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BASIC
User’s Guide
Dell B1165nfw
BASIC
User’s Guide
This guide provides information concerning installation, basic operation and
troubleshooting on windows.
ADVANCED
This guide provides information about installation, advanced configuration, operation and
troubleshooting on various OS environments.
Some features may not be available depending on models or countries.
2
BASIC
1. Introduction
Key benefits 5
Features by models 7
Useful to know 10
About this user’s guide 11
Safety information 12
Machine overview 17
Control panel overview 21
Turning on the machine 23
Installing the driver locally 24
Reinstalling the driver 27
2. Menu Overview and Basic Setup
Menu overview 29
Machine’s basic settings 35
Media and tray 37
Basic printing 49
Basic copying 54
Basic scanning 59
Basic faxing 60
3. Maintenance
Ordering supplies and accessories 66
Available supplies 67
Available maintenance parts 68
Installing accessories 69
Storing the toner cartridge 70
Redistributing toner 72
Replacing the toner cartridge 74
Monitoring the supplies life 76
Setting the toner low alert 77
Cleaning the machine 78
Tips for moving & storing your machine 84
4. Troubleshooting
Tips for avoiding paper jams 86
Clearing original document jams 87
Clearing paper jams 92
Understanding the status LED 96
Understanding display messages 98
3
BASIC
5. Appendix
Specifications 104
Regulatory information 113
Copyright 126
1. Introduction
This chapter provides information you need to know before using the machine.
•Key benefits 5
Features by models 7
Useful to know 10
About this user’s guide 11
Safety information 12
Machine overview 17
Control panel overview 21
Turning on the machine 23
Installing the driver locally 24
Reinstalling the driver 27
Key benefits
Environmentally friendly
To save toner and paper, this machine supports Eco feature (see "Eco
printing" on page 52).
To save paper, you can print multiple pages on one single sheet of paper
(see "Using advanced print features" on page 210).
To save paper, you can print on both sides of the paper (double-sided
printing) (Manual) (see "Using advanced print features" on page 210).
To save electricity, this machine automatically conserves electricity by
substantially reducing power consumption when not in use.
We recommend using recycled paper for saving energy.
Recycled and renewable content paper and chlorine-free paper can be
used.
Fast high resolution printing
You can print with a resolution of up to 1,200 x 1,200 dpi effective output.
Fast, on-demand printing.
- For single-side printing, 20 ppm (A4) or 21 ppm (Letter).
Convenience
Easy Capture Manager allows you to easily edit and print whatever you
captured using the Print Screen key on the keyboard (see "Accessing
management tools" on page 243).
Dell Easy Printer Manager and Printing Status or (Smart Panel) is a program
that monitors and informs you of the machine’s status and allows you to
customize the machine’s settings (see "Using Dell Printer Status" on page
251).
Dell Easy Document Creator is an application to help users scan, compile,
and save documents in multiple formats, including .epub format. These
documents can be shared via social networking sites or fax.
AnyWeb Print helps you screen-capture, preview, scrap, and print the
screen of Windows Internet Explorer more easily, than when you use the
ordinary program.
Smart Update allows you to check for the latest software and install the
latest version during the printer driver installation process. This is available
only for Windows.
You can access Dell Support at www.dell.com or www.dell.com/support.
Select your region on the WELCOME TO DELL SUPPORT page, and fill in the
requested details to access help tools and information.
Key benefits
Wide range of functionality and application support
Supports various paper sizes (see "Print media specifications" on page 106).
Print watermark: You can customize your documents with words, such as
“Confidential” (see "Using advanced print features" on page 210).
Print posters: The text and pictures of each page of your document are
magnified and printed across the multiple sheets of paper and can then be
taped together to form a poster (see "Using advanced print features" on
page 210).
You can print in various operating systems (see "System requirements" on
page 109).
Your machine is equipped with a USB interface and/or a network interface.
AirPrint
AirPrint allows you to wirelessly print directly from iPhone, iPad and iPod
touch running iOS 4.2 or later.
Supports various wireless network setting method
Using the WPS (Wi-Fi Protected Setup™) button
- You can easily connect to a wireless network using the WPS button on
the machine and the access point (a wireless router).
Using the USB cable or a network cable
- You can connect and set various wireless network settings using a USB
cable or a network cable.
Using the Wi-Fi Direct
- You can conveniently print from your mobile device using the Wi-Fi or
Wi-Fi Direct feature.
See "Introducing wireless set up methods" on page 149.
Features by models
Some features and optional goods may not be available depending on
model or country.
Operating System
(: Included, Blank: Not available)
Software
(: Included, Blank: Not available)
Variety feature
Operating System B1165nfw
Windows
Mac
Linux
Software B1165nfw
SPL printer driver
PCL printer driver
PS printer driver
XPS printer driver
a
Direct Printing Utility
Dell Easy Printer Manager Scan to PC settings
Fax to PC settings
Device Settings
Dell Easy Document Creator
Dell Printer Status
Smart Panel
Easy Eco Driver
Fax Dell Network PC Fax
a. For XPS driver, it is only supported for Windows through the Dell website
(www.Dell.com)
Features B1165nfw
Hi-Speed USB 2.0
Network Interface Ethernet 10/100 Base TX wired LAN
Network Interface 802.11b/g/n wireless LAN
a
Eco printing (Control panel)
Software B1165nfw
Features by models
Duplex (2-sided) printing (Manual)
b
USB memory interface
Memory module
Mass Storage Device (HDD)
Duplex Automatic Document Feeder (DADF)
Automatic Document Feeder (ADF)
Handset
Fax Multi-send
Delay send
Priority send
Duplex send
Secure receive
Duplex print
Send/ Receive forward - fax
Features B1165nfw
Scan Scanning to email
Scanning to SMB server
Scanning to FTP server
Duplex scan
Scan to PC
PaperPort
14 (found in CD2)
Features B1165nfw
Features by models
(: Included, Blank: Not available)
Copy ID card copying
Reduced or enlarged copying
Collation
Poster
Clone
Book
2-up/4-up
Adjust background
Margin shift
Edge erase
Gray enhance
Duplex copy
a. Depending on your country, wireless LAN card may not be available. For some counties,
only 802.11 b/g can be applied. Contact your local Dell dealer or the retailer where you
bought your machine.
b. Windows only.
Features B1165nfw
Useful to know
The machine does not print.
Open the print queue list and remove the document from the
list (see "Canceling a print job" on page 50).
Remove the driver and install it again (see "Installing the driver
locally" on page 24).
Select your machine as your default machine in your Windows
(see "Setting your machine as a default machine" on page 209).
Where can I purchase accessories or supplies?
Inquire at a Dell distributor or your retailer.
Visit www.Dell.com/supplies. Select your country/region to
view product service information.
The status LED flashes or remains constantly on.
Turn the product off and on again.
Check the meanings of LED indications in this manual and
troubleshoot accordingly (see "Understanding the status LED"
on page 96).
A paper jam has occurred.
Open and close the scan unit (see "Front view" on page 18).
Check the instructions on removing jammed paper in this
manual and troubleshoot accordingly (see "Clearing paper
jams" on page 92).
Printouts are blurry.
The toner level might be low or uneven. Shake the toner
cartridge (see "Redistributing toner" on page 72).
Try a different print resolution setting (see "Opening printing
preferences" on page 50).
Replace the toner cartridge (see "Replacing the toner
cartridge" on page 74).
Where can I download the machine’s driver?
You can get help, support application, machine drivers,
manuals, and order information from the Dell website,
www.Dell.com > find your product > Support or Downloads.
11
1. Introduction
About this user’s guide
This user's guide provides information for your basic understanding of the
machine as well as detailed steps to explain machine usage.
Read the safety information before using the machine.
If you have a problem using the machine, refer to the troubleshooting
chapter.
Terms used in this user’s guide are explained in the glossary chapter.
All illustrations in this user’s guide may differ from your machine depending
on its options or model you purchased.
The screenshots in this administrator’s guide may differ from your machine
depending on the machine’s firmware/driver version.
The procedures in this user’s guide are mainly based on Windows 7.
1
Conventions
Some terms in this guide are used interchangeably, as below:
Document is synonymous with original.
Paper is synonymous with media, or print media.
Machine refers to printer or MFP.
2
General icons
Icon Text Description
Caution
Gives users information to protect the machine from
possible mechanical damage or malfunction.
Note
Provides additional information or detailed
specification of the machine function and feature.
12
1. Introduction
Safety information
These warnings and precautions are included to prevent injury to you and
others, and to prevent any potential damage to your machine. Be sure to read
and understand all of these instructions before using the machine. After reading
this section, keep it in a safe place for future reference.
3
Important safety symbols
Explanation of all icons and signs used in this chapter
4
Operating environment
Warning
Warning
Hazards or unsafe practices that may result in severe
personal injury or death.
Caution
Hazards or unsafe practices that may result in minor
personal injury or property damage.
Do not attempt.
Do not use if the power cord is damaged or if the electrical outlet is
not grounded.
This could result in electric shock or fire.
Do not place anything on top of the machine (water, small metal or
heavy objects, candles, lit cigarettes, etc.).
This could result in electric shock or fire.
If the machine gets overheated, it releases smoke, makes
strange noises, or generates an odd odor.Immediately turn off
the power switch and unplug the machine.
The user should be able to access the power outlet in case of
emergencies that might require the user to pull the plug out.
This could result in electric shock or fire.
Do not bend, or place heavy objects on the power cord.
Stepping on or allowing the power cord to be crushed by a heavy
object could result in electric shock or fire.
Do not remove the plug by pulling on the cord; do not handle the
plug with wet hands.
This could result in electric shock or fire.
Safety information
13
1. Introduction
Caution
5
Operating method
Caution
During an electrical storm or for a period of non-operation,
remove the power plug from the electrical outlet.
This could result in electric shock or fire.
Be careful, the paper output area is hot.
Burns could occur.
If the machine has been dropped, or if the cabinet appears
damaged, unplug the machine from all interface connections and
request assistance from qualified service personnel.
Otherwise, this could result in electric shock or fire.
If the machine does not operate properly after these instructions
have been followed, unplug the machine from all interface
connections and request assistance from qualified service
personnel.
Otherwise, this could result in electric shock or fire.
If the plug does not easily enter the electrical outlet, do not
attempt to force it in.
Call an electrician to change the electrical outlet, or this could
result in electric shock.
Do not allow pets to chew on the AC power, telephone or PC
interface cords.
This could result in electric shock or fire and/or injury to your pet.
Do not forcefully pull the paper out during printing.
It can cause damage to the machine.
Be careful not to put your hand between the machine and paper
tray.
You may get injured.
Be care when replacing paper or removing jammed paper.
New paper has sharp edges and can cause painful cuts.
When printing large quantities, the bottom part of the paper
output area may get hot. Do not allow children to touch.
Burns can occur.
When removing jammed paper, do not use tweezers or sharp metal
objects.
It can damage the machine.
Do not allow too many papers to stack up in the paper output tray.
It can damage the machine.
Safety information
14
1. Introduction
6
Installation / Moving
Warning
Caution
Do not block or push objects into the ventilation opening.
This could result in elevated component temperatures which can
cause damage or fire.
Use of controls or adjustments or performance of procedures other
than those specified herein may result in hazardous radiation
exposure.
This machine's power reception device is the power cord.
To switch off the power supply, remove the power cord from the
electrical outlet.
Do not place the machine in an area with dust, humidity, or water
leaks.
This could result in electric shock or fire.
Before moving the machine, turn the power off and disconnect all
cords. The information below are only suggestions based on the
units weight.If you have a medical condition that prevents you
from lifting, do not lift the machine. Ask for help, and always use
the appropriate amount of people to lift the device safety.
Then lift the machine:
If the machine weighs under 20 kg (44.09 lbs), lift with 1 person.
If the machine weighs 20 kg (44.09 lbs) - 40kg (88.18 lbs), lift
with 2 people.
If the machine weighs more than 40 kg (88.18 lbs), lift with 4 or
more people.
The machine could fall, causing injury or machine damage.
Choose a flat surface with enough space for ventilation to place
the machine. Also consider the space required to open the cover
and trays.
The place should be well-ventilated and be far from direct light,
heat, and humidity.
When using the machine for a long period of time or printing a
large number of pages in a non-ventilated space, it could pollute
the air and be harmful to your health. Place the machine in a well-
ventilated space or open a window to circulate the air periodically.
Do not place the machine on an unstable surface.
The machine could fall, causing injury or machine damage.
Safety information
15
1. Introduction
7
Maintenance / Checking
Caution
Use only No.26 AWG
a
or larger, telephone line cord, if necessary.
Otherwise, it can cause damage to the machine.
Make sure you plug the power cord into a grounded electrical
outlet.
Otherwise, this could result in electric shock or fire.
Use the power cord supplied with your machine for safe
operation. If you are using a cord which is longer than 2 meters (6
feet) with a 110V machine, then the gauge should be 16 AWG or
larger.
Otherwise, it can cause damage to the machine, and could result
in electric shock or fire.
Do not put a cover over the machine or place it in an airtight
location, such as a closet.
If the machine is not well-ventilated, this could result in fire.
Do not overload wall outlets and extension cords.
This can diminish performance, and could result in electric shock
or fire.
The machine should be connected to the power level which is
specified on the label.
If you are unsure and want to check the power level you are using,
contact the electrical utility company.
a. AWG: American Wire Gauge
Unplug this product from the wall outlet before cleaning the
inside of the machine. Do not clean the machine with benzene,
paint thinner or alcohol; do not spray water directly into the
machine.
This could result in electric shock or fire.
When you are working inside the machine replacing supplies or
cleaning the inside, do not operate the machine.
You could get injured.
Keep cleaning supplies away from children.
Children could get hurt.
Do not disassemble, repair or rebuild the machine by yourself.
It can damage the machine. Call a certified technician when the
machine needs repairing.
To clean and operate the machine, strictly follow the user's guide
provided with the machine.
Otherwise, you could damage the machine.
Safety information
16
1. Introduction
8
Supply usage
Caution
Keep the power cable and the contact surface of the plug clean
from dust or water.
Otherwise, this could result in electric shock or fire.
Do not remove any covers or guards that are fastened with
screws.
Fuser units should only be repaired by a certified service
technician. Repair by non-certified technicians could result in
fire or electric shock.
The machine should only be repaired by a Dell service
technician.
Do not disassemble the toner cartridge.
Toner dust can be dangerous if inhaled or ingested.
Do not burn any of the supplies such as toner cartridge or fuser
unit.
This could cause an explosion or uncontrollable fire.
When storing supplies such as toner cartridges, keep them away
from children.
Toner dust can be dangerous if inhaled or ingested.
Using recycled supplies, such as toner, can cause damage to the
machine.
In case of damage due to the use of recycled supplies, a service
fee will be charged.
For supplies that contain toner dust (toner cartridge, waste toner
bottle, imaging unit, etc.) follow the instructions below.
When disposing of the supplies, follow the instructions for
disposal. Refer to the reseller for disposal instructions.
Do not wash the supplies.
For a waste toner bottle, do not reuse it after emptying the
bottle.
If you do not follow the instructions above, it may cause machine
malfunction and environmental pollution. The warranty does not
cover damages caused by a user's carelessness.
When toner gets on your clothing, do not use hot water to wash
it.
Hot water sets toner into fabric. Use cold water.
When changing the toner cartridge or removing jammed paper,
be careful not to let toner dust touch your body or clothes.
Toner dust can be dangerous if inhaled or ingested.
17
1. Introduction
Machine overview
9
Accessories
Power cord Quick installation guide
Software CD
a
a. The software CD contains the print drivers, user’s guide, and software applications.
Handset
b
b. Handset model only (see "Features by models" on page 7).
Misc. accessories
c
c. Miscellaneous accessories included with your machine may vary by country of purchase and specific model.
Machine overview
18
1. Introduction
10
Front view
This illustration may differ from your machine depending on your model.
There are various types of machine.
Some features and optional goods may not be available depending on
model or country (see "Features by models" on page 7).
Type A
1 Scanner lid 7 Output tray
7
6
1
2
5
4
8
9
10
11
3
2 Control panel 8 Scanner glass
3
Handle
9
Scan unit
a
b
4 Tray 10 Inner cover
5 Tray handle 11 Toner cartridge
6 Output support
a. Close the scanner lid before opening the scan unit.
b. Be careful not to pinch your fingers.
Machine overview
19
1. Introduction
Type B
1 Document feeder cover 11 Scanner lid
3
10
9
1 2
5
8
7
6
4
12
13 14
11
15
16
17
18
19
2 Document feeder guide
cover
12
Scanner glass
3
Document feeder output tray
13 Paper width guide on a document
feeder
4 Document feeder output
support
14
Document feeder input support
5 Control panel 15 Document feeder input tray
6
Handle
16
Handset
a
7
Tray
17
Scan unit
b
c
8 Tray handle 18 Inner cover
9 Output support 19 Toner cartridge
10 Output tray
a. Handset model only (see "Features by models" on page 7).
b. Close the scanner lid before opening the scan unit.
c. Be careful not to pinch your fingers.
Machine overview
20
1. Introduction
11
Rear view
This illustration may differ from your machine depending on your model.
There are various types of machine.
Some features and optional goods may not be available depending on
model or country (see "Features by models" on page 7).
Type A
Type B
1USB port 2Power receptacle
1
2
1USB port
2 Network port
3 Extension telephone socket (EXT.)
4 Telephone line socket (LINE)
5Power receptacle
1
3
4
2
5
21
1. Introduction
Control panel overview
1
Eco
Turn into eco mode to reduce toner consumption and
paper usage when pc-printing and copying only (see
"Eco printing" on page 52).
2
WPS
Configures the wireless network connection easily
without a computer (see "Using the WPS button" on
page 150).
3
ID Copy
Allows you to copy both sides of an ID card like a
driver’s license on a single side of paper (see "ID card
copying" on page 57).
4
Power/
Wakeup
Turns the power on or off, or wakes up the machine
from the power save mode. If you need to turn the
machine off, press this button for more than three
seconds.
5
Fax
Switches to Fax mode.
6
Copy
Switches to Copy mode.
7
Scan
Switches to Scan mode.
8
Menu
Opens Menu mode and scrolls through the available
menus (see "Menu overview" on page 29).
9 Left/
Right
Arrows
Scrolls through the options available in the selected
menu and increases or decreases values.
10 OK Confirms the selection on the screen.
11
Back
Sends you back to the upper menu level.
12
Start
Starts a job.
Control panel overview
22
1. Introduction
12
Adjusting the control panel
Illustrations on this user’s guide may differ from your machine depending
on its options or models. Check your machine type (see "Front view" on
page 18).
13
Stop/
Clear
Stops an operations at any time.
14
Status LED
Indicates the status of your machine (see
"Understanding the status LED" on page 96).
15
Numeric keypad
Dials a number or enters alphanumeric characters (see
"Keypad letters and numbers" on page 204).
16
On Hook
Dial
When you press this button, you can hear a dial tone.
Then enter a fax number. It is similar to making a call
using speaker phone (see "Receiving manually in Tel
mode" on page 237).
17
Redial/
Pause
Redials the recently sent fax number or received caller
ID in ready mode, or inserts a pause(-) into a fax number
in edit mode (see "Redialing the fax number" on page
230).
18 Address
Book
Allows you to store frequently used fax numbers or
search for stored fax numbers (see "Setting up the fax
address book" on page 205).
19
Display screen
Shows the current status and displays prompts during
an operation.
23
1. Introduction
Turning on the machine
1
Connect the machine to the electricity supply first.
Turn the switch on if the machine has a power switch.
Illustrations on this user’s guide may differ from your machine depending
on its options or models. Check your machine type (see "Front view" on
page 18).
2
Press (Power/Wakeup) button on the control panel.
If you want to turn the power off, press and hold (Power/Wakeup)
button for about 3 seconds.
24
1. Introduction
Installing the driver locally
A locally connected machine is a machine directly attached to your computer
using the cable. If your machine is attached to a network, skip the following
steps below and go on to installing a network connected machine’s driver (see
"Installing driver over the network" on page 141).
If you are a Mac or Linux operating systems user, refer to the "Installation
for Mac" on page 131 or "Installation for Linux" on page 133.
The installation window in this User’s Guide may differ depending on the
machine and interface in use.
Only use a USB cable no longer than 3 meters (118 inches).
13
Windows
1
Make sure that the machine is connected to your computer and
powered on.
If the “Found New Hardware Wizard” appears during the installation
procedure, click Cancel to close the window.
2
Insert the supplied software CD into your CD/DVD drive.
The software CD should automatically run and an installation window
will appear.
If the installation window does not appear, click Start > All programs >
Accessories > Run.
X:\Setup.exe replacing “X” with the letter, which represents your CD/
DVD drive and click OK.
For Windows 8,
If the installation window does not appear, from Charms, select
Search > Apps and search for Run. Type in X:\Setup.exe, replacing
“X” with the letter that represents your CD/DVD drive and click OK.
If “Tap to choose what happens with this disc.” pop-up window
appears, click the window and select Run Setup.exe.
3
Select New Printer.
Installing the driver locally
25
1. Introduction
4
Choose USB.
5
Follow the instructions in the installation window.
From the Windows 8 Start Screen
Dell Printer Experience app can only be used in the Start screen when
V4 driver is installed. The V4 driver is automatically downloaded from the
Windows Update if your computer is connected to the Internet. If not,
you can manually download the V4 driver from Dell website,
www.Dell.com > find your product > Support or downloads.
You can download Dell Printer Experience app from the Windows Store.
You need have a Microsoft account to use the Windows Store.
1 From Charms, select Search.
2 Click Store.
3 Search and click Dell Printer Experience.
4 Click Install.
If you install the driver using the supplied software CD, V4 driver is not
installed. If you want to use the V4 driver in the Desktop screen, you can
download from the Dell website, www.Dell.com >find your product >
Support or downloads.
If you want to install Dell’s printer management tools, you need to install
them using the supplied software CD.
1
Make sure that your computer is connected to the Internet and powered
on.
2
Make sure that the machine is powered on.
3
Connect the computer and the machine with a USB cable.
The driver is automatically installed from the Windows Update.
Installing the driver locally
26
1. Introduction
If you want to install Dell’s printer management tools, you need to install
them using the supplied software CD.
You can download Dell Printer Experience app from the Windows Store.
You need have a Microsoft account to use the Windows Store.
1 From Charms, select Search.
2 Click Store.
3 Search and click Dell Printer Experience.
4 Click Install.
27
1. Introduction
Reinstalling the driver
If the printer driver does not work properly, follow the steps below to reinstall
the driver.
14
Windows
1
From the Start menu, select Programs or All Programs > Dell Printers
> your printer driver name > Uninstall.
For Windows 8,
1 From Charms, select Search > Apps.
2 Search and click Control Panel.
3 Click Programs and Features.
4 Right-click the driver you want to uninstall and select Uninstall.
2
Follow the instructions in the installation window.
3
Insert the software CD into your CD/DVD drive and install the driver
again (see "Installing the driver locally" on page 24).
From the Windows 8 Start Screen
1
Make sure that the machine is connected to your computer and
powered on.
2
Click on the Uninstall Dell Printer Software tile in the Start screen.
3
Follow the instructions in the window.
If you cannot find a Dell Printer Software tile, unintstall from the desktop
screen mode.
If you want to uninstall Dell’s printer management tools, from the Start
screen, right-click the app > Uninstall > right-click the program you
want to delete > Uninstall and follow the instruction in the window.
2. Menu Overview and
Basic Setup
This chapter provides information about the overall menu structure and the basic setup options.
Menu overview 29
Machine’s basic settings 35
Media and tray 37
Basic printing 49
Basic copying 54
Basic scanning 59
Basic faxing 60
29
2. Menu Overview and Basic Setup
Menu overview
The control panel provides access to various menus to set up the machine or use
the machine’s functions.
Some menus may not appear on the display depending on options or
models. If so, it is not applicable to your machine.
Some menu names may differ from your machine depending on its
options or the models.
The menus are described in the Advanced Guide (see "Useful Setting
Menus" on page 174).
1
Accessing the menu
1
Select the Fax, Copy, or Scan button on the control panel depending on
the feature to be used.
2
Select (Menu) until the menu you want appears on the bottom line
of the display and press OK.
3
Press the arrows until the needed menu item appears and press OK.
4
If the setting item has sub menus, repeat step 3.
5
Press OK to save the selection.
6
Press (Stop/Clear) to return to the ready mode.
Items Options
Fax Feature Darkness Normal
Dark+1- Dark+5
Light+5- Light+1
Contrast Normal
Dark+1- Dark+5
Light+5- Light+1
Resolution Standard
Fine
Super Fine
Photo Fax
Color Fax
Scan Size
Multi Send
Delay Send
Menu overview
30
2. Menu Overview and Basic Setup
Fax Feature
(Continue)
Priority Send
Forward Fax
PC
Secure Receive Off
On
Print
Add Page
Cancel Job
Fax Setup Sending Redial Times
Redial Term
Prefix Dial
ECM Mode
Send Report
Image TCR
Dial Mode
a
Items Options
Fax Setup
(Continue)
Receiving Receive Mode
Ring To Answer
Stamp RCV Name
RCV Start Code
Auto Reduction
Discard Size
Junk Fax Setup
DRPD Mode
a
Change Default Resolution
Darkness
Contrast
Scan Size
Auto Report On
Off
Manual TX/RX On
Off
Items Options
Menu overview
31
2. Menu Overview and Basic Setup
Copy Feature Scan Size
Reduce/Enlarge
Darkness Normal
Dark+1- Dark+5
Light+5- Light+1
Items Options
Copy Feature
(Continue)
Contrast Normal
Dark+1- Dark+5
Light+5- Light+1
Original Type Text
Text/Photo
Photo
Layout Normal
2-Up
4-Up
ID Copy
Poster Copy
Clone Copy
Adjust Bkgd. Off
Auto
Enhance Lev.1
Enhance Lev.2
Erase Lev.1- Erase Lev.4
Items Options
Menu overview
32
2. Menu Overview and Basic Setup
Copy Setup Change Default Scan Size
Copies
Copy Collation
Reduce/Enlarge
Darkness
Contrast
Original Type
Adjust Bkgd.
Items Options
System Setup Machine Setup Machine ID
Fax Number
Date & Time
Clock Mode
Language
Power Save
Wakeup Event
System Timeout
Altitude Adj.
Auto Continue
b
Paper Mismatch
Paper Substit.
b
Toner Save
Eco Settings
Paper Setup Paper Size
Paper Type
Margin
Items Options
Menu overview
33
2. Menu Overview and Basic Setup
System Setup
(Continue)
Sound/Volume Key Sound
Alarm Sound
Speaker
Ringer
Report All Report
Configuration
Supplies Info.
Address Book
Fax Send
Fax Sent
Fax Received
Schedule Jobs
Junk Fax
Network Conf.
Usage Counter
Fax Options
Maintenance
CLR Empty Msg.
c
Supplies Life
Serial No.
TonerLow Alert
Items Options
System Setup
(Continue)
Clear Setting All Settings
Fax Setup
Copy Setup
System Setup
Network Setup
c
Address Book
Fax Sent
Fax Received
Network
c
TCP/IP (IPv4) DHCP
BOOTP
Static
TCP/IP (IPv6) IPv6 Activate
DHCPv6 Config
Ethernet Speed Automatic
10Mbps Half
10Mbps Full
100Mbps Half
100Mbps Full
Items Options
Menu overview
34
2. Menu Overview and Basic Setup
Network
c
(Continue)
Wireless Wi-Fi ON/OFF
Wi-Fi Direct
WPS Setting
WLAN Setting
WLAN Default
WLAN Signal
Clear Setting
Network Conf.
a. This option may not be available depending on your country.
b. This option only appears if Paper Mismatch is enabled.
c. This option only appears when small amount of toner is left in the cartridge.
Items Options
35
2. Menu Overview and Basic Setup
Machine’s basic settings
You can set the machine’s settings by using the Device Settings in Dell
Printer Manager program or Machine section in Printer Settings Utility
program.
For Windows and Mac users, see "Device Settings" on page 250.
After installation is complete, you may want to set the machine's default
settings.
To change the machine’s default settings, follow these steps:
It may be necessary to press OK to navigate to lower-level menus for some
models.
1
Select (Menu) button on the control panel.
2
Press System Setup > Machine Setup.
3
Select the option you want, then press OK.
Language: change the language that is displayed on the control
panel.
Date & Time: When you set the time and date, they are used in delay
fax and delay print. They are printed on reports. If, however, they are
not correct, you need to change it for the correct time being.
Enter the correct time and date using arrows or numeric keypad (see
"Keypad letters and numbers" on page 204).
Month = 01 to 12
Day = 01 to 31
Year = requires four digits
Hour = 01 to 12
Minute = 00 to 59
Clock Mode: You can set your machine to display the current time
using either a 12-hour or 24-hour format.
Toner Save: Toner save mode allows your machine to use less toner
on each page. Activating this mode extends the life of the toner
cartridge beyond what one would experience in the normal mode,
but it reduces print quality.
When PC-printing, you can also turn on or off toner save mode in the printer
properties.
Power Save: When you are not using the machine for a while, use
this feature to save power.
Machine’s basic settings
36
2. Menu Overview and Basic Setup
When you press the power button, start printing, or a fax is received, the
product will wake up from the power saving mode.
Press (Menu) > System Setup > Machine Setup > Wakeup Event >
Button Press > On on the control panel. When you press any button
except power button, the machine wake up from the power save mode.
Altitude Adjust: Print quality is affected by atmospheric pressure,
which atmospheric pressure is determined by the height of the
machine above sea level. Before you set the altitude value,
determine the altitude where you are (see "Altitude adjustment" on
page 203).
4
Select the option you want, then press OK.
5
Press OK to save the selection.
6
Press (Stop/Clear) to return to ready mode.
Refer to below links to set other settings useful for using the machine.
See "Entering various characters" on page 204.
See "Keypad letters and numbers" on page 204.
See "Setting the paper size and type" on page 44.
See "Setting up the fax address book" on page 205.
37
2. Menu Overview and Basic Setup
Media and tray
This chapter provides information on how to load print media into your
machine.
Using print media that does not meet these specifications may cause
problems or require repairs. Such repairs are not covered by Dell’s
warranty or service agreements.
Make sure not to use the inkjet photo paper with this machine. It could
cause damage to the machine.
Using inflammable print media can cause a fire.
Use designated print media (see "Print media specifications" on page
106).
The use of inflammable media or foreign materials left in the printer may
lead to overheating of the unit and, in rare cases may cause a fire.
2
Tray overview
To change the size, you need to adjust the paper guides.
1 Paper width guide
2 Tray
Illustrations on this user’s guide may differ from your machine depending
on its options or models. Check your machine type (see "Front view" on
page 18).
If you do not adjust the guide, it may cause paper registration, image skew,
or jamming of the paper.
1
2
Media and tray
38
2. Menu Overview and Basic Setup
3
Loading paper in the tray
Illustrations on this user’s guide may differ from your machine depending
on its options or models. Check your machine type (see "Front view" on
page 18).
1
Open the tray. Then, adjust the tray size to the media size you are loading
(see "Tray overview" on page 37).
2
Flex or fan the edge of the paper stack to separate the pages before
loading papers.
3
Place the paper with the side you want to print facing up.
1
2
Media and tray
39
2. Menu Overview and Basic Setup
Do not push the paper width guide too far causing the media to warp.
Do not use a paper with a leading-edge curl, it may cause a paper jam or
the paper can be wrinkled.
If you do not adjust the paper width guide, it may cause paper jams.
4
Squeeze the paper width guide and slide it to the edge of the paper stack
without causing it to bend.
5
When you print a document, set the paper type and size for the tray (see
"Setting the paper size and type" on page 44).
The settings made from the machine driver override the settings on the
control panel.
a To print in application, open an application and start the print menu.
b Open Printing Preferences (see "Opening printing preferences" on
page 50).
c Press the Paper tab in Printing Preferences, and select an appropriate
paper type.
For example, if you want to use a label, set the paper type to Label.
d Select Auto Select (or Manual Feeder) in paper source, then press OK.
e Start printing in application.
Media and tray
40
2. Menu Overview and Basic Setup
4
Manual feeding in the tray
The tray can hold special sizes and types of print material, such as postcards,
note cards, and envelopes (see "Print media specifications" on page 106).
To feed manually in the tray, click the below:
See "Loading paper in the tray" on page 38.
Tips on using the manual feeding in tray
•If you select Paper > Source > Manual Feeder from your printer driver,
you need to press OK each time you print a page.
Load only one type, size and weight of print media at a time in the tray.
To prevent paper jams, do not add paper while printing when there is still
paper in the tray.
Print media should be loaded face up with the top edge going into the
tray first and be placed in the center of the tray.
To ensure printing quality and to prevent paper jams, only load the
available paper (see "Print media specifications" on page 106).
Flatten any curl on postcards, envelopes, and labels before loading them
into the in the tray.
When printing on special media, you must follow the loading guidelines
(see "Printing on special media" on page 40).
5
Printing on special media
The table below shows the special media usable in tray.
The media is also shown in the Printing Preferences. To get the highest
printing quality, select the proper media type from the Printing preferences
window > Paper tab > Paper Type (see "Opening printing preferences" on page
50).
For example, if you want to print on labels, select Labels for Paper Type.
When using special media, we recommend you feed one sheet at a time
(see "Print media specifications" on page 106).
Illustrations on this user’s guide may differ from your machine
depending on its options or models. Check your machine type (see
"Front view" on page 18).
To see for paper weights for each sheet, refer to "Print media specifications" on
page 106.
Types
Tray
a
Plain
Thick
Thin
Media and tray
41
2. Menu Overview and Basic Setup
(: Supported, Blank: Not supported)
Envelope
Printing successfully on envelopes depends upon the quality of the envelopes.
To print an envelope, place it as shown in the following figure.
When selecting envelopes, consider the following factors:
- Weight: should not exceed 90 g/m
2
otherwise; jams may occur.
- Construction: should lie flat with less than 6 mm curl and should not
contain air.
- Condition: should not be wrinkled, nicked, nor damaged.
- Temperature: should resist the heat and pressure of the machine
during operation.
Use only well-constructed envelopes with sharp and well-creased folds.
Do not use stamped envelopes.
Do not use envelopes with clasps, snaps, windows, coated lining, self-
adhesive seals, or other synthetic materials.
Bond
Color
CardStock
Labels
Envelope
Preprinted
Cotton
Recycled
Archive
a. The paper types available manual feeding in tray.
Types
Tray
a
Media and tray
42
2. Menu Overview and Basic Setup
Do not use damaged or poorly made envelopes.
Be sure the seam at both ends of the envelope extends all the way to the
corner of the envelope.
1 Acceptable
2 Unacceptable
Envelopes with a peel-off adhesive strip or with more than one flap that
folds over to seal must use adhesives compatible with the machine’s fusing
temperature for 0.1 second about 170°C (338 °F). The extra flaps and strips
might cause wrinkling, creasing, or jams, and may even damage the fuser.
For the best print quality, position margins no closer than 15 mm from the
edges of the envelope.
Avoid printing over the area where the envelope’s seams meet.
Labels
To avoid damaging the machine, use only labels designed for use in laser
printers.
When selecting labels, consider the following factors:
- Adhesives: Should be stable at your machine’s fusing temperature
about 170°C (338°F).
- Arrangement: Only use labels with no exposed backing between them.
Labels can peel off sheets that have spaces between the labels, causing
serious jams.
- Curl: Must lie flat with no more than 13 mm of curl in any direction.
- Condition: Do not use labels with wrinkles, bubbles, or other
indications of separation.
Make sure that there is no exposed adhesive material between labels.
