1 How do I? ...................................................................................................................................................... 1
2 Get started .................................................................................................................................................... 2
Printer parts ........................................................................................................................................................... 3
Control panel and status lights ............................................................................................................................. 4
Paper basics ........................................................................................................................................................... 6
Load media ............................................................................................................................................................. 8
Load original ........................................................................................................................................................ 10
Open the HP printer software (Windows) ............................................................................................................ 12
Print Quick Forms ................................................................................................................................................ 15
Print on both sides (duplexing) ........................................................................................................................... 15
Print from your mobile device ............................................................................................................................. 16
Print with AirPrint ................................................................................................................................................ 16
Print using the maximum dpi .............................................................................................................................. 17
Tips for print success ........................................................................................................................................... 18
4 Copy and scan .............................................................................................................................................. 20
Tips for copy and scan success ............................................................................................................................ 25
Send a fax ............................................................................................................................................................ 27
Receive a fax ........................................................................................................................................................ 31
Set up phone book contacts ................................................................................................................................ 35
Fax and digital phone services ............................................................................................................................ 40
Fax on Voice over Internet Protocol .................................................................................................................... 41
Use reports .......................................................................................................................................................... 41
ENWWiii
6 Use Web Services ......................................................................................................................................... 45
What are Web Services? ....................................................................................................................................... 45
Set up Web Services ............................................................................................................................................. 45
Print with HP ePrint ............................................................................................................................................. 47
Use HP Printables ................................................................................................................................................ 48
Use the HP Connected website ............................................................................................................................ 48
Remove Web Services .......................................................................................................................................... 48
Tips for using Web Services ................................................................................................................................. 48
7 Work with cartridges ................................................................................................................................... 49
Check the estimated ink levels ............................................................................................................................ 49
Replace the cartridges ......................................................................................................................................... 50
Order ink supplies ................................................................................................................................................ 51
Use single-cartridge mode .................................................................................................................................. 52
Cartridge warranty information .......................................................................................................................... 52
Tips for working with cartridges ......................................................................................................................... 53
8 Connect Your Printer .................................................................................................................................... 54
Set up the printer for wireless communication ................................................................................................... 54
Connect wirelessly to the printer without a router ............................................................................................. 56
Tips for setting up and using a networked printer ............................................................................................. 61
9 Solve a problem ........................................................................................................................................... 62
Jams and paper-feed issues ................................................................................................................................ 62
HP support ........................................................................................................................................................... 87
Appendix A Technical information ................................................................................................................... 89
Hewlett-Packard Company notices ..................................................................................................................... 89
Environmental product stewardship program .................................................................................................... 91
Regulatory information ....................................................................................................................................... 95
ivENWW
Appendix B Additional fax setup .................................................................................................................... 106
Set up faxing (parallel phone systems) ............................................................................................................ 106
Test fax setup .................................................................................................................................................... 126
Index ........................................................................................................................................................... 127
ENWWv
viENWW
1How do I?
Learn how to use your HP OiceJet 4650 series
●
Get started on page 2
●
Print on page 13
●
Use Web Services on page 45
●
Copy and scan on page 20
●
Fax on page 27
●
Work with cartridges on page 49
●
Connect Your Printer on page 54
●
Technical information on page 89
●
Solve a problem on page 62
ENWW1
2Get started
This section contains the following topics:
●
Accessibility
●
Printer parts
●
Control panel and status lights
●
Paper basics
●
Load media
●
Load original
●
Open the HP printer software (Windows)
●
Sleep mode
Accessibility
The printer provides a number of features that make it accessible for people with disabilities.
Visual
The HP software provided with the printer is accessible for users with visual impairments or low vision by
using your operating system's accessibility options and features. The software also supports most assistive
technology such as screen readers, Braille readers, and voice-to-text applications. For users who are color
blind, colored buttons and tabs used in the HP software have simple text or icon labels that convey the
appropriate action.
Mobility
For users with mobility impairments, the HP software functions can be executed through keyboard
commands. The HP software also supports Windows accessibility options such as StickyKeys, ToggleKeys,
FilterKeys, and MouseKeys. The printer doors, buttons, paper trays, and paper-width guides can be operated
by users with limited strength and reach.
Support
For more details about the accessibility of this printer and HP's commitment to product accessibility, visit HP's
website at www.hp.com/accessibility.
For accessibility information for OS X, visit the Apple website at www.apple.com/accessibility.
2Chapter 2 Get startedENWW
Printer parts
Front view
Figure 2-1 Front and top views of HP OiceJet 4650 All-in-One series
FeatureDescription
1Lid
2Lid-backing
3Scanner glass
4Document feeder
5Cartridge access door
6Paper path cover
7Ink cartridges
8On button (also referred to as the Power button)
9Front panel
10Printer display
11Automatic output tray extender (also referred to as the tray extender)
12Paper-width guides
13Paper tray
14Paper tray door
ENWWPrinter parts3
Back view
Figure 2-2 Rear view of HP OiceJet 4650 All-in-One series
FeatureDescription
1Fax port (2-EXT)
2Fax port (1-LINE)
3Power connection. Use only the power cord supplied by HP.
4Rear USB port
Control panel and status lights
Overview of buttons and lights
The following diagram and related table provides a quick reference to the printer control panel features.
LabelName and Description
1On button: Turns the printer on or o.
2Back button: Returns to the previous screen.
3Help button: Opens the Help menu for the current operation.
4Home button: Returns to the Home screen, the screen that is displayed when you rst turn on the printer.
5Control panel display: Touch the screen to select menu options, or scroll through the menu items.
6Wireless light: Indicates the status of the printer wireless connection.
●
Solid blue light indicates that wireless connection has been established and you can print.
●
Slow blinking light indicates that wireless is on, but the printer is not connected to a network. Make sure your printer is
within the range of wireless signal.
4Chapter 2 Get startedENWW
LabelName and Description
●
Fast blinking light indicates wireless error. Refer to the message on the printer display.
●
If wireless is turned o, the wireless light is o and the display screen shows Wireless O.
Control panel display icons
IconPurpose
Copy : Opens the Copy menu where you can select a copy type or change the copy settings.
Scan : Opens the Scan menu where you can select a destination for your scan.
Fax : Displays a screen where you can send a fax, or change fax settings.
HP Printables: Provides a quick and easy way to access and print information from the web, such as coupons,
coloring pages, puzzles, and more.
Quick Forms : Using HP Quick Forms, you can print calendars, check lists, games, notebook paper, graph paper,
and music paper.
Setup : Opens the Setup menu where you can change preferences and use tools to perform maintenance
functions.
Help : Opens the Help menu where you can view How To videos, printer feature information, and tips.
ePrint icon: Opens the Web Services Summary menu, where you can check ePrint status details, change ePrint
settings, or print an Info page.
Wi-Fi Direct icon: Opens the Wi-Fi Direct menu where you can turn on Wi-Fi Direct, turn o Wi-Fi Direct, and
display the Wi-Fi Direct name and password.
Wireless icon: Opens the Wireless Summary menu where you can check wireless status and change wireless
settings. You can also print a wireless test report, helping diagnose network connection issues.
Ink icon: Shows estimated ink levels by cartridge. Displays a warning symbol if the ink level is less than the
minimum expected ink level.
NOTE:Ink level warnings and indicators provide estimates for planning purposes only. When you receive a low-
ink warning message, consider having a replacement cartridge available to avoid possible printing delays. You do
not need to replace cartridges until the print quality becomes unacceptable.
Fax Status icon: Displays status information for the Auto Answer function, fax logs, and the fax sound volume.
ENWWControl panel and status lights5
Paper basics
The printer is designed to work well with most types of oice paper. It is best to test a variety of print paper
types before buying large quantities. Use HP paper for optimum print quality. Visit the HP website at
www.hp.com for more information about HP paper.
HP recommends plain papers with the ColorLok logo for printing everyday documents. All
papers with the ColorLok logo are independently tested to meet high standards of
reliability and print quality, and produce documents with crisp, vivid color, bolder blacks,
and that dry faster than ordinary plain papers. Look for papers with the ColorLok logo in
a variety of weights and sizes from major paper manufacturers.
This section contains the following topics:
●
Recommended papers for printing
●
Order HP paper supplies
●
Tips for selecting and using paper
Recommended papers for printing
If you want the best print quality, HP recommends using HP papers that are specically designed for the type
of project you are printing.
Depending on your country/region, some of these papers might not be available.
Photo printing
●
HP Premium Plus Photo Paper
HP Premium Plus Photo Paper is HP’s highest-quality photo paper for your best photos. With HP
Premium Plus Photo Paper, you can print beautiful photos that are instant-dry so you can share them
right o the printer. It is available in several sizes, including A4, 8.5 x 11 inches (216 x 279 mm), 4 x 6
inches (10 x 15 cm), and 5 x 7 inches (13 x 18 cm), and in two nishes - glossy or soft gloss (semi-gloss).
Ideal for framing, displaying, or gifting your best photos and special photo projects. HP Premium Plus
Photo Paper delivers exceptional results with professional quality and durability.
●
HP Advanced Photo Paper
This glossy photo paper features an instant-dry nish for easy handling without smudging. It resists
water, smears, ngerprints, and humidity. Your prints have a look and feel comparable to a store-
processed photo. It is available in several sizes, including A4, 8.5 x 11 inches (216 x 279 mm), 4 x
6 inches (10 x 15 cm), and 5 x 7 inches (13 x 18 cm). It is acid-free for longer lasting documents.
●
HP Everyday Photo Paper
Print colorful, everyday snapshots at a low cost, using paper designed for casual photo printing. This
aordable photo paper dries quickly for easy handling. Get sharp, crisp images when you use this paper
with any inkjet printer. It is available in glossy nish in several sizes, including A4, 8.5 x 11 inches (216 x
279 mm), 5 x 7 inches (13 x 18 cm), and 4 x 6 inches (10 x 15 cm). It is acid-free for longer lasting
documents.
●
HP Photo Value Packs
HP Photo Value Packs conveniently package original HP ink cartridges and HP Advanced Photo Paper to
save you time and take the guesswork out of printing aordable, lab-quality photos with your HP
6Chapter 2 Get startedENWW
printer. Original HP inks and HP Advanced Photo Paper have been designed to work together so your
photos are long lasting and vivid, print after print. Great for printing out an entire vacation's worth of
photos or multiple prints to share.
