Priority Override
Press [OK] to display
Add Shortcut
Off
Give print job top priority and complete it
before returning to other print jobs.
On
1
the image.
Copying Functions
1-54 ADVANCED OPERATION GUIDE
Multi-Page Forms
Copies multiple originals bound together as a single set, such as
accounting forms. The optional document processor is required.
1
Place an original in the document processor.
NOTE: Place the original forms one by one in the document processor.
Insert originals binding side first in the document processor.
2
Press the Copy key.
3
Press [Advanced Setup] and then [Multi-Page Form].
4
Press [On] to select
Multi-Page Form
copying.
5
Press [OK].
6
Press the Start key.
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Multi-page Form
Press [OK] to display
Add Shortcut
Off
Copy a multi-page original such as a form,
using the document processor.
On
1
the image.
Copying Functions
ADVANCED OPERATION GUIDE 1-55
Repeat Copy
Enable additional copies in the desired quantity as necessary after a copy
job is completed. For confidential documents, you can set up a pass code
for the use of Repeat Copy. In such a case, the correct pass code must be
entered when using Repeat Copy or copies will not be delivered.
NOTE: Repeat Copy job is cleared when the main power switch is turned
off.
Repeat Copy is not available when the machine is equipped with the
optional security kit.
Repeat Copy cannot be used when the maximum number of Repeat Copy
jobs to retain in the document box is set to zero (refer to Maximum Number
of Repeat Copy Jobs on page 1-56).
You can select Repeat Copy as default setting. Refer to Repeat
Copying on page 6-34.
Giving a file name to a copy job will facilitate identification of the data when
copying (refer to File Name on page 1-52).
Selecting Repeat Copy
1
Press the Copy key.
2
Press [Advanced Setup] and then [Repeat Copy].
3
Press [On].
For confidential
jobs, press [# Keys]
and enter the pass
code.
NOTE: Enter a 4-digits pass code.
If you forget the pass code, Repeat Copy will be unavailable. Take note if
necessary.
4
Press [OK].
Status 10/5/2006 10:10
Ready to copy.
Copies
Cancel OK
Repeat Copy
Press [OK] to display
Add Shortcut
Off
On
Password(4 digits)
# Keys
1
the image.
Copying Functions
1-56 ADVANCED OPERATION GUIDE
5
Place the originals in the document processor or on the platen. Press the
Start key to start copying and register this job as a Repeat Copy job.
Outputting Repeat Copy Jobs
The Repeat Copy jobs are stored in the document box. Refer to Job
Box on page 4-2 to print out the Repeat Copy jobs.
Maximum Number of Repeat Copy Jobs
You can change the maximum number of Repeat Copy jobs to retain in the
document box.
1
Press the System Menu key.
2
Press [Document Box/Removable Memory] and then [Next] of Job Box.
3
Press [Change] of Repeat Copy Job Retention.
4
Press [+] or [–] to
enter the number of
Repeat Copy jobs to
retain.
5
Press [OK].
6
When exiting, press the Reset key repeatedly to return to the System
Menu default screen.
Status
10/5/2006 10:10
Document Box/Removable Memory - Repeat Copy Job Retention
Cancel OK
Set the maxi mum number of r epeat copy jobs to r etain.
Use [-]/[+] or the number keys to enter a number.
*Set thi s number to 0 to not r etain any r epeat copy jobs.
(0 - 50)
job(s)
1
Copying Functions
ADVANCED OPERATION GUIDE 1-57
Programmed Copying
After registering sets of frequently used functions as a single program, you
can simply press the program number as needed to recall those functions.
You can also name the programs for easy identification in recalling.
NOTE: Sending operation can be registered in the program as well. Up
to 50 functions combining copying and sending can be registered in the
program (refer to page 4-5).
Program registration is only allowed for administrator when user
authentication is required.
Registering Programs
1
Press the Program key while the copy mode is accessed.
2
Press [Register] and press a number (1 to 50) for the program number.
NOTE: If you select the program number already registered, the currently
registered functions can be replaced with the new sets of functions.
3
Check that [Copy] is selected, and press [Next].
4
To rename the
program, press
[Change] of Name.
Enter the new
program name and
press [OK].
5
Press [Register] to register the program.
Recalling Programs
1
Press the Program key.
Status 10/5/2006 10:10
Program Detail:
Back
No.:
01
ChangeName:
Cancel
ABC
Register
Copying Functions
1-58 ADVANCED OPERATION GUIDE
2
Press [Call] and
press the key
corresponding to the
program number (1
to 50) to recall.
Press [No.] to enter
the program number
directly for recalling.
NOTE: If the program cannot be recalled, the document box or the form
overlay specified in the program might have been deleted. Check the
document box.
3
Place the originals and press the Start key. Copying is performed
according to the registered program.
Editing and Deleting Programs
You can change program number and program name, or delete program.
1
Press the Program key.
2
Press [Edit] and press the key(s) corresponding to the program number (1
to 50) to change or delete.
3
To edit, change the program number and program name using the same
steps as registration and press [Register]. Choose [Yes] in the confirmation
screen to change the program.
To delete the
program, press
[Delete this
Program]. Choose
[Yes] in the
confirmation screen
to delete the
program.
Program
01
02
03
04
05
06
07
08
09
10
No.
Call Register Edit
Status 10/5/2006 10:10
Program Detail:
No. Name:Change Change
Delete this Progr am Cancel
Status
10/5/2006 10:10
Register
01 2 in 1
Copying Functions
ADVANCED OPERATION GUIDE 1-59
Registering Shortcuts
Add shortcuts in the quick setup screen for easy access to the frequently
used functions. Function name linked to the registered shortcut can be
changed as necessary. Up to 6 shortcuts can be registered.
Adding Shortcuts
Shortcut registration is performed in the setup screen of each function. Any
function which shows [Add Shortcut] can be registered as shortcut.
1
After making the desired settings in the setup screen of each function,
press [Add Shortcut].
2
Press the keys corresponding to the shortcut number (01 to 06) to register.
NOTE: If you select the shortcut number already registered, the currently
registered shortcut can be replaced with the new one.
3
To change the
shortcut number,
press [Change] of
Shortcut No. Press
[+] or [–] to change
the shortcut number
and press [OK].
To rename the
shortcut, press
[Change] of Shortcut
Name. Press
[Shortcut Name],
enter the new name and press [OK].
Check that the entry
is correct and press
[OK].
4
Press [Register] to add the shortcut. Press [Close].
Shortcut:
Use the number keys or [+]/[-] to enter a number.
Shortcut:
Cancel Register
Status 10/5/2006 10:10
(1-6)
01
1
Shortcut: Shortcut: 01
Name the shortcut.
Shortcut Name
Cancel OK
Status 10/5/2006 10:10
Copying Functions
1-60 ADVANCED OPERATION GUIDE
Editing and Deleting Shortcuts
Follow the steps as below to change shortcut number/name or delete
shortcut.
1
In the setup screen of each function, press [Add Shortcut] in the bottom of
the screen.
2
Press [Edit] and press the keys corresponding to the shortcut number (01
to 06) to change or delete.
3
To edit, change the shortcut number and shortcut name using the same
steps as registration and press [Register]. Choose [Yes] in the confirmation
screen to change the shortcut.
To delete the
shortcut, press
[Delete this
Shortcut]. Choose
[Yes] in the
confirmation screen
to delete the
shortcut.
Shortcut: 01
Cancel Register
Status 10/5/2006 10:10
Delete this Shor tcut
Change Change
01 2in1
Shortcut No.: Shortcut Name:
ADVANCED OPERATION GUIDE 2-1
2 Sending Functions
This chapter explains the functions available for sending
originals.
• Original Size Selection ................................................. 2-2
• Sending Size Selection ................................................ 2-4
• Zoom ............................................................................ 2-6
• Centering...................................................................... 2-7
• Mixed Sized Originals................................................... 2-8
• 1-sided/2-sided Selection............................................2-11
• Original Orientation .................................................... 2-12
• File Format ................................................................. 2-14
• PDF Encryption Functions.......................................... 2-15
• File Separation ........................................................... 2-18
• Image Quality ............................................................. 2-19
• Scan Density .............................................................. 2-20
• Scan Resolution ......................................................... 2-21
• Sharpness .................................................................. 2-22
• Background Density Adjustment ................................ 2-23
• Color / Grayscale / Monochrome Selection................ 2-24
• Multi-page Form ......................................................... 2-25
• Continuous Scan........................................................ 2-26
• Border Erase .............................................................. 2-27
• Enter Document Name/File Name ............................. 2-30
• Enter E-mail Subject and Body .................................. 2-31
• Finish Notice............................................................... 2-32
Sending Functions
2-2 ADVANCED OPERATION GUIDE
Original Size Selection
Select the size of originals that will serve as the basis for scanning. Be sure
to select the original size when using originals of nonstandard sizes.
Choose the original size from the following groups of original size.
1
Press the Send key.
2
Press [Type of Original/Transmission] and then [Original Size].
Item Detail Size
Standard
sizes 1
Select from
automatic
detection and
standard sizes.
Inch models: Auto, Ledger, Legal,
Letter, Letter-R, Statement,
Statement-R, 8.5×13.5", Oficio II-R,
11x15"
Metric models: Auto, A3, B4, A4, A4-
R, B5, B5-R, A5, A5-R, B6, B6-R, A6-
R, Folio
Standard
Sizes 2
Select from
standard sizes
except Standard
Sizes 1 .
Inch models: A3, B4, A4, A4-R, B5,
B5-R, A5, A5-R, B6, B6-R, A6-R,
Folio, 8K, 16 K, 16K-R
Metric models: Ledger, Legal, Letter,
Letter-R, Statement, Statement-R,
8.5×13.5", Oficio II-R, 11x15", 8K,
16K, 16K-R
Others Select from
Envelope,
Hagaki, and
Custom Original
Size *.
* Regarding the setting method of Custom Original Size (Custom 1 to
4), refer to Custom Original Size Setup on page 6-5.
Hagaki, Oufuku Hagaki, Custom 1 to 4
Size Entry Enter the size
that is not
indicated in
Standard Sizes
1 and 2.
Inch models
Horizontal: 2 to 17" (in 0.01"
increments), Vertical: 2 to 11.69" (in
0.01" increments)
Metric models
Horizontal: 50 to 432 mm (in 1 mm
increments), Vertical: 50 to 297 mm (in
1 mm increments)
Sending Functions
ADVANCED OPERATION GUIDE 2-3
3
Press [Standard
Sizes 1], [Standard
Sizes 2], [Others], or
[Size Entry] to select
original size.
When you have
selected [Size
Entry], press [+] or [-
] to set the sizes of X
(horizontal) and Y
(vertical). By
pressing [# Keys],
you can use the
numeric keys.
4
Press [OK].
5
Specify the destination, and press the Start key to start sending.
Status 10/5/2006 10:10
Place original.
Cancel OK
Add Shortcut
Ready to send.
Standard
Sizes 2
Standard
Sizes 1
Press [OK] to display
Auto
Others
Size Entry
A4
A6
B5
A3
A5
B4
A4
A5
B5
Original Size
Destination
1
the image.
B6B6
Folio
Status 10/5/2006 10:10
Place original.
Cancel OKAdd Shortcut
Ready to send.
Standard
Sizes 2
Standard
Sizes 1
Press [OK] to display
Others
Size Entry
X
Original Size
Destination
Y
mm
mm
# Keys
# Keys
(50 - 432)
(50 - 297)
1
420
297
the image.
Sending Functions
2-4 ADVANCED OPERATION GUIDE
Sending Size Selection
Select the sending size (the size of image to be sent).
Relationship between Original Size, Sending Size, and Zoom
Original Size (page 2-2), Sending Size, and Zoom (page 2-6) are related
to each other. Refer to the following table.
NOTE: When you select Sending Size that is different from Original Size,
and select the Zoom [100%], you can send the image as the actual size
(No Zoom).
1
Press the Send Key.
2
Press [Type of Original/Transmission] and then [Sending Size].
Item Detail Size
Standard
Sizes 1
Select from Same
as Original Size or
Standard Size.
Inch models: Same as Original
Size, Ledger, Legal, Letter,
Statement, 8.5×13.5", Oficio II,
11x15"
Metric models: Same as Original
Size, A3, B4, A4, B5, A5, B6, A6,
Folio
Standard
Sizes 2
Select from
standard size
except Standard
Sizes 1.
Inch models: A3, B4, A4, B5, A5,
B6, A6, Folio, 8K, 16K
Metric models: Ledger, Legal,
Letter, Statement, 8.5×13.5", Oficio
II, 11x15", 8K, 16K
Others Select from
Envelope and
Hagaki.
Hagaki, Oufuku Hagaki
Original Size and the size you
wish to send as are
the same different
Original Size Specify as
necessary
Specify as
necessary
Sending Size Select [Same as
Original Size]
Select the
required size
Zoom Select [100%]
(or [Auto])
Select [Auto]
Sending Functions
ADVANCED OPERATION GUIDE 2-5
3
Press [Standard
Sizes 1], [Standard
Sizes 2], or [Others]
to select the sending
size.
4
Press [OK].
5
Specify the destination, and press the Start key to start sending.
Status 10/5/2006 10:10
Ready to send.
Destination
Add Shortcut
A3
Cancel OK
A5 A6
A4
B4
Same as
Original
Standard
Sizes 1
Standard
Sizes 2
Others
Sending Size
Place original.
1
Press [OK] to display
the image.
B5 B6 Folio
Sending Functions
2-6 ADVANCED OPERATION GUIDE
Zoom
Scans the original by automatically zooming it depending on the sending
size.
NOTE: When zooming, select the Sending Size Selection on page 2-4.
When Custom Size or Size Entry is selected for the original size, zooming
cannot be conducted.
Depending on the combination of original size and sending size, the image
is arranged on the edge of paper. To arrange the image in the center of
Top/Bottom and Left/Right, use the centering function on the next page.
1
Press the Send key.
2
Press [Advanced Setup] and then [Zoom].
3
Press [100%] or
[Auto].
4
Press [OK].
5
Specify the destination, and press the Start key to start sending.
Item Detail
100% No Zoom (to be scanned by actual size)
Auto Zoomed automatically according to the specified
sending size.
Status 10/5/2006 10:10
Ready to send.
Destination
Add Shortcut
Enlarge or reduce original when scanning.
[100%]: Scan at actual size.
[Auto]: Enlarge or reduce to match
sending size/storing size.
Cancel OK
Auto
Zoom
Place original.
100%
Press [OK] to display
1
the image.
Sending Functions
ADVANCED OPERATION GUIDE 2-7
Centering
When you have scanned the original after specifying the original size and
sending size, depending on the sizes, the margin is created at the bottom,
or either left or right side of paper. By using the centering, the image is
arranged as the margin to be equally created at all the Top/Bottom and
Left/Right.
1
Press the Send key.
2
Press [Advanced Setup] and then [Centering].
3
Press [On].
Centering is
conducted.
4
Press [OK].
5
Specify the destination, and press the Start key to start sending.
Status 10/5/2006 10:10
Ready to send.
Destination
Add Shortcut
Move image to center of page during scan.
Cancel OK
Off
Centering
Enter Destination.
On
1
Press [OK] to display
the image.
Sending Functions
2-8 ADVANCED OPERATION GUIDE
Mixed Sized Originals
Using the optional document processor, the originals of different sizes can
be placed in a batch and sent. In this operation, up to 30 originals of
different sizes can be placed in the document processor at the same time.
Original of the Same Width
When the original width is the same, the combinations of originals that can
be placed are as follows.
• Ledger and Letter (A3 and A4)
• Legal and Letter-R (Folio and A4-R)
• B4 and B5
When the original width is different
The combinations of originals of different sizes that can be placed together
are as follows.
NOTE: You can only use metric models.
Ledger LedgerLetter Letter
LegalLegal Letter-R Letter-R
Sending Functions
ADVANCED OPERATION GUIDE 2-9
• A3, B4, A4, B5
• B4, A4-R, B5
• Folio, A4-R, B5-R
1
Place the original into the document processor.
IMPORTANT: When you place originals of different width, place the top
edge of originals to align with the width guide at the backside. If the
originals are placed unevenly, they may not be scanned correctly.
2
Press the Send key.
3
Press [Type of Original/Transmission] and then [Mixed Sized Originals].
Sending Functions
2-10 ADVANCED OPERATION GUIDE
4
Select the
combination of
originals from [Same
Width] and [Diff
Width].
5
Press [OK].
6
Specify the destination, and press the Start key to start sending.
Status 10/5/2006 10:10
Destination
Add Shortcut
Scan all sheets in document processor,
even if differently sized, then send.
*Up to 30 sheets can be placed in
document processor.
Cancel OK
Off Same Width
Mixed Sized Originals
Diff Width
1
Press [OK] to display
the image.
Ready to send.
Sending Functions
ADVANCED OPERATION GUIDE 2-11
1-sided/2-sided Selection
Select the type and binding of original depending on the original.
NOTE: To scan colored 2-sided originals using the optional document
processor, you need to add memory to the machine. Contact to your
service representative.
1
Press the Send key.
2
Press [Type of Original/Transmission] and then [2-sided/Book Original]
3
Press [1-sided], [2-
sided], or [Book].
4
When you select [2-sided] or [Book], also select the binding and the setting
orientation of original.
5
Press [OK].
6
Specify the destination, and press the Start key to start sending.
Original Type Binding
1-sided Sheet Original 1-sided —
2-sided Sheet Original 2-sided*
* Only when the optional document processor is used.
Binding Left/Right,
Binding Top
Open Book Original such
as magazine and book
Book Binding Left,
Binding Right
Status 10/5/2006 10:10
Ready to send.
Press [OK] to display
Destination
1
1-sided
2-sided/Book Original
Place original.
2-sided
Book
RightLeft
Binding
Top Edge Top
Original
Orientation
Cancel OKAdd Shortcut
the image.
Sending Functions
2-12 ADVANCED OPERATION GUIDE
Original Orientation
To send the document in the orientation that can be read properly, specify
the upper orientation of original. To use the following functions, you need
to select the setting orientation of original.
• 1-sided / 2-sided Selection
• Border Erase
When placing the original on the platen
When placing the original on the optional document processor
1
Press the Send key.
2
Press [Type of Original/Transmission] and then [Original Orientation].
Original [Top Edge Top] [Top Edge Left]
Original [Top Edge Top] [Top Edge Left]
Sending Functions
ADVANCED OPERATION GUIDE 2-13
3
Select original
orientation from
[Top Edge Top] and
[Top Edge Left].
4
Press [OK].
5
Specify the destination, and press the Start key to start sending.
Status 10/5/2006 10:10
Ready to send.
Destination
Add Shortcut
Enter the orientati on of the
original document's top edge.
Cancel OK
Top Edge Left
Original Orientation
Place original.
Top Edge Top
1
Press [OK] to display
the image.
Sending Functions
2-14 ADVANCED OPERATION GUIDE
File Format
Select the file format of the image to send.
NOTE: When the color mode in scanning has been selected for
Grayscale or Full Color, you can adjust the image quality Regarding color
mode, refer to Color / Grayscale / Monochrome Selection on page 2-24.
When the optional PDF upgrade kit has been installed, you can use PDF
encryption functions. For details, refer to the following PDF Encryption
Functions.
1
Press the Send key.
2
Press [Type of Original/Transmission] and then [File Format].
3
Select the file format from [PDF], [TIFF], [JPEG], and [High Comp. PDF].
When the color
mode in scanning
has been selected
for Grayscale or Full
Color, set the image
quality.
4
Press [OK].
5
Specify the destination, and press the Start key to start sending.
File Format
Adjustable range of image
quality
Color mode
PDF 1 Low Quality (High Comp.) to
5 High Quality (Low Comp.)
Full Color, Grayscale,
Monochrome
TIFF 1 Low Quality (High Comp.) to
5 High Quality (Low Comp.)
Full Color, Grayscale,
Monochrome
JPEG 1 Low Quality (High Comp.) to
5 High Quality (Low Comp.)
Full Color, Grayscale
High Comp.
PDF *
* Only when the optional PDF upgrade kit is installed.
1 Compression Ratio Priority
to 3 Quality Priority
Full Color
Status 10/5/2006 10:10
Place original.
Cancel OKAdd Shortcut
Ready to send.
Press [OK] to display
Image Quality
File Format
Destination
Encryption
Low Quality
1
the image.
(High Comp.)
High Quality
(Low Comp.)
Off
TIFF
PDF
JPEG
High Comp.
PDF
Sending Functions
ADVANCED OPERATION GUIDE 2-15
PDF Encryption Functions
When you have selected PDF or High Comp. PDF for file format, you can
restrict the access level of displaying, printing, and editing PDF by
assigning a secure password.
NOTE: You need to use the optional PDF upgrade kit.
The items you can restrict the access level are as follows.
1
Press the Send key.
2
Press [Type of Original/Transmission], [File Format], [PDF] or [High Comp.
PDF], and [Encryption].
3
Press T of
Compatibility, select
Acrobat4.0 or later
or Acrobat5.0 or
later.
4
When you enter the password to open PDF file, select [On] of Password to
open document.
5
Press [Password] and enter the password and then press [OK].
NOTE: For the character entry method, refer to the appendix of the
Operation Guide.
Item Value Detail
Compatibility Acrobat4.0 or later,
Acrobat5.0 or later
Select the version that is
compatible with the PDF file.
Password to
open
document
Off, On Enter the password to open the
PDF file
Password to
edit/print
document
Off, On Enter the password to edit the
PDF file
When you have entered the
password to edit/print
document, you can specifically
limit the operation.
File Format - Encryption
Cancel OK
Off
Compatibility
Acrobat4.0 and later
Middle(40-bit)
Password to open
document.
On
Off
On
Password
Confir mation
Password
Confir mation
Detail
Password
to edit/print
document.
Sending Functions
2-16 ADVANCED OPERATION GUIDE
6
For confirmation, enter the same password once again. Press
[Confirmation] and enter the password and then press [OK].
7
When you enter the password to edit the PDF file, select [On] of Password
to edit/print document.
8
In the same way as the entry of Password to open document, enter the
password to change PDF file.
9
Press [Detail].
10
Restrict the access level of the PDF file. Press T of Printing Allowed to
select the item (the contents of limit). The item to be displayed differs
according to the version of Acrobat selected in Compatibility in step 3.
11
Press T of Changes Allowed, and select the item (the contents of limit).
The item to be displayed differs according to the version of Acrobat
selected in Compatibility in step 3.
Item Detail
Not Allowed Make the printing of PDF file impossible
Allowed (Low
Resolution only)*
* Only when [Acrobat5.0 or later] is selected in Compatibility
Can print the PDF file only in low resolution
Allowed Can print the PDF file in original resolution
File Format - Detail Setting
Cancel OK
Printing Allowed
Not Allowed
Changes Allowed
Allowed
Copying of Text/Images/Others
Disable
Enable
Item Detail
Not Allowed Cannot change the PDF file
Commenting Can only add commenting
Inserting/Deleting/
Rotating Pages*
Can only insert, delete, and rotate the page of
PDF file
Page Layout
except extracting
Pages**
Can change the page layout except extracting
the pages of PDF file
Sending Functions
ADVANCED OPERATION GUIDE 2-17
12
From Copying of Text/Images/Others, select [Disable] or [Enable].
13
Press [OK] to return to File Format.
14
Specify the destination, and press the Start key to start sending.
Any except
extracting Pages
Can conduct all operations except extracting the
pages of PDF file
* Only when [Acrobat5.0 or later] is selected in Compatibility
** Only when [Acrobat4.0 or later] is selected in Compatibility
Item Detail
Item Detail
Disable Prohibit the copying of text and object on the
PDF file.
Enable Can copy text and object on the PDF file.
Sending Functions
2-18 ADVANCED OPERATION GUIDE
File Separation
Create several files by dividing scanned original data by page, and send
the files.
1
Press the Send key.
2
Press [Type of Original/Transmission] and then [File Separation].
3
Press [Each Page]
to set File
Separation.
4
Press [OK].
5
Specify the destination, and press the Start key. Scanned original is sent
after being divided into files by one page each. Three-digit serial number
such as abc_001.pdf, abc_002.pdf... is attached to the end of the file
name.
Status 10/5/2006 10:10
Ready to send.
Destination
Add Shortcut
Create and send a file for each page
of the original that was read.
Cancel OK
Each Page
File Separation
Place original.
Off
1
Press [OK] to display
the image.
Sending Functions
ADVANCED OPERATION GUIDE 2-19
Image Quality
Select image quality suitable to the type of original.
1
Press the Send key.
2
Press [Color/Image] and then [Original Image].
3
Select Image
Quality
4
Press [OK].
5
Specify the destination, and press the Start key to start sending.
Item Detail
Text + Photo Suitable for originals that contain a mixture of
text and photos
Text Sharply renders pencil text and fine lines.
Photo For better copies of photographs.
For OCR Image quality suitable for OCR software
(Applications that convert images into text data)
Status 10/5/2006 10:10
Ready to send.
Destination
Add Shortcut
Select the original document type.
[For OCR]: For documents to be read by OCR.
Cancel OK
Text
Original Image
Enter Destination.
Text+Photo Photo
for OCR
1
Press [OK] to display
the image.
Sending Functions
2-20 ADVANCED OPERATION GUIDE
Scan Density
Adjust scan density of the original. You can adjust the scan density either
automatically or manually.
1
Press the Send key.
2
Press [Color/Image] and then [Density].
3
When selecting manual density adjustment, press [-3]-[+3] (Lighter -
Darker) to adjust density.
When selecting auto
density adjustment,
press [Auto].
4
Press [OK].
5
Specify the destination, and press the Start key to start sending.
Item Detail
Manual density
adjustment
Can set density using 7 or 13 levels.
Auto density
adjustment
Can set the optimal scan density according to
the density of original.
Status 10/5/2006 10:10
Ready to send.
Destination
Add Shortcut Cancel OK
Darker
Density
Auto
0 +1 +2 +3-1-2-3
1
NormalLighter
-2.5 -1.5 -0.5 +0.5 +1.5 +2.5
Enter Destination.
Press [OK] to display
the image.
Sending Functions
ADVANCED OPERATION GUIDE 2-21
Scan Resolution
Select the fineness of scanning resolution. The finer the scanning
becomes (the larger the number becomes), the better the image quality
becomes. However, better resolution also results in larger file size (file
capacity) and longer scanning and sending times. The selectable
resolution is 200×100dpi Normal, 200×200dpi Fine, 200×400dpi Super
Fine, 300×300dpi, 400×400dpi Ultra Fine, or 600×600dpi.
NOTE: As the image to be displayed on the computer screen, 96 dpi (in
the case of Windows), and as the image to be printed by the printer, 150
to 600 dpi generally become the target. To enlarge the image and print it
in a large size, it is necessary to scan the original in high resolution.
1
Press the Send key.
2
Press [Color/Image] and then [Scan Resolution].
3
Select the resolution
4
Press [OK].
5
Specify the destination, and press the Start key to start sending.
Status 10/5/2006 10:10
Ready to send.
Destination
Add Shortcut
Select fineness of scanning resolution.
The larger the number, the better the
image resolution.
Cancel OK
400x400dpi
Ultra Fine
Scan Resolution
Place original.
300x300dpi
200x200dpi
Fine
200x100dpi
Normal
200x400dpi
Super Fine
600x600dpi
1
Press [OK] to display
the image.
Sending Functions
2-22 ADVANCED OPERATION GUIDE
Sharpness
Select the sharpness of the image outline.
1
Press the Send key.
2
Press [Color/Image] and then [Sharpness].
3
Press [-3]-[+3]
(Unsharpen -
Sharpen) to adjust
the sharpness.
4
Press [OK].
5
Specify the destination, and press the Start key to start sending.
Item Detail
Sharpen Emphasize the image outline. Make letters and
lines appear sharper.
