60339

Canon ir1018 ir1022 Handleiding

30
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Table of Contents
Index
How to Use This Guide
TOP
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Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place
for future reference.
Advanced Send
Features
Advanced Copy
Features
Network
Remote UI
System Monitor
System Manager
Settings
Reports and Lists
Troubleshooting
Advanced Operation Guide
Appendix
Series
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Table of Contents
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Features
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System Monitor
System Manager
Settings
Reports and Lists
Troubleshooting
Appendix
Manuals for the Machine
● Machine Set-Up
● Software Installation
● Basic Features
● Maintenance
Quick Start Guide
● Basic Features
● Maintenance
● Machine Settings
● Specifications
Basic Operation Guide
● Advanced Features
● Network and Remote User Interface
● System Monitor
● Reports and Lists
Advanced Operation Guide
(This Document)
● Scanning Features
Scanner Driver Guide
(This manual is not available for the
iR1018J.)
Indicates the manual is supplied in PDF format in the accompanying CD-ROM.
● To view the manual in PDF format, Adobe Reader/Adobe Acrobat Reader is required. If Adobe Reader/
Adobe Acrobat Reader is not installed on your system, please download it from the Adobe Systems
Incorporated website.
● Considerable effort has been made to make sure that the manuals for the machine are free of
inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact
specification, please contact Canon.
● The machine illustration on the cover may differ slightly from your machine.
CD-ROM
CD-ROM
CD-ROM
CD-ROM
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Appendix
Legal Notices
Trademarks
Canon, the Canon logo, iR, and NetSpot are trademarks of Canon Inc.
Microsoft and Windows are registered trademarks of Microsoft Corporation.
All other product and brand names are registered trademarks, trademarks or service marks of their respective owners.
Copyright
Copyright © 2006 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval
system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical,
manual, or otherwise, without the prior written permission of Canon Inc.
Disclaimers
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS
PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT. CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT,
INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS
MATERIAL.
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Reports and Lists
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Appendix
Available Features
The procedures described in this manual are based on the iR1022iF.
Depending on the system configuration and product purchased, some features described in the manuals may not be functional. The table below
shows the available features on a product basis.
✔: available
– : not available
opt.: optional
– Optional Card Reader-E1 and Cassette Feeding Module-N1 are available for iR1018J/iR1018/iR1022A/iR1022F/iR1022i/iR1022iF.
– Optional handset is not available in the U.K.
COPY
PRINT
(UFRII LT)
PRINT
(PCL)
SCAN FAX
IFAX/E-MAIL/
FTP/SMB
RUI
(Network Board)
ADF
iR1018J ✔ –––– – – –
iR1018 ✔✔opt. ✔ –– opt.–
iR1022A ✔✔opt. ✔ –– opt.✔
iR1022F ✔✔opt. ✔✔ –opt.✔
iR1022i ✔✔✔✔– ✔✔✔
iR1022iF ✔ ✔ ✔✔✔ ✔ ✔ ✔
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Appendix
Things You Can Do
Send documents with diverse
sending methods
Fax, E-Mail, I-Fax, and File Server
→ Basic Operation Guide
Send documents in a variety
of file formats
Send Settings
→ Basic Operation Guide
Specify a recipient with a
single key
Sending with One-Touch Keys
→ Basic Operation Guide
ABC
ABC
ABC
ABC
PDF
JPEG
TIFF
Specify a recipient with a
three-digit code
Sending with Coded Dial Codes
→ Basic Operation Guide
Specify multiple recipients as a
group
Sending to Group Addresses
→ Basic Operation Guide
Look up a particular
recipient
Address Book Search
→ Basic Operation Guide
AAAAA
BBBBB
CCCCC
Specify a recipient with its
scan/send settings
Favorites Buttons
→ Basic Operation Guide
Retry sending documents
automatically
Auto Retry
→ p. 1-7
Send documents to multiple
recipients
Broadcasting
→ p. 1-4
M1
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Appendix
Send documents at a
specified time
Delayed Sending
→ p. 1-5
Receive faxes/I-faxes in
memory
Memory Reception
→ p. 1-17
Recall the last three sending
jobs
Job Recall
→ p. 1-6
1
2
3
Forward received fax/I-fax
documents
Forwarding Documents
→ p. 1-19, p. 4-18
Specify a recipient with a
single key (FAX)
One-Touch Speed Dialing
→ Basic Operation Guide
Specify a recipient with a
three-digit code (FAX)
Coded Speed Dialing
→ Basic Operation Guide
Specify multiple recipients as a
group (FAX)
Group Dialing
→ Basic Operation Guide
Look up a particular
recipient (FAX)
Address Book Dialing
→ Basic Operation Guide
Redial when the line is busy
(FAX)
Automatic Redialing
→ p. 1-7
AAAAA
BBBBB
CCCCC
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Appendix
Send a fax to multiple
recipients (FAX)
Broadcasting
→ p. 1-4
Send a fax at a specified
time (FAX)
Delayed Sending
→ p. 1-5
Receive faxes in memory
without printing out (FAX)
Memory Reception
→ p. 1-17
Forward received fax
documents (FAX)
Forwarding Documents
→ p. 1-19, p. 4-18
Select a scan mode depending
on the type of image
Image Quality
→ Basic Operation Guide
Adjust the density level of
scanned images
Density
→ Basic Operation Guide
ABC
ABC
ABC
ABC
Enlarge or reduce copied
images
Zoom Ratio
→ Basic Operation Guide
Sort copies by page order
Collate Copying
→ p. 2-2
Make two-sided copies
Two-Sided Copy
→ p. 2-3
A
A
DDDD
DDDD
DDDD
DDDD
4
CCCC
CCCC
CCCC
CCCC
3
BBBB
BBBB
BBBB
BBBB
2
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
1
DEF
DEF
DEF
DEF
2
ABC
ABC
ABC
ABC
1
ABC
ABC
ABC
ABC
1
DEF
DEF
DEF
1
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Appendix
Erase shadows and lines in
copies
Frame Erase Copy
→ p. 2-7
Copy two documents on one
sheet
2 on 1 Combination
→ p. 2-6
Restrict the use of the
machine with department IDs
Department ID Management
→ p. 6-4
ABC
ABC
ABC
ABC
ABC
ABC
ABC
ABC
DEF
DEF
DEF
DEF
2
ABC
ABC
ABC
ABC
1
ABC
ABC
ABC
ABC
1
DEF
DEF
DEF
ABC
ABC
ABC
ABC
1
DEF
DEF
DEF
DEF
2
000001
ID
Print a document from a PC
Printing
→ Online Help
Specify detailed scanning
options to suit various images
Scanning
→ Scanner Driver Guide
Send a fax from a PC
PC Faxing
→ Online Help
ABC
ABC
ABC
ABC
1
DEF
DEF
DEF
ABC
ABC
ABC
ABC
1
Access and manage the
machine from a PC
Remote UI
→ p. 4-1
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Appendix
Table of Contents
Manuals for the Machine ................................................................................i
Legal Notices.................................................................................................ii
Available Features........................................................................................ iii
Things You Can Do ......................................................................................iv
How to Use This Guide................................................................................ xx
Using the Top Page ..............................................................................xx
Using the Chapter Topic List................................................................ xxi
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Appendix
1 Advanced Send Features .............................................................................................. 1-1
Sending Features ...................................................................................... 1-4
Broadcasting ....................................................................................... 1-4
Delayed Sending................................................................................. 1-5
Job Recall ........................................................................................... 1-6
Customizing Sending Features ................................................................. 1-7
Setting Number of Retry Attempts ...................................................... 1-7
Setting Automatic Redialing ................................................................ 1-7
Send Settings...................................................................................... 1-9
Fax Dialing Features ............................................................................... 1-11
Redialing Manually............................................................................ 1-11
Dialing Through a Switchboard ......................................................... 1-11
Switching Temporarily to Tone Dialing.............................................. 1-12
Dialing an Overseas Number (With Pauses)..................................... 1-13
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Appendix
Receiving Features.................................................................................. 1-15
Setting Receive Mode ....................................................................... 1-15
Memory Reception ............................................................................ 1-17
Forwarding Received Fax/I-Fax Documents..................................... 1-19
Remote Reception ............................................................................ 1-19
Printing Received Documents........................................................... 1-21
Address Book Settings ............................................................................ 1-23
Registering/Editing File Server Addresses in
One-Touch Keys/Coded Dial Codes ................................................. 1-23
Storing Favorites Buttons.................................................................. 1-26
Canceling TX/RX Jobs ............................................................................ 1-34
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Appendix
2 Advanced Copy Features.............................................................................................. 2-1
Advanced Copy Features .......................................................................... 2-2
Collate Copy........................................................................................ 2-2
Reserved Copy ................................................................................... 2-3
Two-Sided Copying............................................................................. 2-3
2 on 1 Combination ............................................................................. 2-6
Frame Erase ....................................................................................... 2-7
Canceling Copy Jobs............................................................................... 2-11
3 Network........................................................................................................................... 3-1
System Requirements ............................................................................... 3-4
Printing or Sending a Fax from a Computer........................................ 3-4
Using E-Mail/I-Fax............................................................................... 3-5
Sending Data ...................................................................................... 3-5
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Appendix
Network Environment Setup Procedures .................................................. 3-7
Interface Settings....................................................................................... 3-8
Communication Environment Setup ........................................................ 3-10
Using a TCP/IP Network.......................................................................... 3-13
Protocol Settings for TCP/IP Network ..................................................... 3-14
Settings from the Operation Panel of the Machine ........................... 3-14
Setting Up a Computer for Printing/Sending a Fax ................................. 3-23
Machine Connection Method (LPD/Raw).......................................... 3-23
Print Server Settings ......................................................................... 3-26
Setting Up a Computer as a FTP Server................................................. 3-27
Using a NetBIOS Network ....................................................................... 3-37
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Appendix
Protocol Settings for NetBIOS Network................................................... 3-38
Settings from the Operation Panel of the Machine ........................... 3-38
Setting Up a Computer as a File Server.................................................. 3-41
Connecting to a TCP/IP Network ...................................................... 3-41
Connecting to a NetBIOS Network and
Configuring a Shared Folder ............................................................. 3-41
Machine Management ............................................................................. 3-52
Machine Management Using Web Browser (Remote UI) ................. 3-52
Machine Management Using NetSpot Device Installer..................... 3-52
Machine Management Using NetSpot Console ................................ 3-52
4 Remote UI ....................................................................................................................... 4-1
System Requirements ............................................................................... 4-3
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Appendix
Using the Remote UI ................................................................................. 4-4
Starting the Remote UI........................................................................ 4-4
Displaying Device Status and Information................................................. 4-6
Job Management....................................................................................... 4-7
Managing Print Jobs ........................................................................... 4-7
Viewing the Print Log .......................................................................... 4-8
Viewing the Activity Log ...................................................................... 4-9
Managing the Address Book ................................................................... 4-10
Customizing System Settings .................................................................. 4-15
Customizing System Information ...................................................... 4-15
Specifying Forwarding Settings ............................................................... 4-18
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Appendix
Managing the Department/User ID.......................................................... 4-25
Import/Export Function ............................................................................ 4-30
Saving the Address Book.................................................................. 4-30
Loading an Address Book ................................................................. 4-31
Saving User Management Data in Files (Export).............................. 4-33
Loading User Management Data Files (Overwrite/Import)................ 4-34
Saving Additional Functions Settings in Files (Export)...................... 4-36
Loading Additional Functions Settings Files (Overwrite/Import)........ 4-37
Device Custom Settings .......................................................................... 4-39
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Appendix
5 System Monitor .............................................................................................................. 5-1
Checking Job and Machine Status ........................................................... 5-2
Checking Transmission/Reception Results......................................... 5-2
Checking and Deleting Documents Stored in Memory........................ 5-2
Transferring Documents Received in Memory.................................... 5-3
Checking and Deleting Copy Jobs ...................................................... 5-3
Checking and Deleting Print Jobs ....................................................... 5-4
Checking and Deleting Report Jobs.................................................... 5-4
Checking the Arrival of I-Fax............................................................... 5-5
6 System Manager Settings ............................................................................................. 6-1
Specifying the System Manager Settings.................................................. 6-2
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Appendix
Department ID Management ..................................................................... 6-4
Registering the Department ID, Password, and Page Limit................ 6-4
Changing the Password and Page Limit ............................................. 6-6
Erasing the Department ID and Password.......................................... 6-8
Checking Counter Information ............................................................ 6-9
Clearing Page Totals........................................................................... 6-9
Printing Counter Information ............................................................. 6-10
Accepting Print Jobs with Unknown IDs............................................ 6-11
Using the Optional Card Reader ............................................................. 6-12
7 Reports and Lists........................................................................................................... 7-1
Summary of Reports and Lists .................................................................. 7-2
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Appendix
Printing Reports Automatically .................................................................. 7-4
TX REPORT........................................................................................ 7-4
RX REPORT ....................................................................................... 7-5
ACTIVITY REPORT ............................................................................ 7-6
8 Troubleshooting............................................................................................................. 8-1
General Problems ..................................................................................... 8-2
Paper Feeding Problems .......................................................................... 8-4
Sending/Receiving Problems ................................................................... 8-6
Sending Problems............................................................................... 8-6
Receiving Problems .......................................................................... 8-11
Copying Problems .................................................................................. 8-17
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Appendix
Printing Problems ................................................................................... 8-18
Telephone Problems .............................................................................. 8-20
Network Problems .................................................................................. 8-22
9 Appendix......................................................................................................................... 9-1
Glossary .................................................................................................... 9-2
Index........................................................................................................ 9-15
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Appendix
How to Use This Guide
■ Using the Top Page
Series
Table of Contents
Index
How to Use This Guide
TOP
Back Previous Next
Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place
for future reference.
Advanced Send
Features
Advanced Copy
Features
Network
Remote UI
System Monitor
System Manager
Settings
Reports and Lists
Troubleshooting
Advanced Operation Guide
Appendix
Displays the previous or next page.
Returns to the last page opened.
Returns to the top page.
Displays the “How to Use This Guide” page.
Quick links to the list of things you can do, topics
for each chapter, table of contents, and the index.
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■ Using the Chapter Topic List
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Appendix
1 Advanced Send Features
Sending Features .................................................................................... 1-4
Broadcasting........................................................... 1-4
Delayed Sending .................................................... 1-5
Job Recall............................................................... 1-6
Customizing Sending Features.............................................................. 1-7
Setting Number of Retry Attempts.......................... 1-7
Setting Automatic Redialing.................................... 1-7
Send Settings ......................................................... 1-9
Returns to the last page opened.
Displays the previous or next page.
Returns to the top page.
Table of contents for the chapter.
Quick links to the list of things you can do, topics
for each chapter, table of contents, and the index.
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Appendix
The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should
keep in mind when using the machine.
WARNING
Indicates a warning that may lead to death or serious injury if not observed.
CAUTION
Explains how to avoid actions that could injure you or damage your machine.
NOTE
Explains operating restrictions and how to avoid minor difficulties.
In addition, this guide uses distinctive notations to identify keys and information in the LCD:
– The keys you press appear in square brackets: [Stop].
– Information in the LCD appears in angle brackets: <STOP KEY PRESSED>.
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Appendix
1 Advanced Send Features
Sending Features .................................................................................... 1-4
Broadcasting........................................................... 1-4
Delayed Sending .................................................... 1-5
Job Recall............................................................... 1-6
Customizing Sending Features.............................................................. 1-7
Setting Number of Retry Attempts.......................... 1-7
Setting Automatic Redialing.................................... 1-7
Send Settings ......................................................... 1-9
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Features
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Appendix
Fax Dialing Features.............................................................................. 1-11
Redialing Manually.........................................1-11
Dialing Through a Switchboard.......................1-11
Switching Temporarily to Tone Dialing ............1-12
Dialing an Overseas Number (With Pauses) ........ 1-13
Receiving Features................................................................................ 1-15
Setting Receive Mode .......................................... 1-15
Memory Reception ............................................... 1-17
Forwarding Received Fax/I-Fax Documents......... 1-19
Remote Reception................................................ 1-19
Printing Received Documents .............................. 1-21
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Appendix
Address Book Settings ......................................................................... 1-23
Registering/Editing File Server Addresses
in One-Touch Keys/Coded Dial Codes ............1-23
Storing Favorites Buttons ..................................... 1-26
Canceling TX/RX Jobs .......................................................................... 1-34
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Appendix
Sending Features
The machine provides the following additional sending
features: broadcasting, delayed sending, and job recall.
■ Broadcasting
Broadcasting enables you to send the same document to
multiple recipients.
NOTE
– A maximum of 201 destinations can be specified at the same time.
(Out of the 201 destinations, a number or address can be specified
with the numeric keys.) If you specify a group, which is made up of
several destinations, each destination in the group is counted as a
separate address.
– If you frequently send documents to multiple destinations, it is
recommended that you store those destinations as a group.
1. Set documents.
2. Press [SEND]/[FAX].
3. Press [ ] or [ ] to select the sending
method, then press [OK].
– For the iR1022F, skip this step.
– If you are specifying destinations registered in Address Book,
you can skip this step.
4. Specify the destination.
Use the numeric keys, one-touch keys, coded dial codes,
favorites buttons, or [Address Book] key to specify destinations.