Business documents
●
HP Premium Presentation Paper 120g Matte or HP Professional Paper 120 Matt
This paper is a heavy two-sided matte paper perfect for presentation, proposals, reports, and
newsletters. It is heavyweight for an impressive look and feel.
●
HP Brochure Paper 180g Glossy or HP Professional Paper 180 Glossy
These papers are glossy-coated on both sides for two-sided use. They are the perfect choice for near-
photographic reproductions and business graphics for report covers, special presentations, brochures,
mailers, and calendars.
●
HP Brochure Paper 180g Matte or HP Professional Paper 180 Matt
These papers are matte-coated on both sides for two-sided use. They are the perfect choice for near-
photographic reproductions and business graphics for report covers, special presentations, brochures,
mailers, and calendars.
Everyday printing
All the papers listed for everyday printing feature ColorLok Technology for less smearing, bolder blacks, and
vivid colors.
●
HP Bright White Inkjet Paper and Color Inkjet Paper
HP Bright White Inkjet Paper and Color Inkjet Paper deliver high-contrast colors and sharp text. They are
opaque enough for two-sided color usage with no show-through, making them ideal for newsletters,
reports, and yers.
●
HP Multipurpose and All-in-One Printing Paper
HP Multipurpose and All-in-One Printing Paper is a high-quality multifunction paper. It produces
documents that look and feel more substantial than documents printed on standard multipurpose or
copy paper. It is acid-free for longer lasting documents.
●
HP Oice, Copy, and Copy & Print Paper
These varieties of HP paper high-quality multifunction paper are suitable for copies, drafts, memos, and
other everyday documents. They are acid-free for longer lasting documents.
●
HP Oice Recycled Paper
HP Oice Recycled Paper is a high-quality multifunction paper made with 30% recycled ber.
Order HP paper supplies
The printer is designed to work well with most types of oice paper. Use HP paper for optimum print quality.
To order HP papers and other supplies, go to www.hp.com . At this time, some portions of the HP website are
available in English only.
HP recommends plain papers with the ColorLok logo for printing and copying of everyday documents. All
papers with the ColorLok logo are independently tested to meet high standards of reliability and print quality,
and produce documents with crisp, vivid color, bolder blacks and shorter dry-time than ordinary plain papers.
Look for papers with the ColorLok logo in a variety of weights and sizes from major paper manufacturers.
ENWWPaper basics7
Tips for selecting and using paper
For the best results, observe the following guidelines.
●
Load only one type of paper at a time into a tray or document feeder.
●
When loading the tray and document feeder, make sure the paper is loaded correctly.
●
Do not overload the tray or document feeder.
●
To prevent jams, poor print quality, and other printing problems, avoid loading the following paper in the
tray or document feeder:
—
Multipart forms
—
Media that is damaged, curled, or wrinkled
—
Media with cutouts or perforations
—
Media that is heavily textured, embossed, or does not accept ink well
—
Media that is too lightweight or stretches easily
—
Media that contains staples or clips
Learn how to print photos on HP Photo Paper. Click here to go online for more information.
Learn about custom-size paper supported by your printer. Click here to go online for more information.
Load media
Select a paper size to continue.
To load small-size paper
1.Open the paper tray door.
2.Pull the paper tray out.
3.Load paper.
8Chapter 2 Get startedENWW
●
Remove all paper from the paper tray, and then load the photo paper print side facing down and HP
logos facing up.
●
Slide the photo paper forward until it stops.
●
Slide the paper-width guides rmly against the edge of the photo paper.
4.Push the paper tray back into the printer and close the paper tray door.
5.Change or retain the paper settings on the printer display.
Learn how to print photos on HP Photo Paper. Click here to go online for more information.
To load full-size paper
1.Open the paper tray door.
ENWWLoad media9
2.Pull the paper tray out and slide the paper-width guides outward.
3.Load paper.
●
Insert a stack of paper into the paper tray with the short edge forward and the print side down.
●
Slide the paper forward until it stops.
●
Slide the paper-width guides inward until they stop at the edges of the paper.
4.Push the paper tray back in and close the paper tray door.
5.Change or retain the paper settings on the printer display.
Load original
To load original on the scanner glass
1.Lift the scanner lid.
10Chapter 2 Get startedENWW
2.Load the original print side down on the right front corner of the glass.
3.Close the scanner lid.
To load an original in the document feeder
1.Open the document feeder cover.
2.Slide paper-width guides outwards.
ENWWLoad original11
3.Load original print-side up in the document feeder.
4.Slide paper-width guides inward until they stop at the edge of paper.
Open the HP printer software (Windows)
After installing the HP printer software, depending on your operating system, do one of the following:
●
Windows 8.1: Click the down arrow in lower left corner of the Start screen, and then select the printer
name.
●
Windows 8: Right-click an empty area on the Start screen, click All Apps on the app bar, and then select
the printer name.
●
Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All
Programs, click HP, click the folder for the printer, and then select the icon with the printer's name.
Sleep mode
●
Power usage is reduced while in the Sleep mode.
●
After initial setup of printer, the printer enters the Sleep mode after ve minutes of inactivity.
●
The time to the Sleep mode can be changed from the control panel.
To set the Sleep mode time
1.
From the Home screen, touch ( Setup ).
NOTE:If you do not see the Home screen, press the Home button.
2.Touch Power Handling.
3.Touch Sleep.
4.Touch After 5 minutes, or After 10 minutes, or After 15 minutes.
12Chapter 2 Get startedENWW
3Print
Most print settings are automatically handled by the software application. Change the settings manually only
when you want to change print quality, print on specic types of paper, or use special features.
This section contains the following topics:
●
Print documents
●
Print photos
●
Print Quick Forms
●
Print on both sides (duplexing)
●
Print from your mobile device
●
Print with AirPrint
●
Print using the maximum dpi
●
Tips for print success
Print documents
Make sure paper is loaded into the paper tray.
To print a document (Windows)
1.From your software, select Print.
2.Make sure your printer is selected.
3.Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties, Options, Printer Setup,
Printer Properties, Printer, or Preferences.
4.Select the appropriate options.
●
On the Layout tab, select Portrait or Landscape orientation.
●
On the Paper/Quality tab, select the appropriate paper type from the Media drop-down list in the
Tray Selection area, and then select the appropriate print quality in the Quality Settings area.
●
Click Advanced to select the appropriate paper size from the Paper Size drop-down list.
5.Click OK to close the Properties dialog box.
6.Click Print or OK to begin printing.
To print documents (OS X)
1.From the File menu in your software, choose Print.
2.Make sure your printer is selected.
3.Specify the page properties.
If you do not see options on the Print dialog, click Show Details.
ENWWPrint documents13
NOTE:The following options are available for a USB connected printer. Locations for the options can
vary from one application to another.
●
Choose the paper size.
NOTE:If you change the Paper Size ensure that you have loaded the correct paper and set the
paper size on the printer control panel to match.
●
Select the orientation.
●
Enter the scaling percentage.
4.Click Print.
NOTE:If your printed documents are not aligned within the margins of the paper, make sure that you have
selected the correct language and region. On the printer display, select Setup, and then select Preferences.
Select your language, and then region from the options provided. The correct language and country/region
settings ensure that the printer will have the appropriate default paper size settings.
Print photos
Make sure photo paper is loaded into the photo tray.
To print a photo from the printer software (Windows)
1.From your software, select Print.
2.Make sure your printer is selected.
3.Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties, Options, Printer Setup,
Printer Properties, Printer, or Preferences.
4.Select the appropriate options.
●
On the Layout tab, select Portrait or Landscape orientation.
●
On the Paper/Quality tab, select the appropriate paper type from the Media drop-down list in the
Tray Selection area, and then select the appropriate print quality in the Quality Settings area.
●
Click Advanced to select the appropriate paper size from the Paper Size drop-down list.
5.Click OK to return to the Properties dialog box.
6.Click OK, and then click Print or OK in the Print dialog box.
To print a photo from the computer (OS X)
1.From the File menu in your software, choose Print.
2.Make sure your printer is selected.
3.Set the print options.
If you do not see options on the Print dialog, click Show Details.
NOTE:The following options are available for a USB connected printer. Locations for the options can
vary from one application to another.
a.Choose the appropriate paper size in the Paper Size pop-up menu.
14Chapter 3 PrintENWW
NOTE:If you change the paper size ensure that you have loaded the correct paper.
b.Select an Orientation.
c.From the pop-up menu, choose Paper Type/Quality, and then choose the following settings:
●
Paper Type: The appropriate photo paper type
●
Quality: Best or Maximum dpi
●
Click the Color Options disclosure triangle, and then choose the appropriate Photo Fix
option.
—
O: applies no changes to the image.
—
On: automatically focuses the image; moderately adjusts image sharpness.
4.Select any other print settings you want, and then click Print.
Learn how to print photos on HP Photo Paper. Click here to go online for more information.
Print Quick Forms
Use Quick Forms to print calendars, check lists, games, notebook paper, graph paper, music paper, and
games.
To print Quick Forms
1.From the Home screen on the printer display, touch Quick Forms.
TIP:If the Quick Forms option does not appear on the printer display, touch the Home button, and
then swipe to the right until you see Quick Forms .
2.Touch to select one of the Quick Forms options.
3.After you have selected the type of form that you want to print, select the number of copies, and then
touch Print.
Print on both sides (duplexing)
To print on both sides of the page
You can print on both sides of a sheet of paper automatically by using the automatic two-sided printing
mechanism (duplexer).
1.From your software, select Print.
2.Make sure your printer is selected.
3.Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties, Options, Printer Setup,
Printer Properties, Printer, or Preferences.
4.Select the appropriate options.
ENWWPrint Quick Forms15
●
On the Layout tab, select Portrait or Landscape orientation, and select Flip on Long Edge or Flip
on Short Edge from the Print on Both Sides drop-down list.
●
On the Paper/Quality tab, select the appropriate paper type from the Media drop-down list in the
Tray Selection area, and then select the appropriate print quality in the Quality Settings area.
●
Click the Advanced button, in the Paper/Output area, select the appropriate paper size from the
Paper Size drop-down list.