Unsharpen Blur the image outline. Can weaken Moire
effects (grids appearing as wavelike patterns
when scanning printed photos).
Status 10/5/2006 10:10
Ready to send.
Destination
Add Shortcut Cancel OK
Sharpen
Sharpness
Place original.
Unsharpen
0 +1 +2 +3-1-2-3
1
Press [OK] to display
the image.
Sending Functions
ADVANCED OPERATION GUIDE 2-23
Background Density Adjustment
Lightens the background of the colored original when it is too dark.
1
Press the Send key.
2
Press [Color/Image] and then [Background Density Adj.].
3
Press [On], and
press [1] to [5]
(Lighter - Darker) to
adjust the density.
4
Press [OK].
5
Specify the destination, and press the Start key to start sending.
Status 10/5/2006 10:10
Place original.
Cancel OKAdd Shortcut
Ready to send.
On
Off
Background
Background Density Adj.
Lighter
12345
Darker
1
Press [OK] to display
Destination
the image.
Sending Functions
2-24 ADVANCED OPERATION GUIDE
Color / Grayscale / Monochrome Selection
Select scanning color mode. You can select from Full Color, Grayscale or
Monochrome.
NOTE: To scan colored 2-sided originals using the optional document
processor, you need to add memory to the machine. Contact your service
representative.
1
Press the Send key.
2
Press [Color/Image] and then [Color Selection].
3
Press either [Full
Color], [Grayscale],
or [Monochrome].
4
Press [OK].
5
Specify the destination, and press the Start key to start sending.
Status 10/5/2006 10:10
Ready to send.
Destination
Add Shortcut Cancel OK
MonochromeGrayscale
Color Selection
Place original.
Full Color
1
Press [OK] to display
the image.
Select a scanning color setting.
[Full Color]: Send in full color.
[Grayscale]: Send in 256 shades of gray.
[Monochrome]: Send in black and white.
Sending Functions
ADVANCED OPERATION GUIDE 2-25
Multi-page Form
Scans multiple originals bound together as a single set, such as
accounting forms. The optional document processor is required.
1
Place originals in the document processor.
NOTE: Place one form of originals at a time.
When placing the original, insert the original into the document processor,
the bound edge first.
2
Press the Send key.
3
Press [Advanced Setup] and then [Multi-page Form].
4
Press [On] to select
Multi-page Form
sending.
5
Press [OK].
6
Specify the destination, and press the Start key. When the scanning is
completed, replace the original with the next original, and press the Start
key.
Status 10/5/2006 10:10
Ready to send.
Destination
Add Shortcut
Scan a multi-page original such as a form,
using the document processor.
Cancel OK
Off
Multi-page Form
Enter Destination.
On
1
Press [OK] to display
the image.
Sending Functions
2-26 ADVANCED OPERATION GUIDE
Continuous Scan
When the multi-page originals cannot be placed in the document processor
at one time, the originals can be scanned in separate batches and then
sent as one job. With this function, originals are scanned until you press
[Scan Finish].
Any of the following settings can be changed during scanning.
• Original Size selection
• 1-sided / 2-sided selection
• Sending Size selection
• Original Orientation
• Type of Original
• Scan density
• Scan resolution
•Zoom
• Border Erase
1
Press the Send key.
2
Press [Advanced Setup] and then [Continuous Scan].
3
Press [On].
Continuous Scan is
selected.
4
Press [OK].
5
Specify the destination.
6
Place the original, and press the Start key.
When the scanning is completed, change the settings as necessary.
7
Place the next original, and press the Start key. Scan the remaining
originals by the same procedure.
When you have scanned all the originals, press [Scan Finish] to start
sending.
Status 10/5/2006 10:10
Ready to send.
Destination
Add Shortcut
Scan originals from Document Processor and
platen for output as one job.
*Settings can be changed during scanning.
Cancel OK
Off
Continuous Scan
Enter Destination.
On
1
Press [OK] to display
the image.
Sending Functions
ADVANCED OPERATION GUIDE 2-27
Border Erase
Use Border Erase to prevent the appearance of shadows from around the
edges of originals. The following options can be selected
Border Erase Sheet
Erases black borders around the single sheet original.
Border Erase Book
Erases black borders around the edges and in the middle of the original
such as a thick books. You can specify the widths individually to erase the
borders around the edges and in the center of the book.
Original Copy
Original Copy
Sending Functions
2-28 ADVANCED OPERATION GUIDE
Individual Border Erase
Specify border erase widths individually for all edges.
In each option, the available ranges are as below.
1
Press the Send key.
2
Press [Advanced Setup] and then [Border Erase].
3
Press [Border Erase Sheet] or [Border Erase Book] to select the border
erase of the book border erase.
Use [+] or [-] to enter
the width in Border
or Gutter. Press [#
Keys] to use the
number keys for
entry.
Press [Individual Border Erase] to select the individual border erase.
Use [+] or [-] to enter the width in Top, Bottom, Left or Right. Press [# Keys]
to use the number keys for entry.
Specifications Border Erase Range
Inch models 0 to 2" (in 0.01" increments)
Metric models 0 mm to 50 mm (in 1 mm increments)
Original Copy
Status 10/5/2006 10:10
Enter Destination.
Cancel OKAdd Shortcut
Ready to send.
Border Erase
Sheet
Border Erase
Book
Off
Individual
Border Erase
Border
Border Erase
Destination
Gutter
mm
mm
# Keys
# Keys
(0 - 50)
(0 - 50)
Press [OK] to display
1
0
0
the image.
Sending Functions
ADVANCED OPERATION GUIDE 2-29
Press [Original
Orientation] to select
the original
orientation from
either [Top Edge
Top] or [Top Edge
Left], and press
[OK].
4
Press [OK].
5
Specify the destination, and press the Start key to start sending.
Status 10/5/2006 10:10
Ready to send.
Destination
Add Shortcut
Off
Cancel OK
Border Erase
Sheet
Top
Border Erase
Place original.
Individual
Border Erase
Border Erase
Book
Bottom
Left
Right
(0 - 50)
mm
mm
mm
mm
# Keys
1
Press [OK] to display
Top Edge
Top
Original
Orientation
0
0
0
0
the image.
Sending Functions
2-30 ADVANCED OPERATION GUIDE
Enter Document Name/File Name
Add document name as well as Job No. and date to the scanned image.
You can specify the default for a document name.
1
Press the Send key.
2
Press [Advanced Setup] and then [File Name Entry].
3
Press [File Name].
4
Enter the document name, and press [OK].
NOTE: Up to 30 characters are available for the document name.
5
Press [Job No.] to enter the job No., and [Date and Time] to enter the date.
6
Press [OK].
7
Specify the destination, and press the Start key to start sending.
Status 10/5/2006 10:10
Enter Destination.
Cancel OKAdd Shortcut
Ready to send.
Add a file name.
Additional information such as [Job No.]
and [Date and Time] can also be set.
File Name Entry
Destination
File Name
doc
Additional Info.
Job No.
Date and Tim e
1
& [Date and Time ]
Sending Functions
ADVANCED OPERATION GUIDE 2-31
Enter E-mail Subject and Body
When sending E-mail, enter the subject and body of the E-mail.
1
Press the Send key.
2
Press [Advanced Setup] and then [E-mail Subject/Body].
3
Press [Subject].
4
Enter the subject, and press [OK].
NOTE: Up to 60 characters are available for the subject.
5
Press [Body].
6
Enter the body and press [OK].
NOTE: Up to 500 characters are available for the body.
7
Press [OK].
8
Specify the destination, and press the Start key to start sending.
Status 10/5/2006 10:10
Ready to send.
Destination
Add Shortcut
Subject
Cancel OK
Body
E-mail Subject/Body
Enter Destination.
1
Press [OK] to display
the image.
Sending Functions
2-32 ADVANCED OPERATION GUIDE
Finish Notice
Informs that the sending is completed by an E-mail.
1
Press the Send key.
2
Press [Advanced Setup] and then [Job Finish Notice]
3
When selecting the
destination from
Address Book,
press [Address
Book].
4
Specify the destination of sending the finish notice, and press [OK].
NOTE: For the procedure to select the destination from the address
book, refer to the Operation Guide.
5
To directly enter the
address, press
[Address Entry] and
then [E-mail
Address].
6
Enter the E-mail address, and press [OK].
7
Press [OK].
8
Specify the destination, and press the Start key to start sending.
When the sending is completed, the finish notice is sent to the specified E-
mail address.
Status 10/5/2006 10:10
Ready to send.
Cancel OK
Job Finish Notice
Add Shortcut
Address
Entry
Destination
Address Book
Off
Detail
Detail Address Book
Destination
1
Place original.
Status 10/5/2006 10:10
Ready to send.
Cancel OK
Job Finish Notice
Add Shortcut
Address Book
Address
Entry
Off
E-mail
Address
Destination
1
Place original.
ADVANCED OPERATION GUIDE 3-1
3Printer
This chapter explains the setting for using printer functions by
connecting to the computer using parallel interface or serial
interface (optional) of this machine.
• Parallel Interface .......................................................... 3-2
• Serial Interface ............................................................. 3-3
• Emulation ..................................................................... 3-4
• Setting of Other Printers............................................... 3-8
Printer
3-2 ADVANCED OPERATION GUIDE
Parallel Interface
The parallel interface of this machine supports both bidirectional mode and
high speed mode. Normally, use the parallel interface by [Auto] of the
default setting.
*: Default setting
1
Press the System Menu Key.
2
Press [System],
[Change] of Parallel
and then the key of
the item you want.
3
Press [OK].
4
Press the Power key, and after confirming that the Power key/indicator
and memory indicator have turned off, turn the main power off and on.
Item Detail
Auto* Depending on the computer to connect, the item
will be automatically changed. Normally, no
change to the setting is required.
Normal Communicate by the standard method of
Centronics interface.
High Speed It is possible to conduct high-speed data transfer
between this machine and the computer. (When
you cannot print properly even after connecting
this machine to the workstation, select this
mode.)
Nibble (High
Speed)
In conformity with IEEE1284 standard, send and
receive data at high speed. It supports
bidirectional communication and enables the
computer to obtain the condition of this machine.
Status 10/5/2006 10:10
System - Parallel
Select parallel interface type.
Auto
Normal High Speed Nibble(High)
Cancel OK
Printer
ADVANCED OPERATION GUIDE 3-3
Serial Interface
The serial interface can be mounted as an option. Select each item
according to the serial interface of the computer.
*: Default setting
1
Press the System Menu Key.
2
Press [System],
[Change] of Serial,
[Change] of Baud
Rate and the key of
Baud Rate you want.
3
Press [OK].
4
In the same way as Steps 2 and 3, set data bits, stop bits, parity and
protocol.
5
Press the Power key, and after confirming that the Power key/indicator
and memory indicator have turned off, turn the main power off and on.
Item Value
Baud Rate 1,200 bps, 2,400 bps, 4,800 bps, 9,600 bps*,
19,200 bps, 38,400 bps, 57,600 bps, 115,200
bps
Data Bits 7 bits, 8 bits*
Stop Bits 1 bits*, 2 bits
Parity Not use*, Odd, Even, Ignore
Protocol DTR (positive), &XOn/XOff*, DTR (positive),
DTR (negative), XOn/XOff, ETX/ACK
Status
System - Baud Rate
Set Baud rate for the serial interface.
2400bps
Cancel OK
1200bps 4800bps 9600bps
115200bps57600bps38400bps
19200bps
10/5/2006 10:10
Printer
3-4 ADVANCED OPERATION GUIDE
Emulation
Select the emulation for operating this machine by the command for other
printers.
Selection of emulation
The printer emulates Line Printer, IBM Proprinter, DIABLO 630, EPSON
LQ- 850, PCL 6, KC-GL, KPDL, and KPDL (Auto).
1
Press the System Menu Key.
2
Press [Printer],
[Change] of
Emulation and then
the key of emulation
you want.
NOTE: When you have selected [KPDL (Auto)], select the following
alternative emulation, too.
When you have selected [KPDL] or [KPDL (Auto)], set KPDL Error Report,
too. (Refer to page 3-5)
When you have selected [KC-GL], set the print size and pen, too. (Refer to
page 3-6)
3
Press [OK].
4
Press the Power key, and after confirming that the Power key/indicator
and memory indicator have turned off, turn the main power off and on.
Setting of Alternative Emulation
When you have selected [KPDL (Auto)] as emulation mode, you can switch
KPDL and another emulation mode (alternative emulation) automatically
according to the data to print. The alternative emulation you can set is [Line
Printer], [IBM Proprinter], [DIABLO 630], [EPSON LQ- 850], [PCL 6]*, and
[KC-GL] (*: Default setting).
1
Press the System Menu Key.
Status 10/5/2006 10:10
Printer - Emulation
Set emulation options.
Cancel OK
PCL6
IBM
Proprinter
DIABLO 630 EPSON
LQ-850
Line Printer
KPDL KPDL(Auto) KC-GL
Printer
ADVANCED OPERATION GUIDE 3-5
2
Press [Printer],
[Change] of
Emulation, [Alt
Emulation] and then
the key of alternative
emulation you want.
3
Press [OK].
4
Press the Power key, and after confirming that the Power key/indicator
and memory indicator have turned off, turn the main power off and on.
Setting of KPDL error report
When an error has occurred during printing in KPDL emulation mode, set
whether or not the error report is output. The default setting is Off (not
output).
1
Press the System Menu Key.
2
Press [Printer],
[Change] of
Emulation, [KPDL
Error Report] and
then [On] or [Off].
3
Press [OK].
4
Press the Power key, and after confirming that the Power key/indicator
and memory indicator have turned off, turn the main power off and on.
Status 10/5/2006 10:10
Printer - Emulation
Set alternative emulation for KPDL (Kyocera Page Description Language).
Cancel OK
PCL6
IBM
Proprinter
Line Printer DIABLO 630 EPSON
LQ-850
KC-GL
Status 10/5/2006 10:10
Printer - KPDL Error Report
Print an error report when a KPDL error occurs.
Off On
Cancel OK
Printer
3-6 ADVANCED OPERATION GUIDE
Setting of page size and pen
When you have selected KC-GL as emulation mode, you can set the page
size, eight kinds of pens, and thickness of each pen.
*: Default setting
NOTE: The default setting of thickness of pen is pen 1:1 dot, pen 2:2
dots, pen 3:3 dots...pen 8:8 dots.
1
Press the System Menu Key.
2
Press [Printer],
[Change] of
Emulation, [Page
Set] and then the
key of print size you
want.
NOTE: [Special Size] is the size designated in Prescribe SPSZ
command. For details of Prescribe command, refer to the Prescribe
Command Reference Manual (PDF format).
3
Press [OK].
4
Press [Pen Adjust],
[Change] of the pen
to change its
thickness (1 to 8),
and then [+]/[-] to set
the thickness of pen
(dots).
5
Press [OK].
Setting item Set value
Page Set B0, B1, B2, B3, A0, A1, A2, Special Size*
Pen Adjust Pen 1 to Pen 8 1 to 99 dots
Status 10/5/2006 10:10
Printer - Page Set
Select print size for KC-GL.
Cancel OK
Special Size
B1B0 B2 B3 A0
A1 A2
Status 10/5/2006 10:10
Printer - Pen 1
Set the thi ckness of the pen to use for KC-GL jobs.
Use [-]/[+] or the number keys to select thickness.
Cancel OK
(1 - 99)
dot(s)
Printer
ADVANCED OPERATION GUIDE 3-7
6
Press the Power key, and after confirming that the Power key/indicator
and memory indicator have turned off, turn the main power off and on.
Printer
3-8 ADVANCED OPERATION GUIDE
Setting of Other Printers
Regarding the setting of other printers, refer to Printer Settings on page 6-
43.
ADVANCED OPERATION GUIDE 4-1
4 Using Document Box
This chapter explains the typical procedure for utilizing
Document Box.
• What is Document Box?............................................... 4-2
• Basic Operation for Document Box.............................. 4-5
• Using a Job Box ......................................................... 4-16
Using Document Box
4-2 ADVANCED OPERATION GUIDE
What is Document Box?
Document Box is an area in the hard disk in which you can save
documents for later retrieval or sharing among multiple users.
Different Types of the Document Box Components
Document Box contains four types of component boxes which provide the
following functions.
Custom Box
Custom Box is a component box which you can create within the
Document Box and store data for later retrieval. You can create or delete
a Custom Box, and manipulate data in various ways as described below:
• Creating/Deleting a Custom Box...page 4-5
• Viewing/Editing a Document in a Custom Box...page 4-12
• Storing Documents in a Custom Box...page 4-13
• Moving/Joining/Deleting Documents in a Custom Box...page 4-13
• Printing a Document in a Custom Box...page 4-14
• Sending a Document from a Custom Box...page 4-14
Job Box
Job Box holds temporary or permanent print data for use with job options
including Private Print, Hold Job, Quick Copy, Proof and Hold, Repeat
copy and Image Overlay Form which will be discussed later.
Corresponding to these job options, four individual Job Boxes are already
provided in the Document Box.
These Job Boxes cannot be created or deleted by a user.
Private Print/Hold Job Box...page 4-16
In Private Printing, you can specify that a job is not printed until you release
the job at the operation panel. When sending the job from the application
software, specify a 4-digit access code in the printer driver.
The job is released for printing by entering the access code on the
operation panel ensuring confidentiality of the print job.
The data will be erased upon completion of print job or after the main power
switch is turned off.
In Hold Job, access codes are not mandatory, but can be set on the printer
driver if printing with PIN security is required. Then, the access code must
be entered on the operator panel to print a stored job. Print data will be
stored in the hard disk after printing. This will allow to print the same print
data repeatedly.
Using Document Box
ADVANCED OPERATION GUIDE 4-3
Quick Copy/Hold after Proof Print Box...page 4-18
Quick Copy feature facilitates additional prints of a document already
printed.
Activating Quick Copy and printing a document using the printer driver
allow the print data to be stored in the Quick Copy Job Box.
When additional copies are required, you can reprint the required number
of copies from the operation panel.
By default, up to 32 documents can be stored.
When power is turned off, all stored jobs will be deleted.
NOTE: When you attempt to store documents in excess of the above
maximum, the oldest document data will be overwritten by the latest
document data.
The Proof and Hold feature produces only a single proof print of multiple-
print job and holds printing of the remaining copies.
Printing a multiple-print job in Proof and Hold using the printer driver allows
only a single copy to be printed while maintaining the document data in the
Job Box.
To continue to print the remaining copies, use the operation panel.
You can change the number of copies to print.
Repeat Copy Box...page 4-21
Repeat Copy feature stores the copied original document data in the Job
Box and allows to print additional copies later.
By default, up to 32 documents can be stored.
When power is turned off, the original data will be deleted.
NOTE: Repeat Copy function is not available when the optional security
kit is installed.
Image Overlay Form (Copy) Box...page 4-22
Image Overlay feature copies the original document overlaid with a form or
image.
This Job Box is used to store the forms or images for overlaying.
Using Document Box
4-4 ADVANCED OPERATION GUIDE
Removable Memory Box
A USB memory inserted into the USB memory slot of the machine is also
recognizable as a Job Box. This allows to print the PDF data stored in the
USB memory.
You can directly print PDF data in the USB memory without a PC.
Saving data into the USB memory is not possible.
Fax Box
Fax Box stores the fax data received. For details, refer to the Operation
Guide supplied with the fax kit.
Using Document Box
ADVANCED OPERATION GUIDE 4-5
Basic Operation for Document Box
Using Custom Box
This section explains how to create a Custom Box, store a document and
print it from the Custom Box.
NOTE: In the following explanation, it is assumed that User Login is not
activated. For details on User Logon privileges, refer to User Privileges on
page 4-14.
Creating a New Custom Box
1
Press the Document Box key.
2
Press [Custom Box],
[Edit Box] and then
[Add].
3
To number the
Custom Box, press
[Change] of Box No..
Custom Box
No. Box Name Owner Use(%)
Edit Box
001/001
Status 10/5/2006 10:10
Store File Detail Open
Custom Box
Job Box Removable Memory
Status 10/5/2006 10:10
Box
Box No.:
Change
Box Name:
Change
Box Password:
Change
Usage Restriction:
Off
Change Auto File Deletion:
Off
Change
Cancel Add Shortcut
0001
SALES
********
Using Document Box
4-6 ADVANCED OPERATION GUIDE
4
Enter the box
number by pressing
[-]/[+] or number
keys. Press [OK].
The box number can
be from 0001 to
1000. A Custom Box
should have a
unique number.
If you enter 0000,
the smallest number
available will be
automatically assigned.
5
To name the Custom Box, press [Change] of Box Name.
6
Enter the box name of up to 32 characters. Press [OK]. For instructions on
how to enter characters, refer to Appendix in the Operation Guide.
7
User access to the box can be restricted by specifying a password to
protect the box. Entering a password is not mandatory. Press [Change] of
Box Password.
8
Press [Password] and enter a password of up to 16 characters. Press [OK].
9
Press [Confirm Password] to enter the same password again.
10
To preserve the hard disk capacity, the storage capacity for a box can be
restricted. Press [Change] of Usage Restriction.
11
To activate
restriction of
capacity, press [On].
Enter a number of
the storage capacity
for the Custom Box
in megabytes by
pressing [-]/[+] or
number keys.
To cancel restricting
the storage
capacity, press [Off].
12
Press [OK].
13
To activate automatic file deletion, press [Change] of Auto File Deletion.
Box - Box No.
Set box number.
Use [-]/[+] or the number keys to enter a number.
Enter 0000 to assign a number automatically.
(0001 - 1000)
0001
Cancel OK
Status 10/5/2006 10:10
Status 10/5/2006 10:10
Document Box/Removable Memory - Usage Restriction
Restrict the number of custom boxes that can be used.
Use [-]/[+] or the number keys to enter a number.
Off
On
Usage Restriction(1 - 30000MB)
MB
Cancel OK
30
Using Document Box
ADVANCED OPERATION GUIDE 4-7
14
This feature
automatically
deletes an
unnecessary file
after a period of time
specified. To
activate automatic
file deletion, press
[On]. Enter a
number of days after
which the file will be
automatically
deleted by pressing
[-]/[+] or number keys. The period of days should be from 1 to 31. To
deactivate the automatic file deletion, press [Off].
15
Press [OK].
16
Press [Register].
The Custom Box is
created.
17
Press [Close]. The display returns to the default Document Box screen.
Storing a Document in the Custom Box
1
Place the original to copy in
the document processor or on
the platen.
NOTE: Refer to the Operation Guide for details on placing originals on
the platen.
Status 10/5/2006 10:10
Box - Auto File Deletion
Delete stor ed documents after a set period of time.
Please set how long to store documents before deleting them.
Off
On
Storing Period(1 - 31)
day(s)
Cancel OK
30
Status 10/5/2006 10:10
Box
Box No.:
Box Name:
Box Password:
Usage Restriction:
Change
Change
Change
Change
0001
SALES
********
010
Auto File Deletion:
Change
Cancel Register
day(s)07MB
Using Document Box
4-8 ADVANCED OPERATION GUIDE
2
Select the Custom
Box to store the
document.
3
Press [Store File].
NOTE: If the Custom Box is password-protected, enter the password and
press [OK].
4
Adjust the type of
originals, scanning
density, etc., as
necessary.
5
Press the Start key. The
original is scanned and the
data is stored in the specified
Custom Box.
Status 10/5/2006 10:10
Custom Box
No. Box Name Owner Use(%)
Edit Box
001/001
001
SALES
anonymous - - - -
Store File Detail Open
Custom Box
Job Box Removable Memory
Status 10/5/2006 10:10
Custom Box
No. Box Name Owner Use(%)
001
SALES anonymous - - - -
001/001
Edit Box
Store File Detail Open
Custom Box Job Box Removable Memory
Status 10/5/2006 10:10
Ready to store in Box.
File Name:
Storing Image
Set Original.
Original
Zoom
Store
100%
- - -
:
:
:
- - -
100%
Zoom
Normal 0 200x200dpi
Fine
Density Scan
Resolution
1-sided Text+Photo Monochrome
2-sided/Book
Original
Original
Image
Color
Selection
Quick Setup Functions
Cancel
DOC
Box No.:
Box Name:
Owner:
Use(%)
SALES
01
anonymous
- - -
:
Using Document Box
ADVANCED OPERATION GUIDE 4-9
Printing a Document Stored in the Custom Box
1
Select the Custom
Box which contains
the document to
print.
2
Press [Open].
NOTE: If the Custom Box is password-protected, enter the password and
press [OK].
3
Select the document
in the list by
checking the
checkbox. The
document is
designated by a
checkmark.
You cannot select
more than one
document at a time.
To deselect, press
the checkbox again
and remove the checkmark.
4
Press [Print].
Status 10/5/2006 10:10
Custom Box
No. Box Name Owner Use(%)
Edit Box
001/001
001
SALES
anonymous - - - -
Store File Detail Open
Custom Box
Job Box Removable Memory
Status 10/5/2006 10:10
Custom Box
No. Box Name Owner Use(%)
Edit Box
001/001
001
SALES
anonymous
- - - -
Store File Detail Open
Custom Box
Job Box Removable Memory
Status 10/5/2006 10:10
Custom Box
Detail
001/001
001
0404200610574501 04/04/2006 10:57 21
Join Move Delete
Close
SALES
Print Send Store File
Name Date Size
MB
Using Document Box
4-10 ADVANCED OPERATION GUIDE
5
Change paper
selection, duplex
printing, etc., as
desired.
6
Press the Start key to start
printing.
Custom Box List
The Custom Box List is a list of the Custom Boxes you can view on the
display. It lists the boxes in ascending or descending order of numbers, or
in alphabetical order of names.
Status 10/5/2006 10:10
Ready to print from Box.
Press Star t to star t printing.
Printing Image
Original
Zoom
Paper
100%
:
:
:
A4
Auto
Paper
Selection
Off
Delete after
Printed
1-sided
>>1-sided
Collate
Duplex Collate/
Offset
Quick Setup Functions
Cancel
A4
Status 10/5/2006 10:10
Custom Box
No. Box Name Owner Use(%)
Edit Box
001/001
001
SALES
anonymous - - - -
Store File Detail Open
Custom Box
Job Box Removable Memory
002
TRADE
anonymous - - - -
Listing the boxes by name
in alphabetical order.
Listing the boxes by number in
ascending/descending order,
Using Document Box
ADVANCED OPERATION GUIDE 4-11
Document List
The document list is a list of the documents stored in the Custom Boxes.
You can manipulate the list in various ways as below.
List
Deleting a Custom Box
1
Press the Document Box key.
2
Press [Edit Box].
Status 10/5/2006 10:10
Custom Box
Name
Date Size
Detail
001/001
2006040410574501 2006/04/04 10:57
Join Move Delete
Close
2006040410575501
2006/04/04 10:58
SendPrint Store File
21 MB
30MB
SALES
Status 10/5/2006 10:10
Custom Box
Detail
001/001
2006040410575501
Join Move Delete
Close
2006040410575502
SendPrint Store File
2006040410575503
SALES
Listing the documents by
name in alphabetical order.
Listing the documents by
time of update in ascending/
descending order.
Listing the documents by
size in ascending/
descending order.
Thumbnail
Selecting more than
one document at a
time.
Selecting documents
by checking
checkboxes.
Switching to a
thumbnail display.
Highlighting a
document to display its
detail by [Detail].
Highlighting a
document to display its
detail by [Detail].
Selecting more than
one document at a
time.
Selecting documents
by checking
checkboxes.
Using Document Box
4-12 ADVANCED OPERATION GUIDE
3
Select from the box
you wish to delete in
the list and press
[Delete]. You are
prompted to confirm
the deletion.
4
To delete the box, press [Yes].
5
Press [Close]. The display returns to the default document box screen.
Viewing/Editing Box Contents
1
Press the Document Box.
2
Press [Edit Box].