NOTE
Only one destination can be specified using the numeric keys.
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Appendix
5. Repeat step 4 to enter all required recipients.
NOTE
– If you want to enter a fax number or e-mail/I-fax address using
the numeric keys in the middle of the procedure, press
[SEND], select the sending method, and then enter the
number or address.
– To check all the specified destinations, press [ ] or [ ] to
scroll the display. (For the iR1022F, press [FAX], then enter
the fax number.)
– You can enter the send settings by pressing [SEND] and
selecting the protocol for which you want to perform send
settings. For details, see Chapter 4, “Sending Documents,” in
the Basic Operation Guide.
6. Press [Start].
When you set the documents on the platen glass, press [ ] or
[ ] to select the document size, then press [Start] for each
document. When scanning is complete, press [OK] to start
sending.
■ Delayed Sending
Delayed sending enables you to start transmission at a specified
time. You can store up to 64 delayed sending jobs.
1. Set documents.
2. Press [SEND]/[FAX].
3. Press [ ] or [ ] to select a sending
method, then press [OK].
– For the iR1022F, skip this step.
– If you are specifying destinations registered in Address Book,
you can skip this step.
4. Open the one-touch panel.
5. Press [Delayed TX].
6. Use the numeric keys to enter the time you
want to start sending, then press [OK].
– Enter the time in the 24-hour format.
– Enter all the numbers, including zeros.
7. Specify the destination.
TX TIME SETTING
20:00
Ex.
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8. Press [Start].
The document is scanned and stored into memory. It will be sent
to the specified destination at the specified time.
When you set the documents on the platen glass, press [ ] or
[ ] to select the document size, then press [Start] for each
document. When scanning is complete, press [OK] to start
sending.
NOTE
– When <TIME OUT> is set to <ON> in <TX SETTINGS> in
<FAX SETTINGS> in <TX/RX SETTINGS>, and if you have
specified the destination by any other method than using
numeric keys, the machine starts scanning automatically
without pressing [Start], after the preset time for this setting is
elapsed. The Time Out feature is available only for the
iR1022F and iR1022iF.
– If the document cannot be sent at the time specified for
delayed sending due to a temporary power failure (that
recovers within an hour), it will be sent at the specified time on
the next day.
■ Job Recall
You can recall the last three destinations, scan settings, and
send settings which have been set, and then send your
documents.
NOTE
The Job Recall feature is available only for the iR1022i and iR1022iF.
1. Set documents.
2. Press [SEND].
3. Press [Recall]/[Recall/Pause].
4. Press [ ] or [ ] to select <1 BEFORE>,
<2 BEFORE>, or <3 BEFORE>, then press
[OK].
5. Confirm that the desired recipient is
displayed.
You can change the recalled scan and send settings if necessary.
6. Press [Start].
When you set the documents on the platen glass, press [ ] or
[ ] to select the document size, then press [Start] for each
document. When scanning is complete, press [OK] to start
sending.
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Customizing Sending Features
■ Setting Number of Retry Attempts
You can set how many times the machine automatically resends
data when the data cannot be sent because the receiver is busy
sending or receiving, or when an error occurs.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <TX/RX
SETTINGS>, then press [OK].
3. Press [ ] or [ ] to select <COMMON
SETTINGS>, then press [OK].
4. Press [ ] or [ ] to select <TX
SETTINGS>, then press [OK].
5. Press [ ] or [ ] to select <RETRY
TIMES>, then press [OK].
6. Use [ ], [ ], or numeric keys to enter the
number of retry attempts (0 to 5 times) the
machine will make, then press [OK].
7. Press [Stop] to return to the standby mode.
■ Setting Automatic Redialing
Automatic redialing enables the machine to automatically redial
the recipient’s fax number if the recipient cannot be reached due
to a busy line, or if a sending error occurs. Auto Redial can be
turned <ON> or <OFF>. If you set <AUTO REDIAL> to <ON>,
you can set how many times the machine redials the number,
and the redial interval.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <TX/RX
SETTINGS>, then press [OK].
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3. Press [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
4. Press [ ] or [ ] to select <TX
SETTINGS>, then press [OK].
5. Press [ ] or [ ] to select <AUTO
REDIAL>, then press [OK].
6. Press [ ] or [ ] to select <ON>, then
press [OK].
7. Confirm that <REDIAL TIMES> is displayed,
then press [OK].
8. Use [ ], [ ], or numeric keys to enter the
number of redials (1 to 10 times) the machine
will make, then press [OK].
9. Confirm that <REDIAL INTERVAL> is
displayed, then press [OK].
10.Use [ ], [ ], or numeric keys to enter the
time (2 to 99 minutes, in one-minute
increments) between redials, then press
[OK].
11.Confirm that <TX ERROR REDIAL> is
displayed, then press [OK].
12.Press [ ] or [ ] to select <ON> or
<OFF>, then press [OK].
<ON>: Resends all pages if an error occurs during transmission.
<OFF>: Does not redial even if an error occurs during
transmission.
13.Press [Stop] to return to the standby mode.
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■ Send Settings
You can set the document’s name, a subject line, message body
text, and reply-to address, and e-mail priority common to all
sending jobs. The following settings will be effective when
sending documents depending on the sending method you
select:
– E-mail: <TX FILE NAME>, <SUBJECT>, <MESSAGE
TEXT>, <REPLY-TO>, <E-MAIL PRIORITY>
– I-fax: <TX FILE NAME>, <SUBJECT>, <MESSAGE TEXT>,
<REPLY-TO>
– File server (FTP and SMB): <TX FILE NAME>, <MESSAGE
TEXT>
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <TX/RX
SETTINGS>, then press [OK].
3. Confirm that <COMMON SETTINGS> is
selected, then press [OK].
4. Confirm that <TX SETTINGS> is selected,
then press [OK].
5. Press [ ] or [ ] to select <SEND
SETTINGS>, then press [OK].
6. Confirm that <TX FILE NAME> is displayed,
then press [OK].
7. Use the numeric keys to enter the
document’s name (up to 24 characters), then
press [OK].
8. Confirm that <SUBJECT> is displayed, then
press [OK].
9. Use the numeric keys to enter the subject (up
to 40 characters), then press [OK].
10.Confirm that <MESSAGE TEXT> is displayed,
then press [OK].
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11.Use the numeric keys to enter the message
body text (up to 140 characters), then press
[OK].
12.Confirm that <REPLY-TO> is displayed, then
press [OK].
13.Use the numeric keys to enter the reply-to
address (up to 120 characters), then press
[OK].
14.Confirm that <E-MAIL PRIORITY> is
displayed, then press [OK].
15.Press [ ] or [ ] to select the priority
(<NORMAL>, <LOW> or <HIGH>), then press
[OK].
16.Press [Stop] to return to the standby mode.
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Fax Dialing Features
■ Redialing Manually
NOTE
The Manual Redialing feature is available only for the iR1022F.
1. Set documents.
2. Press [FAX].
3. Press [Redial/Pause] to dial the last number
you dialed.
To cancel manual redialing, press [Reset].
4. Press [Start].
When you set the documents on the platen glass, use [ ] or
[ ] to select the document size, then press [Start] for each
document. When scanning is complete, press [OK] to start
dialing.
NOTE
When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX
SETTINGS> in <TX/RX SETTINGS>, and if you have specified
the destination by any other method than using numeric keys,
the machine starts scanning automatically without pressing
[Start], after the preset time for this setting is elapsed.
■ Dialing Through a Switchboard
If your machine is connected to a PBX, register the [R] key so
you can easily access the outside line.
Registering the [R] Key
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <SYSTEM
SETTINGS>, then press [OK].
3. Press [ ] or [ ] to select
<COMMUNICATIONS>, then press [OK].
4. Press [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
5. Press [ ] or [ ] to select <R-KEY
SETTING>, then press [OK].
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6. Press [ ] or [ ] to select <PBX>, then
press [OK].
7. Press [ ] or [ ] to select <PREFIX>, then
press [OK].
8. Use the numeric keys to enter the prefix
number (up to 20 digits).
9. Press [Recall/Pause]/[Redial/Pause] to enter
a pause, then press [OK].
<p> in the fax/telephone number represents a certain amount of
pause time, set in the <PAUSE TIME> menu.
10.Press [Stop] to return to the standby mode.
Dialing using the [R] Key
1. Press [SEND]/[FAX].
2. Confirm that <FAX> is displayed, then press
[OK].
For the iR1022F, skip this step.
3. Press [R] to access the outside line.
4. Use the numeric keys to enter the fax
number.
■ Switching Temporarily to Tone Dialing
If your machine is set for pulse dialing, use the procedure below
to switch to tone dialing to use information services (e.g., banks,
airline reservations, and hotel reservations).
NOTE
To talk to the other party, you will need to connect the optional handset
or an external telephone to the machine.
1. Press [SEND]/[FAX].
2. Confirm that <FAX> is displayed, then press
[OK].
For the iR1022F, skip this step.
PREFIX
Ex.
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3. Press [Hook].
You can also lift the optional handset instead.
NOTE
Make sure to confirm the dial tone before entering a fax number.
If you enter the number before the dial tone can be heard, the
call may not be connected, or the wrong number may be dialed.
4. Use the numeric keys to dial the required
information service.
5. When the recorded message of the
information service answers, press [Tone] to
switch to tone dialing.
If you pressed [Hook] in step 3, you can pick up the optional
handset if you need to talk to the other party.
6. Use the numeric keys to enter the numbers
requested by the information service.
7. If you want to receive faxes, press [Start].
If you are using the optional handset or the external telephone,
hang up the handset after pressing [Start].
■ Dialing an Overseas Number (With
Pauses)
When you dial or register an overseas number, you may need to
insert a pause within the number.
1. Set documents.
2. Press [SEND]/[FAX].
3. Confirm that <FAX> is displayed, then press
[OK].
For the iR1022F, skip this step.
4. Adjust any necessary settings for your
documents.
5. Use the numeric keys to dial the international
access code.
For details on international access codes, contact your local
telephone company.
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6. If necessary, press [Recall/Pause]/[Redial/
Pause] to insert a pause.
– The letter <p> is displayed between the numbers.
– You can enter successive pauses within the fax number to
make the pause time longer.
– You can change the length of a pause inserted within the fax
number in the <PAUSE TIME> menu. The default setting is
four second.
7. Use the numeric keys to dial the country
code, the area code, and the fax/telephone
number of the recipient.
8. Press [Recall/Pause]/[Redial/Pause] to enter
a pause at the end of the number.
– The letter <P> appears at the end of the fax number.
– Pauses entered at the end of fax numbers are always 10
seconds long.
9. Press [Start].
When you set the documents on the platen glass, press [ ] or
[ ] to select the document size, then press [Start] for each
document. When scanning is complete, press [OK] to start
sending.
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Receiving Features
You can set the fax receive mode to suit your needs, set the
machine to receive fax/I-fax documents into memory
(memory lock), forward received fax/I-fax documents to
other machines or file servers, and use the external
telephone connected to the machine to receive faxes
manually (remote reception). You can also set how the
received documents are printed.
■ Setting Receive Mode
To determine the right mode for you, see “Set the Machine for
Receiving Faxes,” in the Quick Start Guide.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <TX/RX
SETTINGS>, then press [OK].
3. Press [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
4. Press [ ] or [ ] to select <RX
SETTINGS>, then press [OK].
5. Press [ ] or [ ] to select <RX MODE>,
then press [OK].
6. Press [ ] or [ ] to select the desired
receive mode, then press [OK].
<FaxOnly>: Answers all calls as faxes.
<FaxTel>: Switches between fax and voice calls automatically.
For optional settings, see “FaxTel: Optional Settings,” on p. 1-16.
<AnsMode>: Receives faxes automatically and records voice
messages.
<Manual>: Does not answer any calls. You have to manually
receive faxes.
NOTE
– For <FaxTel> or <Manual>, make sure the optional handset or
handset of an external telephone is connected to the
machine.
– For <FaxTel>, make sure <INCOMING RING> is set to <ON>
so that the external telephone rings when the machine
receives a voice call.
– For <AnsMode>, make sure an answering machine is
connected to the machine.
7. Press [Stop] to return to the standby mode.
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Manual Reception
When you select <Manual> in <RX MODE>, follow the
procedure below to receive a fax.
1. When the telephone rings, pick up the
optional handset or handset of the external
telephone.
2. Confirm that the modem’s connecting sound
is heard, then press [Start].
When you set the documents on the platen glass, press [ ] or
[ ] to select the document size, then press [Start] for each
document. When scanning is complete, press [OK] to start
sending.
3. Hang up the optional handset or handset of
the external telephone.
FaxTel: Optional Settings
If required, change the optional settings as follows:
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <TX/RX
SETTINGS>, then press [OK].
3. Press [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
4. Press [ ] or [ ] to select <RX
SETTINGS>, then press [OK].
5. Press [ ] or [ ] to select <FAX/TEL OPT.
SET>, then press [OK].
6. Confirm that <RING START TIME> is
displayed, then press [OK].
7. Use [ ], [ ], or the numeric keys to
specify the period of time (0 to 30 seconds)
before the machine starts ringing after
receiving a voice call, then press [OK].
If the machine receives a fax, the machine does not ring and
switches to the receive mode automatically.
8. Confirm that <F/T RING TIME> is displayed,
then press [OK].
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9. Press [ ] or [ ] to select the duration (15
to 300 seconds) for the phone to ring, then
press [OK].
10.Confirm that <F/T SWITCH ACTION> is
displayed, then press [OK].
11.Press [ ] or [ ] to select the action the
machine will take after the ringing ends, then
press [OK].
<RECEIVE>: Switches to the receive mode.
<DISCONNECT>: Disconnects the call.
12.Press [Stop] to return to the standby mode.
■ Memory Reception
The machine automatically receives faxes in memory when
printing is disabled under certain conditions (e.g., toner or paper
has run out). You can also set the machine to store all
documents in memory without automatically printing them.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <SYSTEM
SETTINGS>, then press [OK].
If the System Manager ID and System Password have been set,
enter the System Manager ID and System Password using the
numeric keys, then press [Log In/Out].
3. Press [ ] or [ ] to select
<COMMUNICATIONS>, then press [OK].
4. Press [ ] or [ ] to select <MEMORY
LOCK>, then press [OK].
If the memory lock password has already been set, enter the
password, then press [OK].
5. Press [ ] or [ ] to select <ON>, then
press [OK].
NOTE
When you select <OFF>, the machine starts to print the
received documents in memory.
6. Confirm that <PASSWORD> is displayed,
then press [OK].
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7. Use the numeric keys to enter the memory
reception password (up to seven digits), then
press [OK].
8. Confirm that <REPORT PRINT> is displayed,
then press [OK].
9. Press [ ] or [ ] to select <ON> or
<OFF>, then press [OK].
<OFF>: Does not print a RX report.
<ON>: Prints a RX report.
NOTE
<RX REPORT> should also be set to <ON> so that RX reports
are automatically printed when documents are received in
memory. For instructions, see “RX REPORT,” on p. 7-5.
10.Confirm that <MEMORY RX TIME> is
displayed, then press [OK].
If you do not need to set the timer for memory lock, skip to
step 16.
11.Press [ ] or [ ] to select <ON>, then
press [OK].
12.Confirm that <MEM RX START TIME> is
displayed, then press [OK].
13.Use the numeric keys to enter the start time
(in 24-hour format), then press [OK].
14.Confirm that <MEM. RX END TIME> is
displayed, then press [OK].
15.Use the numeric keys to enter the end time,
then press [OK].
16.Press [Stop] to return to the standby mode.
PASSWORD
1234567
Ex.
MEM RX START TIME
00:00
Ex.
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Printing All Documents Stored in Memory
1. Perform step 1 to 3 in “Memory Reception,”
on p. 1-17.
2. Press [ ] or [ ] to select <MEMORY
LOCK>, then press [OK].
3. Use the numeric keys to enter the memory
reception password, then press [OK].
4. Press [ ] or [ ] to select <OFF>, then
press [OK].
The received documents are printed.
5. Press [Stop] to return to the standby mode.
■ Forwarding Received Fax/I-Fax
Documents
You can set the machine to forward received fax/I-fax
documents to other machines or file servers. If a received
document matches the forwarding conditions, it is forwarded to
the specified destination. Forwarding settings can be made
using the Remote UI.
NOTE
For instructions on forwarding settings and how to turn ON and OFF the
forward mode, see “Specifying Forwarding Settings,” on p. 4-18.
■ Remote Reception
Remote reception enables you to use an external telephone
connected to the machine to receive faxes manually. This can
be useful when the machine is not nearby or is being used by
someone else.
NOTE
This function is not available when <ENERGY IN SLEEP> in
<COMMON SETTINGS> is set to <LOW>.
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Registering Remote Reception ID
Follow this procedure if you want to change the default remote
reception ID of 25.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <TX/RX
SETTINGS>, then press [OK].
3. Press [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
4. Press [ ] or [ ] to select <RX
SETTINGS>, then press [OK].
5. Press [ ] or [ ] to select <REMOTE RX>,
then press [OK].
6. Press [ ] or [ ] to select <ON>, then
press [OK].
7. Press [Clear] twice to delete the default
remote reception ID of 25.