NOTE:If you change the Paper Size ensure that you have loaded the correct paper and set the
paper size on the printer control panel to match.
5.Click OK to print.
NOTE:After one page of the document has been printed, wait for the printer to reload the paper
automatically to print on the other side. You do not need to take any action.
To print on both sides of the page (OS X)
1.From the File menu in your software, choose Print.
2.In the Print dialog, choose Layout from the pop-up menu.
3.Choose the type of binding you want for your two-sided pages, and then click Print.
Print from your mobile device
With HP mobile printing technology, you can print from your smartphone or tablet to your printer easily.
If you are at home or oice, to use the printing capabilities already on your smartphone or tablet to print:
1.Make sure your mobile device and printer are on the same network.
2.Select the photo or document you want to print and choose your printer.
3.Conrm print settings and print.
If you want to print without accessing the network, see Connect wirelessly to the printer without a router
on page 56 for more information.
If you are on the road, you can print a document by sending an email with the ePrint app to your ePrint
enabled printer. See Print with HP ePrint on page 47 for more information.
For more information, visit the HP Mobile Printing website ( www.hp.com/go/mobileprinting ).
Print with AirPrint
Printing using Apple’s AirPrint is supported for iOS 4.2 and Mac OS X 10.7 or later. Use AirPrint to print
wirelessly to the printer from an iPad (iOS 4.2), iPhone (3GS or later), or iPod touch (third generation or later)
in the following mobile applications:
●
Mail
●
Photos
●
Safari
●
Supported third-party applications, for example Evernote
16Chapter 3 PrintENWW
To use AirPrint, ensure the following:
●
The printer and the Apple device must be connected to the same network as your AirPrint enabled
device. For more information about using AirPrint and about which HP products are compatible with
AirPrint, go to www.hp.com/go/mobileprinting .
●
Load paper that matches the paper settings of the printer.
Print using the maximum dpi
Use maximum dots per inch (dpi) mode to print high-quality, sharp images on photo paper.
Printing in maximum dpi takes longer than printing with other settings and requires a large amount of disk
space.
To print in maximum dpi mode (Windows)
1.From your software, select Print.
2.Make sure your printer is selected.
3.Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties, Options, Printer Setup,
Printer Properties, Printer, or Preferences.
4.Click the Paper/Quality tab.
5.From the Media drop-down list, select the appropriate paper type and print quality.
6.Click the Advanced button.
7.In the Printer Features area, select Yes from the Print in Max DPI drop-down list.
8.Select the appropriate paper size from the Paper Size drop-down list.
9.Click OK to close the advanced options.
10.ConrmOrientation on the Layout tab, and then click OK to print.
To print using maximum dpi (OS X)
1.From the File menu in your software, choose Print.
2.Make sure your printer is selected.
3.Set the print options.
If you do not see options on the Print dialog, click Show Details.
NOTE:The following options are available for a USB connected printer. Locations for the options can
vary from one application to another.
a.Choose the appropriate paper size in the Paper Size pop-up menu.
NOTE:If you change the Paper Size ensure that you have loaded the correct paper and set the
paper size on the printer control panel to match.
b.From the pop-up menu, choose Paper Type/Quality, and then choose the following settings:
ENWWPrint using the maximum dpi17
●
Paper Type: The appropriate paper type
●
Quality: Maximum dpi
4.Select any other print settings that you want, and then click Print.
Tips for print success
Use the following tips to print successfully.
Tips for ink and paper
●
Use original HP cartridges. Original HP cartridges are designed for and tested with HP printers to help
you produce great results, time after time.
●
Make sure the cartridges have suicient ink. To view the estimated ink levels, touch (Ink) from the
Home screen.
To learn more tips about working with cartridges, see Tips for working with cartridges on page 53 for
more information.
●
Load a stack of paper, not just one page. Use clean and at paper of the same size. Make sure only one
type of paper is loaded at a time.
●
Adjust the paper-width guides in the paper tray to t snugly against all paper. Make sure the paper-
width guides do not bend the paper in the paper tray.
●
Set the print quality and paper size settings according to the type and size of paper loaded in the paper
tray.
●
Learn how to print envelopes from your computer. Click here to go online for more information.
Printer settings tips
●
On the Paper/Quality tab, select the appropriate paper type from the Media drop-down list in the Tray
Selection area, and then select the appropriate print quality in the Quality Settings area.
●
Select the appropriate paper size from the Paper Size drop-down list in the Advanced Options dialog
box. Access the Advanced Options dialog box by clicking the Advanced button on the Layout or Paper/
Quality tab.
●
To change default print settings, click Print, Scan & Fax , and then click Set Preferences in the printer
software.
Depending on your operating system, do one of the following to open the printer software:
—
Windows 8.1: Click the down arrow in lower left corner of the Start screen, and then select the
printer name.
—
Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on the app
bar, and then click the icon with the printer's name.
—
Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All
Programs, click HP, click HP OiceJet 4650 series, and then click HP OiceJet 4650 series.
●
If you want to print a black and white document using black ink only, click the Advanced button. From
the Print in Grayscale drop-down menu, select Black Ink Only, then click the OK button.
18Chapter 3 PrintENWW
Printer settings tips (OS X)
●
On the Print dialog, use the Paper Size pop-up menu to select the size of paper loaded in the printer.
●
On the Print dialog, choose the Paper Type/Quality pop-up menu and select the appropriate paper type
and quality.
●
To print a black and white document using only black ink, choose the Paper Type/Quality, click the
Color Options disclosure triangle, and choose Grayscale from the Color pop-up menu.
Notes
●
Original HP ink cartridges are designed and tested with HP printers and papers to help you easily
produce great results, time after time.
NOTE:HP cannot guarantee the quality or reliability of non-HP supplies. Product service or repairs
required as a result of using a non-HP supply will not be covered under warranty.
If you believe you purchased original HP ink cartridges, go to:
www.hp.com/go/anticounterfeit
●
Ink level warnings and indicators provide estimates for planning purposes only.
NOTE:When you receive a low-ink warning message, consider having a replacement cartridge
available to avoid possible printing delays. You do not need to replace the cartridges until print quality
becomes unacceptable.
●
Software settings selected in the print driver only apply to printing, they do not apply to copying or
scanning.
●
You can print your document on both sides of the paper.
ENWWTips for print success19
4Copy and scan
●
Copy documents
●
Scan
●
Tips for copy and scan success
Copy documents
The Copy menu on the printer display allows you to easily select number of copies and color or black and
white for copying on plain paper. You can also easily access advanced settings, such as changing the paper
type and size, adjusting the darkness of the copy, and resizing the copy.
Make a 1-sided copy
1.Load the original print side up into the document feeder, or load the original print side down on the right
front corner of the scanner glass.
2.Specify number of copies and settings.
●
From the Home screen, touch Copy . Select the desired number of copies.
●
Touch (Settings) to specify paper size, paper type, quality, or other settings.
●
If the 2–Sided option is ON, touch to select OFF.
●
Touch (Back) to return to the Copy menu.
3.Touch Start Black or Start Color to start the copy job.
Make a 2-sided copy from the scanner glass
1.Load the original print side down on the right front corner of the scanner glass.
2.Specify number of copies and settings.
●
From the Home screen, touch Copy . Select the desired number of copies.
●
Touch (Settings), scroll through the options, and then touch Resize to make sure Actual is
selected.
NOTE:The 2-sided function does not work if the Fit to Page option is selected.
●
If the 2–Sided option is OFF, touch to select ON.
●
From the Settings screen, specify paper size, paper type, quality, or other settings.
●
Touch (Back) to return to the Copy screen.
3.Touch Start Black or Start Color to start the copy job.
4.When prompted, load the second original and touch OK.
Make a 2-sided copy from the document feeder
1.Load 1-sided originals print side up into the document feeder.
20Chapter 4 Copy and scanENWW
●
Use two 1-sided originals to create a 2-sided copy.
●
Use multiple 1-sided original pages to create several pages of 2-sided copy. For example: eight
pages of 1-sided originals make four pages of 2-sided copy.
2.Specify number of copies and settings.
●
From the Home screen, touch Copy . Select the desired number of copies.
●
Touch (Settings), scroll through the options, and then touch Resize to make sure Actual is
selected.
NOTE:The 2-sided function does not work if the Fit to Page option is selected.
●
If the 2–Sided option is OFF, touch to select ON.
●
From the Settings screen, specify paper size, paper type, quality, or other settings.
●
Touch (Back) to return to the Copy screen.
3.Touch Start Black or Start Color to start the copy job.
Make a 2-sided copy
1.Load the original print side up into the document feeder, or load the original print side down on the right
front corner of the scanner glass.
2.Specify number of copies and settings.
●
From the Home screen, touch Copy . Select the desired number of copies.
●
Touch (Settings), scroll through the options, and then touch Resize to make sure Actual is
selected.
NOTE:The 2-sided function does not work if the Fit to Page option is selected.
●
If the 2–Sided option is OFF, touch to select ON.
●
From the Settings screen, specify paper size, paper type, quality, or other settings.
●
Touch (Back) to return to the Copy screen.
3.Touch Start Black or Start Color to start the copy job.
4.When prompted, load the second original and touch OK.
Scan
You can scan documents, photos, and other paper types, and save them to your computer. After scanning to a
computer is enabled, you can start scanning from the printer display or from the printer software on your
computer.
NOTE:Some scan functions are only available after you have installed the HP printer software.
●
Scan to a computer
●
Scan using Webscan
●
Change scan settings (Windows)
●
Create a new scan shortcut (Windows)
ENWWScan21
Scan to a computer
Before scanning to a computer, make sure you have already installed the HP recommended printer software.
The printer and computer must be connected and turned on.
In addition, on Windows computers, the printer software must be running prior to scanning.
To enable the scan to a computer feature (Windows)
The scan to a computer feature is enabled by default from the factory. Follow these instructions if the feature
has been disabled, and you wish to enable it again.
1.Depending on your operating system, do one of the following to open the HP printer software:
●
Windows 8.1: Click the down arrow in lower left corner of the Start screen, select the printer name,
and then click Utilities.
●
Windows 8: Right-click an empty area on the Start screen, click All Apps on the app bar, select the
printer name, and then click Utilities.
●
Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All
Programs, click HP, click the folder of your printer.