3
Highlight the box
you wish to view or
edit its contents and
press [Detail/Edit].
4
The contents of the
selected box is
displayed. To edit a
content, press
[Change] in the item
you wish to edit. Edit
the contents as
desired.
5
Press [Register].
6
Press [Close]. The display returns to the default document box screen.
Document Box/Removable Memory - Custom Box
No. Name Owner Use(%)
001 SALES
anonymous
- - - -
001/001
Add
Detail/Edit Delete
Close
Status 10/5/2006 10:10
Document Box/Removable Memory - Custom Box
No. Name Owner Use(%)
001 SALES
anonymous
- - - -
001/001
Add
Detail/Edit Delete
Close
Status 10/5/2006 10:10
Status 10/5/2006 10:10
Box
Box No.:
Box Name:
Box Password:
Usage Restriction:
Change
Change
Change
Change
001
SALES
********
21
Auto File Deletion:
Change
Cancel Register
day(s)30MB
Using Document Box
ADVANCED OPERATION GUIDE 4-13
Storing Documents
A Custom Box can hold up to 1,000 documents. Refer to Storing a
Document in the Custom Box on page 4-7 for details.
Moving/Joining/Deleting a Document
Moving a Document
The documents in the Custom Box can be moved to any other box. Refer
to Chapter 3 Basic Operation of the Operation Guide for details.
Joining Documents
The documents in the Custom Box can be joined in one document. Refer
to Chapter 3 Basic Operation of the Operation Guide for details.
Deleting a Document
1
Press the Document Box key.
2
Press [Custom Box]
and choose the box
which contains the
document you wish
to delete.
3
Press [Open].
NOTE: If the Custom Box is password-protected, enter the password and
press [OK].
Custom Box
No. Box Name Owner Use(%)
001 SALES anonymous - - - -
001/001
Edit Box
Store File Detail
Removable Memory
Status 10/5/2006 10:10
Job BoxCustom Box
Open
Custom Box
No. Box Name Owner Use(%)
001 SALES
anonymous
- - - -
001/001
Edit Box
Store File Detail
Removable Memory
Status 10/5/2006 10:10
Job BoxCustom Box
Open
Using Document Box
4-14 ADVANCED OPERATION GUIDE
4
Select the document
you wish to delete by
checking the
checkbox. The
document is marked
with a checkmark.
NOTE: [Delete] is disabled until the document is selected. To deselect,
press the checkbox again and remove the checkmark.
5
Press [Delete].
6
Press [Yes] to delete the document.
Printing a Document
To print a document in the Custom Box, refer to Chapter 3 Basic Operation
in the Operation Guide for details.
Sending a Document
To send a document in the custom box, refer to Chapter 3 Basic Operation
in the Operation Guide for details.
User Privileges
When User Login is activated, accessibility to the Document Box
components will vary depending on the given user privilege.
Accessibilities vary depending on user privilege as follows:
Custom Box
Name Date Date
002 0404200611301702 04/04/2006 11:30
001/001
Edit Box
Send Join
Status 10/5/2006 10:10
Print Move Delete Store File
001 0404200611301701 04/04/2006 11:30
0404200611301703 04/04/2006 11:30
Close
MB21
MB30
MB36
SALES
003
Accessibility
Access level
Administrator User
Creating a box Yes No
Changing box owner Yes No
Deleting a box Others No No
Owner Yes Yes
Renaming a box Others Yes No
Owner Yes Yes
Using Document Box
ADVANCED OPERATION GUIDE 4-15
Restricting the Accessibility to a Box
The accessibility to a Custom Box differs depending on the level of
privileges as follows:
Administrator: An administrator can gain access and manipulate all
boxes.
User: A user can gain access and manipulate his/her own boxes
and the shared boxes.
NOTE: A user who is given a network authentication but not registered in
the user list is limited to access the shared boxes only.
Password Entry Requirement
When User Login is activated, the way a password is required differs
depending on the level of privileges as follows:
Administrator: The administrator is not required to enter a password to
gain access to any box.
User: The user is required to enter a password to gain access to
a box which is protected by a password. The user is not
required to enter a password to gain access to his/her own
boxes.
Changing how a box is
shared
Others Yes No
Owner Yes Yes
Changing the password
to a box
Others No No
Owner Yes Yes
Overwriting the
password to a box
Others Yes No
Owner Yes No
Adjusting the box
capacity
Others Yes No
Owner Yes No
Changing the period of
using a box
Others Yes No
Owner Yes Yes
Accessibility
Access level
Administrator User
Using Document Box
4-16 ADVANCED OPERATION GUIDE
Using a Job Box
Private Print/Stored Job Box
Private Print/Stored Job Box stores the print data which is printed by using
the printer driver as a Private Print/Stored Job.
Refer to the Extended Printer Driver User Guide on how to print a job as
Private Print or Stored Job using the printer driver.
Printing a Document in Private Print/Stored Job Box
1
Press the Document Box key.
2
Press [Job Box].
3
Select [Private Print/Stored Job] and press [Open].
4
Select the creator of
the document to
print and press
[Open].
5
Select the document
and press [Print].
6
If the document is protected by a password, enter the password using the
numeric keys.
7
Specify the number of copies to print as desired.
8
Press [Start Print] to start printing.
Upon completion of printing, the Private Print job is automatically deleted.
Job Box
Status 10/5/2006 10:10
Close
Private Print/Stored Job
001/002
Open
5
2
1
1
1
User 1
User 2
User 3
User 4
User 5
User Name Files
001/001
Status 10/5/2006 10:10
Detail
Close
Private Print/Stored Job
Document 0.pdf
Document 1.pdf
Document 2.pdf
Document 3.pdf
Document 4.pdf
Print Delete
2005/10/10 10:10
2005/10/10 10:10
2005/10/10 10:10
2005/10/10 10:10
2005/10/10 10:10
Name Date Size
MB30
MB21
MB21
MB36
MB30
Using Document Box
ADVANCED OPERATION GUIDE 4-17
Viewing a Document
1
Press the Document Box key.
2
Press [Job Box].
3
Select [Private Print/Stored Job] and press [Open].
4
Select the creator of
the document and
press [Open].
5
To view the
document, select
the document to
view and press
[Detail].
6
If the document is protected by a password, enter the password using the
numeric keys. Press [OK].
7
To close the document, press [Close].
Deleting a Document
1
Press the Document Box key.
2
Press [Job Box].
3
Select [Private Print/Stored Job] and press [Open].
Job Box
Status 10/5/2006 10:10
Close
Private Print/Stored Job
001/002
Open
5
2
1
1
1
User 1
User 2
User 3
User 4
User 5
User Name Files
001/001
Status 10/5/2006 10:10
Detail
Close
Private Print/Stored Job
Document 0.pdf
Document 1.pdf
Document 2.pdf
Document 3.pdf
Document 4.pdf
Print Delete
2005/10/10 10:10
2005/10/10 10:10
2005/10/10 10:10
2005/10/10 10:10
2005/10/10 10:10
Name Date Size
MB30
MB21
MB21
MB36
MB30
Using Document Box
4-18 ADVANCED OPERATION GUIDE
4
Select the creator of
the document and
press [Open].
5
To delete the
document, select
the document and
press [Delete].
If the document is protected by a password, enter the password using the
numeric keys and the document is deleted.
Quick Copy/Proof and Hold Print Box
Quick Copy/Proof and Hold Box stores the print data which is printed by
using the printer driver as a Quick Copy or Hold after Proof Print job.
Refer to the Extended Printer Driver User Guide on how to print a job as
Quick Copy or Proof and Hold Print job using the printer driver.
Configuring the Number of Documents to Store
To preserve the free space on the hard disk, the maximum number of
documents to be stored in the Quick Copy/Proof and Hold Print Box can be
configured.
1
Press the System Menu key.
2
Press [Document Box/Removable Memory], [Next] of Job Box, then
[Change] of Quick Copy Job Retention.
Job Box
Status 10/5/2006 10:10
Close
Private Print/Stored Job
001/002
Open
5
2
1
1
1
User 1
User 2
User 3
User 4
User 5
User Name Files
001/001
Status 10/5/2006 10:10
Detail
Close
Private Print/Stored Job
Document 0.pdf
Document 1.pdf
Document 2.pdf
Document 3.pdf
Document 4.pdf
Print Delete
2005/10/10 10:10
2005/10/10 10:10
2005/10/10 10:10
2005/10/10 10:10
2005/10/10 10:10
Name Date Size
MB30
MB21
MB21
MB36
MB30
Using Document Box
ADVANCED OPERATION GUIDE 4-19
3
Press [+] or [-] to
enter a number
between 0 and 50
(documents).
NOTE: If you enter 0, Quick Copy/Proof and Hold Print feature is not
available.
4
Press [OK].
Printing a Document
1
Press the Document Box key.
2
Press [Job Box].
3
Select [Quick Copy/Proof and Hold] and press [Open].
4
Select the creator of
the document and
press [Open].
5
Select the document
to print, and press
[Print].
Document Box/Removable Memory - Quick Copy Job Retention
Set the maximum number of quick copy/proof print jobs to retain.
Use [-]/[+] or the number keys to enter a number.
*Set thi s number to 0 to not retain any quick copy/pr oof print jobs.
(0 - 50)
10
Cancel OK
Status 10/5/2006 10:10
job(s)
Job Box
Status 10/5/2006 10:10
Close
001/002
Open
5
4
3
2
1
User 1
User 2
User 3
User 4
User 5
User Name Files
Quick Copy/Proof and Hold
001/001
Status 10/5/2006 10:10
Detail
Close
Quick Copy/Proof and Hold
Document 0.doc
Document 1.doc
Document 2.doc
Document 3.doc
Document 4.doc
Print Delete
2005/10/10 10:10
2005/10/10 10:10
2005/10/10 10:10
2005/10/10 10:10
2005/10/10 10:10
Name Date Size
MB30
MB21
MB21
MB36
MB30
Using Document Box
4-20 ADVANCED OPERATION GUIDE
6
Specify the number of prints as desired.
7
Press [Start Print] to start printing.
Viewing a Document
1
Press the Document Box key.
2
Press [Job Box], [Quick Copy/Proof and Hold], then [Open].
3
Select the creator of
the document and
press [Open].
4
Select the document
to view and press
[Detail]. The
document can be
viewed.
5
Press [Close] to end viewing.
Deleting a Document
1
Press the Document Box key.
2
Press [Job Box], [Quick Copy/Proof and Hold], then [Open].
Job Box
Status 10/5/2006 10:10
Close
001/002
Open
5
4
3
2
1
User 1
User 2
User 3
User 4
User 5
User Name Files
Quick Copy/Proof and Hold
001/001
Status 10/5/2006 10:10
Detail
Close
Quick Copy/Proof and Hold
Document 0.doc
Document 1.doc
Document 2.doc
Document 3.doc
Document 4.doc
Print Delete
2005/10/10 10:10
2005/10/10 10:10
2005/10/10 10:10
2005/10/10 10:10
2005/10/10 10:10
Name Date Size
MB30
MB21
MB21
MB36
MB30
Using Document Box
ADVANCED OPERATION GUIDE 4-21
3
Select the creator of
the document and
press [Open].
4
Select the document
to delete and press
[Delete].
5
Press [Yes]. The document is deleted.
Repeat Copy Box
Configuring the Number of Documents to Store
To preserve the free space on the hard disk, the maximum number of
documents to be stored in the Repeat Copy Box can be configured.
To configure this, refer to Configuring the Number of Documents to Store
in Quick Copy/Hold after Proof Print Box. Press [Change] in Repeat Copy
Job Retention in step 2.
Job Box
Status 10/5/2006 10:10
Close
001/002
Open
5
4
3
2
1
User 1
User 2
User 3
User 4
User 5
User Name Files
Quick Copy/Proof and Hold
001/001
Status 10/5/2006 10:10
Detail
Close
Quick Copy/Proof and Hold
Document 0.doc
Document 1.doc
Document 2.doc
Document 3.doc
Document 4.doc
Print Delete
2005/10/10 10:10
2005/10/10 10:10
2005/10/10 10:10
2005/10/10 10:10
2005/10/10 10:10
Name Date Size
MB30
MB21
MB21
MB36
MB30
Document Box/Removable Memory - Quick Copy Job Retention
Set the maximum number of quick copy/proof print jobs to retain.
Use [-]/[+] or the number keys to enter a number.
*Set thi s number to 0 to not retain any quick copy/pr oof print jobs.
(0 - 50)
30
Cancel OK
Status 10/5/2006 10:10
job(s)
Using Document Box
4-22 ADVANCED OPERATION GUIDE
Printing a Document
1
Press the Document Box key.
2
Press [Job Box].
3
Select [Repeat Copy] box, and press [Open].
4
Select the document
to print and press
[Print].
5
If the document is protected by a password, enter the password using the
numeric keys.
6
Press [Start Print] to start printing.
The Repeat Copy Box job will be erased when the main power switch is
turned off.
Image Overlay Form (Copy) Box
Storing a Form
The Image Overlay Form (Copy) Box holds form overlay documents. To
store a single page form for overlaying in this box, proceed as follows:
1
Place the original in the
document processor or on the
platen.
NOTE: Refer to the Operation Guide for details.
2
Press the Document Box key and [Job Box].
Job Box
Name Date Size
2006060600531002
2006/06/06 10:10
001/001
Detail
Print
Close
Status 10/5/2006 10:10
Delete
Repeat Copy
MB21
Using Document Box
ADVANCED OPERATION GUIDE 4-23
3
Press [Form for
Form Overlay
(Copy)] and press
[Open].
4
Press [Store File].
5
If necessary, adjust the type of original, scanning density, etc. before the
original is scanned.
6
Press the Start key. The
original is scanned and stored
in the [Form for Form Overlay
(Copy)] box.
Copying with an Image Overlay
Refer to Form Overlay on page 1-36 for the procedures to change type and
density of the form preselected in the Image Overlay Form (Copy) box.
Viewing a Stored Form
1
Press the Document Box key.
2
Press [Job Box].
3
Select [Form for Form Overlay (Copy)] box, and press [Open].
Job Box
Box Name Files
User
001/001
Removable Memory
Status 10/5/2006 10:10
Job BoxCustom Box
Open
Quick Copy/Proof and Hold
Repeat Copy
Form for Form Overlay(Copy)
21
21
21
21
Job Box
Name Date Size
2005101000531011
001/001
Detail
Print
Close
Status
10/5/2006 10:10
Delete
Form for Form Overlay(Copy)
Store File
2005101000531010 2005/10/10 10:10
2005/10/10 10:10 MB30
MB21
Using Document Box
4-24 ADVANCED OPERATION GUIDE
4
Select the form to
view and press
[Detail].
5
Press [Close].
Deleting a Form Stored
1
Press the Document Box key.
2
Press [Job Box].
3
Select [Image Overlay Form (Copy)] and press [Open].
4
Select the form to
delete and press
[Delete].
5
Press [Yes]. The form is deleted.
Status 10/5/2006 10:10
Job Box
Name Date Size
Detail
001/001
2006040410594501
2006/04/04 10:59
Delete
Close
2006040410585501
2006/04/04 10:58
Print Store File
Form for Form Overlay(Copy)
2006040410575501
2006/04/04 10:57
MB30
MB36
MB21
Status 10/5/2006 10:10
Job Box
Name Date Size
Detail
001/001
2006040410594501
2006/04/04 10:59
Delete
Close
2006040410585501
2006/04/04 10:58
Print Store File
Form for Form Overlay(Copy)
2006040410575501
2006/04/04 10:57
MB30
MB36
MB21
ADVANCED OPERATION GUIDE 5-1
5 Status / Job Cancel
This chapter explains how to check the status and history of
jobs and cancel the jobs while processing or waiting to be
printed.
This chapter also contains how to check the remaining amount
of toner and paper and the condition of devices, and cancel
the fax communication.
• Checking Job Status..................................................... 5-2
• Checking Job History ................................................... 5-8
• Pause and Resumption of Job ................................... 5-10
• Canceling of Job..........................................................5-11
• Priority Override the Waiting Jobs.............................. 5-12
• Checking the Remaining Amount of Toner and Paper5-13
• Device/Communication .............................................. 5-14
Status / Job Cancel
5-2 ADVANCED OPERATION GUIDE
Checking Job Status
Check the status of jobs while processing or waiting to be printed.
Available Status Screens
The processing and waiting statuses of jobs are displayed as a list on the
touch panel in four separated screens - Printing Jobs, Sending Jobs,
Sending Jobs - Timer waiting, and Storing Jobs. The following job statuses
are available.
Displaying Status Screen
1
Press the Status/Job Cancel key.
2
Press either of
[Printing Jobs],
[Sending Jobs], or
[Storing Jobs] to
check the status. To
check the scheduled
transmission job,
press [Sending
Jobs] and then
[Scheduled Job].
Contents of the Status Screen
The items and keys displayed on the Status screen are as follows.
Screen Job statuses to be displayed
Printing Jobs • Copy
• Printer
• FAX reception
• E-mail reception
• Printing from Document Box
• Job Report /List
• Printing data from removable memory
Sending Jobs • FAX transmission
• PC (SMB/FTP) transmission
•E-mail
•TWAIN
• Multiple destination
• Sending Job FAX using Delayed
transmission
Storing Jobs • Scan
•FAX
• Printer
Status Scheduled Job Log
Type All
Job No. Accepted Time Type
abc@ def.com
User Name Status
InProcess438 14:47
Status
Destination
001/001
Cancel
Printing Jobs Sending Jobs Storing Jobs Device/
Communication
Paper/Supplies
Status Pausing Scanner. 10/5/2006 10:10
Detail
Status / Job Cancel
ADVANCED OPERATION GUIDE 5-3
Printing Jobs Status
screen
Status
Status Log
Type All
Job No. Accepted Time Type
438
Job Name User Name Status
14:44 doc20060225144435 Waiting
001/001
Pause All
Print Jobs
Cancel Priority
Override
Detail
Printing Jobs Sending Jobs Storing Jobs Device/
Communication
Paper/Supplies
Status 10/5/2006 10:10
123 4 5 6
7
8910 11
No. Item / Key Detail
1 Job No. Acceptance No. of job
2 Accepted Time Accepted Time of job
3 Type Icons that indicate the job type
Copy job
Printer job
FAX reception
E-mail reception
Job from Document Box
Report / List
Data from Removable Memory
4 Job Name Job Name or file name
5 User Name When there is no User Name that
executed this job or Login User Name
information to be displayed,
anonymous is displayed
6 Status Name Status of job
InProcess: The status before
starting to print such as
when scanning originals.
Printing:
Waiting: Print Waiting
Suspending: Suspending printing by
pausing print job or error
Canceling: Canceling the job
7[T] of Type Sorts by specific type of job
Status / Job Cancel
5-4 ADVANCED OPERATION GUIDE
Sending Jobs Status
screen
8 [Pause all Print Jobs] Pauses all the printing jobs. By
pressing this key again, the printing
jobs will be resumed.
9 [Cancel] Select the job to be canceled from the
list, and press this key.
10 [Priority Override] Select the job to be overridden, and
press this key.
(Refer to Priority Override the Waiting
Jobs on page 5-12)
11 [Detail] Select the job to display detailed
information from the list, and press
this key. (Refer to Checking the
Detailed Information of Histories on
page 5-9)
No. Item / Key Detail
Status Scheduled Job Log
Type All
Job No. Ac cepted Time T ype
abc@ def.com
User Name Status
InProcess438 14:47
Status
Destination
001/001
Cancel
Printing Jobs Sending Jobs Storing Jobs Device/
Communication
Paper/Supplies
Status Pausing Scanner. 10/5/2006 10:10
Detail
123 4 5 6
7
89
No. Item / Key Detail
1 Job No. Acceptance No. of job
2 Accepted Time Accepted Time of job
3 Type Icons that indicate the job type
Sending Job FAX
Sending Job PC (SMB/FTP)
Sending Job E-mail
Sending Job TWAIN
Sending Job Multiple
4 Destination Destination (Either destination name,
FAX number, E-mail address, or
server name)
Status / Job Cancel
ADVANCED OPERATION GUIDE 5-5
Storing Jobs Status
screen
5 User Name When there is neither User Name that
executed this job nor Login User
Name information, anonymous is
displayed.
6 Status Status of job
InProcess: The status before
starting sending such as
during scanning
originals
Sending
Waiting: Sending Waiting
Canceling: Canceling the job
7[T] of Type Can only display specific kinds of
jobs.
8 [Cancel] Select the job you want to cancel from
the list, and press this key.
9 [Detail] Select the job whose detailed
information you want to display from
the list, and press this key. (Refer to
Checking the Detailed Information of
Histories on page 5-9)
No. Item / Key Detail
Status Log
Type
All
Job No. Accepted Time Type
doc20060225144758
User Name Status
InProcess438 14:47
Status
Job Name
001/001
Cancel
Printing Jobs Sending Jobs Storing Jobs
Device/
Communication
Paper/Supplies
Status 10/5/2006 10:10
Detail
123 4 5 6
7
89
No. Display / Key Details
1 Job No. Acceptance No. of job
2 Accepted Time Accepted Time of job
3 Type Icons that indicate the job type
Storing Job Scan
Storing Job Printer
Storing Job FAX
Status / Job Cancel
5-6 ADVANCED OPERATION GUIDE
Checking the Detailed Information of Jobs
Check the detailed information of each job.
1
Press the Status/Job Cancel key.
2
Press [Printing Jobs], [Sending Jobs], or [Storing Jobs].
To check the scheduled transmission, press [Sending Jobs] and then
[Scheduled Job].
3
Select the job to check details from the list, and press [Detail].
Detailed information
of the selected job is
displayed.
4 Job Name Job name or file name is displayed.
5 User Name When there is neither User Name that
executed this job nor Login User
Name information, anonymous is
displayed.
6 Status Status of job
InProcess: The status before
starting to save such as
during scanning
originals
Storing: Storing Data
Canceling: Canceling the job
7[T] of Type Can only display specific kinds of
jobs.
8 [Cancel] Select the job you want to cancel from
the list, and press this key.
9 [Detail] Select the job whose detailed
information you want to display from
the list, and press this key. (Refer to
Checking the Detailed Information of
Histories on page 5-9)
No. Display / Key Details
Status
Status Log
Type All
Job No. Accepted Time Type
438
Job Name User Name Status
14:44 doc20060225144435 Waiting
001/001
Pause All
Print Jobs
Cancel Priority
Override
Detail
Printing Jobs Sending Jobs Storing Jobs Device/
Communication
Paper/Supplies
Status 10/5/2006 10:10
Status / Job Cancel
ADVANCED OPERATION GUIDE 5-7
NOTE: To check the information of the next/previous page, press [T] or
[S].
In Sending Jobs, press [Detail] of Destination to check the destination.
When two or more destinations are selected, Status/Destination is
displayed. Pressing [Detail] in this step displays the selected destinations
as a list. Press [T] or [S] to select the destination and then press [Detail].
The information on the selected destination is displayed for confirmation.
4
To exit from the detailed information, press [Close].
Status / Job Cancel
5-8 ADVANCED OPERATION GUIDE
Checking Job History
Check the history of completed jobs.
NOTE: Job history is also available by Command Center or KM-NET
VIEWER from the computer.
Available Job History Screens
The job histories are displayed separately in three screens - Printing Jobs,
Sending Jobs, and Storing Jobs. The following job histories are available.
Displaying Job History Screen
1
Press the Status/Job Cancel key.
2
Press either of
[Printing Jobs],
[Sending Jobs], or
[Storing Jobs] to
check the log, and
press [Log].
Screen Job histories to be displayed
Printing Jobs • Copy
•Printer
• FAX reception
• E-mail reception
• Printing from Document Box
• Job Report / List
• Printing data from removable
memory
Sending Jobs • FAX transmission
• PC (SMB/FTP) transmission
•E-mail
•TWAIN
• Multiple destination
Storing Jobs • Scan
•FAX
•Printer
Status Log
Type All
Job No. Date Type
doc20060225141427
User Name Result
OK000080 01/25 14:14
Status
Job Name
001/001
Printing Jobs Sending Jobs Storing Jobs
Device/
Communication
Paper/Supplies
Status Exec uting TX job . 10/5/2006 10:10
Detail
doc20060225142253 OK000081 01/25 14:22
doc00100043520060225142110 OK
000082 01/25 14:21
doc20060225142358 NG
000083 01/25 14:23
doc20060225145034 OK000084 01/25 14:50
Status / Job Cancel
ADVANCED OPERATION GUIDE 5-9
Checking the Detailed Information of Histories
Check the detailed information of each history.
Display of the detailed information of Job Finish history
1
Press the Status/Job Cancel key.
2
Press [Printing Jobs], [Sending Jobs] or [Storing Jobs] and then [Log].
3
Select the job to check details from the list, and press [Detail].
Detailed information
of the selected job is
displayed.
NOTE: To check the information of the next/previous page, press [T] or
[S].
4
To exit from the detailed information, press [Close].
Status Log
Type All
Job No. Date Type
doc20060225141427
User Name Result
OK000080 01/25 14:14
Status
Job Name
001/001
Printing Jobs Sending Jobs Storing Jobs
Device/
Communication
Paper/Supplies
Status Exec uting TX job . 10/5/2006 10:10
Detail
doc20060225142253 OK000081 01/25 14:22
doc00100043520060225142110 OK
000082 01/25 14:21
doc20060225142358 NG
000083 01/25 14:23
doc20060225145034 OK000084 01/25 14:50
Status / Job Cancel
5-10 ADVANCED OPERATION GUIDE
Pause and Resumption of Job
Pause /resume all printing jobs in printing/waiting.
1
Press the Status/Job Cancel key.
2
Press [Pause All
Print Jobs] on the
Printing Jobs Status
screen. Printing is
paused.
3
When resuming the
printing of job that
has been paused,
press [Resume All
Print Jobs].
Status
Status Log
Type All
Job No. Accepted Time Type
438
Job Name User Name Status
14:44 doc20060225144435 InProcess
001/001
Pause All
Print Jobs
Cancel Priority
Override
Detail
Printing Jobs Sending Jobs Storing Jobs Device/
Communication
Paper/Supplies
Status 10/5/2006 10:10
Status
Status Log
Type All
Job No. Accepted Time Type
438
Job Name User Name Status
14:44 doc20060225144435 Pause
001/001
Resume All
Print Jobs
Cancel Priority
Override
Detail
Printing Jobs Sending Jobs Storing Jobs Device/
Communication
Paper/Supplies
Status 10/5/2006 10:10
Status / Job Cancel
ADVANCED OPERATION GUIDE 5-11
Canceling of Job
Cancel the job in printing/waiting.
NOTE: You cannot cancel the printing job of received fax.
1
Press the Status/Job Cancel key.
2
Press [Printing Jobs], [Sending Jobs], or [Storing Jobs].
3
Select the job to be
canceled, and press
[Cancel].
4
Press [Yes] in the confirmation screen. Canceling is displayed in the
Status area, and the job is deleted.
NOTE: When the job is completely canceled, the canceled job is
displayed on the history screen. (For details of job history, refer to
Checking Job History on page 5-8)
5
To cancel another job, repeat steps 2 to 4.
Status
Status Log
Type All
Job No. Accepted Time Type
438
Job Name User Name Status
14:44 doc20060225144435 Canceling
001/001
Pause All
Print Jobs
Cancel Priority
Override
Detail
Printing Jobs Sending Jobs Storing Jobs Device/
Communication
Paper/Supplies
Status 10/5/2006 10:10
Status / Job Cancel
5-12 ADVANCED OPERATION GUIDE
Priority Override the Waiting Jobs
Priority Override function suspends the current job and prints the job in
waiting first.
NOTE: The current job that is selected as Priority Override cannot be
suspended. After the current Priority Override job is completed, the next
Priority Override job is printed.
1
Press the Status/Job Cancel key.
2
Select the job to give
a priority, and press
[Priority Override].