8. Use the numeric keys to enter a new remote
reception ID (a combination of two
characters using 0 to 9, and #), then press
[OK].
9. Press [Stop] to return to the standby mode.
Receiving a Fax Remotely
1. When you receive a call, pick up the external
telephone.
2. Use the numeric keys to enter the two-digit
remote reception ID to start reception.
NOTE
If the machine is set for pulse dialing, press [Tone] to switch to
tone dialing before pressing the remote reception ID.
3. When the reception is complete, hang up the
telephone.
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■ Printing Received Documents
The machine provides the following printing features: two-sided
printing and received image reduction.
Two-Sided Printing
You can print received documents on both sides of the paper.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <TX/RX
SETTINGS>, then press [OK].
3. Press [ ] or [ ] to select <COMMON
SETTINGS>, then press [OK].
4. Press [ ] or [ ] to select <RX
SETTINGS>, then press [OK].
5. Press [ ] or [ ] to select <TWO-SIDED
PRINT>, then press [OK].
6. Press [ ] or [ ] to select <ON>, then
press [OK].
7. Press [Stop] to return to the standby mode.
Received Image Reduction
You can print received documents in a reduced size.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <TX/RX
SETTINGS>, then press [OK].
3. Press [ ] or [ ] to select <COMMON
SETTINGS>, then press [OK].
4. Press [ ] or [ ] to select <RX
SETTINGS>, then press [OK].
5. Press [ ] or [ ] to select <RECEIVE
REDUCTION>, then press [OK].
6. Press [ ] or [ ] to select <ON>, then
press [OK].
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7. Press [ ] or [ ] to select <RX
REDUCTION> or <REDUCE DIRECTION>,
then press [OK].
If you select <REDUCE DIRECTION>, skip to step 11.
8. Press [ ] or [ ] to select <AUTO> or
<FIXED REDUCTION>, then press [OK].
If you select <AUTO>, adjust the image reduction automatically.
Skip to step 10.
9. Press [ ] or [ ] to select a preset
reduction ratio (97%, 95%, 90%, or 75%), then
press [OK].
10.Confirm that <REDUCE DIRECTION> is
displayed, then press [OK].
11.Press [ ] or [ ] to select <VERTICAL
ONLY> or <HORIZ & VERTICAL>, then press
[OK].
<VERTICAL ONLY>: Reduces the document vertically only.
<HORIZ & VERTICAL>: Reduces the document both horizontally
and vertically.
12.Press [Stop] to return to the standby mode.
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Troubleshooting
Appendix
Address Book Settings
The Address Book is a feature used for storing fax, e-mail,
I-fax, and file server destinations. The Address Book is
divided into one-touch keys and coded dial codes. You can
store up to 23 destinations in one-touch keys, and 177
destinations in coded dial codes, for a total of 200
destinations in the whole Address Book. You can also
register multiple destinations of various types in a group
address, and assign a one-touch key or coded dial code to
this group. Registering a destination in the Address Book
saves you the effort of entering that destination's address
each time you send a job.
NOTE
– You can also register a destination in favorites buttons together with a
specific combination of scan and send settings. One-touch keys 01 to
04 can be used for this feature. For instructions on registering
favorites buttons, see “Storing Favorites Buttons,” on p. 1-26.
– Destinations stored in the Address Book can be exported to your
computer as a file, which can be imported into the machine. For
information on exporting the Address Book, see “Import/Export
Function,” on p. 4-30.
■ Registering/Editing File Server
Addresses in One-Touch Keys/Coded
Dial Codes
To send documents to a file server, the destination must be
registered in Address Book.
Registering File Server Addresses
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <ADDRESS
BOOK SET.>, then press [OK].
3. Press [ ] or [ ] to select <1-TOUCH SPD
DIAL> or <CODED SPD DIAL>, then press
[OK].
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4. Press [ ] or [ ] to select a one-touch
key (01 to 23) or coded dial code (000 to 176)
for which you want to register the address,
then press [OK].
You can also select a one-touch key or coded dial code by
pressing the corresponding one-touch key, or [Coded Dial]
followed by the desired three-digit code.
5. Press [ ] or [ ] to select the server
protocol (<FTP> or <SMB>), then press [OK].
<FTP>: Select this protocol if you are sending documents to a
computer running Sun Solaris 2.6 or later, Mac OS X or later,
Internet Information Services 5.0 under Windows 2000 Server,
Internet Information Services 5.1 under Windows XP
Professional, Internet Information Services 6.0 under Windows
2003 Server.
<SMB>: Select this protocol if you are sending documents to a
computer running Windows 98/Me/2000/XP/Server 2003.
6. Confirm that <NAME> is displayed, then
press [OK].
7. Use the numeric keys to enter the
destination’s name (up to 16 characters),
then press [OK].
8. Confirm that <HOST NAME> is displayed,
then press [OK].
9. Use the numeric keys to enter the name of
the file server on the network (up to 120
characters), then press [OK].
If no DNS server is available, the host name setting should be
specified using the IP address of the FTP server.
10.Confirm that <FILE PATH> is displayed, then
press [OK].
11.Use the numeric keys to specify the folder to
which the job is to be sent (up to 120
characters), then press [OK].
12.Confirm that <LOGIN NAME> is displayed,
then press [OK].
HOST NAME :1
canon01
Ex.
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13.Use the numeric keys to enter the login
name, then press [OK].
You can enter up to 24 characters for the login name.
14.Confirm that <PASSWORD> is displayed,
then press [OK].
15.Use the numeric keys to enter the password,
then press [OK].
You can enter up to 24 characters (14 characters when <SMB> is
selected as the server protocol) for the password.
To register another one-touch key or coded dial code, repeat the
procedure from step 4.
16.Press [Stop] to return to the standby mode.
Editing File Server Addresses
NOTE
You cannot change the server protocol setting (FTP or SMB) of the
destination registered in Address Book. To change the server protocol,
cancel the registration once, then register with the correct server
protocol again.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <ADDRESS
BOOK SET.>, then press [OK].
3. Press [ ] or [ ] to select <1-TOUCH SPD
DIAL> or <CODED SPD DIAL>, then press
[OK].
4. Press [ ] or [ ] to select a one-touch
key (01 to 23) or coded dial code (000 to 176)
you want to edit, then press [OK].
You can also select a one-touch key or coded dial code by
pressing the corresponding one-touch key, or [Coded Dial]
followed by the desired three-digit code.
5. Press [ ] or [ ] to select the item you
want to edit, then press [OK].
You can edit <NAME>, <HOST NAME>, <FILE PATH>, <LOGIN
NAME>, and <PASSWORD>.
6. Press [ ] repeatedly to go back to the
character you want to edit, then press [Clear].
To delete the entire entry, press and hold [Clear].
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7. Use the numeric keys to enter a new
character, then press [OK].
8. Repeat step 5 to 7 to edit the desired items.
9. Press [Stop] to return to the standby mode.
Deleting a File Server Address
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <ADDRESS
BOOK SET.>, then press [OK].
3. Press [ ] or [ ] to select <1-TOUCH SPD
DIAL> or <CODED SPD DIAL>, then press
[OK].
4. Press [ ] or [ ] to select a one-touch
key (01 to 23) or coded dial code (000 to 176)
you want to delete, then press [OK].
You can also select a one-touch key or coded dial code by
pressing the corresponding one-touch key, or [Coded Dial]
followed by the desired three-digit code.
5. Press [ ] or [ ] to select <HOST NAME>,
then press [OK].
6. Press and hold [Clear] to delete the entire
entry, then press [OK].
You can also use [Clear] to delete characters one by one.
NOTE
If you delete the file server name, the rest of the settings are
cleared automatically.
7. Press [Stop] to return to the standby mode.
■ Storing Favorites Buttons
You can register a destination together with any possible
combination of send settings in a favorites button. One-touch
keys 01 to 04 can be registered as favorites buttons.
NOTE
The Favorites Buttons feature is available only for the iR1022i and
iR1022iF.
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Appendix
Registering a Fax Number
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <ADDRESS
BOOK SET.>, then press [OK].
3. Press [ ] or [ ] to select <FAVORITES
BUTTONS>, then press [OK].
4. Press [ ] or [ ] to select a one-touch
key (01 to 04), then press [OK].
If a one-touch destination is already registered in the desired
one-touch key, select another key, or delete the destination first.
5. Press [ ] or [ ] to select <FAX>, then
press [OK].
6. Confirm that <NAME> is displayed, then
press [OK].
7. Use the numeric keys to enter the
destination’s name (up to 16 characters),
then press [OK].
8. Confirm that <TEL NUMBER ENTRY> is
displayed, then press [OK].
9. Use the numeric keys to enter the
destination’s fax number (up to 120
characters), then press [OK].
10.Confirm that <IMAGEQUALITY> is displayed,
then press [OK].
11.Press [ ] or [ ] to select the image
quality (<FINE>, <PHOTO>, <SUPER FINE>,
<ULTRA FINE>, or <STANDARD>), then press
[OK].
12.Confirm that <OPTIONAL SETTING> is
displayed, then press [OK].
13.Press [ ] or [ ] to select <ON> or
<OFF>, then press [OK].
If you do not want to set the optional settings, select <OFF>, then
skip to step 20.
If you want to set the options for sending faxes, select <ON>.
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14.Confirm that <ECM> is displayed, then press
[OK].
15.Press [ ] or [ ] to select <ON> or
<OFF>, then press [OK].
16.Confirm that <TX SPEED> is displayed, then
press [OK].
17.Press [ ] or [ ] to select the sending
speed (33600 bps, 14400 bps, 9600 bps, or
4800 bps), then press [OK].
18.Confirm that <INTERNATIONAL> is
displayed, then press [OK].
19.Press [ ] or [ ] to select the
transmission option (<DOMESTIC>, <LONG
DISTANCE 1>, <LONG DISTANCE 2>, or
<LONG DISTANCE 3>), then press [OK].
NOTE
If errors occur during international fax transmissions, try the
setting from <LONG DISTANCE 1> through <LONG
DISTANCE 3>.
20.Press [Stop] to return to the standby mode.
Registering an E-Mail/I-Fax Address
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <ADDRESS
BOOK SET.>, then press [OK].
3. Press [ ] or [ ] to select <FAVORITES
BUTTONS>, then press [OK].
4. Press [ ] or [ ] to select a one-touch
key (01 to 04), then press [OK].
5. Press [ ] or [ ] to select <E-MAIL> or
<IFAX>, then press [OK].
6. Confirm that <NAME> is displayed, then
press [OK].
7. Use the numeric keys to enter the
destination’s name (up to 16 characters),
then press [OK].
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8. Confirm that <E-MAIL ADDRESS> or <I-FAX
ADDRESS> is displayed, then press [OK].
9. Use the numeric keys to enter the
destination’s address, then press [OK].
If you are registering an I-fax address, skip to step 12.
10.If you are registering an e-mail address,
confirm that <IMAGE FORMAT> is displayed,
then press [OK].
11.Press [ ] or [ ] to select the file format
(<PDF>, <TIFF (B&W)>, <PDF (COMPACT)>,
or <JPEG>), then press [OK].
<PDF>, <TIFF (B&W)>: Select for sending images in black-and-
white.
<PDF (COMPACT)>, <JPEG>: Select for sending color images.
12.Confirm that <DIVIDE INTO PAGES> is
displayed, then press [OK].
13.Press [ ] or [ ] to select <ON> or
<OFF>, then press [OK].
<OFF>: Sends multiple images as a single file without dividing
them.
<ON>: Separates multiple images and send them as separate
files.
NOTE
If you have selected <JPEG> as the file format in step 11,
multiple images are sent as separate files even if you set
<DIVIDE INTO PAGES> to <OFF>.
14.Confirm that <IMAGEQUALITY> is displayed,
then press [OK].
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15.Press [ ] or [ ] to select the resolution,
then press [OK].
You can select from <200x200dpi>, <200x400dpi>,
<300x300dpi>, <400x400dpi>, <600X600dpi>, <100X100dpi>,
<150X150dpi>, and <200x100dpi>.
NOTE
– If you are registering an e-mail address, note the following:
– If you want to send color images in the <PDF (COMPACT)>
format, select <300x300dpi>. Otherwise, the image is sent
in black-and-white.
– If you want to send color images in the <JPEG> format,
select <100X100dpi>, <150X150dpi>, <200x200dpi>, or
<300x300dpi>. Otherwise, the image is sent in black-and-
white.
– If you have selected <PDF> or <TIFF> as the file format in
step 11 and <100X100dpi> or <600X600dpi> as the
resolution, the image is sent in <200x200dpi> resolution.
– If you are registering an I-fax address, the image is sent in
<200x200dpi> even if you select <200x400dpi>,
<300x300dpi>, <400x400dpi>, <600X600dpi>,
<100X100dpi>, or <150X150dpi>.
16.Confirm that <ORIGINAL TYPE> is displayed,
then press [OK].
17.Press [ ] or [ ] to select the original
type (<TEXT/PHOTO>, <TEXT>, or <PHOTO>),
then press [OK].
NOTE
If you have selected <PDF (COMPACT)> as the file format in
step 11, the original type is automatically set to <TEXT/
PHOTO>. Skip to step 18.
18.Press [Stop] to return to the standby mode.
Registering a File Server Address
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <ADDRESS
BOOK SET.>, then press [OK].
3. Press [ ] or [ ] to select <FAVORITES
BUTTONS>, then press [OK].
4. Press [ ] or [ ] to select a one-touch
key (01 to 04), then press [OK].
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5. Press [ ] or [ ] to select the server
protocol (<FTP> or <SMB>), then press [OK].
For details on each protocol, see step 5 in “Registering File
Server Addresses,” on p. 1-23.
6. Confirm that <NAME> is displayed, then
press [OK].
7. Use the numeric keys to enter the
destination’s name (up to 16 characters),
then press [OK].
8. Confirm that <HOST NAME> is displayed,
then press [OK].
9. Use the numeric keys to enter the name of
the file server on the network (up to 120
characters), then press [OK].
For instructions on entering the file server name, see step 9 in
“Registering File Server Addresses,” on p. 1-23.
10.Confirm that <FILE PATH> is displayed, then
press [OK].
11.Use the numeric keys to enter the file path to
the folder to which the job is to be sent (up to
120 characters), then press [OK].
12.Confirm that <LOGIN NAME> is displayed,
then press [OK].
13.Use the numeric keys to enter the login
name, then press [OK].
You can enter up to 24 characters for the login name.
14.Confirm that <PASSWORD> is displayed,
then press [OK].
15.Use the numeric keys to enter the password,
then press [OK].
You can enter up to 24 characters (14 characters when <SMB> is
selected as the server protocol) for the password.
16.Confirm that <IMAGE FORMAT> is displayed,
then press [OK].
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17.Press [ ] or [ ] to select the file format
(<PDF>, <TIFF (B&W)>, <PDF (COMPACT)>,
or <JPEG>), then press [OK].
<PDF>, <TIFF (B&W)>: Select for sending images in black-and-
white.
<PDF (COMPACT)>, <JPEG>: Select for sending color images.
18.Confirm that <DIVIDE INTO PAGES> is
displayed, then press [OK].
19.Press [ ] or [ ] to select <ON> or
<OFF>, then press [OK].
<OFF>: Sends multiple images as a single file without dividing
them.
<ON>: Separates multiple images and send them as separate
files.
NOTE
If you have selected <JPEG> as the file format in step 17,
multiple images are sent as separate files even if you set
<DIVIDE INTO PAGES> to <OFF>.
20.Confirm that <IMAGEQUALITY> is displayed,
then press [OK].
21.Press [ ] or [ ] to select the resolution,
then press [OK].
You can select from <200x200dpi>, <200x400dpi>,
<300x300dpi>, <400x400dpi>, <600X600dpi>, <100X100dpi>,
<150X150dpi>, and <200x100dpi>.
NOTE
– If you want to send color images in the <PDF (COMPACT)>
format, select <300x300dpi>. Otherwise, the image is sent in
black-and-white.
– If you want to send color images in the <JPEG> format, select
<100X100dpi>, <150X150dpi>, <200x200dpi>, or
<300x300dpi>. Otherwise, the image is sent in black-and-
white.
– If you have selected <PDF> or <TIFF> as the file format in
step 17 and <100X100dpi> or <600X600dpi> as the
resolution, the image is sent in <200x200dpi> resolution.
22.Confirm that <ORIGINAL TYPE> is displayed,
then press [OK].
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23.Press [ ] or [ ] to select the original
type (<TEXT/PHOTO>, <TEXT>, or <PHOTO>),
then press [OK].
NOTE
If you have selected <PDF (COMPACT)> as the file format in
step 17, the original type is automatically set to <TEXT/
PHOTO>. Skip to step 24.
24.Press [Stop] to return to the standby mode.
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Canceling TX/RX Jobs
Cancel an ongoing job (sending or receiving) as follows.
1. Press [Stop].
2. When the <STOP KEY PRESSED> message
appears, press [OK].
●When scanning using the ADF:
●When scanning using the platen glass:
When the <CANCEL DURING TX/RX?>
message appears, press [ ] to select
<YES>.
NOTE
For sending jobs, remove any unscanned documents from the
ADF.
STOP KEY PRESSED
PRESS OK KEY
STOP KEY PRESSED
CANCEL DURING TX/RX?