2.In the Scan section, select Manage Scan to Computer.
3.Click Enable.
To enable the scan to a computer feature (OS X)
The scan to a computer feature is enabled by default from the factory. Follow these instructions if the feature
has been disabled, and you wish to enable it again.
1.Open HP Utility.
2.Under Scan Settings, click Scan to Computer.
3.Ensure that Enable Scan to Computer is selected.
To scan an original from the printer control panel
1.Load the original print side up into the document feeder, or load the original print side down on the right
front corner of the scanner glass.
2.Touch Scan .
3.Touch a computer that you want to scan to.
4.Choose the type of scan you want.
5.Touch OK.
To scan a document or photo to a le (Windows)
1.Load the original print side up into the document feeder, or load the original print side down on the right
front corner of the scanner glass.
2.Double-click the printer icon on the desktop or do one of the following to open the printer software:
22Chapter 4 Copy and scanENWW
●
Windows 8.1: Click the down arrow in lower left corner of the Start screen, and then select the
printer name.
●
Windows 8: Right-click an empty area on the Start screen, click All Apps on the app bar, and then
select the printer name.
●
Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All
Programs, click HP, click the folder for the printer, and then select the icon with the printer's name.
3.In the printer software, click Scan a Document or Photo .
4.Select the type of scan you want and then click Scan .
●
Choose Save as PDF to save the document (or photo) as a PDF le.
●
Choose Save as JPEG to save the photo (or document) as an image le.
NOTE:Click the More link at the top right corner of the Scan dialog to review and modify settings for
any scan.
For more information, see Change scan settings (Windows) on page 24.
If Show Viewer After Scan is selected, you can make adjustments to the scanned image in the preview
screen.
To scan an original from HP printer software (OS X)
1.Open HP Scan.
HP Scan is located in the Applications/Hewlett-Packard folder at the top level of the hard disk.
2.Choose the type of scan prole you want and follow the on-screen instructions.
Go online to learn more about using the HP Scan software. Learn how to:
●
customize scan settings, such as image le type, scan resolution, and contrast levels.
●
scan to network folders and cloud drives.
●
preview and adjust images before scanning.
Scan using Webscan
Webscan is a feature of the embedded web server that lets you scan photos and documents from your printer
to your computer using a web browser.
This feature is available even if you did not install the printer software on your computer.
NOTE:By default, Webscan is o. You can enable this feature from the EWS.
If you are unable to open Webscan in the EWS, your network administrator might have turned it o. For more
information, contact your network administrator or the person who set up your network.
To enable Webscan
1.Open the embedded web server. For more information, see Open the embedded Web server
on page 60.
2.Click the Settings tab.
3.In the Security section, click Administrator Settings.
ENWWScan23
4.Select Webscan to enable Webscan.
5.Click Apply and then click OK .
To scan using Webscan
Webscan oers basic scan options. For additional scan options or functionality, scan from the HP printer
software.
1.Load the original print side up into the document feeder, or load the original print side down on the right
front corner of the scanner glass.
2.Open the embedded web server. For more information, see Open the embedded Web server
on page 60.
3.Click the Scan tab.
4.Click Webscan in the left pane, change any settings, and then click Start Scan .
Change scan settings (Windows)
You can modify any of the scan settings either for a singular use or save the changes to use permanently.
These settings include options such as page size and orientation, scan resolution, contrast, and the folder
location for saved scans.
1.Load the original print side up into the document feeder, or load the original print side down on the right
front corner of the scanner glass.
2.Double-click the printer icon on the desktop or do one of the following to open the printer software:
●
Windows 8.1: Click the down arrow in lower left corner of the Start screen, and then select the
printer name.
●
Windows 8: Right-click an empty area on the Start screen, click All Apps on the app bar, and then
select the printer name.
●
Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All
Programs, click HP, click the folder for the printer, and then select the icon with the printer's name.
3.In the printer software, click Scan a Document or Photo .
4.Click the More link in the top right corner of the HP Scan dialog.
The detailed settings pane appears on the right. The left column summarizes the current settings for
each section. The right column allows you to change the settings in the highlighted section.
5.Click each section at the left of the detailed settings pane to review the settings in that section.
You can review and change most settings using drop-down menus.
Some settings allow greater exibility by displaying a new pane. These are indicated by a + (plus sign) at
the right of the setting. You must either accept or cancel any changes on this pane to return to the
detailed settings pane.
6.When you have nished changing settings, do one of the following.
●
Click Scan . You are prompted to save or reject the changes to the shortcut after the scan is
nished.
●
Click the save icon to the right of the shortcut, and then click Scan .
24Chapter 4 Copy and scanENWW
Go online to learn more about using the HP Scan software. Learn how to:
●
customize scan settings, such as image le type, scan resolution, and contrast levels.
●
scan to network folders and cloud drives.
●
preview and adjust images before scanning.
Create a new scan shortcut (Windows)
You can create your own scan shortcut to make scanning easier. For example, you might want to regularly
scan and save photos in PNG format, rather than JPEG.
1.Load the original print side up into the document feeder, or load the original print side down on the right
front corner of the scanner glass.
2.Double-click the printer icon on the desktop or do one of the following to open the printer software:
●
Windows 8.1: Click the down arrow in lower left corner of the Start screen, and then select the
printer name.
●
Windows 8: Right-click an empty area on the Start screen, click All Apps on the app bar, and then
select the printer name.
●
Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All
Programs, click HP, click the folder for the printer, and then select the icon with the printer's name.
3.In the printer software, click Scan a Document or Photo .
4.Click Create New Scan Shortcut .
5.Enter a descriptive name, choose an existing shortcut on which to base your new shortcut, and then click
Create .
For example, if you are creating a new shortcut for photos, choose either Save as JPEG or Email as
JPEG . This makes available the options for working with graphics when scanning.
6.Change the settings for your new shortcut to meet your needs, and then click the save icon to the right
of the shortcut.
NOTE:Click the More link at the top right corner of the Scan dialog to review and modify settings for
any scan.
For more information, see Change scan settings (Windows) on page 24.
Tips for copy and scan success
Use the following tips to copy and scan successfully:
●
Keep the glass and the back of the lid clean. The scanner interprets anything it detects on the glass as
part of the image.
●
Load your original, print side down, on the right front corner of the glass.
●
To make a large copy of a small original, scan the original into the computer, resize the image in the
scanning software, and then print a copy of the enlarged image.
●
If you want to adjust scan size, output type, scan resolution, or le type, and so on, start scan from the
printer software.
ENWWTips for copy and scan success25
●
To avoid incorrect or missing scanned text, make sure the brightness is set appropriately in the
software.
●
If you want to scan a document with several pages into one le instead of multiple les, start the scan
with the printer software instead of selecting Scan from the printer display.
26Chapter 4 Copy and scanENWW
5Fax
You can use the printer to send and receive faxes, including color faxes. You can schedule faxes to be sent at
a later time and set up phone book contacts to send faxes quickly and easily to frequently used numbers.
From the printer control panel, you can also set a number of fax options, such as resolution and the contrast
between lightness and darkness on the faxes you send.
NOTE:Before you begin faxing, make sure you have set up the printer correctly for faxing. You can verify the
fax is set up correctly by running the fax setup test from the printer control panel.
Learn more about fax setup and test, click here to go online for more information.
●
Send a fax
●
Receive a fax
●
Set up phone book contacts
●
Change fax settings
●
Fax and digital phone services
●
Fax on Voice over Internet Protocol
●
Use reports
Send a fax
You can send a fax in a variety of ways, depending on your situation or need.
●
Send a standard fax
●
Send a standard fax from the computer
●
Send a fax from a phone
●
Send a fax using monitor dialing
●
Send a fax from memory
●
Send a fax to multiple recipients
●
Send a fax in Error Correction Mode
Send a standard fax
You can easily send a single- or multiple-page black-and-white or color fax by using the printer control panel.
NOTE:If you need printed conrmation that your faxes were successfully sent, fax conrmation must be
enabled.
To send a standard fax from the printer control panel
1.Load the original print side up into the document feeder, or load the original print side down on the right
front corner of the scanner glass.
2.From the printer control panel display, touch Fax .
ENWWSend a fax27
3.Touch Send Now.
4.
Touch Enter Fax Number or touch ( Phone Book ).
5.Enter the fax number using the screen keypad that appears or select a phone book contact or previously
dialed or received number.
TIP:To add a pause in the fax number you are entering, touch * repeatedly, until a dash (-) appears on
the display.
6
.Touch Black or Color .
TIP:If the recipient reports issues with the quality of the fax, try changing the resolution or contrast of
your fax.
Send a standard fax from the computer
You can fax a document directly from your computer without printing it rst.
To use this feature, make sure you have installed the HP printer software on your computer, the printer is
connected to a working telephone line, and the fax function is set up and functioning correctly.
To send a standard fax from the computer (Windows)
1.Open the document on your computer that you want to fax.
2.On the File menu in your software application, click Print.
3.From the Name list, select the printer that has “fax” in the name.
4.To change settings (such as selecting to send the document as a black fax or a color fax), click the
button that opens the Properties dialog box. Depending on your software application, this button might
be called Properties, Options, Printer Setup, Printer, or Preferences.
5.After you have changed any settings, click OK.
6.Click Print or OK.
7.Enter the fax number and other information for the recipient, change any further settings for the fax,
and then click Send Fax. The printer begins dialing the fax number and faxing the document.
To send a standard fax from the computer (OS X)
1.Open the document on your computer that you want to fax.
2.From the File menu in your software, click Print.
3.Select the printer that has “(Fax)” in the name.
4.Enter a fax number or a name from your Contacts that already has a fax number entry.
5.When you have nishedlling out the fax information, click Fax.
Send a fax from a phone
You can send a fax using your telephone extension. This allows you to talk with the intended recipient before
sending the fax.
28Chapter 5 FaxENWW
To send a fax from an extension phone
1.Load the original print side up into the document feeder, or load the original print side down on the right
front corner of the scanner glass.
2.Dial the number by using the keypad on the phone that is connected to the printer.
If the recipient answers the telephone, inform the recipient that they should receive the fax on their fax
machine after they hear fax tones. If a fax machine answers the call, you will hear fax tones from the
receiving fax machine.