3
Press [Yes] in the confirmation screen. The current job in printing is
suspended, and the job for override printing starts.
4
When the Priority Override is completed, the printing job that has been
suspended will be resumed.
Status
Status Log
Type All
Job No. Accepted Time Type
438
Job Name User Name Status
14:44 doc20060225144435 InProcess
001/001
Pause All
Print Jobs
Cancel Priority
Override
Detail
Printing Jobs Sending Jobs Storing Jobs Device/
Communication
Paper/Supplies
Status 10/5/2006 10:10
Status / Job Cancel
ADVANCED OPERATION GUIDE 5-13
Checking the Remaining Amount of Toner and Paper
Check the remaining amount of toner, paper, and staple on the touch
panel.
1
Press the Status/Job Cancel key.
2
Press [Paper/
Supplies] to check
the remaining
amount of toner,
paper, and staple.
Toner Information
Remaining amount of toner
You can check the remaining amount of toner by 11 stages from 100 to 0%.
Status of waste toner box
You can check the status of waste toner box.
Paper
You can check the size, orientation, type, and remaining amount of paper
in each paper source.
Others
You can check the status of staple and punch waste box.
Detail
Toner Information Paper Others
Toner Status Size T ype Status Type Status
Black(K) A3
A3
A4
A4
A4
Plain
Plain
Plain
Plain
Plain
30%
30%
30%
30%
0%
Staple A
Staple B No Staples
OK
Printing Jobs Sending Jobs Storing Jobs
Device/
Communication
Paper/Supplies
Status 10/5/2006 10:10
%
Punch waste OK
Waste Toner OK
Status / Job Cancel
5-14 ADVANCED OPERATION GUIDE
Device/Communication
Check the status or configure the devices/lines installed or connected to
this machine.
Displaying Device/Communication Screen
1
Press the Status/Job Cancel key.
2
Press [Device/Communication]
The screen to check the status or configure the devices is displayed.
Check of Device Status
Scanner
The status of original scanning in the document processor (optional) or the
error information (paper jam, opened cover, etc.) is displayed.
Printer
The error information such as paper jam, out of toner, and out of paper, and
the status such as waiting and printing are displayed.
Hard Disk
The information such as formatting, overwriting for erasure, and error
occurrence is displayed.
FAX Backup Memory
Usage and Capacity of the backup memory are displayed.
Detail
Scanner
Printer
Removable Memory
Hard Disk
FAX Backup Memory
Memory Card
Ready .
Ready .
Safely removable.
Error has occurred.
Not connected.
Not connected.
Format Remove
Display
Error
Format Printing list
FAX Line 1
Communicating…
Line Off Manual RX
FAX Log
Printing Jobs Sending Jobs Storing Jobs
Device/
Communication
Paper/Supplies
Log Executing TX job . 10/5/2006 10:10
Status / Job Cancel
ADVANCED OPERATION GUIDE 5-15
Configuring the Devices
Removable Memory (USB Memory)
• The usage and capacity of the external media connected to this
machine are displayed.
• Press [Format] to format external media.
• Press [Remove] to safely remove the external media. For details, refer
to Removing the USB Memory in the next section.
FAX Line 1
• The information such as sending/receiving and dialing is displayed.
• Press [Line Off] to cancel the FAX in sending/receiving. For details,
refer to Canceling FAX Communication on page 5-16 in the section
afterwards.
• Press [Manual RX] to start FAX. Use this function when you want to
talk to the sender before receiving the FAX originals. For details, refer
to the Operation Guide of FAX kit.
• Press [Log] to display the transmission history of FAX. For details,
refer to the Operation Guide of FAX kit.
Memory Card (memory for printer, Compact Flash)
• The information such as cannot recognize or unconnected and the
usage/capacity of memory card are displayed.
• Press [Format] to format the memory card.
• Press [Printing list] to print the partition list. For details, refer to Print of
Partition List.
Removing the USB Memory
Remove the USB memory.
1
Press the Status/Job Cancel key.
Detail
Scanner
Printer
Removable Memory
Hard Disk
FAX Backup Memory
Memory Card
Ready .
Ready .
Safely removable.
Error has occurred.
Not connected.
Not connected.
Format Remove
Display
Error
Format Printing list
FAX Line 1
Communicating…
Line Off Manual RX
FAX Log
Printing Jobs Sending Jobs Storing Jobs
Device/
Communication
Paper/Supplies
Log Executing TX job . 10/5/2006 10:10
Status / Job Cancel
5-16 ADVANCED OPERATION GUIDE
2
Press [Device/
Communication]
and then [Remove].
3
When Device can be removed safely is displayed, remove the USB
memory.
Canceling FAX Communication
Cancel the communication of FAX.
1
Press the Status/Job Cancel key.
2
Press [Device/
Communication]
and then [Line Off].
3
Press [Yes]. The line is disconnected, and the fax communication is
canceled.
Printing Partition List
Print the partition list of the memory for printer (Memory Card).
1
Press the Status/Job Cancel key.
Detail
Scanner
Printer
Removable Memory
Hard Disk
FAX Backup Memory
Memory Card
Ready .
Ready .
Safely removable.
Error has occurred.
Not connected.
Not connected.
Format Remove
Display
Error
Format Printing list
FAX Line 1
Communicating…
Line Off Manual RX
FAX Log
Printing Jobs Sending Jobs Storing Jobs
Device/
Communication
Paper/Supplies
Log Executing TX job . 10/5/2006 10:10
Detail
Scanner
Printer
Removable Memory
Hard Disk
FAX Backup Memory
Memory Card
Ready .
Ready .
Safely removable.
Error has occurred.
Not connected.
Not connected.
Format Remove
Display
Error
Format Printing list
FAX Line 1
Communicating…
Line Off Manual RX
FAX Log
Printing Jobs Sending Jobs Storing Jobs
Device/
Communication
Paper/Supplies
Log Executing TX job . 10/5/2006 10:10
Status / Job Cancel
ADVANCED OPERATION GUIDE 5-17
2
Press [Device/
Communication]
and then [Printing
list].
3
Press [Yes] to start printing the list.
NOTE: When the job accounting is enabled, the list may not be printed.
For details, refer to page 7-15.
Detail
Scanner
Printer
Removable Memory
Hard Disk
FAX Backup Memory
Memory Card
Ready .
Ready .
Safely removable.
Error has occurred.
Not connected.
Not connected.
Format Remove
Display
Error
Format Printing list
FAX Line 1
Communicating…
Line Off Manual RX
FAX Log
Printing Jobs Sending Jobs Storing Jobs
Device/
Communication
Paper/Supplies
Log Executing TX job . 10/5/2006 10:10
Status / Job Cancel
5-18 ADVANCED OPERATION GUIDE
ADVANCED OPERATION GUIDE 6-1
6 System Menu
This chapter explains how to configure various settings of the
machine using the menus on the operation panel.
• Common Settings......................................................... 6-2
• Copy Settings............................................................. 6-35
• Sending Settings ........................................................ 6-40
• Document Box/Removable Memory Settings............. 6-41
• Printer Settings........................................................... 6-43
• Network Setup............................................................ 6-50
• Printing Reports/Sending Notice ................................ 6-53
• Adjustment/Maintenance............................................ 6-58
• Date/Timer.................................................................. 6-64
• Editing Destination (Address Book/Adding One-Touch
Keys) .......................................................................... 6-70
• System Initialization.................................................... 6-78
• Restarting the System................................................ 6-79
• Accessibility (Enlarging Touch Panel Display)............ 6-80
System Menu
6-2 ADVANCED OPERATION GUIDE
Common Settings
Common settings include;
• Switching the Language for Display [Language] …6-2
• Default Screen …6-3
• Buzzer …6-3
• Keyboard …6-4
• Original/Paper Setup …6-5
• Switching Measurement …6-16
• Error Handling …6-17
• Output Tray …6-19
• Function Defaults …6-20
NOTE: If user login administration is valid, only administrators can
change common settings.
Switching the Language for Display [Language]
Select the language displayed on the touch panel.
1
Press the System Menu key.
2
Press [Common Settings] and then [Change] of Language.
3
Press the key for the
language you want
to use.
4
Press [OK].
5
Press the power button, check that the Power key/indicator and memory
indicator are OFF, and turn the main power switch off.
6
Turn the main power switch on. Touch panel will be displayed in the
selected language.
Common Settings - Language
Set the language to use for the touch panel display.
English FrançaisDeutsch Italiano
NederlandsPortuguês
Español
Cancel OK
Status 10/5/2006 10:10
System Menu
ADVANCED OPERATION GUIDE 6-3
Default Screen
Select the screen appearing right after start-up (default screen). The
options are as follows.
1
Press the System Menu key.
2
Press [Common Settings] and then [Change] of Default Screen.
3
Select the screen
you wish to show.
4
Press [OK].
Buzzer
Set options for buzzer sound during the machine operations.
Item Description
Copy The Copy screen (the screen shown when the
Copy key is pressed) appears.
Send The Send screen (the screen shown when the
Send key is pressed) appears.
Status The Status/Job Cancel screen (the screen shown
when the Status/Job Cancel key is pressed)
appears.
Document Box The Document Box screen (the screen shown
when the Document Box key is pressed)
appears.
Program The Program screen (the screen shown when
the Program key is pressed) appears.
Common Settings - Default Screen
Set the default screen to be displayed when main power switch is turned on.
Status Document Box ProgramSend
Copy
Cancel OK
Status 10/5/2006 10:10
Item Value Description
Volume 0 (Mute), 1 (Minimum)
to
5 (Maximum)
Set the buzzer volume
level.
System Menu
6-4 ADVANCED OPERATION GUIDE
1
Press the System Menu key.
2
Press [Common Settings], [Next] of Sound and then [Next] of Buzzer.
3
Press [Change] of
Volume, Key
Confirmation, Job
Finish, Ready, or
Warning.
4
Select the buzzer volume level, or other sound options.
5
Press [OK].
Keyboard
Select the character-entry keyboard layout suitable for the selected
language.
Key
Confirmation
Off, On Announce that the control
panel and touch panel keys
are pressed with a beep.
Job Finish Off, On Announce that a print job is
normally completed with a
sound.
Ready Off, On Announce the warm-up is
completed with a sound.
Warning Off, On Announce errors with a
sound.
Item Value Description
Common Setti ngs - Buzzer
Change
Volume:
3 Medium
Change
ChangeChange
Change
Job Finish:
Off
Warning:
Off
End
End 10/5/2006 10:10
Key Confirmation:
Off
Ready :
On
Item Description
QWERTY QWERTY layout keyboard, mainly used for
English
QWERTZ QWERTZ layout keyboard, mainly used for
German and Czech
AZERTY AZERTY layout keyboard, mainly used for
French
System Menu
ADVANCED OPERATION GUIDE 6-5
1
Press the System Menu key.
2
Press [Common Settings] and then [Change] of Keyboard.
3
Select the keyboard
layout you want to
use.
4
Press [OK].
Original/Paper Setup
Add type and size of original and paper.
Custom Original Size Setup
Set up frequently-used custom original sizes at maximum. The custom size
options are displayed on the screen to select original size. The dimensions
available are as follows.
Up to four custom original sizes can be added.
1
Press the System Menu key.
2
Press [Common Settings], [Next] of Original/Paper Setup and then [Next]
of Custom Original Size.
3
Press [Change] of Custom 1 to Custom 4, on which you wish to register the
size.
Common Settings - Keyboard
Set the layout of the keyboard.
QWERTZ
AZERTYQWERTY
Cancel OK
Status 10/5/2006 10:10
Measurement Dimensions
Inch models X: 2 to 17" (in 0.01" increments)
Y: 2 to 11.69" (in 0.01" increments)
Metric models X: 50 to 432 mm (in 1 mm increments)
Y: 50 to 297 mm (in 1 mm increments)
System Menu
6-6 ADVANCED OPERATION GUIDE
4
Press [On], and then
press [+]/[–] or
numeric keys to
enter X (horizontal)
and Y (vertical)
dimensions.
5
Press [OK].
Adding a Custom Size and Type for Paper to Print
Set up four frequently-used custom paper sizes at maximum. The custom
size options are displayed on the screen to select paper set in the Multi
Purpose tray.
Up to four custom original sizes can be added.
Select type of paper for each paper size.
Type of paper: Plain, Transparencies, Rough, Vellum, Labels, Recycled,
Preprint, Bond, Cardstock, Color, Prepunched, Letterhead, Thick,
Envelope, High Quality, Custom 1-8
NOTE: Refer to Paper Type on page 6-10 for Custom 1- 8 for Paper
Type.
1
Press the System Menu key
2
Press [Common Settings], [Next] of Original/Paper Setup and then [Next]
of Custom Paper Size.
3
Press [Change] of Custom 1 to Custom 4, on which you want to register
the size.
Common Settings - Custom 1
Register a custom original size.
On
X(50 - 432)
420
Off
Cancel OK
Status 10/5/2006 10:10
# Keys
Y(50 - 297)
297
# Keys
Paper is present in Document Processor.
mm
mm
Measurement Dimensions
Inch models H: 5.83 to 17" (in 0.01" increments)
V: 5.86 to 11.69" (in 0.01" increments)
Metric models H: 148 to 432 mm (in 1 mm increments)
V: 98 to 297 mm (in 1 mm increments)
System Menu
ADVANCED OPERATION GUIDE 6-7
4
Press [On], and then
press [+]/[–] or
numeric keys to
enter X (horizontal)
and Y (vertical)
dimensions.
5
Press [Media Type] to select the type of paper and press [OK] if necessary.
6
Press [OK].
Paper Size and Type Setup for Cassettes
Select paper size and type of paper for Cassette 1, 2 and optional paper
feeders (Cassette 3 and 4). Select type of paper only for the optional 3000
sheet paper feeder (Cassette 3).
1
Press the System Menu key.
2
Press [Common Settings], [Next] of Original / Paper Setup, [Next] of
Cassette Setting, [Next] of Cassette 1 to Cassette 4, on which you want to
register the size, and then [Change] of Paper Size.
Common Settings - Custom 1
Register a custom paper size and type.
On
X(148 - 432)
420
Off
Cancel OK
Status 10/5/2006 10:10
# Keys
Y(98 - 297)
297
# Keys
mm
mm
Plain
Media Type
Item Description
Paper
Size
Auto Automatically detect paper size. Select Metric or
inch for paper size.
Standard
Sizes 1
Available options are as follows:
Inch models: Ledger, Legal, Letter, Letter-R,
Statement-R, 8.5×13.5", Oficio II
Metric models: A3, B4, A4, A4-R, B5, B5-R, A5-
R, Folio
Standard
Sizes 2
Select a standard size except that selected in
Standard Sizes 1.
Inch models: A3, B4, A4, A4-R, A5-R, B5, B5-R,
Folio, 8K, 16K, 16K-R
Metric models: Ledger, Legal, Letter, Letter-R,
Statement-R, 8.5×13.5", Oficio II, 8K, 16K, 16K-
R
Media Type Plain, Rough, Vellum, Recycled, Preprint, Bond,
Color, Prepunched, Letterhead, Thick, High
Quality, Custom
System Menu
6-8 ADVANCED OPERATION GUIDE
3
To detect paper size automatically, press [Auto] and select Metric or Inch
for Paper Size.
To select paper size,
press [Standard
Sizes 1] or
[Standard Sizes 2]
for Paper Size.
4
Press [OK].
5
Press [Change] of Media Type to select type of paper and press [OK].
Common Settings - Custom 1
Set cassette paper size.
Standard
Sizes 1
Auto
Cancel OK
Status 10/5/2006 10:10
A3 A4
Standard
Sizes 2
A4 A5
B4 B5 B5 Folio
System Menu
ADVANCED OPERATION GUIDE 6-9
Paper Size and Media Type Setup for Multi Purpose Tray
Select size and type of paper for Multi Purpose Tray. Set up frequently-
used size and type of paper before use.
1
Press the System Menu key.
2
Press [Common Settings], [Next] of Original/Paper Setup, [Next] of MP
Tray Setting and then [Change] of Paper Size.
Item Description
Paper
Size
Auto Automatically detect paper size. Select Metric or
Inch for paper size.
Standard
Sizes 1
Available options are as follows:
Inch models: Ledger, Legal, Letter, Letter-R,
Statement-R, 8.5×13.5", Oficio II, Executive
Metric models: A3, B4, A4, A4-R, B5, B5-R, A5-
R, B6-R, A6-R, Folio
Standard
Sizes 2
Select a standard size except that selected in
Standard Sizes 1.
Inch models: A3, B4, A4, A4-R, B5, B5-R, A5-R,
B6-R, A6-R, Folio, 8K, 16K, 16K-R
Metric models: Ledger, Legal, Letter, Letter-R,
Statement-R, 8.5×13.5", Oficio II, Executive, 8K,
16K, 16K-R
Others Select special standard sizes or custom sizes*.
ISO B5, Envelope #10, Envelope #9, Envelope
#6, Envelope Monarch, Envelope DL, Envelope
C5, Envelope C4, Hagaki, Oufuku Hagaki,
Youkei 4, Youkei 2
* Refer to Adding a Custom Size and Type for Paper to Print on page
6-6 for selecting Custom 1- 4 for Custom Paper Size.
Size
Entry
Enter a size not displayed in the standard sizes.
Inch models:
H: 5.83 to 17" (in 0.01" increments)
V: 3.86 to 11.69" (in 0.01" increments)
Metric models:
V: 98 to 297 mm (in 1 mm increments)
H: 148 to 432 mm (in 1 mm increments)
Media Type Plain, Transparencies, Rough, Vellum, Labels,
Recycled, Preprint, Bond, Cardstock, Color,
Prepunched, Letterhead, Thick, Envelope, High
Quality, Custom 1-8**
** Refer to Paper Type on page 6-10 for selecting Custom 1- 8 from
Paper Type.
System Menu
6-10 ADVANCED OPERATION GUIDE
3
To detect paper size automatically, press [Auto] and select Metric or Inch
for Paper Size.
To select paper size,
press [Standard
Sizes 1], [Standard
Sizes 2], [Others] or
[Size Entry] for
Paper Size.
If you select [Size
Entry], press [+]/ [–]
to enter X
(horizontal) and Y
(vertical)
dimensions.
4
Press [OK].
5
Press [Change] of Media Type to select the type of paper and press [OK].
Paper Type
Select weight for each type of paper. The options for type and weight of
paper are as follows.
Paper availability for cassettes
z: Available ×: Not available
Common Settings - M ulti Purpose Tray Setting
Set the multi- pur pose tray paper size.
Standard
Sizes 1
Auto
Cancel OK
Status 10/5/2006 10:10Paper is present in Document Processor.
Standard
Sizes 2
Others
Size Entry
A3 A4 A4 A5
A6 B4 B5 B5
B6 Folio
Common Settings - M ulti Purpose Tray Setting
Set the multi- pur pose tray paper size.
Standard
Sizes 1
X(148 - 432)
432
Auto
Cancel OK
Status 10/5/2006 10:10
# Keys
Y(98 - 297)
297
# Keys
Paper is present in Document Processor.
mm
mm
Standard
Sizes 2
Others
Size Entry
Paper Weight Light Normal 1 Normal 2 Normal 3 Heavy 1 Heavy 2 Heavy 3
Extra
Heavy
Weight (g/m
2
),
Paper type
64g/m
2
or less
60g/m
2
to
75g/m
2
76g/m
2
to
90g/m
2
91g/m
2
to
105g/m
2
106g/m
2
to
135g/m
2
136g/m
2
to
170g/m
2
171g/m
2
and more
Transpar
encies
Plain zzzz××××
Rough zzzz ××××
Vellum zzzz××××
Recycled zzzz××××
System Menu
ADVANCED OPERATION GUIDE 6-11
Paper availability for Multi Purpose Tray
z: Available ×: Not available
Preprint zzzz××××
Bond zzzz××××
Color zzzz××××
Prepunched zzzz××××
Letterhead zzzz××××
High Quality zzzz××××
Custom 1-8 zzzz××××
Paper Weight Light Normal 1 Normal 2 Normal 3 Heavy 1 Heavy 2 Heavy 3
Extra
Heavy
Paper Weight Light Normal 1 Normal 2 Normal 3 Heavy 1 Heavy 2 Heavy 3
Extra
Heavy
Weight (g/m
2
),
Paper type
64g/m
2
or less
60g/m
2
to
75g/m
2
76g/m
2
to
90g/m
2
91g/m
2
to
105g/m
2
106g/m
2
to
135g/m
2
136g/m
2
to
170g/m
2
171g/m
2
and more
Transpar
encies
Plain zzzz××××
Transparencies×××××××z
Rough zzzzz×××
Vellum zzzz××××
Labels ××××zzz×
Recycled zzzz××××
Preprint zzzz××××
Bond zzzzz×××
Cardstock ××××zzz×
Color zzzz××××
Prepunched zzzz××××
Letterhead zzzzz×××
Thick × × × zzzz×
Envelope ××××zzz ×
High Quality zzzzz×××
Custom 1-8 zzzzzzzz
System Menu
6-12 ADVANCED OPERATION GUIDE
For Custom 1-8, settings for duplex printing and paper type name can be
changed.
1
Press the System Menu key.
2
Press [Common Settings], [Next] of Original/Paper Setup and then [Next]
of Media Type Setting.
3
Press [Next] for the type of paper you want to change weight.
4
Press [Change] of Media Weight.
5
Select the weight
and press [OK].
6
To change the
duplex printing
settings for Custom
1 (-8), press
[Change] of Duplex,
select [Prohibit] or
[Permit] and press
[OK].
Item Description
Duplex Prohibit Duplex printing not allowed.
Permit Duplex printing allowed.
Name Change names for Custom 1-8. Names
should be not more than 15 characters.
Selecting paper type at Multi Purpose Tray,
the name after change will be displayed.
Common Settings - Media Weight
Select weight of paper.
Please refer to the manual for details.
Heavy 2 Heavy 1 Normal 3Heavy 3Extra Heavy
Cancel OK
Status 10/5/2006 10:10
LightNormal 1Normal 2
Common Settings - Duplex
Allow duplex printing.
Prohibit
Permit
Cancel OK
Status
10/5/2006 10:10
System Menu
ADVANCED OPERATION GUIDE 6-13
7
To change the name for Custom 1(-8), press [Change] of Name to enter
the name and press [OK].
NOTE: Refer to the Appendix of the Operation Guide for entering
characters.
Default Paper Source
Select the default paper source from Cassette 1-4 and Multi Purpose Tray.
NOTE: [Cassette 3] and [Cassette 4] are displayed when the optional
paper feeders or optional 3000 sheet paper feeder installed.
1
Press the System Menu key.
2
Press [Common Settings], [Next] of Original/Paper Setup and then
[Change] of Default Paper Source.
3
Select default
setting for paper
cassette.
4
Press [OK].
Automatic Detection of Originals
Automatically detect originals of special or non-standard size.
1
Press the System Menu key.
2
Press [Common Settings], [Next] of Original/Paper Setup and then [Next]
of Original Auto Detect.
Common Settings - Default Paper Source
Select paper cassette for default setti ng.
Cassette 2 Cassette 3
Cassette 1
Cancel OK
Status 10/5/2006 10:10
Cassette 4 Multi Purpose
Tray
Item Description
A6/Hagaki As A6 and Hagaki are similar in size, select
either one of them for automatic detection.
Folio Select Folio for automatic detection.
11×15" Select the 11×15" size for automatic
detection.
System Menu
6-14 ADVANCED OPERATION GUIDE
3
Select [A6] or [Hagaki] of A6/Hagaki.
Select [Off] to
disable automatic
detection or [On] to
enable automatic
detection of Folio
and 11×15"
respectively.
4
Press [OK].
Media for Auto Selection
Select default type of paper for auto paper selection when [Auto] is
selected of Paper Selection. If selecting Plain, the paper source loading
plain paper in the specific size. Select [All Media Type] for the paper source
loading any kind of paper in specific size.
1
Press the System Menu key.
2
Press [Common Settings], [Next] of Original/Paper Setup and then
[Change] of Media for Auto Selection.
3
Select [All Media
Type] or any media
type for paper
selection.
4
Press [OK].
Paper Source for Cover
Select paper source for cover from Cassette 1-4 or Multi Purpose Tray.
Cover is used for Booklet (see page 1-35) and Cover (see page 1-28)
modes.
NOTE: [Cassette 3] and [Cassette 4] are displayed when the optional
paper feeders or optional 3000 sheet paper feeder installed.
Common Settings - Original Auto Detect Setup
Automatically detect originals of special or non-standard size.
Hagaki
A6
Cancel OK
Status 10/5/2006 10:10
A6/Hagaki
On
OffFolio
On
Off11x15"
Common Settings - Media for Auto Selection
Select default type of paper for auto paper selection.
Transparency Rough VellumPlain
All Media Type
Cancel OK
Status 10/5/2006 10:10
PreprintedRecy cledLabels Bond Cardstock
LetterheadPrepunchedColor Envelope Thick
Custom 2Custom 1High Quality Custom 3 Custom 4
Custom 7Custom 6Custom 5 Custom 8
System Menu
ADVANCED OPERATION GUIDE 6-15
1
Press the System Menu key.
2
Press [Common Settings], [Next] of Original/Paper Setup and then
[Change] of Paper Source for Cover.
3
Select the paper
source to load cover
paper.
4
Press [OK].
Special Paper Action
To print on Prepunched, Preprint, and Letterhead, punch-holes might fail
to be aligned or print direction might be upside down depending on how to
set the originals and combination of copying functions. In such a case,
select [Adjust Print Direction] to adjust the print direction. When paper
orientation is not important, select [Speed Priority].
Common Settings - Paper Source for Cover
Select cassette for cover paper.
Cassette 2
Cassette 1
Cassette 3
Cancel OK
Status 10/5/2006 10:10
Cassette 4
Multi Purpose
Tray
Item Description
Adjust Print Direction Adjust print direction. Print speed gets a
little slower. Select this item to print on
Prepunched, Preprint and Letterhead.
Speed Priority Give the job speed top priority and pay no
attention to the paper orientation. Select
this item when paper orientation is not
important.
System Menu
6-16 ADVANCED OPERATION GUIDE
If you select [Adjust Print Direction], load paper according to the steps
below.
Example: copying on Letterhead
NOTE: When loading cover paper in a cassette or Multi Purpose tray,
load the face, on which printing is supposed to be done, upward.
1
Press the System Menu key.
2
Press [Common Settings], [Next] of Original/Paper Setup and then
[Change] of Special Paper Action.
3
Select [Adjust Print
Direction] or [Speed
Priority].
4
Press [OK].
Switching Measurement
Select inch or metric for the unit for paper dimensions.
1
Press the System Menu key.
2
Press [Common Settings] and then [Change] of Measurement.
Original
Original
Finished
Finished
Cassette
Cassette
Multi Purpose tray
Multi Purpose tray
Paper
Paper
Common Settings - Speci al Paper Action
Select the default action for pri nting on
special paper.
Please refer to the manual for details.
English
Adjust Print
Direction
Speed Priority
Cancel OK
Status 10/5/2006 10:10
System Menu
ADVANCED OPERATION GUIDE 6-17
3
Select [mm] for
metric or [Inch] for
inch.
4
Press [OK].
Error Handling
Select whether cancelling or continuing the job when error has occurred.
The possible errors and what to do for the errors are as follows.
Duplexing Paper Error
Select what to do when duplex printing is not possible for the selected
paper size and type.
Finishing Paper Error
Select what to do when finishing (Staple, Punch, Offset or Auto Image
Rotation) is not available for the selected size and type.
Common Settings - Measurement
Select the units of measurement for length.
mm inch
Cancel OK
Status 10/5/2006 10:10
Item Description
1-sided Printed in 1-sided
Display Error Error message to cancel printing is
displayed.
Processing Description
Ignore Printed by ignoring the selected finishing
function.