< YES NO >
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2 Advanced Copy Features
Advanced Copy Features........................................................................ 2-2
Collate Copy ........................................................... 2-2
Reserved Copy....................................................... 2-3
Two-Sided Copying................................................. 2-3
2 on 1 Combination ................................................ 2-6
Frame Erase ........................................................... 2-7
Canceling Copy Jobs ............................................................................ 2-11
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Advanced Copy Features
■ Collate Copy
You can copy documents collated into sets arranged in page
order. This feature can be used together with both “Two-Sided
Copying” (see p. 2-3) and “2 on 1 Combination” (see p. 2-6).
1. Set documents.
Place the first page on the platen glass if you are not using the
ADF.
2. Press [COPY].
NOTE
If <AUTO COLLATE> is set to <COLLATE> in <STANDRD
SETTINGS> in <COPY SETTINGS>, skip step 3 and 4.
3. Press [Collate].
<COLLATE> appears in the LCD.
4. Press [ ] or [ ] to select <ON>, then
press [OK].
5. Use the numeric keys to enter the desired
copy quantity (1 to 99).
6. Press [Start].
When the documents are loaded in the ADF, collate copying
starts and no further operation is required.
If the document is placed on the platen glass and <ORIGINAL
SIZE> is displayed in the LCD, press [ ] or [ ] to select the
original size, then press [OK].
7. Place the next page of the document on the
platen glass, then press [Start].
Repeat this step to scan all pages. The machine prints only one
copy of each page.
8. Press [OK].
– The machine prints the remaining sets of copies.
– To cancel all settings, press [Reset].
NOTE
When scanning multiple page documents, <MEMORY FULL>
may appear in the LCD and scanning may be canceled. If this
happens, press [Stop] to return to the standby mode.
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■ Reserved Copy
You can make copy settings and scan documents even if the
machine is currently printing. The scanned documents are
processed after the current job is complete.
1. Set documents.
2. Press [COPY].
3. Set the desired copy mode and quantity (1 to
99), then press [Start].
You can reserve up to 5 copy jobs, with different settings for each
job.
■ Two-Sided Copying
Two-sided copying enables you to make two-sided copies from
one-sided or two-sided documents, or make one-sided copies
from two-sided documents. This feature can be used together
with both “Collate Copy” (see p. 2-2) and “2 on 1 Combination”
(see p. 2-6).
1 to 2-Sided Copying
2 to 2-Sided Copying
Originals
Copy
Book Type
selected
Calendar
Type
selected
Copy
Original
Copy
Copy
Book Type
selected
Calendar
Type
selected
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2 to 1-Sided Copying
NOTE
Paper used to make two-sided copies must conform to the following
specifications:
– Paper size: A4 (LGL or LTR loaded on the stack bypass are available
as well.)
– Paper weight: 64 to 90 g/m
2
1 to 2-Sided
You can make two-sided copies from one-sided documents.
1. Set documents.
2. Press [COPY].
3. Press [Two-Sided].
4. Press [ ] or [ ] to select <1 > 2-SIDED>,
then press [OK].
5. Press [ ] or [ ] to select <BOOK TYPE>
or <CALENDAR TYPE>, then press [OK].
<BOOK TYPE>: The front and back sides of the copy will have
the same top-bottom orientation.
<CALENDAR TYPE>: The front and back sides of the copy will
have opposite top-bottom orientations.
6. Press [Start].
To cancel all settings, press [Reset].
NOTE
– When you set the document on the platen glass, press [Start]
for each document. When scanning is complete, press [OK].
– You can skip step 5. In this case, the machine scans
one-sided documents to make two-sided, <BOOK TYPE>
copies.
Original
Copies
Copies
Book Type
selected
Calendar
Type
selected
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2 to 2-Sided
You can make two-sided copies from two-sided documents.
1. Set documents.
2. Press [COPY].
3. Press [Two-Sided].
4. Press [ ] or [ ] to select <2 > 2-SIDED>,
then press [OK].
5. Press [ ] or [ ] to select <BOOK TYPE>
or <CALENDAR TYPE> (for the documents),
then press [OK].
<BOOK TYPE>: The front and back sides of the document have
the same top-bottom orientation.
<CALENDAR TYPE>: The front and back sides of the document
have opposite top-bottom orientations.
6. Press [ ] or [ ] to select <BOOK TYPE>
or <CALENDAR TYPE> (for the copies), then
press [OK].
<BOOK TYPE>: The front and back sides of the copy will have
the same top-bottom orientation.
<CALENDAR TYPE>: The front and back sides of the copy will
have opposite top-bottom orientations.
7. Press [Start].
To cancel all settings, press [Reset].
NOTE
– When you set the document on the platen glass, press [Start]
for each document. When scanning is complete, press [OK].
– You can skip steps 5 and 6. In this case, the machine scans
two-sided documents in the <BOOK TYPE> orientation and
outputs the same way.
– If you press [Start] in step 5 after selected <CALENDAR
TYPE>, the machine scans two-sided documents in the
<CALENDAR TYPE> orientation and outputs the same way.
2 to 1-Sided
You can make one-sided copies from two-sided documents.
1. Set documents.
2. Press [COPY].
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3. Press [Two-Sided].
4. Press [ ] or [ ] to select <2 > 1-SIDED>,
then press [OK].
5. Press [ ] or [ ] to select <BOOK TYPE>
or <CALENDAR TYPE>, then press [OK].
<BOOK TYPE>: The front and back sides of the document have
the same top-bottom orientation.
<CALENDAR TYPE>: The front and back sides of the document
have opposite top-bottom orientations.
6. Press [Start].
To cancel all settings, press [Reset].
NOTE
– When you set the document on the platen glass, press [Start]
for each document. When scanning is complete, press [OK].
– You can skip step 5. In this case, the machine scans two-
sided documents in the <BOOK TYPE> orientation to make
one-sided copies.
■ 2 on 1 Combination
2 on 1 combination automatically reduces two documents to fit
on the selected paper size. This feature can be used together
with both “Collate Copy” (see p. 2-2) and “Two-Sided Copying”
(see p. 2-3).
1. Set documents.
2. Press [COPY].
3. Press [2 on 1].
4. Press [ ] or [ ] to select <ON>, then
press [OK].
2
1
1
2
Originals
Copy
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5. Press [ ] or [ ] to select the size of the
document, then press [OK].
6. Press [ ] or [ ] to select the paper size,
then press [OK].
7. Use the numeric keys to enter the desired
copy quantity (1 to 99).
8. Press [Start].
To cancel all settings, press [Reset].
NOTE
– When you set the document on the platen glass, press [Start]
for each document. When scanning is complete, press [OK].
– A maximum of 2 to 3 mm margin will be produced between
the two reduced documents in 2 on 1 combination copying.
■ Frame Erase
You can erase shadows and lines that appear when copying
various types of documents.
Original Frame Erase Copying
Original (A5)
Copy (A4)
Original Frame
Erase Selected
Original Frame
Erase Not
Selected
Copy (A4)
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Appendix
Book Frame Erase Copying
Binding Hole Frame Erase Copying
Original Frame Erase
Original frame erase can erase the dark borders and frame lines
that appear around the copy when the document is smaller than
the selected paper size.
1. Set documents.
2. Press [COPY].
3. Press [Frame Erase].
4. Press [ ] or [ ] to select <ORIGINAL
FR.>, then press [OK].
5. Press [ ] or [ ] to select the size of the
document, then press [OK].
6. Use [ ], [ ], or the numeric keys to set
the frame erase width for all four borders,
then press [OK].
The width ranges 1 to 50 mm.
Original
Copy
Book Frame
Erase
Selected
Book Frame
Erase Not
Selected
Copy
Original
Copy
Binding Hole
Erase
Selected
Binding Hole
Erase Not
Selected
Copy
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7. Use the numeric keys to enter the desired
copy quantity (1 to 99).
8. Press [Start].
To cancel all settings, press [Reset].
Book Frame Erase
Book frame erase can erase the dark borders, as well as center
and contour lines that appear when copying facing pages in a
book or bound document onto a single sheet of paper.
1. Set documents.
2. Press [COPY].
3. Press [Frame Erase].
4. Press [ ] or [ ] to select <BOOK
FRAME>, then press [OK].
5. Press [ ] or [ ] to select the book size,
then press [OK].
6. Use [ ], [ ], or the numeric keys to set
the book frame erase width for all four
borders, then press [OK].
The book frame erase width ranges 1 to 50 mm.
7. Use [ ], [ ], or the numeric keys to set
the frame erase width for the center of the
book, then press [OK].
The width ranges 1 to 50 mm.
8. Use the numeric keys to enter the desired
copy quantity (1 to 99).
9. Press [Start].
To cancel all settings, press [Reset].
Binding Hole Erase
Binding hole erase can erase the shadows that appear on
copies from binding holes on the documents.
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1. Set documents.
2. Press [COPY].
3. Press [Frame Erase].
4. Press [ ] or [ ] to select <BINDING
HOLE>, then press [OK].
5. Press [ ] or [ ] to specify the location of
the binding holes (<LEFT>, <RIGHT>, <TOP>,
or <BOTTOM>), then press [OK].
6. Use [ ], [ ], or the numeric keys to set
the binding hole erase width, then press
[OK].
The width ranges 3 to 20 mm.
7. Use the numeric keys to enter the desired
copy quantity (1 to 99).
8. Press [Start].
To cancel all settings, press [Reset].
The locations of the binding holes to be erased are shown in the
illustration below.
A: LEFT
B: RIGHT
C: TOP
D: BOTTOM
C
D
A
B
ADF
C
D
A
B
Platen Glass
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Canceling Copy Jobs
Cancel an ongoing job as follows.
1. Press [Stop].
2. When the <STOP KEY PRESSED> message
appears, press [OK].
●When scanning using the ADF:
●When scanning using the platen glass:
When the <CANCEL COPYING?> message
appears, press [ ] to select <YES>.
STOP KEY PRESSED
PRESS OK KEY
STOP KEY PRESSED
CANCEL COPYING?
< YES NO >
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Appendix
3Network
System Requirements............................................................................. 3-4
Printing or Sending a Fax from a Computer ........... 3-4
Using E-Mail/I-Fax .................................................. 3-5
Sending Data.......................................................... 3-5
Network Environment Setup Procedures .............................................. 3-7
Interface Settings .................................................................................... 3-8
Communication Environment Setup.................................................... 3-10
Using a TCP/IP Network........................................................................ 3-13
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Protocol Settings for TCP/IP Network.................................................. 3-14
Settings from the Operation Panel of the
Machine ................................................................ 3-14
Setting Up a Computer for Printing/Sending a Fax ............................ 3-23
Machine Connection Method (LPD/Raw) ............. 3-23
Print Server Settings............................................. 3-26
Setting Up a Computer as a FTP Server.............................................. 3-27
Using a NetBIOS Network..................................................................... 3-37
Protocol Settings for NetBIOS Network............................................... 3-38
Settings from the Operation Panel of the
Machine ................................................................ 3-38
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Setting Up a Computer as a File Server .............................................. 3-41
Connecting to a TCP/IP Network.......................... 3-41
Connecting to a NetBIOS Network and
Configuring a Shared Folder ................................ 3-41
Machine Management ........................................................................... 3-52
Machine Management Using Web Browser
(Remote UI) .......................................................... 3-52
Machine Management Using NetSpot Device
Installer ................................................................. 3-52
Machine Management Using NetSpot Console.... 3-52
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System Requirements
This section describes the system environments with
which the machine is compatible.
■ Printing or Sending a Fax from a
Computer
The following system environments are compatible when
printing or sending a fax from a computer:
● OS
– Microsoft Windows 98/98SE
– Microsoft Windows Me
– Microsoft Windows 2000 Server
– Microsoft Windows 2000 Professional
– Microsoft Windows XP Professional
– Microsoft Windows XP Home Edition
– Microsoft Windows Server 2003
● Computers
– Windows; IBM PC/compatibles
● Protocol
–TCP/IP
NOTE
If you are using Windows 2000, you need to install Service Pack 4 or
later.
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■ Using E-Mail/I-Fax
The following system environments are confirmed for using the
e-mail/I-fax functions.
● Mail forwarding server software
– Sendmail 8.93 or later (UNIX)
– Microsoft Exchange Server (Windows)
(Microsoft Exchange Server 5.5 + Service Pack 1 or later)
– Lotus Domino R4.6 or later (Windows)
● Mail receiving server software
– Qpopper 2.53 or later (UNIX)
– Microsoft Exchange Server (Windows)
(Microsoft Exchange Server 5.5 + Service Pack 1 or later)
– Lotus Domino R4.6 or later (Windows)
NOTE
– The machine sends e-mail or I-fax messages to mail servers using
SMTP.
The machine can receive incoming messages from a mail server
using the POP3 protocol or directly using the machine’s own SMTP
receiving function.
If the latter method is used, it is not necessary for the mail server to
support the POP3 protocol.
– The machine can receive I-fax images and error e-mail messages
sent when errors occur during communication, but not any other type
of e-mail.
■ Sending Data
The following system environments are compatible when
sending data from the machine to a file server, depending on the
type of network used:
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With a TCP/IP Network (Using FTP)
● Servers
– Microsoft Windows 2000 Server and Internet Information
Services 5.0
– Microsoft Windows XP Professional and Internet Information
Services 5.1
– Microsoft Windows Server 2003 and Internet Information
Services 6.0
– Solaris Version 2.6 or later
–Mac OS X
– FTP server for imageWARE Gateway
● Protocol
–TCP/IP
With a NetBIOS Network
● Servers
– Microsoft Windows 98
– Microsoft Windows Me
– Microsoft Windows 2000 Server
– Microsoft Windows 2000 Professional
– Microsoft Windows XP Professional
– Microsoft Windows XP Home Edition
– Microsoft Windows Server 2003
● Protocol
– NetBIOS over TCP/IP (NetBT)
NOTE
If you are using Windows 2000, you need to install Service Pack 4 or
later.
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Network Environment Setup Procedures
Before using the machine in a network environment, it is
necessary to perform the following setup procedures.
1. Network Cable Connection (See “Set the
Machine for Network Usage,” in the Quick
Start Guide.)
Connect the machine to your network using the network cables.
2. Preparation for Protocol Settings (See “Set
the Machine for Network Usage,” in the Quick
Start Guide.)
Specify the machine’s IP address so that the machine and the
network computer can communicate before making protocol
settings. Any of the following can be used to specify the settings.
– Machine’s operation panel (Additional Functions menu)
– NetSpot Device Installer (Canon utility software included in
the User Software CD)
3. Interface Settings (See p. 3-8)
Specify the interface settings for communication between the
machine and computers on your network. To specify the settings,
use:
– Machine’s operation panel
– Web browser (Remote UI)
4. Communication Environment Setup (See
p. 3-10)
Set up a configuration for communication between the machine
and computers on your network. To specify the settings, use:
– Machine’s operation panel
– Web browser (Remote UI)
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Interface Settings
Ethernet Driver
You can specify the communication method and Ethernet
connection type.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <SYSTEM
SETTINGS>, then press [OK].
If the System Manager ID and System Password have been set,
enter the System Manager ID and System Password using the
numeric keys, then press [Log In/Out].
3. Press [ ] or [ ] to select <NETWORK
SETTINGS>, then press [OK].
4. Press [ ] or [ ] to select <ETHERNET
DRIVER>, then press [OK].
5. Confirm that <DETECT> is displayed, then
press [OK].
6. Press [ ] or [ ] to select the desired
detection method, then press [OK].
<AUTO>: Automatically determines the communication mode
(Half duplex/Full duplex) and Ethernet type (10Base-T/100Base-
TX). Skip to step 11.
<MANUAL>: You have to manually specify the communication
mode and Ethernet type.
NOTE
If you reconnect the network cable (for example, reconnect the
cable to a different Ethernet hub) with the power on, the Auto
Detect function will not work even if you set <DETECT> to
<AUTO>. (Connect the cable with the power off.)
7. Confirm that <DUPLEX> is displayed, then
press [OK].
8. Press [ ] or [ ] to select the desired
communication method, then press [OK].
<HALF DUPLEX>: Sends and receives alternately.
<FULL DUPLEX>: Sends and receives simultaneously.
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9. Confirm that <ETHERNET TYPE> is
displayed, then press [OK].
10.Press [ ] or [ ] to select the desired
Ethernet connection type, then press [OK].
<10 BASE-T>: Establish a 10Base-T network connection.
<100 BASE-TX>: Establish a 100Base-TX network connection.
11.Press [Stop] to return to the standby mode.
12.Restart the machine.
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Communication Environment Setup
To set up a configuration for communication between the
machine and computers on your network, use the following
procedure.
SNMP
SNMP helps monitor the state of the machine and collects
information on it. The following two items can be set:
<COMMUNITY NAME>:
Sets the SNMP community name. You can specify up to two
community names.
<SNMP WRITABLE>:
Enables the computers on the network to access the machine
and modify its settings if this item is activated. You can specify
this setting for each community separately.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <SYSTEM
SETTINGS>, then press [OK].
If the System Manager ID and System Password have been set,
enter the System Manager ID and System Password using the
numeric keys, then press [Log In/Out].
3. Press [ ] or [ ] to select <NETWORK
SETTINGS>, then press [OK].