3.From the printer control panel display, touch Fax .
4.Touch Send Fax .
5.When you are ready to send the fax, touch Black or Color .
The telephone is silent while the fax is transmitting. If you want to speak to the recipient after, remain
on the line until the transmission is complete. If you were nished talking to the recipient, you can hang
up the telephone as soon as the fax begins transmitting.
Send a fax using monitor dialing
When you send a fax using monitor dialing, you can hear the dial tones, telephone prompts, or other sounds
through the speakers on the printer. This enables you to respond to prompts while dialing, as well as control
the pace of your dialing.
TIP:If you are using a calling card and do not enter your PIN fast enough, the printer might start sending fax
tones too soon and cause your PIN not to be recognized by the calling card service. If this is the case, you can
create a phone book contact to store the PIN for your calling card. For more information, see Set up phone
book contacts on page 35.
NOTE:Make sure the volume is turned on to hear a dial tone.
To send a fax using monitor dialing from the printer control panel
1.Load the original print side up into the document feeder, or load the original print side down on the right
front corner of the scanner glass.
2.From the printer control panel display, touch Fax .
3.Touch Send Now.
4.Touch Black or Color .
5.
Touch Enter Fax Number or touch ( Phone Book ).
6.Enter the fax number using the screen keypad that appears or select a phone book contact or previously
dialed or received number.
TIP:To add a pause in the fax number you are entering, touch * repeatedly, until a dash (-) appears on
the display.
7.Follow any prompts that might occur.
TIP:If you are using a calling card to send a fax and you have your calling card PIN stored as a phone
book contact, when prompted to enter your PIN, touch ( Phone Book ) to select the phone book
contact where you have your PIN stored.
Your fax is sent when the receiving fax machine answers.
ENWWSend a fax29
Send a fax from memory
You can scan a black-and-white fax into memory and then send the fax from memory. This feature is useful if
the fax number you are trying to reach is busy or temporarily unavailable. The printer scans the originals into
memory and sends them once it is able to connect to the receiving fax machine. After the printer scans the
pages into memory, you can immediately remove the originals from the document feeder tray or scanner
glass.
NOTE:You can only send a black-and-white fax from memory.
To send a fax from memory
1.Ensure that Scan and Fax Method is turned on.
a.From the printer control panel display, touch Fax .
b.Touch Setup , and then touch Preferences .
c.Set Scan and Fax Method to on.
2.Load the original print side up into the document feeder, or load the original print side down on the right
front corner of the scanner glass.
3.From the printer control panel display, touch Fax .
4.Touch Send Now.
5.
Touch Enter Fax Number or touch ( Phone Book ).
6.Enter the fax number using the screen keypad that appears or select a phone book contact or previously
dialed or received number.
TIP:To add a pause in the fax number you are entering, touch * repeatedly, until a dash (-) appears on
the display.
7.Touch Black .
The printer sends the fax when the receiving fax machine is available.
Send a fax to multiple recipients
You can send a fax to multiple recipients by creating a group phone book contact made up of two or more
individual recipients.
To send a fax to multiple recipients using group phone book
1.Load the original print side up into the document feeder, or load the original print side down on the right
front corner of the scanner glass.
2.From the printer control panel display, touch Fax .
3.Touch Send Now.
4.
Touch ( Phone Book ).
5.Touch Group Contacts.
6.Touch the name of the group phone book contact.
7.Touch Send Fax .
30Chapter 5 FaxENWW
TIP:If the recipient reports issues with the quality of the fax, try changing the resolution or contrast of
your fax.
Send a fax in Error Correction Mode
Error Correction Mode (ECM) prevents loss of data due to poor phone lines by detecting errors that occur
during transmission and automatically requesting retransmission of the erroneous portion. Phone charges
are unaected, or might even be reduced, on good phone lines. On poor phone lines, ECM increases sending
time and phone charges, but sends the data much more reliably. The default setting is On . Turn ECM o only
if it increases phone charges substantially, and if you can accept poorer quality in exchange for reduced
charges.
If you turn ECM o:
●
The quality and transmission speed of faxes you send and receive are aected.
●
The Fax Speed is automatically set to Medium .
●
You can no longer send or receive faxes in color.
To change the ECM setting from the control panel
1.From the printer control panel display, touch Fax .
2.Touch Setup .
3.Touch Preferences .
4.Scroll to Error Correction Mode and touch to turn the feature on or o.
Receive a fax
You can receive faxes automatically or manually. If you turn o the Auto Answer option, you must receive
faxes manually. If you turn on the Auto Answer option (the default setting), the printer automatically answers
incoming calls and receives faxes after the number of rings that are specied by the Rings to Answer setting.
(The default Rings to Answer setting is ve rings.)
If you receive a Legal-size or larger fax and the printer is not currently set to use Legal-size paper, the printer
reduces the fax so that it ts on the paper that is loaded. If you have disabled the Auto Reduction feature, the
printer prints the fax on two pages.
NOTE:If you are copying a document when a fax arrives, the fax is stored in the printer memory until the
copying nishes.
●
Receive a fax manually
●
Set up backup fax
●
Reprint received faxes from memory
●
Forward faxes to another number
●
Set automatic reduction for incoming faxes
●
Block unwanted fax numbers
Receive a fax manually
When you are on the phone, the person you are speaking with can send you a fax while you are still
connected. You can pick up the handset to talk or listen for fax tones.
ENWWReceive a fax31
You can receive faxes manually from a phone that is directly connected to the printer (on the 2-EXT port).
To receive a fax manually
1.Make sure the printer is turned on and you have paper loaded in the main tray.
2.Remove any originals from the document feeder tray.
3.Set the Rings to Answer setting to a high number to allow you to answer the incoming call before the
printer answers. Or, turn o the Auto Answer setting so that the printer does not automatically answer
incoming calls.
4.If you are currently on the phone with the sender, instruct the sender to press Start on their fax
machine.
5.When you hear fax tones from a sending fax machine, do the following:
a.From the printer control panel display, touch Fax , touch Send and Receive, and then touch Receive
Now.
b.After the printer begins to receive the fax, you can hang up the phone or remain on the line. The
phone line is silent during fax transmission.
Set up backup fax
Depending on your preference and security requirements, you can set up the printer to store all the faxes it
receives, only the faxes it receives while the printer is in an error condition, or none of the faxes it receives.
To set backup fax from the printer control panel
1.From the printer control panel display, touch Fax .
2.Touch Setup .
3.Touch Preferences .
4.Touch Backup Fax Reception.
5.Touch the required setting.
OnThe default setting. When Backup fax is On , the printer stores all received faxes in memory. This
enables you to reprint up to 30 of the most recently printed faxes if they are still saved in memory.
NOTE:When printer memory is low, it overwrites the oldest, printed faxes as it receives new
faxes. If the memory becomes full of unprinted faxes, the printer stops answering incoming fax
calls.
NOTE:If you receive a fax that is too large, such as a very detailed color photo, it might not be
stored in memory due to memory limitations.
On Error OnlyCauses the printer to store faxes in memory only if an error condition exists that prevents the
printer from printing the faxes (for example, if the printer runs out of paper). The printer continues
to store incoming faxes as long as there is memory available. (If the memory becomes full, the
printer stops answering incoming fax calls.) When the error condition is resolved, the faxes stored
in memory print automatically, and then they are deleted from memory.
OFaxes are never stored in memory. For example, you might want to turn oBackup fax for security
purposes. If an error condition occurs that prevents the printer from printing (for example, the
printer runs out of paper), the printer stops answering incoming fax calls.
Reprint received faxes from memory
The received faxes that are not printed out are stored in memory.
32Chapter 5 FaxENWW
NOTE:After the memory becomes full, the printer cannot receive the new fax until you print or delete the
faxes from memory. You might also want to delete the faxes in memory for security or privacy purposes.
Depending on the sizes of the faxes in memory, you can reprint up to 30 of the most recently printed faxes, if
they are still in memory. For example, you might need to reprint your faxes if you lost the copy of your last
printout.
To reprint faxes in memory from the printer control panel
1.Load paper in the main paper tray.
2.From the printer control panel display, touch Fax .
3.Touch Reprint.
4.Select the faxes you want to reprint.
5.Touch Print.
Forward faxes to another number
You can set up the printer to forward your faxes to another fax number. All faxes are forwarded in black and
white, regardless of how they were originally sent.
HP recommends that you verify the number you are forwarding to is a working fax line. Send a test fax to
make sure the fax machine is able to receive your forwarded faxes.
To forward faxes from the printer control panel
1.From the printer control panel display, touch Fax .
2.Touch Setup .
3.Touch Preferences .
4.Touch Fax Forwarding.
5.Touch On (Print and Forward) to print and forward the fax, or select On (Forward) to forward the fax.
NOTE:If the printer is not able to forward the fax to the designated fax machine (for example, if it is
not turned on), the printer prints the fax. If you set up the printer to print error reports for received
faxes, it also prints an error report.
6.At the prompt, enter the number of the fax machine intended to receive the forwarded faxes, and then
touch Done . Enter the required information for each of the following prompts: start date, start time,
end date, and end time.
7.Fax forwarding is activated. Touch OK to conrm.
If the printer loses power when fax forwarding is set up, it saves the fax forwarding setting and phone
number. When the power is restored to the printer, the fax forwarding setting is still On .
NOTE:You can cancel fax forwarding by selecting O from the Fax Forwarding menu.
Set automatic reduction for incoming faxes
The Auto Reduction setting determines what the printer does if it receives a fax that is too large for the
loaded paper size. This setting is turned on by default, so the image of the incoming fax is reduced to t on
one page, if possible. If this feature is turned o, information that does not t on the rst page is printed on
a second page. Auto Reduction is useful when you receive a Legal-size fax and Letter-size paper is loaded in
the main tray.
ENWWReceive a fax33
To set automatic reduction from the printer control panel
1.From the printer control panel display, touch Fax .
2.Touch Setup .
3.Touch Preferences .
4.Touch Auto Reduction to turn on or o.
NOTE:Turning o automatic reduction also turns o 2-sided fax printing.
Block unwanted fax numbers
If you subscribe to a caller ID service through your phone provider, you can block specic fax numbers so the
printer does not receive faxes received from those numbers. When an incoming fax call is received, the printer
compares the number to the list of junk fax numbers to determine if the call should be blocked. If the number
matches a number in the blocked fax numbers list, the fax is not received. (The maximum number of fax
numbers you can block varies by model.)