Display Error Error message to cancel printing is
displayed.
System Menu
6-18 ADVANCED OPERATION GUIDE
No Staple Error
Select what to do when staples run out during printing.
NOTE: The messages are displayed when the optional paper feeders,
built-in finisher or optional 3000 sheet finisher is installed.
Stapling Limit Error
Select what to do when staple capacity is exceeded during printing.
NOTE: The messages are displayed when the optional paper feeders,
built-in finisher or optional 3000 sheet finisher is installed.
Punch Waste Full Error
Select what to do when the punch waste box becomes full during printing.
NOTE: The messages are displayed when the optional 3000 sheet
finisher and punch unit are installed.
1
Press the System Menu key.
2
Press [Common Settings] and then [Change] of Error Handling.
Item Description
Not Stapling Printing continues without stapling.
Error Display Error message to cancel printing is
displayed.
Item Description
No Stapling Printing continues without stapling.
Error Display Error message to cancel printing is
displayed
Processing Description
No punching Printing continues without punching.
Error Display Error message to cancel printing is
displayed.
System Menu
ADVANCED OPERATION GUIDE 6-19
3
Press [Change] at
the error you wish to
change what to do
about it.
4
Select what to do about errors and press [OK].
Output Tray
Select output tray respectively for copy jobs, print jobs from Custom Box,
computers, and FAX RX data. The options are as follows.
NOTE: Optional job separator, document finisher, 3000 sheet document
finisher, and Mailbox are required.
FAX RX data output can be specified when the optional fax kit.
1
Press the System Menu key.
2
Press [Common Settings] and then [Change] of Output Tray.
3
Press [Change] of Copy/Custom Box, Printer, or FAX.
Common Settings - Error Handling
Change
Duplexing Paper Error:
Display Error
Change
Change
Change
Change
No Staple Error:
Not Stapling
Punch Waste Full Error:
Not Punching
End
End 10/5/2006 10:10
Staple Paper Error:
Not Stapling
Stapling Limit Error:
Not Stapling
Output Tray Descriptions
Top Tray Delivered on Top Tray of the machine.
Finisher Tray Delivered on Tray set to the optional
document finisher or built-in finisher.
Tray A, Tray B*, Tray C*
* Select [Face Up] (print surface up) or [Face Down] (print surface
down) for paper orientation at output.
Delivered on Tray A-C of the optional 3000
sheet document finisher.
Job Separator Delivered on the optional job separator.
Tray 1-7 * Delivered on Tray 1-7 (1: uppermost) of the
optional Mailbox.
System Menu
6-20 ADVANCED OPERATION GUIDE
4
Select Output Tray.
For [Finisher Tray],
[Tray B], [Tray C] or
[Tray 1-7], select
[Face Up] (print
surface up) or [Face
Down] (print surface
down) for paper
orientation at output.
5
Press [OK].
Function Defaults
Defaults are the values automatically set after the warm-up completed or
the Reset key pressed.
Set the defaults for available settings such as copying and sending. Setting
the frequently-used values as defaults makes subsequent jobs easier.
Original Orientation
Set the original orientation defaults. The options are as follows.
Refer to page 1-10 for Original Orientation.
1
Press the System Menu key.
2
Press [Common Settings], [Next] of Function Defaults and then [Change]
of Original Orientation.
3
Select [Top Edge
Top] or [Top Edge
Left] for the default.
Common Settings - Copy /Custom Box
Cancel OK
Status 10/5/2006 10:10
Select output tray for copy jobs.
Top Tray Tray A Tray B Tray C
Job Separator
Tray
Tray 1 Tray 2 Tray 3
Tray 4 Tray 5 Tray 6 Tray 7
Face Up
Output Face
Face Down
Item Description
Top Edge Top Select the original's top edge at the back.
Top Edge Left Select the original's top edge at the left.
Common Settings - Original Orientation
Select the default original orientation.
Top Edge Top Top Edge Left
Cancel OK
Status 10/5/2006 10:10
System Menu
ADVANCED OPERATION GUIDE 6-21
4
Press [OK].
Continuous Scan
Set the continuous scan defaults.
Refer to page 1-10 for Original Orientation.
1
Press the System Menu key.
2
Press [Common Settings], [Next] of Function Defaults and then [Change]
of Continuous Scan.
3
Select [Off] or [On]
for the default.
4
Press [OK].
Original Image
Set the default original document type.
1
Press the System Menu key.
2
Press [Common Settings], [Next] of Function Defaults and then [Change]
of Original Image.
Item Description
Off Continuous scan not performed
On Continuous scan performed
Common Settings - Continuous Scan
Select the default Continuous Scan setting.
Off
On
Cancel OK
Status 10/5/2006 10:10
Item Description
Text+Photo Originals which contain a mixture of text
and photos
Text Documents and other originals with more
texts
Photo Originals which contain photos
System Menu
6-22 ADVANCED OPERATION GUIDE
3
Select the default for
[Text+Photo], [Text]
or [Photo].
4
Press [OK].
Resolution
Select the default scanning resolution. The options are 600×600 dpi,
400×400 dpi Ultra Fine, 300×300 dpi, 200×400 dpi Super Fine, 200×200
dpi Fine, 200×100 dpi Normal.
1
Press the System Menu key.
2
Press [Common Settings], [Next] of Function Defaults and then [Change]
of Scan Resolution.
3
Select the default
resolution.
4
Press [OK].
Color Selection
Select the default scanning color setting.
Common Settings - Original Image
Set the default original document ty pe.
Text+Photo
Text
Cancel OK
Status 10/5/2006 10:10
Photo
Common Settings - Scan Resolution
Select default scan resolution.
400x400dpi
Ultra Fine
600x600dpi 300x300dpi
Cancel OK
Status 10/5/2006 10:10
200x400dpi
Super Fine
200x200dpi
Fine
200x100dpi
Normal
Color mode Description
Full color Scan document in full color.
Grayscale Scan document in grayscale for smoother
and finer finish.
System Menu
ADVANCED OPERATION GUIDE 6-23
1
Press the System Menu key.
2
Press [Common Settings], [Next] of Function Defaults and then [Change]
of Color Selection.
3
Select the default
color setting.
4
Press [OK].
File Format
Select the default file type to send the scanned originals.
NOTE: Refer to page 2-14 for file formats.
1
Press the System Menu key.
2
Press [Common Settings], [Next] of Function Defaults and then [Change]
of File Format.
Monochrome Scan document in black and white. File
size gets smaller than Full Color or
Grayscale.
Color mode Description
Common Settings - Color Selection
Select default color.
GrayscaleFull Color
Monochrome
Cancel OK
Status 10/5/2006 10:10
File Format Description
TIFF Send files in TIFF format.
PDF Send files in PDF format.
JPEG Send files in JPEG format.
High Comp. PDF*
* Only when the optional PDF upgrade kit installed.
Send files in High Comp. PDF format (refer
to page 2-15).
System Menu
6-24 ADVANCED OPERATION GUIDE
3
Select the default file
format.
4
Press [OK].
File Separation
Select the default file separation setting.
NOTE: Refer to page 2-18 for file separation.
1
Press the System Menu key.
2
Press [Common Settings], [Next] of Function Defaults and then [Change]
of File Separation.
3
Select the default for
[Off] or [Each Page].
4
Press [OK].
Common Settings - Fil e For mat
Set default fil e type.
Cancel OK
Status 10/5/2006 10:10
PDF
TIFF High Comp.
PDF
JPEG
File Format Description
Off No file separation performed (all the pages
are compiled in one file).
Each Page Each scanned page is created into a
separate file.
Common Settings - Fil e Separ ation
Select the default file separation setting.
Off
Each Page
Cancel OK
Status 10/5/2006 10:10
System Menu
ADVANCED OPERATION GUIDE 6-25
Density
Set the default density.
1
Press the System Menu key.
2
Press [Common Settings], [Next] of Function Defaults and then [Change]
of Density.
3
Select the default
density.
4
Press [OK].
Zoom
Select the enlarged/reduced default when paper size/sending size
changed after the originals set.
1
Press the System Menu key.
2
Press [Common Settings], [Next] of Function Defaults and then [Change]
of Zoom.
Item Description
Manual Set to 0 (Normal) in the Manual density.
Auto Set to Auto density.
Common Settings - Density
Select the default Density .
Manual
(Normal 0)
Auto
Cancel OK
Status 10/5/2006 10:10
Item Description
100% Copy (send/save) at actual size (100%).
Auto Automatically reduce or enlarge the
originals to match paper size/ sending size.
System Menu
6-26 ADVANCED OPERATION GUIDE
3
Select the default
zoom setting.
4
Press [OK].
File Name Entry
Set an automatically entered name (default) for jobs. Additional
information such as Date and Time and Job No. can also be set.
NOTE: Refer to page 1-52 and page 2-30 for name entry.
1
Press the System Menu key.
2
Press [Common Settings], [Next] of Function Defaults, [T] and then
[Change] of File Name Entry.
3
Press [File Name] to
enter the file name in
not more than 30
characters.
NOTE: Refer to the Appendix of the Operation Guide for entering
characters.
4
Press [OK].
5
Press [Date and Time] to add the date/time to the job, or press [Job No.] to
add the job number to the job. The added information will be displayed in
Additional Info..
6
Press [OK].
Common Settings - Zoom
Select the default Zoom level.
100% Auto
Cancel OK
Status 10/5/2006 10:10
Common Settings - Fil e Name Entry
Cancel OK
Status 10/5/2006 10:10
Set the default fil e name.
Date and Time
File Name
Additional Info.
doc
Job No.
& [Date and Time ]
System Menu
ADVANCED OPERATION GUIDE 6-27
E-mail Subject/Body
Set the subject and body automatically entered (default subject and body)
when sending the scanned originals by E-mail.
NOTE: Refer to Chapter 2 of the Operation Guide for sending E-mail.
1
Press the System Menu key.
2
Press [Common Settings], [Next] of Function Defaults, [T], and then
[Change] of E-mail Subject/Body.
3
Press [Subject] to
enter the E-mail
subject in not more
than 60 characters.
NOTE: Refer to the Appendix of the Operation Guide for entering
characters.
4
Press [OK].
5
Press [Body] to enter the E-mail body in not more than 500 characters.
6
Press [OK].
7
Check if the entries are correct and press [OK].
Border Erase Default
Set the default border width to be erased.
NOTE: Refer to page 1-26 and page 2-27 for Border Erase.
1
Press the System Menu key.
Common Settings - E-mail Subject/Body
Set the default subject and body.
Subject
Body
Cancel OK
Status 10/5/2006 10:10
Specification Range
Inch models 0 to 2" (in 0.01" increments)
Metric models 0 mm to 50 mm (in 1 mm increments)
System Menu
6-28 ADVANCED OPERATION GUIDE
2
Press [Common Settings], [Next] of Function Defaults, [T] and then
[Change] of Border Erase Default.
3
Press [+] or [–] for
the Border and
Gutter width to
erase.
4
Press [OK].
Margin Default
Set the default margin.
1
Press the System Menu key.
2
Press [Common Settings], [Next] of Function Defaults, [T] and then
[Change] of Margin Default.
3
Press [W] or [X] for
the Left/Right and
press [S] or [T] for
Top/Bottom width
margin.
4
Press [OK].
Common Settings - Border Erase Default
Select the default mar gin width.
Use [+]/[-] or the number keys to enter a number.
Border(0 - 50)
5
Cancel OK
Status 10/5/2006 10:10
# Keys
Paper is present in Document Processor.
mm
Gutter(0 - 50)
5
# Keys
mm
Specification Range
Inch models -0.75 to 0.75" (in 0.01" increments)
Metric models -18 mm to 18 mm (in 1 mm increments)
Common Setti ngs - Mar gin Default
Select the default margin width.
Use [+]/[-] or the number keys to enter a number.
L/R(-18 - +18)
0
Cancel OK
Status 10/5/2006 10:10
# Keys
Paper is present in Document Processor.
mm
T/B(-18 - +18)
0
# Keys
mm
System Menu
ADVANCED OPERATION GUIDE 6-29
Collate/Offset
Set the defaults for Collate/Offset.
NOTE: Refer to page 1-12 for Collate/Offset.
1
Press the System Menu key.
2
Press [Common Settings], [Next] of Function Defaults, [T] and then
[Change] of Collate/Offset.
3
Select the defaults
for Collate and
Offset respectively.
4
Press [OK].
Auto Image Rotation
Select the default Auto Image Rotation setting.
NOTE: Refer to page 1-47 for Auto Image Rotation.
1
Press the System Menu key.
Item Description
Collate Off Collate not performed.
On Collate performed.
Offset Off Offset not performed.
Each Set
(Each Page)
Offset performed. (If [Off]) is selected of
Collate, it is performed [Each Page].)
Common Settings - Collate/Offset
On
Off
Cancel OK
Status 10/5/2006 10:10
Collate
Each Set
OffOffset
Select the default collate/offset setting.
Item Description
Off No Auto Image Rotation performed.
On Auto Image Rotation performed.
System Menu
6-30 ADVANCED OPERATION GUIDE
2
Press [Common Settings], [Next] of Function Defaults, [T] and then
[Change] of Auto Image Rotation.
3
Select the default for
[Off] or [On].
4
Press [OK].
Form Overlay (Copy)
Select the default form and form density from Form Box for form overlay
for copy jobs.
NOTE: Refer to page 1-36 for Form Overlay (Copy).
1
Press the System Menu key.
2
Press [Common Settings], [Next] of Function Defaults, [T] and then
[Change] of Form Overlay (Copy).
3
Press [Select Stored From].
4
Press [+] or [–] to enter the form density.
5
Press [Select Form].
6
Select the form that
you want to use and
press [OK].
NOTE: Press [Detail] to check File Name, Storing Size (Document size),
Data Size, and Date Stored for the Form.
Common Settings - Auto Image Rotation
Cancel OK
Status 10/5/2006 10:10
Select the default Auto I mage Rotation setting.
On
Off
Select a form.
Date SizeName
Common Settings - Select Form
001/999
Cancel
05/05/2006 09:10Document1
Detail
Form for Form Overlay(Copy)
1.1MB
OK
05/05/2006 09:20Document2 1.2MB
05/05/2006 09:30Document3 2.1MB
05/05/2006 09:40Document4 2.2MB
05/05/2006 09:50Document5 1.2MB
System Menu
ADVANCED OPERATION GUIDE 6-31
7
Press [OK].
Form Overlay (Box)
Select the default form and form density from Custom Box for form overlay
for box print jobs.
NOTE: Refer to page 4-22 for Form Overlay (Box).
1
Press the System Menu key.
2
Press [Common Settings], [Next] of Function Defaults, [T] and [Change]
at Form Overlay (Box).
3
Press [Select Stored From].
4
Press [+] or [–] to enter the form density.
5
Press [Select Form].
6
Select the Box where the Form is stored and press [Open].
NOTE: Press [Detail] to check Box No., Box Name, Usage Restriction,
Owner, Permission and Auto File Deletion.
7
Select the Form that
you want to use and
press [OK].
NOTE: Press [Detail] to check File Name, Storing Size (Document size),
Data Size, Pages, Resolution, Color/Monochrome, Data Size, and Date
Stored in the Form.
8
Press [OK].
Owner Use(%)Name
Form Overlay - Select Stored Form
001/200
Cancel
Detail
BOX1
OK
Open
Select a form.
No.
001 BOX101 anonymous 10%
002 BOX102 anonymous 10%
003 BOX103 anonymous 5%
004 BOX104 anonymous 5%
005 BOX105 anonymous 5%
System Menu
6-32 ADVANCED OPERATION GUIDE
EcoPrint
Select the EcoPrint default.
NOTE: Refer to page 1-44 for EcoPrint.
1
Press the System Menu key.
2
Press [Common Settings], [Next] of Function Defaults, [T] and then
[Change] of EcoPrint.
3
Select [Off] or [On]
for the default.
4
Press [OK].
PDF/TIFF/JPEG Image
Select the default PDF/TIFF/JPEG file quality. Five options are available
from 1 Low Quality (High Comp.) to 5 High Quality (Low Comp.).
NOTE: Higher quality will make the stored files larger.
Refer to page 2-14 for file formats.
1
Press the System Menu key.
2
Press [Common Settings] and [Next] of Function Defaults. Press [T] twice
and then [Change] of PDF/TIFF/JPEG Image.
Item Description
Off No EcoPrint performed.
On EcoPrint performed.
Common Settings - EcoPrint
Cancel OK
Status 10/5/2006 10:10
Select the default EcoPr int setting.
On
Off
System Menu
ADVANCED OPERATION GUIDE 6-33
3
Select the default
image quality from [1
Low Quality (High
Comp.) to [5 High
Quality (Low
Comp.)].
4
Press [OK].
High Comp. PDF Image
Select the default High Comp.
* Only when the option kit for upgrading PDF is used
NOTE: Higher quality will make the stored files larger.
Refer to page 2-14 for file formats.
1
Press the System Menu key.
2
Press [Common Settings] and [Next] of Function Defaults. Press [T] twice
and [Change] of High Comp. PDF Image.
3
Select the default for
[Compression Ratio
Priority], [Standard],
or [Quality Priority].
Common Settings - PDF/TIFF/JPEG Image
Set the default PDF/TIFF /JPEG
quality level.
Higher quality will make the stored files larger.
Cancel OK
Status 10/5/2006 10:10
Low Quality High Quality
12 43 5
Item Description
Compression Ratio
Priority
Compression Ratio comes first with smaller
file size.
Standard Standard quality
Quality Priority Image quality comes first with larger file
size.
Common Settings - High Comp. PDF Image
Cancel OK
Status 10/5/2006 10:10
Set the default compr essed PDF quality level.
Higher quality will make the stored files larger.
StandardCompression
Ratio Pri ority
Quality
Priority
System Menu
6-34 ADVANCED OPERATION GUIDE
4
Press [OK].
Repeat Copying
Select the Repeat Copy default. The options are as follows.
NOTE: This setting is not displayed when the optional Security Kit is
installed or the Repeat Copy job is set to 0.
Refer to page 1-55 for Repeat Copy.
1
Press the System Menu key.
2
Press [Common Settings] and [Next] of Function Defaults. Press [T] twice
and [Change] of Repeat Copy.
3
Select the default for
[Off] or [On].
4
Press [OK].
Item Description
Off No Repeat Copy is performed.
On Repeat Copy is performed.
Common Settings - Repeat Copy
Cancel OK
Status 10/5/2006 10:10
Select the default repeat copy settings.
OnOff
System Menu
ADVANCED OPERATION GUIDE 6-35
Copy Settings
The following settings are available for copying functions.
• Border Erase to Back Page …6-35
• Paper Selection …6-36
• Auto Paper Selection …6-36
• Auto % Priority …6-37
• Preset Limit …6-37
• Quick Setup Registration …6-38
NOTE: If user login administration is valid, only administrators can
change copy settings.
Border Erase to Back Page
Select the Border Erase Method for Back of Page.
NOTE: Refer to page 1-26 and page 2-27 for Border Erase.
1
Press the System Menu key.
2
Press [Copy] and [Change] of Border Erase to Back Page.
3
Press [Same as
Front Page] or [Do
not Erase].
4
Press [OK].
Item Description
Same as Front Page Border Erase performed in the same
setting as the front page
Do not Erase No Border Erase performed on the back
page
Copy - Border Erase to Back Page
Cancel OK
Status 10/5/2006 10:10
Select the border erase method
for back of page.
Do Not EraseSame as
Front Page
System Menu
6-36 ADVANCED OPERATION GUIDE
Paper Selection
Set the default paper selection.
1
Press the System Menu key.
2
Press [Copy] and [Change] of Paper Selection.
3
Press [Auto] or
[Default Paper
Source].
4
Press [OK].
Auto Paper Selection
If [Auto] is selected for Paper Selection, set the paper size selection
method when the zoom changed.
1
Press the System Menu key.
2
Press [Copy] and [Change] of Auto Paper Selection.
Item Description
Auto Automatically select the cassette
containing paper in the same size as
originals.
Default Paper Source Select paper source set by Default Paper
Source (refer to page 6-13).
Copy - Paper Selection
Cancel OK
Status 10/5/2006 10:10
Set the default paper selection.
Default Paper
Source
Auto
Item Description
Most Suitable Size Select paper based on the current zoom
and the size of the original.
Same as Original Size Select paper that matches the size of the
original, regardless the zoom.
System Menu
ADVANCED OPERATION GUIDE 6-37
3
Press [Most Suitable
Size] or [Same as
Original Size].
4
Press [OK].
Auto % Priority
When a paper source of different size from the original is selected, select
whether automatic zoom (reduce/zoom) is performed.
1
Press the System Menu key.
2
Press [Copy] and [Change] of Auto % Priority.
3
Select the default for
[Off] or [On].
4
Press [OK].
Preset Limit
Restrict the number of copies that can be made at one time. Options are
1-999 copies.
1
Press the System Menu key.
Copy - Auto Paper Selection
Cancel OK
Status 10/5/2006 10:10
Set the automatic paper sel ection method.
[Most Suitable Size]: Selects paper based on
the current zoom and the size of the original.
[Same as Original Size]: Selects paper
that matches the size of the original.
Same as
Original Size
Most Suitable
Size
Item Description
Off No zoom performed (copied in original
size).
On Automatic zoom performed as appropriate.
Copy - Auto % Pri ority
Cancel OK
Status 10/5/2006 10:10
When a specific paper source is selected,
adjust the zoom level as appropriate.
On
Off
System Menu
6-38 ADVANCED OPERATION GUIDE
2
Press [Copy] and [Change] of Preset Limit.
3
Press [+] or [–] or
use the numeric
keys to enter the
number of copies
that you want to
restrict.
4
Press [OK].
Quick Setup Registration
Select the copying functions to be registered for Quick Setup. Six keys of
the Quick Setup screen are allocated to typical functions but can be
changed as necessary. Six items in the following options are available.
• Paper Selection
•Zoom
• Staple/Punch
•Density
•Duplex
• Combine
• Collate/Offset
• Original Image
•Original Size
NOTE: Refer to Chapter 3 Quick Setup Registration of the Operation
Guide for the Quick Setup steps.
1
Press the System Menu key.
2
Press [Copy] and [Next] of Quick Setup Registration.
Copy - Preset Limit
Cancel OK
Status 10/5/2006 10:10
Restrict the number of copies that can be made.
Use [-]/[+] or the number keys to enter a number.
copy(s)
1
(1 - 999)
System Menu
ADVANCED OPERATION GUIDE 6-39
3
Press [Change] of
the function to be
registered in Quick
Setup.
4
Select a key (1-6) allocated on the Quick Setup Registration screen. Press
[Off] to delete a key from the Quick Setup.
5
Press [OK].
Copy - Quick Setup Registration
Change
Paper Selection:
Key 1
Change
Change
ChangeChange
Combine:
Key 6
Duplex:
Key 5
End
Status 10/5/2006 10:10
Zoom:
Key 2
Change
Collate/Offset:
Off
Change
Original Image:
Off
Change
Original Size:
Off
Density:
Key 4
Change
Staple/Punch:
Key 3
System Menu
6-40 ADVANCED OPERATION GUIDE
Sending Settings
Select the sending functions to be registered for Quick Setup. Six keys of
the Quick Setup screen are allocated to typical functions but can be
changed as necessary.
Six items in the following options are available.
•Original Size
• 2-sided/Book Original
• Sending Size
• Original Orientation
• File Format
•Density
• Original Image
• Resolution
• Color Selection
•Zoom
NOTE: If user login administration is valid, only administrators can
change sending settings.
1
Press the System Menu key.
2
Press [Send Setting] and [Next] of Quick Setup Registration.
3
Press [Change] of
the function to be
registered in Quick
Setup.
4
Select a key (1-6) allocated on the Quick Setup Registration screen. Press
[Off] to delete a key from the Quick Setup.
5
Press [OK].
Send Setting - Quick Setup Registration
Change
Original Size:
Key 1
Change
Change
ChangeChange
Send Setting-Density:
Key 6
File Format:
Key 5
End
Status 10/5/2006 10:10
2-sided/Book Original:
Key 2
Change
Original Image:
Off
Change
Color Selection:
Off
Original Orientation:
Key 4
Change
Sending Size:
Key 3
Change
Scan Resolution:
Off
Change
Zoom:
Off
System Menu
ADVANCED OPERATION GUIDE 6-41
Document Box/Removable Memory Settings
The following settings are available for Document Box and removable USB
memory.
• Registering / Editing Box …6-41
• Job Box …6-41
• Quick Setup Registration …6-41
Registering / Editing Box
Creates a new box, corrects a box, or checks details of a box in the custom
box, or deletes a box from the custom box. For details, refer to Using
Custom Box on page 4-5.
Job Box
The following two operations can be done. For details, refer to each page
shown below.
• Changing the number of documents to store (page 4-18)
• Changing the number of documents to store (page 4-21)
Quick Setup Registration
Select the Storing in Box, Sending from Box, Printing from Box functions
to be registered for Quick Setup. Six keys of the Quick Setup screen are
allocated to typical functions but can be changed as necessary.
The options are as follows.
Store File Quick Setup
•Color
• Storing Size
•Density
• 2-sided/Book Original
• Resolution
•Zoom
• Original Orientation
•Original Size
• Original Image
Printing from Box Quick Setup
• Paper Selection
• Collate/Offset
• Staple/Punch
•Duplex
• Delete After Printed
System Menu
6-42 ADVANCED OPERATION GUIDE
Sending from Box Quick Setup
• File Format
• Delete after Transmitted
1
Press the System Menu key.
2
Press [Document Box/Removable Memory] and [Next] of Quick Setup
Registration.
3
Press [Next] of Store File, Send, or Print.
4
Press [Change] of
the function to be
registered in Quick
Setup.
5
Select a key (1-6) allocated on the Quick Setup screen. Press [Off] to
delete a key from the Quick Setup.
6
Press [OK].
Document Box/Removable Memory - Store File
Change
Color:
Key 1
Change
Change
ChangeChange
Zoom:
Key 6
Resoluti on:
Key 5
Close
Status 10/5/2006 10:10
Storing Size:
Key 2
Change
Original Orientation:
Off
Change
Original Size:
Off
Change
Original Image:
Off
2-sided/Book Original:
Key 4
Change
Density:
Key 3
System Menu
ADVANCED OPERATION GUIDE 6-43
Printer Settings
Printing from computers, settings are generally made on the application
software screen. The following settings are available for configuring the
defaults to customize the machines.
• Printer Emulation …6-43
• Resolution …6-43
• EcoPrint …6-44
• KIR …6-44
• Override A4/Letter …6-45
• Duplex …6-45
• Copies …6-46
• Orientation …6-47
• Wide A4 …6-47
• Form Feed Timeout …6-48
• LF Action …6-48
• CR Action …6-49
Printer Emulation
Set emulation options to run the machine by the commands for other
printers. Refer to Emulation on page 3-4 for the setting method.
Resolution
Select default resolution from Fast1200, 600 dpi, or 300 dpi.
NOTE: Fast1200 is our original resolution mode, in which photo and
other graphic halftone can be reproduced much better than 600 dpi.
1
Press the System Menu key.
2
Press [Printer] and [Change] of Resolution.
3
Press [Fast1200],
[600dpi], or [300dpi].
Printer - Resolution
Select default resolution.
Fast1200300dpi 600dpi
Cancel OK
Status 10/5/2006 10:10
System Menu
6-44 ADVANCED OPERATION GUIDE
4
Press [OK].
EcoPrint
EcoPrint conserves toner when printing. This is recommended for test
copies because printing is faded.
1
Press the System Menu key.
2
Press [Printer] and [Change] of EcoPrint.
3
Press [Off] or [On].
4
Press [OK].
KIR
The machine is equipped with the smoothing KIR (Kyocera Image
Refinement) functions, which realizes exquisite output resolution of about
2400 dpi × 600 dpi.