4. Press [ ] or [ ] to select <SNMP
SETTINGS>, then press [OK].
5. Confirm that <USE SNMP> is displayed, then
press [OK].
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6. Press [ ] or [ ] to select <ON> or
<OFF>, then press [OK].
<ON>: When you set or browse each item of the machine with a
utility that uses SNMP to obtain information.
<OFF>: When you do not use an SNMP utility.
NOTE
– If you want to use a Canon printer driver or utility, select <ON>
for both <USE SNMP> and <DEDICATED PORT>.
– You can restrict the IP addresses of computers on which items
can be set or browsed. If you restrict the IP addresses, it is not
possible to use the Remote UI to set or browse detailed
information on computers other than those whose IP
addresses are allowed, even if both <USE SNMP> and
<DEDICATED PORT> are <ON>. For details, see “Protocol
Settings for TCP/IP Network,” on p. 3-14.
7. Confirm that <COMMUNITY NAME 1> is
displayed, then press [OK].
8. Use the numeric keys to enter the desired
community name other than “public,” then
press [OK].
9. If you want to specify <COMMUNITY
NAME 2>, press [OK].
Otherwise, press [ ], then skip to step 11.
10.Use the numeric keys to enter the desired
community name, then press [OK].
11.Confirm that <SNMP WRITABLE 1> is
displayed, then press [OK].
12.Press [ ] or [ ] to select <ON>, then
press [OK].
13.If you want to specify <SNMP WRITABLE 2>,
press [OK].
Otherwise, skip to step 15.
14.Press [ ] or [ ] to select <ON>, then
press [OK].
15.Press [Stop] to return to the standby mode.
16.Restart the machine.
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Dedicated Port
To set or browse detailed information on the machine with a
Canon printer driver or utility, set <DEDICATED PORT> to
<ON>.
NOTE
– If you want to use a Canon printer driver or utility, select <ON> for
both <USE SNMP> and <DEDICATED PORT>.
– You can restrict the IP addresses of computers on which items can
be set or browsed. If you restrict the IP addresses, it is not possible to
use the Remote UI to set or browse detailed information on
computers other than those whose IP addresses are allowed, even if
both <USE SNMP> and <DEDICATED PORT> are <ON>. For
details, see “Protocol Settings for TCP/IP Network,” on p. 3-14.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <SYSTEM
SETTINGS>, then press [OK].
If the System Manager ID and System Password have been set,
enter the System Manager ID and System Password using the
numeric keys, then press [Log In/Out].
3. Press [ ] or [ ] to select <NETWORK
SETTINGS>, then press [OK].
4. Press [ ] or [ ] to select <DEDICATED
PORT>, then press [OK].
5. Press [ ] or [ ] to select <ON> or
<OFF>, then press [OK].
<ON>: If you want to set or browse detailed information on the
machine with a Canon printer driver or utility.
<OFF>: If you are not using a Canon printer driver or utility.
6. Press [Stop] to return to the standby mode.
7. Restart the machine.
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Using a TCP/IP Network
This chapter describes the settings and procedures
necessary to connect and use the machine with a TCP/IP
network.
1. Protocol Settings for TCP/IP Network (See
p. 3-14)
Specify the machine’s protocol settings. Any of the following can
be used to specify the settings.
– Machine’s operation panel (Additional Functions menu)
– Web browser (Remote UI)
– NetSpot Device Installer (Canon utility software included in
the User Software CD)
2. Setting Up a Computer for Printing/Sending a
Fax (See p. 3-23)
Specify the settings for each computer you use for printing/
sending a fax.
3. Setting Up a Computer as a FTP Server (See
p. 3-27)
Specify the settings of the computer receiving data sent from the
machine.
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Protocol Settings for TCP/IP Network
You can specify the machine’s protocol settings on the
computer using any of the following software.
– Machine’s operation panel (Additional Functions menu)
– Web browser (Remote UI)
– NetSpot Console (via a web browser) (Canon utility
software)
NOTE
– For more details about NetSpot Console, see online help or the
NetSpot Console readme file.
– To specify the protocol settings using NetSpot Console, you must log
in as Administrator. For instructions on how to use NetSpot Console,
see online help for NetSpot Console.
– If you change the IP address etc. on the web browser (Remote UI),
the change is not reflected in the setting display. When you check on
the machine, you can check by <VIEW IP ADDRESS> in
<NETWORK SETTINGS> located in the <SYSTEM SETTINGS>, or
by printing a USER’S DATA LIST. (See Chapter 14, “Machine Settings,”
in the Basic Operation Guide.)
■ Settings from the Operation Panel of
the Machine
TCP/IP Settings
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <SYSTEM
SETTINGS>, then press [OK].
If the System Manager ID and System Password have been set,
enter the System Manager ID and System Password using the
numeric keys, then press [Log In/Out].
3. Press [ ] or [ ] to select <NETWORK
SETTINGS>, then press [OK].
4. Confirm that <TCP/IP SETTINGS> is
displayed, then press [OK].
5. Press [ ] or [ ] to select <DNS
SETTINGS>, then press [OK].
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6. Confirm that <PRIMARY SERVER> is
displayed, then press [OK].
7. Use the numeric keys to enter the IP address
of a primary DNS server, then press [OK].
8. If you want to specify <SECONDARY
SERVER>, press [OK].
Otherwise, press [ ], skip to step 10.
9. Use the numeric keys to enter the IP address
of a secondary DNS server, then press [OK].
10.Confirm that <HOST NAME> is displayed,
then press [OK].
11.Use the numeric keys to enter the desired
host name, then press [OK].
12.Confirm that <DOMAIN NAME> is displayed,
then press [OK].
13.Use the numeric keys to enter the network
domain name, then press [OK].
14.Press [Additional Functions] so that <DNS
SETTINGS> in <TCP/IP SETTINGS> is
displayed.
15.Press [ ] or [ ] to select <USE LPD>,
then press [OK].
16.Press [ ] or [ ] to select <ON> or
<OFF>, then press [OK].
<ON>: Uses LPD as the print application.
<OFF>: Does not use LPD.
17.Press [ ] or [ ] to select <RAW
SETTINGS>, then press [OK].
18.Press [ ] or [ ] to select <ON> or
<OFF>, then press [OK].
<ON>: Uses Raw as the print application.
<OFF>: Does not use Raw.
HOST NAME :a
host name
Ex.
DOMAIN NAME :a
org.company.com
Ex.
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19.Confirm that <USE BIDIRECTIONAL> is
displayed, then press [OK].
20.Press [ ] or [ ] to select <ON>, then
press [OK].
<ON>: Establishes bidirectional communication using Port 9100.
<OFF>: Does not establish bidirectional communication using
Port 9100.
21.Press [ ] or [ ] to select <USE PASV
MODE>, then press [OK].
22.Press [ ] or [ ] to select <ON> or
<OFF>, then press [OK].
<OFF>: Disable the PASV mode for FTP.
<ON>: Enables the PASV mode for FTP.
NOTE
Whether you use the PASV mode for FTP depends on the
network environment you are using and the settings of the file
server you are sending to. Before specifying the PASV mode for
FTP, consult your network administrator.
23.Press [ ] or [ ] to select <FTP
EXTENSION>, then press [OK].
24.Press [ ] or [ ] to select <ON> or
<OFF>, then press [OK].
<OFF>: Disable the FTP extension.
<ON>: Enables the FTP extension.
25.Press [ ] or [ ] to select <USE HTTP>,
then press [OK].
<ON>: Uses the Remote UI.
<OFF>: Does not use the Remote UI.
26.Press [ ] or [ ] to select <ON>, then
press [OK].
27.Press [ ] or [ ] to select <PORT NO.>,
then press [OK].
28.Press [ ] or [ ] to select the protocol of
which you want to change the port number
(LPD, RAW, HTTP, SMTP RX, POP3 RX, FTP
SENDING, SMTP TX or SNMP), then press
[OK].
29.Use the numeric keys to enter the port
number, then press [OK].
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30.Press [Additional Functions] so that <PORT
NO.> in <TCP/IP SETTINGS> is displayed.
31.Press [ ] or [ ] to select <SET IP ADD
RANGE>, then press [OK].
32.Press [ ] or [ ] to select <ON>, then
press [OK].
33.Confirm that <PERMIT/REJECT> is
displayed, then press [OK].
34.Press [ ] or [ ] to select <REJECT> or
<PERMIT>, then press [OK].
<REJECT>: Restricts the IP addresses of computers from which
data (print/fax job) can be sent to the machine.
<PERMIT>: Permits the IP addresses of computers from which
data (print/fax job) can be sent to the machine.
35.Confirm that <SET IP ADDRESS> is
displayed, then press [OK].
36.Press [ ] or [ ] to select from <IP
ADDRESS 1> through <IP ADDRESS 4>, then
press [OK].
37.Confirm that <START IP ADDRESS> is
displayed, then press [OK].
38.Use the numeric keys to enter the start IP
address, then press [OK].
39.Confirm that <END IP ADDRESS> is
displayed, then press [OK]
40.Use the numeric keys to enter the end IP
address, then press [OK].
NOTE
To enter another IP address range, repeat step 36 to 40. After
you specified the <END IP ADDRESS> of <IP ADDRESS 4>,
confirm that <RX MAC ADD SET.> is displayed, press [OK],
then skip to step 43.
41.Press [Additional Functions] so that <SET IP
ADD RANGE> in <TCP/IP SETTINGS> is
displayed.
42.Press [ ] or [ ] to select <RX MAC ADD
SET.>, then press [OK].
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43.Press [ ] or [ ] to select <ON> or
<OFF>, then press [OK].
<OFF>: Disables a MAC address filter. Skip to step 46.
<ON>: Enables a MAC address filter.
NOTE
If you select <ON>, you will be unable to access from MAC
addresses which have not been specified.
44.Press [ ] or [ ] to select from <PERMIT
RX ADD1> through <PERMIT RX ADD5>, then
press [OK].
45.Specify the MAC addresses to allow access
to, then press [OK].
Repeat step 44 and 45 to specify other MAC addresses.
46.Press [Stop] to return to the standby mode.
47.Restart the machine.
E-mail/I-Fax Settings
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <SYSTEM
SETTINGS>, then press [OK].
If the System Manager ID and System Password have been set,
enter the System Manager ID and System Password using the
numeric keys, then press [Log In/Out].
3. Press [ ] or [ ] to select <NETWORK
SETTINGS>, then press [OK].
4. Press [ ] or [ ] to select <E-MAIL/l-
FAX>, then press [OK].
5. Confirm that <SMTP RX> is displayed, then
press [OK].
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6. Press [ ] or [ ] to select <ON> or
<OFF>, then press [OK].
<OFF>: Does not receive e-mail/I-faxes using the machine’s own
SMTP receiving function. If you want to receive e-mail/I-faxes
using a POP server, select <OFF>.
<ON>: Receives e-mail/l-faxes using the machine’s own SMTP
receiving function.
NOTE
The machine can receive I-fax images and communication error
notices only.
7. Confirm that <SMTP SERVER> is displayed,
then press [OK].
8. Use the numeric keys to enter the SMTP
server name, then press [OK].
– Enter the SMTP server name if the SMTP server name is
already registered in the DNS server.
– Enter the IP address of the SMTP server if the SMTP server
name is not registered in the DNS server.
9. Confirm that <POP> is displayed, then press
[OK].
10.Press [ ] or [ ] to select <ON> or
<OFF>, then press [OK].
<OFF>: Does not receive e-mail/I-faxes using a POP server. If
you want to receive e-mail/I-faxes using the machine’s own
SMTP receiving function, select <OFF>.
<ON>: Receives e-mail/l-faxes using a POP server.
NOTE
The machine can receive I-fax images and communication error
notices only.
11.Confirm that <POP BEFORE SEND> is
displayed, then press [OK].
12.Press [ ] or [ ] to select <ON> or
<OFF>, then press [OK].
<OFF>: Does not use an SMTP server that requires POP before
SMTP.
<ON>: Uses an SMTP server that requires POP before SMTP
(method for authenticating users who have logged in the POP
server before sending e-mail).
SMTP SERVER :a
smtp.company.com
Ex.
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13.Confirm that <E-MAIL ADDRESS> is
displayed, then press [OK].
14.Use the numeric keys to enter the e-mail
address your machine will use, then press
[OK].
15.Confirm that <POP SERVER> is displayed,
then press [OK].
16.Use the numeric keys to enter the POP server
name, then press [OK].
– Enter the POP server name if the POP server name is
already registered in the DNS server.
– Enter the IP address of the POP server if the POP server
name is not registered in the DNS server.
17.Confirm that <POP ADDRESS> is displayed,
then press [OK].
18.Use the numeric keys to enter the login name
for access to the POP server, then press
[OK].
19.Confirm that <POP PASSWORD> is
displayed, then press [OK].
20.Use the numeric keys to enter the password
for access to the POP server, then press
[OK].
21.Confirm that <POP INTERVAL> is displayed,
then press [OK].
E-MAIL ADDRESS :a
cal@pop.company.com
Ex.
POP SERVER :a
pop.company.com
Ex.
POP ADDRESS :1
account1
Ex.
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22.Use [ ], [ ], or numeric keys to set the
interval at which you want to check the POP
server for incoming e-mail, then press [OK].
NOTE
If the interval is set to 0, the POP server is not checked
automatically. For instructions on how to manually check the
POP server, see “Checking the Arrival of I-Fax,” on p. 5-5
23.Press [Stop] to return to the standby mode.
24.Restart the machine.
Startup Time Settings
If you connect the machine to a switching hub, it may not be able
to connect to a network even though your network settings are
set correctly.
This occurs because the spanning tree process performed
between switching hubs prevents them from communicating
with each other immediately after the machine connects to a
switching hub.
In this case, use the following procedure to delay the startup of
network communication.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <SYSTEM
SETTINGS>, then press [OK].
If the System Manager ID and System Password have been set,
enter the System Manager ID and System Password using the
numeric keys, then press [Log In/Out].
3. Press [ ] or [ ] to select <NETWORK
SETTINGS>, then press [OK].
4. Press [ ] or [ ] to select <STARTUP
TIME SET.>, then press [OK].
5. Use [ ], [ ], or numeric keys to set the
time period required to delay the startup of
network communications for the machine,
then press [OK].
You can enter the value from 0 to 300 (seconds).
6. Press [Stop] to return to the standby mode.
7. Restart the machine.
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Checking the Current Network Settings
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <SYSTEM
SETTINGS>, then press [OK].
If the System Manager ID and System Password have been set,
enter the System Manager ID and System Password using the
numeric keys, then press [Log In/Out].
3. Press [ ] or [ ] to select <NETWORK
SETTINGS>, then press [OK].
4. Press [ ] or [ ] to select <VIEW IP
ADDRESS>, then press [OK].
5. Press [] or [] to select <IP ADDRESS>,
<SUBNET MASK>, or <GATEWAY ADDRESS>
for displaying the setting you want to check,
then press [OK].
6. Press [Stop] to return to the standby mode.
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Setting Up a Computer for Printing/Sending a Fax
● Connecting to a TCP/IP Network:
All computers that use the machine must have TCP/IP client
software installed and must be enabled for TCP/IP network
use. For details, see the manuals provided with the operating
system.
● Installing the Printer Driver and Specifying the Machine
Destination Setting:
To print from a computer, you must install a printer driver and
specify a setting for the machine destination. The machine
destination setting differs depending on the print application
used for printing. Use the following information as a guide to
determine the print application you are using, and then
perform the necessary operations.
– LPD: This is the print application generally used with TCP/
IP.
– Raw: This is a print application used with Windows 2000/
XP/Server 2003. It can print at higher speeds than
LPD.
■ Machine Connection Method (LPD/Raw)
NOTE
In the following procedures, items displayed on the screen for
Windows XP are used; items might differ depending on your operating
system.
1. Open the printer properties dialog box.
– For Windows 2000, click [Start] on the Windows task bar →
[Settings] → [Printers].
– For Windows XP Professional/Server 2003, click [start] on the
Windows task bar → [Printers and Faxes].
– For Windows XP Home Edition, click [start] on the Windows
task bar → [Control Panel] → [Printers and Other Hardware]
→ [Printers and Faxes].
2. Right-click the icon of the printer you
installed → select [Properties].
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3. Display the [Ports] sheet by clicking the
[Ports] tab.
4. Open the [Printer Ports] dialog box by
clicking [Add Port].
5. From [Available ports types], select
[Standard TCP/IP Port] → click [New Port].
The Add Standard TCP/IP Printer Port Wizard starts.
6. Click [Next].
7. In [Printer Name or IP Address], enter the
machine IP address or machine host name →
click [Next].
After the computer has confirmed that there is a machine in
which the entered IP address is assigned, the [Completing the
Add Standard TCP/IP Printer Port Wizard] window appears.
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8. Click [Finish].
If the dialog box displays [Additional Port Information Required],
follow the instructions on the screen to search again, or click
[Standard] → click [Canon Network Printing Device with P9100]
from the pull-down list → click [Next].
9. Click [Close] to close the [Printer Ports]
dialog box.
If you want to use Raw, skip to step 12.
10.In the printer properties dialog box, click
[Configure Port] → Click [LPR] under
[Protocol] → enter a print queue in [Queue
Name] under [LPR Settings].