NOTE:This feature is not supported in all countries/regions. If it is not supported in your country/region,
Junk Fax Blocking does not appear in the Preferences menu.
NOTE:If no phone numbers are added in the Caller ID list, it is assumed that you are not subscribed to a
Caller ID service.
You can block specic fax numbers by adding them to the junk fax list, unblock these numbers by removing
them from the junk fax list, and print a list of blocked junk fax numbers.
To add a number to the junk fax list
1.From the printer control panel display, touch Fax .
2.Touch Setup .
3.Touch Preferences .
4.Touch Junk Fax Blocking .
5.Touch + (Plus Sign).
6.Do one of the following.
●
To select a fax number to block from the call history list, touch (Received Call History).
●
Manually enter a fax number to block, and touch Add.
NOTE:Make sure you enter the fax number as it appears on the control panel display, and not the fax
number that appears on the fax header of the received fax, as these numbers can be dierent.
To remove numbers from the junk fax list
If you no longer want to block a fax number, you can remove it from the junk fax list.
1.From the printer control panel display, touch Fax .
2.Touch Setup .
3.Touch Preferences .
4.Touch Junk Fax Blocking .
5.Select the number you want to remove, and then touch Remove.
34Chapter 5 FaxENWW
Set up phone book contacts
You can set up frequently used fax numbers as phone book contacts. This lets you quickly dial those numbers
using the printer control panel.
TIP:In addition to creating and managing phone book contacts from the printer control panel, you can also
use tools available on your computer, such as the HP software included with the printer and the printer EWS.
For more information, see Advanced printer management tools (for networked printers) on page 59.
●
Set up and change phone book contacts
●
Set up and change group phone book contacts
●
Delete phone book contacts
Set up and change phone book contacts
You can store fax numbers as phone book contacts.
To set up phone book contacts
1.From the printer control panel display, touch Fax .
2.Touch Send Now.
3.
Touch ( Phone Book ).
4.Touch (Contacts).
5.
Touch (Plus Sign) to add a contact.
6.Touch Name and then type the name of the phone book contact, and then touch Done .
7.Touch Number and type the fax number for the phone book contact, and then touch Done .
NOTE:Be sure to include any pauses or other required numbers, such as an area code, an access code
for numbers outside a PBX system (usually a 9 or 0), or a long-distance prex.
8.Touch Add.
To change phone book contacts
1.From the printer control panel display, touch Fax .
2.Touch Send Now.
3.
Touch ( Phone Book ).
4.Touch Contacts.
5.
Touch (Edit) to edit a contact.
6.Touch the phone book contact that you want to edit.
7.Touch Name and then edit the name of the Phone Book contact, and then touch Done .
8.Touch Number and edit the fax number for the phone book contact, and then touch OK.
NOTE:Be sure to include any pauses or other required numbers, such as an area code, an access code
for numbers outside a PBX system (usually a 9 or 0), or a long-distance prex.
9.Touch Done .
ENWWSet up phone book contacts35
Set up and change group phone book contacts
You can store groups of fax numbers as group phone book contacts.
To set up group phone book contacts
NOTE: Before you can create a group phone book contact, you must have already created at least one
phone book contact.
1.From the printer control panel display, touch Fax .
2.Touch Send Now.
3.
Touch ( Phone Book ).
4.Touch Group Contacts.
5.
Touch (Plus Sign) to add a group.
6.Touch Name and then type the name of the group, and then touch Done .
7.Touch Number, select the phone book contacts you want to include in this group, and then touch Select.
8.Touch Create.
To change group phone book contacts
1.From the printer control panel display, touch Fax .
2.Touch Send Now.
3.
Touch ( Phone Book ).
4.Touch Group Contacts.
5.
Touch (Edit) to edit a group.
6.Touch the group phone book contact that you want to edit.
7.Touch Name and then edit the name of the group phone book contact, and then touch Done .
8.Touch Number .
9.
Deselect the phone book contacts you want to delete from this group, or touch (Plus Sign) to add a
contact to the group.
10.Touch Done .
Delete phone book contacts
You can delete phone book contacts or group phone book contacts.
1.From the printer control panel display, touch Fax .
2.Touch Send Now.
3.
Touch ( Phone Book ).
4.Touch Contacts or Group Contacts.
5.
Touch (Edit).
36Chapter 5 FaxENWW
6.Touch the name of the phone book contact or group contact you want to delete.
7.Touch Delete.
8.Touch Yes to conrm.
Change fax settings
After completing the steps in the getting started guide that came with the printer, use the following steps to
change the initial settings or to congure other options for faxing.
●
Congure the fax header
●
Set the answer mode (Auto answer)
●
Set the number of rings before answering
●
Change the answer ring pattern for distinctive ring
●
Set the dial type
●
Set the redial options
●
Set the fax speed
●
Set the fax sound volume
Congure the fax header
The fax header prints your name and fax number on the top of every fax you send. HP recommends that you
set up the fax header by using the HP software provided with the printer. You can also set up the fax header
from the printer control panel, as described here.
NOTE:In some countries/regions, the fax header information is a legal requirement.
To set or change the fax header
1.From the printer control panel display, touch Fax .
2.Touch Setup , and then touch Preferences .
3.Touch Fax Header.
4.Enter your personal or company name, and then touch Done .
5.Enter your fax number, and then touch Done .
Set the answer mode (Auto answer)
The answer mode determines whether the printer answers incoming calls.
●
Turn on the Auto Answer setting if you want the printer to answer faxes automatically. The printer
answers all incoming calls and faxes.
●
Turn o the Auto Answer setting if you want to receive faxes manually. You must be available to
respond in person to the incoming fax call or else the printer does not receive faxes.
ENWWChange fax settings37
To set the answer mode
1.From the printer control panel display, touch Fax .
2.Touch Setup , and then touch Preferences .
3.Touch Auto Answer to turn it on or o.
You may also access this feature by touching (the Fax Status icon) on the Home screen.
Set the number of rings before answering
If you turn on the Auto Answer setting, you can specify how many rings occur before incoming calls are
automatically answered.
The Rings to Answer setting is important if you have an answering machine on the same phone line as the
printer, because you want the answering machine to answer the phone before the printer does. The number
of rings to answer for the printer should be greater than the number of rings to answer for the answering
machine.
For example, set your answering machine to a low number of rings and the printer to answer in the maximum
number of rings. (The maximum number of rings varies by country/region.) In this setup, the answering
machine answers the call and the printer monitors the line. If the printer detects fax tones, it receives the fax.
If the call is a voice call, the answering machine records the incoming message.
To set the number of rings before answering
1.From the printer control panel display, touch Fax .
2.Touch Setup , and then touch Preferences .
3.Touch Rings to Answer .
4.Touch the number of rings.
5.Touch Done to accept the setting.
Change the answer ring pattern for distinctive ring
Many phone companies oer a distinctive ring feature that allows you to have several phone numbers on one
phone line. When you subscribe to this service, each number is assigned a dierent ring pattern. You can set
up the printer to answer incoming calls that have a specic ring pattern.
If you connect the printer to a line with distinctive ring, have your telephone company assign one ring pattern
to voice calls and another ring pattern to fax calls. HP recommends that you request double or triple rings for
a fax number. When the printer detects the specied ring pattern, it answers the call and receives the fax.
TIP:You can also use the Ring Pattern Detection feature in the printer control panel to set distinctive ring.
With this feature, the printer recognizes and records the ring pattern of an incoming call and, based on this
call, automatically determines the distinctive ring pattern assigned by your telephone company to fax calls.
If you do not have a distinctive ring service, use the default ring pattern, which is All Rings .
NOTE:The printer cannot receive faxes when the main phone number is o the hook.
To change the answer ring pattern for distinctive ring
1.Verify that the printer is set to answer fax calls automatically.
2.From the printer control panel display, touch Fax .
38Chapter 5 FaxENWW
3.Touch Setup , and then select Preferences .
4.Touch Distinctive Ring .
A message appears stating that this setting should not be changed unless you have multiple numbers
on the same telephone line. Touch Yes to continue.
5.Do one of the following:
●
Touch the ring pattern assigned by your telephone company to fax calls.
●
Touch Ring Pattern Detection, and then follow the instructions on the printer control panel.
NOTE:If the Ring Pattern Detection feature cannot detect the ring pattern or if you cancel the feature
before it nishes, the ring pattern is automatically set to the default, which is All Rings .
NOTE:If you are using a PBX phone system that has dierent ring patterns for internal and external
calls, you must call the fax number from an external number.
Set the dial type
Use this procedure to set tone-dialing or pulse-dialing mode. The factory-set default is Tone. Do not change
the setting unless you know that your phone line cannot use tone dialing.
NOTE:The pulse-dialing option is not available in all countries/regions.
To set the dial type
1.From the printer control panel display, touch Fax .
2.Touch Setup , and then touch Preferences .
3.Touch Dial Type.
4.Touch to select Tone or Pulse.
Set the redial options
If the printer was unable to send a fax because the receiving fax machine did not answer or was busy, the
printer attempts to redial based on the settings for the redial options. Use the following procedure to turn the
options on or o.
●
Busy redial: If this option is turned on, the printer redials automatically if it receives a busy signal. The
default is On .
●
No answer redial: If this option is turned on, the printer redials automatically if the receiving fax
machine does not answer. The default is O .
●
Connection problem redial: If this option is turned on, the printer redials automatically if there has been
a problem connecting with the receiving fax machine. Connection problem redial works only for sending
faxes from memory. The default is On .
To set the redial options
1.From the printer control panel display, touch Fax .
2.Touch Setup , and then touch Preferences .
3.Touch Auto Redial .
4.Touch Busy Redial , or No Answer Redial , or Connection Problem Redial .
ENWWChange fax settings39
Set the fax speed
You can set the fax speed used to communicate between your printer and other fax machines when sending
and receiving faxes.
If you use one of the following, setting the fax speed to a slower speed might be required:
●
An Internet phone service
●
A PBX (private branch exchange) system
●
Fax on Voice over Internet Protocol (VoIP)
●
An integrated services digital network (ISDN) service
If you experience problems sending and receiving faxes, try using a slower Fax Speed . The following table
provides the available fax speed settings.