Exposed areas can cause labels to peel off during printing, which can cause
paper jams. Exposed adhesive can also cause damage to machine
components.
Media and tray
43
2. Menu Overview and Basic Setup
Do not run a sheet of labels through the machine more than once. The
adhesive backing is designed for only a single pass through the machine.
Do not use labels that are separating from the backing sheet or are wrinkled,
bubbled, or otherwise damaged.
Card stock/ Custom-sized paper
In the software application, set the margins to at least 6.4 mm (0.25 inches)
away from the edges of the material.
Preprinted paper
When loading preprinted paper, the printed side should be facing up with an
uncurled edge at the front. If you experience problems with paper feeding, turn
the paper around. Note that print quality is not guaranteed.
Must be printed with heat-resistant ink that will not melt, vaporize, or
release hazardous emissions when subjected to the machine’s fusing
temperature for 0.1 second (about 170°C (338°F)).
Preprinted paper ink must be non-flammable and should not adversely
affect machine rollers.
Before you load preprinted paper, verify that the ink on the paper is dry.
During the fusing process, wet ink can come off preprinted paper, reducing
print quality.
Media and tray
44
2. Menu Overview and Basic Setup
6
Setting the paper size and type
After loading paper in the paper tray, set the paper size and type using the
control panel buttons.
You can set the machine’s settings by using the Device Settings in Dell
Printer Manager program or Machine section in Printer Settings Utility
program.
For Windows and Mac users, see "Device Settings" on page 250.
It may be necessary to press OK to navigate to lower-level menus for some
models.
1
Select (Menu) button on the control panel.
2
Press System Setup > Paper Setup > Paper Size or Paper Type.
3
Select the tray and the option you want.
4
Press OK to save the selection.
5
Press (Stop/Clear) to return to ready mode.
The settings set from the machine driver override the settings on the
control panel.
a To print from an application, open an application and start the print
menu.
b Open Printing Preferences (see "Opening printing preferences" on
page 50).
c Press the Paper tab and select an appropriate paper.
If you want to use special-sized paper such as billing paper, select the
Paper tab > Size > Edit... and set Custom Paper Size Settings in the
Printing Preferences (see "Opening printing preferences" on page 50).
Media and tray
45
2. Menu Overview and Basic Setup
7
Using the output support
The surface of the output tray may become hot if you print a large number
of pages at once. Make sure that you do not touch the surface, and do not
allow children near it.
The printed pages stack on the output support, and the output support will help
the printed pages to align. The printer sends output to the output tray by
default.
Illustrations on this user’s guide may differ from your machine depending
on its options or models. Check your machine type (see "Front view" on
page 18).
8
Preparing originals
Do not load paper smaller than 142 x 148 mm (5.6 x 5.8 inches) or larger than
216 x 356 mm (8.5 x 14 inches).
Do not attempt to load the following paper in order to prevent paper jam,
low print quality and machine damage.
- Carbon-paper or carbon-backed paper
- Coated paper
- Onion skin or thin paper
- Wrinkled or creased paper
- Curled or rolled paper
- Torn paper
Remove all staples and paper clips before loading.
Make sure any glue, ink, or correction fluid on the paper is completely dry
before loading.
Do not load originals that include different sizes or weights of paper.
Do not load booklets, pamphlets, transparencies, or documents with other
unusual characteristics.
Media and tray
46
2. Menu Overview and Basic Setup
9
Loading originals
You can use the scanner glass or the document feeder to load an original for
copying, scanning, and sending a fax.
Illustrations on this user’s guide may differ from your machine depending
on its options or models. Check your machine type (see "Front view" on
page 18).
On the scanner glass
Using the scanner glass, you can copy or scan originals. You can get the best
scan quality, especially for colored or gray-scaled images. Make sure that no
originals are in the document feeder. If an original is detected in the document
feeder, the machine gives it priority over the original on the scanner glass.
1
Lift and open the scanner lid.
Media and tray
47
2. Menu Overview and Basic Setup
2
Place the original face down on the scanner glass. Align it with the
registration guide at the top left corner of the glass.
3
Close the scanner lid.
Leaving the scanner lid open while copying may affect copy quality and
toner consumption.
Dust on the scanner glass may cause black spots on the printout. Always
keep it clean (see "Cleaning the machine" on page 78).
If you are copying a page from a book or magazine, lift the scanner lid
until its hinges are caught by the stopper and then close the lid. If the
book or magazine is thicker than 30 mm, start copying with the scanner
lid open.
Be careful not to break the scanner glass. You may get hurt.
Do not put hands while closing the scanner lid. The scanner lid may fall
on your hands and get hurt.
Do not look the light from inside of the scanner while copying or
scanning. It is harmful to eyes.
In the document feeder
Using the document feeder, you can load up to 40 sheets of paper (80 g/m
2
, 20
lbs bond) for one job.
1
Open the document feeder guide cover.
Media and tray
48
2. Menu Overview and Basic Setup
2
Flex or fan the edge of the paper stack to separate the pages before
loading originals.
3
Load the original face up into the document feeder input tray. Make sure
that the bottom of the original stack matches the paper size marked on
the document input tray.
4
Adjust the document feeder width guides to the paper size.
Dust on the document feeder glass may cause black lines on the printout.
Always keep the glass clean (see "Cleaning the machine" on page 78).
49
2. Menu Overview and Basic Setup
Basic printing
For special printing features, refer to the Advanced Guide (see "Using
advanced print features" on page 210).
10
Printing
If you are a Mac or Linux operating systems user, refer to the Advanced
Guide (see "Mac printing" on page 218 or "Linux printing" on page 220).
For Windows 8 user, see "Basic printing" on page 254.
The following Printing Preferences window is for Notepad in Windows 7.
1
Open the document you want to print.
2
Select Print from the File menu.
3
Select your machine from the Select Printer list.
4
The basic print settings including the number of copies and print range
are selected within the Print window.
To take advantage of the advanced printing features, click Properties or
Preferences from the Print window (see "Opening printing preferences" on
page 50).
5
To start the print job, click OK or Print in the Print window.
Basic printing
50
2. Menu Overview and Basic Setup
11
Canceling a print job
If the print job is waiting in the print queue or print spooler, cancel the job as
follows:
You can access this window by simply double-clicking the machine icon
( ) in the Windows task bar.
You can also cancel the current job by pressing (Stop/Clear) on the
control panel.
12
Opening printing preferences
The Printing Preferences window that appears in this user’s guide may
differ depending on the machine in use.
When you select an option in Printing Preferences, you may see a
warning mark or . An mark means you can select that certain
option but it is not recommended, and an mark means you cannot
select that option due to the machine’s setting or environment.
For Windows 8 user, see "Opening more settings" on page 255.
1
Open the document you want to print.
2
Select Print from the file menu. The Print window appears.
3
Select your machine from the Select Printer.
Basic printing
51
2. Menu Overview and Basic Setup
4
Click Properties or Preferences.
You can check the machine’s current status pressing the Printer Status
button (see "Using Dell Printer Status" on page 251).
Using a favorite setting
The Presets option, which is visible on each preferences tab except for the Dell
tab, allows you to save the current preferences for future use.
To save a Presets item, follow these steps:
1
Change the settings as needed on each tab.
2
Enter a name for the item in the Presets input box.
3
Click (Add). When you save Presets, all current driver settings are
saved.
Basic printing
52
2. Menu Overview and Basic Setup
Select more options and click (Update), settings will be added to the
Presets you made. To use a saved setting, select it from the Presets drop-
down list. The machine is now set to print according to the settings you
have selected.To delete saved settings, select it from the Presets drop-
down list and click (Delete).
You can also restore the printer driver’s default settings by selecting
Default Preset from the Presets drop-down list.
13
Using help
Click the option you want to know on the Printing Preferences window and
press F1 on your keyboard.
14
Eco printing
The Eco function cuts toner consumption and paper usage. The Eco function
allows you to save print resources and lead you to eco-friendly printing.
If you press the Eco button from the control panel, eco mode is enabled. The
default setting of Eco mode is Multiple Pages per Side (2) and Toner Save.
Setting Eco mode on the control panel
You can set the machine’s settings by using the Device Settings in Dell
Printer Manager program or Machine section in Printer Settings Utility
program.
For Windows and Mac users, see "Device Settings" on page 250.
The settings set from the machine’s driver override the settings on the
control panel.
Accessing menus may differ from model to model (see "Accessing the
menu" on page 29).
It may be necessary to press OK to navigate to lower-level menus for
some models.
Basic printing
53
2. Menu Overview and Basic Setup
1
Select (Menu) > System Setup > Machine Setup > Eco Settings on
the control panel.
2
Select the option you want and press OK.
Default Mode: Select this to turn on or off the eco mode. (Toner
save/2-up)
- Off: Set the eco mode off.
- On: Set the eco mode on.
If you set the eco mode on with a password from Dell Printer Manager
(Device Settings > Eco), the On force message appears. You have to enter
the password to change the eco mode status.
Select Temp.: Follow the settings from Dell Printer Manager. Before
you select this item, you must set the eco function in Dell Printer
Manager (Device Settings > Eco).
- Default Eco: The machine is set to Default Eco mode.
- Custom Eco: Change any necessary values.
3
Press OK to save the selection.
Setting eco mode on the driver
Open the Eco tab to set Eco mode. When you see the eco image ( ), that
means the eco mode is currently enabled.
Eco options
Printer Default: Follows the settings from the machine's control panel.
None: Disables Eco mode.
Eco Printing: Enables eco mode. Activate the various Eco items you want to
use.
Password: If the administrator fixed to enable the Eco mode, you have to
enter the password to change the status.
Result simulator
Result Simulator shows the results of reduced emission of carbon dioxide, used
electricity, and the amount of saved paper in accordance with the settings you
selected.
The results are calculated on the basis that the total number of printed
paper is one hundred without a blank page when the Eco mode is disabled.
Refers to the calculation coefficient about CO2, energy, and paper from IEA,
the index of Ministry of Internal Affairs and Communication of Japan and
www.remanufacturing.org.uk. Each model has a different index.
The power consumption in printing mode refers to the average printing
power consumption of this machine.
The actual amount displayed is only an estimate as the actual amount may
differ depending on the operating system used, computing performance,
application software, connection method, media type [thickness], media
size, job complexity, etc.
54
2. Menu Overview and Basic Setup
Basic copying
For special printing features, refer to the Advanced Guide (see "Copy menu"
on page 177).
15
Basic copy
1
Select (copy) on the control panel.
2
Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 46).
3
If you want to customize the copy settings including Reduce/Enlarge,
Darkness, Contrast, Original Type, and more by using the control
panel buttons (see "Changing the settings for each copy" on page 54).
4
Enter the number of copies using the arrow or number keypad, if
necessary.
5
Press (Start).
If you need to cancel the copying job during the operation, press (Stop/
Clear) and the copying will stop.
16
Changing the settings for each copy
Your machine provides default settings for copying so that you can quickly and
easily make a copy.
If you press the (Stop/Clear) button twice while setting the copy
options, all of the options you have set for the current copy job will be
canceled and returned to their default status. Or, they will automatically
return to their default status after the machine completes the copy in
progress.
Accessing menus may differ from model to model (see "Accessing the
menu" on page 29).
You can customize the copy settings such as darkness, original type and
more by using the Device Settings in Dell Printer Manager program or
the Machine section in Printer Settings Utility program.
- For Windows and Mac users, see "Device Settings" on page 250.
It may be necessary to press OK to navigate to lower-level menus for
some models.
Basic copying
55
2. Menu Overview and Basic Setup
Darkness
If you have an original containing faint marking and dark images, you can adjust
the brightness to make a copy that is easier to read.
1
Select (copy) > (Menu) > Copy Feature > Darkness on the
control panel.
2
Select the option you want and press OK.
For example, the Light+5 being the lightest, and the Dark+5 being the
darkest.
3
Press (Stop/Clear) to return to ready mode.
Contrast
The Contrast menu lets you increase or decrease the difference between the
bright and dark areas of an image.
1
Select (copy) > (Menu) > Copy Feature > Contrast on the
control panel.
2
Select the option you want and press OK.
Select Dark to heighten the contrast and select Light to reduce it.
3
Press (Stop/Clear) to return to ready mode.
Original
The original setting is used to improve the copy quality by selecting the
document for the current copy job.
1
Select (copy) > (Menu) > Copy Feature > Original Type on the
control panel.
2
Select the option you want and press OK.
Text: Use for originals containing mostly text.
Text/Photo: Use for originals with mixed text and photographs.
If texts in the printout is blurry, select Text to get the clear texts.
Photo: Use when the originals are photographs.
3
Press (Stop/Clear) to return to ready mode.
Basic copying
56
2. Menu Overview and Basic Setup
Reduced or enlarged copy
You can reduce or enlarge the size of a copied image from 25% to 400% from the
document feeder or scanner glass.
This feature may not be available depending on model or optional goods
(see "Variety feature" on page 7).
If the machine set to Eco mode, reduce and enlarge features are not
available.
To select from the predefined copy sizes
1
Select (copy) > (Menu) > Copy Feature > Reduce/Enlarge on
the control panel.
2
Select the option you want and press OK.
3
Press (Stop/Clear) to return to ready mode.
To scale the copy by directly entering the scale rate
1
Select (copy) > (Menu) > Copy Feature > Reduce/Enlarge >
Custom on the control panel.
2
Enter the copy size you want using the numeric keypad.
3
Press OK to save the selection.
4
Press (Stop/Clear) to return to ready mode.
When you make a reduced copy, black lines may appear at the bottom of
your copy.
Basic copying
57
2. Menu Overview and Basic Setup
17
ID card copying
Your machine can print 2-sided originals on one sheet.
The machine prints one side of the original on the upper half of the paper and
the other side on the lower half without reducing the size of the original. This
feature is helpful for copying a small-sized item such as business card.
The original must be placed on the scanner glass to use this feature.
If the machine set to Eco mode, this feature is not available.
Depending on the model, the operating procedure may differ.
1
Press ID Copy on the control panel.
2
Place the front side of an original facing down on the scanner glass
where arrows indicate as shown. Then, close the scanner lid.
3
Place Front Side and Press [Start] appears on the display.
4
Press (Start).
Your machine begins scanning the front side and shows Place Back Side
and Press [Start].
5
Turn the original over and place it on the scanner glass where arrows
indicate as shown. Then, close the scanner lid.
6
Press (Start) button.
Basic copying
58
2. Menu Overview and Basic Setup
If you do not press the (Start) button, only the front side will be
copied.
If the original is larger than the printable area, some portions may not be
printed.
59
2. Menu Overview and Basic Setup
Basic scanning
For special scanning features, refer to the Advanced Guide (see "Scan
features" on page 222).
18
Basic Scanning
This is the normal and usual procedure for scanning originals.
This is a basic scanning method for USB-connected machine.
It may be necessary to press OK to navigate to lower-level menus for
some models.
If you want to scan using the network, refer to the Advanced Guide (see
"Scanning from network connected machine" on page 223).
1
Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 46).
2
Select (scan) > Scan to PC on the control panel.
OR
Press Scan to on the control panerl.
If you see Not Available message, check the port connection, or select
Enable Scan from Device Panel in Dell Printer Manager > Switch to
advanced mode > Scan to PC Settings.
3
Select the scan destination you want and press OK.
Default setting is My Documents.
You can create and save the frequently used settings as a profile list. Also
you can add and delete the profile and save each profile to a different
path.
•To change the Dell Printer Manager > Switch to advanced mode >
Scan to PC Settings.
4
Select the option you want and press OK.
5
Scanning begins.
Scanned image is saved in computer’s C:\Users\users name\My
Documents. The saved folder may differ, depending on your operating
system or the application you are using.
60
2. Menu Overview and Basic Setup
Basic faxing
For special faxing features, refer to the Advanced Guide (see "Fax
features" on page 230).
You cannot use this machine as a fax via the internet phone. For more
information ask your internet service provider.
We recommend using traditional analog phone services (PSTN: Public
Switched Telephone Network) when connecting telephone lines to use
a fax machine. If you use other Internet services (DSL, ISDN, VolP), you can
improve the connection quality by using the Micro-filter. The Micro-filter
eliminates unnecessary noise signals and improves connection quality or
Internet quality. Since the DSL Micro-filter is not provided with the
machine, contact your Internet service provider for use on DSL Micro-
filter.
1 Line port
2 Micro filter
3 DSL modem / Telephone line
(see "Rear view" on page 20).
19
Preparing to fax
Before you send or receive a fax, you need to connect the supplied line cord to
your telephone wall jack (see "Rear view" on page 20). Refer to the Quick
Installation Guide how to make a connection. The method of making a
telephone connection is different from one country to another.
20
Sending a fax
When you place the originals, you can use either the document feeder or
the scanner glass. If the originals are placed on both the document feeder
and the scanner glass, the machine will read the originals on the document
feeder first, which has higher priority in scanning.
1
Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 46).
2
Select (fax) on the control panel.
3
Adjust the resolution and the darkness to suit your fax needs (see
"Adjusting the document settings" on page 63).
Basic faxing
61
2. Menu Overview and Basic Setup
4
Enter the destination fax number (see "Keypad letters and numbers" on
page 204).
5
Press (Start) on the control panel. The machine starts to scan and
send the fax to the destinations.
If you want to send a fax directly from your computer, use Dell Network
PC Fax (see "Sending a fax in the computer" on page 231).
When you want to cancel a fax job, press (Stop/Clear) before the
machine starts transmission.
If you used the scanner glass, the machine shows the message asking to
place another page.
Sending a fax manually
Perform the following to send a fax using (On Hook Dial) on the control
panel.
If your machine is a handset model, you can send a fax using the handset
(see "Variety feature" on page 7).
1
Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 46).
2
Select (fax) on the control panel.
3
Adjust the resolution and the darkness to suit your fax needs (see
"Adjusting the document settings" on page 63).
4
Press (On Hook Dial) on the control panel or lift the handset.
5
Enter a fax number using the number keypad on the control panel.
6
Press (Start) on the control panel when you hear a high-pitched fax
signal from the remote fax machine.
Basic faxing
62
2. Menu Overview and Basic Setup
Sending a fax to multiple destinations
You can use the multiple send feature, which allows you to send a fax to multiple
locations. Originals are automatically stored in memory and sent to a remote
station. After transmission, the originals are automatically erased from memory.
You cannot send faxes with this feature if you chosen super fine as an option
or if the fax is in color.
1
Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 46).
2
Select (fax) on the control panel.
3
Adjust the resolution and the darkness to suit your fax needs (see
"Adjusting the document settings" on page 63).
4
Select (Menu) > Fax Feature > Multi Send on the control panel.
5
Enter the number of the first receiving fax machine and press OK.
You can press speed dial numbers or select a group dial number using
the (Address book) button.
6
Enter the second fax number and press OK.
The display asks you to enter another fax number to send the document.
7
To enter more fax numbers, press OK when Yes appears and repeat
steps 5 and 6.
You can add up to 10 destinations.
Once you have entered a group dial number, you cannot enter another
group dial number.
8
When you have finished entering fax numbers, select No at the Another
No.? prompt and press OK.
The machine begins sending the fax to the numbers you entered in the
order in which you entered them.
Multi send report is printed after sending faxes.
Basic faxing
63
2. Menu Overview and Basic Setup
21
Receiving a fax
Your machine is preset to Fax mode at the factory. When you receive a fax, the
machine answers the call on a specified number of rings and automatically
receives the fax.
22
Adjusting the document settings
Before starting a fax, change the following settings according to your original’s
status to get the best quality.
It may be necessary to press OK to navigate to lower-level menus for some
models.
Resolution
The default document settings produce good results when using typical text-
based originals. However, if you send originals that are of poor quality, or
contain photographs, you can adjust the resolution to produce a higher quality
fax.
1
Select (fax) > (Menu) > Fax Feature > Resolution on the control
panel.
2
Select the option you want and press OK.
Standard: Originals with normal sized characters.
Fine: Originals containing small characters or thin lines or originals
printed using a dot-matrix printer.
Super Fine: Originals containing extremely fine detail. Super Fine
mode is enabled only if the machine with which you are
communicating also supports the Super Fine resolution.
For memory transmission, Super Fine mode is not available. The
resolution setting is automatically changed to Fine.
When your machine is set to Super Fine resolution and the fax machine
with which you are communicating does not support Super Fine
resolution, the machine transmits using the highest resolution mode
supported by the other fax machine.
Photo Fax: Originals containing shades of gray or photographs.
Color Fax: Original with colors.
Memory transmission is not available in this mode.
You can only send a color fax if the machine you are communicating with
supports color fax reception and you send the fax manually.
3
Press (Stop/Clear) to return to ready mode.
Basic faxing
64
2. Menu Overview and Basic Setup
Darkness
You can select the degree of darkness of the original document.
The darkness setting is applied to the current fax job. To change the default
setting (see "Fax menu" on page 184).
1
Select (fax) > (Menu) > Fax Feature > Darkness on the control
panel.
2
Select a darkness level you want.
3
Press (Stop/Clear) to return to ready mode.
3. Maintenance
This chapter provides information about purchasing supplies, accessories and maintenance parts available for your
machine.
Ordering supplies and accessories 66
Available supplies 67
Available maintenance parts 68
Installing accessories 69
Storing the toner cartridge 70
Redistributing toner 72
Replacing the toner cartridge 74
Monitoring the supplies life 76
Setting the toner low alert 77
Cleaning the machine 78
Tips for moving & storing your machine 84
66
3. Maintenance
Ordering supplies and accessories
Available accessories may differ from country to country. Contact your sales representatives to obtain the list of available supplies, and maintenance parts.
To order Dell-authorized supplies, accessories, and maintenance parts, contact your local Dell dealer or the retailer where you purchased your machine. You can also
visit www.Dell.com/supplies, and then select your country/region to obtain the contact information for service.
67
3. Maintenance
Available supplies
When supplies reach the end of their life spans, you can order the followings of supplies for your machine:
Depending on the options, percentage of image area and job mode used, the toner cartridge’s lifespan may differ.
When purchasing new toner cartridges or other supplies, these must be purchased in the same country as the machine you are using. Otherwise, new toner
cartridges or other supplies will be incompatible with your machine due to different configurations of toner cartridges and other supplies according to the specific
country conditions.
Dell does not recommend using non-genuine Dell toner cartridge such as refilled or remanufactured toner. Dell cannot guarantee non-genuine Dell toner cartridge's
quality. Service or repair required as a result of using non-genuine Dell toner cartridges will not be covered under the machine’s warranty.
Type
Average yield
a
a. Declared yield value in accordance with ISO/IEC 19752. The number of pages may be affected by operating environment, printing interval, graphics, media type and media size.
Part name
Toner cartridge
Approx. 1,500 pages YK1PM (All countries except China)
15RRN (For China only)
68
3. Maintenance
Available maintenance parts
To purchase maintenance parts, contact the source where you bought the machine. Replacing maintenance parts can be performed only by an authorized service
provider, dealer, or the retailer where you bought the machine. The warranty does not cover the replacement of any maintenance parts once it has reached its
“Average yield”.
Maintenance parts are replaced at specific intervals to avoid print quality and paper feed problems resulting from worn parts, see table below. The purpose of which
is to maintain your machine in top working condition. The maintenance parts below should be replaced when the life span of each item has been met.
Parts
Average yield
a
a. It will be affected by the operating system used, computing performance, application software, connecting method, media, media size and job complexity.
Transfer Roller Approx. 30,000 pages
Fuser Unit Approx. 30,000 pages
Pick-Up Roller Approx. 30,000 pages
Feed Roller Approx. 30,000 pages
ADF Feed Roller
b
b. This feature may not be available depending on model or optional goods (see "Variety feature" on page 7).
Approx. 20,000 pages
ADF Rubber Pad
b
Approx. 20,000 pages
69
3. Maintenance
Installing accessories
When you install optional devices, such as optional tray, memory, etc, this
machine automatically detects and sets the optional devices. If you cannot use
the optional devices you installed in this driver, you can set the optional devices
in Device Settings to use.
1
Click the Windows Start menu.
For Windows 8, from the Charms, select Search > Settings.
2
For Windows XP/2003, select Printers and Faxes.
For Windows 2008/Vista, select Control Panel > Hardware and
Sound>Printers.
For Windows 7, select Control Panel > Hardware and
Sound>Device and Printers.
For Windows Server 2008 R2, select Control Panel >
Hardware>Device and Printers.
For Windows 8, search for Device and Printers.
3
Right-click your machine.
4
For Windows XP/2003/2008/Vista, press Properties.
For Windows 7, Windows Server 2008 R2, and Windows 8, from
context menus, select Printer properties.
If Printer properties item has a mark, you can select other printer drivers
connected with the selected printer.
5
Select Device Options or Device Settings.
The Printer properties window may differ depending on the driver or
operating system you are using.
6
Select the appropriate option.
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine.
Tray Options: Select the optional tray you installed. You can select
the tray.
Storage Options: Select the optional memory you installed. If this
feature is checked, you can select the Print Mode.
Printer Configuration: Select the printer language for the print job.
Administrator Settings: You can select the Printer status and EMF
Spooling.
Custom Paper Size Settings: You can specify custom paper size.
7
Click OK until you exit the Printer properties window.
70
3. Maintenance
Storing the toner cartridge
Toner cartridges contain components that are sensitive to light, temperature
and humidity. Dell suggests users follow these recommendations to ensure
optimal performance, highest quality, and longest life from your new Dell toner
cartridge.
Store this cartridge in the same environment in which the printer will be used.
This should be in controlled temperature and humidity conditions. The toner
cartridge should remain in its original and unopened package until installation
– if original packaging is not available, cover the top opening of the cartridge
with paper and store in a dark cabinet.
Opening the cartridge package prior to use dramatically shortens its useful shelf
and operating life. Do not store on the floor. If the toner cartridge is removed
from the printer, follow the instructions below to store the toner cartridge
properly.
Store the cartridge inside the protective bag from the original package.
Store lying flat (not standing on end) with the same side facing up as if it
were installed in the machine.
Do not store consumables in any of the following conditions:
- Temperature greater than 40°C (104°F).
- Humidity range less than 20% or greater than 80%.
- An environment with extreme changes in humidity or temperature.
- Direct sunlight or room light.
- Dusty places.
- A car for a long period of time.
- An environment where corrosive gases are present.
- An environment with salty air.
1
Handling instructions
Do not touch the surface of the photoconductive drum in the cartridge.
Do not expose the cartridge to unnecessary vibrations or shock.
Never manually rotate the drum, especially in the reverse direction; this can
cause internal damage and toner spillage.
2
Toner cartridge usage
Dell Inc. does not recommend or approve the use of non-Dell brand toner
cartridges in your printer including generic, store brand, refilled, or
remanufactured toner cartridges.
Dell’s printer warranty does not cover damage to the machine caused by
the use of a refilled, remanufactured, or non-Dell brand toner cartridges.
Storing the toner cartridge
71
3. Maintenance
3
Estimated cartridge life
Estimated cartridge life (the life of the toner cartridge yield) depends on the
amount of toner that print jobs require. The actual print yield may vary
depending on the print density of the pages you print on, operating
environment, percentage of image area, printing interval, media type and/or
media size. For example, if you print a lot of graphics, the consumption of the
toner is higher and you may need to change the cartridge more often.
72
3. Maintenance
Redistributing toner
When the toner cartridge is near the end of its life:
White streaks or light printing occurs and/or density variation side to side.
The Status LED blinks red. In the case of machine with a Toner LED, it blinks orange.
If this happens, you can temporarily improve print quality by redistributing the remaining toner in the cartridge. In some cases, white streaks or light printing will still
occur even after you have redistributed the toner.
Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 18).
To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes. Cover it with a piece of paper, if necessary.
Do not touch the green area of the toner cartridge. Use the handle on the cartridge to avoid touching this area.
Do not use sharp objects such as a knife or scissors to open the toner cartridge package. They might scratch the drum of the cartridge.
If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric.
When opening a scan unit, hold the document feeder and scan unit together.
Redistributing toner
73
3. Maintenance
1
2
74
3. Maintenance
Replacing the toner cartridge
Shake the toner cartridge thoroughly, it will increase the initial print quality.
Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 18).
To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes. Cover it with a piece of paper, if necessary.
Do not touch the green area of the toner cartridge. Use the handle on the cartridge to avoid touching this area.
Do not use sharp objects such as a knife or scissors to open the toner cartridge package. They might scratch the drum of the cartridge.
If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric.
When opening a scan unit, hold the document feeder and scan unit together.
When a toner cartridge has reached the end of life, the machine will stop printing.
Replacing the toner cartridge
75
3. Maintenance
76
3. Maintenance
Monitoring the supplies life
If you experience frequent paper jams or printing problems, check the number of pages the machine has printed or scanned. Replace the corresponding parts, if
necessary.
In ready mode, press and hold (Stop/Clear) button for about 6 seconds, then release. A supplied Information report prints out.
It may be necessary to press OK to navigate to lower-level menus for some models.
1
Select (Menu) > System Setup > Maintenance > Supplies Life on the control panel.
2
Select the option you want and press OK.
Total: Displays the total number of pages printed.
ADF Scan: Displays the number of pages printed by using the document feeder.
Platen Scan: Displays the number of pages scanned by using scanner glass.
Supplies Info.: Prints the supply information page.
3
Press (Stop/Clear) to return to ready mode.
77
3. Maintenance
Setting the toner low alert
If the amount of toner in the cartridge is low, a message or LED informing the user to change the toner cartridge appears. You can set the option for whether or not
this message or LED appears.
You can set the machine’s settings by using the Device Settings in Dell Printer Manager program or Machine section in Printer Settings Utility program.
For Windows and Mac users, see "Device Settings" on page 250.
1
Select (Menu) > System Setup > Maintenance > TonerLow Alert on the control panel.
2
Select the option you want.
3
Press OK to save the selection.
78
3. Maintenance
Cleaning the machine
If printing quality problems occur or if you use your machine in a dusty environment, you need to clean your machine regularly to keep it in the best printing
condition and use your machine longer.
Cleaning the cabinet of the machine with cleaning materials containing large amounts of alcohol, solvents, or other strong substances can discolor or distort the
cabinet.
If your machine or the surrounding area is contaminated with toner, we recommend you use a cloth or tissue dampened with water to clean it. If you use a vacuum
cleaner, toner blows in the air and might be harmful to you.
4
Cleaning the outside
Clean the machine cabinet with a soft, lint-free cloth. Dampen the cloth slightly with water, but be careful not to let any water drip onto or into the machine.
Cleaning the machine
79
3. Maintenance
5
Cleaning the inside
During the printing process, paper, toner, and dust particles can accumulate inside the machine. This buildup can cause print quality problems, such as toner specks
or smearing. Cleaning the inside of the machine clears and reduces these problems.
To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes. Cover it with a piece of paper, if necessary.
Do not touch the green area of the toner cartridge. Use the handle on the cartridge to avoid touching this area.
Use a dry lint free cloth when cleaning the inside of the machine, be careful not to damage the transfer roller or any other inside parts. Do not use solvents such
as benzene or thinner. Printing quality problems can occur and cause damage to the machine.
Use a dry lint-free cloth to clean the machine.
Turn the machine off and unplug the power cord. Wait for the machine to cool down. If your machine has a power switch, turn the power switch off before
cleaning the machine.
Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 18).
When opening a scan unit, hold the document feeder and scan unit together.
Cleaning the machine
80
3. Maintenance
1
2
Cleaning the machine
81
3. Maintenance
6
Cleaning the pickup roller
Turn the machine off and unplug the power cord. Wait for the machine to cool down. If your machine has a power switch, turn the power switch off before
cleaning the machine.
Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 18).
Cleaning the machine
82
3. Maintenance
7
Cleaning the scan unit
Keeping the scan unit clean helps ensure the best possible copies. We suggest that you clean the scan unit at the start of each day and during the day as needed.
Turn the machine off and unplug the power cord. Wait for the machine to cool down. If your machine has a power switch, turn the power switch off before
cleaning the machine.
Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 18).
1
Slightly dampen a soft, lint-free cloth or paper towel with water.
2
Lift and open the scanner lid.
Cleaning the machine
83
3. Maintenance
3
Wipe the surface of the scanner until it is clean and dry.
1 Scanner lid
2 Scanner glass
3 Document feeder glass
4 White bar
4
Close the scanner lid.
1
2
4
3
84
3. Maintenance
Tips for moving & storing your machine
When moving the machine, do not tilt or turn it upside down. Otherwise, the inside of the machine may be contaminated by toner, which can cause damage to
the machine or reduce print quality.
When moving the machine, make sure at least two people are holding the machine securely.
4. Troubleshooting
This chapter gives helpful information for what to do if you encounter an error.
Tips for avoiding paper jams 86
Clearing original document jams 87
Clearing paper jams 92
Understanding the status LED 96
Understanding display messages 98
This chapter gives helpful information for what to do if you encounter an error. If your machine
has a display screen, check the message on the display screen first to solve the error.If you
cannot find a solution to your problem in this chapter, refer to the Troubleshooting chapter in
the Advanced Guide (see "Troubleshooting" on page 261).If you cannot find a solution in the
User's Guide or the problem persists, call for service.
86
4. Troubleshooting
Tips for avoiding paper jams
By selecting the correct media s, most paper jams can be avoided. To avoid paper jams, refer to the following guidelines:
Ensure that the adjustable guides are positioned correctly (see "Tray overview" on page 37).
Do not remove paper from the tray while your machine is printing.
Flex, fan, and straighten paper before loading.
Do not use creased, damp, or highly curled paper.
Do not mix papers in a tray.
Use only recommended print media (see "Print media specifications" on page 106).
87
4. Troubleshooting
Clearing original document jams
When an original document jams in the document feeder, a warning message appears on the display.
To avoid tearing the document, remove the jammed document slowly and carefully.
To prevent document jams, use the scanner glass for thick, thin or mixed paper- originals.
Clearing original document jams
88
4. Troubleshooting
1
Original paper jam in front of scanner
Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 18).
This troubleshooting may not be available depending on model or optional goods (see "Variety feature" on page 7).
Clearing original document jams
89
4. Troubleshooting
2
Original paper jam inside of scanner
Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 18).
This troubleshooting may not be available depending on model or optional goods (see "Variety feature" on page 7).
Clearing original document jams
90
4. Troubleshooting
Clearing original document jams
91
4. Troubleshooting
3
Original paper jam in exit area of scanner
Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 18).
This troubleshooting may not be available depending on model or optional goods (see "Front view" on page 18).
1
Remove any remaining pages from the document feeder.
2
Gently remove the jammed paper from the document feeder.
92
4. Troubleshooting
Clearing paper jams
To avoid tearing the paper, pull the jammed paper out slowly and gently.
4
In tray
Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 18).
Clearing paper jams
93
4. Troubleshooting
5
Inside the machine
The fuser area is hot. Take care when removing paper from the machine.
Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 18).
Clearing paper jams
94
4. Troubleshooting
1
2
Clearing paper jams
95
4. Troubleshooting
If you do not see the paper in this area, stop and go to next step:
96
4. Troubleshooting
Understanding the status LED
The color of the LED indicates the machine's current status.
Some LEDs may not be available depending on model or country (see "Control panel overview" on page 21).
To resolve the error, look at the error message and its instructions from the troubleshooting part (see "Understanding display messages" on page 98).
You also can resolve the error with the guideline from the computers’s Dell Printing Status or Smart Panel program window (see "Using Dell Printer Status" on
page 251 ).
If the problem persists, call a service representative.
LED Status Description
Status
Off The machine is off-line.
Green
Blinking When the backlight blinks, the machine is receiving or printing data.
On The machine is on-line and can be used.
Red
Blinking
A minor error has occurred and the machine is waiting for the error to be cleared. Check the display message. When the problem
is cleared, the machine resumes.