NOTE
You can specify a print queue in [Queue Name]. The following
three print queues are available:
– LP: The machine prints according to its spool settings.
Normally select this option.
– SPOOL: The machine prints only after spooling a print job on
the hard disk, regardless of its spool settings.
– DIRECT: The machine prints without spooling a print job on
the hard disk, regardless of its spool settings.
11.Click [OK].
12.Click [Close].
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■ Print Server Settings
If Windows 2000/XP/Server 2003 is on your network, the
following procedure enables you to set up a print server for more
efficient management of network printers. Once a print server is
set up, print jobs can be managed by the print server. Also, by
setting up an alternate driver for the print server, printer drivers
can be installed in each computer via the network.
1. Open the printer properties dialog box.
– For Windows 2000, click [Start] on the Windows task bar →
[Settings] → [Printers].
– For Windows XP Professional/Server 2003, click [start] on the
Windows task bar → [Printers and Faxes].
– For Windows XP Home Edition, click [start] on the Windows
task bar → [Control Panel] → [Printers and Other Hardware]
→ [Printers and Faxes].
2. Right-click the icon of the printer you
installed → select [Sharing].
3. Select [Share this printer] (Windows 2000:
[Shared as]) and enter a share name.
4. If this machine is shared with users running
different versions of Windows, click
[Additional Drivers].
When the alternate driver is installed, additional windows will
open for entering the location of the file containing the printer
driver. Follow the instructions in these windows.
NOTE
To install the printer driver on another computer, use the [Add
Printer Wizard] window for selecting the printer destination →
select [Network printer] or [A network printer, or a printer
attached to another computer] → select the shared printer for
the computer selected in the print server.
5. Click [OK].
The shared printer settings are complete.
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Setting Up a Computer as a FTP Server
To send data from the machine to a computer on your
network, you need to specify the settings of the computer
for receiving data.
You can send data over a TCP/IP network to any of the
following:
– FTP server (Windows 2000/XP/Server 2003, UNIX,
Mac OS X, imageWARE Gateway series)
– Windows shared folder (Windows 98/Me/2000/XP/Server
2003)
This section describes how to set up a computer as an FTP
server.
For instructions on how to configure a Windows shared
folder, see “Setting Up a Computer as a File Server,” on
p. 3-41.
NOTE
– This section describes only the procedures for setting up a computer
to receive data sent from the machine. To send data from the
machine to a server on the network, you must enter an address
setting from the operation panel. For instructions on how to specify
destination address settings, see “Address Book Settings,” on
p. 1-23.
– The following procedure explains a sample FTP server setup.
Depending on your environment, the actual setup procedure may
differ.
Windows 2000/XP/Server 2003
NOTE
– It is recommended that the FTP server be configured by the network
administrator.
– The use of Windows 2000 Server as an FTP server requires the
installation of Microsoft Internet Information Services 5.0 (IIS 5.0).
If IIS is not installed in the computer you are using, you will need to
install IIS before entering these settings. For installation procedures,
see the documentation provided with your operating system.
– The use of Windows XP Professional as an FTP server requires the
installation of Microsoft Internet Information Services 5.1 (IIS 5.1).
If IIS is not installed in the computer you are using, you will need to
install IIS before entering these settings. For installation procedures,
see the documentation provided with your operating system.
– The use of Windows Server 2003 as an FTP server requires the
installation of Microsoft Internet Information Services 6.0 (IIS 6.0).
If IIS is not installed in the computer you are using, you will need to
install IIS before entering these settings. For installation procedures,
see the documentation provided with your operating system.
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– Verification of users for access to FTP servers is done by referencing
the local account database Windows 2000 Server/XP Professional/
Server 2003 that is used as the FTP server. Therefore, it is not
possible to use the account of a domain user registered in
Windows 2000 Server/XP Professional/Server 2003 to send data
directly from the machine to FTP servers in other domains.
– This section describes the procedures for using the default home
directory under [Default FTP Site]. To use other settings, enter the
FTP site and home directory by referring to the documentation for IIS.
– In the following procedures, items displayed on the screen for
Windows XP are used; items might differ depending on your
operating system.
1. Log on to Windows as a member of the group
with access rights to the directory to be
designated as the FTP site directory.
NOTE
Depending on your environment, the access rights settings for a
drive or directory may differ. For details, see the Windows
documentation.
2. Start IIS.
– For Windows 2000, click [Start] on the Windows taskbar →
[Settings] → [Control Panel] → [Administrative Tools] →
[Internet Services Manager].
– For Windows XP, click [start] on the Windows taskbar →
[Control Panel] → [Performance and Maintenance] →
[Administrative Tools] → [Internet Information Services].
– For Windows Server 2003, click [Start] on the Windows
taskbar → [Administrative Tools] → [Internet Information
Services Manager].
3. Enter the FTP site settings.
– For Windows 2000, right-click the [Default FTP Site] icon →
click [Properties].
– For Windows XP/Server 2003, double-click the [FTP Sites]
icon → right-click the [Default FTP Site] icon → click
[Properties].
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– In the [Default FTP Site Properties] dialog box, click the
[Security Accounts] tab to display the [Security Accounts]
sheet.
– For Windows 2000, deselect [Allow Anonymous
Connections]. For Windows XP/Server 2003, deselect [Allow
only anonymous connection].
– Click the [Home Directory] tab to display the [Home Directory]
sheet → select both [Read] and [Write].
– Click [OK] to close the [Default FTP Site Properties] dialog
box.
4. Confirm [Full computer name].
● For Windows 2000:
– Right-click the [My Computer] icon on the desktop → click
[Properties].
– Click the [Network Identification] tab to display the [Network
Identification] sheet → confirm [Full computer name].
– Click [Cancel] to close the [System Properties] dialog box.
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● For Windows XP/Server 2003:
– Click [start] or [Start] on the Windows taskbar, right-click [My
Computer] → click [Properties].
– Click the [Computer Name] tab to display the [Computer
Name] sheet → confirm [Full computer name].
– Click [Cancel] to close the dialog box.
5. Set up the users and passwords for access to
the FTP server.
– For Windows 2000, right-click the [My Computer] icon on the
desktop → click [Manage] to open the [Computer
Management] window.
– For Windows XP/Server 2003, click [start] or [Start] on the
Windows taskbar, right-click [My Computer] → click [Manage]
to open the [Computer Management] window.
– Under [System Tools], double-click [Local Users and Groups]
→ right-click the [Users] folder → click [New User].
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– In the [New User] dialog box, enter the user name in [User
name] → enter the password in [Password] → re-enter the
password in [Confirm password].
– Enter a user name not longer than 20 alphanumeric
characters, and a password not longer than 24 (14 for
Windows 2000) alphanumeric characters. If [User must
change password at next logon] is selected, any new users
added must change their passwords in order to send data
from the machine. (You cannot change the password from the
operation panel.)
– Confirm the settings → click [Create].
– Close the [Computer Management] window.
6. Set a destination address using the operation
panel.
● Sample destination setting:
– Server side settings:
[Full computer name]: starfish.organization.company.com
Create a directory named “share”
in the specified FTP server’s
directory “\Inetpub\ftproot”, and
then set “share” as the data
destination.
– The machine’s destination settings:
The server protocol: <FTP>
<NAME>: The destination’s name
<HOST NAME>: starfish.organization.company.com
< FI LE PATH> : s ha re
<LOGIN NAME>: User name entered in step 5
<PASSWORD>: Password for the above user
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NOTE
– To use [Full computer name], which was confirmed in step 4,
as the host name for <HOST NAME> as shown in the
example, it is necessary to use a DNS server. (This applies
even if the machine and the FTP server are in the same
subnet.) If no DNS server is available, the host name setting
should be specified using the IP address of the FTP server.
– A maximum of 120 alphanumeric characters can be entered
for both <HOST NAME> and <FILE PATH> on the operation
panel.
– If you switch the language of the LCD display, <HOST NAME>
and <FILE PATH> may not be displayed correctly.
– For instructions on how to specify destination address
settings, see “Address Book Settings,” on p. 1-23.
UNIX
NOTE
– UNIX users must have Solaris 2.6 or later installed in order to use the
computer as an FTP server.
– In some environments, detailed settings may be required in order to
use FTP. For details, consult your network manager.
1. Log in to a workstation as a superuser.
2. Set up the users who send documents from
the machine, and their passwords.
Enter a user name and a password not longer than 24
alphanumeric characters.
3. Create a shared directory to be used for
destination addresses, and then enable read
access and write access by the users who
will be sending data.
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4. Set a destination address using the operation
panel.
● Sample destination setting:
NOTE
– To use the host name of the above example for <HOST
NAME>, it is necessary to use a DNS server. (This applies
even if the machine and the FTP server are in the same
subnet.) If no DNS server is available, the host name setting
should be specified using the IP address of the FTP server.
– A maximum of 120 alphanumeric characters can be entered
for both <HOST NAME> and <FILE PATH> on the operation
panel.
– If you switch the language of the LCD display, <HOST NAME>
and <FILE PATH> may not be displayed correctly.
– For instructions on how to specify destination address
settings, see “Address Book Settings,” on p. 1-23.
– Server side settings:
[Host name]: starfish
[Domain]: organization.company.com
The user’s home directory is
/home/hsato, and /home/hsato/
share is the data destination.
– The machine’s destination settings:
The server protocol: <FTP>
<NAME>: The destination’s name
<HOST NAME>: starfish.organization.company.com
<FILE PATH>: Enter one of the following:
share (when using relative path)
/home/hsato/ share (when using
absolute path)
<LOGIN NAME>: User name entered in step 2
<PASSWORD>: Password for the above user
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Mac OS X
NOTE
The following procedures are based on Mac OS X version 10.4. The
procedures may differ depending on the versions of Mac OS X you are
using.
1. Log in to Mac OS X as Administrator.
2. Start the FTP services under Mac OS X.
– Click the Apple icon in the top left of the screen → [System
Preferences].
– Click the [Sharing] icon in the [System Preferences] window.
– Click to select the [FTP Access] → click [Start].
– Click [Show all] on the toolbar.
3. Specify the user to whom you want to send
data, and then the password.
– Click the [Accounts] icon in the [System Preferences] window.
– Click [ ] to create a new account.
– Enter a user name, and a password not longer than 24
alphanumeric characters.
– Click [Create Account].
– Close the [Accounts] window.
4. Create a shared folder to which files are to be
sent.
Sample setting:
Create a folder named “iR_Folder” in the [Public] folder in the
[Home] folder.
5. Grant access to the shared folder created in
step 4.
– Click to select the shared folder → select [Get Info] from the
[File] menu.
– Click [Ownership & Permissions] → [Details].
– Enable read and write access to the folder by the owner and
members of a group to which the owner belongs.
– Close the Info window.
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6. Set a destination address using the operation
panel.
● Sample destination setting:
NOTE
– A maximum of 120 alphanumeric characters can be entered
for <FILE PATH> on the operation panel.
– If you switch the language of the LCD display, <HOST NAME>
and <FILE PATH> may not be displayed correctly.
– For instructions on how to specify destination address
settings, see “Address Book Settings,” on p. 1-23.
FTP Server for imageWARE Gateway
NOTE
An FTP server for imageWARE Gateway is required for receiving data
from the machine when used with imageWARE Gateway.
1. Set up the FTP server for imageWARE
Gateway.
For details about the settings, see the imageWARE Gateway
Users Guide.
2. On the FTP server for imageWARE Gateway,
specify the folder to store data sent from the
machine.
For details about the settings, see the imageWARE Gateway
Users Guide.
NOTE
– A maximum of 120 alphanumeric characters can be entered
for a folder name.
– Enter a user name and a password not longer than 24
alphanumeric characters.
– Server side settings (set using the above procedure):
Create a folder named “iR_Folder” in the [Public] folder in the
[Home] folder of the user named “yoko”, and then specify the
iR_Folder as the folder to which files are sent.
– The machine’s destination settings:
The server protocol:
<FTP>
<NAME>: The destination’s name
<HOST NAME>: IP address of Macintosh
<FILE PATH>: Enter an absolute path to a folder
to which files are sent:
/Users/yoko/Public/iR_Folder
<LOGIN NAME>: User name entered in step 3
<PASSWORD>: Password for the above user
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3. On the FTP server for imageWARE Gateway,
export destination data.
For details about the settings, see the imageWARE Gateway
Users Guide.
NOTE
– A DNS server is needed to use an FQDN format (for example,
starfish.organization.company.com) for the FTP server
address. (A DNS server is also required if the machine and
the FTP server are in the same subnet.) If you have not set up
a DNS server, use IP addresses.
– A maximum of 120 alphanumeric characters can be entered
for an FTP server address of the FQDN format.
4. Use the Remote UI of the machine to import
the destination data exported in step 3 into
the machine.
– Click [Add. Func.] of the Remote UI → click [Import/Export].
– Click [Address Book].
– Click [Import].
– Click [Browse] → select the file to import.
– Click [OK].
NOTE
– If you switch the language of the LCD display, <HOST NAME>
and <FILE PATH> may not be displayed correctly.
– For instructions on how to specify destination address
settings, see “Address Book Settings,” on p. 1-23.
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Appendix
Using a NetBIOS Network
This chapter describes settings and procedures for using
the machine with a NetBIOS network.
1. Protocol Settings for NetBIOS Network (See
p. 3-38)
Specify the machine’s protocol settings. Any of the following can
be used to specify the settings.
– Machine’s operation panel (Additional Functions menu)
– Web browser (Remote UI)
– NetSpot Device Installer (Canon utility software included in
the User Software CD)
2. Setting Up a Computer for Printing/Sending a
Fax (See p. 3-23)
Specify the settings for each computer you use for printing/
sending a fax.
3. Setting Up a Computer as a File Server (See
p. 3-41)
Specify the settings of the computer receiving data sent from the
machine.
NOTE
– It is recommended that step 1 and 3 be performed by the
network manager.
– The only base protocol supported by a NetBIOS network is
TCP/IP. NetBEUI is not supported with the machine.
– Use the operation panel or NetSpot Device Installer if you are
configuring the TCP/IP settings for the first time. After
configuring the settings, you can change the content by using
the Remote UI or NetSpot Console. NetSpot Console can be
downloaded from Canon’s Web site.
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Protocol Settings for NetBIOS Network
You can specify the machine’s protocol settings on the
computer using any of the following software.
– Machine’s operation panel (Additional Functions menu)
– Web browser (Remote UI)
– NetSpot Console (via a web browser) (Canon utility
software)
NOTE
– For more details about NetSpot Console, see online help or the
NetSpot Console readme file.
– To specify the protocol settings using NetSpot Console, you must log
in as Administrator. For instructions on how to use NetSpot Console,
see online help for NetSpot Console.
– If you change the IP address etc. on the web browser (Remote UI),
the change is not reflected in the setting display. When you check on
the machine, you can check by <VIEW IP ADDRESS> in
<NETWORK SETTINGS> located in the <SYSTEM SETTINGS>, or
by printing a USER’S DATA LIST. (See Chapter 14, “Machine
Settings,” in the Basic Operation Guide.)
■ Settings from the Operation Panel of
the Machine
TCP/IP Settings
1. Specify the TCP/IP settings.
If you have not entered the TCP/IP settings yet, enter them now.
(See “Set the Machine for Network Usage,” in the Quick Start
Guide and “Protocol Settings for TCP/IP Network,” on p. 3-14.)
SMB and WINS Settings
NOTE
WINS (Windows Internet Name Service) is a service for associating a
NetBIOS name (which is a computer name or printer name on a
NetBIOS network) with an IP address. To use WINS, a WINS server is
required.
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1. Press [Additional Functions].
2. Press [ ] or [ ] to select <SYSTEM
SETTINGS>, then press [OK].
If the System Manager ID and System Password have been set,
enter the System Manager ID and System Password using the
numeric keys, then press [Log In/Out].
3. Press [ ] or [ ] to select <NETWORK
SETTINGS>, then press [OK].
4. Press [ ] or [ ] to select <SMB
SETTINGS>, then press [OK].
5. Confirm that <USE SMB CLIENT> is
displayed, then press [OK].
6. Press [ ] or [ ] to select <ON>, then
press [OK].
7. Confirm that <SERVER> is displayed, then
press [OK].
8. Use the numeric keys to enter the NetBIOS
name of the machine, then press [OK].
NOTE
– Be sure to enter a unique name that does not exist as a name
for another computer or printer on the same network.
– You cannot enter a character string that includes blanks.
9. Confirm that <WORKGROUP> is displayed,
then press [OK].
10.Use the numeric keys to enter the name of
the workgroup the machine belongs to, then
press [OK].
NOTE
– You cannot enter the domain name as the workgroup name.
– You cannot enter a character string that includes blanks.
11.Confirm that <COMMENT> is displayed, then
press [OK].
12.If necessary, use the numeric keys to enter a
comment, then press [OK].
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13.Confirm that <LM ANNOUNCE> is displayed,
then press [OK].
14.Press [ ] or [ ] to select <ON> or
<OFF>, then press [OK].
<OFF>: Does not notify the LAN Manager of its existence on the
network.
<ON>: Notifies the LAN Manager of its existence on the network.
15.Press [ ] or [ ] to select <TCP/IP
SETTINGS>, then press [OK].
16.Press [ ] or [ ] to select <CONFIGURE
WINS>, then press [OK].