Fax speed settingFax speed
Fastv.34 (33600 baud)
Mediumv.17 (14400 baud)
Slowv.29 (9600 baud)
To set the fax speed
1.From the printer control panel display, touch Fax .
2.Touch Setup , and then touch Preferences .
3.Touch Fax Speed .
4.Touch to select an option.
Set the fax sound volume
You can change the volume of fax sounds.
To set the fax sound volume
1.From the printer control panel display, touch Fax .
2.Touch Setup , and then touch Preferences .
3.Touch Volume.
4.Touch to select Soft, Loud, or O .
Fax and digital phone services
Many telephone companies provide their customers with digital phone services, such as the following:
●
DSL: A Digital subscriber line (DSL) service through your telephone company. (DSL might be called ADSL
in your country/region.)
●
PBX: A private branch exchange (PBX) phone system.
40Chapter 5 FaxENWW
●
ISDN: An integrated services digital network (ISDN) system.
●
VoIP: A low-cost phone service that allows you to send and receive faxes with your printer by using the
Internet. This method is called Fax on Voice over Internet Protocol (VoIP).
For more information, see Fax on Voice over Internet Protocol on page 41.
HP printers are designed specically for use with traditional analog phone services. If you are in a digital
phone environment (such as DSL/ADSL, PBX, or ISDN), you might need to use digital-to-analog lters or
converters when setting up the printer for faxing.
NOTE:HP does not guarantee that the printer will be compatible with all digital service lines or providers, in
all digital environments, or with all digital-to-analog converters. It is always recommended that you discuss
with the telephone company directly for the correct setup options based on their line services provided.
Fax on Voice over Internet Protocol
You might be able to subscribe to a low cost phone service that allows you to send and receive faxes with your
printer by using the Internet. This method is called Fax on Voice over Internet Protocol (VoIP).
The following are indications you probably use a VoIP service.
●
Dial a special access code along with the fax number.
●
Have an IP converter box that connects to the Internet and provides analog phone ports for the fax
connection.
NOTE:You can only send and receive faxes by connecting a phone cord to the port labeled "1-LINE" on the
printer. This means that your connection to the Internet must be done either through a converter box (which
supplies regular analog phone jacks for fax connections) or your telephone company.
TIP:Support for traditional fax transmission over any Internet protocol telephone systems are often
limited. If you experience problems faxing, try using a slower fax speed or disabling the fax error-correction
mode (ECM). However, if you turn o ECM, you cannot send and receive color faxes.
For more information about changing the fax speed, see Set the fax speed on page 40. For more information
about using ECM, see Send a fax in Error Correction Mode on page 31.
If you have questions about Internet faxing, contact your Internet faxing services support department or your
local service provider for further assistance.
Use reports
You can set up the printer to print error reports and conrmation reports automatically for each fax you send
and receive. You can also manually print system reports as required; these reports provide useful system
information about the printer.
By default, the printer is set to print a report only if there is a problem sending or receiving a fax.
A conrmation message that indicates whether a fax was successfully sent appears briey on the control
panel display after each transaction.
NOTE:If the reports are not legible, you can check the estimated ink levels from the control panel or the HP
software. For more information, see Check the estimated ink levels on page 49.
NOTE:Ink level alerts and indicators provide estimates for planning purposes only. When you receive a low-
ink alert, consider having a replacement cartridge available to avoid possible printing delays. You do not need
to replace the ink cartridges until the print quality becomes unacceptable.
ENWWFax on Voice over Internet Protocol41
NOTE:Ensure that the printheads and ink cartridges are in good conditions and installed properly. For more
information, see Work with cartridges on page 49.
This section contains the following topics:
●
Print fax conrmation reports
●
Print fax error reports
●
Print and view the fax log
●
Clear the fax log
●
Print the details of the last fax transaction
●
Print a Caller ID Report
●
View the Call History
Print fax conrmation reports
You can print a conrmation report either when a fax is sent, or when any fax is sent or received. The default
setting is On (Fax Send). When turned o, a conrmation message appears briey on the control panel after
each fax is sent or received.
NOTE:You can include an image of the rst page of the fax on the Fax Sent Conrmation report if you select
On (Fax Send) or On (Fax Send and Fax Receive) , and if you scan the fax to send from memory or use the
Scan and Fax option.
To enable fax conrmation
1.From the printer control panel display, touch Setup .
2.Touch Setup .
3.Touch Reports and touch Fax Conrmation .
4.Touch to select one of the following options.
ODoes not print a fax conrmation report when you send and receive faxes successfully. This is the
default setting.
On (Fax Send)Prints a fax conrmation report for every fax you send.
On (Fax Receive)Prints a fax conrmation report for every fax you receive.
On (Fax Send and Fax
Receive)
Prints a fax conrmation report for every fax you send and receive.
To include an image of the fax on the report
1.From the printer control panel display, touch Fax .
2.Touch Setup .
3.Touch Reports and touch Fax Conrmation .
4.Touch On (Fax Send) or On (Fax Send and Fax Receive) .
5.Touch Conrmation with image.
6.Touch OK.
42Chapter 5 FaxENWW
Print fax error reports
You can congure the printer so that it automatically prints a report when there is an error during
transmission or reception.
To set the printer to print fax error reports automatically
1.From the printer control panel display, touch Fax .
2.Touch Setup .
3.Touch Reports and touch Fax Error Report.
4.Touch to select one of the following.
On (Fax Send and Fax
Receive)
Prints whenever a fax error occurs.
ODoes not print any fax error reports.
On (Fax Send)Prints whenever a transmission error occurs. This is the default setting.
On (Fax Receive)Prints whenever a receiving error occurs.
Print and view the fax log
You can print a log of faxes that have been received and sent by the printer.
To print the fax log from the printer control panel
1.From the printer control panel display, touch Fax .
2.Touch Setup , and then touch Reports .
3.Touch Print Fax Reports .
4.Touch Last 30 Transactions Fax Logs .
5.Touch Print to begin printing.
Clear the fax log
Clearing the fax log also deletes all faxes stored in memory.
To clear the fax log
1.From the printer control panel display, touch Fax .
2.Touch Setup , and then touch Tools.
3.Touch Clear Fax Logs.
Print the details of the last fax transaction
The Last Fax Transaction report prints the details of the last fax transaction to occur. Details include the fax
number, number of pages, and the fax status.
To print the Last Fax Transaction report
1.From the printer control panel display, touch Fax .
2.Touch Setup , and then touch Reports .
ENWWUse reports43
3.Touch Print Fax Reports .
4.Select Last Transaction and touch Print.
Print a Caller ID Report
You can print a list of Caller ID fax numbers.
To print a Caller ID History Report
1.From the printer control panel display, touch Fax .
2.Touch Setup , and then touch Reports .
3.Touch Print Fax Reports .
4.Touch Caller ID Report.
5.Touch Print to begin printing.
View the Call History
You can view a list of all the calls placed from the printer.
NOTE:You cannot print the call history.
To view the call history
1.From the printer control panel display, touch Fax .
2.Touch Send Now.
3.
Touch ( Phone Book ).
4.Touch Call History .
44Chapter 5 FaxENWW
6Use Web Services
●
What are Web Services?
●
Set up Web Services
●
Print with HP ePrint
●
Use HP Printables
●
Use the HP Connected website
●
Remove Web Services
●
Tips for using Web Services
What are Web Services?
ePrint
●
HP ePrint is a free service from HP that allows you to print to your HP ePrint-enabled printer anytime,
from any location. It's as simple as sending an email to the email address assigned to your printer when
you enable Web Services on the printer. No special drivers or software are needed. If you can send an
email, you can print from anywhere, using ePrint .
Once you have signed up for an account on HP Connected ( www.hpconnected.com ), you can sign in to
view your ePrint job status, manage your ePrint printer queue, control who can use your printer's ePrint
email address to print, and get help for ePrint .
HP Printables
●
HP Printables allow you to easily locate and print preformatted web content, directly from your printer.
You can also scan and store your documents digitally on the Web.
HP Printables provide a wide range of content, from store coupons to family activities, news, travel,
sports, cooking, photos, and many more. You can even view and print your online images from popular
photo sites.
Certain HP Printables also allow you to schedule the delivery of app content to your printer.
Preformatted content designed specically for your printer means no cut-o text and pictures and no
extra pages with only one line of text. On some printers, you can also choose paper and print quality
settings on the print preview screen.
Set up Web Services
Before you set up Web Services, make sure your printer is connected to the Internet using wireless
connection.
To set up Web Services, use one of the following methods.
ENWWWhat are Web Services?45
To set up Web Services using the printer control panel
1.From the printer control panel display, touch HP Printables.
2.Touch Enable Web Services.
3.Touch Accept to accept the Web Services terms of use and enable Web Services.
4.In the Auto Update screen, touch Yes to allow the printer to automatically check for and install product
updates.
NOTE:If a printer update is available, the printer downloads and installs the update, and then restarts.
You have to repeat the instructions from step 1 to set up Web Services.
NOTE:If prompted for proxy settings and if your network uses proxy settings, follow the on-screen
instructions to set up a proxy server. If you do not have the proxy details, contact your network
administrator or the person who set up the network.
5.When the printer is connected to the server, the printer prints an information page. Follow the
instructions on the information page to nish the setup.
To set up Web Services using the Embedded Web Server (EWS)
1.Open the EWS. For more information, see Open the embedded Web server on page 60.
2.Click the Web Services tab.
3.In the Web Services Settings section, click Setup , click Continue, and follow the on-screen instructions
to accept the terms of use.
4.If prompted, choose to allow the printer to check for and install printer updates.
NOTE:If a printer update is available, the printer downloads and installs the update, and then restarts.
Repeat the instructions from step 1 to set up Web Services.
NOTE:If prompted for proxy settings and if your network uses proxy settings, follow the on-screen
instructions to set up a proxy server. If you do not have the proxy details, contact your network
administrator or the person who set up the network.
5.When the printer is connected to the server, the printer prints an information page. Follow the
instructions on the information page to nish the setup.
To set up Web Services using the HP printer software (Windows)
1.Open the HP printer software. For more information, see Open the HP printer software (Windows)
on page 12.