Small amount of toner is left in the cartridge. The estimated cartridge life
a
of toner is close. Prepare a new cartridge for
replacement. You may temporarily increase the printing quality by redistributing the toner (see "Redistributing toner" on page
72).
b
On
A toner cartridge has almost reached its estimated cartridge life
a
. It is recommended to replace the toner cartridge (see
"Replacing the toner cartridge" on page 74).
The cover is opened. Close the cover.
There is no paper in the tray when receiving or printing data. Load paper in the tray.
The machine has stopped due to a major error. Check the display message (see "Understanding display messages" on page 98).
A paper jam has occurred (see "Clearing paper jams" on page 92).
Understanding the status LED
97
4. Troubleshooting
()
WPS
b
Blue
Blinking The machine is connecting to a wireless network.
On The machine is connected to a wireless network (see "Wireless network setup" on page 148).
Off The machine is disconnected from a wireless network.
()
Power/
Wakeup
Blue
On The machine is in power save mode.
Off
The machine is in ready mode or machine’s power is off.
Eco Green
On Eco mode is on.
The default setting of Eco mode is 2-up and toner save.
Off Eco mode is off.
Toner
b
Orange
Blinking
Small amount of toner is left in the cartridge. The estimated cartridge life
a
of toner is close. Prepare a new cartridge for replacement.
You may temporarily increase the printing quality by redistributing the toner (see "Redistributing toner" on page 72).
On
A toner cartridge has almost reached its estimated cartridge life
a
. It is recommended to replace the toner cartridge (see "Replacing
the toner cartridge" on page 74).
Off All toner cartridges are at normal capacity.
a. Estimated cartridge life means the expected or estimated toner cartridge life, which indicates the average capacity of print-outs and is designed pursuant to ISO/IEC 19752. The number of pages
may be affected by operating environment, percentage of image area, printing interval, graphics, media and media size. Some amount of toner may remain in the cartridge even when red LED is
on and the printer stops printing.
b. Some LEDs may not be available depending on model or country (see "Control panel overview" on page 21).
LED Status Description
98
4. Troubleshooting
Understanding display messages
Messages appear on the control panel display to indicate the machine’s status or errors. Refer to the tables below to understand the messages’ and their meaning,
and correct the problem, if necessary.
You can resolve the error with the guideline from the computers’s Printing Status or Smart Panel program window (see "Using Dell Printer Status" on page 251).
If a message is not in the table, reboot the power and try the printing job again. If the problem persists, call a service representative.
When you call for service, provide the service representative with the contents of display message.
Some messages may not appear on the display depending on the options or models.
[error number] indicates the error number.
6
Paper Jam-related messages
Message Meaning Suggested solutions
Document jam.
Remove jam
The loaded original document has jammed in the document
feeder.
Clear the jam (see "Clearing original document jams" on page 87).
Jam or empty
Door open&close
Paper has jammed in the paper feed area.
There is no paper in tray.
Clear the jam (see "In tray" on page 92).
Load paper in tray (see "Loading paper in the tray" on page 38).
Paper Jam
inside machine
Paper has jammed in the inside machine. Clear the jam (see "Inside the machine" on page 93).
Understanding display messages
99
4. Troubleshooting
7
Toner-related messages
Message Meaning Suggested solutions
Install Toner
Cartridge
A toner cartridge is not installed. Install a toner cartridge.
Not Compatible
Toner cartridge
The toner cartridge you have installed is not for your machine. Install a Dell-genuine toner cartridge, designed for your machine.
Prepare new cartridge Small amount of toner is left in the indicated cartridge. The
estimated cartridge life of toner is close.
Prepare a new cartridge for a replacement. You may temporarily
increase the printing quality by redistributing the toner (see
"Redistributing toner" on page 72).
Understanding display messages
100
4. Troubleshooting
Replace new cartridge The indicated toner cartridge has almost reached its estimated
cartridge life.
Estimated cartridge life means the expected or
estimated toner cartridge life, which indicates the
average capacity of print-outs and is designed pursuant
to ISO/IEC 19752 (see "Available supplies" on page 67).
The number of pages may be affected by operating
environment, percentage of image area, printing
interval, media, percentage of image area, and media
size. Some amount of toner may remain in the cartridge
even when replace new cartridge appears and the
machine stops printing.
You can choose Stop or Continue as shown on the control panel.
If you select Stop, the printer stops printing and you cannot print
any more without changing the cartridge. If you select Continue,
the printer keeps printing but the printing quality cannot be
guaranteed.
Replace the toner cartridge for the best print quality when this
message appears. Using a cartridge beyond this stage can result in
printing quality issues (see "Replacing the toner cartridge" on
page 74).
Dell does not recommend using a non-genuine Dell toner
cartridge such as refilled or remanufactured. Dell cannot
guarantee a non-genuine Dell toner cartridge's quality.
Service or repair required as a result of using non-genuine
Dell toner cartridges will not be covered under the machine
warranty.
The indicated toner cartridge has reached its estimated
cartridge life. The machine might stop printing.
Replace the toner cartridge (see "Replacing the toner cartridge" on
page 74).
Message Meaning Suggested solutions
Understanding display messages
101
4. Troubleshooting
8
Tray-related messages
9
Network-related messages
Message Meaning Suggested solutions
Jam or empty
Door open&close
Paper has jammed in the paper feed area.
There is no paper in tray.
Clear the jam (see "In tray" on page 92).
Load paper in tray (see "Loading paper in the tray" on page 38).
Message Meaning Suggested solutions
Network Problem:
IP Conflict
The network IP address you have set is being used by
someone else.
Check the IP address and reset it if necessary (see "Printing a network
configuration report" on page 138).
Wireless
Network Error
Wireless module is not installed. Call for service.
Understanding display messages
102
4. Troubleshooting
10
Misc. messages
Message Meaning Suggested solutions
Door Open
Close it
The cover is not securely latched. Close the cover until it locks into place.
Door of scanner is open. The document feeder cover is not securely latched. Close the cover until it locks into place.
Error [error number]
Turn off then on
The machine unit cannot be controlled. Reboot the power and try the printing job again. If the problem
persists, please call for service.
Error [error number]
Call for service
Scanner Locked The scanner is locked. Reboot the power. If the problem persists, please call for service.
5. Appendix
This chapter provides product specifications and information concerning applicable regulations.
Specifications 104
Regulatory information 113
Copyright 126
104
5. Appendix
Specifications
1
General specifications
The specification values listed below are subject to change without notice. See www.Dell.com for possible changes in information.
Items Description
Dimension Width x Length x Height B1165nfw Series 402 x 293 x 296 mm (15.83 x 11.54x 11.65 inches)
Weight Machine with consumables B1165nfw Series 8 Kg (17.64lbs)
Noise Level
a
Ready mode Less than 26 dB (A)
Print mode Less than 50 dB (A)
Copy mode Scanner glass Less than 50 dB (A)
Document feeder Less than 52 dB (A)
Scan mode Scanner glass Less than 52 dB (A)
Document feeder Less than 54 dB (A)
Temperature Operation 10 to 32°C (50 to 89.6°F)
Storage (packed) -20 to 40°C (-4 to 104°F)
Humidity Operation 20 to 80% RH
Storage (packed) 10 to 90% RH
Specifications
105
5. Appendix
Power rating
b
110 volt models AC 110 - 127 V
220 volt models AC 220 - 240 V
Power consumption Average operating mode Less than 310 W
Ready mode Less than 30 W
Power save mode
c
Less than 3.1 W
Power off mode
d
Less than 0.3 W
Network Standby Mode (All Port
Activation)
Less than 4.0 W
Wireless Module SPW-B4319S
a. Sound Pressure Level, ISO 7779. Configuration tested: basic machine installation, A4 paper, simplex printing.
b. See the rating label on the machine for the correct voltage (V), frequency (hertz) and of current (A) for your machine.
c. The power consumption of power save mode may be affected by machine's status, setting conditions, operating environment.
d. Power consumption can be completely avoided only when the power cable is not connected.
Items Description
Specifications
106
5. Appendix
2
Print media specifications
Type Size Dimensions
Print media weight/Capacity
a
Tray
Manual feeding in tray
b
Plain paper
Letter 216 x 279 mm (8.5 x 11 inches)
71 to 85 g/m
2
(19 to 23 lbs bond)
150 sheets of 80 g/m
2
(21 lbs
bond)
71 to 85 g/m
2
(19 to 23 lbs bond)
1 sheet
Legal 216 x 356 mm (8.5 x 14 inches)
US Folio 216 x 330 mm (8.5 x 13 inches)
A4 210 x 297 mm (8.27 x 11.69 inches)
Oficio 216 x 343 mm (8.5 x 13.5 inches)
JIS B5 182 x 257 mm (7.17 x 10.12 inches)
ISO B5 176 x 250 mm (6.93 x 9.84 inches)
Executive 184 x 267 mm (7.25 x 10.5 inches)
A5 148 x 210 mm (5.83 x 8.27 inches)
Envelope
Envelope Monarch 98 x 191 mm (3.87 x 7.5 inches)
75 to 90 g/m
2
(20 to 24 lbs bond)
10 sheets
75 to 90 g/m
2
(20 to 24 lbs bond)
1 sheet
Envelope No. 10 105 x 241 mm (4.12 x 9.5 inches)
Envelope DL 110 x 220 mm (4.33 x 8.66 inches)
Envelope C5 162 x 229 mm (6.38 x 9.02 inches)
Specifications
107
5. Appendix
Thick paper
Refer to the Plain
paper section
Refer to the Plain paper section
86 to 120 g/m
2
(23 to 32 lbs
bond)
50 sheets of 120 g/m
2
(32 lbs
bond)
86 to 120 g/m
2
(23 to 32 lbs bond)
1 sheet
Thin paper
Refer to the Plain
paper section
Refer to the Plain paper section
60 to 70 g/m
2
(16 to 19 lbs bond)
160 sheets of 60 g/m
2
(16 lbs
bond)
60 to 70 g/m
2
(16 to 19 lbs bond)
1 sheet
Cotton
Refer to the Plain
paper section
Refer to the Plain paper section
75 to 90 g/m
2
(20 to 24 lbs bond)
150 sheets of 80 g/m
2
(21 lbs
bond)
75 to 90 g/m
2
(20 to 24 lbs bond)
1 sheet
Colored
Refer to the Plain
paper section
Refer to the Plain paper section
75 to 90 g/m
2
(20 to 24 lbs bond)
150 sheets of 80 g/m
2
(21 lbs
bond)
75 to 90 g/m
2
(20 to 24 lbs bond)
1 sheet
Pre-printed
Refer to the Plain
paper section
Refer to the Plain paper section
75 to 90 g/m
2
(20 to 24 lbs bond)
150 sheets of 80 g/m
2
(21 lbs
bond)
75 to 90 g/m
2
(20 to 24 lbs bond)
1 sheet
Recycled
Refer to the Plain
paper section
Refer to the Plain paper section
60 to 90 g/m
2
(16 to 24 lbs bond)
150 sheets of 80 g/m
2
(21 lbs
bond)
60 to 90 g/m
2
(16 to 24 lbs bond)
1 sheet
Type Size Dimensions
Print media weight/Capacity
a
Tray
Manual feeding in tray
b
Specifications
108
5. Appendix
Labels
c
Letter, Legal, US
Folio, A4, JIS B5, ISO
B5, Executive, A5
Refer to the Plain paper section
120 to 150 g/m
2
(32 to 40 lbs
bond)
10 sheets
120 to 150 g/m
2
(32 to 40 lbs bond)
1 sheet
Card stock
Letter, Legal, US
Folio, A4, JIS B5, ISO
B5, Executive, A5,
Postcard 4x6
Refer to the Plain paper section
121 to 163 g/m
2
(32 to 43 lbs
bond)
10 sheets
121 to 163 g/m
2
(32 to 43 lbs bond)
1 sheet
Bond paper
Refer to the Plain
paper section
Refer to the Plain paper section 10 sheets 1 sheet
Archive
Refer to the Plain
paper section
Refer to the Plain paper section 100 sheets 1 sheet
Minimum size (custom) 76 x 127 mm (3 x 5 inches)
60 to 163 g/m
2
(16 to 43 lbs bond)
Maximum size (custom) 216 x 356 mm (8.5 x 14 inches)
a. Maximum capacity may differ depending on media weight, thickness, and environmental conditions.
b. 1 sheet for manual feeding.
c. The smoothness of the labels used in this machine is 100 to 250 (sheffield). This means the numeric level of smoothness.
Type Size Dimensions
Print media weight/Capacity
a
Tray
Manual feeding in tray
b
Specifications
109
5. Appendix
3
System requirements
Microsoft
®
Windows
®
Operating system
Requirement (recommended)
CPU RAM free HDD space
Windows
®
2000 Intel
®
Pentium
®
II 400 MHz (Pentium III 933 MHz)
64 MB (128 MB) 600 MB
Windows
®
XP Intel
®
Pentium
®
III 933 MHz (Pentium IV 1 GHz)
128 MB (256 MB) 1.5 GB
Windows Server
®
2003 Intel
®
Pentium
®
III 933 MHz (Pentium IV 1 GHz)
128 MB (512 MB) 1.25 GB to 2 GB
Windows Server
®
2008 Intel
®
Pentium
®
IV 1 GHz (Pentium IV 2 GHz)
512 MB (2 GB) 10 GB
Windows Vista
®
Intel
®
Pentium
®
IV 3 GHz
512 MB (1 GB) 15 GB
Windows
®
7 Intel
®
Pentium
®
IV 1 GHz 32-bit or 64-bit processor or higher
1 GB (2 GB) 16 GB
Support for DirectX
®
9 graphics with 128 MB memory (to enable the Aero theme).
•DVD-R/W Drive
Windows Server
®
2008 R2 Intel
®
Pentium
®
IV 1 GHz (x86) or 1.4 GHz (x64) processors (2 GHz or faster)
512 MB (2 GB) 10 GB
Windows
®
8 Intel
®
Pentium
®
IV 1 GHz 32-bit or 64-bit processor or higher
1 GB (2 GB) 16 GB
Specifications
110
5. Appendix
Internet Explorer 6.0 or higher is the minimum requirement for all Windows operating systems.
Users who have administrator rights can install the software.
Windows Terminal Services is compatible with your machine.
•For Windows 2000, Services Pack 4 or higher is required.
Mac
Operating system
Requirements (Recommended)
CPU RAM Free HDD space
Mac OS X 10.5
•Intel
®
processors
867 MHz or faster Power PC G4/G5
512 MB (1 GB) 1 GB
Mac OS X 10.6
•Intel
®
processors
1 GB (2 GB) 1 GB
Mac OS X 10.7
•Intel
®
processors
2 GB 4 GB
Specifications
111
5. Appendix
Linux
Items Requirements
Operating system
Redhat
®
Enterprise Linux WS 4, 5, 6(32/64 bit)
Fedora 5 ~ 15 (32/64 bit)
OpenSuSE
®
10.2, 10.3, 11.0, 11.1, 11.2, 11.3, 11.4 (32/64 bit)
Mandriva 2007, 2008, 2009, 2009.1, 2010 (32/64 bit)
Ubuntu 6.06, 6.10, 7.04, 7.10, 8.04, 8.10, 9.04, 9.10, 10.04, 10.10, 11.04 (32/64 bit)
SuSE Linux Enterprise Desktop 10, 11 (32/64 bit)
Debian 4.0, 5.0, 6.0 (32/64 bit)
CPU Pentium IV 2.4GHz (Intel Core™2)
RAM 512 MB (1 GB)
Free HDD space 1 GB (2 GB)
Specifications
112
5. Appendix
4
Network environment
Network and wireless models only (see "Features by models" on page 7).
You need to set up the network protocols on the machine to use it as your network machine. The following table shows the network environments supported by the
machine.
Items Specifications
Network interface Ethernet 10/100 Base-TX Wired Lan
802.11b/g/n Wireless LAN
Network operating system Windows 2000/Server 2003 /Server 2008/XP/Vista/7/Server 2008 R2
•Various Linux OS
Mac OS X 10.4 ~10.7
Network protocols •TCP/IPv4
DHCP, BOOTP
DNS, WINS, Bonjour, SLP, UPnP
Standard TCP/IP Printing (RAW), LPR, IPP, WSD
SNMPv 1/2/3, HTTP, IPSec
TCP/IPv6 (DHCP, DNS, RAW, LPR, SNMPv 1/2/3, HTTP, IPSec)
Wireless security Authentication: Open System, Shared Key, WPA Personal, WPA2 Personal (PSK)
Encryption: WEP64, WEP128, TKIP, AES
113
5. Appendix
Regulatory information
This machine is designed for a normal work environment and certified with
several regulatory statements.
5
Laser safety statement
The printer is certified in the U.S. to conform to the requirements of DHHS 21
CFR, chapter 1 Subchapter J for Class I(1) laser products, and elsewhere is
certified as a Class I laser product conforming to the requirements of IEC 60825-
1 :2007.
Class I laser products are not considered to be hazardous. The laser system and
printer are designed so there is never any human access to laser radiation above
a Class I level during normal operation, user maintenance or prescribed service
condition.
Warning
Never operate or service the printer with the protective cover removed from
laser/scanner assembly. The reflected beam, although invisible, can damage
your eyes.
When using this product, these basic safety precautions should always be
followed to reduce risk of fire, electric shock, and injury to persons:
Regulatory information
114
5. Appendix
6
Ozone safety
7
Mercury Safety
8
Power saver
9
Recycling
This product’s ozone emission rate is under 0.1 ppm. Because
ozone is heavier than air, keep the product in a place with good
ventilation.
Contains Mercury, Dispose According to Local, State or Federal
Laws.(U.S.A. only)
This printer contains advanced energy conservation technology that
reduces power consumption when it is not in active use.
When the printer does not receive data for an extended period of
time, power consumption is automatically lowered.
ENERGY STAR and the ENERGY STAR mark are registered U.S. marks.
For more information on the ENERGY STAR program see http://
www.energystar.gov
For ENERGY STAR certified models, the ENRGY STAR label will be on
your machine. Check if your machine is ENERGY STAR certified.
Recycle or dispose of the packaging material for this product in an
environmentally responsible manner.
Regulatory information
115
5. Appendix
10
China only
11
Correct disposal of this product (Waste electrical &
electronic equipment)
(Applicable in countries with separate collection
systems)
%QIZ 
Dan hab yungh youq gij digih haijbaz 2000 m doxroengz haenx ancienz sawjyungh.
2000m
This marking on the product, accessories or literature indicates that the
product and its electronic accessories (e.g. charger, headset, USB cable)
should not be disposed of with other household waste at the end of
their working life. To prevent possible harm to the environment or
human health from uncontrolled waste disposal, please separate these
items from other s of waste and recycle them responsibly to promote the
sustainable reuse of material resources.
Household users should contact either the retailer where they
purchased this product, or their local government office, for details of
where and how they can take these items for environmentally safe
recycling.
Business users should contact their supplier and check the terms and
conditions of the purchase contract. This product and its electronic
accessories should not be mixed with other commercial wastes for
disposal.
Regulatory information
116
5. Appendix
(The United States of America only)
Dispose unwanted electronics through an approved recycler. To find the nearest
recycling location, go to our website: www.Dell.com/recyclingdirect Or call,
(877) 278 - 0799
12
State of California Proposition 65 Warning (US Only)
13
Taiwan only
14
Radio frequency emissions
FCC information to the user
This device complies with Part 15 of the FCC Rules. Operation is subject to the
following two conditions:
This device may not cause harmful interference, and
This device must accept any interference received, including interference
that may cause undesired operation.
This equipment has been tested and found to comply with the limits for a Class
B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful interference in a residential
installation. This equipment generates, uses and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may
cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this
equipment does cause harmful interference to radio or television reception,
which can be determined by turning the equipment off and on, the user is
encouraged to try to correct the interference by one or more of the following
measures:
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and receiver.
Connect the equipment into an outlet on a circuit different from that to
which the receiver is connected.
Regulatory information
117
5. Appendix
Consult the dealer or experienced radio TV technician for help.
Change or modifications not expressly approved by the manufacturer
responsible for compliance could void the user's authority to operate the
equipment.
Canadian radio interference regulations
This digital apparatus does not exceed the Class B limits for radio noise
emissions from digital apparatus as set out in the interference-causing
equipment standard entitled “Digital Apparatus”, ICES-003 of the Industry and
Science Canada.
Cet appareil numérique respecte les limites de bruits radioélectriques
applicables aux appareils numériques de Classe B prescrites dans la norme sur le
matériel brouilleur: “Appareils Numériques”, ICES-003 édictée par l’Industrie et
Sciences Canada.
15
United States of America
Federal Communications Commission (FCC)
Intentional emitter per FCC Part 15
Low power, Radio LAN devices (radio frequency (RF) wireless communication
devices), operating in the 2.4 GHz/5 GHz Band, may be present (embedded) in
your printer system. This section is only applicable if these devices are present.
Refer to the system label to verify the presence of wireless devices.
Wireless devices that may be in your system are only qualified for use in the
United States of America if an FCC ID number is on the system label.
The FCC has set a general guideline of 20 cm (8 inches) separation between the
device and the body, for use of a wireless device near the body (this does not
include extremities). This device should be used more than 20 cm (8 inches)
from the body when wireless devices are on. The power output of the wireless
device (or devices), which may be embedded in your printer, is well below the
RF exposure limits as set by the FCC.
This transmitter must not be collocated or operation in conjunction with any
other antenna or transmitter.
Operation of this device is subject to the following two conditions: (1) This
device may not cause harmful interference, and (2) this device must accept any
interference received, including interference that may cause undesired
operation of the device.
Regulatory information
118
5. Appendix
Wireless devices are not user serviceable. Do not modify them in any way.
Modification to a wireless device will void the authorization to use it.
Contact manufacturer for service.
FCC Statement for Wireless LAN use:
While installing and operating this transmitter and antenna combination
the radio frequency exposure limit of 1m W/cm2 may be exceeded at
distances close to the antenna installed. Therefore, the user must maintain
a minimum distance of 20cm from the antenna at all times. This device
cannot be colocated with another transmitter and transmitting antenna.
16
Russia only
17
Germany only
18
Turkey only
Regulatory information
119
5. Appendix
19
Thailand only
20
Canada only
This product meets the applicable Industry Canada technical specifications. / Le
present materiel est conforme aux specifications techniques applicables
d’Industrie Canada.
The Ringer Equivalence Number (REN) is an indication of the maximum number
of devices allowed to be connected to a telephone interface. The termination of
an interface may consist of any combination of devices subject only to the
requirement that the sum of the RENs of all the devices not exceed five. / L’indice
d’equivalence de la sonnerie (IES) sert a indiquer le nombre maximal de
terminaux qui peuvent etre raccordes a une interface telephonique. La
terminaison d’une interface peut consister en une combinaison quelconque de
dispositifs, a la seule condition que la somme d’indices d’equivalence de la
sonnerie de tous les dispositifs n’excede pas cinq.
21
Fax Branding
The Telephone Consumer Protection Act of 1991 makes it unlawful for any
person to use a computer or other electronic device to send any message via a
telephone facsimile machine unless such message clearly contains in a margin
at the top or bottom of each transmitted page or on the first page of the
transmission the following information:
1 the date and time of transmission
2 identification of either business, business entity or individual sending the
message; and
3 telephone number of either the sending machine, business, business entity
or individual.
The Telephone Company may make changes in its communications facilities,
equipment operations or procedures where such action is reasonably required
in the operation of its business and is not inconsistent with the rules and
regulations in FCC Part 68. If such changes can be reasonably expected to render
any customer terminal equipment incompatible with telephone company
communications facilities, or require modification or alteration of such terminal
equipment, or otherwise materially affect its use or performance, the customer
shall be given adequate notice in writing, to allow the customer an opportunity
to maintain uninterrupted service
Regulatory information
120
5. Appendix
22
Ringer Equivalence Number
The Ringer Equivalence Number and FCC Registration Number for this machine
may be found on the label located on the bottom or rear of the machine. In some
instances you may need to provide these numbers to the telephone company.
The Ringer Equivalence Number (REN) is a measure of the electrical load placed
on the telephone line, and is useful for determining whether you have
“overloaded” the line. Installing several s of equipment on the same telephone
line may result in problems making and receiving telephone calls, especially
ringing when your line is called. The sum of all Ringer Equivalence Numbers of
the equipment on your telephone line should be less than five in order to assure
proper service from the telephone company. In some cases, a sum of five may
not be usable on your line. If any of your telephone equipment is not operating
properly, you should immediately remove it from your telephone line, as it may
cause harm to the telephone network.
The equipment complies with Part 68 of the FCC rules and the requirements
adopted by the ACTA. On the rear of this equipment is a label that contains,
among other information, a product identifier in the format US:AAAEQ##TXXXX.
If requested, this number must be provided to the telephone company.
FCC Regulations state that changes or modifications to this equipment not
expressly approved by the manufacturer could void the user’s authority to
operate this equipment. In the event that terminal equipment causes harm
to the telephone network, the telephone company should notify the
customer that service may be stopped. However, where prior notice is
impractical, the company may temporarily cease service, providing that
they:
a promptly notify the customer.
b give the customer an opportunity to correct the equipment problem.
c inform the customer of the right to bring a complaint to the Federal
Communication Commission pursuant to procedures set out in FCC
Rules and Regulations Subpart E of Part 68.
You should also know that:
Your machine is not designed to be connected to a digital PBX system.
If you intend to use a computer modem or fax modem on the same phone
line as your machine, you may experience transmission and reception
problems with all the equipment. It is recommended that no other
equipment, except for a regular telephone, share the line with your
machine.
If your area experiences a high incidence of lightning or power surges, we
recommend that you install surge protectors for both the power and the
telephone lines. Surge protectors can be purchased from your dealer or
telephone and electronic specialty stores.
Regulatory information
121
5. Appendix
When programming emergency numbers and/or making test calls to
emergency numbers, use a non-emergency number to advise the
emergency service dispatcher of your intentions. The dispatcher will give
you further instructions on how to actually test the emergency number.
This machine may not be used on coin service or party lines.
This machine provides magnetic coupling to hearing aids.
You may safely connect this equipment to the telephone network by means of
a standard modular jack, USOC RJ-11C.
23
Replacing the Fitted Plug (for UK Only)
Important
The mains lead for this machine is fitted with a standard (BS 1363) 13 amp plug
and has a 13 amp fuse. When you change or examine the fuse, you must re-fit
the correct 13 amp fuse. You then need to replace the fuse cover. If you have lost
the fuse cover, do not use the plug until you have another fuse cover.
Contact the people from you purchased the machine.
The 13 amp plug is the most widely used in the UK and should be suitable.
However, some buildings (mainly old ones) do not have normal 13 amp plug
sockets. You need to buy a suitable plug adaptor. Do not remove the moulded
plug.
If you cut off the moulded plug, get rid of it straight away.You cannot rewire
the plug and you may receive an electric shock if you plug it into a socket.
Important warning:
If the wires in the mains lead do not match the colors marked in your plug, do
the following:
You must connect the green and yellow wire to the pin marked by the letter “E”
or by the safety ‘Earth symbol’ or colored green and yellow or green.
You must connect the blue wire to the pin which is marked with the letter “N” or
colored black.
You must connect the brown wire to the pin which is marked with the letter “L”
or colored red.
You must have a 13 amp fuse in the plug, adaptor, or at the distribution board.
You must earth this machine.
The wires in the mains lead have the following color code:
Green and Yellow: Earth
Blue: Neutral
Brown: Live
Regulatory information
122
5. Appendix
24
Declaration of conformity (European countries)
Approvals and Certifications
January 1, 1995: Council Directive 2006/95/EC Approximation of the laws of
the member states related to low voltage equipment.
January 1, 1996: Council Directive 2004/108/EC, approximation of the laws of
the Member States related to electromagnetic compatibility.
March 9, 1999: Council Directive 1999/5/EC on radio equipment and
telecommunications terminal equipment and the mutual recognition of their
conformity. A full declaration, defining the relevant Directives and referenced
standards can be obtained from your Dell Inc. representative.
EC Certification
Certification to 1999/5/EC Radio Equipment & Telecommunications Terminal
Equipment Directive (FAX)
This Dell product has been self-certified by Dell for pan-European single
terminal connection to the analogue public switched telephone network (PSTN)
in accordance with Directive 1999/5/EC. The product has been designed to work
with the national PSTNs and compatible PBXs of the European countries:
In the event of problems, you should contact the Euro QA Lab of Dell Inc. in the
first instance.
The product has been tested against TBR21. To assist in the use and application
of terminal equipment which complies with this standard, the European
Telecommunication Standards Institute (ETSI) has issued an advisory document
(EG 201 121) which contains notes and additional requirements to ensure
network compatibility of TBR21 terminals. The product has been designed
against, and is fully compliant with, all of the relevant advisory notes contained
in this document.
European radio approval information (for products
fitted with EU-approved radio devices)
Low power, Radio LAN type devices (radio frequency (RF) wireless
communication devices), operating in the 2.4 GHz/5 GHz band, may be present
(embedded) in your printer system which is intended for home or office use. This
section is only applicable if these devices are present. Refer to the system label
to verify the presence of wireless devices.
Hereby, Dell Inc. declares that this [B1165nfw Series] is in compliance
with the essential requirements and other relevant provisions of Low
Voltage Directive (2006/95/EC), EMC Directive (2004/108/EC).
Hereby, Dell Inc. declares that this [B1165nfw Series] is in compliance
with the essential requirements and other relevant provisions of R&TTE
Directive 1999/5/EC.
The declaration of conformity may be consulted at www.Dell.com, go
to Support > Download center and enter your printer (MFP) name to
browse the EuDoC.
Regulatory information
123
5. Appendix
The power output of the wireless device or devices that may be embedded in
you printer is well below the RF exposure limits as set by the European
Commission through the R&TTE directive.
European states qualified under wireless approvals:
EU countries
European states with restrictions on use:
EU
In France, the frequency range is restricted to 2454-2483.5 MHz for devices
above 10 mW transmitting power such as wireless
EEA/EFTA countries
No limitations at this time
25
Israel only
26
Regulatory compliance statements
Wireless guidance
Low power, Radio LAN devices (radio frequency (RF) wireless communication
devices), operating in the 2.4 GHz/5 GHz Band, may be present (embedded) in
your printer system. The following section is a general overview of
considerations while operating a wireless device.
Additional limitations, cautions, and concerns for specific countries are listed in
the specific country sections (or country group sections). The wireless devices in
your system are only qualified for use in the countries identified by the Radio
Approval Marks on the system rating label. If the country you will be using the
wireless device in, is not listed, contact your local Radio Approval agency for
requirements. Wireless devices are closely regulated and use may not be
allowed.
Wireless devices that may be in your system are only qualified for
use in the European Union or associated areas if a CE mark with a
Notified Body Registration Number and the Alert Symbol is on the
system label.
Regulatory information
124
5. Appendix
The power output of the wireless device or devices that may be embedded in
your printer is well below the RF exposure limits as known at this time. Because
the wireless devices (which may be embedded into your printer) emit less
energy than is allowed in radio frequency safety standards and
recommendations, manufacturer believes these devices are safe for use.
Regardless of the power levels, care should be taken to minimize human contact
during normal operation.
As a general guideline, a separation of 20 cm (8 inches) between the wireless
device and the body, for use of a wireless device near the body (this does not
include extremities) is typical. This device should be used more than 20 cm (8
inches) from the body when wireless devices are on and transmitting.
This transmitter must not be collocated or operation in conjunction with any
other antenna or transmitter.
Some circumstances require restrictions on wireless devices. Examples of
common restrictions are listed below:
Radio frequency wireless communication can interfere with
equipment on commercial aircraft. Current aviation regulations
require wireless devices to be turned off while traveling in an airplane.
IEEE 802.11 (also known as wireless Ethernet) and Bluetooth
communication devices are examples of devices that provide wireless
communication.
In environments where the risk of interference to other devices or
services is harmful or perceived as harmful, the option to use a wireless
device may be restricted or eliminated. Airports, Hospitals, and
Oxygen or flammable gas laden atmospheres are limited examples
where use of wireless devices may be restricted or eliminated. When in
environments where you are uncertain of the sanction to use wireless
devices, ask the applicable authority for authorization prior to use or
turning on the wireless device.
Every country has different restrictions on the use of wireless devices.
Since your system is equipped with a wireless device, when traveling
between countries with your system, check with the local Radio
Approval authorities prior to any move or trip for any restrictions on
the use of a wireless device in the destination country.
If your system came equipped with an internal embedded wireless
device, do not operate the wireless device unless all covers and shields
are in place and the system is fully assembled.
Wireless devices are not user serviceable. Do not modify them in any
way. Modification to a wireless device will void the authorization to
use it. Contact manufacturer for service.
Only use drivers approved for the country in which the device will be
used. See the manufacturer System Restoration Kit, or contact
manufacturer Technical Support for additional information.
Regulatory information
125
5. Appendix
27
China only
126
5. Appendix
Copyright
Information in this document is subject to change without notice.
©2013 Dell Inc. All rights reserved.
Reproduction of these materials in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.
Trademarks used in this text: Dell, the Dell logo, and Dell Toner Management System are trademarks of Dell Inc.; Microsoft, Windows, Windows Vista, and Windows Server
are registered trademarks of Microsoft Corporation in the United States and/or other countries; Adobe and Acrobat Reader are either registered trademarks or
trademarks of Adobe Systems Incorporated in the United States and/or other countries.
iPad, iPhone, iPod touch, TrueType, Mac and Mac OS are trademarks of Apple Inc., registered in the U.S and other countries. AirPrint and the AirPrint logo are
trademarks of Apple Inc.
Other trademarks and trade names may be used in this document to refer to the entities claiming the marks and names of their products.
Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.
Google Cloud Print is a trademark of Google Inc.
Google, Picasa, Google Docs, Android and Gmail are either registered trademarks or trademarks of Google Inc.
Refer to the 'LICENSE.txt' file in the provided CD/DVD for the open source license information.
REV. 3.00
ADVANCED
User’s Guide
Dell B1165nfw
ADVANCED
User’s Guide
This guide provides information about installation, advanced configuration,
operation and troubleshooting on various OS environments.
Some features may not be available depending on models or countries.
BASIC
This guide provides information concerning installation, basic operation and troubleshooting
on windows.
128
ADVANCED
1. Software Installation
Installation for Mac 131
Reinstallation for Mac 132
Installation for Linux 133
Reinstallation for Linux 135
2. Using a Network-Connected
Machine
Useful network programs 137
Wired network setup 138
Installing driver over the network 141
IPv6 configuration 146
Wireless network setup 148
3. Useful Setting Menus
Before you begin reading a chapter 175
Print menu 176
Copy menu 177
Fax menu 184
Scan menu 188
System setup 190
4. Special Features
Altitude adjustment 203
Entering various characters 204
Setting up the fax address book 205
Printing features 209
Scan features 222
Fax features 230
Using memory/hard drive features 241
5. Useful Management Tools
Accessing management tools 243
Using Firmware update utility 244
Using Dell Supplies Ordering Utility 245
Using Embedded Web Service 246
Using Dell Printer Manager 248
Using Dell Printer Status 251
Using Dell Printer Experience 253
Using the Linux Unified Driver Configurator 258
129
ADVANCED
6. Troubleshooting
Paper feeding problems 262
Power and cable connecting problems 263
Printing problems 264
Printing quality problems 268
Copying problems 276
Scanning problems 277
Faxing problems 278
Operating system problems 280
1. Software Installation
This chapter provides instructions for installing essential and helpful software for use in an environment where the
machine is connected via a cable. A locally connected machine is a machine directly attached to your computer using
the cable. If your machine is attached to a network, skip the following steps below and go on to installing a network
connected machine’s driver (see "Installing driver over the network" on page 141).