1
Press the System Menu key.
2
Press [Printer] and [Change] of KIR.
3
Press [On] or [Off].
4
Press [OK].
Printer - EcoPrint
Cancel OK
Status 10/5/2006 10:10
Select the default EcoPr int setting.
On
Off
Printer - KIR
Cancel OK
Status 10/5/2006 10:10
Select the defaul t KIR (smoothing) setting.
OnOff
System Menu
ADVANCED OPERATION GUIDE 6-45
Override A4/Letter
Select whether treating A4 size and Letter, which are similar in size, as the
same size when printing.
1
Press the System Menu key.
2
Press [Printer] and [Change] of Override A4/Letter.
3
Press [Off] or [On].
4
Press [OK].
Duplex
Select binding orientation for duplex mode.
1
Press the System Menu key.
Item Description
On A4 and Letter are regarded as the same in
size.
Off A4 and Letter are not regarded as the
same in size.
Printer - Override A4/Letter
Cancel OK
Status 10/5/2006 10:10
Treat A4 and L etter as the same size when printing.
On
Off
Item Description Finish
2-sided Bind
ShortEdge
Shorter edge
bound
2-sided Bind
LongEdge
Longer edge
bound
1-sided No duplex mode
System Menu
6-46 ADVANCED OPERATION GUIDE
2
Press [Printer] and [Change] of Duplex.
3
Press [1-sided], [2-
sided Bind
ShortEdge], or [2-
sided Bind
LongEdge].
4
Press [OK].
Copies
Set the default number of copies, from 1 to 999.
1
Press the System Menu key.
2
Press [Printer] and [Change] of Copies.
3
Press [+]/[–] or the
numeric keys to set
the default number
of copies.
4
Press [OK].
Printer - Duplex
Cancel OK
Status 10/5/2006 10:10
Set the default duplex mode.
2-sided
Bind LongEdge
1-sided
2-sided
Bind ShortEdge
Printer - Copies
Cancel OK
Status 10/5/2006 10:10
Set the default number of copies.
Use [-]/[+] or the number keys to enter a number.
copy(s)
(1 - 999)
1
System Menu
ADVANCED OPERATION GUIDE 6-47
Orientation
Set the default orientation, Portrait or Landscape.
1
Press the System Menu key.
2
Press [Printer] and [Change] of Orientation.
3
Press [Portrait] or
[Landscape].
4
Press [OK].
Wide A4
Increase the number of characters per line for A4 paper.
1
Press the System Menu key.
2
Press [Printer] and [Change] of Wide A4.
Printer Printer
Portrait Landscape
Printer - Orientation
Cancel OK
Status 10/5/2006 10:10
Select the default printer or ientation.
LandscapePortrait
System Menu
6-48 ADVANCED OPERATION GUIDE
3
Press [Off] or [On].
4
Press [OK].
Form Feed Timeout
Receiving print data from the computer, the machine may sometimes have
to wait if there is no information identifying the last page has no data any
more to be printed. When the preset timeout passes, the machine
automatically prints paper. The options are between 5 and 495 seconds.
1
Press the System Menu key.
2
Press [Printer], [T] and [Change] of Form Feed Timeout.
3
Press [+] or [–] to set
the Form Feed
Timeout.
4
Press [OK].
LF Action
Set the line feed action when the machine receives the line feed code
(character code 0AH).
Printer - Wide A4
Cancel OK
Status 10/5/2006 10:10
Enlarge the print area for A4 paper.
On
Off
Printer - Form Feed Timeout
Cancel OK
Status 10/5/2006 10:10
Set the amount of time to wait fr om the last transmission
before automatic form feed is initiated.
sec.
(0 - 495)
0
Item Description
LF Only Only line feed performed.
LF and CR Line feed and character return performed.
Ignore LF No line feed performed.
System Menu
ADVANCED OPERATION GUIDE 6-49
1
Press the System Menu key.
2
Press [Printer], [T] and [Change] of LF Action.
3
Press [LF Only], [LF
and CR] or [Ignore
LF].
4
Press [OK].
CR Action
Set the character return action when the machine receives the character
return code (character code 0DH).
1
Press the System Menu key.
2
Press [Printer], [T] and [Change] of CR Action.
3
Press [CR Only], [LF
and CR] or [Ignore
CR].
4
Press [OK].
Printer - LF Action
Cancel OK
Status 10/5/2006 10:10
Set the line feed action.
LF and CRLF Only Ignore LF
Item Description
CR Only Only character return performed.
LF and CR Character return and line feed performed.
Ignore CR No character return performed.
Printer - CR Action
Cancel OK
Status 10/5/2006 10:10
Set the character return action.
LF and CR
CR Only
Ignore CR
System Menu
6-50 ADVANCED OPERATION GUIDE
Network Setup
The machine is equipped with network interface, which is compatible with
network protocols such as TCP/IP, IPX/SPX, NetBEUI, and AppleTalk. It
enables network printing on the Windows, Macintosh, UNIX, NetWare and
other platforms.
TCP/IP Setup (by Entering IP Addresses)
Set up TCP/IP to connect to the Windows network. Set the IP addresses,
subnet masks, and gateway addresses.
NOTE: Prior to the IP address entries, obtain permission from the
network administrator.
1
Press the System Menu key.
2
Press [System], [Next] of Network and then [Change] of TCP/IP.
3
Press [On] on the
left side of the touch
panel.
4
Press [Off] of DHCP.
5
Press [IP Address]
and enter the
address using the
numeric keys.
6
Press [Subnet Mask] and enter the address using the numeric keys.
7
Press [Default Gateway] and enter the address using the numeric keys.
System - TCP/IP
Use TCP/IP.
On
Off
Cancel OK
Status 10/5/2006 10:10
DHCP
On
Off IP Address
Subnet Mask
Default
Gateway
0.0.0.0
0.0.0.0
0.0.0.0
System - TCP/IP
Use TCP/IP.
On
Off
Cancel OK
Status 10/5/2006 10:10
DHCP
On
Off IP Address
Subnet Mask
Default
Gateway
192.168.1.150
0.0.0.0
0.0.0.0
System Menu
ADVANCED OPERATION GUIDE 6-51
8
Check if all the address entries are correct and press [OK].
9
Press the Power key and confirm that the Power key/indicator and the
memory indicator are off. After that, turn the main power switch off and on.
TCP/IP Setup (Equipped with DHCP Server)
Set up TCP/IP when the network is equipped with the DHCP server. The
machine works as the DHCP client.
1
Press the System Menu key.
2
Press [System], [Next] of Network and then [Change] of TCP/IP.
3
Press [On] on the
left side of the touch
panel.
4
Press [On] of DHCP.
5
Press [OK].
6
Press the Power key and confirm that the Power key/indicator and the
memory indicator are off. After that, turn the main power switch off and on.
Netware Setup
Select the NetWare network connection. After that, select frame types for
NetWare network from Auto, Ethernet-II, 802.3, 802.2, or SNAP.
1
Press the System Menu key.
2
Press [System], [Next] of Network and then [Change] of NetWare.
System - TCP/IP
Use TCP/IP.
On
Off
Cancel OK
Status 10/5/2006 10:10
DHCP
On
Off IP Address
Subnet Mask
Default
Gateway
0.0.0.0
0.0.0.0
0.0.0.0
System Menu
6-52 ADVANCED OPERATION GUIDE
3
Press [On].
4
Select the frame type you want to choose.
5
Press [OK].
6
Press the Power key and confirm that the Power key/indicator and the
memory indicator are off. After that, turn the main power switch off and on.
AppleTalk Setup
Select the Apple Talk network connection.
1
Press the System Menu key.
2
Press [System], [Next] of Network and then [Change] of Apple Talk.
3
Press [On].
4
Press [OK].
5
Press the Power key and confirm that the Power key/indicator and the
memory indicator are off. After that, turn the main power switch off and on.
System - NetWare
Use NetWare.
On
Off
Cancel OK
Status 10/5/2006 10:10
Frame Type
Ether-II
Auto
IP Address
802.3
SNAP
802.2
System - AppleTalk
Cancel OK
Status 10/5/2006 10:10
Use AppleTalk.
*Please set TCP/IP to [On].
OnOff
System Menu
ADVANCED OPERATION GUIDE 6-53
Printing Reports/Sending Notice
Print reports to check the machine settings and status. Default settings for
printing the result reports can also be configured.
Printing Reports
Options for the reports to be printed are as follows.
Status Page
Check the information including current settings, available memory space,
and optional equipment installed.
System Menu
6-54 ADVANCED OPERATION GUIDE
Font List
Check the font samples installed in the machine.
System Menu
ADVANCED OPERATION GUIDE 6-55
Network Status Page
Check the information including network interface firmware version,
network address and protocol.
System Menu
6-56 ADVANCED OPERATION GUIDE
Service Status Page
More detailed information is available than on the status page. Service
personnel usually print the service status pages for maintenance purpose.
1
Press the System Menu key.
2
Press [Report] and [Print] of Report Print.
3
Press [Print] for the
report you want to
print. Printing starts.
Transmission Result Reports
Automatically print a report of transmission results when the transmission
is complete.
1
Press the System Menu key.
2
Press [Report], [Change] of Result Report Setting and then [Change] of
Send Result Report.
Report - Report Pr int
Print
Status Page:
Print
Print
Close
10/5/2006 10:10
Font List:
Service Status:
Print
Network Status:
Status
Item Description
Off No result report printed.
On Result report automatically printed.
Error Only Result report printed. If two or more
destinations are registered, the reports are
printed only for the destinations facing the
errors.
System Menu
ADVANCED OPERATION GUIDE 6-57
3
Press [Off], [On], or
[Error Only].
4
Press [OK].
Report - Send Result Repor t
Cancel OK
Status 10/5/2006 10:10
Print a report of transmission results.
On
Off
Error Only
System Menu
6-58 ADVANCED OPERATION GUIDE
Adjustment/Maintenance
Adjust printing quality and conduct machine maintenance.
• Copy Density Adjustment …6-58
• Print Density …6-58
• Send/Box Density Adjust …6-59
• Drum Refresh …6-60
• Correcting Fine Black Line …6-60
• Charger Auto Cleaning …6-61
• Display Brightness …6-62
• Silent Mode …6-62
• System Initialization …6-63
NOTE: If user login administration is valid, only administrators can
change adjustment/maintenance.
Copy Density Adjustment
Adjust copy density. Adjustment can be made in 7 scales both in auto and
manual density modes.
1
Press the System Menu key.
2
Press [T], [Adjustment/Maintenance] and [Change] of Copy Density
Adjustment.
3
Press [Change] of Auto for auto density mode or of Manual for manual
density mode.
4
Press [-3] - [+3]
(Lighter-Darker) to
adjust density.
5
Press [OK].
Print Density
Adjust print density. Adjustment can be made in 5 scales.
Adjustment/Maintenance - Manual
Adjust the default copy density for manual mode.
3
Cancel OK
Status 10/5/2006 10:10
Lighter
-3
Normal Darker
-2 -1 +10 +3+2
System Menu
ADVANCED OPERATION GUIDE 6-59
1
Press the System Menu key.
2
Press [T], [Adjustment/Maintenance] and [Change] of Print Density.
3
Press [1] - [5]
(Lighter-Darker) to
adjust density.
4
Press [OK].
Send/Box Density Adjust
Adjust scan density when sending or storing the data in Document Box.
Adjustment can be made in 7 scales both in auto and manual density
modes.
1
Press the System Menu key.
2
Press [T], [Adjustment/Maintenance] and [Change] of Send/Box Density
Adjust.
3
Press [Change] of Auto for auto density mode or of Manual for manual
density mode.
4
Press [-3] - [+3]
(Lighter-Darker) to
adjust density.
5
Press [OK].
Adjustment/Maintenance - Print Density
Cancel OK
Status 10/5/2006 10:10
Adjust density for all printing jobs,
including copies.
Lighter Darker
1 3245
Adjustment/Maintenance - Auto
Adjust the default transmission/stored document density
for automatic mode.
3
Cancel OK
Status 10/5/2006 10:10
Lighter
-3
Normal Darker
-2 -1 +10 +3+2
System Menu
6-60 ADVANCED OPERATION GUIDE
Drum Refresh
Execute drum refresh when print is blurred.
NOTE: Drum Refresh cannot be performed while printing. Execute Drum
Refresh after the printing is done.
1
Place A4-R on the Multi Purpose tray.
2
Press the System Menu key.
3
Press [T], [Adjustment/Maintenance] and then [Execute] of Drum Refresh.
4
Press [Yes]. Drum
Refresh starts and
ends in about 6
minutes.
5
Once Drum Refresh ends, return to the Adjustment/Maintenance screen.
Correcting Fine Black Line
Correct fine black lines (black streaks caused by contamination), which
may appear on the copies, when the optional document processor used.
If black lines appear from the top to the bottom edge, refer to Charger Auto
Cleaning on page 6-61.
Adjustment/Maintenance
Status 10/5/2006 10:10
Copy Density Adjustment: Change
Close
Change
Execute
Execute
Send/Box Density Adjust.:
Change
Print Density:
Correcting Black Line:
Display Brightness:
Charger Auto Cleaning:
Yes
Drum Refresh will be started.
Are you sure?
No
System Menu
ADVANCED OPERATION GUIDE 6-61
NOTE: Using Correcting Fine Black Line can impair reproduction of fine
characters. It is recommended to keep the default ([Off]).
1
Press the System Menu key.
2
Press [T], [Adjustment/Maintenance] and [Change] of Correcting Black
Line.
3
Press [Off], [On
(Low)] or [On
(High)].
4
Press [OK].
Charger Auto Cleaning
If black streaks appear on the printouts or scanned data, perform
automatic cleaning of the main chargers.
If no black line appears at the ends of the paper (margin), refer to
Correcting Fine Black Line on page 6-60.
1
Press the System Menu key.
2
Press [T], [Adjustment/Maintenance] and [Execute] of Charger Auto
Cleaning.
Item Description
Off No correction performed.
On (High) Correction performed. Select this item if
black streak remains after using Use (Low).
The reproduction of the image becomes
lower when using Use (Low).
On (Low) Correction performed. The reproduction of
the image becomes lower when using Not
Use.
Adjustment/Maintenance - Correcting Fine Black Line
Cancel OK
Status 10/5/2006 10:10
Reduce the visibility of fine black lines if they
appear in a scanned image.
*Small characters will also become less visible.
Off On(Low) On(High)
System Menu
6-62 ADVANCED OPERATION GUIDE
3
Press [Yes].
Automatic cleaning
of the main charger
starts and ends in
about 45 seconds.
4
Once the cleaning ends, return to the Adjustment/Maintenance screen.
Display Brightness
Set the brightness of the touch panel.
1
Press the System Menu key.
2
Press [T], [Adjustment/Maintenance] and [Change] of Display Brightness.
3
Press [1] - [4]
(Darker- Lighter) to
adjust brightness.
4
Press [OK].
Silent Mode
Make the machine run more quietly. Select the mode when the running
noise is annoying.
1
Press the System Menu key.
2
Press [T], [Adjustment/Maintenance] and [Change] of Silent Mode.
System
Change
Yes
Close
Status 10/5/2006 10:10
The charger will be cleaned.
Are you sure?
Change
Execute
No
Network:
Parallel:
Serial:
Adjustment/Maintenance - Display Brightness
Cancel OK
Status 10/5/2006 10:10
Set the brightness of the screen.
1
Darker Lighter
2 3 4
System Menu
ADVANCED OPERATION GUIDE 6-63
3
Press [Off] or [On].
4
Press [OK].
System Initialization
Initialize the hard disk mounted on the machine to return to the default
mode.
Refer to System Initialization on page 6-78 about the initialization
procedures.
Adjustment/Maintenance - Silent Mode
Cancel OK
Status 10/5/2006 10:10
Make after-printing process run more quietly.
*This may increase the time need to prepare
for the next job.
Off
On
System Menu
6-64 ADVANCED OPERATION GUIDE
Date/Timer
Date/Timer settings include:
• Date/Time …6-64
•Time Zone …6-64
• Date Format …6-65
• Auto Panel Reset …6-65
• Auto Sleep …6-66
• Auto Error Clear …6-68
NOTE: If user login administration is valid, only administrators can
change Date/Timer settings.
Date/Time
Set the date and time for the location where you use the machine. If you
perform Send as E-mail, the date and time set here will be displayed on the
header.
CAUTION: Be sure to set Time Zone before the Date/Time setup.
1
Press the System Menu key.
2
Press [T], [Date/Timer] and then [Change] of Date/Time.
3
Press [+] or [–] to
enter the date and
time respectively.
NOTE: Set year (Y), month (M), date (D), hour (H), minute (M), and
second (S).
4
Press [Off] or [On] of Summer Time and press [OK].
Time Zone
Set the time difference in the location you are from GMT.
Date/Timer - Date/Time
Set the date and time.
Cancel OK
Status 10/5/2006 10:10
Off
DMY
SMH
On
Summer Time
System Menu
ADVANCED OPERATION GUIDE 6-65
1
Press the System Menu key.
2
Press [T], [Date/Timer] and then [Change] of Time Zone.
3
Select the location
and press [OK].
NOTE: Press [S] or [T] to select the location.
Date Format
Select the display format of year, month, and date.
1
Press the System Menu key.
2
Press [T], [Date/Timer] and then [Change] of Date Format.
3
Select [MM/DD/
YYYY], [DD/MM/
YYYY], or [YYYY/
MM/DD] and press
[OK].
Auto Panel Reset
If no job runs for a certain period of time, automatically reset settings and
return to the default setting.
NOTE: Refer to page 6-20 for the default settings.
Auto Panel Reset ON/OFF
Select to use Auto Panel Reset or not.
Date/Timer - Time Zone
Set time zone.
Please select the location nearest you.
Time Zone
-12:00 Eniwetok
1/13
Cancel OK
Status 10/5/2006 10:10
-11:00 Midway Is
-10:00 Hawaii
-09:00 Alaska
-08:00 Pfic Time
-07:00 Arizona
Date/Time - Date Format
Cancel OK
Status 10/5/2006 10:10
Set the date and time display format.
DD/MM/YYYYMM/DD/YYYY YYYY/MM/DD
System Menu
6-66 ADVANCED OPERATION GUIDE
1
Press the System Menu key.
2
Press [T], [Date/Timer] and then [Change] of Auto Panel Reset.
3
Press [Off] or [On].
4
Press [OK].
Reset Timer
If you select [On] for Auto Panel Reset, set the amount of time to wait
before Auto Panel Reset. Options are between 5 and 495 seconds (every
five seconds).
NOTE: If you select [Off] for Auto Panel Reset, the time display does not
appear.
1
Press the System Menu key.
2
Press [T], [Date/Timer] and then [Change] of Reset Timer.
3
Press [+] or [–] to
enter the time until
Auto Panel Reset is
turned on.
4
Press [OK].
Auto Sleep
If no job runs for a certain period of time, automatically enter Sleep Mode.
Refer to Chapter 3 of the Operation Guide for Sleep Mode.
Date/Timer - Auto Panel Reset
Cancel OK
Status 10/5/2006 10:10
Automatically reset settings and return to
default screen.
On
Off
Date/Timer - Reset Timer
Cancel OK
Status 10/5/2006 10:10
Set the amount of time to wait before automati c panel reset.
Use [-]/[+] to enter a number.
(5 - 495)
sec.
System Menu
ADVANCED OPERATION GUIDE 6-67
Auto Sleep ON/OFF
Select whether to use Auto Sleep or not.
NOTE: Time remaining before Auto Sleep can be modified as necessary.
Refer to Sleep Timer below about the procedures.
1
Press the System Menu key.
2
Press [T], [Date/Timer] and then [Change] of Auto Sleep.
3
Press [Off] or [On].
4
Press [OK].
Sleep Timer
If you select [On] for Auto Sleep, set the amount of time to wait before Auto
Sleep. Options are between 1 and 240 minutes (every one minute).
NOTE: If you select [Off] for Auto Sleep, the time display does not
appear.
1
Press the System Menu key.
2
Press [T], [Date/Timer] and then [Change] of Sleep Timer.
3
Press [+]/[–] or the
numeric keys to
enter the time until
Auto Sleep is turned
on.
Date/Timer - Auto Sleep
Cancel OK
Status 10/5/2006 10:10
Automatically enter Sleep Mode.
OnOff
Date/Timer - Sleep Timer
Cancel OK
Status 10/5/2006 10:10
Set the amount of time to wait before automati c Sleep Mode.
Use [-]/[+] or the number keys to enter a number.
(1 - 240)
min.
System Menu
6-68 ADVANCED OPERATION GUIDE
4
Press [OK].
Auto Error Clear
If an error occurs during printing, the print job stops to wait for the next step
to be taken by the user. In the Auto Error Clear mode, automatically clear
the error after a set amount of time elapses.
The following errors are automatically cleared.
Print overrun
Memory is full
Auto Error Clear ON/OFF
Select whether to use Auto Error Clear or not.
1
Press the System Menu key.
2
Press [T], [Date/Timer] and then [Change] of Auto Error Clear.
3
Press [Off] or [On].
4
Press [OK].
Error Clear Timer
If you select [On] for Auto Error Clear, set the amount of time to wait before
automatically clearing errors. Options are between 5 and 495 seconds
(every five seconds).
NOTE: If you select [Off] for Auto Error Clear, the time display does not
appear.
1
Press the System Menu key.
2
Press [T], [Date/Timer] and then [Change] of Error Clear Timer.
Date/Timer - Auto Error Clear
Cancel OK
Status 10/5/2006 10:10
If an error occurs, automatically clear it after
a set amount of time elapses.
OnOff
System Menu
ADVANCED OPERATION GUIDE 6-69
3
Press [+] or [–] to
enter the time until
printing restarts.
4
Press [OK].
Date/Timer - Error Clear Timer
Cancel OK
Status 10/5/2006 10:10
Set the amount of time to wait before automati cally cleari ng errors.
Use [-]/[+] to enter a number.
(0 - 495)
sec.
System Menu
6-70 ADVANCED OPERATION GUIDE
Editing Destination (Address Book/Adding One-Touch Keys)
Save frequently used destinations to Address Book or One-touch Keys and
the saved destinations can be changed. The destinations are available for
Send as E-mail, Send to Folder, and Fax Transmission (optional).
Adding a Destination
Add a new destination to the Address Book. There are two adding methods
for individuals and groups. When adding a group, enter the group name
and select group members from the Address Book.
Adding an individual
2,000 individual addresses can be registered at maximum. Each address
can include the information such as destination name, E-mail address,
FTP server folder path, computer folder path, and FAX No. (optional).
1
Press the System Menu key.
2
Press [Edit Destination], [Register/Edit] of Address Book, [Add], [Contact]
and then [Next].
3
Press [Change] of
Address Number.
4
Press [+] / [–] or numeric keys to enter a particular Address Number (1-
2,500).
NOTE: Address Number is an ID for a destination. You can select any
available number out of 2,500 numbers for individuals and 500 numbers
for groups.
5
Press [OK].
6
Press [Change] of Name.
Address:
Address
Change
Change
Register
Status 10/5/2006 10:10
Address Number:
Contact Name
Name:
0011
BackCancel
H_Pttr
System Menu
ADVANCED OPERATION GUIDE 6-71
7
Enter the destination name (up to 32 characters) displayed on the Address
Book and press [OK].
NOTE: Refer to the Appendix of the Operation Guide for entering
characters.
8
Press [Address].
9
Press [S] or [T] to select transmission method from E-mail, Folder (FTP),
FAX or Folder (SMB).
10
Press [Change Dest.].
E-mail Address
1 Press [E-mail
Address] to
enter the E-
mail address
and press [OK].
NOTE: Refer to the Appendix of the Operation Guide for entering
characters.
2 Check if the entries are correct and press [OK].
E-mail
Address
OK
Status 10/5/2006 10:10
Add a new E-mail destination.
Press [E-mail Address], then enter
the address using the keyboard screen.
Cancel
System Menu
6-72 ADVANCED OPERATION GUIDE
The Folder (FTP) Address
1 Press [Host Name], [Path], [Login User Name], and [Login
Password] to enter relevant information respectively and press [OK].
NOTE: Refer to the Appendix of the Operation Guide for entering
characters.
2 Check if the entries are correct and press [OK].
NOTE: Press [Connection Test] to check the connection to the FTP
server you chose. If the connection fails, check the entries you made.
Item Description
Host Name Enter the FTP server name in not more than 62
characters. If the port number is other than 21,
enter the port number into the server name
column.
Path Enter the path of the folder to which you want to
upload the data in not more than 126 characters.
For example, if you want to store the data in the
ScanData folder of the home directory, enter
ScanData. Without any entry here, the data would
be stored in the home directory.
Login User
Name
Enter the user name to log in the FTP server in
not more than 62 characters.
Login
Password
Enter the password to log in the FTP server in not
more than 62 characters.
Address - Folder Path Entry
SMB
OK
Status 10/5/2006 10:10
Cancel
FTP
Host Name
Path
Login
User Name
Login
Password
Connection
Test
System Menu
ADVANCED OPERATION GUIDE 6-73
The Folder (SMB) Address
1 Press [Host Name], [Path], [Login User Name], and [Login
Password] to enter relevant information respectively and press [OK].
NOTE: Refer to the Appendix of the Operation Guide for entering
characters.
2 Check if the entries are correct and press [OK].
NOTE: Press [Connection Test] to check the connection to the computer
you chose. If the connection fails, check the entries you made.
11
Check if the destination entry is correct and press [Register]. The
destination is added to the Address Book.
Item Description
Host Name Enter the computer name in not more than 62
characters.If the port number is other than 139,
enter the port number into the host name column.
Path Enter the path of the folder to which you want to
send the data in not more than 126 characters.
Login User
Name
Enter the user name to log in the computer in not
more than 62 characters.
Login
Password
Enter the password to log in the computer in not
more than 62 characters.
Address - Fol der Path Entry
SMB
OK
Status 10/5/2006 10:10
Cancel
FTP
Host Name
Path
Login
User Name
Login
Password
Connection
Test
System Menu
6-74 ADVANCED OPERATION GUIDE
Adding a Group
Compile two or more individuals into a group. Designations in the group
can be added at the same time. When adding a group, 500 groups can be
added at maximum in the Address Book.
NOTE: Add the individuals, which are supposed to be included in a
group, before adding the group in the Address Book. Up to 100
destinations for the e-mail, 500 destinations for the FAX, and the total of
10 destinations for the FTP and SMB can be registered per a group.
1
Press the System Menu key.
2
Press [Edit Destination], [Register/Edit] of Address Book, [Add], [Group]
and then [Next].
3
Press [Change] of
Address Number.
4
Press [+] or [–] to enter a particular Address Number (1-2,500).
NOTE: Address Number is an ID for a group. You can select any
available number out of 2,000 numbers for individuals and 500 numbers
for groups.
5
Press [OK].
6
Press [Change] of Name.
7
Enter the group name displayed on the Address Book in not more than 32
characters.
NOTE: Refer to the Appendix of the Operation Guide for entering
characters.
8
Press [Group Member].
9
Press [Add].
Group Member
Change
Change
Register
Status 10/5/2006 10:10
Address Number:
Group Name
Name:
0022
BackCancel
ABCABC
System Menu
ADVANCED OPERATION GUIDE 6-75
10
Select a destination
(individual) to add to
the group.
NOTE: Destinations can be sorted or searched by destination name or
address number. Refer to Chapter 3 of the Operation Guide for Address
List.
11
Press [OK].
12
If you have more destinations to add, repeat Steps 9 to 11.
Check if the selected destination was added to the group and press
[Register]. Now the group is added to the Address Book.
Editing a Destination
Edit/delete the destinations (invididuals) you added to the Address Book.
1
Press the System Menu key.
2
Press [Edit Destination] and then [Register/Edit] of Address Book.
3
Select a destination
or group to edit.