2.In the window that appears, double-click Print, Scan & Fax and then select Connect Printer to the Web
under Print. The printer's home page (embedded web server) opens.
3.Click the Web Services tab.
4.In the Web Services Settings section, click Setup , click Continue, and follow the on-screen instructions
to accept the terms of use.
5.If prompted, choose to allow the printer to check for and install printer updates.
NOTE:If a printer update is available, the printer will download and install the update, and then
restart. You will have to repeat the instructions from step 1 to set up Web Services.
46Chapter 6 Use Web ServicesENWW
NOTE:If prompted for proxy settings and if your network uses proxy settings, follow the on-screen
instructions to set up a proxy server. If you do not have the details, contact your network administrator
or the person who set up the network.
6.When the printer is connected to the server, the printer prints an information page. Follow the
instructions on the information page to nish the setup.
Print with HP ePrint
HP ePrint is a free service from HP that allows you to print to your HP ePrint-enabled printer anywhere you
can send an email. Just send your documents and photos to the email address assigned to your printer when
you enable Web Services. No additional drivers or software are needed.
●
Your printer needs to have a wireless network connection to the Internet. You will not be able to use HP
ePrint via a USB connection to a computer.
●
Attachments might print dierently from the way they appear in the software program that created
them, depending on the original fonts and layout options used.
●
Free product updates are provided with HP ePrint. Some updates might be required to enable certain
functionality.
Once you have signed up for an account on HP Connected (www.hpconnected.com), you can sign in to view
your ePrint job status, manage your ePrint printer queue, control who can use your printer’s ePrint email
address to print, and get help for ePrint.
Before you can use ePrint, make sure that:
●
The printer is connected to an active network providing Internet access.
●
Web Services is turned on. If not, you will be prompted to turn it on.
To ePrint a document from anywhere
1.Enable Web Services.
a.
From the Home screen, touch the ( ePrint ) icon.
b.Accept the Terms of Use, and then follow the onscreen instructions to enable Web Services.
c.Print the ePrint information page, and then follow the instructions on the page to sign up for an
ePrint account.
2.Find your ePrint email address.
a.
Touch ( ePrint ) on the Home screen.
b.
Touch (Web Services Settings).
c.In the Web Services Settings menu, touch Display Email Address.
3.Email your document to the printer for printing.
a.Create a new email and attach the document to print.
b.Send the email to the printer email address.
The printer prints the attached document.
ENWWPrint with HP ePrint47
NOTE:The ePrint server does not accept email print jobs if there are multiple email addresses
included in the "To" or "Cc" elds. Only enter the HP ePrint email address in the "To" eld. Do not enter
any additional email addresses in the other elds.
NOTE:The email is printed once it is received. As with any email, there is no guarantee when or whether it is
received. You can check the print status on HP Connected (www.hpconnected.com).
NOTE:Documents printed with ePrint may appear dierent from the original. Style, formatting, and text
ow may dier from the original document. For documents that need to be printed with a higher quality (such
as legal documents), we recommend that you print from the software application on your computer, where
you have more control over what your printout looks like.
Click here to go online for more information.
Use HP Printables
Print pages from the web, without using a computer, by setting up HP Printables, a free service from HP. You
can print coloring pages, calendars, puzzles, recipes, maps, and more, depending on the apps available in
your country/region.
Go to the HP Connected website for more information and specic terms and conditions:
www.hpconnected.com .
Use the HP Connected website
Use HP’s free HP Connected website to set up increased security for HP ePrint, and specify the email
addresses that are allowed to send email to your printer. You can also get product updates, more apps, and
other free services.
Go to the HP Connected website for more information and specic terms and conditions:
www.hpconnected.com .
Remove Web Services
To remove Web Services
1.
From the printer control panel display, touch ( ePrint ), and then touch (Web Services Settings).
2.Touch Remove Web Services.
3.Touch Yes to conrm.
Tips for using Web Services
Use the following tips to print apps and use HP ePrint.
Tips for printing apps and using HP ePrint
●
Learn how to share your photos online and order prints. Click here to go online for more information.
●
Learn about apps for printing recipes, coupons, and other content from the web, simply and easily. Click
here to go online for more information.
48Chapter 6 Use Web ServicesENWW
7Work with cartridges
●
Check the estimated ink levels
●
Replace the cartridges
●
Order ink supplies
●
Use single-cartridge mode
●
Cartridge warranty information
●
Tips for working with cartridges
Check the estimated ink levels
To check the estimated ink levels from the printer control panel
▲
From the Home screen, touch the (Ink icon) to display the estimated ink levels.
To check the ink levels from the printer software (Windows)
1.Open the HP printer software.
2.In the printer software, click Estimated Ink Levels.
To check the ink levels from HP Utility
1.Open HP Utility.
HP Utility is located in the Hewlett-Packard folder in the Applications folder at the top level of the hard
disk.
2.Select the HP OiceJet 4650 series from the list of devices at the left of the window.
3.Click Supplies Status.
The estimated ink levels appear.
4.Click All Settings to return to the Information and Support pane.
NOTE:If you have installed a relled or remanufactured cartridge, or a cartridge that has been used in
another printer, the ink level indicator might be inaccurate or unavailable.
NOTE:Ink level warnings and indicators provide estimates for planning purposes only. When you receive a
low-ink warning message, consider having a replacement cartridge available to avoid possible printing
delays. You do not have to replace the cartridges until the print quality is unacceptable.
NOTE:Ink from the cartridges is used in the printing process in a number of dierent ways, including in the
initialization process, which prepares the product and cartridges for printing, and in printhead servicing,
which keeps print nozzles clear and ink owing smoothly. In addition, some residual ink is left in the cartridge
after it is used. For more information, see www.hp.com/go/inkusage.
ENWWCheck the estimated ink levels49
Replace the cartridges
To replace the cartridges
1.Check that power is on.
2.Remove the old cartridge.
a.Open the access door.
b
.Open the latch on the cartridge slot.
c.Remove the cartridge from the slot.
3.Insert a new cartridge.
a.Remove the cartridge from packaging.
50Chapter 7 Work with cartridgesENWW
b.Remove plastic tape using the pull tab.
c.Slide the new cartridge in the slot and close the latch until it clicks.
4.Close the cartridge access door.
NOTE:The HP printer software prompts you to align the ink cartridges when you print a document
after installing a new ink cartridge.
Order ink supplies
Before ordering cartridges, locate the correct cartridge number.
Locate the cartridge number on the printer
▲
The cartridge number is located inside the cartridge access door.
ENWWOrder ink supplies51
Locate the cartridge number in the printer software
1.Depending on your operating system, do one of the following to open the printer software:
●
Windows 8.1: Click the down arrow in lower left corner of the Start screen, and then select the
printer name.
●
Windows 8: Right-click an empty area on the Start screen, click All Apps on the app bar, and then
select the printer name.
●
Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All
Programs, click HP, click the folder for the printer, and then select the icon with the printer's name.
2.In the printer software, click Shop, and then click Shop For Supplies Online.
The correct cartridge number appears when you use this link.
To nd the print cartridge reorder numbers
1.Open HP Utility.
NOTE: HP Utility is located in the Hewlett-Packard folder in the Applications folder at the top level of
the hard disk.
2.Click Supplies Info.
The print cartridge ordering numbers appear.
3.Click All Settings to return to the Information and Support pane.
To order original HP supplies for the HP OiceJet 4650 series, go to www.hp.com/buy/supplies . If prompted,
choose your country/region, and then follow the prompts to nd the right cartridges for your printer.
NOTE:Ordering ink cartridges online is not supported in all countries/regions. If it is not available in your
country/region, you may still view supplies information and print a list for reference when shopping at a local
HP reseller.
Use single-cartridge mode
Use the single-cartridge mode to operate the HP OiceJet 4650 series with only one ink cartridge. The single-
cartridge mode is initiated when an ink cartridge is removed from the ink cartridge carriage. During single-
cartridge mode, the printer can copy documents, copy photos, and print jobs from the computer.
NOTE:When the HP OiceJet 4650 series operates in single-cartridge mode, a message is displayed on the
printer display. If the message is displayed and two ink cartridges are installed in the printer, verify that the
protective piece of plastic tape has been removed from each ink cartridge. When plastic tape covers the ink
cartridge contacts, the printer cannot detect that the ink cartridge is installed.
Exit single-cartridge mode
●
Install two ink cartridges in the HP OiceJet 4650 series to exit single-cartridge mode.
Cartridge warranty information
The HP cartridge warranty is applicable when the cartridge is used in its designated HP printing device. This
warranty does not cover HP ink cartridges that have been relled, remanufactured, refurbished, misused, or
tampered with.
52Chapter 7 Work with cartridgesENWW
During the warranty period the cartridge is covered as long as the HP ink is not depleted and the end of
warranty date has not been reached. The end of warranty date, in YYYY/MM format, may be found on the
cartridge as indicated:
For a copy of the HP Limited Warranty Statement for the printer, see the printed documentation that came
with the product.
Tips for working with cartridges
Use the following tips to work with cartridges:
●
To protect the cartridges from drying out, always turn the printer o using the On button, and wait until
the On button light goes out.
●
Do not open or untape cartridges until you are ready to install them. Leaving tape on the cartridges
reduces ink evaporation.
●
Insert the cartridges into the correct slots. Match the color and icon of each cartridge to the color and
icon for each slot. Make sure the cartridges snap into place.
●
Alignment is automatic after new cartridge installation. Alignment can also help later, in cases of blurred
or jagged lines. See Fix print quality issues on page 71 for more information.
●
When the Estimated Ink Levels screen shows one or both cartridges in a low state, consider getting
replacement cartridges to avoid possible printing delays. You do not need to replace the cartridges until
print quality becomes unacceptable. See Replace the cartridges on page 50 for more information.
●
If you remove a cartridge from the printer for any reason, try to replace it again as soon as possible.
Outside of the printer, if unprotected, cartridges begin to dry out.
ENWWTips for working with cartridges53
8Connect Your Printer
Additional advanced settings are available from the printer's home page (embedded web server or EWS). For
more information, see Open the embedded Web server on page 60.
This section contains the following topics:
●
Set up the printer for wireless communication
●
Connect wirelessly to the printer without a router
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