17.Confirm that <WINS RESOLUTION> is
displayed, then press [OK].
18.Press [ ] or [ ] to select <ON> or
<OFF>, then press [OK].
<OFF>: Does not resolve the name with WINS. Skip to step 21.
<ON>: Resolves the name with WINS.
19.Confirm that <WINS SERVER> is displayed,
then press [OK].
20.Use the numeric keys to enter the IP address
of a WINS, then press [OK].
NOTE
If DHCP determines the IP address, the IP address obtained
from a DHCP server is overwritten with the IP address of a
WINS server (obtained from the DHCP server), whenever
possible.
21.Press [Stop] to return to the standby mode.
22.Restart the machine.
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Appendix
Setting Up a Computer as a File Server
To send data from the machine to a computer on your
network, you need to specify the settings of the computer
for receiving data. You can send data over a NetBIOS
network to a Windows shared folder. This section describes
how to configure a shared folder.
NOTE
The following procedures describe a sample shared folder
configuration. Depending on your environment, the actual configuration
procedure may differ.
■ Connecting to a TCP/IP Network
A computer that receives data sent from the machine must have
TCP/IP client software installed and must be enabled for TCP/IP
network use. For details, see the documentation provided with
the operating system.
■ Connecting to a NetBIOS Network and
Configuring a Shared Folder
Windows 98/Me
NOTE
– If a suitable Windows 2000/XP/Server 2003 machine is available on
your network, it is recommended that you configure that machine as
a file server instead of using a Windows 98/Me machine.
– In the following procedures, items displayed on the screen for
Windows 98 are used; items might differ depending on your
operating system.
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1. Specify the NetBIOS settings.
– Right-click the [Network Neighborhood] icon displayed on the
desktop → click [Properties].
– In [The following network components are installed], confirm
that both [Client for Microsoft Networks] and [File and printer
sharing for Microsoft Networks] appear. If these components
do not appear, click [Add] to install.
– Click [File and Print Sharing] → click [I want to be able to give
others access to my files] → click [OK].
– To specify the access control method, click the [Access
Control] tab → select the level of access control. If you select
[User-level access control], specify a domain in which a list of
users and groups is saved.
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– In the [Network] dialog box, click the [Identification] tab to
display the [Identification] sheet. Confirm the computer name.
– Click [OK] to close the [Network] dialog box.
2. Set up file sharing.
● If [Share-level access control] is selected:
– Right-click the folder you want to share using Explorer → click
[Sharing].
– On the [Sharing] sheet, click [Shared As] → enter the share
name in [Share Name].
– For [Access Type], select either [Full] or [Depends on
Password].
– Enter a password. If [Depends on Password] is selected,
enter a password not longer than 8 alphanumeric characters
for full access.
– Confirm the settings you entered → click [OK].
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● If [User-level access control] is selected:
– Right-click the folder you want to share using Explorer → click
[Sharing].
– On the [Sharing] sheet, click [Shared As] → enter the share
name in [Share Name].
– Click [Add] to open the [Add Users] dialog box on the screen.
– From the left list select the users to whom you want to give
access to the shared folder → add them to the right list.
NOTE
For details on this dialog box, see the Windows 98/Me
documentation.
– Confirm the settings you entered → click [OK].
– Click [OK] to close the properties dialog box of the shared
folder.
3. Set a destination address using the
machine’s operation panel.
● Sample destination setting:
– Server side settings:
[Computer name]: swan
[Share Name]:
share
Create a folder called Images
within share, and then specify
Images as the destination for
sending.
– The machine’s destination settings:
The server protocol: <SMB>
<NAME>: The destination’s name
<HOST NAME>: \\swan\share
<FILE PATH>: \Images
<LOGIN NAME>: (Not required if you have selected
[Share-level access control] in
step 1)
<PASSWORD>: Password entered in step 2.
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NOTE
– A maximum of 120 alphanumeric characters can be entered
for <HOST NAME> on the operation panel. A maximum of
120 alphanumeric characters can be entered for <FILE
PATH>, and a maximum of 24 alphanumeric characters can
be entered for <LOGIN NAME>. Enter each of these items on
the server using no more than their allowable number of
characters.
– If you change the language of the LCD display, <HOST
NAME> and <FILE PATH> may not be displayed correctly, or
you may not be able to browse the directories.
– If the language of the LCD display differs from the computer
on your network, <HOST NAME> and <FILE PATH> may not
be displayed correctly, or you may not be able to browse the
directories.
– You can send data using the following formats. A DNS server
is required for the latter case:
\\192.168.2.100\share
\\host_name.organization.company.com\share
– For instructions on how to specify destination address
settings, see “Address Book Settings,” on p. 1-23.
Windows 2000/XP/Server 2003
NOTE
– It is recommended that the file server be configured by the network
manager.
– The number of users or clients that can access a server running
Windows 2000 Server/XP/Server 2003 is limited. After this number of
users or clients is reached, it is not possible to send to a server
running Windows 2000/XP/Server 2003.
– In the following procedures, items displayed on the screen for
Windows XP are used; items might differ depending on your
operating system.
1. Log on to Windows as Administrator.
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2. Specify the NetBIOS settings.
– For Windows 2000, right-click the [My Network Places] icon
on the desktop → click [Properties] to open the [Network and
Dial-up Connections] window.
– For Windows XP, click [start] on the Windows taskbar → right-
click [My Network Places] → click [Properties] to open the
[Network Connections] window.
– For Windows Server 2003, click [Start] on the Windows
taskbar → [Control Panel] → [Network Connections].
– Right-click the [Local Area Connection] icon → click
[Properties] to open the [Local Area Connection Properties]
dialog box.
– Confirm that [Client for Microsoft Networks], [File and Printer
Sharing for Microsoft Networks], and [Internet Protocol (TCP/
IP)] are all selected. If any of these functions is not selected,
select it now.
– Double-click [Internet Protocol (TCP/IP)] to open the [Internet
Protocol (TCP/IP) Properties] dialog box → in the [General]
sheet, click [Advanced].
– Click the [WINS] tab → in the [WINS] sheet, click [Enable
NetBIOS over TCP/IP].
– Click [OK] until all the dialog boxes are closed.
– Restart the computer if prompted.
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3. Confirm the computer name.
● For Windows 2000:
– Right-click the [My Computer] icon on the desktop → click
[Properties].
– Click the [Network Identification] tab to display the [Network
Identification] sheet.
– Click [Properties] → [More] in the [Identification Changes]
dialog box.
– In the [DNS Suffix and NetBIOS Computer Name] dialog box,
confirm [NetBIOS computer name].
– Click [Cancel] until all the dialog boxes are closed.
● For Windows XP/Server 2003:
– Click [start] or [Start] on the Windows taskbar → right-click
[My Computer] → click [Properties].
– Click the [Computer Name] tab to display the [Computer
Name] sheet.
– Click [Change] → [More] in the [Computer Name Changes]
dialog box.
– In the [DNS Suffix and NetBIOS Computer Name] dialog box,
confirm [NetBIOS computer name].
– Click [Cancel] until all the dialog boxes are closed.
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4. Set up the users and passwords for access to
the shared folder.
– For Windows 2000, right-click the [My Computer] icon on the
desktop → click [Manage] to open the [Computer
Management] window.
– For Windows XP/Server 2003, click [start] or [Start] on the
Windows taskbar, right-click [My Computer] → click [Manage]
to open the [Computer Management] window.
– Under [System Tools], double-click [Local Users and Groups]
→ right-click the [Users] folder → click [New User].
– In the [New User] dialog box, enter the user name in [User
name] → enter the password in [Password] → re-enter the
password in [Confirm password].
– Enter a user name not longer than 20 alphanumeric
characters, and a password not longer than 14 alphanumeric
characters. If [User must change password at next logon] is
selected, any new users added must change their passwords
in order to send data from the machine. (You cannot change
the password from the operation panel.)
– Confirm the settings → click [Create].
– Close the [Computer Management] window.
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5. Configure the shared folder.
– Right-click the folder you want to share using Explorer → click
[Properties].
– On the [Sharing] sheet, click [Share this folder] → enter the
share name in [Share name].
6. Set security.
● To create a shared folder on a FAT or FAT32 format disk (If
the [Security] tab is not displayed):
– Click [Permissions] → select or add the users or groups to
whom you want to give access to the shared folder.
– Under [Permissions], select both [Change] and [Read] → click
[OK].
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● To create a shared folder on an NTFS format disk:
– Click the [Security] tab.
– In the [Security] sheet, select or add the users or groups to
whom you want give access to the shared folder.
– Under [Permissions], select both [Write] and [Read &
Execute], or a higher access authority. For data in the folder,
check both [Write] and [Read], or a higher access authority.
– Click [OK] → close the properties dialog box of the shared
folder.
NOTE
To display the [Security] tab in Windows XP, right-click the [start]
icon on the Windows taskbar → [Explore] → [Tools] → [Folder
Options] → click the [View] tab → deselect [Use simple file
sharing]. However, you can share folders and files with [Use
simple file sharing] selected. Select or deselect [Use simple file
sharing] to suit your environment. For details about the settings,
see the documentation provided with Windows XP.
7. Set a destination address using the operation
panel.
● Sample destination setting:
– Server side settings:
[NetBIOS computer name]: swan
[Share name]: share
Create a folder called Images
within share, and then specify
Images as the destination for
sending.
– The machine’s destination settings:
The server protocol: <SMB>
<NAME>: The destination’s name
<HOST NAME>: \\swan\share
<FILE PATH>: \Images
<LOGIN NAME>: User name entered in step 4.
<PASSWORD>: Password for the above user.
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NOTE
– A maximum of 120 alphanumeric characters can be entered
for <HOST NAME> on the operation panel. Also, a maximum
of 120 alphanumeric characters can be entered for <FILE
PATH>. Enter each of these items on the server using no
more than their allowable number of characters.
– If you change the language of the LCD display, <HOST
NAME> and <FILE PATH> may not be displayed correctly, or
you may not be able to browse the directories.
– If the language of the LCD display differs from the computer
on your network, <HOST NAME> and <FILE PATH> may not
be displayed correctly, or you may not be able to browse the
directories.
– You can send data using the following formats. A DNS server
is required for the latter case:
\\192.168.2.100\share
\\host_name.organization.company.com\share
– For instructions on how to specify destination address
settings, see “Address Book Settings,” on p. 1-23.
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Appendix
Machine Management
The machine enables you to use any of the following
software to check the status and to specify the settings on
your computer.
– Web browser (Remote UI)
– NetSpot Device Installer (Canon utility software included
in the User Software CD)
– NetSpot Console (via a web browser) (Canon utility
software)
NOTE
The utility software of the NetSpot Console is not included in the User
Software CD. To use the NetSpot Console, please download it from the
Canon website.
■ Machine Management Using Web
Browser (Remote UI)
You can use Remote UI installed in the machine to manage it on
a web browser.
For using Remote UI, see “Displaying Device Status and
Information,” on p. 4-6.
■ Machine Management Using NetSpot
Device Installer
NetSpot Device Installer is utility software for specifying the
initial settings of Canon devices connected to a network.
Available on the CD-ROM, NetSpot Device Installer can be
accessed directly without installation, enabling network users to
quickly and easily specify the initial settings of network devices.
For instructions on how to use NetSpot Device Installer, see the
online help for NetSpot Device Installer.
■ Machine Management Using NetSpot
Console
NetSpot Console is utility software capable of managing devices
connected to a network. This software enables network users to
set or view various types of information about network devices
using a web browser, such as list or map display of devices,
detailed protocol settings, display and notification of device
status, and job manipulations.
For instructions on how to use NetSpot Console, see the online
help for NetSpot Console.
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4 Remote UI
System Requirements............................................................................. 4-3
Using the Remote UI ............................................................................... 4-4
Starting the Remote UI........................................... 4-4
Displaying Device Status and Information............................................ 4-6
Job Management ..................................................................................... 4-7
Managing Print Jobs............................................... 4-7
Viewing the Print Log.............................................. 4-8
Viewing the Activity Log.......................................... 4-9
Managing the Address Book ................................................................ 4-10
Customizing System Settings .............................................................. 4-15
Customizing System Information.......................... 4-15
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Specifying Forwarding Settings........................................................... 4-18
Managing the Department/User ID....................................................... 4-25
Import/Export Function......................................................................... 4-30
Saving the Address Book ..................................... 4-30
Loading an Address Book .................................... 4-31
Saving User Management Data in Files (Export)........ 4-33
Loading User Management Data Files
(Overwrite/Import) ................................................ 4-34
Saving Additional Functions Settings in Files (Export)
.... 4-36
Loading Additional Functions Settings Files
(Overwrite/Import) ................................................ 4-37
Device Custom Settings........................................................................ 4-39
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System Requirements
The Remote UI has been confirmed to work in the following
system environments.
Windows
● OS
– Microsoft Windows 98/98SE
– Microsoft Windows Me
– Microsoft Windows 2000 Professional
– Microsoft Windows XP
● Web Browser
– Microsoft Internet Explorer 5.01 SP1 or later
– Netscape Communicator/Navigator 6.0 or later, except
Netscape Communicator 6
Macintosh
● OS
– Mac OS 8.6 or later, until Mac OS X Classic
● Web Browser
– Microsoft Internet Explorer 5.01 SP1 or later
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Using the Remote UI
The Remote UI software enables you to access and manage
the machine from a network computer using a web browser.
● Check the machine status
● Set and control the machine
■ Starting the Remote UI
NOTE
Before you start the Remote UI, perform the following:
– Select <VIEW IP ADDRESS> in <NETWORK SETTINGS> located in
the <SYSTEM SETTINGS>, and verify the IP address of the
machine. If you do not know the IP address, consult with your
network administrator. (See Chapter 3, “Network”.)
– Set <REMOTE UI> to <ON> in <SYSTEM SETTINGS>.
1. Start the web browser.
2. Enter the IP address of the machine in
[Address] or [Location] → press [Enter] on
the keyboard.
The Remote UI screen appears.
3. Enter the ID and password.
– For No Management mode: Select [Administrator Mode] or
[End-User Mode] → enter the password or owner name.
– For Department ID Management mode: Enter the department
ID and password.
– For User Management mode: Enter the User ID and
password.
NOTE
For details on the ID and password, see “Managing the
Department/User ID,” on p. 4-25.
4. Click [OK].
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[Device] - [Status] page is displayed when you logon the
Remote UI.
DCA B
G F EH
A
Displays the current status of the
machine, etc.
B
Takes you to the Remote UI top page.
C
Updates (refreshes) the currently
displayed screen with the latest
information.
D
Displays the online help for the
Remote UI.
E
Displays the current status of print
jobs, etc.
F
Takes you back to the top of a current
page.
G
Displays a list of settings for the
machine, etc.
H
Displays the Address Book data (one-
touch keys, etc.) registered on the
machine.
Takes you back to the previous page.
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Displaying Device Status and Information
You can view the current status of the machine and also
information about the administrator in charge of the
machine, the installation location and various machine
settings.
1. Click [Device] → select the item you want to
display from the menu that appears under
[Device].
NOTE
If you are changing the Network Settings, the machine must be
restarted to enable the settings. Turn off the main power switch of the
machine, wait at least 10 seconds, and turn the power back on.
[Status] Displays the remaining amount of
paper in the various paper sources
and any error messages. To check
details of errors, click [Error
Information].
[Information] Displays information related to the
machine, such as the system
manager’s information and the
location of the machine.
[Features] Displays information about the
maximum print speed, total and
available memory, and number of
drawers installed.
[Network] Displays the machine’s network
settings. When in the Administrator
Mode you can specify these settings
by clicking [Change].
[Counter Check] Displays the total number of pages
that have been output for printing,
copying, and received job printing.
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Job Management
The Remote UI enables you to manage print jobs. It also
enables you to view the results of print, send and receive
jobs.
NOTE
If you set <CHECKING THE LOG> to <OFF> in <SYSTEM
SETTINGS>, no job logs appear in the list.
■ Managing Print Jobs
You can use the Remote UI to manage print jobs that are being
processed by the machine, or are held in the print queue.
NOTE
If you log in using the End-User Mode and [Permit End-user’s Job
Operation] in [Add. Func.] is set to [OFF], you cannot delete any print
jobs. When [Permit End-user’s Job Operation] is set to [ON], you can
delete print jobs which you have owner privileges.
1. Click [Job Status] → [Print Job] from the
menu that appears under [Job Status].
A list of print jobs being waiting or processed by the machine
appears.
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2. To delete a print job, select the check box
next to the job to delete → click .
NOTE
You cannot recover the job once it is deleted.
■ Viewing the Print Log
The Remote UI enables you to view the [Print Log] of print jobs.
The [Print Log] shows up to 128 recent print jobs.
1. Click [Job Status] → [Print Log] from the
menu that appears under [Job Status].
The [Print Log] appears displaying information about print jobs
that have already been processed by the machine.
NOTE
If an error occurs during printing, the error code following [NG]
appears in [Print Results].
Example: NG (#0816)
Cause: The page limit for printing reached the maximum.
Remedy: Increase the page limit, or do not set the limit. (See
“Managing the Department/User ID,” on p. 4-25.)