NOTE: Destinations can be sorted or searched by destination name or
address number. Refer to Chapter 3 of the Operation Guide for Address
List.
4
Press [Detail].
Edit Destination - Add
Sort
Search(Name)
Name
Dest No. Type
0003
Name Detail
CCC
ABC@DEF.com
0001
/
0001
E-mail Folder FAX
Detail
ABC
Cancel
OK
Status 10/5/2006 10:10
Search(No.)
DEF GHI JKL MNO PQRS TUV WXYZ 0-9
Edit Destination
Sort
Search(Name)
Name
No. Type
0001
Name Detail
0001
/
0001
Contact Group
Edit
ABC
Close
Status 10/5/2006 10:10
Search(No.)
DEF GHI JKL MNO PQRS TUV WXYZ 0-9
ABCDE
Add
Delete
CCCCC0003
System Menu
6-76 ADVANCED OPERATION GUIDE
Editing an Individual Destination
Change Address Number, Name and destination type and address. Refer
to Adding an individual on page 6-70 for the details.
Editing a Group
1 Change Address Number and Name. Refer to Adding a Group on
page 6-74 for the details.
2 Press [Group Member].
3 To delete any destination from the group, select the destination and
press [Delete]. Press [Yes] on the screen to confirm the deletion.
Deleting an Individual Destination or Group
Repeat Steps 1 to 3, press [Delete]. Press [Yes] on the screen to confirm
the deletion. Deletion is performed.
Adding a Destination on One-touch Key
Add a new destination (individual or group). 100 destinations can be
registered at maximum.
NOTE: Refer to Chapter 3 of the Operation Guide for use of One-touch
Key.
1
Press the System Menu key.
2
Press [Edit Destination] and [Register/Edit] of One-touch Key.
3
Select a One-touch Key number (001 to 100) for the destination. Pressing
[No.] enables direct entry of a One-touch Key number.
4
Press [Register/Edit]. The address book appears.
5
Select a destination (individual or group) to add to the One-touch Key
number.
Pressing [Detail] enables to show the detailed information of the selected
destination.
NOTE: Destinations can be sorted or searched by destination name or
address number. Refer to Chapter 3 of the Operation Guide for Address
List.
6
Press [OK]. The destination will be added to the One-touch Key.
System Menu
ADVANCED OPERATION GUIDE 6-77
Editing One-touch Key
Edit/delete the destinations you added to One-touch Key.
1
Press the System Menu key.
2
Press [Edit Destination] and then [Register/Edit] of One-touch Key.
3
Select a One-touch Key number (001 to 100) for the destination. Pressing
[No.] enables direct entry of a One-touch Key number.
Changing the Registered Information
1 Press [Register/Edit].
2 Select a new destination (individual or group).
Pressing [Detail] enables to show the detailed information of the
selected destination.
NOTE: Destinations can be sorted or searched by destination name or
address number. Refer to Chapter 3 of the Operation Guide for Address
List.
3 Press [OK].
4 Press [Yes] on the screen to add the destination to the One-touch
Key.
Deleting the Registered Information
1 Press [Delete].
2 Press [Yes] on the screen to confirm the deletion of the data
registered in the One-touch Key.
System Menu
6-78 ADVANCED OPERATION GUIDE
System Initialization
Initialize the hard disk mounted on the machine to return to the default
mode.
CAUTION: System initialization will erase Custom Document Boxes, data
stored in Document Box, addresses in the Address Book, user property,
account information, and settings.
NOTE: This item will not be displayed if the optional Security Kit is
installed. Refer to Security on page 8-1 about the functions added when
the Security Kit is installed and related procedures.
1
Press the System Menu key.
2
Press [T], [Adjustment/Maintenance] and then [Execute] of System
Initialization.
3
Press [Yes].
4
Once the initialization ends, the message indicating Task is completed.
Turn the main power switch off and on. appears. Turn the main power
switch off.
Adjustment/Maintenance
Status 10/5/2006 10:10
Copy Density Adjustment: Change
Close
Change
Execute
Execute
Send/Box Density Adjust.:
Change
Print Density:
Correcting Black Line:
Display Brightness:
Charger Auto Cleaning:
Yes
The system will be restarted.
Are you sure?
No
System Menu
ADVANCED OPERATION GUIDE 6-79
Restarting the System
Restart the CPU without turning the main power switch off. It works to deal
with the machine's unstable operation. (Same as the computer restart.)
1
Press the System Menu key.
2
Press [System] and [Execute] of Restart.
3
Press [Yes] to restart the machine.
System Menu
6-80 ADVANCED OPERATION GUIDE
Accessibility (Enlarging Touch Panel Display)
Touch panel characters and key displays can be enlarged. Use the
numeric keys to select items and proceed to the next screen.
NOTE: Accessibility can be used only with Copying and Sending
registered on the Quick Setup screen.
Press the Accessibility Display
key when in the Copy or Send (i.e.
the Copy or Send key indicator is
On).
Enlarged keys or
characters appear
on the touch panel.
Operation can also
be made by pressing
any numeric key
corresponding to the
number or symbol
displayed. (e.g.
Press the 2 key to
adjust density.)
Follow the instructions on the screen for subsequent operations.
Status 10/5/2006 10:10
Ready to copy.
Copies
1
Quantity
Zoom Density Staple
Duplex Original
Image
Collate/
Offset
100% Auto
2 holes
Book
>>1-sided
Text+Photo Collate
ADVANCED OPERATION GUIDE 7-1
7 Management
This chapter explains the following operations.
• User Login Administration ............................................ 7-2
• Job Accounting........................................................... 7-10
• Security Kit Operations............................................... 7-23
Management
7-2 ADVANCED OPERATION GUIDE
User Login Administration
User login administration specifies how the user access is administered on
this machine. Enter correct login user name and password for user
authentication to log in.
Access privileges are in two types - User and Administrator. Certain items
in System Menu can be modified only by administrators.
First User Login Administration
Follow these steps for the first user login administration.
Enable user login administration. (page 7-2)
T
Add a user.(page 7-4)
T
Log out.(page 7-4)
T
The registered user logs in for operations.(page 7-3)
Enabling/Disabling User Login Administration
This enables user login administration. Select one of the following
authentication methods:
1
Press the System Menu key.
2
Press [User Login/Job Accounting].
3
If user login administration is invalid, the user authentication screen is
displayed. Enter a login user name and password, and press [Login]. By
default, the login user name and password are 5050 respectively.
NOTE: The login user name and password are for default users with
administrator rights.
Item Description
Local
Authentication
User authentication based on user property on the
local user list stored in the machine
Network
Authentication
User authentication based on Authentication
Server. Use a user property stored in
Authentication Server to access the network
authentication login page.
Management
ADVANCED OPERATION GUIDE 7-3
4
Press [Next] of User Login Setting and then [Change] of User Login.
5
Select [Local
Authentic.] or
[Network
Authentic.]. Select
[Off] to disable user
login administration.
If you select
[Network
Authentic.], enter
the host name (62
characters or less)
and domain name
(254 characters or less) for the Authentication Server. Select
[NTLM(WinNT)] or [Kerberos(Win2000/2003)] as the authentication
method.
NOTE: If the login user name and password are rejected, check the
following settings.
• Network Authentication setting of the machine
• User property of the Authentication Server
• Clock time setting of the machine and the Authentication Server
If you cannot login because of the setting of the machine, login with any
administrator registered in the local user list and correct the settings.
6
Press [OK].
Login/Logout
If user login administration is enabled, it is necessary to enter the login user
name and password to use the machine.
Login
1
If the screen below
appears during the
operations, press
[Login User Name].
User Login/Job Accounting - User Login
Off
OK
Status
10/5/2006 10:10
Cancel
FTP
Host Name
Domain Name
NTLM
(WinNT)
Kerberos
(Win2000/2003)
User login administration.
Please select authentication method.
Local
Authentic.
Network
Authentic.
NTLM
(WinNT)
Login
User Name
Login
Status 10/5/2006 10:10
Enter login user name and password.
Cancel
Login
Password
abcdef
********
Management
7-4 ADVANCED OPERATION GUIDE
2
Enter the login user name and press [OK].
NOTE: Refer to the Appendix of the Operation Guide for details on
entering characters.
3
Press [Login Password].
4
Enter the password and press [OK].
5
Check the login user name and password are correct, and press [Login].
Logout
To log out the machine, press the Logout key to return to the login user
name/password entry screen.
Auto Logout
Logout is automatically executed in the following cases:
• When the Power key is pressed to enter the sleep mode
• When auto sleep is activated
• When auto reset is activated
Adding a User
This adds a new user. You can add Up to 1,000 users (including the default
login user name).
Item Description
User Name* Enter the name displayed on the user list (up to 32
characters).
login user
name*
Enter the login user name to log in (up to 64
characters). The same login user name cannot be
registered.
Password* Enter the password to log in (up to 64 characters).
Management
ADVANCED OPERATION GUIDE 7-5
NOTE: By default, one default user with administrator rights is already
stored. This user property includes:
User Name: Admin
Login user name:5050
Password: 5050
Access Level: Administrator
It is recommended to periodically change the user name, login user name
and password regularly for your security.
1
Log in as a user with administrator rights.
2
Press the System Menu key.
3
Press [User Login/Job Accounting].
4
If user login administration is invalid, the user authentication screen is
displayed. Enter a login user name and password, and press [Login]. By
default, the login user name and password are 5050 respectively.
5
Press [Next] of User Login Setting, [Register/Edit] of Local User List, and
then [Add].
6
Press [Change] of
User Name.
Access Level* Select User or Administrator for user access
privileges.
Account Name Add an account where the user belongs. The user,
who registered his/her account name, can log in
without entering the account ID. Refer to Job
Accounting on page 7-10.
E-mail Address The user can register his/her E-mail address. The
registered address will be automatically selected
for subsequent operations that need any E-mail
function.
* Mandatory
Item Description
User
User Name:
Account Name:Access Level:
Register
Status
10/5/2006 10:10
E-mail Address:
Password:Login User Name:
Cancel
User0099
Account02User
abcd@efg.com
********0099
Change
Change
ChangeChange
Change
Change
Management
7-6 ADVANCED OPERATION GUIDE
7
Enter the user name and press [OK].
NOTE: Refer to the Appendix of the Operation Guide for details on
entering characters.
8
Enter the login user name and E-mail address following steps 3 and 4
above.
9
Press [Change] of Password and then [Password].
10
Enter the password and press [OK].
11
Press [Confirm Password].
12
Enter the same password to confirm and press [OK].
13
Press [Change] of Access Level.
14
Select the user access privilege and press [OK].
15
Press [Change] of Account Name.
16
Select the account
and press [OK].
NOTE: Select [Name] and [ID] from the Sort pull-down menu to sort the
user list.
Press [Search (Name)] or [Search (ID)] to search by account name or
account ID.
17
Press [Register] to add a new user on the local user list.
Changing User Property
User property can be changed. Types of user property that could be
changed may be different depending on user access privilege.
Status 10/5/2006 10:10
User - Account Name
001/001
Select account to which this user will be attached.
File Name
OKCancel
Search(Name)
Size
Search(ID)
Account Name Account ID
Detail
NameSort
Account01
Account02
Account03
Account04
Account05
00001000
00002000
00005000
00003000
00004000
Management
ADVANCED OPERATION GUIDE 7-7
If any user with administrator rights logs in
User property can be changed and users can be deleted. The items, which
can be added, are all able to be changed.
1
Press the System Menu key.
2
Press [User Login/Job Accounting].
3
If user login administration is invalid, the user authentication screen is
displayed. Enter a login user name and password, and press [Login]. By
default, the login user name and password are 5050 respectively.
4
Press [Next] of User Login Setting and [Register/Edit] of Local User List.
5
Select the user to change the user property.
NOTE: Select [User Name] and [Login User Name] from the Sort pull-
down menu to sort the user list.
Press [Search(Name)] or [Search(Login)] to search by user name or login
user name.
Changing user information
1
Press [Detail].
2
Refer to steps 3 to
13 of Adding a User
to change user
property.
3
Press [Register]. User property will be changed.
Deleting a user
1
Press [Delete].
2
Press [Yes] on the screen to confirm deletion. The selected user will be
deleted.
NOTE: The default user with administrator rights cannot be deleted.
User
User Name:
Account Name:Access Level:
Register
Status
10/5/2006 10:10
E-mail Address:
Password:Login User Name:
Cancel
User01
Account01Admi nistrator
kyo@efg.com
********0123
Change
Change
ChangeChange
Change
Change
Management
7-8 ADVANCED OPERATION GUIDE
If any user without administrator rights logs in
These users can partially change their own user property including user
name, password, and E-mail address.
Although login user name, access level, or account name cannot be
changed, the users can check the present status.
1
Press the System Menu key.
2
Press [Change] of User Property.
3
Refer to steps 3 to 13 of Adding a User to change user property.
Press [Detail] of
login User Name or
Account Name to
check the present
status.
4
Press [Register] to change user property.
Unknown login user name Job
This specifies the behavior for handling the jobs sent with unknown login
user names (i.e. unsent IDs). If the User Login is set to invalid and Job
Accounting is set to valid, follow the procedure when the Account ID is
unknown.
1
Press the System Menu key.
2
Press [User Login/Job Accounting].
3
If user login administration is invalid, the user authentication screen is
displayed. Enter a login user name and password, and press [Login]. By
default, the login user name and password are 5050 respectively.
4
Press [Change] of Unknown lD Job.
User
User Name:
Account Name:Access Level:
Register
Status
10/5/2006 10:10
E-mail Address:
Password:Login User Name:
Cancel
User01
Account01User
kyo@efg.com
********0123
Change
Change
Detail
Change
Detail
Item Description
Reject The job is rejected (not printed).
Permit The job is permitted to be printed.
Management
ADVANCED OPERATION GUIDE 7-9
5
Press [Reject] or
[Permit].
6
Press [OK].
User Login/Job Accounting - Unknown ID Job
Select what to do with jobs from unknown user names
or account IDs.
Reject
Permit
Cancel OK
Status 10/5/2006 10:10
Management
7-10 ADVANCED OPERATION GUIDE
Job Accounting
Job accounting Manages the copy/print count incurred by individual
accounts by assigning an ID to each account.
Job accounting helps the following activities in business organizations.
• Manageability of up to 1,000 individual accounts.
• Availability for account IDs with as many as eight digits (between 0 and
99999999) for security.
• Integrated management of printing and scanning statistics through the
use of an identical account ID.
• Tracking the print volume for each account and for all accounts
combined.
• Restricting the print counter in one-page increments up to 999,999
copies.
• Resetting the print counter for each account or for all accounts
combined.
First Job Accounting Setup
Follow these steps for the first job accounting setup.
Enable job accounting. (page 7-10)
T
Add an account. (page 7-13)
T
Log out. (page 7-12)
T
Other users log in for operations. (page 7-11)
Enabling/Disabling Job Accounting
Enable job accounting.
1
Press the System Menu key.
2
Press [User Login/Job Accounting].
3
If user login administration is invalid, the user authentication screen is
displayed. Enter a login user name and password, and press [Login]. By
default, the login user name and password are 5050 respectively.
4
Press [Next] of Job Accounting Setting, and then [Change] of Job
Accounting.
Management
ADVANCED OPERATION GUIDE 7-11
5
Press [On]. To
disable job
accounting, press
[Off].
6
Press [OK].
7
When the display returns to the System Menu default screen, logout is
automatically executed and the screen to enter the Account ID appears. To
continue the operation, enter the Account ID.
Login/Logout
If job accounting is enabled, the account ID is required to use the machine.
Login
1
In the screen below,
enter the account ID
using the numeric
keys and press
[Login].
NOTE: If you entered a wrong character, press the Clear key and enter
the account ID again.
If the entered account ID does not match the registered ID, a warning beep
will sound and login will fail. Enter the correct account ID.
When the screen to enter the login user name and password appears
If user login administration is enabled, the screen to enter the login user
name and password appears. Enter a login user name and password to log
in. (Refer to Login/Logout on page 7-3.) If the user has already registered
the account information, the account ID entry would be skipped. (Refer to
Adding a User on page 7-4.)
2
Proceed to complete the rest of the steps.
User Login/Job Accounting - Job Accounting
Access the job accounting function.
Off
On
Cancel OK
Status 10/5/2006 10:10
Enter account ID.
Login
Status 10/5/2006 10:10
******
Management
7-12 ADVANCED OPERATION GUIDE
Logout
When the operations are complete, press the Logout key to return to the
account ID entry screen.
Adding an Account
This section explains how to add a new account. The following entries are
required.
1
Press the System Menu key.
2
Press [User Login/Job Accounting].
3
If user login administration is invalid, the user authentication screen is
displayed. Enter a login user name and password, and press [Login]. By
default, the login user name and password are 5050 respectively.
4
Press [Next] of Job Accounting Setting, [Register/Edit] of Accounting List,
and then [Add].
Item Description
Account Name Enter the account name (up to 32 characters).
Account ID Enter the account ID as many as eight digits
(between 0 and 99999999).
Restriction This Prohibits printing/scanning or restricts the
number of sheets to load. Refer to Restricting the
Use of the Machine on page 7-15.
Management
ADVANCED OPERATION GUIDE 7-13
5
Press [Change] of
Account Name.
6
Enter the account name and press [OK].
NOTE: Refer to Appendix of the Operation Guide for details on entering
characters.
7
Follow steps 3 and 4 above to enter the Account ID.
NOTE: Any account ID that has already registered cannot be used. Enter
any other account ID.
8
Activate or deactivate restriction. Refer to Restricting the Use of the
Machine on page 7-15.
9
Press [Register] to add a new account on the Account List.
Managing Accounts
This changes the registered account information or deletes the account.
1
Press the System Menu key.
2
Press [User Login/Job Accounting].
3
If user login administration is invalid, the user authentication screen is
displayed. Enter a login user name and password, and press [Login]. By
default, the login user name and password are 5050 respectively.
4
Press [Next] of Job Accounting Setting and then [Register/Edit] of
Accounting List.
5
Select an account to change or delete.
NOTE: Select [Account Name] or [Account ID] from the Sort pull-down
menu to sort the account names.
Press [Search (Name)] or [Search (ID)] to search by account name or
account ID.
Account
Account Name:
Print Restriction Printer:Print Restriction Copier:
Register
Status
10/5/2006 10:10
Scan Restriction Others:
Account ID:
Cancel
User01
OffOff
Off
0123
Change
Change
Change
Change
Change
Change
FAX TX Restriction:
Off
Management
7-14 ADVANCED OPERATION GUIDE
Changing account information
1 Press [Detail].
2 Refer to steps
3 to 13 of
Adding an
Account and
steps 2 to 5 of
Restricting
Using the
Machine to
change
account
information.
3 Press [Register] to confirm the change.
Deleting an account
1 Press [Delete].
2 Press [Yes] To delete the account.
Managing the Copy/Print Counts
You can select how the copying and printing page counts are shown -
either the total of both or each of copying and printing individually. The
selection may influence restriction on the count and count method. Refer
to Restricting the Use of the Machine on page 7-15, Counting the Number
of Pages Printed on page 7-17 and Printing an Accounting Report on page
7-20 for details.
1
Press the System Menu key.
2
Press [User Login/Job Accounting].
3
If user login administration is invalid, the user authentication screen is
displayed. Enter a login user name and password, and press [Login]. By
default, the login user name and password are 5050 respectively.
4
Press [Next] of Job Accounting Setting, [Next] of Default Setting and then
[Change] of Copy/Print Count.
Account
Account Name:
Print Restriction Printer:Print Restriction Copier:
Register
Status
10/5/2006 10:10
Scan Restriction Others:
Account ID:
Cancel
User01
999,999999,999
Off
0123
Change
Change
Change
Change
Change
Change
FAX TX Restriction:
Off
Management
ADVANCED OPERATION GUIDE 7-15
5
Press [Total] or
[Split].
6
Press [OK].
Restricting the Use of the Machine
This section explains how to restrict the use of the machine by account or
the number of sheets available.
Items to be Restricted
Print Restriction Copier
The number of sheets copied is restricted. This is displayed when Split
mode is selected for Managing the Copy/Print Count.
Print Restriction Printer
• When Split is selected for Managing the Copy/Print Count
The number of sheets copied is restricted.
• When Total is selected for Managing the Copy/Print Count
The total number of sheets copied and printed is restricted.
Scan Restriction Others
The number of sheets scanned (except for copy) is restricted.
Fax TX Restriction
The number of sheets sent by fax is restricted. This is displayed when the
optional fax kit is installed.
Applying Restriction
Restriction can be applied in two modes as follows:
User Login/Job Accounting - Copier/Printer Count
Select the copier and printer count method.
Total
Split
Cancel OK
Status 10/5/2006 10:10
Item Description
Off No restriction given
Management
7-16 ADVANCED OPERATION GUIDE
1
Follow steps 1 to 5 of Adding an Account on page 7-12.
2
Press [Change] of Print Restriction Copier, Print Restriction Printer, Scan
Restriction Others, or Fax TX Restriction.
3
Select [Off], [Counter Limit], or [Reject Usage].
If [Counter Limit]
selected, press [+]/[-
] or numeric keys to
select the number of
pages.
4
Press [OK].
5
Repeat steps 2 to 3 for other accounts to be restricted.
6
Press [Register] to add an account for restriction.
Applying Limit of Restriction
This specifies how the machine behaves when the counter has reached
the limit of restriction.
1
Press the System Menu key.
2
Press [User Login/Job Accounting].
Counter Limit Restricts the print counter in one-page increments
up to 999,999 copies.
Reject Usage Restriction is applied.
Item Description
Account - Print Restri ction Copi er
Restrict use of copy functions.
Counter Limit
Off
Cancel OK
Status 10/5/2006 10:10
1
Limit(1 - 999999)
page(s)
Split
Item Description
Immediately *
* The next job will be prohibited in sending or in storing in the box.
Job stops when the counter reaches its limit.
Subsequently Printing/scanning job continues but the subsequent
job will be rejected.
Alert Only Job continues displaying an alert message.
Management
ADVANCED OPERATION GUIDE 7-17
3
If user login administration is invalid, the user authentication screen is
displayed. Enter a login user name and password, and press [Login]. By
default, the login user name and password are 5050 respectively.
4
Press [Next] of Job Accounting Setting, [Next] of Default Setting and then
[Change] of Apply Limit.
5
Select [Immediately], [Subsequently], or [Alert Only].
6
Press [OK].
Counting the Number of Pages Printed
This counts the number of pages printed. Counts are classified into Total
Job Accounting and Each Job Accounting. A new count can also be started
after resetting the count data which was stored for a certain period of time.
Types of the counts are as follows.
Total Job Accounting/Resetting the Counter
This counts the number of pages for all accounts and resets the counts for
those accounts at one time.
1
Press the System Menu key.
Item Description
Print Pages (by
Function)
• When Split is selected for Managing the Copy/
Print Count:
Number of pages copied, printed, faxed*, and
the total number of those pages are displayed.
• When Total is selected for Managing the Copy/
Print Count:
Number of pages printed (by copier and printer),
number of pages faxed*, and the total number of
those pages are displayed.
* Only if optional fax kit is installed
Print Pages (1 or
2 sided)**
** Only available for Total Job Accounting
Number of pages for 1 sided, 2 sided, as well as
the total pages are displayed.
Scan Pages Number of pages scanned for copier, other
function, as well as the total pages are displayed
Fax
Transmission
Page*
Number of fax pages sent is displayed.
Fax
Transmission
Time*
Total duration of Fax transmission is displayed.
Management
7-18 ADVANCED OPERATION GUIDE
2
Press [User Login/Job Accounting].
3
If user login administration is invalid, the user authentication screen is
displayed. Enter a login user name and password, and press [Login]. By
default, the login user name and password are 5050 respectively.
4
Press [Next] of Job Accounting Setting and then [Next] of Total Job
Accounting.
5
Press [Check] at the
function to check the
count. The results
will be displayed.
6
Confirm the count and press [Close].
7
Press [Execute] of Counter Reset to reset the counter.
8
Press [Yes] on the screen to confirm the reset. The counter is reset.
Total Job Accounting/Resetting the Counter
This counts the number of pages for each account and resets the counts
by account.
1
Press the System Menu key.
2
Press [User Login/Job Accounting].
3
If user login administration is invalid, the user authentication screen is
displayed. Enter a login user name and password, and press [Login]. By
default, the login user name and password are 5050 respectively.
4
Press [Next] of Job Accounting Setting and [Check] of Each Job
Accounting.
5
Select the account to check the count.
NOTE: Select [Name] or [ID] from the Sort pull-down menu to sort the
account names.
Press [Search(Name)] or [Search(Login)] to search by account name or
account ID.
User Login/Job Accounting - Total Job Accounting
Print Pages(by Function):
FAX Transmission Pages:
FAX Transmission Time:
Close
Status
10/5/2006 10:10
Print Pages(1 or 2 sided):
Counter Reset:
Scan Pages:
Check Check
Execute
Check
User01
15,000
13h 25min.
Management
ADVANCED OPERATION GUIDE 7-19
6
Press [Detail].
7
Press [Check] at the
function to check the
count. The results
will be displayed.
8
Confirm the count and press [Close].
9
Press [Execute] of Counter Reset to reset the counter.
10
Press [Yes] on the screen to confirm the reset. The counter will be reset.
Counting by Paper Size
This counts the number of pages by paper size (e.g. Letter).
NOTE: Paper size is available in five type, - 1 to 5. These types are
specified in accounting reports. Refer to Printing an Accounting Report on
page 7-20.
In addition to paper size, paper type can also be specified (e.g. count the
letter-size color paper used). Without specifying paper type, all types of
paper in the size are counted.
1
Press the System Menu key.
2
Press [User Login/Job Accounting].
3
If user login administration is invalid, the user authentication screen is
displayed. Enter a login user name and password, and press [Login]. By
default, the login user name and password are 5050 respectively.
4
Press [Next] of Job Accounting Setting, [Next] of Default Setting, [Change]
of Count by Paper Size, [Change] of Paper Size 1 to 5 and then [On].
Account
Print Pages:
FAX Transmission Time:
Close
Status
10/5/2006 10:10
Scan Pages:
Counter Reset
FAX Transmission Pages:
Check Check
Execute
5,500
1h 15min.
Management
7-20 ADVANCED OPERATION GUIDE
5
Select the paper
size.
6
Press [Media Type] to specify paper type.
7
Select the media type and press [OK].
8
Press [OK].
Printing an Accounting Report
Total pages counted at all relevant accounts can be printed as an
accounting report.
Reports have different formats depending on how the count of copiers and
printers is administered.
User Login/Job Accounting - Paper Size 1
Select the paper sizes and types to count.
On
Off
Cancel OK
Status 10/5/2006 10:10
A5
All Media Type
Plain
B4
A3 A4
B5 Folio
Letter Statement
Ledger Legal
Management
ADVANCED OPERATION GUIDE 7-21
When Split is selected for Managing the Copy/Print Count
Management
7-22 ADVANCED OPERATION GUIDE
For the count by paper size, the report will be printed by size.
1
Check that Letter or A4 paper is loaded in the cassette.
2
Press the System Menu key.
3
Press [User Login/Job Accounting].
4
If user login administration is invalid, the user authentication screen is
displayed. Enter a login user name and password, and press [Login]. By
default, the login user name and password are 5050 respectively.
5
Press [Next] of Job Accounting Setting and then [Print] of Print Accounting
Report.
6
Press [Yes] on the screen to confirm the printing.
Unknown Account ID Jobs
The behavior of the machine when it receives a job from unknown account
ID (i.e. unsent ID) can be specified. Refer to Unknown login user name
Job on page 7-8 for details.
Checking and Printing Counter
Press the Counter
key to check the
number of sheets
printed and
scanned.