Installation for Mac 131
Reinstallation for Mac 132
Installation for Linux 133
Reinstallation for Linux 135
If you are a Windows OS user, refer to the Basic Guide for installing the machine’s driver (see
"Installing the driver locally" on page 24).
Only use a USB cable no longer then 3 meter (118 inches).
131
1. Software Installation
Installation for Mac
1
Make sure that the machine is connected to your computer and
powered on.
2
Insert the supplied software CD into your CD/DVD drive.
3
Double-click the CD/DVD icon that appears on your Mac desktop.
For Mac OS X 10.8, double-click the CD/DVD that appears on Finder.
4
Double-click the MAC_Installer folder > Installer OS X icon.
5
Click Continue.
6
Read the license agreement and click Continue.
7
Click Agree to agree to the license agreement.
8
Click Install. All components necessary for machine operations will be
installed.
If you click Customize, you can choose individual components to install.
9
Enter the password and click OK.
10
Select Direct Connection using USB cable on the Printer Connection
Type and click Continue.
11
Click Add Printer button to select your printer and add it to your printer
list.
For MFP models, Click Add Fax button to select your fax and add it to
your fax list.
12
After the installation is finished, click Close or Restart.
To install the fax driver:
a Open the Applications folder > Dell > Fax Queue Creator.
b Your machine appears on the Printer List
c Select machine to use and click Create button
132
1. Software Installation
Reinstallation for Mac
If the printer driver does not work properly, uninstall the driver and reinstall it.
1
Open the Applications folder > Dell > Printer Software Uninstaller.
2
To uninstall printer software, click Continue.
3
Check the program you want to delete and click Uninstall.
4
Enter the password and click OK.
5
After the uninstallation is finished, click Close.
If a machine has already been added, delete it from the Print Setup Utility
or Print & Fax.
133
1. Software Installation
Installation for Linux
You need to download Linux software packages from the Dell website to install
the printer software (http://www.Dell.com > find your product > Support or
Downloads).
1
Installing the Unified Linux Driver
1
Make sure that the machine is connected to your computer and
powered on.
2
When the Administrator Login window appears, type “root” in the
Login field and enter the system password.
You must log in as a super user (root) to install the machine software. If you
are not a super user, ask your system administrator.
3
From the Dell website, download the Unified Linux Driver package to
your computer.
4
Right-click the Unified Linux Driver package and extract the package.
5
Double click cdroot > autorun.
6
When the welcome screen appears, click Next.
7
When the installation is complete, click Finish.
The installation program added the Unified Driver Configurator desktop icon
and the Unified Driver group to the system menu for your convenience. If you
have any difficulties, consult the on-screen help that is available through your
system menu or from the driver package Windows applications, such as Unified
Driver Configurator or Image Manager.
2
Installing the Smart Panel
1
Make sure that the machine is connected to your computer and
powered on.
2
When the Administrator Login window appears, type in root in the
Login field and enter the system password.
You must log in as a super user (root) to install the machine software. If you
are not a super user, ask your system administrator.
3
From the Dell website, download the Smart Panel package to your
computer.
4
Right-click the Smart Panel package and extract the package.
5
Double click cdroot > Linux > smartpanel > install.sh.
Installation for Linux
134
1. Software Installation
3
Installing the Printer Settings Utility
1
Make sure that the machine is connected to your computer and
powered on.
2
When the Administrator Login window appears, type “root” in the
Login field and enter the system password.
You must log in as a super user (root) to install the machine software. If you
are not a super user, ask your system administrator.
3
From the Dell website, download the Printer Settings Utility package to
your computer.
4
Right-click the Printer Settings Utility package and extract the
package.
5
Double click cdroot > Linux > psu > install.sh.
135
1. Software Installation
Reinstallation for Linux
If the printer driver does not work properly, uninstall the driver and reinstall it.
1
Make sure that the machine is connected to your computer and
powered on.
2
When the Administrator Login window appears, type “root” in the
Login field and enter the system password.
You must log in as a super user (root) to uninstall the printer driver. If you
are not a super user, ask your system administrator.
3
Open Terminal program. When the Terminal screen appears, type in the
following.
[root@localhost root]#cd /opt/Dell/mfp/uninstall/[root@localhost
uninstall]#./uninstall.sh
4
Click Next.
5
Click Finish.
2. Using a Network-
Connected Machine
This chapter gives you step-by-step instructions for setting up a network connected machine and software.
Useful network programs 137
Wired network setup 138
Installing driver over the network 141
IPv6 configuration 146
Wireless network setup 148
Supported optional devices and features may differ according to your model (see "Features by
models" on page 7).
137
2. Using a Network-Connected Machine
Useful network programs
There are several programs available to setup the network settings easily in a
network environment. For the network administrator especially, managing
several machines on the network is possible.
Before using the programs below, set the IP address first.
Some features and optional goods may not be available depending on
model or country (see "Features by models" on page 7).
1
SetIP wired network setup
This utility program allows you to select a network interface and manually
configure the IP addresses for use with the TCP/IP protocol.
See "IPv4 configuration using SetIP (Windows)" on page 138.
See "IPv4 configuration using SetIP (Mac)" on page 139.
See "IPv4 configuration using SetIP (Linux)" on page 140.
The machine that does not support the network port, it will not be able
to use this feature (see "Rear view" on page 20).
TCP/IPv6 is not supported by this program.
138
2. Using a Network-Connected Machine
Wired network setup
2
Printing a network configuration report
You can print Network Configuration Report from the machine’s control panel
that will show the current machine’s network settings. This will help you to set
up a network.
The machine has the display screen: Press the (Menu) button on the
control panel and select Network > Network Conf. (Network
Configuration).
The machine does not have the display screen: Press the (Cancel or
Stop/Clear) button for more than 4~5 seconds on the control panel.
Using this Network Configuration Report, you can find your machine’s MAC
address and IP address.
For example:
MAC Address: 00:15:99:41:A2:78
IP Address: 169.254.192.192
3
Setting IP address
The machine that does not support the network interface, it will not be
able to use this feature (see "Rear view" on page 20).
TCP/IPv6 is not supported by this program.
First, you have to set up an IP address for network printing and managements.
In most cases a new IP address will be automatically assigned by a DHCP
(Dynamic Host Configuration Protocol) server located on the network.
IPv4 configuration using SetIP (Windows)
Before using the SetIP program, disable the computer firewall from Control
Panel > Security Center > Windows Firewall.
1
Install this program from the supplied CD/DVD by double-click
Application > SetIP > Setup.exe.
2
Follow the instructions in the installation window.
3
Connect your machine to the network with a network cable.
4
Turn on the machine.
5
From the Windows Start menu, select All Programs > Dell Printers >
SetIP > SetIP.
Wired network setup
139
2. Using a Network-Connected Machine
6
Click the icon (third from left) in the SetIP window to open the TCP/
IP configuration window.
7
Enter the machine’s new information into the configuration window as
follows. In a corporate intranet, you may need to have this information
assigned by a network manager before proceeding.
Find the machine’s MAC address from the Network Configuration Report
(see "Printing a network configuration report" on page 138) and enter it
without the colons. For example, 00:15:99:29:51:A8 becomes
0015992951A8.
8
Click Apply, and then click OK. The machine will automatically print the
Network Configuration Report. Confirm that all the settings are
correct.
IPv4 configuration using SetIP (Mac)
Before using the SetIP program, disable the computer firewall from System
Preferences > Security > Firewall.
The following instructions may vary from your model.
1
Connect your machine to the network with a network cable.
2
Insert the supplied software CD into your CD/DVD drive.
3
Double-click the CD/DVD icon that appears on your Mac desktop.
For Mac OS X 10.8, Double-click the CD/DVD icon that appears on
your Finder.
4
Double-click the MAC_Installer folder > Installer OS X icon.
5
Click Continue.
6
Read the license agreement and click Continue.
7
Click Agree to agree to the license agreement.
8
Click Install. All components necessary for machine operations will be
installed.
If you click Customize, you can choose individual components to install.
Wired network setup
140
2. Using a Network-Connected Machine
9
Enter the password and click OK.
10
Select Network Connection on the Printer Connection Type and click
Set IP Address button.
11
Click the icon (third from the left) in the SetIP window to open the
TCP/IP configuration window.
12
Enter the machine’s new information into the configuration window. In
a corporate intranet, you may need to have this information assigned by
a network manager before proceeding.
Find the machine’s MAC address from the Network Configuration Report
(see "Printing a network configuration report" on page 138) and enter it
without the colons. For example, 00:15:99:29:51:A8 becomes
0015992951A8.
13
Click Apply, and then click OK. The machine will automatically print the
Network Configuration Report. Confirm that all the settings are
correct.
IPv4 configuration using SetIP (Linux)
Before using the SetIP program, disable the computer firewall from System
Preferences or Administrator.
The following instructions may vary from your model or operating systems.
1
Open /opt/Dell/mfp/share/utils/.
2
Double-click the SetIPApplet.html file.
3
Click to open the TCP/IP configuration window.
4
Enter the machine’s new information into the configuration window. In
a corporate intranet, you may need to have this information assigned by
a network manager before proceeding.
Find the machine’s MAC address from the Network Configuration Report
(see "Printing a network configuration report" on page 138) and enter it
without the colons. For example, 00:15:99:29:51:A8 becomes
0015992951A8.
5
The machine will automatically print the Network Configuration
Report.
141
2. Using a Network-Connected Machine
Installing driver over the network
Some features and optional goods may not be available depending on
model or country (see "Features by models" on page 7).
The machine that does not support the network interface, it will not be
able to use this feature (see "Rear view" on page 20).
4
Windows
1
Insert the supplied software CD into your CD/DVD drive.
The software CD should automatically run and an installation window
will appear.
If the installation window does not appear, click Start > All programs >
Accessories > Run.
X:\Setup.exe replacing “X” with the letter, which represents your CD/
DVD drive and click OK.
For Windows 8,
If the installation window does not appear, from Charms, select
Search > Apps and search for Run. Type in X:\Setup.exe, replacing
“X” with the letter that represents your CD/DVD drive and click OK.
If “Tap to choose what happens with this disc.” pop-up window
appears, click the window and select Run Setup.exe.
2
Click New Printer.
3
Choose Ethernet.
Installing driver over the network
142
2. Using a Network-Connected Machine
4
Make sure that the machine is connected to the network and powered
on. Also, your machine’s IP address should have been set.
Click Next.
5
The searched machines will be shown on the screen. Select the one you
wish to use and click Next.
If you cannot find your machine in network, turn off the firewall and click
Update. For Windows operating system, Start > Control Panel and start
windows firewall, and set this option unactivated. For other operating
system, refer to its on-line guide.
6
Follow the instructions in the installation window.
From the Windows 8 Start Screen
Dell Printer Experience app can only be used in the Start screen when
V4 driver is installed. The V4 driver is automatically downloaded from the
Windows Update if your computer is connected to the Internet. If not,
you can manually download the V4 driver from Dell website,
www.Dell.com > find your product > Support or downloads.
You can download Dell Printer Experience app from the Windows
Store. You need have a Microsoft account to use the Windows Store.
a From Charms, select Search.
b Click Store.
c Search and click Dell Printer Experience.
d Click Install.
Installing driver over the network
143
2. Using a Network-Connected Machine
If you install the driver using the supplied software CD, V4 driver is not
installed. If you want to use the V4 driver in the Desktop screen, you can
download from the Dell website, www.Dell.com >find your product >
Support or downloads.
If you want to install Dell’s printer management tools, you need to install
them using the supplied software CD.
1
Make sure that the machine is connected to the network and powered
on. Also, your machine’s IP address should have been set (see "Setting IP
address" on page 138).
2
From Charms, select Settings > Change PC settings > Devices.
3
Click Add a device.
Discovered machines will be shown on the screen.
4
Click the model name or host name you wish to use.
You can print a Network Configuration Report from the machine’s control
panel that will show the current machine’s host name.
5
The driver is automatically installed from the Windows Update.
5
Mac
1
Make sure that the machine is connected to your network and powered
on.
2
Insert the supplied software CD into your CD/DVD drive.
3
Double-click the CD/DVD icon that appears on your Mac desktop.
For Mac OS X 10.8, double-click the CD/DVD that appears on Finder.
4
Double-click the MAC_Installer folder > Installer OS X icon.
5
Click Continue.
6
Read the license agreement and click Continue.
7
Click Agree to agree to the license agreement.
8
Click Install. All components necessary for machine operations will be
installed.
If you click Customize, you can choose individual components to install.
Installing driver over the network
144
2. Using a Network-Connected Machine
9
Enter the password and click OK.
10
Select Network connection on the Printer Connection Type and click
Continue.
11
Click Add Printer button to select your printer and add it to your printer
list.
12
Click IP and select HP Jetdirect - Socket in Protocol.
13
Enter the machine’s IP address in the Address input field.
14
Enter the queue name in the Queue input field. If you cannot determine
the queue name for your machine server, try using the default queue
first.
15
If Auto Select does not work properly, choose Select Printer Software
and your machine name in Print Using.
16
Click Add.
17
After the installation is finished, click Close or Restart.
stall the fax driver:
a Open the Applications folder > Dell > Fax Queue Creator.
b Your machine appears on the Printer List.
c Select machine to use and Click Create button.
6
Linux
You need to download Linux software packages from the Dell website to install
the printer software (http://www.Dell.com > find your product > Support or
Downloads).
To install other software:
See "Installing the Smart Panel" on page 133.
See "Installing the Printer Settings Utility" on page 134.
Installing driver over the network
145
2. Using a Network-Connected Machine
Install the Linux driver and add network printer
1
Make sure that the machine is connected to your network and powered
on. Also, your machine’s IP address should have been set.
2
Download the Unified Linux Driver package from the Dell website.
3
Extract the UnifiedLinuxDriver.tar.gz file and open the new directory.
4
Double-click the Linux folder > install.sh icon.
5
The Dell installer window opens. Click Continue.
6
The add printer wizard window opens. Click Next.
7
Select network printer and click Search button.
8
The machine’s IP address and model name appears on list field.
9
Select your machine and click Next.
10
Input the printer description and Next.
11
After the machine is added, click Finish.
12
When installation is done, click Finish.
Add a network printer
1
Double-click the Unified Driver Configurator.
2
Click Add Printer.
3
The Add printer wizard window opens. Click Next.
4
Select Network printer and click the Search button.
5
The printer’s IP address and model name appears on list field.
6
Select your machine and click Next.
7
Enter the printer description and click Next.
8
After the machine is added, click Finish.
146
2. Using a Network-Connected Machine
IPv6 configuration
IPv6 is supported properly only in Windows Vista or higher.
Some features and optional goods may not be available depending on
model or country (see "Features by models" on page 7 or "Menu
overview" on page 29).
If the IPv6 network seems to not be working, set all the network setting
to the factory defaults and try again using Clear Setting.
In the IPv6 network environment, follow the next procedure to use the IPv6
address.
7
From the control panel
1
Connect your machine to the network with a network cable.
2
Turn on the machine.
3
Print a Network Configuration Report that will check IPv6 addresses
(see "Printing a network configuration report" on page 138).
4
Select Start > Control Panel > Printers and Faxes.
5
Click Add a printer in the left pane of the Printers and Faxes windows.
6
Click Add a local printer in the Add Printer windows.
7
The Add Printer Wizard window appears. Follow the instructions in the
window.
If the machine does not work in the network environment, activate IPv6.
Refer to the next section followed by.
Activating IPv6
1
Press the (Menu) button on the control panel.
2
Press Network > TCP/IP (IPv6) > IPv6 Activate.
3
Select On and press OK.
4
Turn the machine off and turn it on again.
5
Reinstall your printer driver.
IPv6 configuration
147
2. Using a Network-Connected Machine
Setting IPv6 addresses
The machine supports the following IPv6 addresses for network printing and
managements.
Link-local Address: Self-configured local IPv6 address (Address starts with
FE80).
Stateless Address: Automatically configured IPv6 address by a network
router.
Stateful Address: IPv6 address configured by a DHCPv6 server.
Manual Address: Manually configured IPv6 address by a user.
DHCPv6 address configuration (Stateful)
If you have a DHCPv6 server on your network, you can set one of the following
options for default dynamic host configuration.
1
Press the (Menu) button on the control panel.
2
Press Network > TCP/IP (IPv6) > DHCPv6 Config.
3
Press OK to select the required value you want.
DHCPv6 Addr.: Always use DHCPv6 regardless of router request.
DHCPv6 Off: Never use DHCPv6 regardless of router request.
Router: Use DHCPv6 only when requested by a router.
148
2. Using a Network-Connected Machine
Wireless network setup
Make sure your machine supports wireless networking. Wireless
networking may not be available depending on the model (see "Features
by models" on page 7).
If the IPv6 network seems to not be working, set all the network settings
to the factory defaults and try again using Clear Setting.
8
Getting started
Understanding your network type
Typically, you can only have one connection between your computer and the
machine at a time.
Wireless network name and Network Password
Wireless networks require higher security, so when an access point is first set up,
a network name (SSID), the type of security used, and a Network Password are
created for the network. Ask your network administrator about this information
before proceeding with the machine installation.
Infrastructure mode
This is an environment generally used for homes and SOHOs
(Small Office/ Home Office). This mode uses an access point to
communicate with the wireless machine.
Ad hoc mode
This mode does not use an access point. The wireless
computer and wireless machine communicate directly.
Wireless network setup
149
2. Using a Network-Connected Machine
9
Introducing wireless set up methods
You can set wireless settings either from the machine or the computer. Choose the setting method from the below table.
Some wireless network installation types may not be available depending on the model or country.
If problems occur during wireless set up or driver installation, refer to the troubleshooting chapter (see "Troubleshooting" on page 171).
It is strongly recommended that you set the password on Access Points. If you do not set the password on Access Points, they might be exposed to illegal access
from unknown machines including PCs, smart phones and printers. Refer to the Access Point user' guide for password settings.
Set up method Connecting method Description & Reference
With Access Point
From the computer Windows User, see "Dell Printer Easy Wi-Fi Install" on page 155.
Windows User, see "Access point via USB cable in Windows" on page 157.
Mac User, see "Access point via USB cable" on page 164.
See "Using a network cable" on page 167.
From the machine’s control panel See "Using the WPS button" on page 150.
See "Using the menu button" on page 154.
Without Access Point
From the computer Windows User, see "Ad hoc via USB cable" on page 165.
Mac User, see "Ad hoc via USB cable" on page 165.
Wireless network setup
150
2. Using a Network-Connected Machine
10
Using the WPS button
If your machine and an access point (or wireless router) support Wi-Fi Protected
Setup™ (WPS), you can easily configure the wireless network settings by
pressing the (WPS) button on the control panel without a computer.
If you want to use the wireless network using the infrastructure mode,
make sure that the network cable is disconnected from the machine.
Using the WPS (PBC) button or entering the PIN from the computer to
connect to the access point (or wireless router) varies depending on the
access point (or wireless router) you are using. Refer to the user's guide
of the access point (or wireless router) you are using.
When using the WPS button to set the wireless network, security settings
may change. To prevent this, lock the WPS option for the current wireless
security settings. The option name may differ depending on the access
point (or wireless router) you are using.
Items to prepare
Check if the access point (or wireless router) supports Wi-Fi Protected
Setup™ (WPS).
Check if your machine supports Wi-Fi Protected Setup™ (WPS).
Networked computer (PIN mode only)
Choosing your type
There are two methods available to connect your machine to a wireless network
using the (WPS) button on the control panel.
The Push Button Configuration (PBC) method allows you to connect your
machine to a wireless network by pressing both the (WPS) button on the
control panel of your machine and the WPS (PBC) button on a Wi-Fi Protected
Setup™ WPS-enabled access point (or wireless router) respectively.
The Personal Identification Number (PIN) method helps you connect your
machine to a wireless network by entering the supplied PIN information on a Wi-
Fi Protected Setup™ WPS-enabled access point (or wireless router).
Factory default in your machine is PBC mode, which is recommended for a
typical wireless network environment.
You can change the WPS mode in control panel ( (Menu) > Network >
Wireless > OK > WPS Setting).
Wireless network setup
151
2. Using a Network-Connected Machine
Machines with a display screen
Connecting in PBC mode
1
Press and hold the (WPS) button on the control panel for more than
2 seconds.
The machine starts waiting for up to two minutes until you press the WPS
(PBC) button on the access point (or wireless router).
2
Press the WPS (PBC) button on the access point (or wireless router).
The messages are displayed on the display screen in the order below:
a Connecting: The machine is connecting to the access point (or
wireless router).
b Connected: When the machine is successfully connected to the
wireless network, the WPS LED light stays on.
c AP SSID: After completing the wireless network connection process,
the AP’s SSID information appears on the display.
3
Insert the supplied CD into the CD/DVD drive and proceed to install the
software following the directions on the screen. When the "Connect
Printer" screen appears, select the Network (Ethernet/Wireless)
connection.
Connecting in PIN mode
1
Press and hold the (WPS) button on the control panel for more than
2 seconds.
2
The eight-digit PIN appears on the display.
You need to enter the eight-digit PIN within two minutes on the
computer that is connected to the access point (or wireless router).
The messages are displayed on the display screen in the order below:
a Connecting: The machine is connecting to the wireless network.
b Connected: When the machine is successfully connected to the
wireless network, the WPS LED light stays on.
c SSID Type: After completing the wireless network connection
process, the AP’s SSID information is displayed on the LCD display.
3
Insert the supplied CD into the CD/DVD drive and proceed to install the
software following the directions on the screen. When the "Connect
Printer" screen appears, select Network (Ethernet/Wireless) connection.
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Machines without a display screen
Connecting in PBC mode
1
Press and hold the (WPS) button on the control panel for about 2 - 4
seconds until the status LED blinks quickly.
The machine starts connecting to the wireless network. The LED blinks
slowly for up to two minutes until you press the PBC button on the
access point (or wireless router).
2
Press the WPS (PBC) button on the access point (or wireless router).
a The light blinks fast on the WPS LED. The machine is connecting to
the access point (or wireless router).
b When the machine is successfully connected to the wireless
network, the WPS LED light stays on.
3
Insert the supplied CD into the CD/DVD drive and proceed to install the
software following the directions on the screen. When the "Connect
Printer" screen appears, select the Network (Ethernet/Wireless)
connection.
Connecting in PIN mode
1
The network configuration report, including PIN, must be printed (see
"Printing a network configuration report" on page 138).
In ready mode, press and hold the (Cancel or Stop/Clear) button on
the control panel for about 5 seconds. You can find your machine’s PIN.
2
Press and hold the (WPS) button on the control panel for more than
4 seconds until the status LED stays on.
The machine starts connecting to the access point (or wireless router).
3
You need to enter the eight-digit PIN within two minutes on the
computer that is connected to the access point (or wireless router).
The LED blinks slowly for up to two minutes until you enter the eight-
digit PIN.
The WPS LED blinks in the order below:
a The light blinks fast on the WPS LED. The machine is connecting to
the access point (or wireless router).
b When the machine is successfully connected to the wireless
network, the WPS LED light stays on.
4
Insert the supplied CD into the CD/DVD drive and proceed to install the
software following the directions on the screen. When the "Connect
Printer" screen appears, select the Network (Ethernet/Wireless)
connection.
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2. Using a Network-Connected Machine
Re-connecting to a network
When the wireless function is off, the machine automatically tries to re-connect
to the access point (or wireless router) with the previously used wireless
connection settings and address.
In the following cases, the machine automatically re-connects to the
wireless network:
The machine is turned off and on again.
The access point (or wireless router) is turned off and on again.
Canceling the connection process
To cancel the wireless network connection when the machine is connecting to
the wireless network, press and release the (Cancel or Stop/Clear) on the
control panel. You need to wait 2 minutes to re-connect to the wireless
network.
Disconnecting from a network
To disconnect the wireless network connection, press the (WPS) button on
the control panel for more than two seconds.
When the Wi-Fi network is in idle mode: The machine is immediately
disconnected from the wireless network and the WPS LED turns off.
When the Wi-Fi network is being used: While the machine waits until the
current job is finished, the light blinks fast on the WPS LED. Then, the
wireless network connection is automatically disconnected and the WPS
LED turns off.
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11
Using the menu button
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
Before starting, you will need to know the network name (SSID) of your wireless
network and the Network Password if it is encrypted. This information was set
when the access point (or wireless router) was installed. If you do not know
about your wireless environment, please ask the person who set up your
network.
After completing the wireless network connection, you need to install a
machine driver to print from an application (see "Installing driver over the
network" on page 141).
1
Press the (Menu) button on the control panel.
2
Press Network > Wireless > WLAN Settings.
3
Press the OK to select the setup method you want.
Wizard (recommended): In this mode, the setup is automatic. The
machine will display a list of available networks from which to
choose. After a network is chosen then printer will prompt for the
corresponding security key.
Custom: In this mode, users can give or edit manually their own SSID
, or choose the security option in detail.
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12
Setup using Windows
Dell Printer Easy Wi-Fi Install
Before Using Dell Printer Easy Wi-Fi Install, please ensure that OS of your
computer should be Windows 7 and above.
Items to prepare
- Access point
- Wireless network-connected computer
- Software CD that was provided with your machine
1
Turn on your computer, access point and machine.
2
Connect your computer to the wireless network.
3
Insert the supplied software CD into your CD/DVD drive.
The software CD should automatically run and an installation window
will appear.
If the installation window does not appear, click Start > All programs >
Accessories > Run.
X:\Setup.exe replacing “X” with the letter, which represents your CD/
DVD drive and click OK.
For Windows 8,
If the installation window does not appear, from Charms, select
Search > Apps and search for Run. Type in X:\Setup.exe, replacing
“X” with the letter that represents your CD/DVD drive and click OK.
If “Tap to choose what happens with this disc.” pop-up window
appears, click the window and select Run Setup.exe.
4
Click New Printer.
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2. Using a Network-Connected Machine
5
Choose Wireless.
6
The software searches for printers.
7
Set your printer name and click Next.
8
Setup installing printer software.
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2. Using a Network-Connected Machine
9
After the installation is finished, a window asking you to print a test page
appears. If you want to print a test page, click Print a test page.
Otherwise, just click Next and go to step 10.
10
Click Finish.
Access point via USB cable in Windows
Items to prepare
- Access point
- Network-connected computer
- Software CD that was provided with your machine
- The machine installed with a wireless network interface
-USB cable
1
Check whether the USB cable is connected to the machine.
2
Turn on your computer, access point, and machine.
If the “Found New Hardware Wizard” appears during the installation
procedure, click Cancel to close the window.
3
Insert the supplied software CD into your CD/DVD drive.
The software CD should automatically run and an installation window
will appear.
If the installation window does not appear, click Start > All programs >
Accessories > Run.
X:\Setup.exe replacing “X” with the letter, which represents your CD/
DVD drive and click OK.
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2. Using a Network-Connected Machine
For Windows 8,
If the installation window does not appear, from Charms, select
Search > Apps and search for Run. Type in X:\Setup.exe, replacing
“X” with the letter that represents your CD/DVD drive and click OK.
If “Tap to choose what happens with this disc.” pop-up window
appears, click the window and select Run Setup.exe.
4
Click New Printer .
5
Choose Wireless.
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2. Using a Network-Connected Machine
6
Click Next.
7
The software searches the wireless network.
If the search has failed, you may check if the USB cable is properly connected
between the computer and machine, and follow the instructions on the
window.
8
After searching, the window shows the wireless network devices. Select
the name (SSID) of the access point you are using and click Next.
If you cannot find the network name you want to choose, or if you want to
set the wireless configuration manually, click (Plus) button.
Enter the wireless Network Name: Enter the SSID of access point you
want (SSID is case-sensitive).
Operation Mode: Select Infrastructure.
Authentication: Select an authentication type.
Open System: Authentication is not used, and encryption may or may
not be used, depending on the need for data security.
Shared Key: Authentication is used. A device that has a proper WEP key
can access the network.
WPA Personal or WPA2 Personal: Select this option to authenticate the
print server based on WPA Pre-Shared Key. This uses a shared secret key
(generally called Pre- Shared Key pass phrase) which is manually
configured on the access point and each of its clients.
Encryption: Select the encryption (None, WEP64, WEP128, TKIP, AES,
TKIP AES).
Network Key: Enter the encryption network key value.
Confirm Network Key: Confirm the encryption network key value.
WEP Key Index: If you are using WEP Encryption, select the appropriate
WEP Key Index.
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The wireless network security window appears when the access point has
security settings.
The wireless network security window appears. The window may differ
according to its security mode: WEP, or WPA.
WEP
Select Open System or Shared Key for the authentication and enter the
WEP security key. Click Next.
WEP (Wired Equivalent Privacy) is a security protocol preventing
unauthorized access to your wireless network. WEP encrypts the data
portion of each packet exchanged on a wireless network using a 64-bit
or 128-bit WEP encryption key.
WPA
Enter the WPA shared key and click Next.
WPA authorizes and identifies users based on a secret key that changes
automatically at regular intervals. WPA also uses TKIP (Temporal Key
Integrity Protocol) and AES (Advanced Encryption Standard) for data
encryption.
9
When the wireless network setting is completed, disconnect the USB
cable between the computer and machine. Click Next.
10
Click Next when the Install Printer Driver window appear.
11
After the installation is finished, a window asking you to print a test page
appears. If you want to print a test page, click Print a test page.
Otherwise, just click Next and go to step 16.
12
If the test page prints out correctly, click Yes.
If not, click No to reprint it.
13
Click Finish.
Ad hoc via USB cable in Windows
If you do not have an access point (AP), you may still connect the machine
wirelessly to your computer by setting up an ad-hoc wireless network by
following the simple steps below.
Items to prepare
- Network-connected computer
- Software CD that was provided with your machine
- The machine installed with a wireless network interface
-USB cable
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1
Check whether the USB cable is connected to the machine.
2
Turn on your computer and the wireless network machine.
3
Insert the supplied software CD into your CD/DVD drive.
The software CD should automatically run and an installation window
will appear.
If the installation window does not appear, click Start > All programs >
Accessories > Run.
X:\Setup.exe replacing “X” with the letter, which represents your CD/
DVD drive and click OK.
4
Select New Printer.
5
Select Wireless.
6
The software searches the wireless network.
If the software has failed to search the network, check if the USB cable is
connected properly between the computer and machine, and follow the
instruction in the window.
7
After searching the wireless networks, a list of wireless networks your
machine has searched appears.
Then, click (Plus) button.
8
The window showing the wireless network setting appears. Check the
settings and click Next.
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2. Using a Network-Connected Machine
Enter the wireless Network Name: Enter the SSID name you want (SSID
is case-sensitive).
Operation Mode: Select ad hoc.
Channel: Select the channel. (Auto Setting or 2412 MHz to 2467 MHz).
Authentication: Select an authentication type.
Open System: Authentication is not used, and encryption may or may
not be used, depending on the need for data security.
Shared Key: Authentication is used. A device that has a proper WEP key
can access the network.
Encryption: Select the encryption (None, WEP64, WEP128).
Network Key: Enter the encryption network key value.
Confirm Network Key: Confirm the encryption network key value.
WEP Key Index: If you are using WEP Encryption, select the appropriate
WEP Key Index.
The wireless network security window appears when the ad hoc network
has security setting.
The wireless network security window appears. Select Open System or
Shared Key for the authentication and click Next.
WEP (Wired Equivalent Privacy) is a security protocol preventing
unauthorized access to your wireless network. WEP encrypts the data
portion of each packet exchanged on a wireless network using a 64-bit
or 128-bit WEP encryption key.
9
The Confirm Wireless Network Settings window appears. Click the
settings and click Next.
If you want to change TCP/IP settings, click Change TCP/IP
Before entering the IP address for the machine, you must know the
computer’s network configuration information. If the computer’s network
configuration is set to DHCP, the wireless network setting should also be
DHCP. Likewise, if the computer’s network configuration is set to Static, the
wireless network setting should also be Static.
If your computer is set to DHCP and you want to use the Static wireless
network setting, you must contact the network administrator to get the
static IP address.
Receive IP address automatically (DHCP)
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2. Using a Network-Connected Machine
If the IP address assignment method is DHCP, check if DHCP is shown in
the Confirm Wireless Network Settings window. If it shows Static, click
Change TCP/IP to change the assignment method to Receive IP
address automatically (DHCP).
Use static address
If the IP address assignment method is Static, check if Static is shown in
the Confirm Wireless Network Settings window. If it shows DHCP, click
Change TCP/IP to enter the IP address and other network configuration
values for the machine.
For example:
If the computer’s network information is as shown follows:
- IP address: 169.254.133.42
- Subnet Mask: 255.255.0.0
Then, the machine’s network information should be as below:
- IP address: 169.254.133.43
- Subnet Mask: 255.255.0.0 (Use the computer’s subnet mask.)
- Gateway: 169.254.133.1
10
When the wireless network settings are completed, disconnect the USB
cable between the computer and machine. Click Next.
11
Click Next when the Install Printer Driver window appears.
12
Select the components to be installed. Click Next.
13
After selecting the components, you can also change the machine name,
set the machine to be shared on the network, set the machine as the
default machine, and change the port name of each machine. Click Next.
14
After the installation is finished, a window asking you to print a test page
appears. If you want to print a test page, click Print a test page.
Otherwise, just click Next and go to step 16.
15
If the test page prints out correctly, click Yes.
If not, click No to reprint it.
16
Click Finish.
13
Setup using Mac
Items to prepare
Access point
Network-connected computer
Software CD that was provided with your machine
A machine installed with a wireless network interface
USB cable
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2. Using a Network-Connected Machine
Access point via USB cable
1
Check whether the USB cable is connected to the machine.
2
Turn on your computer, access point, and machine.
3
Insert the supplied software CD into your CD/DVD drive.
4
Double-click the CD/DVD icon that appears on your Mac desktop.
5
Double-click the MAC_Installer folder > Installer OS X icon.
6
Click Continue.
7
Read the license agreement and click Continue.
8
Click Agree to agree to the license agreement.
9
When the message that warns that all applications will close on your
computer appears, click Continue.
10
Click Wireless Network Setting button on the User Options Pane.
11
After searching, the window shows the wireless network devices. Select
the name (SSID) of the access point you are using and click Next.
When you set the wireless configuration manually, click Advanced Setting.
Enter the wireless Network Name: Enter the SSID of the access point
(SSID is case-sensitive).
Operation Mode: Select Infrastructure.
Authentication: Select an authentication type.
Open System: Authentication is not used, and encryption may or may
not be used, depending on the need for data security.
Shared Key: Authentication is used. A device that has a proper WEP key
can access the network.
WPA Personal or WPA2 Personal: Select this option to authenticate the
print server based on the WPA Pre-Shared Key. This uses a shared secret
key (generally called Pre Shared Key pass phrase) that is manually
configured on the access point and each of its clients.
Encryption: Select the encryption. (None, WEP64, WEP128, TKIP, AES,
TKIP, AES)
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2. Using a Network-Connected Machine
Network Password: Enter the encryption Network Password value.
Confirm Network Password: Confirm the encryption Network
Password value.
WEP Key Index: If you are using WEP Encryption, select the appropriate
WEP Key Index.
The wireless network security window appears when the access point has
security enabled.
Can start to build Wi-Fi Direct by using Dell Printer Manager (see "Setting
up Wi-Fi Direct" on page 169).
Network Name(SSID): The default Network Name is the model name
and the maximum length is 22 characters (not including "Direct-xx-").
Network Password is the numeric string, and the size is 8 ~ 64
characters.
12
When the wireless network settings are completed, disconnect the USB
cable between the computer and machine.
13
Wireless network set up is completed. After the installation is finished,
click Quit.
After completing the wireless network connection, you need to install a
machine driver to print from an application (see "Installation for Mac" on
page 131).
