Exchanging Messages and Using Outlook 125
Note There can be several reasons why a digital signature is not valid. For example,
the sender’s certificate may have expired, it may have been revoked by the
certificate authority, or the server that verifies the certificate is unavailable.
Contact the sender to report the problem.
Manage folders
Each Messaging account has its own folder hierarchy with five default
Messaging folders: Inbox, Outbox, Deleted Items, Drafts, and Sent Items.
The messages you receive and send through the account are stored in
these folders. You can also create additional folders within each hierarchy.
The Deleted Items folder contains messages that have been deleted on the
device. The behavior of the Deleted Items and Sent Items folders depends
on the Messaging options you have chosen.
If you use an Outlook e-mail account, e-mail messages in the Inbox folder in
Outlook will be synchronized automatically with your device. You can select to
synchronize additional folders by designating them for synchronization. The
folders you create and the messages you move will then be mirrored on the
e-mail server. For example, if you move two messages from the Inbox folder to
a folder named Family, and you have designated Family for synchronization,
the server creates a copy of the Family folder and copies the messages to that
folder. You can then read the messages while you are away from your PC.
If you use a text message account, messages are stored in the Inbox folder.
If you use a POP3 account and you move e-mail messages to a folder you
created, the link is broken between the messages on the device and their
copies on the e-mail server. The next time you connect, the e-mail server will
detect that the messages are missing from the Inbox folder on the device
and will delete them from the e-mail server. This prevents having duplicate
copies of a message, but it also means that you will no longer have access to
messages that you move to folders created from anywhere except the device.
If you use an IMAP4 account, the folders you create and the e-mail
messages you move are mirrored on the e-mail server. Therefore, messages
are available to you anytime you connect to your e-mail server, whether it
is from your device or PC. This synchronization of folders occurs whenever
you connect to your e-mail server, create new folders, or rename/delete
folders when connected. You can also set different download options for
each folder.