Counter
10/5/2006 10:10Status
Close
Print
Status Page
Printed Page Counts
Monochrome:
TotalPrinterCopy FAX
Scanned Page Counts
Originals:
TotalOthersCopy
45,00020,00025,000
70,00030,00025,000 15,000
Management
ADVANCED OPERATION GUIDE 7-23
Security Kit Operations
Installing an optional security kit adds [Security] on the System Menu.
Refer to Security on page 8-1 for the descriptions and operations related
to the (Security) options.
Management
7-24 ADVANCED OPERATION GUIDE
ADVANCED OPERATION GUIDE 8-1
8 Security
This chapter explains the procedures and tips for installation
and operations of the optional Data Security Kit (C) (Security
Kit).
Instructions for General Users (for Both General Users and
Administrators)
• Security Kit Functions................................................... 8-2
• Touch Panel Display after the Security Kit Installed ..... 8-4
Instructions for Administrators (for Those in Charge of
Installation and Operations of the Security Kit)
• Installing the Security Kit .............................................. 8-5
• Changing Security Functions ....................................... 8-6
• System Initialization...................................................... 8-8
• Warning Message ........................................................ 8-9
Security
8-2 ADVANCED OPERATION GUIDE
Security Kit Functions
The Security Kit enables overwriting and encryption.
Overwriting
Multi function printers (MFPs) temporarily store the data of scanned
original, print jobs as well as other data stored by users in the hard disk,
from which the data is output for printing. As the data storage area used for
such data remains in the hard disk until the said area is overwritten by other
data, the stored data might be restored by a certain tool for unwanted use.
The Security Kit erases and overwrites (hereinafter collectively referred to
as overwrite(s)) the unwanted data storage area used for the output data
or deleted data so as not to be restored.
No special procedures are required for overwriting, which will be
automatically performed.
CAUTION: Canceling the job immediately starts overwriting the data that
was stored in the hard disk.
Overwrite Methods
There are two overwrite methods, which can be switched at any time.
Once Overwrite Method
Overwrite 0 on a target storage area of the hard disk (for overwriting) or
entire hard disk (for system initialization) to disable data restoration.
3-time Overwrite Method (default)
Overwrite random pattern twice and then overwrite 0 on the same target
storage area of the hard disk as mentioned above to disable data
restoration. This method with its higher security makes the data restoration
much more difficult even by a sophisticated restoration tool than Once
Overwrite Method.
It may take more time than Once Overwrite Method to process a larger
amount of data.
Encryption
MFPs store the data of scanned original and other data stored by users in
the hard disk. It means the data could be leaked or tampered with if the
hard disk is stolen.
Instructions for General Users (for Both General Users and Administrators)
Security
ADVANCED OPERATION GUIDE 8-3
The Security Kit encrypts the data before storing them in the hard disk. It
guarantees higher security because no data would be decoded by any
other means than ordinary output or operations.
Encryption is automatically performed and no special step is required.
CAUTION: Encryption helps enhance security. However, the data stored
in the Document Box could be decoded by ordinary operations. Do not
store any most strictly confidential data in the Document Box.
Functions of Security Kit
Security Kit
Printing
Copying
Send
Send
Print
Sending
Hard
disk
Save original data
and various settings
1. Overwrite unnecessary data saved area.
2. Encryption ( ) / Decoding ( )
Security
8-4 ADVANCED OPERATION GUIDE
Touch Panel Display after the Security Kit Installed
Hard Disk Icon Display
In Security Mode,
the Security Kit
should be properly
installed and run.
The hard disk icon
appears on the
lower right side of
the touch panel in
Security Mode.
NOTE: If the hard disk icon does not appear on the normal screen, it
could be possible that the Security Mode is not ON. Call service.
How hard disk icon display changes during overwriting
CAUTION: Do not turn the main power switch off during overwriting (while
are displayed). It may crash the hard disk.
NOTE: If you accidentally turn the main power switch off during
overwriting or initialization, the hard disk icon might not switch to HD
ICON2. It should be caused by the possible crash or failed overwriting of
the data, which must have been overwritten. This would not affect
subsequent overwriting processes. However, system initialization should
be recommended to return to the normal stable operations. (Initialization
should be performed by the administrator following the steps in System
Initialization on page 8-8.)
Status 10/5/2006 10:10
Original
Zoom
Paper
100%
- - -
:
:
:
- - -
Image
Quality
Ready to copy.
Set Original.
Copies
Copy Image
Org./Paper/
Finishing
Quick Setup Lay out/Edit Adv anced
Setup
1
Normal 0
Zoom Density Paper
Selection
1-sided
>>1-sided
Tex t+Photo Collate
Duplex Original
Image
Collate/
Offset
Auto
Plain
A4
Icon displayed Description
There is unwanted data on the hard
disk.
Overwriting the unwanted data
The unwanted data overwritten.
Security
ADVANCED OPERATION GUIDE 8-5
Installing the Security Kit
The Security Kit Contents
The Security Kit package includes:
• Security key
• Installation manual (for service personnel)
Before Installation
• The system will be initialized during installation of the Security Kit. It
means that the data stored in the hard disk will be all erased. Special
attention should be paid about this if you install the Security Kit on the
MFP currently used.
• The Repeat Copy function will be unavailable after the installation.
• [Adjustment/Maintenance] -> [System Initialization] will not be
displayed in the System Menu after the installation.
• [Security] will be added in the System Menu after the installation.
Installation
Installation of the Security Kit should be performed by the service
personnel.
The only thing the administrator should do during the installation is to enter
the encryption code.
Encryption Code
Encryption codes should be entered to encrypt data in 6-digit alphanumeric
characters (0 to 9, A to Z, a to z). By default, the code is set 000000.
As an encryption key is created from this code, it would be safe enough to
continue using the default code.
CAUTION: Be sure to remember the encryption code you entered. If
reentry of the encryption code is requested for some reason, enter that
code, or all the data stored in the hard disk will be erased.
After Installation
After installing the Security Kit, change the security password as well as
the method how to erase entire hard disk.
The changes could be given as required, either at installation or later.
Refer to page 8-6 for the procedures.
Instructions for Administrators (for Those in Charge of Installation and
Operations of the Security Kit)
Security
8-6 ADVANCED OPERATION GUIDE
Changing Security Functions
Changing Security Password
Enter the security password to change security functions. Customize the
security password so that only the administrator can use the Security Kit.
1
Press the System Menu key.
2
Press [T] and then [Security].
3
If user login administration is invalid, the user authentication screen is
displayed. Enter a login user name and password, and press [Login]. By
default, the login user name and password are 5050 respectively.
4
Enter the default security password, 000000.
5
Press [Change] of Security Password.
6
Press [Password] to
enter a new security
password in 6 to 16-
digit alphanumeric
characters.
CAUTION: Avoid any easy-to-guess numbers for the security password
(e.g. 11111111 or 12345678).
7
Press [Confirm Password] to enter the same password again.
8
Press [OK].
Changing the Method How to Erase Entire Hard Disk
Change the method how to erase entire hard disk. Refer to Overwrite
Methods on page 8-2 for details.
NOTE: The overwrite methods are used both for overwriting and system
initialization (page 8-8), and cannot therefore be set individually.
1
Press the System Menu key.
Security - Security Passwor d
Set password.
Please enter new password, then re-enter it to confirm.
OKCancel
Password
Confirm
Password
Status 10/5/2006 10:10
Security
ADVANCED OPERATION GUIDE 8-7
2
Press [T] and then [Security].
3
If the user login screen appears, enter the user name and password, and
press [Login].
If the user authentication screen does not appear, go to Step 5.
4
Enter the security password. By default, the code is set 000000.
5
Press [Data Overwrite Method].
6
Press [3-time
Overwrite Method]
(default) or [Once
Overwrite Method].
7
Press [OK].
Security - Data Overwri te Method
Cancel OK
Status 10/5/2006 10:10
Select data overwrite method.
3-time
Overwrite
Once
Overwrite
Security
8-8 ADVANCED OPERATION GUIDE
System Initialization
Erase entire hard disk. Initialization should be performed while the
machine stands by.
CAUTION: If you accidentally turn the main power switch off during
initialization, the hard disk might possibly crash or initialization might fail.
NOTE: If you accidentally turn the main power switch off during
initialization, turn the main power switch on again. Initialization
automatically restarts.
1
Press the System Menu key.
2
Press [T] and then [Security].
3
If the user login screen appears, enter the user name and password, and
press [Login].
If the user authentication screen does not appear, go to Step 5.
4
Enter the default security password, 000000.
5
Press [Execute] of
System Initialization.
6
Press [Yes] on the screen to confirm the initialization. Initialization starts.
7
When the screen appears to show initialization completed, press the
Power key, check that the Power key and memory indicators are OFF,
and turn the main power switch off and then on.
Security
Status 10/5/2006 10:10
Data Overwrite Method:
Change
Close
Change
Execute
Security Password:
System Initialization:
Security
ADVANCED OPERATION GUIDE 8-9
Warning Message
If the encryption
code information of
the machine has
been lost for some
reason, the screen
below appears when
the power is turned
on.
1
Press [Encryption Code], and enter the encryption code that was entered
during the installation of the Security Kit.
CAUTION: Even though the entry of a different encryption code could
also enable to continue the job, the data stored in the hard disk would be
all erased. You should be careful enough about this.
2
Press the Power key and confirm that the Power key/indicator and the
memory indicator are off. After that, turn the main power switch off and on.
Enter the encryption code.
OK
Encryption
Code
Security
8-10 ADVANCED OPERATION GUIDE
ADVANCED OPERATION GUIDE Appendix-1
Appendix
• Paper............................................................... Appendix-2
• Intercompatible Functions ............................... Appendix-9
• Glossary ........................................................ Appendix-10
Appendix
Appendix-2 ADVANCED OPERATION GUIDE
Paper
Basic Paper Specifications
This machine is designed to print on standard copy paper as used in
regular ('dry') copiers and page printers such as laser printers. It also
supports a variety of other types of paper that conform to the specifications
given in this appendix.
Be careful when choosing paper. Paper unsuitable for the machine may
cause jams or may be wrinkled.
Supported Paper
Use standard copy paper for regular copiers or laser printers. The printing
quality will be affected by the quality of paper. Poor quality paper may
result in unsatisfactory output.
Basic Paper Specifications
The following table lists the specifications of paper that is supported with
this machine. Refer to the subsequent sections for further details.
NOTE: Some recycled paper does not meet requirements for use with
this machine as listed in the Basic Paper Specifications shown below,
such as moisture or pulp content. For this reason, we recommend
purchasing a small amount of recycled paper as a sample for testing prior
to use. Choose recycled paper that gives the best printing results and
contains low levels of paper dust.
We are not responsible for the problems occurred from the use of paper
that does not conform to our specifications.
Choosing the Appropriate Paper
This section describes guidelines for choosing paper.
Criteria Specifications
Weight Cassettes: 60 to 105 g/m
2
Multi Purpose tray: 60 to 220 g/m
2
Thickness 0.086 to 0.110 mm
Dimensional accuracy ±0.7 mm
Squareness of corners 90° ±0.2°
Moisture content 4 to 6%
Grain direction Long grain (paper supply direction)
Pulp content 80% or more
Appendix
ADVANCED OPERATION GUIDE Appendix-3
Condition
Avoid using paper with bent corners or that is curled, dirty, or torn. Do not
use paper that has a rough surface or paper fiber lint, or that is especially
delicate. Use of paper in any of these conditions will not only deliver poor
copies but may also cause jams and shorten the useful life of the machine.
Choose paper with a smooth and even surface; however, avoid coated
paper or paper with a treated surface as it may damage the drum or fusing
unit.
Ingredient
Do not use paper such as paper that has been coated or surface-treated
or paper that contains plastic or carbon. These paper may produce harmful
fumes from the heat of printing and may damage the drum.
Be sure to use the standard paper that contains at least 80% pulp, i.e., not
more than 20% of the total paper content consists of cotton or other fibers.
Supported Paper Sizes
Paper of the following sizes is supported by the machine.
Measurements in the table take into account a ±0.7 mm dimensional
accuracy for length and width. Corner angles must be 90° ± 0.2°.
Multi Purpose Tray
Cassette or Multi Purpose
Tray
B6-R (128 × 182 mm) A3 (297 × 420 mm)
Hagaki (100×148mm) B4 (257 × 364 mm)
Oufuku Hagaki (148 × 200 mm) A4 (297 × 210 mm)
Executive (7 1/4 ×10 1/2") A4-R (210 × 297 mm)
Envelope DL (110 × 220 mm) B5 (257 × 182 mm)
Envelope C5 (162 × 229mm) B5-R (182 × 257 mm)
Envelope C4 (229 × 324mm) A5-R (148 × 210 mm)
ISO B5 (176 × 250 mm) Folio (210 × 330 mm)
Envelope #10 (4 1/8 × 9 1/2") Ledger
Envelope #9 (3 7/8 × 8 7/8") Legal
Envelope #6 (3 5/8 × 6 1/2") Letter
Envelope Monarch (3 7/8 ×7 1/2") Letter-R
Youkei 2 (114 × 162 mm) Statement-R
Youkei 4 (105 × 235 mm) Oficio II
Appendix
Appendix-4 ADVANCED OPERATION GUIDE
Smoothness
The paper surface should be smooth, but it must be uncoated. With paper
that is too smooth and slippery, several sheets may accidentally be
supplied at once, causing jams.
Basis Weight
In countries that use the metric system, basis weight is the weight in grams
of one sheet of paper one square meter in area. In the United States, basis
weight is the weight in pounds of one ream (500 sheets) of paper cut to the
standard size (or trade size) for a specific grade of paper. Paper that is too
heavy or too light may be supplied incorrectly or cause paper jams, which
may cause excessive wear of the machine. Mixed paper weight (i.e.,
thickness) may cause several sheets to be supplied at once accidentally
and may also cause blurring or other printing problems if the toner fails to
adhere correctly
The recommended basis weight is between 60 and 105 g/m
2
for the
cassettes and between 60 to 220 g/m
2
for the Multi Purpose tray.
Thickness
Avoid using paper that is too thick or thin. Signs that paper may be thin
include frequent problems with paper jams or with several sheets being
supplied at once. Paper jams may also indicate that the paper is too thick.
The proper thickness is between 0.086 and 0.110 mm.
Moisture Content
Paper moisture content is the ratio of moisture to dryness expressed as a
percentage. Moisture affects how the paper is supplied, the electrostatic
changeability of the paper, and how the toner adheres.
Paper moisture content varies depending on the relative humidity in the
room. High relative humidity causes paper to become damp, making the
edges expand so it appears wavy. Low relative humidity causes paper to
lose moisture, making the edges tighten and weakening print contrast.
Wavy or tight edges may cause the paper to slip when it is supplied. Try to
keep the moisture content between 4 to 6%.
To maintain the right level of moisture content, bear in mind the following
considerations.
Size Entry (98 × 148 to 297 × 432 mm) 8.5 × 13.5"
8K (273 × 394 mm)
16K (273 × 197 mm)
16K-R (197 × 273 mm)
Multi Purpose Tray
Cassette or Multi Purpose
Tray
Appendix
ADVANCED OPERATION GUIDE Appendix-5
• Store paper in a cool, well-ventilated place.
• Store paper flat and unopened in the package. Once the package is
opened, reseal it if the paper is not to be used for a while.
• Store paper sealed in the original package and box. Put a pallet under
the carton to keep it raised above the floor. Especially during rainy
seasons keep the paper a sufficient distance away from wooden or
concrete floors.
• Before using paper that has been stored, keep it at the proper
moisture level for at least 48 hours.
• Do not store paper where it is exposed to heat, sunlight, or dampness.
Other Paper Specifications
Porosity: The density of the paper fibers
Stiffness: Paper must be stiff enough or it may buckle in the machine,
causing jams.
Curl: Most paper naturally tends to curl after the package is opened. When
paper passes through the fixing unit, it curls upward slightly. To deliver flat
printouts, load the paper so that the curl faces towards the bottom of the
paper tray.
Static electricity: During printing, paper is electrostatically charged so
that the toner adheres. Choose paper that can be discharged quickly so
that copies do not cling together.
Whiteness: Paper whiteness affects print contrast. Use whiter paper for
sharper, brighter copies.
Quality: Machine problems may occur if sheet sizes are not uniform or if
corners are not square, edges are rough, sheets are uncut, or edges or
corners are crushed. In order to prevent these problems, be especially
careful when you cut the paper yourself.
Packaging: Choose paper that is properly packaged and stacked in
boxes. Ideally, the packaging itself should have been treated with a coating
to inhibit moisture.
Specially treated paper: We do not recommend printing onto the
following types of paper, even if it conforms to the basic specifications.
When you use these kinds of paper, purchase a small amount first as a
sample to test.
• Glossy paper
• Watermarked paper
• Paper with an uneven surface
• Perforated paper
Special Paper
This section describes printing onto special paper and print media.
Appendix
Appendix-6 ADVANCED OPERATION GUIDE
The following paper and media can be used.
• Transparencies
• Preprinted paper
• Bond paper
• Recycled paper
• Thin paper (from 60 g/m
2
to 64 g/m
2
or less)
• Letterhead
• Colored paper
• Prepunched paper
• Envelopes
• Cardstocks
• Thick paper (from 106 g/m
2
to 220 g/m
2
or less)
• Labels
• Coated paper
• High-quality paper
When using these paper and media, choose that are designed specifically
for copiers or page printers (such as laser printers). Use the Multi Purpose
tray for transparencies, thin or thick paper, envelopes, cardstocks, and
label paper.
Choosing Special Paper
Although special paper that meets the following requirements can be used
with the machine, print quality will vary considerably due to differences in
the construction and quality of special paper. Thus, special paper is more
likely than regular paper to cause printing problems. Before purchasing
special paper in volume, try testing a sample to ensure the print quality is
satisfactory. General precautions when printing onto special paper are
given below. Note that we are not responsible for any harm to the user or
damage to the machine caused by moisture or specifications of special
paper.
Select a cassette or Multi Purpose tray for special paper (please refer to
Chapter 2 Selecting Paper Size for Multi Purpose Tray and Selecting
Paper Type to Multi Purpose Tray of the manual).
Transparencies
Transparencies must be able to withstand the heat of printing.
Transparencies must meet the following conditions.
Criteria Specifications
Heat resistance Must withstand at least 190°C
Thickness 0.100 to 0.110 mm
Material Polyester
Appendix
ADVANCED OPERATION GUIDE Appendix-7
To avoid problems, use the Multi Purpose tray for transparencies and load
transparencies with the long side facing the machine.
If transparencies jam frequently at output, try pulling the leading edge of
sheets gently as they are ejected.
Hagaki
Before loading Hagaki into the
Multi Purpose tray, fan them
and align the edges. If the
Hagaki paper is curled,
straighten it before loading.
Printing onto curled Hagaki
may cause jams.
Use unfolded Oufuku Hagaki
(available at post offices).
Some Hagaki may still have
rough edges developed by a paper cutter on the back side. Remove any
such rough edges by placing the Hagaki on a flat surface and rubbing the
edges gently a few times with a ruler.
Envelopes
Use the Multi Purpose tray for envelopes.
Due to the structure of envelopes, printing evenly over the entire surface
may not be possible in some cases. Thin envelopes in particular may be
wrinkled by the machine in some cases as they pass through. Before
purchasing envelopes in volume, try testing a sample to ensure the print
quality.
Storing envelopes for a long period may cause them to become wrinkled.
Thus, keep the package sealed until you are ready to use them.
Keep the following points in mind.
Do not use envelopes with exposed adhesive. In addition, do not use the
type of envelope in which the adhesive is exposed after the top layer is
peeled off. Serious damage may be caused if the paper covering the
adhesive comes off in the machine.
Do not use envelopes with certain special features. For example, do not
use envelopes with a grommet for winding a string to close the flap or
envelopes with an open or film-covered window.
If paper jams occur, load fewer envelopes at once.
Dimensional accuracy ±0.7 mm
Squareness of corners 90° ±0.2°
Criteria Specifications
Burrs
Burrs
Appendix
Appendix-8 ADVANCED OPERATION GUIDE
To prevent paper jams when printing onto multiple envelopes, do not allow
more than ten envelopes remain in the output tray at once.
Thick Paper
Before loading thick paper in the Multi Purpose tray, fan it and align the
edges. Some thick paper may still have rough edges developed by a paper
cutter on the back side. Remove any such rough edges just as with Hagaki
by placing the paper on a flat surface and rubbing the edges gently a few
times with a ruler. Printing onto paper with rough edges may cause jams.
NOTE: If the paper is not
supplied correctly even after it
is smoothed, load the paper in
the Multi Purpose tray with the
leading edge raised a few
millimeters as shown in the
figure.
Colored Paper
Colored paper must conform to the specifications listed on the page 2 of
the Appendix. In addition, the pigments in the paper must be able to
withstand the heat of printing (up to 200°C or 392°F).
Preprinted Paper
Preprinted paper must conform to the specifications listed on the page 2 of
the Appendix. The colored ink must be able to withstand the heat of
printing. It must be resistant to silicone oil as well. Do not use paper with a
treated surface such as glossy paper used for calendars.
Recycled Paper
Recycled paper must conform to the specifications listed on the page 2 of
the Appendix; however, its whiteness may be considered separately.
NOTE: Before purchasing recycled paper in volume, try testing a sample
to ensure that the print quality.
Appendix
ADVANCED OPERATION GUIDE Appendix-9
Intercompatible Functions
This is a full-featured machine with an array of different functions. Many
features can also be combined for more efficient printing.
Appendix
Appendix-10 ADVANCED OPERATION GUIDE
Glossary
AppleTalk
Apple Talk, which comes with Apple Computer's Mac OS, is a network
protocol. Apple Talk enables file/printer sharing and also enables you to
utilize application software that is on another computer on the same Apple
Talk network.
DHCP (Dynamic Host Configuration Protocol)
Dynamic Host Configuration Protocol (DHCP) that automatically resolves
IP addresses, subnet masks, and gateway addresses on a TCP/IP
network. DHCP minimizes the load of network management employing a
large number of client computers because it relieves individual clients
including printers from the IP address being assigned.
dpi(dots per inch)
A unit for resolution, representing the number of dots printed per inch (25.4
mm).
Send as E-mail
A function to send the image data stored in the machine as an E-mail
attachment. E-mail addresses can be selected from the list or entered at
each time.
FTP(File Transfer Protocol)
A protocol to transfer files on the TCP/IP network, whether the Internet or
an intranet. Along with HTTP and SMTP/POP, FTP is now frequently used
on the Internet.
IEEE1284
An international standard for the printer-computer connection established
by Institute of Electrical and Electronic Engineers (IEEE) in 1994.
IP Address
An Internet protocol address is a unique number that represents a specific
computer or related device on the network. The format of an IP address is
four sets of numbers separated by dots, e.g. 192.168.110.171. Each
number should be between 0 and 255.
KPDL (Kyocera Page Description Language)
Kyocera's PostScript page description language compatible with Adobe
PostScript Level 3.
NetBEUI (NetBIOS Extended User Interface)
An interface, developed by IBM in 1985, as an update from NetBIOS. It
enables more advanced functions on smaller networks than other
Appendix
ADVANCED OPERATION GUIDE Appendix-11
protocols such as TCP/IP, etc. It is not suitable for larger networks due to
lack of routing capabilities to choose the most appropriate routes. NetBEUI
has been adopted by IBM for its OS/2 and Microsoft for its Windows as a
standard protocol for file sharing and printing services.
NetWare
Novell's network management software that is able to run on a variety of
operating systems.
POP3(Post Office Protocol 3)
A standard protocol to receive E-mail from the server in which the mail is
stored on the Internet or an intranet.
PostScript
A page description language developed by Adobe Systems. It enables
flexible font functions and highly-functional graphics, allowing higher
quality printing. The first version called Level 1 was launched in 1985,
followed by Level 2 that enabled color printing and two-byte languages
(e.g. Japanese) in 1990. In 1996, Level 3 was released as an update for
the Internet access and PDF format as well as gradual improvements in
implementation technologies.
PPM (prints per minute)
This indicates the number of A4 size printouts made in one minute.
SMTP (Simple Mail Transfer Protocol)
A protocol for E-mail transmission over the Internet or an intranet. It is used
for transferring mail between mail servers as well as for sending mail from
clients to their servers.
TCP/IP (Transmission Control Protocol/Internet Protocol)
TCP/IP is a suite of protocols designed to define the way computers and
other devices communicate with each other over a network.
TWAIN (Technology Without Any Interested Name)
A technical specification for connecting scanners, digital cameras, and
other image equipment to the computers. The TWAIN compatible devices
enable to process image data on any relevant application software. TWAIN
is adopted on a large number of graphic software (e.g. Adobe Photoshop)
and OCR software.
USB (Universal Serial Bus)2.0
A USB interface standard for Hi-Speed USB 2.0. The maximum transfer
rate is 480 Mbps. This machine is equipped with USB 2.0 for high-speed
data transfer.
Appendix
Appendix-12 ADVANCED OPERATION GUIDE
EcoPrint Mode
A printing mode that helps save toner. Copies made in this mode are thus
lighter than normal.
Emulation
The function to interpret and execute other printers' page description
languages. The machine emulates operation of Line Printer, IBM
Proprinter, DIABLO 630,EPSON LQ-850, PCL6, KC-GL, KPDL, and KPDL
(automatic).
Auto Sleep Mode
A mode designed for electrical power saving, activated when the machine
is left unused or data transfer for a specific period. In Sleep mode, power
consumption is kept to a minimum.
Grayscale
A computer color expression. Displayed images of this sort are typically
composed of shades of gray, varying from black at the weakest intensity to
white at the strongest, without any other colors. Gray levels are displayed
in numerical levels: that is, white and black only for 1 bit; 256 gray levels
(including white and black) for 8 bits; and 65,536 gray levels for 16 bits.
Subnet Mask
A 32-bit numerical value that defines how many bits of the IP address is
specified for the network address to identify the network.
Auto Form Feed Timeout
During data transmission, the machine may sometimes have to wait until
receiving the next data. This is the auto form feed timeout. When the preset
timeout passes, the machine automatically put paper out. However, no
output is performed if the last page has no data to be printed.
Auto Paper Selection
A function to automatically select paper in the same size as original at
printing
Status Page
The page lists machine conditions, such as the memory capacity, total
number of prints and scans, and paper source settings.
Additional Memory
An additional memory (optional) is used for increasing the memory
capacity of this machine as well as enabling to print more sophisticated
data. The 128 MB, 256 MB, or 512 MB modules are available for this
machine. Contact your dealer for the memory modules that can be used on
this machine.
Appendix
ADVANCED OPERATION GUIDE Appendix-13
Multi Purpose (MP) Tray
The paper supply tray on the right side of the machine. Use this tray
instead of the cassettes when printing onto envelopes, Hagaki,
transparencies, or labels.
Default Gateway
This indicates the device, such as a computer or router, that serves as the
entrance/exit (gateway) for accessing computers outside the network that
you are on, When no specific gateway is designated for a destination IP
address, data is sent to the host designated as the Default Gateway.
Parallel Interface
The parallel interface mounted on the machine is used to receive the print
data from the computer. With this interface, data transfer between the
printer and the computer takes place in 8-bit chunks. This machine can
perform IEEE 1284-compatible by-directional communications.
Printer Driver
The software to enable you to print data created on any application
software. The printer driver for the machine is contained in the CD-ROM
enclosed in the package. Install the printer driver on the computer
connected to the machine.
Accessibility
The machine is designed featuring good accessibility even for the elderly
and those who are physically challenged or visually impaired. Touch panel
characters can be enlarged while the touch panel is adjustable in two
angles.
Appendix
Appendix-14 ADVANCED OPERATION GUIDE
A1
For best results and machine performance, we recommend that you use only our original supplies for
your products.
is a trademark of Kyocera Corporation
2006
2006.9
Rev.1.1
… 278 …

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