Ad hoc via USB cable
If you do not have an access point (AP), you may still connect the machine
wirelessly to your computer by setting up an ad hoc wireless network by
following these simple directions.
Items to prepare
Network-connected computer
Software CD that was provided with your machine
A machine installed with a wireless network interface
USB cable
Creating the ad hoc network in Mac
1
Make sure that the machine is connected to your network and powered
on.
2
Insert the supplied software CD into your CD/DVD drive.
3
Double-click the CD/DVD icon that appears on your Mac desktop.
For Mac OS X 10.8, Double-click the CD/DVD icon that appears on
your Finder.
4
Double-click the MAC_Installer folder > Installer OS X icon.
5
Click Continue.
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2. Using a Network-Connected Machine
6
Read the license agreement and click Continue.
7
Click Agree to agree to the license agreement.
8
Click Install. All components necessary for machine operations will be
installed.
If you click Customize, you can choose individual components to install.
9
Enter the password and click OK.
10
Select Wireless connection on the Printer Connection Type and click
Continue.
11
After searching the wireless networks, a list of wireless networks your
machine has searched appears. Click the Advanced Settings button.
Enter the wireless Network Name: Enter the SSID name (SSID is case-
sensitive).
Operation Mode: Select ad hoc.
Channel: Select the channel (Auto Setting or 2412 MHz to 2467 MHz).
Authentication: Select an authentication type.
Open System: Authentication is not used, and encryption may or may
not be used, depending on the need for data security.
Shared Key: Authentication is used. A device that has a proper WEP key
can access the network.
Encryption: Select the encryption (None, WEP64, WEP128).
Network Password: Enter the encryption Network Password value.
Confirm Network Password: Confirm the encryption Network
Password value.
WEP Key Index: If you are using WEP Encryption, select the appropriate
WEP Key Index.
The wireless network security window appears when the ad hoc network
has security setting.
Select Open System or Shared Key for the authentication and click Next.
WEP (Wired Equivalent Privacy) is a security protocol preventing
unauthorized access to your wireless network. WEP encrypts the data
portion of each packet exchanged on a wireless network using a 64-bit
or 128-bit WEP encryption key.
12
The window showing the wireless network settings appears. Check the
settings and click Next.
Before entering the IP address for the machine, you must know the
computer’s network configuration information. If the computer’s network
configuration is set to DHCP, the wireless network setting should also be
DHCP. Likewise, if the computer’s network configuration is set to Static, the
wireless network setting should also be Static.
If your computer is set to DHCP and you want to use Static wireless network
setting, you must contact the network administrator to get the static IP
address.
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2. Using a Network-Connected Machine
For the DHCP method
If the IP address assignment method is DHCP, check if DHCP is shown in
the Confirm Wireless Network Setting window. If it shows Static, click
Change TCP/IP to change the assignment method to Receive IP
address automatically (DHCP).
For the Static method
If the IP address assignment method is Static, check if Static is shown in
the Confirm Wireless Network Setting window. If it shows DHCP, click
Change TCP/IP to enter the IP address and other network configuration
values for the machine.
For example,
If the computer’s network information is shown as follows:
- IP address: 169.254.133.42
- Subnet Mask: 255.255.0.0
Then, the machine’s network information should be as shown below:
- IP address: 169.254.133.43
- Subnet Mask: 255.255.0.0 (Use the computer’s subnet mask.)
- Gateway: 169.254.133.1
13
When the window that tells you that the network cable connection is
confirmed appears, disconnect the network cable and click Next.
If the network cable is connected, it may have trouble finding the
machine when configuring the wireless network.
14
The wireless network connects according to the network configuration.
15
Wireless network set up is completed. After installation is finished, click
Quit.
After completing the wireless network connection, you need to install a
machine driver to print from an application (see "Installation for Mac" on
page 131).
14
Using a network cable
Machines that do not support the network port will not be able to use this
feature (see "Rear view" on page 20).
Your machine is a network compatible machine. To enable your machine to
work with your network, you will need to perform some configuration
procedures.
After completing the wireless network connection, you need to install a
machine driver to print from an application (see "Installing driver over
the network" on page 141).
See your network administrator, or the person that set up your wireless
network, for information about your network configuration.
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2. Using a Network-Connected Machine
Items to prepare
Access point
Network-connected computer
Software CD that was provided with your machine
A machine installed with a wireless network interface
Network cable
Printing a network configuration report
You can identify the network settings of your machine by printing a network
configuration report.
See "Printing a network configuration report" on page 138.
IP setting using SetIP Program (Windows)
This program is used to manually set the network IP address of your machine
using its MAC address to communicate with the machine. The MAC address is
the hardware serial number of the network interface and can be found in the
Network Configuration Report.
See "Setting IP address" on page 138.
Configuring the machine’s wireless network
Before starting you will need to know the network name (SSID) of your wireless
network and the Network Password if it is encrypted. This information was set
when the access point (or wireless router) was installed. If you do not know
about your wireless environment, please ask the person who set up your
network.
15
Setting the Wi-Fi Direct for mobile printing
Wi-Fi Direct is an easy-to-setup peer-to-peer connecting between method for
your between a printer and mobile device that supports Wi-Fi Direct that
provides a secure connection and better throughput than ad hoc mode.
With Wi-Fi Direct, you can connect your printer to a Wi-Fi Direct network while
concurrently connecting to an access point, You can also use a wired network
and a Wi-Fi Direct network simultaneously so multiple users can access and print
documents both from Wi-Fi Direct and from a wired network.
You cannot connect to the internet through the mobile device in use Wi-
Fi Direct.
The supported protocol list may differ from your model, Wi-Fi Direct
networks do NOT support IPv6, network filtering, IPSec, WINS, and SLP
services.
Up to four mobile devices can connect to Wi-Fi Direct at one time.
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2. Using a Network-Connected Machine
Setting up Wi-Fi Direct
You can enable Wi-Fi Direct feature by one of the following methods.
From the USB cable-connected computer(recommended)
After the driver installation is complete, Dell Printer Manager can be set and
changes in the Wi-Fi Direct can be made.
Dell Printer Manager is Available for Windowsand Mac OS users only.
- From the Start menu, select Programs or All Programs > Dell Printers
> Dell Printer Manager > Device Settings > Network.
Wi-Fi Direct On/Off: Select On to enable.
Device Name: Enter the printer’s name for searching for your
printer on a wireless network. By default, the device name is the
model name.
IP Address: Enter the IP address of the printer. This IP address is
used only for the local network and not for the infrastructure wired
or wireless network. We recommend using the default local IP
address (the default local IP address of the printer for Wi-Fi Direct is
192.168.3.1 )
Group Owner: Activate this option to assign the printer the Wi-Fi
Direct group’s owner. The Group Owner acts similar to a wireless
access point. We recommend activating this option.
Network Password: If your printer is a Group Owner, a Network
Password is required for other mobile devices to connect to your
printer. You can configure a Network Password yourself, or can
remember the given Network Password that is randomly generated
by default.
From the machine (Machines with a display screen)
Select Network > Wireless > Wi-Fi Direct from the control panel.
•Enable Wi-Fi Direct.
Setting up the mobile device
After setting up Wi-Fi Direct from the printer, refer to the user manual of the
mobile device you are using to set its Wi-Fi Direct.
After setting up Wi-Fi Direct, you need to download the mobile printing
application (For example: Dell Mobile printer) to print from your
smartphone.
When you have found the printer you want to connect to from your
mobile device, select the printer and the printer's LED will blink. Press the
WPS button on the printer and it will be connected to your mobile
device.
If your mobile device does not support WPS, you need to enter the
"Network Password" of a printer instead of pushing the WPS button.
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16
What is Dell MobilePrint?
Dell MobilePrint is a free application that enables users to print photos,
documents, and web pages directly from your smartphone or tablet. Dell
MobilePrint is not only compatible with your Android, Windows and iOS smart
phones but also with your iPod Touch and tablet PC. It connects your mobile
device to a network connected Dell printer or to a wireless printer through a Wi-
Fi access point. Installing a new driver or configuring network settings isn’t
necessary – just simply install the Dell MobilePrint application, and it will
automatically detect compatible Dell printers. Besides printing photos, web
pages, and PDFs, scanning is also supported. If you have Dell multfunction
printer, scan any document into a JPG, PDF, or PNG format for quick and easy
viewing on your mobile device.
17
Downloading Dell MobilePrint
To download Dell MobilePrint, go to the application store (Dell Apps, Android
Market, Play Store, Marketplace) on your mobile device, and just search for “Dell
MobilePrint.” You can also visit iTunes for Apple devices or Marketplace for
Windows devices on your computer.
18
Supported Mobile OS
Android OS 2.1 or higher
iOS 4.0 or higher
Windows Phone 7 or higher
19
Supported devices
iOS 4.0 or higher: iPod Touch, iPhone, iPad
Android 2.1 or higher: Galaxy S, Galaxy S2, Galaxy Tab, and Android mobile
devices
Windows Phone 7 or higher: Dell Focus, Omnia7, and OmniaW, and
Windows mobile devices
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20
Troubleshooting
Problems during setup or driver installation
Printers Not Found
Your machine may not be turned on. Turn on your computer and the
machine.
USB cable is not connected between your computer and machine. Connect
the machine to your computer using the USB cable.
The machine does not support wireless networking. Check the machine's
user's guide included on the software CD supplied with your machine and
prepare a wireless network machine.
Connecting Failure - SSID Not Found
The machine is unable to find the network name (SSID) you have selected or
entered. Check the network name (SSID) on your access point and try
connecting again.
Your access point is not turned on. Turn on your access point.
Connecting Failure - Invalid Security
Security is not configured correctly. Check the configured security on your
access point and machine.
Connecting Failure - General Connection Error
Your computer is not receiving a signal from your machine. Check the USB
cable and your machine’s power.
Connecting Failure - Connected Wired Network
Your machine is connected with a wired network cable. Remove the wired
network cable from your machine.
PC Connection Error
The configured network address is unable to connect between your
computer and machine.
- For a DHCP network environment
The receives the IP address automatically (DHCP) when computer is
configured to DHCP.
- For a Static network environment
The machine uses the static address when the computer is configured
to static address.
For example,
If the computer’s network information is as shown below:
Wireless network setup
172
2. Using a Network-Connected Machine
IP address: 169.254.133.42
Subnet Mask: 255.255.0.0
Then the machine’s network information should be as below:
IP address: 169.254.133.43
Subnet Mask: 255.255.0.0 (Use the computer’s subnet mask.)
Gateway: 169.254.133.1
Other problems
If problems occur while using the machine on a network, check the following:
For information on the access point (or wireless router), refer to its own
user's guide.
Your computer, access point (or wireless router), or machine may not be
turned on.
Check the wireless reception around the machine. If the router is far from
the machine or there is an obstacle, you might have difficulty receiving the
signal.
Cycle the power for the access point (or wireless router), machine, and
computer. Sometimes cycling the power can recover network
communication.
Check whether firewall software (V3 or Norton) is blocking the
communication.
If the computer and the machine are connected on the same network and it
cannot be found when searching, firewall software might be blocking the
communication. Refer to the user's guide for the software to turn it off and
try searching for the machine again.
Check whether the machine's IP address is allocated correctly. You can
check the IP address by printing the network configuration report.
Check whether the access point (or wireless router) has a configured
security (password). If it has a password, refer to the access point (or wireless
router) administrator.
Check the machine's IP address. Reinstall the machine driver and change the
settings to connect to the machine on the network. Due to the
characteristics of DHCP, the allocated IP address could change if the
machine is not used for a long time or if the access point has been reset.
Register the product's MAC address when you confogure the DHCP server
on the access point (or wireless router). Then you can always use the IP
address that is set with the MAC address. You can identify the Mac address
of your machine by printing a network configuration report (see "Printing a
network configuration report" on page 138).
Check the wireless environment. You might not be able to connect to the
network in the infrastructure environment where you need to type in a
user's information before connecting to the access point (or wireless router).
This machine only supports IEEE 802.11 b/g/n and Wi-Fi. Other wireless
communication types (e.g., Bluetooth) are not supported.
Wireless network setup
173
2. Using a Network-Connected Machine
When using the ad hoc mode, in operating systems such as Windows Vista,
you might need to set the wireless connection setting every time you use
the wireless machine.
You cannot use infrastructure mode and ad hoc mode at the same time for
Dell wireless network machines.
The machine is within the range of the wireless network.
The machine is located away from obstacles that could block the wireless
signal.
Remove any large metal objects between the access point (or wireless
router) and the machine.
Make sure the machine and wireless access point (or wireless router) are not
separated by poles, walls, or support columns containing metal or concrete.
The machine is located away from other electronic devices that may
interfere with the wireless signal.
Many devices can interfere with the wireless signal, including a microwave
oven and some Bluetooth devices.
Whenever the configuration of your access point (or wireless router)
changes, you must do the product's wireless network setup again.
If Wi-Fi Direct is ON, this machine only supports IEEE 802.11 b/g.
If the access point is set to work with the 802.11n standard only, it may
notconnect to your machine.
3. Useful Setting Menus
This chapter explains how to browse the current status of your machine, and the method of setting for advanced
machine setup.
Before you begin reading a chapter 175
Print menu 176
Copy menu 177
Fax menu 184
Scan menu 188
System setup 190
175
3. Useful Setting Menus
Before you begin reading a chapter
This chapter explains all the features available for this series' models to help users easily understand the features.You can check the features available for each model
in the Basic Guide (see "Menu overview" on page 29).The following are tips for using this chapter
The control panel provides access to various menus to set up the machine or use the machine’s functions. These menus can be accessed by pressing (Menu).
Some menus may not appear on the display depending on options or models. If so, it is not applicable to your machine.
For models that do not have the (Menu) on the control panel, this feature is not applicable (see "Control panel overview" on page 21).
Some menu names may differ from your machine depending on its options or the models.
176
3. Useful Setting Menus
Print menu
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
To change the menu options:
Press (Menu) > Print Setup on the control panel.
Or press Setup > Machine Setup > Print Setup.
Item Description
Orientation
Selects the direction in which information is printed on a
page.
Copies
You can enter the number of copies using the number
keypad.
Resolution
Specifies the number of dots printed per inch (dpi). The
higher the setting, the sharper printed characters and
graphics.
Darkness
Lightens or darkens the print on the page. The Normal
setting usually produces the best result. Use the Light
toner density setting to save toner.
Darken Text Prints text darker than on a normal document.
Emulation Sets the emulation type and option.
177
3. Useful Setting Menus
Copy menu
1
Copy feature
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
To change the menu options:
Press (copy) > (Menu) > Copy Feature on the control panel.
Or press Setup > Machine Setup > Default Setting > Copy Default.
Or press Copy > select the menu item.
Item Description
Scan Size
Original Size
Sets the image size.
Copies
You can enter the number of copies using the number
keypad.
Reduce/Enlarge
Reduces or enlarges the size of a copied image (see
"Reduced or enlarged copy" on page 56).
If the machine is set Eco mode, reduce and
enlarge features are not available.
Darkness
Adjusts the brightness level to make a copy that is
easier to read, when the original contains faint
markings and dark images (see "Darkness" on page 55)
Contrast
Adjusts the contrast level to scan an original that is
easier to read, when the original contains too faint or
too dark contents (see "Contrast" on page 55)
Original Type
Improves the copy quality by selecting the document
type for the current copy job (see "Original" on page 55)
Orientation Sets the original image’s orientation.
Layout
Adjusts the layout format such as poster, clone, ID copy,
2/4-up, booklet, etc.
Item Description
Copy menu
178
3. Useful Setting Menus
Copy Collation
Collate Copy
Set the machine to sort the copy job. For example, if you
make 2 copies of a 3 page original, one complete 3 page
document will print followed by a second complete
document.
On: Prints output in sets to match the sequence of
originals.
Off: Prints output sorted into stacks of individual
pages.
Item Description
2-up or 4-up
N-up Copy
Reduces the size of the original images and prints 2 or 4
pages onto one sheet of paper.
This copy feature is available only when you
load originals into the document feeder.
Item Description
1 2
1 2
3 4
Copy menu
179
3. Useful Setting Menus
Poster Copy
Prints a single-page document onto 4 (Poster 2x2), 9
(Poster 3x3), or 16 (Poster 4x4) sheets of paper, for the
purpose of pasting the sheets together to form one
poster-size document.
This copy feature is available only when you
place originals on the scanner glass.
Your original is divided into 9 portions. Each
portion is scanned and printed one by one in
the following order:
Item Description
Clone Copy
Prints multiple original images on a single page. The
number of images is automatically determined by the
original image and the paper size.
This copy feature is available only when you
place originals on the scanner glass.
You cannot adjust the copy size using
Reduce/Enlarge for the Clone Copy
feature.
Item Description
Copy menu
180
3. Useful Setting Menus
Book Copy
The Book Copy feature allows you to copy an entire
book. If the book is too thick, lift the cover until its
hinges are caught by the stopper and then close the
cover. If the book or magazine is thicker than 30 mm,
start copying with the cover open.
Off: Does not use this feature.
Left Page: Use this option to print left page of the
book.
Right Page: Use this option to print right page of the
book.
Both Page: Use this option to print both pages of
the book.
This copy feature is available only when you
place originals on the scanner glass.
Item Description
Booklet
The machine automatically prints on one or both sides
of the paper, which are then folded to produce a
booklet with all of the pages in the correct sequence.
The machine will reduce and correctly adjust the
position of each image to fit on the selected paper.
Adjust Bkgd
Prints an image without its background. This copy
feature removes the background color and can be
helpful when copying an original containing color in
the background, such as a newspaper or a catalog.
Off: Does not use this feature.
Auto: Optimizes the background.
Enhance Lev.1~2: The higher the number is, the
more vivid the background is.
Erase Lev.1~4: The higher the number is, the lighter
the background is.
Item Description
Copy menu
181
3. Useful Setting Menus
Margin Shift copying
Allows you to create a binding edge for the document.
The image can be adjusted up or down on the page
and/or shifted to the right or left.
Off: Does not use this feature.
Auto Center: Automatically copy in the center of the
paper. This feature is available only when you place
originals on the scanner glass.
Custom Margin: Enter the left, right, top, bottom
margin using Number keypad.
Item Description
Edge Erase copying
Allows you to erase spots, drill holes, fold creases and
staple marks along any of the four edges of a document.
Off: Does not use this feature.
SmallOriginal: rases the edge of the original if it is
small. This feature is available only when you place
originals on the scanner glass.
Hole Punch: Erases the marks of bookbinding holes.
Book Center: Erases the middle part of the paper
which is black and horizontal, when you copy a
book. This feature is available only when you place
originals on the scanner glass.
Border Erase: Enter the left, right, top, bottom
margin using Number keypad.
Gray Enhance
copying
When you make a copy in gray scale, use this feature to
get better quality of copy-output.
Item Description
Copy menu
182
3. Useful Setting Menus
Watermark copying
The watermark option allows you to print text over an
existing document. For example, you use it when you
want to have large gray letters reading “DRAFT” or
“CONFIDENTIAL” printed diagonally across the first
page or all pages of a document.
Duplex
You can set the machine to print copies on both sides of
paper.
Off: Prints in normal mode.
1->2Side Short
1->2Side Long
Item Description
Duplex (continue)
2->1Side
2->2Side
2->1Side ROT2
Item Description
Copy menu
183
3. Useful Setting Menus
2
Copy Setup
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
To change the menu options:
Press (copy) > (Menu) > Copy Setup on the control panel.
Item Description
Change Default
Resets the value or setting to the printer’s out-of-box
state.
184
3. Useful Setting Menus
Fax menu
3
Fax Feature
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
To change the menu options:
Press (fax) > (Menu)> Fax Feature on the control panel.
Or press Setup > Machine Setup > Default Setting > Fax Default.
Or press Fax > select the menu item.
Item Description
Scan Size
Original Size
Sets the image size.
Contrast
Adjusts the contrast level to scan an original that is
easier to read, when the original contains too faint or
too dark contents.
Darkness
Adjusts the brightness level to scan an original that is
easier to read, when the original contains faint
markings and dark images (see "Darkness" on page 64).
Resolution
The default document settings proceduce good results
when using typical text-based originals. However, if you
send originals that are of poor quality, or contain
photographs, you can adjust the resolution to produce
a higher quality fax (see "Resolution" on page 63).
Duplex prints the received fax on both sides of paper.
Multi Send
Sends a fax to multiple destinations (see "Sending a fax
to multiple destinations" on page 62).
You cannot send a color fax using this feature.
Delay Send
Sets your machine to send a fax at a later time when you
will not be present (see "Delaying a fax transmission" on
page 232).
You cannot send a color fax using this feature.
Priority Send
Scans the original into memory and immediately
transmits it when the current operation is finished.
Priority transmission will interrupt a sending to multiple
destinations between stations (example, when the
transmission to station A ends, before transmission to
station B begins) or between redial attempts (see
"Sending a priority fax" on page 233).
Item Description
Fax menu
185
3. Useful Setting Menus
4
Sending setup
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
To change the menu options:
Press (fax) > (Menu) > Fax Setup > Sending on the control panel.
Or press Setup > Machine Setup > Default Setting > Fax Default.
Forward
Forwards the received or sent fax to other destination
by a fax or PC. If you are out of office but have to receive
the fax, this feature may be useful.
See "Forwarding a sent fax to another destination"
on page 234.
See "Forwarding a received fax" on page 234.
Secure Receive
Stores the received fax in memory without printing out.
To print received documents, you need to enter the
password. You can prevent your received faxes from
being accessed by unauthorized people (see "Receiving
in secure receiving mode" on page 238).
Add Page
Adds additional documents to a reserved delay fax job
(see "Adding documents to a reserved fax" on page
233).
Cancel Job
Cancels the delayed fax job which is saved in memory
(see "Canceling a reserved fax job" on page 233).
Item Description
Item Description
Redial Times
Sets the number of redial attempts. If you enter 0, the
machine will not redial.
Redial Term Sets the time interval before automatic redialling.
Prefix Dial
Sets a prefix of up to five digits. This number dials
before any automatic dial number is started. It is useful
for accessing a PABX exchange.
ECM Mode
Sends faxes using error correction mode (ECM) to
makes sure the faxes are sent smoothly without any
error. It may take more time.
Fax menu
186
3. Useful Setting Menus
5
Receiving setup
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
To change the menu options:
Press (fax) > (Menu) > Fax Setup > Receiving on the control panel.
Or press Setup > Machine Setup > Default Setting > Fax Default.
Send Report
Sets the machine to print a report whether a fax
transmission was successfully completed or not. If you
select On-Error, the machine prints a report only when
a transmission is not successful.
Image TCR
Prints a transmission report with a minimized image of
the first page of the fax sent.
Dial Mode
Sets the dialing mode to either tone or pulse. This
setting may not be available depending on your
country.
Toll Save
Sends faxes at a preset toll-saving time to save on call
costs. This setting may not be available depending on
your country.
Setup Wizard
Makes it easy to configure the necessary fax options
such as machine ID, fax number, etc.
Item Description
Item Description
Receive Mode Selects the default fax receiving mode.
Ring To Answer
Specifies the number of times the machine rings before
answering an incoming call.
Stamp RCV Name
Automatically prints the page number, and the date
and time of reception at the bottom of each page of a
received fax.
Rcv Start Code
Initiates fax reception from an extension phone
plugged into the EXT socket on the back of the
machine. If you pick up the extension phone and hear
fax tones, enter the code. It is preset to *9* at the
factory.
Fax menu
187
3. Useful Setting Menus
Auto Reduction
Automatically reduces an incoming fax page to fit the
size of the paper loaded in the machine.
Discard Size
Discards a specific length from the end of the received
fax.
Junk Fax Setup
Blocks any unwanted faxes that you stored in the
memory as junk fax numbers. This setting may not be
available depending on your country.
DRPD Mode
Enables a user to use a single telephone line to answer
several different telephone numbers. You can set the
machine to recognize different ring patterns for each
number. This setting may not be available depending
on your country (see "Receiving faxes using DRPD
mode" on page 237).
Duplex Print
Prints the received fax data on both sides of the paper.
You can save the paper usage.
Doc Box Saving
Document Box
Saving
Stores received faxes in the common box. This menu
only appears when an optional mass storage device
(HDD) drive has been installed (see "Variety feature" on
page 7).
Item Description
188
3. Useful Setting Menus
Scan menu
6
Scan feature
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
To change the menu options:
Press (scan) > (Menu) > Scan Feature on the control panel.
Or press Setup > Machine Setup > Default Setting > Scan Default.
Or press Scan > select the menu item.
Item Description
USB Default
USB
Sets scan destination to a USB. You scan the originals
and save the scanned image to a USB device.
E-mail Default
Send Email
Custom Email
Sets scan destination to an email. You scan the originals
and email the scanned image to destinations.
FTP Default
FTP
Sets scan destination to an FTP server. You scan the
originals and send the scanned image to an FTP server .
SMB Default
SMB
Sets scan destination to an SMB server. You scan the
originals and send the scanned image to an SMB server.
Send Report
Prints a confirmation report showing whether the
scanned image sending was successful.
Local PC
Sets scan destination to a usb-connected computer.
You scan the originals and save the scanned image to a
directory such as My Documents (see "Basic Scanning"
on page 59).
Network PC
Sets scan destination to a network-connected
computer. You scan the originals and save the scanned
image to a directory such as My Documents (see
"Scanning from network connected machine" on page
223).
Document Box
Sets scan destination to a Document Box. You scan the
originals and send the scanned image to the storage
which called Document Box in the machine.
Item Description
Scan menu
189
3. Useful Setting Menus
7
Scan setup
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
To change the menu options:
Press (scan) > (Menu) > Scan Setup on the control panel.
Or press Setup > Machine Setup > Default Setting > Scan Default.
Item Description
Scan Size
Original Size
Sets the image size.
Original Type Sets the original document’s type.
Resolution Sets the image resolution.
Color Mode Sets the color mode.
File Format
Sets the file format in which the image is to be saved. If
you select BMP, JPEG, TIFF, or PDF, you can select to
scan multiple pages.
Darkness Adjusts the brightness level to scan.
Contrast
Adjust the contrast level to scan lighter or darker than
the original.
Item Description
190
3. Useful Setting Menus
System setup
8
Machine setup
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
To change the menu options:
Press (Menu) > System Setup > Machine Setup on the control panel.
Or press Setup > Machine Setup > Initial Setup.
Item Description
Machine ID
Sets the machine ID which will be printed at the top of
each fax page that you send.
Fax Number
Sets the fax number which will be printed at the top of
each fax page that you send.
Date & Time Sets the date and time.
Clock Mode
Selects the format for displaying time between 12 hr. and
24 hr.
Language
Sets the language of the text that appears on the control
panel display.
Power Save
Sets how long the machine waits before going to power
save mode.
When the machine does not receive data for an extended
period of time, power consumption is automatically
lowered.
System Timeout
Sets the time that the machine remembers previously
used copy settings. After the timeout, the machine
restores the default copy settings.
Wakeup Event
You can set the condition to wake up from power-save
mode. Set the item on.
Button Press: When you press any button except
power button, the machine wake up from the power
save mode.
Scanner: When you insert paper in the document
feeder, the machine wake up from the power save
mode.
Printer: When you open or close the paper tray, the
machine wake up from the power save mode.
Item Description
System setup
191
3. Useful Setting Menus
Auto Continue
Determine whether or not the machine continues
printing when it detects the paper does not match the
paper settings.
Off: If a paper mismatch occurs, the machine waits
until you insert the correct paper.
On: If a paper mismatch occurs, an error message will
display. The machine waits for about 30 second, then
automatically clear the message and continue
printing.
Altitude Adj.
Altitude
Adjustment
Optimize print quality according to the machine’s
altitude.
Paper Substit.
Paper Substitution
Automatically substitutes the printer driver’s paper size
to prevent the paper mismatch between Letter and A4.
For example, if you have A4 paper in the tray but you set
the paper size to Letter in the printer driver, the machine
prints on A4 paper and vice versa.
Paper Mismatch
Determine whether to disregard the paper mismatch
error or not. Select Off, then the machine does not stop
printing even if the paper mismatches.
Toner Save
Activating this mode extends the life of your toner
cartridge and reduces your cost per page beyond what
one would experience in the normal mode, but it reduces
print quality.
Item Description
Eco Settings
Allows you to save print resources and enables eco-
friendly printing.
Default Mode: Select whether to turn the Eco mode
on or off.
On force (On-Forced): Sets the Eco mode on with
password. If a user wants to turn the Eco mode
on/off, the user needs to enter the password.
Item Description
System setup
192
3. Useful Setting Menus
9
Paper setup
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
To change the menu options:
Press (Menu) > System Setup > Paper Setup on the control panel.
Or press Setup > Machine Setup > Paper Setup.
10
Sound / Volume
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
To change the menu options:
Press (Menu) > System Setup > Sound/Volume on the control panel.
Or press Setup > Machine Setup > Initial Setup > Sound/Volume.
Item Description
Paper Size
Sets the paper size as A4, Letter, or other paper sizes,
according to your requirements.
Paper Type Chooses the type of the paper for each tray.
Paper Source Selects from which tray the paper is used.
Margin Sets the margins for the document.
Tray Confirm
Activates the tray confirmation message. If you open and
close a tray, a window asking you whether to set the
paper size and type for the tray just opened appears.
Item Description
Key Sound
Turns the key sound on or off. With this option set to on,
a tone sounds each time a key is pressed.
Alarm Sound
Turns the alarm sound on or off. With this option set to
on, an alarm tone sounds when an error occurs or fax
communication ends.
System setup
193
3. Useful Setting Menus
11
Report
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
To change the menu options:
Press (Menu) > System Setup > Report on the control panel.
Or press Setup > Machine Setup > Reports.
Speaker
Turns on or off the sounds from the telephone line
through the speaker, such as a dial tone or a fax tone.
With this option set to Comm. which means the speaker
is on until the remote machine answers.
You can adjust the volume level using On Hook
Dial. You can adjust the speaker volume only
when the telephone line is connected.
a Press (fax) on the control panel.
b Press On Hook Dial. A dial tone sounds from
the speaker.
c Press the arrows until you hear the volume you
want.
d Press On Hook Dial to save the change and
return to ready mode.
Ringer
Adjusts the ringer volume. For the ringer volume, you can
select off, low, middle, and high level.
Item Description
Item Description
Menu Map
Prints the menu map which shows the layout and
current settings of this machine.
All Reports
Prints all kinds of reports that this machine
provides.
Configuration
Prints a report on the machine's overall
configuration.
Supplies Info.
Supplies Information
Prints supplies’ information page.
Address Book
Prints all of the email addresses currently stored
in the machine’s memory.
System setup
194
3. Useful Setting Menus
Demo Page
Prints the demo page to check whether your
machine is printing properly or not.
Fax Send
Prints a transmission report including the fax
number, the number of pages, the elapsed time
of the job, the communication mode, and the
communication results for fax job. You can set up
your machine to automatically print a
transmission confirmation report after each fax
job.
Fax Sent
Prints information on the faxes you have recently
sent.
Fax Received
Prints information on the faxes you have recently
received.
Email Sent
Prints information on the emails you have
recently sent.
Schedule Jobs
Fax Scheduled Jobs
Prints the document list currently stored for
delayed faxes along with the starting time and
type of each operation.
JunkFax
Prints the fax numbers specified as junk fax
numbers.
Network Conf.
Network Configuration
Prints information on your machine’s network
connection and configuration.
Item Description
User Auth
Local User
Authentication
Prints the authorized users who are allowed to
use the email function.
PCL Font Prints the PCL font list.
PS Font
PS3 Font List
Prints the PS/PS3 font list.
EPSON Font Prints the EPSON font list.
KSC5843 Font Prints the KSC5843 font list.
KSC5895 Font Prints the KSC5895 font list.
KSSM Font List Prints the KSSM font list.
Net User Auth
Network User
Authentication
Prints the users and their IDs who logged in the
domain.
Usage Counter
Prints a usage page. The usage page contains the
total number of pages printed.
Fax Options Prints the information of a fax reports.
Stored Job List
Stored Jobs
Prints jobs currently stored in the optional
memory or on a mass storage device (HDD).
Completed Job
Completed Jobs
Prints list of completed jobs.
Item Description
System setup
195
3. Useful Setting Menus
12
Maintenance
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
To change the menu options:
Press (Menu) > System Setup > Maintenance on the control panel.
Or press Setup > Machine Setup > Initial Setup.
Item Description
CLR Empty Msg.
When toner cartridge is empty, this option appears. You
can clear the empty message.
Ignore Toner
You can set the machine to ignore the toner empty
message and continue printing except incoming faxes.
Supplies Life
Shows the supply life indicators (see "Monitoring the
supplies life" on page 76.)
TonerLow Alert
Customizes the level to alert toner low or toner empty
(see "Setting the toner low alert" on page 77).
Serial Number
Serial No.
Shows the machine’s serial number. When you call for
service or register as a user on the Dell website, you can
find this.
Paper Stacking
Enables the automatic linking feature for trays. when one
tray is not available for paper empty or mismatch, this
option allows your printer to feed paper from another
available tray.
Color
Allows you to adjust the color setting such as contrast
level, color registration, color density, etc.
Ram Disk
Sets some part of ram disk to the job storage area. Using
the storage area activates the job manage menu (see "Job
manage" on page 197). This allows the data from your
computer to be sent to the print queue of the ram disk.
Item Description
System setup
196
3. Useful Setting Menus
13
Clear setting
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
To change the menu options:
Press (Menu) > System Setup > Clear Setting on the control panel.
Or press Setup > Machine Setup > Restore Options.
Item Description
All Settings
Clears all of the data stored in memory and resets all
of your settings to the factory default.
Printer Setup
Restores all of the printer options to the factory
default.
Paper Setup
Restores all of the paper options to the factory
default.
Fax Setup
Fax Default
Restores all of the fax options to the factory default.
Copy Setup
Copy Default
Restores all of the copy options to the factory
default.
Scan Setup
Scan Default
Restores all of the scan options to the factory
default.
System Setup
Restores all of the system options to the factory
default.
Network Setup
Restores all of the network options to the factory
default. (Reboot required.)
Address Book
Clears all of the email address entries stored in
memory.
Fax Sent
Sent Report
Clears all records of sent faxes.
Email Sent Clears all records of sent emails.
Fax Received
Fax RCV Report
Rcvd Report
Clears all records of received faxes.
Item Description
System setup
197
3. Useful Setting Menus
14
Job manage
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
To change the menu options:
Press (Menu) > System Setup > Job Manage on the control panel.
15
Image overwrite
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
Press (Menu) > System Setup > ImageOverwrite on the control panel.
Item Description
Active Job Shows the print job lists that are waiting to be printed.
Store Job Shows the print job lists that are stored on the disk.
File Policy
If the memory already has the same name when you
entered a new file name, you can rename or overwrite it.
Item Description
Manual
You can overwrite the embedded USB memory to clear all
of the data stored in.
System setup
198
3. Useful Setting Menus
16
USB setup
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
Press USB .
17
Emulation setup
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
Press (Menu) > Print Setup > Emulation on the control panel.
Option Description
Print From Views the file list from the File Navigation. Select a file to
print.
Scan to USB
Sets scan destination to a USB. You scan the originals and
save the scanned image to a USB device.
File Manage Views the file list from the File Navigation. Select a file to
delete. You can format the USB device.
Show Space Shows the remaining space.
Item Description
Emulation Type
The machine language defines how the computer
communicates with the machine.
Setup Sets the detailed settings for the selected emulation type.
System setup
199
3. Useful Setting Menus
18
Email setup
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
Press Setup > Machine Setup > Email Setup .
19
Address book setup
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
Press Setup > Machine Setup > Address Book .
Option Description
SMTP Server Sets the SMTP server configuration.
Send to Self
Sets to send the mail to yourself so that you can
back up the email or use as a reminder.
Default To Address Sets an email destination address as a default one.
Default From Sets a sender’s email address as a default one.
Default Subject Sets an email’s subject as a default one.
Option Description
PhoneBook
Adds, views, prints or deletes the phone book list. You
also can create a group.
Email
Adds, views, prints or deletes the email list. You also can
create a group.
System setup
200
3. Useful Setting Menus
20
Document box setup
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
Doc Box Feature
Press (Menu) > Document Box > Doc Box Feature on the control
panel.
Doc Box Setup
Press (Menu) > Document Box > Doc Box Setup on the control panel.
Option Description
Add From Scan Stores scanned documents in a box. The stored file will be
named automatically as
"yearmonthdayhourminutesecond".
Task From Box Prints a document from a box.
Option Description
Add From Scan
Sets the default options for storing the document to a
box.
Task From Box
Sets the default options for printing the document from a
box.
System setup
201
3. Useful Setting Menus
21
Network setup
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
Press (Menu)> Network on the control panel,
Or press Setup > Machine Setup > Network Setup .
Option Description
TCP/IP (IPv4)
Selects the appropriate protocol and configure
parameters to use the network environment.
There are lots of parameters to be set. If you are
not sure, leave as is, or consult the network
administrator.
TCP/IP (IPv6)
Selects this option to use the network environment
through IPv6 (see "IPv6 configuration" on page 146).
Ethernet Speed Configure the network transmission speed.
802.1x
You can selects the user authentication for network
communication. For detailed information consult the
network administrator.
Wireless Selects this option to use the wireless network.
Clear Setting
Reverts the network settings to the default values.
(Reboot required.)
Network Conf.
Network
Configuration
This list shows information on your machine’s network
connection and configuration.
Net. Activate You can sets whether to use Ethernet on or off.
Option Description
4. Special Features
This chapter explains special copying, scanning, faxing, and printing features.
Altitude adjustment 203
Entering various characters 204
Setting up the fax address book 205
Printing features 209
Scan features 222
Fax features 230
Using memory/hard drive features 241
The procedures in this chapter are mainly based on Windows 7.
It may be necessary to press OK to navigate to lower-level menus for some models.
203
4. Special Features
Altitude adjustment
Print quality is affected by atmospheric pressure, which is determined by the
height of the machine above sea level. The following information will guide you
on how to set your machine for the best print quality.
Before you set the altitude value, determine the altitude where you are.
1 High 3
2 High 2
3 High 1
4 Normal
You can set the altitude value from Device Settings in Dell Printer Manager
program or Machine section in Printer Settings Utility program.
For Windows and Mac users, see "Device Settings" on page 250.
You can also set the altitude in System Setup option on the machine’s
display (see "Machine’s basic settings" on page 35).
0
4,000 m
(13,123 ft)
3,000 m
(9,842 ft)
2,000 m
(6,561 ft)
1,000 m
(3,280 ft)
4
3
2
1
204
4. Special Features
Entering various characters
As you perform various tasks, you may need to enter names and numbers. For
example, when you set up your machine, you enter your name or your
company’s name, and the fax number. When you store fax numbers or email
addresses in memory, you may also enter the corresponding names.
1
Entering alphanumeric characters
Press the button until the correct letter appears on the display. For example, to
enter the letter O, press 6, labeled with MNO. Each time you press 6, the display
shows a different letter, M, N, O, m, n, o and finally 6. To find the letter that you
want to enter, see "Keypad letters and numbers" on page 204.
You can enter a space by pressing 1 twice.
To delete the last digit or character, press the left/right or up/down arrow
button.
2
Keypad letters and numbers
Special character sets may differ from your machine depending on its
options or the models.
Some of the follow key values may not appear depending on the job you
are doing.
Key Assigned numbers, letters, or characters
1@ / . 1
2A B C a b c 2
3D E F d e f 3
4G H I g h i 4
5J K L j k l 5
6 M N O m n o 6
7P Q R S p q r s 7
8 T U V t u v 8
9W X Y Z w x y z 9
0& + - , 0
* * % ^ _ ~ ! # $ ( ) [ ]
(These symbols are available when you type for network authentication.)
# # = | ? " : { } < > ;
(These symbols are available when you type for network authentication.)
205
4. Special Features
Setting up the fax address book
3
Registering a speed dial number
1
Select (fax) > (Address Book) > New&Edit > Speed Dial on
the control panel.
Or select Setup > Machine Setup > Next > Address Book > Phone
Book > View List > Individual > (options) > Add .
2
Enter a speed dial number and press OK.
If an entry is already stored in the number you choose, the display shows the
message to allow you to change it. To start over with another speed dial
number, press (Back).
3
Enter the name you want and press OK.
4
Enter the fax number you want and press OK.
5
Press the (Cancel or Stop/Clear) button to return to ready mode.
4
Using speed dial numbers
When you are prompted to enter a destination number while sending a fax,
enter the speed dial number at which you stored the number you want.
For a one-digit (0-9) speed dial number, press and hold the
corresponding digit button on the number keypad for more than 2
seconds.
For a two- or three-digit speed dial number, press the first digit button(s)
and then hold down the last digit button for more than 2 seconds.
You can print the address book list by selecting (fax) >
(Address Book) > Print.
Setting up the fax address book
206
4. Special Features
5
Editing speed dial numbers
1
Select (fax) > (Address Book) > New&Edit > Speed Dial on
the control panel.
Or select Setup > Machine Setup > Next > Address Book > Phone
Book > View List > Individual .
2
Enter the speed dial number you want to edit and press OK.
3
Change the name and press OK.
4
Change the fax number and press OK.
5
Press (Cancel or Stop/Clear) to return to ready mode.
6
Registering a group dial number
1
Select (fax) > (Address Book) > New&Edit > Group Dial on
the control panel.
Or select Setup > Machine Setup > Next >Address Book > Phone
Book > View List > Group> (options) > Add .
2
Enter a group dial number and press OK.
If an entry is already stored in the number you choose, the display shows the
message to allow you to change it. To start over with another speed dial
number, press (Back).
3
Search by entering the first few letters of the speed dial’s name to put in
the group.
4
Select the name and number you want and press OK.
5
Select Yes when Add? appears.
6
Repeat step 3 to include other speed dial numbers into the group.
7
When you have finished, select No when Another No.? appears and
press OK.
8
Press (Cancel or Stop/Clear) to return to ready mode.
Setting up the fax address book
207
4. Special Features
7
Editing group dial numbers
1
Select (fax) > (Address Book) > New&Edit > Group Dial on
the control panel.
Or select Setup > Machine Setup > Next > Address Book > Phone
Book > View List > Group .
2
Enter the group dial number you want to edit and press OK.
3
Enter a new speed dial number to add and press OK, then Add? appears.
Enter a speed dial number stored in the group and press OK, Delete?
appears.
4
Press OK to add or delete the number.
5
Repeat step 3 to add or delete more numbers.
6
Select No at the Another No.? and press OK.
7
Press (Cancel or Stop/Clear) to return to ready mode.
8
Searching address book for an entry
There are two ways to search for a number in memory. You can either scan from
A to Z sequentially, or you can search by entering the first letters of the name
associated with the number.
1
Select ct (fax) > (Address Book) > Search&Dial > Speed Dial
or Group Dial on the control panel.
2
Enter All or ID and press OK.
3
Press the name and number or the keypad button labeled with the letter
you want to search.
For example, if you want to find the name “MOBILE,” press the 6 button,
which is labeled with “MNO.”
4
Press (Cancel or Stop/Clear) to return to ready mode.
Setting up the fax address book
208
4. Special Features
9
Printing address book
You can check your (Address Book) settings by printing a list.
1
Select ct (fax) > (Address Book) > Print on the control panel.
2
Press OK.
The machine begins printing.
209
4. Special Features
Printing features
For basic printing features, refer to the Basic Guide (see "Basic printing"
on page 49).
This feature may not be available depending on model or optional goods
(see "Features by models" on page 7).
10
Changing the default print settings
1
Click the Windows Start menu.
2
Select Control Panel > Devices and Printers.
3
Right-click on your machine.
4
Select Printing preferences.
If Printing preferences has a , you can select other printer drivers
connected to the selected printer.
5
Change the settings on each tab.
6
Click OK.
If you want to change the settings for each print job, change it in Printing
Preferences.
11
Setting your machine as a default machine
1
Click the Windows Start menu.
2
Select Control Panel > Devices and Printers.
3
Select your machine.
4
Right-click your machine and select Set as Default Printer.
If Printing preferences has a , you can select other printer drivers
connected to the selected printer.
Printing features
210
4. Special Features
12
Using advanced print features
XPS printer driver: used to print XPS file format.
See "Features by models" on page 7.
The XPS printer driver can be installed only on Windows Vista OS or
higher.
Install optional memory when an XPS job does not print because the
printer is out of memory.
For models that provide XPS driver on the software CD:
- You can install the XPS printer driver when you insert the software CD
into your CD/DVD drive. When the installation window appears, select
Advanced Installation > Custom Installation. You can select the
XPS printer driver in the Select Software and Utilities to Install
window.
For models that provide XPS driver from the Dell website, www.Dell.com
> find your product> Support or downloads.
Printing to a file (PRN)
You will sometimes need to save the print data as a file.
1
Check the Print to file box in the Print window.
2
Click Print.
3
Type in the destination path and the file name, and then click OK.
For example, c:\Temp\file name.
If you type in only the file name, the file is automatically saved in My
Documents, Documents and Settings, or Users. The saved folder may
differ, depending on your operating system or the application you are
using.
Printing features
211
4. Special Features
Understanding special printer features
You can use advanced printing features when using your machine.
To take advantage of the printer features provided by your printer driver, click Properties or Preferences in the application’s Print window to change the print
settings. The machine name, that appears in the printer properties window may differ depending on the machine in use.
Some menus may not appear on the display depending on options or models. If so, it is not applicable to your machine.
Select the Help menu or click the button from the window or press F1 on your keyboard and click on any option you want to know about (see "Using help"
on page 52).
Item Description
Multiple Pages per
Side
Selects the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages will be reduced in size and
arranged in the order you specify. You can print up to 16 pages on one sheet.
Printing features
212
4. Special Features
Poster Printing
Prints a single-page document onto 4 (Poster 2x2), 9 (Poster 3x3), or 16 (Poster 4x4) sheets of paper, for the purpose of pasting the sheets
together to form one poster-size document.
Select the Poster Overlap value. Specify Poster Overlap in millimeters or inches by selecting the radio button on the upper right of Basic tab
to make it easier to paste the sheets together.
Booklet Printing
a
Prints your document on both sides of a sheet of paper and arranges the pages so that the paper can be folded in half after printing to produce
a booklet.
If you want to make a booklet, you need to print on Letter, Legal, A4, US Folio, or Oficio sized print media.
The Booklet Printing option is not available for all paper sizes. Select the available paper Size option under the Paper tab to see what
paper sizes are available.
If you select an unavailable paper size, this option can be automatically canceled. Select only available paper (paper without or
mark).
Double-sided
Printing
Double-sided
Printing (Manual)
a
Print on both sides of a sheet of paper (duplex). Before printing, decide how you want your document oriented.
You can use this feature with Letter, Legal, A4, US Folio or Oficio sized paper
If your machine does not have a duplex unit, you should complete the printing job manually. The machine prints every other page of
the document first. After that, a message appears on your computer.
Skip Blank Pages feature does not work when you select the duplex option.
Item Description
8
9
Printing features
213
4. Special Features
Double-sided
Printing
Double-sided
Printing (Manual)
a
Printer Default: If you select this option, this feature is determined by the settings you have selected on the control panel of the machine.
This option is available only when you use the PCL/XPS printer driver.
None: Disables this feature.
Long Edge: This option is the conventional layout used in bookbinding.
Short Edge: This option is the conventional layout used in calendars.
Reverse Double-Sided Printing: Check this option to reverse the print order when duplex printing. This option is not available when you
use Double-sided Printing (Manual).
Paper Options Changes the size of a document to appear larger or smaller on the printed page by entering in a percentage by which to enlarge or decrease the
document.
Watermark The watermark option allows you to print text over an existing document. For example, you use it when you want to have large gray letters
reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all pages of a document.
Item Description
Printing features
214
4. Special Features
Watermark
(Creating a
watermark)
a To change the print settings from your software application, access Printing Preferences.
b Click the Advanced tab, select Edit from the Watermark drop-down list. The Edit Watermarks window appears.
c Enter a text message in the Watermark Message box.
You can enter up to 256 characters. The message displays in the preview window.
Watermark
(Editing a watermark)
a To change the print settings from your software application, access Printing Preferences.
b Click the Advanced tab, select Edit from the Watermark drop-down list. The Edit Watermarks window appears.
c Select the watermark you want to edit from the Current Watermarks list and change the watermark message and options.
d Click Update to save the changes.
e Click OK or Print until you exit the Print window.
Watermark
(Deleting a
watermark)
a To change the print settings from your software application, access Printing Preferences.
b Click the Advanced tab, select Edit from the Watermark drop-down list. The Edit Watermarks window appears.
c Select the watermark you want to delete from the Current Watermarks list and click Delete.
d Click OK or Print until you exit the Print window.
Overlay
a
This option is available only when you use the PCL/SPL printer driver (see "Software" on page 7).
An overlay is text and/or images stored in the computer hard disk drive (HDD) as a special file format that can be printed on any document.
Overlays are often used to take the place of letterhead paper. Rather than using preprinted letterhead, you can create an overlay containing
exactly the same information that is currently on your letterhead. To print a letter with your company’s letterhead, you do not need to load
preprinted letterhead paper in the machine: just print the letterhead overlay on your document.
To use a page overlay, you must create a new page overlay containing your logo or image.
The overlay document size must be the same as the document you print with the overlay. Do not create an overlay with a watermark.
The resolution of the overlay document must be the same as that of the document you will print with the overlay.
Item Description
Printing features
215
4. Special Features
Overlay
a
(Creating a new page
overlay)
a To save the document as an overlay, access Printing Preferences.
b Click the Advanced tab, and select Edit from the Text drop-down list. Edit Overlay window appears.
c In the Edit Overlay window, click Create.
d In the Save As window, type a name up to eight characters in the File name box. Select the destination path, if necessary (The default is
C:\Formover).
e Click Save. The name appears on the Overlay List.
f Click OK or Print until you exit the Print window.
The file is not printed. Instead, it is stored on your computer hard disk drive.
Overlay
a
(Using a page overlay)
a Click the Advanced tab.
b Select the desired overlay from the Text drop-down list.
c If the overlay file you want does not appear in the Text drop-down list, select Edit... from the list and click Load. Select the overlay file you
want to use.
If you have stored the overlay file you want to use in an external source, you can also load the file when you access the Open window.
After you select the file, click Open. The file appears in the Overlay List box and is available for printing. Select the overlay from the Overlay
List box.
d If necessary, check Confirm Page Overlay When Printing box. If this box is checked, a message window appears each time you submit a
document for printing, asking you to confirm printing an overlay on your document.
If this box is not checked and an overlay has been selected, the overlay automatically prints with your document.
e Click OK or Print until you exit the Print window.
Overlay
a
(Deleting a page
overlay)
a In the Printing Preferences window, click the Advanced tab.
b Select Edit in the Text drop down list.
c Select the overlay you want to delete from the Overlay List box.
d Click Delete.
e When a confirming message window appears, click Yes.
f Click OK or Print until you exit the Print window. You can delete page overlays that you no longer use.
Item Description
Printing features
216
4. Special Features
Print Mode
This feature is available only if you have installed the optional memory or mass storage device (HDD) (see "Variety feature" on page 7).
Some menus may not appear on the display depending on options or models. If so, it is not applicable to your machine.
Print Mode: The default Print Mode is Normal, which is for printing without saving the printing file in the memory.
- Normal: This mode prints without storing your document in the optional memory.
- Proof: This mode is useful when you print more than one copy. You can print one copy first to check, then print the rest of the copies later.
- Confidential: This mode is used for printing confidential documents. You need to enter a password to print.
- Store: Select this setting to save a document in the mass storage device (HDD) without printing.
- Store and Print: This mode is used when printing and storing document at the same time.
- Spool: This option can be useful when handling large amounts of data. If you select this setting, the printer spools the document into the
mass storage device (HDD) and then prints it from the mass storage device (HDD) queue, decreasing the computer’s work load.
- Print Schedule: Select this setting to print the document at a specified time.
User ID: This option is used when you need to find a saved file using the control panel.
Job Name: This option is used when you need to find a saved file using the control panel.
Job Encryption
Encrypts printing data first, and transmits it to the machine. This feature protects the printing information even though the data is snatched on
a network.
Job Encryption feature is enabled only when the mass storage device (HDD) is installed. The mass storage device (HDD) is used to
decrypt the printing data (see "Variety feature" on page 7).
a. This option is not available when you use XPS driver.
Item Description
Printing features
217
4. Special Features
13
Using Direct Printing Utility
Direct Printing Utility may not be available depending on model or
optional goods (see "Software" on page 7).
Available for Windows OS users only.
What is Direct Printing Utility?
Direct Printing Utility is a program that sends the PDF files directly to your
machine to print without having to opening the file.
To install this program, select Advanced Installation > Custom Installation
and put a check mark in this program when you install the printer driver.
Mass storage device (HDD) should be installed on your machine, to print
files using this program. (see "Variety feature" on page 7).
You cannot print PDF files that are restricted. Deactivate the printing
restriction feature and retry printing.
You cannot print PDF files that are restricted by a password. Deactivate
the password feature, and retry printing.
Whether or not a PDF file can be printed using the Direct Printing Utility
program depends on how the PDF file was created.?
The Direct Printing Utility program supports PDF version 1.7 and below.
For higher versions, you must open the file to print it.
Printing
There are several ways you can print using the Direct Printing Utility.
1
From the Start menu select Programs or All Programs > Dell Printers
> Direct Printing Utility > Direct Printing Utility.
The Direct Printing Utility window appears.
For Windows 8, from Charms, select Search > Apps.
2
Select your machine from the Select Printer drop-down list and click
Browse.
3
Select the file you wish to print and click Open.
The file is added in the Select Files section.
4
Customize the machine settings for your needs.
5
Click Print. The selected PDF file is sent to the machine.
Printing features
218
4. Special Features
Using the right-click menu
1
Right-click on the PDF file to print and select Direct Printing.
The Direct Printing Utility window appears with the PDF file is added.
2
Select the machine to use.
3
Customize the machine settings.
4
Click Print. The selected PDF file is sent to the machine.
14
Mac printing
Some features may not be available depending on models or options. It
means that the features are not supported.
Printing a document
When you print with a Mac, you need to check the printer driver settings in each
application you use. Follow the steps below to print from a Mac:
1
Open the document to print.
2
Open the File menu and click Page Setup (Document Setup in some
applications).
3
Choose your paper size, orientation, scaling, other options, and make
sure that your machine is selected. Click OK.
4
Open the File menu and click Print.
5
Choose the number of copies and indicate which pages to print.
6
Click Print.
Printing features
219
4. Special Features
Changing printer settings
You can use advanced printing features when using your machine.
Open an application and select Print from the File menu. The machine name,
which appears in the printer properties window, may differ depending on the
machine in use. Except for the name, the composition of the printer properties
window is similar to the following.
Printing multiple pages on one sheet
You can print more than one page on a single sheet of paper. This feature
provides a cost-effective way to print draft copies.
1
Open an application, and select Print from the File menu.
2
Select Layout from the drop-down list under Orientation. In the Pages
per Sheet drop-down list, select the number of pages you want to print
on one sheet of paper.
3
Select the other options to use.
4
Click Print.
The machine prints the selected number of pages to print on one sheet
of paper.
Printing on both sides of the paper
Some features may not be available depending on models or options. It
means that the features are not supported (see "Variety feature" on page 7).
Before printing in the duplex mode, decide on which edge you will be binding
your finished document. The binding options are, as follows:
Long-Edge Binding: This option is the conventional layout used in book
binding.
Short-Edge Binding: This option is the type often used with calendars.
1
From your Mac application, select Print from the File menu.
2
Select Layout from the drop-down list under Orientation.
3
Select a binding orientation from the Two-Sided option.
4
Select the other options to use.
5
Click Print and the machine prints on both sides of the paper.
If you print more than 2 copies, the first copy and the second copy might
print on the same sheet of paper. Avoid printing on both sides of paper
when you are printing more than 1 copy.
Printing features
220
4. Special Features
Using help
Click the question mark on the bottom-left corner of the window and click on
the topic you want to know about. A pop-up window appears with information
about that option's feature, which is provided from the driver.
15
Linux printing
Some features may not be available depending on models or options. It
means that the features are not supported.
Printing from applications
There are a lot of Linux applications that allow you to print using Common UNIX
Printing System (CUPS). You can print on your machine from any such
application.
1
Open the document to print
2
Open the File menu and click Page Setup (Print Setup in some
applications).
3
Choose your paper size, orientation, and make sure that your machine is
selected. Click Apply.
4
Open the File menu and click Print.
5
Select your machine to print.
6
Choose the number of copies and indicate which page to print.
Printing features
221
4. Special Features
7
Change other printing options in each tab, if necessary.
8
Click Print.
Automatic/manual duplex printing may not be available depending on
models. You can alternatively use the lpr printing system or other
applications for odd-even printing.
Printing files
You can print many different types of files on your machine using the standard
CUPS, directly from the command line interface. The CUPS lpr utility allows you
to do that. You can print these files by using the command format below.
lp -d <printer name> -o <option> <file name>
Please refer to lp or man page on your system for more details.
Configuring Printer Properties
Using the Printer Properties window provided by the Printers configuration,
you can change the various properties for your machine as a printer.
1
Open the Unified Driver Configurator.
If necessary, switch to Printers configuration.
2
Select your machine on the available printers list and click Properties.
3
The Printer Properties window appears.
The following five tabs display at the top of the window:
General: Allows you to change the printer location and name. The
name entered in this tab displays on the printer list in Printers
configuration.
Connection: Allows you to view or select another port. If you change
the machine port from USB to parallel or vice versa while in use, you
must re-configure the machine port in this tab.
Driver: Allows you to view or select another machine driver. By
clicking Options, you can set the default device options.
Jobs: Shows the list of print jobs. Click Cancel job to cancel the
selected job and select the Show completed jobs check box to see
previous jobs on the job list.
Classes: Shows the class that your machine is in. Click Add to Class
to add your machine to a specific class or click Remove from Class
to remove the machine from the selected class.
4
Click OK to apply the changes and close the Printer Properties window.
222
4. Special Features
Scan features
For basic scanning features, refer to the Basic Guide (see "Basic scanning"
on page 59).
This feature may not be available depending on model or optional goods
(see "Features by models" on page 7).
The maximum resolution that can be achieved depends upon various
factors, including computer speed, available disk space, memory, the
size of the image being scanned, and bit depth settings. Thus, depending
on your system and what you are scanning, you may not be able to scan
at certain resolutions, especially using enhanced dpi.
16
Basic scanning method
This feature may not be available depending on model or optional goods
(see "Variety feature" on page 7).
You can scan the originals with your machine via an USB cable or the network.
The following methodoloqies can be used for scanning your documents:
Scan to PC: Scan the originals from the control panel. Then, the scanned
data will be stored in the connected computers My Documents folder (see
"Basic Scanning" on page 59).
TWAIN: TWAIN is the one of a preset imaging applications. Scanning an
image launches the selected application, enabling you to control the
scanning process. This feature can be used via the local connection or the
network connection (see "Scanning from image editing program" on page
224).
Dell Scan Assistant/Dell Document Creator: You can use this program to
scan images or documents.
- See "Scanning with Dell Scan Assistant" on page 225.
WIA: WIA stands for Windows Images Acquisition. To use this feature, your
computer must be connected directly with the machine via an USB cable
(see "Scanning using the WIA driver" on page 225).
USB Memory: You can scan a document and save the scanned image onto
an USB memory device.
Email: You can send the scanned image as an email attachment.
FTP/SMB: You can scan an image and upload it to an FTP/SMB server.
Scan features
223
4. Special Features
17
Setting the scan settings in the computer
This feature may not be available depending on model or optional goods
(see "Features by models" on page 7).
1
Open Dell Printer Manager (see "Using Dell Printer Manager" on page
248).
2
Select the appropriate machine from the Printer List.
3
Select Scan to PC Settings menu.
4
Select the option you want.
Scan Activation: Determines whether or not scanning is enabled on
the device.
Basic tab: Contains settings related to general scan and device
settings.
Image tab: Contains settings related to image altering.
5
Press Save > OK.
18
Scanning from network connected machine
The machine that does not support the network interface, it will not be able
to use this feature (see "Rear view" on page 20).
Make sure the printer driver is installed on your computer using the software CD,
since the printer driver includes the scan program (see "Installing the driver
locally" on page 24).
1
Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 46).
2
Select (Scan) > Scan to PC > Network PC on the control panel.
Or select Scan > Network PC .
If you see Not Available message, check the port connection.
3
Select your registered computer ID, and enter the Password if
necessary.
Scan features
224
4. Special Features
ID is the same ID as the registered scan ID for Dell Printer Manager >
Switch to advanced mode > Scan to PC Settings.
Password is the 4 digit number registered password for Dell Printer
Manager > Switch to advanced mode > Scan to PC Settings.
4
Select the option you want and press OK.
5
Scanning begins.
Scanned image is saved in computer’s C:\Users\users name\My
Documents. The saved folder may differ, depending on your operating
system or the application you are using.
19
Scanning from image editing program
You can scan and import documents at the image editing software such as
Adobe Photoshop, if the software is TWAIN-compliant. Follow the steps below
to scan with TWAIN-compliant software:
1
Make sure that the machine is connected to your computer and
powered on.
2
Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 46).
3
Open an application, such as Adobe Photoshop.
4
Click File > Import, and select the scanner device.
5
Set the scan options.
6
Scan and save your scanned image.
Scan features
225
4. Special Features
20
Scanning using the WIA driver
Your machine supports the Windows Image Acquisition (WIA) driver for
scanning images. WIA is one of the standard components provided by Microsoft
Windows 7 and works with digital cameras and scanners. Unlike the TWAIN
driver, the WIA driver allows you to scan and easily adjust images without using
additional software:
The WIA driver works only on Windows OS (not supported Windows 2000)
with a USB port.
1
Make sure that the machine is connected to your computer and
powered on.
2
Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 46).
3
Click Start > Control Panel > Hardware and Sound > Devices and
Printers.
4
Right-click on device driver icon in Printers and Faxes > Start Scan.
5
New Scan application appears.
6
Choose your scanning preferences and click Preview to see your
preferences affect the picture.
7
Scan and save your scanned image.
21
Scanning with Dell Scan Assistant
This feature may not be available depending on model or optional goods
(see "Features by models" on page 7).
For Windows, you need to download Scan Assistant from the
Dellwebsite to install the printer software (http://www.Dell.com > find
your product > Support or Downloads). For Mac, open the Applications
folder > Dell folder > DellScan Assistant.
For Windows, you can use the OCR (Optical Character Reader) feature
from Dell Scan Assistant program.
1
Download the software from the Dell website then unpack andinstall it.
2
Make sure that the machine is connected to your computer and
powered on.
3
Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 46).
Scan features
226
4. Special Features
4
Click Start > All programs > Dell Printers, and start Dell Scan
Assistant.
Select the Help menu from the window and click on any option you want to
know about.
5
Set the scan options.
6
Click Scan.
22
Mac scanning
Scanning from USB connected machine
1
Make sure that the machine is connected to your computer and
powered on.
2
Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 46).
3
Start Applications and click Image Capture.
If No Image Capture device connected message appears, disconnect the
USB cable and reconnect it. If the problem continues, refer to the Image
Capture’s help.
4
Select the option you want.
5
Scan and save your scanned image.
If scanning does not operate in Image Capture, update Mac OS to the latest
version.
Scanning from network connected machine
Network or wireless model only (see "Features by models" on page 7).
1
Make sure that your machine is connected to a network.
2
Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 46).
3
Start Applications and click Image Capture.
Scan features
227
4. Special Features
4
According to OS, follow steps below.
•For 10.5
-Click Devices > Browse Devices on Menu bar.
- Make sure that Connected checkbox is checked beside your
machine in Bonjour Devices.
- If you want to scan using TWAIN, refer to the Mac OS X10.4 steps
above.
For 10.6 -10.8, select your device below SHARED.
5
Set the scan options on this program.
6
Scan and save your scanned image.
If scanning does not operate in Image Capture, update Mac OS to the
latest version.
For more information, refer to the Image Capture’s help.
You can also scan using TWAIN-compliant software, such as Adobe
Photoshop.
23
Linux scanning
Scanning
1
Make sure that the machine is connected to your computer and
powered on.
2
Double-click the Unified Driver Configurator on your desktop.
3
Click the button to switch to Scanners Configuration.
Scan features
228
4. Special Features
4
Select the scanner on the list.
5
Click Properties.
6
Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 46).
7
From the Scanner Properties window, click Preview.
8
The document is scanned and the image preview appears in the
Preview Pane.
9
Drag the pointer to set the image area to be scanned in the Preview
Pane.
10
Select the option you want.
11
Scan and save your scanned image.
For later use, you can save as your scan settings and add it to the Job Type
drop-down list.
Scan features
229
4. Special Features
Editing an image with Image Manager
The Image Manager application provides you with menu commands and tools
to edit your scanned image.
230
4. Special Features
Fax features
For basic faxing features, refer to the Basic Guide (see "Basic faxing" on
page 60).
24
Automatic redialing
When the number you have dialed is busy or there is no answer when you send
a fax, the machine automatically redials the number. The redial time depends on
the country's factory default setting.
When the display shows Retry Redial?, press (Start) button to redial the
number without waiting. To cancel the automatic redialing, press (Cancel or
Stop/Clear).
To change the time interval between redials and the number of redial attempts.
1
Press (fax) > (Menu)> Fax Setup > Sending on the control
panel.
2
Select Redial Times or Redial Term you want.
3
Select the option you want.
25
Redialing the fax number
1
Press (Redial/Pause) button on the control panel.
2
Select the fax number you want.
Ten recently sent fax numbers with ten received Caller IDs are shown.
3
When an original is loaded in the document feeder, the machine
automatically begins to send.
If an original is placed on the scanner glass, select Yes to add another
page. Load another original and press OK. When you have finished,
select No when Another Page? appears.
26
Confirming a transmission
When the last page of your original has been sent successfully, the machine
beeps and returns to ready mode.
When something goes wrong while sending your fax, an error message appears
on the display. If you receive an error message, press (Cancel or Stop/Clear)
to clear the message and try to send the fax again.
Fax features
231
4. Special Features
You can set your machine to print a confirmation report automatically each
time sending a fax is completed. Press (fax) > (Menu) > Fax Setup
> Sending > Send Report on the control panel.
27
Sending a fax in the computer
This feature may not be available depending on model or optional goods
(see "Features by models" on page 7).
You can send a fax from your computer without going to the machine.
To send a fax from your computer, the Dell Network PC Fax program must be
installed. This program will be installed when you installed the printer driver.
1
Open the document to be sent.
2
Select Print from the File menu.
The Print window will be displayed. It may look slightly different
depending on your application.
3
Select Dell Network PC Fax from the Print window
4
Click Print or OK.
5
Enter the recipients’ numbers and select the option
Select the Help menu or from the window and click on any option you want
to know about.
6
Click Send.
Fax features
232
4. Special Features
28
Delaying a fax transmission
You can set your machine to send a fax at a later time when you will not be
present. You cannot send a color fax using this feature.
1
Place a single document face down on the document glass, or load the
documents face up into the document feeder.
2
Press (fax) on the control panel.
3
Adjust the resolution and the darkness to suit your fax needs.
4
Press (Menu) > Fax Feature > Delay Send on the control panel.
Or select Fax > Delayed Send > To .
5
Enter the number of the receiving fax machine and press OK.
6
The display asks you to enter another fax number to send the document.
7
To enter more fax numbers, press OK when Yes highlights and repeat
steps 5.
You can add up to 10 destinations.
Once you entered a group dial number, you cannot enter another group
dial numbers anymore.
8
Enter the job name and the time.
If you set a time earlier than the current time, the fax will be sent at that time
on the following day.
9
The original is scanned into memory before transmission.
The machine returns to ready mode. The display reminds you that you
are in ready mode and that a delayed fax is set.
You can check the list of delayed fax jobs.
Press (Menu) > System Setup > Report > Schedule Jobs on the
control panel.
Fax features
233
4. Special Features
Adding documents to a reserved fax
1
Place a single document face down on the document glass, or load the
documents face up into the document feeder.
2
Press (fax) > (Menu) > Fax Feature > Add Page on the control
panel.
3
Select the fax job and press OK.
When you have finished, select No when Another Page? appears. The
machine scans the original into memory.
4
Press (Cancel or Stop/Clear) to return to ready mode.
Canceling a reserved fax job
1
Press (fax) > (Menu) > Fax Feature > Cancel Job on the control
panel.
2
Select the fax job you want and press OK.
3
Press OK when Yes highlights.
The selected fax is deleted from memory.
4
Press (Stop/Clear) to return to ready mode.
29
Sending a priority fax
This function is used when a high priority fax need to be sent ahead of reserved
operations. The original is scanned into memory and immediately transmitted
when the current operation is finished.
1
Place a single document face down on the document glass, or load the
documents face up into the document feeder.
2
Press (Fax) > (Menu) > Fax Feature > Priority Send on the
control panel.
Or select Fax > Priority Send > To .
3
Enter the destination fax number and press OK.
4
Enter the job name and press OK.
5
If an original is placed on the scanner glass, select Yes to add another
pages. Load another original and press OK.
When you have finished, select No when Another Page? appears.
The machine starts to scan and send a fax to destinations.
Fax features
234
4. Special Features
30
Forwarding a sent fax to another destination
You can set the machine to forward the received or sent fax to other destination
by a fax. If you are out of office but have to receive the fax, this feature may be
useful.
Though you sent or received a color fax, the data is forwarded in
grayscale.
1
Place a single document face down on the document glass, or load the
documents face up into the document feeder.
2
Press (fax) > (Menu) > Fax Feature > Forward > Fax > Send
Forward > On on the control panel.
Or select Setup > Machine Setup > Fax Setup > Forward > Fax> Send
Forward > On .
Forward options may not be available depending on model or optional
goods (see "Variety feature" on page 7).
3
Enter the destination fax number, email address, or server address and
press OK.
4
Press (Cancel or Stop/Clear) to return to ready mode.
Subsequent sent faxes will be forwarded to the specified fax machine.
31
Forwarding a received fax
You can set the machine to forward the received or sent fax to other destination
by a fax. If you are out of office but have to receive the fax, this feature may be
useful.
Though you sent or received a color fax, the data is forwarded in grayscale.
1
Press (fax) > (Menu) > Fax Feature > Forward > Fax > Receive
Forward or RCV Forward > Forward on the control panel.
Or select Setup > Machine Setup > Fax Setup > Forward > Fax >
Receive Forward or RCV Forward > On .
Forward options may not be available depending on model or optional
goods (see "Variety feature" on page 7).
To set the machine to print out a fax when fax forwarding has been
completed, select Forward&Print.
2
Enter the destination fax number, email address, or server address and
press OK.
Fax features
235
4. Special Features
3
Enter the starting tim and ending time, then press OK.
4
Press (Cancel or Stop/Clear) to return to ready mode.
Subsequent sent faxes will be forwarded to the specified fax machine.
32
Sending faxes on both sides of paper
This is available only when you load originals into the document feeder.
Some menus may not appear on the display depending on options or
models. If so, it is not applicable to your machine.
This feature may not be available depending on model or optional goods
(see "Features by models" on page 7).
1
Place a single document face down on the document glass, or load the
documents face up into the document feeder.
2
Press (fax) > Duplex on the control panel.
Or select Fax > Select the menu you want > Select Duplex from the sub-
menus > .
Off: Send faxes in normal mode.
2 Side: Send faxes on both sides of the original.
2->1Side ROT2: Send faxes on both sides of the original and prints
each one on a separate sheet, but the information on the back side
of the printout is rotated 180°.
3
Press OK.
33
Receiving a fax in the computer
This feature may not be available depending on model or optional goods
(see "Features by models" on page 7).
To use this feature, set the option on the control panel:
Press (fax) > (Menu) > Fax Feature > Forward > PC > On the
control panel.
Or select Setup > Machine Setup > Next > Fax Setup > Forward > PC
> On .
1
Open the Dell Printer Manager.
2
Select the appropriate machine from the Printer List.
3
Select Fax to PC Settings menu.
4
Use Enable Fax Receiving from Device to change the fax settings.
Image Type: Convert the received faxes to PDF or TIFF.
Save Location: Select location to save the converted faxes.
Fax features
236
4. Special Features
Prefix: Select prefix.
Print received fax: After receiving the fax, set prints information for
the received fax.
Notify me when complete: Set to show the popup window to notify
receiving a fax.
Open with default application: After receiving the fax, open it with
default application.
None: After receiving a fax, the machine does not notify the user or
opens the application.
5
Press Save > OK.
34
Changing the receive modes
1
Press (fax) > (Menu) > Fax Setup > Receiving > Receive Mode
on the control panel.
Or select Setup > Machine Setup > Next > Default Setting > Fax
Default > Common > Receive Mode .
2
Select the option you want.
Fax: Answers an incoming fax call and immediately goes into the fax
reception mode.
Tel: Receives a fax by pressing (On Hook Dial) and then
(Start) button.
Ans/Fax: Is for when an answering machine attached to your
machine. Your machine answers an incoming call, and the caller can
leave a message on the answering machine. If the fax machine
senses a fax tone on the line, the machine automatically switches to
Fax mode to receive the fax.
To use the Ans/Fax mode, attach an answering machine to the EXT socket
on the back of your machine.
DRPD: You can receive a call using the Distinctive Ring Pattern
Detection (DRPD) feature. Distinctive Ring is a telephone company
service which enables an user to use a single telephone line to
answer several different telephone numbers. For further details, see
"Receiving faxes using DRPD mode" on page 237.
This setting may not be available depending on your country.
3
Press OK.
4
Press (Cancel or Stop/Clear) to return to ready mode.
Fax features
237
4. Special Features
35
Receiving manually in Tel mode
You can receive a fax call by pressing (On Hook Dial) button and then
pressing (Start) when you hear a fax tone. If your machine has a handset,
you can answer calls using the handset (see "Features by models" on page 7).
36
Receiving in Answering Machine/Fax mode
To use this mode, you must attach an answering machine to the EXT socket on
the back of your machine. If the caller leaves a message, the answering machine
stores the message. If your machine detects a fax tone on the line, it
automatically starts to receive the fax.
If you have set your machine to this mode and your answering machine
is switched off, or no answering machine is connected to EXT socket,
your machine automatically goes into Fax mode after a predefined
number of rings.
If the answering machine has a user-selectable ring counter, set the
machine to answer incoming calls within 1 ring.
If the machine is in Tel mode, disconnect or switch off the answering
machine with the fax machine. Otherwise, the outgoing message from
the answering machine will interrupt your phone conversation.
37
Receiving faxes with an extension telephone
When you are using an extension telephone connected to the EXT socket, you
can receive a fax from someone you are talking to on the extension telephone,
without going to the fax machine.
When you receive a call on the extension phone and hear fax tones, press the
keys *9* on the extension phone. The machine receives the fax.
*9* is the remote receive code preset at the factory. The first and the last
asterisks are fixed, but you can change the middle number to whatever you
want.
While you are talking over the telephone connected to the EXT socket, copy
and scan features are not available.
38
Receiving faxes using DRPD mode
This setting may not be available depending on your country. Distinctive Ring is
a telephone company service which enables an user to use a single telephone
line to answer several different telephone numbers. This feature is often used by
answering services who answer telephones for many different clients and need
to know which number someone is calling in on to properly answer the phone.
Fax features
238
4. Special Features
This setting may not be available depending on your country.
1
Select (fax) > (Menu) > Fax Setup > Receiving > DRPD Mode
> Waiting Ring on the control panel.
Or select Setup > Machine Setup > Next > Default Setting > Fax
Default > Common > Receive Mode > DRPD .
2
Call your fax number from another telephone.
3
When your machine begins to ring, do not answer the call. The machine
requires several rings to learn the pattern.
When the machine completes learning, the display shows Completed
DRPD Setup. If the DRPD setup fails, Error DRPD Ring appears.
4
Press OK when DRPD appears and start over from step 2.
DRPD must be set up again if you re-assign your fax number, or connect
the machine to another telephone line.
After DRPD has been set up, call your fax number again to verify that the
machine answers with a fax tone. Then have a call placed to a different
number assigned to that same line to be sure the call is forwarded to the
extension telephone or answering machine plugged into the EXT socket.
39
Receiving in secure receiving mode
This feature may not be available depending on model or optional goods
(see "Features by models" on page 7).
You may need to prevent your received faxes from being accessed by
unauthorized people. Turn on secure receiving mode, then all incoming faxes
go into memory. You can print the incoming faxes with entering the password.
To use the secure receiving mode, activate the menu from (fax) >
(Menu) > Fax Feature > Secure Receive on the control panel.
Or select Setup > Machine Setup > Next > Fax Setup > Secure Receive .
Printing received faxes
1
Select (fax) > (Menu) > Fax Feature > Secure Receive > Print
on the control panel.
Or select Setup > Machine Setup > Next > Fax Setup > Secure Receive
> Print .
2
Enter a four-digit password and press OK.
Fax features
239
4. Special Features
3
The machine prints all of the faxes stored in memory.
40
Printing faxes on both sides of the paper
Some menus may not appear on the display depending on options or
models. If so, it is not applicable to your machine.
This feature may not be available depending on model or optional goods
(see "Features by models" on page 7).
1
Place a single document face down on the document glass, or load the
documents face up into the document feeder.
2
Press (fax) > (Menu) > Fax Setup > Receiving > Duplex Print
on the control panel.
Off: Prints in Normal mode.
Long Edge: Prints pages to be read like a book.
Short Edge: Prints pages to be read by flipping like a note pad.
3
Press OK.
4
Press (Cancel or Stop/Clear) to return to ready mode.
41
Receiving faxes in memory
Since your machine is a multi-tasking device, it can receive faxes while you are
making copies or printing. If you receive a fax while you are copying or printing,
your machine stores incoming faxes in its memory. Then, as soon as you finish
copying or printing, the machine automatically prints the fax.
If fax is received and being printed, other copy and print jobs cannot be
processed at the same time.
2
5
3
Fax features
240
4. Special Features
42
Printing sent fax report automatically
You can set the machine to print a report with detailed information about the
previous 50 communication operations, including time and dates.
1
Press (fax) > (Menu) > Fax Setup > Auto Report > On on the
control panel.
2
Press (Cancel or Stop/Clear) to return to ready mode.
241
4. Special Features
Using memory/hard drive features
You can use this feature in the models that have a mass storage device
(HDD) or memory (see "Variety feature" on page 7).
43
Setting up the optional memory
From the printer driver
After installing the optional memory, you can use advanced printing features,
such as proofing a job and specifying of printing a private job in the Print
window. Select Properties or Preference, and configure the printing mode.
From the control panel
If your machine has optional memory or an optional hard drive, you can use
these features from the (Menu) button> System Setup > Job
Management.
Active Job: All of the print jobs waiting to be printed are listed in the active
job queue in the order you sent them to the printer. You can delete a job
from the queue before printing, or promote a job to print sooner.
File Policy: You can choose the file policy for generating file name before
you proceed with the job through optional memory. If the optional memory
already has the same name when you entered a new file name, you can
rename or overwrite it.
Stored Job: You can print or delete a stored job.
Some menus may not appear on the display depending on options or
models. If so, it is not applicable to your machine.
After installing the hard drive, you can also print the predefined
document templates from the (Menu) button > System Setup >
Form Menu.
5. Useful Management
Tools
This chapter introduces management tools provided to help you make full use of your machine.
Accessing management tools 243
Using Firmware update utility 244
Using Dell Supplies Ordering Utility 245
Using Embedded Web Service 246
Using Dell Printer Manager 248
Using Dell Printer Status 251
Using Dell Printer Experience 253
Using the Linux Unified Driver Configurator 258
243
5. Useful Management Tools
Accessing management tools
Dell provides a variety of management tools for Dell printers.
1
Make sure that the machine is connected to your computer and powered on.
2
From the Start menu, select Programs or All Programs.
For Windows 8, from the Charms, select Search > Apps.
3
Find Dell Printers.
4
Under Dell Printers, you can see installed management tools.
5
Click the management tool you want to use.
After installing the driver, for some management tools, you can access them directly from the Start screen by clicking on the corresponding tile.
For Windows 8, after installing the driver, for some management tools, you can access them directly from the Start screen by clicking on the corresponding tile.
244
5. Useful Management Tools
Using Firmware update utility
Firmware Update Utility allows you to maintain your machine by upgrading firmware.
1
From the Start menu, select Programs or All Programs > Dell > Dell Printers > your printer driver name > Firmware Update Utility.
2
Download the latest firmware. Click http://www.dell.com/support.
3
If your printer is connected with an USB cable, click USB Connected Printer or Network Connected Printer.
4
Click Browse and select the downloaded firmware file.
5
Click Update Firmware.
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5. Useful Management Tools
Using Dell Supplies Ordering Utility
To order replacement toner cartridges or supplies from Dell:
Availabe for Windows or Mac OS users only.
1
Double-click the Dell Supplies Ordering Utility icon on your desktop.
OR
From the Start menu, select Programs or All Programs >Dell > Dell
Printers > your printer driver name > Dell Supplies Ordering Utility.
For Mac,
Open the Applications folder > Dell folder > Dell Supplies Ordering
Utility.
2
The Dell Supplies Ordering Utility window opens.
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5. Useful Management Tools
Using Embedded Web Service
Internet Explorer 6.0 or higher is the minimum requirement for
Embedded Web Service.
Embedded Web Service explanation in this user’s guide may differ from
your machine depending on its options or models.
Network model only (see "Software" on page 7).
1
Accessing Embedded Web Service
1
Access a web browser, such as Internet Explorer, from Windows.
Enter the machine IP address of your printer (http://xxx.xxx.xxx.xxx) in
the address field and press the Enter key or click Go.
2
Your machine’s embedded website opens.
Logging into Embedded Web Service
Before configuring options in Embedded Web Service, you need to log-in as an
administrator. You can still use Embedded Web Service without logging in but
you won’t have access to Settings tab and Security tab.
1
Click Login on the upper right of the Embedded Web Service website.
2
Type in the ID and Password then click Login.
ID: admin
Password: dell00000
2
Embedded Web Service overview
Some tabs may not appear depending on your model.
Information tab
This tab gives you general information about your machine. You can check
things, such as remaining amount of toner. You can also print reports, such as an
error report.
Active Alerts: Shows the alerts that have occurred in the machine and their
severity.
Supplies: Shows how many pages are printed and amount of toner left in
the cartridge.
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5. Useful Management Tools
Usage Counters: Shows the usage count by print types: simplex and
duplex.
Current Settings: Shows the machine’s and network’s information.
Print information: Prints reports such as system related reports, e-mail
address, and font reports.
Settings tab
This tab allows you to set configurations provided by your machine and
network. You need to log-in as an administrator to view this tab.
Machine Settings tab: Sets options provided by your machine.
Network Settings tab: Shows options for the network environment. Sets
options such as TCP/IP and network protocols.
Security tab
This tab allows you to set system and network security information. You need to
log-in as an administrator to view this tab.
System Security: Sets the system administrator’s information and also
enables or disables machine features.
Network Security: IPv4/IPv6 filtering.
User Access Control: Classifies users into several groups according to each
user’s role. Each user’s authorization, authentication and accounting will be
controlled by the group’s role definition.
Maintenance tab
This tab allows you to maintain your machine by upgrading firmware and
setting contact information for sending emails. You can also connect to Dell
website or download drivers by selecting the Link menu.
Firmware Upgrade: Upgrade your machine’s firmware.
Contact Information: Shows the contact information.
Link: Shows links to useful sites where you can download or check
information.
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5. Useful Management Tools
Using Dell Printer Manager
Available for Windows and Mac OS users only (see "Software" on page 7).
For Windows, Internet Explorer 6.0 or higher is the minimum
requirement for Dell Printer Manager.
Dell Printer Manager is an application that combines Dell machine settings into
one location. Dell Printer Manager combines device settings as well as printing
environments, settings/actions and launching. All of these features provide a
gateway to conveniently use your Dell machine. Dell Printer Manager provides
two different user interfaces for the user to choose from: the basic user interface
and the advanced user interface. Switching between the two interfaces is easy:
just click a button.
3
Understanding Dell Printer Manager
To open the program:
For Windows,
Select Start > Programs or All Programs > Dell > Dell Printers > Dell Printer
Manager > Dell Printer Manager.
For Mac,
Open the Applications folder > Dell folder > Dell Printer Manager.
The Dell Printer Manager interface is comprised of various basic sections as
described in the table that follows:
The screenshot may differ depending on operating system you are using.
1
Printer list The Printer List displays printers installed on your
computer and network printers added by network
discovery (Windows only).
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5. Useful Management Tools
Select the Help menu or click the button from the window and click on
any option you want to know about.
2
Printer
information
This area gives you general information about your
machine. You can check information, such as the machine’s
model name, IP address (or Port name), and machine
status.
You can view the online User’s Guide.
3
Application
information
Includes links for changing to the advanced settings,
preference, help, and about.
The button is used to change the user
interface to the advanced settings user interface
(see "Advanced settings user interface overview"
on page 250).
4
Quick links Displays Quick links to machine specific functions. This
section also includes links to applications in the advanced
settings.
If you connect your machine to a network, the
Embedded Web Service icon is enabled.
5
Contents area Displays information about the selected machine,
remaining toner level, and paper. The information will vary
based on the machine selected. Some machines do not
have this feature.
6
Order supplies Click on the Order button from the supply ordering
window. You can order replacement toner cartridge(s)
from online.
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5. Useful Management Tools
4
Advanced settings user interface overview
The advanced user interface is intended to be used by the person responsible
for managing the network and machines.
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine.
Device Settings
You can configure various machine settings such as machine setup, paper,
layout, emulation, network, and print information.
Scan to PC Settings
This menu includes settings to create or delete scan to PC profiles.
Scan Activation: Determines whether or not scanning is enabled on the
device.
Profile: Displays the scanning profiles saved on the selected device.
Basic tab: Contains settings related general scan and device settings.
Image tab: Contains settings related to image altering.
Fax to PC Settings
This menu includes settings related to the basic fax functionality of the selected
device.
Disable: If Disable is On, incoming faxes will not be received on this device.
Enable Fax Receiving from Device: Enables faxing on the device and allow
more options to be set.
Alert Settings (Windows only)
This menu includes settings related to error alerting.
Printer Alert: Provides settings related to when alerts will be received.
Email Alert: Provides options relating to receiving alerts via email.
Alert History: Provides a history of device and toner related alerts.
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5. Useful Management Tools
Using Dell Printer Status
The Dell Printer Status is a program that monitors and informs you of the
machine status.
The Dell Printer Status window and its contents shown in this user’s
guide may differ depending on the machine or operating system in use.
Check the operating system(s) that are compatible with your machine
(see "Specifications" on page 104).
Available for Windows OS users only (see "Software" on page 7).
5
Dell Printer Status overview
If an error occurs while operating, you can check the error from the Dell Printer
Status. Dell Printer Status is installed automatically when you install the machine
software.
You can also launch Dell Printer Status manually. Go to the Printing
Preferences, click the Basic tab > Printer Status button.
These icons appear on the Windows task bar:
Icon Mean Description
Normal The machine is in ready mode and experiencing no
errors or warnings.
Warning The machine is in a state where an error might occur in
the future. For example, it might be in toner low status,
which may lead to toner empty status.
Error The machine has at least one error.
1
Toner Level You can view the level of toner remaining in each
toner cartridge. The machine and the number of
toner cartridge(s) shown in the above window may
differ depending on the machine in use. Some
machines do not have this feature.
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5. Useful Management Tools
2 Option You can set printing job alert related settings.
3
Order Supplies You can order replacement toner cartridge(s) from
online.
4 User’s Guide You can view the online User’s Guide.
5 Close Close the window.
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5. Useful Management Tools
Using Dell Printer Experience
Dell Printer Experience is a Dell application that combines Dell machine
settings and machine management into one location. You can set device
settings, order supplies, open troubleshooting guides, visit Dell’s web site, and
check connected machine information. This application will be automatically
downloaded from the Windows Store if the machine is connected to a
computer with an Internet connection.
6
Understanding the Dell Printer Experience
To open the application,
From the Start screen, select the Dell Printer Experience ( ) tile.
The Dell Printer Experience interface comprises various useful features as
described in the following table:
The screenshot may differ depending on the model you are using.
1
Printer
Information
This area gives you general information about your
machine. You can check information, such as the
machine’s status, location, IP address, and remaining
toner level.
2
User Guide
You can view the online User’s Guide. You need to be
connected to the Internet to use this feature.
This button opens the Troubleshooting Guide
when an error occurs. You can directly open the
troubleshooting section in the user’s guide.
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5. Useful Management Tools
7
Printing from Windows 8
This section explains common printing tasks from the Start screen.
Basic printing
1
Open the document to print.
2
From the Charms, select Devices.
3
Select your printer from the list
4
Select the printer settings, such as the number of copies and orientation.
3 Order Supplies
Click on this button to order replacement toner
cartridges online. You need to be connected to the
Internet to use this feature.
4 Visit Dell
Links to Dell printer website. You need to be connected
to the Internet to use this feature.
5
Device List &
Latest Scanned
Image
The scan list displays devices that supports Dell Printer
Experience. Under the device, you can see the latest
scanned images. Your machine needs to be connected
to a network to scan from here. This section is for the
users with multi-functional printers.
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5. Useful Management Tools
5
Click the Print button to start the print job.
Cancelling a print job
If the printing job is waiting in the print queue or print spooler, cancel the job as
follows:
You can access this window by simply double-clicking the machine icon
( ) in the Windows task bar.
You can also cancel the current job by pressing (Cancel or Stop/Clear)
button on the control panel.
Opening more settings
The screen may appear somewhat different depending on the model or
options.
You can set up more printing parameters.
1
Open the document you want to print.
2
From the Charms, select Devices.
3
Select your printer from the list
4
Click More settings.
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5. Useful Management Tools
Basic tab
Basic
This option allows you to choose the basic printing settings such as copies,
orientation, and document type.
Eco settings
This option allows you to choose multiple pages per side to save media.
Advanced tab
Paper settings
This option allows you to set the basic paper handling specifications.
Layout settings
This option allows you to set the various ways to layout your documents.
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5. Useful Management Tools
8
Scanning from Windows 8
This section is for the users with multi-functional printers.
Scanning with your machine lets you turn pictures and text into digital files that
can be stored on your computer.
Scanning from Dell Printer Experience
The most frequently used printing menus are displayed for quick scanning.
1
Place a single document face down on the document glass, or load the
documents face up into the document feeder.
2
Click the Dell Printer Experience tile on the Start screen.
3
Click Scan ().
4
Set up the scanning parameters such as image type, document size, and
resolution.
5
Click Prescan ( )to check the image.
6
Adjust the prescanned image with scanning operation functions such as
rotate and mirror.
7
Click Scan ( )and save the image.
When you place the originals in the ADF (or DADF), Prescan ( ) is
not available.
You can skip step 5, if the Prescan option is selected.
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5. Useful Management Tools
Using the Linux Unified Driver Configurator
The Unified Driver Configurator is a tool primarily intended for configuring
machine devices. You need to install Unified Linux Driver to use Unified Driver
Configurator (see "Installation for Linux" on page 133).
After the driver is installed on your Linux system, the Unified Driver Configurator
icon will automatically be created on your desktop.
9
Opening Unified Driver Configurator
1
Double-click the Unified Driver Configurator on the desktop.
You can also click the Startup Menu icon and select Dell Unified Driver
> Unified Driver Configurator.
2
Click each button on the left to switch to the corresponding
configuration window.
1 Printer Configuration
2 Port Configuration
To use the on screen help, the Help or button from the window.
3
After changing the configurations, click Exit to close the Unified Driver
Configurator.
Using the Linux Unified Driver Configurator
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5. Useful Management Tools
10
Printers configuration
Printers configuration has the two tabs: Printers and Classes.
Printers tab
View the current system’s printer configuration by clicking on the machine icon
button on the left side of the Unified Driver Configurator window.
The printer control buttons are, as follows:
Refresh: Renews the available machines list.
Add Printer: Allows you to add a new machines.
Remove Printer: Removes the selected machine.
Set as Default: Sets the current selected machine as a default machine.
Stop/Start: Stops/starts the machine.
Test: Allows you to print a test page to ensure the machine is working
properly.
Properties: Allows you to view and change the printer’s properties.
1 Switches to Printers configuration.
2 Shows all of the installed machines.
3 Shows the status, model name, and URI of your machine.
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5. Useful Management Tools
Classes tab
The Classes tab shows a list of available machine classes.
Refresh: Renews the classes list.
Add Class: Allows you to add a new machine class.
Remove Class: Removes the selected machine class.
11
Ports configuration
In this window, you can view the list of available ports, check the status of each
port and release a port that is stalled in a busy state when its owner has
terminated the job for any reason.
Refresh: Renews the available ports list.
Release port: Releases the selected port.
1 Shows all of the machine classes.
2 Shows the status of the class and the number of machines in the class.
1 Switches to Ports configuration.
2 Shows all of the available ports.
3 Shows the port type, device connected to the port, and status.
6. Troubleshooting
This chapter gives helpful information for what to do if you encounter an error.
Paper feeding problems 262
Power and cable connecting problems 263
Printing problems 264
Printing quality problems 268
Copying problems 276
Scanning problems 277
Faxing problems 278
Operating system problems 280
262
6. Troubleshooting
Paper feeding problems
Condition Suggested solutions
Paper jams during printing. Clear the paper jam.
Paper sticks together. Check the maximum paper capacity of the tray.
Make sure that you are using the correct type of paper.
Remove paper from the tray and flex or fan the paper.
Humid conditions may cause some paper to stick together.
Multiple sheets of paper do not feed. Different types of paper may be stacked in the tray. Load paper of only one type, size, and weight.
Paper does not feed into the machine. Remove any obstructions from inside the machine.
Paper has not been loaded correctly. Remove paper from the tray and reload it correctly.
There is too much paper in the tray. Remove excess paper from the tray.
The paper is too thick. Use only paper that meets the specifications required by the machine.
The paper keeps jamming. There is too much paper in the tray. Remove excess paper from the tray. If you are printing on special materials, use the
manual feeding in tray.
An incorrect type of paper is being used. Use only paper that meets the specifications required by the machine.
There may be debris inside the machine. Open the front cover and remove any debris.
Envelopes skew or fail to feed correctly. Ensure that the paper guides are against both sides of the envelopes.
263
6. Troubleshooting
Power and cable connecting problems
Condition Suggested solutions
The machine is not receiving power,
or the connection cable between the
computer and the machine is not
connected properly.
Connect the machine to the electricity supply first. If the machine has a (Power/Wakeup) button on the control,
press it.
Disconnect the machine’s cable and reconnect it.
264
6. Troubleshooting
Printing problems
Condition Possible cause Suggested solutions
The machine does not
print.
The machine is not receiving power.
Connect the machine to the electricity supply first. If the machine has a (Power/
Wakeup) button on the control, press it.
The machine is not selected as the default
machine.
Select your machine as your default machine in Windows.
Check the machine for the following:
The cover is not closed. Close the cover.
Paper is jammed. Clear the paper jam (see "Clearing paper jams" on page 92).
No paper is loaded. Load paper (see "Loading paper in the tray" on page 38).
The toner cartridge is not installed. Install the toner cartridge (see "Replacing the toner cartridge" on page 74).
Make sure the protect cover and sheets are removed from the toner cartridge (see "Replacing the toner cartridge" on page 74).
If a system error occurs, contact your service representative.
The connection cable between the computer and
the machine is not connected properly.
Disconnect the machine cable and reconnect it (see "Rear view" on page 20).
The connection cable between the computer and
the machine is defective.
If possible, attach the cable to another computer that is working properly and print a job.
You can also try using a different machine cable.
The port setting is incorrect. Check the Windows printer settings to make sure that the print job is sent to the correct
port. If the computer has more than one port, make sure that the machine is attached to
the correct one.
Printing problems
265
6. Troubleshooting
The machine does not
print.
The machine may be configured incorrectly. Check the Printing Preferences to ensure that all of the print settings are correct.
The printer driver may be incorrectly installed. Uninstall and reinstall the machine’s driver.
The machine is malfunctioning. Check the display message on the control panel to see if the machine is indicating a
system error. Contact a service representative.
The document size is so big that the hard disk
space of the computer is insufficient to access the
print job.
Get more hard disk space and print the document again.
The output tray is full. Once the paper is removed from the output tray, the machine resumes printing.
The machine selects print
materials from the wrong
paper source.
The paper option that was selected in the
Printing Preferences may be incorrect.
For many software applications, the paper source selection is found under the Paper tab
within the Printing Preferences (see "Opening printing preferences" on page 50).
Select the correct paper source. See the printer driver help screen (see "Using help" on
page 52).
A print job is extremely
slow.
The job may be very complex. Reduce the complexity of the page or try adjusting the print quality settings.
Half the page is blank. The page orientation setting may be incorrect. Change the page orientation in your application (see "Opening printing preferences" on
page 50). See the printer driver help screen (see "Using help" on page 52).
The paper size and the paper size settings do not
match.
Ensure that the paper size in the printer driver settings matches the paper in the tray.Or,
ensure that the paper size in the printer driver settings matches the paper selection in
the software application settings you use (see "Opening printing preferences" on page
50).
The machine prints, but
the text is wrong,
garbled, or incomplete.
The machine cable is loose or defective. Disconnect the machine cable and reconnect. Try a print job that you have already
printed successfully. If possible, attach the cable and the machine to another computer
that you know works and try a print job. Finally, try a new machine cable.
Condition Possible cause Suggested solutions
Printing problems
266
6. Troubleshooting
The wrong printer driver was selected. Check the application’s printer selection menu to ensure that your machine is selected.
The software application is malfunctioning. Try printing a job from another application.
The operating system is malfunctioning. Exit Windows and reboot the computer. Turn the machine off and back on again.
Pages print, but they are
blank.
The toner cartridge is defective or out of toner. Redistribute the toner, if necessary. If necessary, replace the toner cartridge.
See "Redistributing toner" on page 72.
See "Replacing the toner cartridge" on page 74.
The file may have blank pages. Check the file to ensure that it does not contain blank pages.
Some parts, such as the controller or the board,
may be defective.
Contact a service representative.
The machine does not
print PDF files correctly.
Some parts of graphics,
text, or illustrations are
missing.
Incompatibility between the PDF file and the
Acrobat products.
Printing the PDF file as an image may enable the file to print. Turn on Print As Image
from the Acrobat printing options.
It will take longer to print when you print a PDF file as an image.
The print quality of
photos is not good.
Images are not clear.
The resolution of the photo is very low. Reduce the photo size. If you increase the photo size in the software application, the
resolution will be reduced.
Before printing, the
machine emits vapor near
the output tray.
Using damp paper can cause vapor during
printing.
This is not a problem. Just keep printing.
Condition Possible cause Suggested solutions
Printing problems
267
6. Troubleshooting
The machine does not
print special-sized paper,
such as billing paper.
Paper size and paper size setting do not match. Set the correct paper size in the Custom in Paper tab in Printing Preferences (see
"Opening printing preferences" on page 50).
The printed billing paper
is curled.
The paper type setting does not match. Change the printer option and try again. Go to Printing Preferences, click Paper tab,
and set type to Thick (see "Opening printing preferences" on page 50).
Machine information is not
displayed when you click
the device in the Devices
and Printers.
Check the Printer properties. Click the Ports tab.
(Control Panel > Devices and Printers > Right-
click on your printer icon and select Printer
properties)
If the port is set to File or LPT, uncheck them and
select TCP/IP, USB, or WSD.
Machine information is not displayed when you click the device in the Devices and
Printers.
The error related toast
message pops up.
The error related toast message pops up.
Condition Possible cause Suggested solutions
268
6. Troubleshooting
Printing quality problems
If the inside of the machine is dirty or paper has been loaded improperly, there might be a reduction in print quality. See the table below to clear the problem.
Condition Suggested solutions
Light or faded print If a vertical white streak or faded area appears on the page, the toner supply is low. Install a new toner cartridge (see "Replacing the
toner cartridge" on page 74).
The paper may not meet paper specifications; for example, the paper may be too moist or rough.
If the entire page is light, the print resolution setting is too low or the toner save mode is on. Adjust the print resolution and turn
the toner save mode off. See the help screen of the printer driver.
A combination of faded or smeared defects may indicate that the toner cartridge needs cleaning. Clean the inside of your machine
(see "Cleaning the machine" on page 78).
The surface of the LSU part inside the machine may be dirty. Clean the inside of your machine (see "Cleaning the machine" on page
78). If these steps do not correct the problem, contact a service representative.
The top half of the paper is
printed lighter than the rest of
the paper
The toner might not adhere properly to this type of paper.
Change the printer option and try again. Go to Printing Preferences, click the Paper tab, and set the paper type to Recycled (see
"Opening printing preferences" on page 50).
Printing quality problems
269
6. Troubleshooting
Toner specks The paper may not meet specifications; for example, the paper may be too moist or rough.
The transfer roller may be dirty. Clean the inside of your machine (see "Cleaning the machine" on page 78).
The paper path may need cleaning. Contact a service representative (see "Cleaning the machine" on page 78).
Dropouts If faded areas, generally rounded, occur randomly on the page:
A single sheet of paper may be defective. Try reprinting the job.
The moisture content of the paper is uneven or the paper has moist spots on its surface. Try a different brand of paper.
The paper lot is bad. The manufacturing processes can cause some areas to reject toner. Try a different kind or brand of paper.
Change the printer option and try again. Go to Printing Preferences, click the Paper tab, and set type to Thick (see "Opening
printing preferences" on page 50).
If these steps do not correct the problem, contact a service representative.
White Spots If white spots appear on the page:
The paper is too rough and a lot of dirt from paper falls to the inner components within the machine, so the transfer roller may be
dirty. Clean the inside of your machine (see "Cleaning the machine" on page 78).
The paper path may need cleaning. Clean the inside of your machine (see "Cleaning the machine" on page 78).
If these steps do not correct the problem, contact a service representative.
Condition Suggested solutions
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBb
C
AaBb
C
AaBb
C
AaBb
C
AaBb
C
Printing quality problems
270
6. Troubleshooting
Vertical lines If black vertical streaks appear on the page:
The surface (drum part) of the toner cartridge inside the machine has probably been scratched. Remove the toner cartridge and
install a new one (see "Replacing the toner cartridge" on page 74).
If white vertical streaks appear on the page:
The surface of the LSU part inside the machine may be dirty. Clean the inside of your machine (see "Cleaning the machine" on page
78). If these steps do not correct the problem, contact a service representative.
Black or color background If the amount of background shading becomes unacceptable:
Change to a lighter weight paper.
Check the environmental conditions: very dry conditions or a high level of humidity (higher than 80% RH) can increase the amount
of background shading.
Remove the old toner cartridge and install a new one (see "Replacing the toner cartridge" on page 74).
Thoroughly redistribute the toner (see "Redistributing toner" on page 72).
Toner smear Clean the inside of the machine (see "Cleaning the machine" on page 78).
Check the paper type and quality.
Remove the toner cartridge and install a new one (see "Replacing the toner cartridge" on page 74).
Condition Suggested solutions
Printing quality problems
271
6. Troubleshooting
Vertical repetitive defects If marks repeatedly appear on the printed side of the page at even intervals:
The toner cartridge may be damaged. If you still have the same problem, remove the toner cartridge and, install a new one (see
"Replacing the toner cartridge" on page 74).
Parts of the machine may have toner on them. If the defects occur on the back of the page, the problem will likely correct itself after
a few more pages.
The fusing assembly may be damaged. Contact a service representative.
Background scatter Background scatter results from bits of toner randomly distributed on the printed page.
The paper may be too damp. Try printing with a different batch of paper. Do not open packages of paper until necessary so that
the paper does not absorb too much moisture.
If background scatter occurs on an envelope, change the printing layout to avoid printing over areas that have overlapping seams
on the reverse side. Printing on seams can cause problems.
Or select Thick from the Printing Preferences window (see "Opening printing preferences" on page 50).
If background scatter covers the entire surface area of a printed page, adjust the print resolution through your software application
or in Printing Preferences (see "Opening printing preferences" on page 50). Ensure the correct paper type is selected. For example:
If Thicker Paper is selected, but Plain Paper actually used, an overcharging can occur causing this copy quality problem.
If you are using a new toner cartridge, redistribute the toner first (see "Redistributing toner" on page 72).
Toner particles are around bold
characters or pictures
The toner might not adhere properly to this type of paper.
Change the printer option and try again. Go to Printing Preferences, click the Paper tab, and set the paper type to Recycled (see
"Opening printing preferences" on page 50).
Ensure the correct paper type is selected. For example: If Thicker Paper is selected, but Plain Paper actually used, an overcharging
can occur causing this copy quality problem.
Condition Suggested solutions
A
Printing quality problems
272
6. Troubleshooting
Misformed characters If characters are improperly formed and producing hollow images, the paper stock may be too slick. Try different paper.
Page skew Ensure that the paper is loaded properly.
Check the paper type and quality.
Ensure that the guides are not too tight or too loose against the paper stack.
Curl or wave Ensure that the paper is loaded properly.
Check the paper type and quality. Both high temperature and humidity can cause paper curl.
Turn the stack of paper over in the tray. Also try rotating the paper 180° in the tray.
Condition Suggested solutions
A
aBb
C
AaBb
C
AaBb
C
AaBb
Cc
A
aBbC
c
Printing quality problems
273
6. Troubleshooting
Wrinkles or creases Ensure that the paper is loaded properly.
Check the paper type and quality.
Turn the stack of paper over in the tray. Also try rotating the paper 180° in the tray.
Back of printouts are dirty Check for leaking toner. Clean the inside of the machine (see "Cleaning the machine" on page 78).
Solid color or black pages The toner cartridge may not be installed properly. Remove the cartridge and reinsert it.
The toner cartridge may be defective. Remove the toner cartridge and install a new one (see "Replacing the toner cartridge" on
page 74).
The machine may require repairing. Contact a service representative.
Condition Suggested solutions
A
Printing quality problems
274
6. Troubleshooting
Loose toner Clean the inside of the machine (see "Cleaning the machine" on page 78).
Check the paper type and quality.
Remove the toner cartridge and then, install a new one (see "Replacing the toner cartridge" on page 74).
If the problem persists, the machine may require repair. Contact a service representative.
Character voids Character voids are white areas within parts of characters that should be solid black:
You may be printing on the wrong surface of the paper. Remove the paper and turn it around.
The paper may not meet paper specifications.
Horizontal stripes If horizontally aligned black streaks or smears appear:
The toner cartridge may be installed improperly. Remove the cartridge and reinsert it.
The toner cartridge may be defective. Remove the toner cartridge and install a new one (see "Replacing the toner cartridge" on
page 74).
If the problem persists, the machine may require repairing. Contact a service representative.
Condition Suggested solutions
A
Printing quality problems
275
6. Troubleshooting
Curl If the printed paper is curled or paper does not feed into the machine:
Turn the stack of paper over in the tray. Also try rotating the paper 180° in the tray.
Change the printer’s paper option and try again. Go to Printing Preferences, click the Paper tab, and set type to Thin (see
"Opening printing preferences" on page 50).
An unknown image
repetitively appears on a few
sheets
Loose toner
Light print or contamination
occurs
Your machine is probably being used at an altitude of 1,000 m (3,281 ft) or above.The high altitude may affect the print quality, such
as loose toner or light imaging. Change the altitude setting for your machine (see "Altitude adjustment" on page 203).
Condition Suggested solutions
276
6. Troubleshooting
Copying problems
Condition Suggested solutions
Copies are too light or too dark. Adjust the darkness in copy feature to lighten or darken the backgrounds of copies (see "Changing the settings for each copy" on page
54).
Smears, lines, marks, or spots
appear on copies.
If the defects are on the original, adjust darkness in copy feature to lighten the background of your copies.
If there are no defects on the original, clean the scan unit (see "Cleaning the scan unit" on page 82).
Copy image is skewed. Ensure that the original is aligned with the registration guide.
The transfer roller may be dirty. Clean the inside of your machine (see "Cleaning the machine" on page 78).
Blank copies print out. Ensure that the original is face down on the scanner glass or face up in the document feeder.
If these steps do not correct the problem, contact a service representative.
Image rubs off the copy easily. Replace the paper in the tray with paper from a new package.
In high humidity areas, do not leave paper in the machine for extended periods of time.
Frequent copy paper jams
occur.
Fan the paper, then turn it over in the tray. Replace the paper in the tray with a fresh supply. Check/adjust the paper guides, if
necessary.
Ensure that the paper is the proper type and weight (see "Print media specifications" on page 106).
Check for copy paper or pieces of copy paper remaining in the machine after a paper jam has been cleared.
Toner cartridge produces fewer
copies than expected before
running out of toner.
Your originals may contain pictures, solids, or heavy lines. For example, your originals may be forms, newsletters, books, or other
documents that use more toner.
The scanner lid may be left open while copies are being made.
Turn the machine off and back on.
277
6. Troubleshooting
Scanning problems
Condition Suggested solutions
The scanner does not work. Make sure that you place the original to be scanned face down on the scanner glass, or face up in the document feeder (see
"Loading originals" on page 46).
There may not be enough available memory to hold the document you want to scan. Try the Prescan function to see if that works.
Try lowering the scan resolution rate.
Check that the machine printer cable is connected properly.
Make sure that the machine printer cable is not defective. Switch the printer cable with a known good cable. If necessary, replace
the printer cable.
The unit scans very slowly. Check if the machine is printing received data. If so, scan the document after the received data has been printed.
Graphics are scanned more slowly than text.
Communication speed slows in scan mode because of the large amount of memory required to analyze and reproduce the scanned
image. Set your computer to the ECP printer mode through BIOS setting. It will help to increase the speed. For details about how
to set BIOS, refer to your computer user’s guide.
Message appears on your
computer screen:
Device can’t be set to the H/W
mode you want.
Port is being used by another
program.
•Port is disabled.
Scanner is busy receiving or
printing data. When the
current job is completed, try
again.
Invalid handle.
Scanning has failed.
There may be a copying or printing job in progress. Try your job again when that job is finished.
The selected port is currently being used. Restart your computer and try again.
The machine printer cable may be improperly connected or the power may be off.
The scanner driver is not installed or the operating environment is not set up properly.
Ensure that the machine is properly connected and the power is on, then restart your computer.
The USB cable may be improperly connected or the power may be off.
278
6. Troubleshooting
Faxing problems
Condition Suggested solutions
The machine is not working,
there is no display, or the
buttons are not working.
Unplug the power cord and plug it in again.
Ensure that there is power being supplied to the electrical outlet.
Ensure that the power is turned on.
No dial tone. Check that the phone line is properly connected (see "Rear view" on page 20).
Check that the phone socket on the wall is working by plugging in another phone.
The numbers stored in memory
do not dial correctly.
Make sure that the numbers are stored in memory correctly. To check that, print an address book list.
The original does not feed into
the machine.
Make sure that the paper is not wrinkled and you are inserting it in correctly. Check that the original is the right size, not too thick
or thin.
Make sure that the document feeder is firmly closed.
The document feeder rubber pad may need to be replaced. Contact a service representative (see "Available maintenance parts" on
page 68).
Faxes are not received
automatically.
The receiving mode should be set to fax (see "Changing the receive modes" on page 236).
Make sure that there is paper in the tray (see "Print media specifications" on page 106).
Check to see if the display shows any error message. If it does, clear the problem.
The machine does not send. Make sure that the original is loaded in the document feeder or on the scanner glass.
Check the fax machine you are sending to, to see if it can receive your fax.
The incoming fax has blank
spaces or is of poor-quality.
The fax machine sending you the fax may be faulty.
A noisy phone line can cause line errors.
Check your machine by making a copy.
A toner cartridge has almost reached its estimated cartridge life. Replace the toner cartridge (see "Replacing the toner cartridge"
on page 74).
Faxing problems
279
6. Troubleshooting
Some of the words on an
incoming fax are stretched.
The fax machine sending the fax had a temporary document jam.
There are lines on the originals
you sent.
Check your scan unit for marks and clean it (see "Cleaning the scan unit" on page 82).
The machine dials a number,
but the connection with the
other fax machine fails.
The other fax machine may be turned off, out of paper, or cannot answer incoming calls. Speak with the other machine operator and
ask them to solve the problem on their side.
Faxes do not store in memory. There may not be enough memory space to store the fax. If the display indicating the memory status shows, delete any faxes you no
longer need from the memory, and then try to store the fax again. Call for service.
Blank areas appear at the
bottom of each page or on
other pages, with a small strip
of text at the top.
You may have chosen the wrong paper settings in the user option setting. Check the paper size and type again.
Condition Suggested solutions
280
6. Troubleshooting
Operating system problems
1
Common Windows problems
Refer to the Microsoft Windows User’s Guide that came with your computer for further information on Windows error messages.
Condition Suggested solutions
“File in Use” message appears
during installation.
Exit all software applications. Remove all software from the startup group, then restart Windows. Reinstall the printer driver.
“General Protection Fault”,
“Exception OE”, “Spool 32”, or
“Illegal Operation” messages
appear.
Close all other applications, reboot Windows and try printing again.
“Fail To Print”, “A printer
timeout error occurred”
message appear.
These messages may appear during printing. Just keep waiting until the machine finishes printing. If the message appears in ready
mode or after printing has completed, check the connection and/or whether an error has occurred.
Operating system problems
281
6. Troubleshooting
2
Common Mac problems
Refer to the Mac User’s Guide that came with your computer for further information on Mac error messages.
Condition Suggested solutions
The machine does not print PDF files
correctly. Some parts of graphics, text, or
illustrations are missing.
Printing the PDF file as an image may enable the file to print. Turn on Print As Image from the Acrobat printing options.
It will take longer to print when you print a PDF file as an image.
Some letters are not displayed normally
during cover page printing.
Mac OS cannot create the font while printing the cover page. The English alphabet and numbers are displayed normally on
the cover page.
When printing a document in Mac with
Acrobat Reader 6.0 or higher, colors
print incorrectly.
Make sure that the resolution setting in your machine driver matches the one in Acrobat Reader.
Operating system problems
282
6. Troubleshooting
3
Common Linux problems
Condition Suggested solutions
The machine does not print. Check if the printer driver is installed in your system. Open Unified Driver Configurator and switch to the Printers tab in the Printers
configuration window to look at the list of available machines. Make sure that your machine is displayed on the list. If not, open
Add new printer wizard to set up your device.
Check if the machine is started. Open Printers configuration and select your machine from the printers list. Look at the description
in the Selected printer pane. If its status contains Stopped, press the Start button. Normal operation of the machine should be
restored. The “stopped” status might be activated when some problems in printing occur.
Check if your application has special print options such as “-oraw”. If “-oraw” is specified in the command line parameter, then
remove it to print properly. For Gimp front-end, select “print” -> “Setup printer” and edit the command line parameter in the
command item.
Some color images come out all
black.
This is a known bug in Ghostscript (until GNU Ghostscript version 7.05) when the base color space of the document is indexed color
space and it is converted through CIE color space. Because Postscript uses CIE color space for Color Matching System, you should
upgrade Ghostscript on your system to at least GNU Ghostscript version 7.06 or later. You can find recent Ghostscript versions at
www.ghostscript.com.
Some color images come out in
unexpected color.
This is a known bug in Ghostscript (until GNU Ghostscript version 7.xx) when the base color space of the document is indexed RGB color
space and it is converted through CIE color space. Because Postscript uses CIE color space for Color Matching System, you should
upgrade Ghostscript on your system to at least GNU Ghostscript version 8.xx or later. You can find recent Ghostscript versions at
www.ghostscript.com.
The machine does not print
whole pages, and output is
printed on half the page.
It is a known problem that occurs when a color machine is used on version 8.51 or earlier of Ghostscript, 64-bit Linux OS, and has been
reported to bugs.ghostscript.com as Ghostscript Bug 688252.The problem is solved in AFPL Ghostscript v. 8.52 or above. Download the
latest version of AFPL Ghostscript from http://sourceforge.net/projects/ghostscript/ and install it to solve this problem.
Operating system problems
283
6. Troubleshooting
I cannot scan via Gimp Front-
end.
Check if Gimp Front-end has Xsane:Device dialog. on the Acquire menu. If not, you should install Xsane plug-in for Gimp on the your
computer. You can find Xsane plug-in package for Gimp on Linux distribution CD or Gimp home page. For the detailed information,
refer to the Help for Linux distribution CD or Gimp Front-end application.
If you wish to use another kind of scan application, refer to application’s Help.
“Cannot open port device file”
error message appears when
printing a document.
Avoid changing print job parameters (e.q., via LPR GUI) while a print job is in progress. Known versions of CUPS server break the print
job whenever print options are changed and then try to restart the job from the beginning. Since Unified Linux Driver locks the port
while printing, the abrupt termination of the driver keeps the port locked and unavailable for subsequent print jobs. If this situation
occurs, try to release the port by selecting Release port in the Port configuration window.
The machine does not appear
on the scanners list.
Ensure your machine is attached to your computer, connected properly via the USB port, and is turned on.
Ensure the scanner driver for your machine is installed in your system. Open Unified Linux Driver configurator, switch to Scanners
configuration, then press Drivers. Make sure that driver with a name corresponding to your machine's name is listed in the window.
Ensure the port is not busy. Since functional components of machine (printer and scanner) share the same I/O interface (port), the
situation of simultaneous access of different user applications to the same port is possible. To avoid possible conflicts, only one of
them at a time is allowed to gain control over the device. The other user will encounter “device busy” response. This usually happens
when starting a scan procedure. An appropriate message box appears.
To identify the source of the problem, open the Ports configuration and select the port assigned to your scanner, port's symbol /dev/
mfp0 corresponds to LP:0 designation displayed in the scanners’ options, /dev/mfp1 relates to LP:1, and so on. USB ports start at /
dev/mfp4, so scanner on USB:0 relates to /dev/mfp4 respectively and so forth sequentially. In the Selected port pane, you can see if
the port is occupied by another application. If this is the case, you should either wait for completion of the current job or press the
Release port button, if you are sure that the present port application is not functioning properly.
The machine does not scan. Ensure a document is loaded into the machine, ensure your machine is connected to the computer.
If there is an I/O error while scanning.
Condition Suggested solutions
Operating system problems
284
6. Troubleshooting
Refer to the Linux User’s Guide that came with your computer for further information on Linux error messages.
4
Common PostScript problems
The following situations are PS language specific and may occur when several printer languages are used.
Problem Possible cause Solution
The PostScript file cannot be
printed
The PostScript driver may not be installed
correctly.
Install the PostScript driver (see "Software Installation" on page 130).
Print a configuration page and verify that the PS version is available for
printing.
If the problem persists, contact a service representative.
Limit Check Error report prints The print job was too complex. You might need to reduce the complexity of the page or install more memory.
A PostScript error page prints The print job may not be PostScript. Make sure that the print job is a PostScript job. Check to see whether the software
application expected a setup or PostScript header file to be sent to the machine.
The optional tray is not
selected in the driver
The printer driver has not been configured to
recognize the optional tray.
Open the PostScript driver properties, select the Device Options tab, and set the
tray option.
When printing a document in
Mac with Acrobat Reader 6.0 or
higher, colors print incorrectly
The resolution setting in the printer driver may
not be matched with the one in Acrobat Reader.
Make sure that the resolution setting in your printer driver matches the one in
Acrobat Reader.
285
Glossary
Glossary
The following glossary helps you get familiar with the product by
understanding the terminologies commonly used with printing as well as
mentioned in this user’s guide.
802.11
802.11 is a set of standards for wireless local area network (WLAN)
communication, developed by the IEEE LAN/MAN Standards Committee (IEEE
802).
802.11b/g/n
802.11b/g/n can share same hardware and use the 2.4 GHz band. 802.11b
supports bandwidth up to 11 Mbps, 802.11n supports bandwidth up to 150
Mbps. 802.11b/g/n devices may occasionally suffer interference from
microwave ovens, cordless telephones, and Bluetooth devices.
Access point
Access Point or Wireless Access Point (AP or WAP) is a device that connects
wireless communication devices together on wireless local area networks
(WLAN), and acts as a central transmitter and receiver of WLAN radio signals.
ADF
An Automatic Document Feeder (ADF) is a scanning unit that will automatically
feed an original sheet of paper so that the machine can scan some amount of the
paper at once.
AppleTalk
AppleTalk is a proprietary suite of protocols developed by Apple, Inc for
computer networking. It was included in the original Mac (1984) and is now
deprecated by Apple in favor of TCP/IP networking.
BIT Depth
A computer graphics term describing the number of bits used to represent the
color of a single pixel in a bitmapped image. Higher color depth gives a broader
range of distinct colors. As the number of bits increases, the number of possible
colors becomes impractically large for a color map. 1-bit color is commonly
called as monochrome or black and white.
BMP
A bitmapped graphics format used internally by the Microsoft Windows
graphics subsystem (GDI), and used commonly as a simple graphics file format
on that platform.
Glossary
286
Glossary
BOOTP
Bootstrap Protocol. A network protocol used by a network client to obtain its IP
address automatically. This is usually done in the bootstrap process of
computers or operating systems running on them. The BOOTP servers assign
the IP address from a pool of addresses to each client. BOOTP enables 'diskless
workstation' computers to obtain an IP address prior to loading any advanced
operating system.
CCD
Charge Coupled Device (CCD) is a hardware which enables the scan job. CCD
Locking mechanism is also used to hold the CCD module to prevent any damage
when you move the machine.
Collation
Collation is a process of printing a multiple-copy job in sets. When collation is
selected, the device prints an entire set before printing additional copies.
Control Panel
A control panel is a flat, typically vertical, area where control or monitoring
instruments are displayed. They are typically found in front of the machine.
Coverage
It is the printing term used for a toner usage measurement on printing. For
example, 5% coverage means that an A4 sided paper has about 5% image or text
on it. So, if the paper or original has complicated images or lots of text on it, the
coverage will be higher and at the same time, a toner usage will be as much as
the coverage.
CSV
Comma Separated Values (CSV). A type of file format, CSV is used to exchange
data between disparate applications. The file format, as it is used in Microsoft
Excel, has become a de facto standard throughout the industry, even among
non-Microsoft platforms.
DADF
A Duplex Automatic Document Feeder (DADF) is a scanning unit that will
automatically feed and turn over an original sheet of paper so that the machine
can scan on both sides of the paper.
Default
The value or setting that is in effect when taking a printer out of its box state,
reset, or initialized.
Glossary
287
Glossary
DHCP
A Dynamic Host Configuration Protocol (DHCP) is a client-server networking
protocol. A DHCP server provides configuration parameters specific to the DHCP
client host requesting, generally, information required by the client host to
participate on an IP network. DHCP also provides a mechanism for allocation of
IP addresses to client hosts.
DIMM
Dual Inline Memory Module (DIMM), a small circuit board that holds memory.
DIMM stores all the data within the machine like printing data, received fax data.
DLNA
The Digital Living Network Alliance (DLNA) is a standard that allows devices on
a home network to share information with each other across the network.
DNS
The Domain Name Server (DNS) is a system that stores information associated
with domain names in a distributed database on networks, such as the Internet.
Dot Matrix Printer
A dot matrix printer refers to a type of computer printer with a print head that
runs back and forth on the page and prints by impact, striking an ink-soaked
cloth ribbon against the paper, much like a typewriter.
DPI
Dots Per Inch (DPI) is a measurement of resolution that is used for scanning and
printing. Generally, higher DPI results in a higher resolution, more visible detail
in the image, and a larger file size.
DRPD
Distinctive Ring Pattern Detection. Distinctive Ring is a telephone company
service which enables a user to use a single telephone line to answer several
different telephone numbers.
Duplex
A mechanism that will automatically turn over a sheet of paper so that the
machine can print (or scan) on both sides of the paper. A printer equipped with
a Duplex Unit can print on both sides of paper during one print cycle.
Duty Cycle
Duty cycle is the page quantity which does not affect printer performance for a
month. Generally the printer has the lifespan limitation such as pages per year.
The lifespan means the average capacity of print-outs, usually within the
warranty period. For example, if the duty cycle is 48,000 pages per month
assuming 20 working days, a printer limits 2,400 pages a day.
Glossary
288
Glossary
ECM
Error Correction Mode (ECM) is an optional transmission mode built into Class 1
fax machines or fax modems. It automatically detects and corrects errors in the
fax transmission process that are sometimes caused by telephone line noise.
Emulation
Emulation is a technique of one machine obtaining the same results as another.
An emulator duplicates the functions of one system with a different system, so
that the second system behaves like the first system. Emulation focuses on exact
reproduction of external behavior, which is in contrast to simulation, which
concerns an abstract model of the system being simulated, often considering its
internal state.
Ethernet
Ethernet is a frame-based computer networking technology for local area
networks (LANs). It defines wiring and signaling for the physical layer, and frame
formats and protocols for the media access control (MAC)/data link layer of the
OSI model. Ethernet is mostly standardized as IEEE 802.3. It has become the most
widespread LAN technology in use during the 1990s to the present.
EtherTalk
A suite of protocols developed by Apple Computer for computer networking. It
was included in the original Mac (1984) and is now deprecated by Apple in favor
of TCP/IP networking.
FDI
Foreign Device Interface (FDI) is a card installed inside the machine to allow a
third party device such as a coin operated device or a card reader. Those devices
allow the pay-for-print service on your machine.
FTP
A File Transfer Protocol (FTP) is a commonly used protocol for exchanging files
over any network that supports the TCP/IP protocol (such as the Internet or an
intranet).
Fuser Unit
The part of a laser printer that fuses the toner onto the print media. It consists of
a heat roller and a pressure roller. After toner is transferred onto the paper, the
fuser unit applies heat and pressure to ensure that the toner stays on the paper
permanently, which is why paper is warm when it comes out of a laser printer.
Glossary
289
Glossary
Gateway
A connection between computer networks, or between a computer network
and a telephone line. It is very popular, as it is a computer or a network that
allows access to another computer or network.
Grayscale
A shades of gray that represent light and dark portions of an image when color
images are converted to grayscale; colors are represented by various shades of
gray.
Halftone
An image type that simulates grayscale by varying the number of dots. Highly
colored areas consist of a large number of dots, while lighter areas consist of a
smaller number of dots.
Mass storage device (HDD)
Mass storage device (HDD), commonly referred to as a hard drive or hard disk, is
a non-volatile storage device which stores digitally-encoded data on rapidly
rotating platters with magnetic surfaces.
IEEE
The Institute of Electrical and Electronics Engineers (IEEE) is an international
non-profit, professional organization for the advancement of technology
related to electricity.
IEEE 1284
The 1284 parallel port standard was developed by the Institute of Electrical and
Electronics Engineers (IEEE). The term "1284-B" refers to a specific connector
type on the end of the parallel cable that attaches to the peripheral (for example,
a printer).
Intranet
A private network that uses Internet Protocols, network connectivity, and
possibly the public telecommunication system to securely share part of an
organization's information or operations with its employees. Sometimes the
term refers only to the most visible service, the internal website.
IP address
An Internet Protocol (IP) address is a unique number that devices use in order to
identify and communicate with each other on a network utilizing the Internet
Protocol standard.
Glossary
290
Glossary
IPM
The Images Per Minute (IPM) is a way of measuring the speed of a printer. An IPM
rate indicates the number of single-sided sheets a printer can complete within
one minute.
IPP
The Internet Printing Protocol (IPP) defines a standard protocol for printing as
well as managing print jobs, media size, resolution, and so forth. IPP can be used
locally or over the Internet to hundreds of printers, and also supports access
control, authentication, and encryption, making it a much more capable and
secure printing solution than older ones.
IPX/SPX
IPX/SPX stands for Internet Packet Exchange/Sequenced Packet Exchange. It is a
networking protocol used by the Novell NetWare operating systems. IPX and
SPX both provide connection services similar to TCP/IP, with the IPX protocol
having similarities to IP, and SPX having similarities to TCP. IPX/SPX was
primarily designed for local area networks (LANs), and is a very efficient protocol
for this purpose (typically its performance exceeds that of TCP/IP on a LAN).
ISO
The International Organization for Standardization (ISO) is an international
standard-setting body composed of representatives from national standards
bodies. It produces world-wide industrial and commercial standards.
ITU-T
The International Telecommunication Union is an international organization
established to standardize and regulate international radio and
telecommunications. Its main tasks include standardization, allocation of the
radio spectrum, and organizing interconnection arrangements between
different countries to allow international phone calls. A -T out of ITU-T indicates
telecommunication.
ITU-T No. 1 chart
Standardized test chart published by ITU-T for document facsimile
transmissions.
JBIG
Joint Bi-level Image Experts Group (JBIG) is an image compression standard with
no loss of accuracy or quality, which was designed for compression of binary
images, particularly for faxes, but can also be used on other images.
JPEG
Joint Photographic Experts Group (JPEG) is a most commonly used standard
method of lossy compression for photographic images. It is the format used for
storing and transmitting photographs on the World Wide Web.
Glossary
291
Glossary
LDAP
The Lightweight Directory Access Protocol (LDAP) is a networking protocol for
querying and modifying directory services running over TCP/IP.
LED
A Light-Emitting Diode (LED) is a semiconductor device that indicates the status
of a machine.
MAC address
Media Access Control (MAC) address is a unique identifier associated with a
network adapter. MAC address is a unique 48-bit identifier usually written as 12
hexadecimal characters grouped in pairs (e. g., 00-00-0c-34-11-4e). This address
is usually hard-coded into a Network Interface Card (NIC) by its manufacturer,
and used as an aid for routers trying to locate machines on large networks.
MFP
Multi Function Peripheral (MFP) is an office machine that includes the following
functionality in one physical body, so as to have a printer, a copier, a fax, a
scanner and etc.
MH
Modified Huffman (MH) is a compression method for decreasing the amount of
data that needs to be transmitted between the fax machines to transfer the
image recommended by ITU-T T.4. MH is a codebook-based run-length
encoding scheme optimized to efficiently compress white space. As most faxes
consist mostly of white space, this minimizes the transmission time of most
faxes.
MMR
Modified Modified READ (MMR) is a compression method recommended by ITU-
T T.6.
Modem
A device that modulates a carrier signal to encode digital information, and also
demodulates such a carrier signal to decode transmitted information.
MR
Modified Read (MR) is a compression method recommended by ITU-T T.4. MR
encodes the first scanned line using MH. The next line is compared to the first,
the differences determined, and then the differences are encoded and
transmitted.
Glossary
292
Glossary
NetWare
A network operating system developed by Novell, Inc. It initially used
cooperative multitasking to run various services on a PC, and the network
protocols were based on the archetypal Xerox XNS stack. Today NetWare
supports TCP/IP as well as IPX/SPX.
OPC
Organic Photo Conductor (OPC) is a mechanism that makes a virtual image for
print using a laser beam emitted from a laser printer, and it is usually green or
rust colored and has a cylinder shape.
An imaging unit containing a drum slowly wears the drum surface by its usage
in the printer, and it should be replaced appropriately since it gets worn from
contact with the cartridge development brush, cleaning mechanism, and paper.
Originals
The first example of something, such as a document, photograph or text, etc,
which is copied, reproduced or translated to produce others, but which is not
itself copied or derived from something else.
OSI
Open Systems Interconnection (OSI) is a model developed by the International
Organization for Standardization (ISO) for communications. OSI offers a
standard, modular approach to network design that divides the required set of
complex functions into manageable, self-contained, functional layers. The layers
are, from top to bottom, Application, Presentation, Session, Transport, Network,
Data Link and Physical.
PABX
A private automatic branch exchange (PABX) is an automatic telephone
switching system within a private enterprise.
PCL
Printer Command Language (PCL) is a Page Description Language (PDL)
developed by HP as a printer protocol and has become an industry standard.
Originally developed for early inkjet printers, PCL has been released in varying
levels for thermal, dot matrix printer, and laser printers.
PDF
Portable Document Format (PDF) is a proprietary file format developed by
Adobe Systems for representing two dimensional documents in a device
independent and resolution independent format.
Glossary
293
Glossary
PostScript
PostScript (PS) is a page description language and programming language used
primarily in the electronic and desktop publishing areas. - that is run in an
interpreter to generate an image.
Printer Driver
A program used to send commands and transfer data from the computer to the
printer.
Print Media
The media like paper, envelopes, labels, and transparencies which can be used
in a printer, a scanner, a fax or, a copier.
PPM
Pages Per Minute (PPM) is a method of measurement for determining how fast
a printer works, meaning the number of pages a printer can produce in one
minute.
PRN file
An interface for a device driver, this allows software to interact with the device
driver using standard input/output system calls, which simplifies many tasks.
Protocol
A convention or standard that controls or enables the connection,
communication, and data transfer between two computing endpoints.
PS
See PostScript.
PSTN
The Public-Switched Telephone Network (PSTN) is the network of the world's
public circuit-switched telephone networks which, on industrial premises, is
usually routed through the switchboard.
RADIUS
Remote Authentication Dial In User Service (RADIUS) is a protocol for remote
user authentication and accounting. RADIUS enables centralized management
of authentication data such as usernames and passwords using an AAA
(authentication, authorization, and accounting) concept to manage network
access.
Resolution
The sharpness of an image, measured in Dots Per Inch (DPI). The higher the dpi,
the greater the resolution.
Glossary
294
Glossary
SMB
Server Message Block (SMB) is a network protocol mainly applied to share files,
printers, serial ports, and miscellaneous communications between nodes on a
network. It also provides an authenticated Inter-process communication
mechanism.
SMTP
Simple Mail Transfer Protocol (SMTP) is the standard for e-mail transmissions
across the Internet. SMTP is a relatively simple, text-based protocol, where one
or more recipients of a message are specified, and then the message text is
transferred. It is a client-server protocol, where the client transmits an email
message to the server.
SSID
Service Set Identifier (SSID) is a name of a wireless local area network (WLAN). All
wireless devices in a WLAN use the same SSID in order to communicate with
each other. The SSIDs are case-sensitive and have a maximum length of 32
characters.
Subnet Mask
The subnet mask is used in conjunction with the network address to determine
which part of the address is the network address and which part is the host
address.
TCP/IP
The Transmission Control Protocol (TCP) and the Internet Protocol (IP); the set of
communications protocols that implement the protocol stack on which the
Internet and most commercial networks run.
TCR
Transmission Confirmation Report (TCR) provides details of each transmission
such as job status, transmission result and number of pages sent. This report can
be set to print after each job or only after failed transmissions.
TIFF
Tagged Image File Format (TIFF) is a variable-resolution bitmapped image
format. TIFF describes image data that typically come from scanners. TIFF
images make use of tags, keywords defining the characteristics of the image that
is included in the file. This flexible and platform-independent format can be
used for pictures that have been made by various image processing
applications.
Toner Cartridge
A kind of bottle or container used in a machine like a printer which contains
toner. Toner is a powder used in laser printers and photocopiers, which forms
the text and images on the printed paper. Toner can be fused by by a
combination of heat/pressure from the fuser, causing it to bind to the fibers in
the paper.
Glossary
295
Glossary
TWAIN
An industry standard for scanners and software. By using a TWAIN-compliant
scanner with a TWAIN-compliant program, a scan can be initiated from within
the program. It is an image capture API for Microsoft Windows and Apple Mac
operating systems.
UNC Path
Uniform Naming Convention (UNC) is a standard way to access network shares
in Window NT and other Microsoft products. The format of a UNC path is:
\\<servername>\<sharename>\<Additional directory>
URL
Uniform Resource Locator (URL) is the global address of documents and
resources on the Internet. The first part of the address indicates what protocol to
use, the second part specifies the IP address or the domain name where the
resource is located.
USB
Universal Serial Bus (USB) is a standard that was developed by the USB
Implementers Forum, Inc., to connect computers and peripherals. Unlike the
parallel port, USB is designed to concurrently connect a single computer USB
port to multiple peripherals.
Watermark
A watermark is a recognizable image or pattern in paper that appears lighter
when viewed by transmitted light. Watermarks were first introduced in Bologna,
Italy in 1282; they have been used by papermakers to identify their product, and
also on postage stamps, currency, and other government documents to
discourage counterfeiting.
WEP
Wired Equivalent Privacy (WEP) is a security protocol specified in IEEE 802.11 to
provide the same level of security as that of a wired LAN. WEP provides security
by encrypting data over radio so that it is protected as it is transmitted from one
end point to another.
WIA
Windows Imaging Architecture (WIA) is an imaging architecture that is originally
introduced in Windows Me and Windows XP. A scan can be initiated from within
these operating systems by using a WIA-compliant scanner.
WPA
Wi-Fi Protected Access (WPA) is a class of systems to secure wireless (Wi-Fi)
computer networks, which was created to improve upon the security features of
WEP.
Glossary
296
Glossary
WPA-PSK
WPA-PSK (WPA Pre-Shared Key) is special mode of WPA for small business or
home users. A shared key, or password, is configured in the wireless access point
(WAP) and any wireless laptop or desktop devices. WPA-PSK generates a unique
key for each session between a wireless client and the associated WAP for more
advanced security.
WPS
The Wi-Fi Protected Setup (WPS) is a standard for establishing a wireless home
network. If your wireless access point supports WPS, you can configure the
wireless network connection easily without a computer.
XPS
XML Paper Specification (XPS) is a specification for a Page Description Language
(PDL) and a new document format, which has benefits for portable document
and electronic document, developed by Microsoft. It is an XML-based
specification, based on a new print path and a vector-based device-
independent document format.
297
Index
Index
A
address book
editing 206
general setup
199, 207, 206
registering
205
using
205
address book setup 205
B
buttons
eco 21
id copy
21
numeric keypad
22
wps
21
C
cleaning
inside 79
outside
78
pickup roller
81
scan unit
82
cleaning a machine 78
control panel 21
convention 11
copy
general setup 177
copying
basic copying 54
reducing or enlarging copies
56
D
default settings
tray setting 44
Dell printer experience 253
Dell Printer Status 251
direct printing utility 217
document box 200
general setup
200
E
eco printing 52
email
general setup 199
Embedded Web Service 246
emulation
general setup 198
emulation setup 198
entering character 204
error message 98
F
favorites settings, for printing 51
fax
adding documents to a reserved fax 233,
230
canceling a reserved fax job
233, 236
delaying a fax transmission
232
forwarding a received fax to another
destination
234
general setup
184
printing faxes on both sides of the paper
239
Printing sent fax report automatically
240
receiving a fax in the computer
235, 239,
237, 238, 237, 230
sending a fax in the computer
231, 233,
235
fax feature 230
fax sending
multi sending 62
faxing
adjusting darkness 64, 63
preparing to fax
60
Index
298
Index
receiving in Fax mode 63
features 5
machine features
174
print media feature
106
firmware update utility 244
front view 18
G
general icons 11
general settings 190
glossary 285
I
id copy 57
installation
accessories 69
J
jam
clearing original document 87, 92
tips for avoiding paper jams
86
L
LCD display
browsing the machine status 177, 183, 184,
189, 193
Linux
common Linux problems 282
driver installation for network connected
144, 133, 135
printer properties
221, 220
scanning
227
unifled driver configurator
258, 140
linux scanning 227
loading
paper in the tray1 38
special media
40
loading originals 46
M
machine information 177, 183, 184, 189, 193
machine setup
machine status 177, 183, 184, 189, 193
Macintosh
common Macintosh problems 281
driver installation for network connected
143, 131, 132
printing
218
scanning
226, 110
using SetIP
139
macintosh scanning 226
maintenance parts 68
manual feeding
loading 40
memory/hard drive feature 241
menu overview 29
multi-purpose tray
tips on using 40
using special media
40
N
network
driver installation
Linux
144
Macintosh
143
Windows
141
general setup
200, 201
installing environment
112, 137
IPv6 configuration
146
SetIP program
138, 139, 140, 168
wired network setup
138, 148
n-up printing
Macintosh 219
Index
299
Index
O
optional memory
setting up the optional memory 241
output support 45
overlay printing
create 215
delete
215
print
215
P
placing a machine
adjusting the altitude 203
postScript driver
troubleshooting 284
preparing originals type 45
print
general setup 176
mobile OS
170
print media
card stock 43
envelope
41
labels
42
output support
106
preprinted paper
43
setting the paper size
44, 40
print menu 176
printer preferences
Linux 221
printing
changing the default print settings 209
Linux
220
Macintosh
218
multiple pages on one sheet of paper
Macintosh
219
printing a document
Windows
49
Macintosh
219
210
setting as a default machine
209, 211
using direct printing utility
217
printing a document
Linux 220
Macintosh
218
printing feature 209
problem
operating system problems 280
problems
copying problems 276
faxing problems
278
paper feeding problems
262, 263, 264, 268
scanning problems
277
R
rear view 20
regulatiory information 113
reports
machine information 177, 184, 185, 186,
189, 190, 193, 194
resolution
faxing 63
S
safety
information 12
symbols
12
scan
general setup 188
Scan Assitant 225
scan feature 222
Scanning
Scanning with Dell Scan Assitant 225
scanning
Index
300
Index
basic information 222
Linux scanning
227
Macintosh scanning
226
Scanning from image editing program
224,
223, 225
SetIP program 138, 168
Special features 202
specifications 104
print media
106
status 22
supplies
available supplies 67
estimated toner cartridge life
71
monitoring the supplies life
76
ordering
67
replacing toner cartridge
74
Supplies Ordering Utility 245
T
toner cartridge
estimated life 71
handling instructions
70
non-Dell and refilled
70
redistributing toner
72, 74
storing
70
tray
adjusting the width and length 37
changing the tray size
37
manual feeding
40
setting the paper size and type
44
U
understanding the status LED 96
Unix
system requirements 111
usb 198
general setupusb
198
USB cable
driver installation 24, 27, 131, 133, 132, 135
using help 52, 220
W
watermark
create 214
delete
214
edit
214
Windows
common Windows problems 280
driver installation for network connected
141, 24, 27
system requirements
109
using SetIP
138, 168
wireless
ad hoc mode 148
Infrastructure mode
148
USB cable
157
WPS
disconnectiong
151
PBC
152
wireless network
network cable 167
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