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■ Viewing the Activity Log
The Remote UI enables you to view the [Activity Log] of send
and receive jobs. The [Activity Log] shows up to 40 recent
transactions.
1. Click [Job Status] → [Activity Log] from the
menu that appears under [Job Status].
The [Activity Log] appears displaying information about send and
receive jobs that have already been processed by the machine.
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Managing the Address Book
The Remote UI enables you to view and modify the Address
Book data.
NOTE
– You can modify the Address Book data only when you are in the
Administrator Mode.
– You can also access these setting menus from the operation panel of
the machine. For details, see Chapter 14, “Machine Settings,” in the
Basic Operation Guide.
1. Click [Address] → [Favorites Button], [One-
touch Speed Dial] or [Coded Dial] from the
menu that appears under [Address].
● To view/change the registered addresses:
Click the number or the name to display the current address
information.
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To change the information, click [Edit] → make the necessary
changes on the Change Address screen → click [OK].
● To register a new address:
Click [None] or any number for which [None] is displayed as
the name.
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Specify the type of address from [Type] → enter the
necessary information → click [OK].
For group dialing, select [Group] from [Type] → enter a group
name in [Group Name] → click [Address Book] under
[Members List].
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Select [One-touch Speed Dial] or [Coded Dial] from the drop-
down list → select the check box next to the number to
register for the group dialing → click [OK].
Make sure that the registered addresses are displayed in
[Members List] → click [OK].
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● To delete the registered addresses:
Select the check box next to the number to delete → click
[].
NOTE
You cannot recover the address once it is deleted.
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Customizing System Settings
■ Customizing System Information
The Remote UI enables you to specify the machine’s system
settings.
NOTE
You can also access the system settings from the operation panel of
the machine. For details, see Chapter 14, “Machine Settings,” in the
Basic Operation Guide.
1. Click [Add. Func.] → [System Settings] from
the menu that appears under [Add. Func.] →
click [Edit].
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2. Enter the necessary information → click
[OK].
● To protect the Restrict New Addresses:
Click [Restrict Access to Destinations] → specify the
necessary fields → click [OK].
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● To set the System Manager ID and password:
Click [Register ID and Password] or [Register Password] →
specify the necessary fields → click [OK].
When the Department ID Management mode is deactivated,
the setting items for the System Manager ID are not
displayed.
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Specifying Forwarding Settings
The Remote UI enables you to automatically forward
received fax/I-fax documents to specified addresses. To
use this function, you need to specify the forwarding
settings in two ways, and depending on the settings the
function will work differently:
● Forwarding conditions are set: the machine will forward
only documents that meet specified conditions.
● Forwarding conditions are not set: the machine will
forward all received documents.
NOTE
[Forwarding Settings] is displayed only when you are in the
Administrator Mode.
1. Click [Add. Func.] → [Forwarding Settings]
from the menu that appears under [Add.
Func.].
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● To forward only documents that meet specified
forwarding conditions:
Click [ ] (Add New Conditions).
Specify the necessary fields → click [OK].
Receive Type: Select [Fax] or [I-Fax] for the
receiving mode.
Condition Name: Enter a name for the forwarding
condition. If you select [Enable This
Forwarding Condition], this
forwarding condition will be enabled.
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Forwarding Conditions:
The settings here enable you to
specify the forwarding conditions
that the received documents must
meet in order to be forwarded.
The setting items differ depending
on the type of the receiving mode:
Items for Fax:
[disregarded]: Disregards the Fax Number
information as a forwarding
condition.
[does not exist]: Forwards the document if the Fax
Number information does not exist.
[equals]: Forwards the document if the Fax
Number information matches all of
the characters entered.
[differs from]: Forwards the document if the Fax
Number information differs from the
characters entered.
[begins with]: Forwards the document if the Fax
Number information begins with the
characters entered.
[ends with]: Forwards the document if the Fax
Number information ends with the
characters entered.
[contains]: Forwards the document if the Fax
Number information contains the
characters entered.
[does not
contain]:
Forwards the document if the Fax
Number information does not
contain the characters entered.
Items for I-Fax:
[disregarded]: Disregards the Destination, From, or
Subject information as forwarding
conditions.
[equals]: Forwards the document if the From
or Subject information matches all of
the characters entered.
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[differs from]: Forwards the document if the
Destination, From, or Subject
information differs from the
characters entered.
[begins with]: Forwards the document if the
Destination, From, or Subject
information begins with the
characters entered.
[ends with]: Forwards the document if the
Destination, From, or Subject
information ends with the characters
entered.
[contains]: Forwards the document if the
Destination, From, or Subject
information contains the characters
entered.
[does not
contain]:
Forwards the document if the
Destination, From, or Subject
information does not contain the
characters entered.
Forwarding Destination:
Specify an address from the
Address Book by clicking [Address
Book]
→ select the desired address
from the displayed list
→ click [OK].
Forwarding Settings:
If you are forwarding documents to
an e-mail address or a file server,
you can set their file format to [TIFF]
or [PDF].
If you select [Divide into Pages], you
can forward files as divided pages.
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● To forward all received documents without specific
conditions:
Click [Forwarding without Conditions].
Specify the necessary fields → click [OK].
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2. Select the receiving mode from [Receive
Type].
If you select [All], all the forwarding settings stored in the machine
are displayed.
● To view/change the registered forwarding settings:
Click the condition name to display the current forwarding
setting.
To change the setting, make the necessary changes → click
[OK].
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● To delete the registered forwarding settings:
Select the check box next to the forwarding condition to delete
→ click [ ] (Delete the Selected Conditions).
NOTE
You cannot recover the setting once it is deleted.
● To print a list of the registered forwarding settings:
Click [Print Forwarding Conditions List].
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Managing the Department/User ID
By registering a department/user ID and password for each
department/user, you can manage the machine by limiting
its use to only those who enter the correct department/user
ID and password. Department/user IDs and passwords for
up to 1,000 departments/users can be registered. You can
also set the page limit for each department to copy, print,
and scan for sending documents.
NOTE
– You can also access these setting menus from the operation panel of
the machine. For details, see Chapter 14, “Machine Settings,” in the
Basic Operation Guide.
– [Department ID/User Management] is displayed only when you are in
the Administrator Mode.
– If you are using Department ID Management, we recommend that
you register the System Manager ID first. Otherwise, all users will be
considered as end-users and anyone cannot change some of the
machine’s settings using the Remote UI.
1. Click [Add. Func.] → [Department ID/User
Management] from the menu that appears
under [Add. Func.] → click [Settings].
– The list of Department IDs or User IDs registered in the
machine is displayed in groups of one hundred. If you want to
display another group, click the drop-down list on the top right
corner of the screen
→ select a group.
– If the User ID Management mode is activated, you can click
[Change List View] to switch the Management mode list
between Department and User ID.
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2. Select [Enable Department ID Management]
or [Enable User Management] to activate the
management mode.
3. Click [Department ID Management Settings]
or [User Management Settings] to register a
new department or user.
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4. Specify the necessary fields → click [OK].
Department ID registration screen
User ID registration screen
User ID: Enter a log-on name (32 characters
maximum).
Set Password: Select this check box to set a
password for the User ID.
Password: Enter a character (32 characters
maximum).
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● To view/change the registered department/user ID:
Click [ ] or the user name to display the current department
or user information.
Confirm: Enter the password again. If the
character you enter here is different
from the character entered for
[Password], an error dialog box
appears.
Department ID: Enter the Department ID number the
user belongs to (seven digits
maximum). If the Department ID
Management mode is set, be sure to
assign the user to a department.
Otherwise, the user cannot log on to
the machine.
Set Password: Select this check box to set a
password for the Department ID.
Password: Enter a number (seven digits
maximum).
Confirm: Enter the password again. If the
number you enter here is different
from the number entered for
[Password], an error dialog box
appears.
User Type: Classify the user in two categories
[User] (End-User Mode) or
[Administrator] (Administrator
Mode).
Display Name: Enter the user name.
E-mail Address: Enter the e-mail address of the user.
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To change the information, make the necessary changes
→ click [OK].
● To delete the registered department/user ID:
Select the check box next to the department/user ID to delete
→ click
[] (Delete).
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Import/Export Function
The Remote UI enables you to save the Address Book and
other settings information, as a file that can be loaded into
the machine when needed. This function is useful when
you want to use the same settings on another machine, and
for backing up. The Import/Export function is intended for
data exchange, and is available only through the
Remote UI.
CAUTION
The Import/Export operation may take more than a few minutes to
complete. Do not turn the machine’s main power OFF until the
operation is complete. Otherwise, the machine may malfunction.
NOTE
– During an Export operation, the screen display does not change until
the operation is complete. Do not click [Start Export] while the
hourglass or pointer indicates that the operation is still being
processed.
– [Import/Export] is displayed only when you are in the Administrator
Mode.
■ Saving the Address Book
You can store the Address Book as a file in your computer.
1. Click [Add. Func.] → [Import/Export] from the
menu that appears under [Add. Func.] →
click [Address Book].
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2. Click [Start Export].
3. Follow the instructions on the screen to
specify the location where you want to save
the file.
The file is saved in the specified location.
■ Loading an Address Book
You can load address books into the machine from saved files.
NOTE
– When you register the contents of a new file, the currently registered
addresses are overwritten by the new address list.
– Do not load the address book when the machine is set for Delayed
Sending.
– You can register up to 200 addresses in the Address Book. Each
address is treated as a separate item.
– You cannot import the settings in <OPTIONAL SETTING> in
<ADDRESS BOOK SET.>. (See Chapter 4, “Sending Documents,” in
the Basic Operation Guide.)
– You cannot import the group dialing information which contains
another group dialing.
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1. Click [Add. Func.] → [Import/Export] from the
menu that appears under [Add. Func.] →
click [Address Book].
2. Click [Import].
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3. Click [Browse] → select the file to import →
click [OK].
NOTE
Do not import any files while the machine is executing other jobs.
■ Saving User Management Data in Files
(Export)
You can store User Management Data as a file in your
computer.
NOTE
User type of all exported data is the End-User Mode.
1. Click [Add. Func.] → [Import/Export] from the
menu that appears under [Add. Func.] →
click [User Management Data].
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2. Click [Start Export].
3. Follow the instructions on the screen to
specify the location where you want to save
the file.
The file is saved in the specified location.
■ Loading User Management Data Files
(Overwrite/Import)
You can load User Management Data into the machine from
saved files.
NOTE
Imported user data is registered or overwritten as the End-User Mode.
1. Click [Add. Func.] → [Import/Export] from the
menu that appears under [Add. Func.] →
click [User Management Data].
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2. Click [Import]. 3. Click [Browse] → select the file to import
click [OK].
NOTE
– Do not import any files while the machine is executing other
jobs.
– If overlapped User IDs are registered in imported data, those
IDs will be registered in the machine as being overlapped.
Among those overlapped data, the last registered one is
available.
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■ Saving Additional Functions Settings in
Files (Export)
You can store Additional Functions settings as a file in your
computer.
1. Click [Add. Func.] → [Import/Export] from the
menu that appears under [Add. Func.] →
click [Additional Functions].
2. Click [Start Export].
3. Follow the instructions on the screen to
specify the location where you want to save
the file.
The file is saved in the specified location.
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■ Loading Additional Functions Settings
Files (Overwrite/Import)
You can load Additional Functions settings into the machine
from saved files.
1. Click [Add. Func.] → [Import/Export] from the
menu that appears under [Add. Func.] →
click [Additional Functions].
2. Click [Import].
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3. Click [Browse] → select the file to import →
click [OK].
NOTE
– When Additional Functions settings are imported, the System
Manager ID, Department IDs, and Network Settings are
automatically overwritten.
– Do not import any files while the machine is executing other
jobs.
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Device Custom Settings
The Remote UI enables you to edit the machine’s custom
settings.
NOTE
You can also access these setting menus from the operation panel of
the machine. For details, see Chapter 14, “Machine Settings,” in the
Basic Operation Guide.
1. Click [Add. Func.] → [Common Settings]
from the menu that appears under [Add.
Func.] → click the type of custom setting that
you want to specify.
2. Specify all the necessary fields → click [OK].
The above screen shot shows [Common Settings].
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5 System Monitor
Checking Job and Machine Status ........................................................ 5-2
Checking Transmission/Reception Results............. 5-2
Checking and Deleting Documents Stored in
Memory .................................................................. 5-2
Transferring Documents Received in Memory........ 5-3
Checking and Deleting Copy Jobs.......................... 5-3
Checking and Deleting Print Jobs .......................... 5-4
Checking and Deleting Report Jobs ....................... 5-4
Checking the Arrival of I-Fax .................................. 5-5
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Checking Job and Machine Status
System monitor enables you to view the transmission and
reception results, monitor the status of the copy, send,
receive, report, and print jobs currently being processed.
■ Checking Transmission/Reception
Results
1. Press [System Monitor].
2. Press [ ] or [ ] to select <TX/RX LOG>,
then press [OK].
3. Press [ ] or [ ] to view the required
transmission/reception result.
4. Press [Stop] to return to the standby mode.
NOTE
If you set <CHECKING THE LOG> to <OFF> in <SYSTEM
SETTINGS>, transmission/reception result does not appear in
the LCD.
■ Checking and Deleting Documents
Stored in Memory
1. Press [System Monitor].
2. Press [ ] or [ ] to select <RX/TX
STATUS>, then press [OK].
3. Press [ ] or [ ] to select the desired
document, then press [OK].
If you select a document with the message <TX STNDBY>,
<TX TRM...>, or <RX TRM...>, skip to step 5.
4. If you want to delete the document, press
[ ] or [ ] to select <CANCEL>, then
press [OK].
5. Press [ ] to select <YES>.
If you do not want to cancel the job, press [ ] to select <NO>.
6. Press [Stop] to return to the standby mode.
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■ Transferring Documents Received in
Memory
1. Press [System Monitor].
2. Press [] or [] to select <RX/TX
STATUS>, then press [OK].
3. Press [ ] or [ ] to select the desired
document, then press [OK].
NOTE
You can transfer only the documents received in memory, which
appears with the message <RX STNDBY> in the system
monitor.
4. Press [] or [] to select <TRANSFER>,
then press [OK].
5. Use the numeric keys to enter a fax number,
then press [OK].
You can only enter the number using the numeric keys.
The machine starts to send the selected document.
■ Checking and Deleting Copy Jobs
1. Press [System Monitor].
2. Press [ ] or [ ] to select <COPY
STATUS>, then press [OK].
3. Press [ ] or [ ] to scroll through the job
list.
When you delete the copy job, press [OK], then press [ ] to
select <YES>.
4. Press [Stop] to return to the standby mode.
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■ Checking and Deleting Print Jobs
1. Press [System Monitor].
2. Press [ ] or [ ] to select <PRINT
STATUS>, then press [OK].
3. Press [ ] or [ ] to scroll through the job
list.
When you delete the print job, press [OK], then press [ ] to
select <YES>.
4. Press [Stop] to return to the standby mode.
■ Checking and Deleting Report Jobs
1. Press [System Monitor].
2. Press [ ] or [ ] to select <REPORT
STATUS>, then press [OK].
3. Press [ ] or [ ] to scroll through the job
list.
When you delete the report job, press [OK], then press [ ] to
select <YES>.
4. Press [Stop] to return to the standby mode.
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■ Checking the Arrival of I-Fax
The machine regularly checks for the arrival of I-faxes. However,
you can check for the arrival of I-faxes at any time using the
System Monitor key.
NOTE
To be able to check the arrival of I-fax using the System Monitor key,
you must first set <POP> (Post Office Protocol) to <ON> in <E-MAIL/
I-FAX> in <NETWORK SETTINGS> in <SYSTEM SETTINGS>, so that
you can receive documents using POP.
1. Press [System Monitor].
2. Press [ ] or [ ] to select <I-FAX>, then
press [OK].
3. Press [ ] or [ ] to select <CHECK RX
I-FAX JOB>, then press [OK].
The machine starts checking the arrival of I-faxes and receives
them.
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Appendix
6 System Manager Settings
Specifying the System Manager Settings ............................................. 6-2
Department ID Management ................................................................... 6-4
Registering the Department ID, Password, and
Page Limit............................................................... 6-4
Changing the Password and Page Limit................. 6-6
Erasing the Department ID and Password ............. 6-8
Checking Counter Information................................ 6-9
Clearing Page Totals............................................... 6-9
Printing Counter Information................................. 6-10
Accepting Print Jobs with Unknown IDs ............... 6-11
Using the Optional Card Reader .......................................................... 6-12
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Specifying the System Manager Settings
You can set an ID and a password for the System Manager.
Once the System Manager ID/password is set, restrictions
can be placed on storing or changing the System Settings.
NOTE
– Attaching the optional Card Reader-E1 erases the System Manager
ID and System Password that have been stored.
– You can enter a maximum of 32 characters for the System Manager’s
name.
– The maximum number of digits that you can store for the System
Manager ID and System Password is seven. If you enter fewer than
seven digits for either setting, the machine stores them with leading
zeros.
Example: If <321> is entered, <0000321> is stored.
– You cannot store a System Manager ID or System Password with
only zeros as the number, such as <0000000>. If you enter a number
that begins with zeros, the leading zeros are ignored.
Example: If <02> or <002> is entered, <0000002> is stored.
– If you make a mistake when entering a number, press [Clear] to clear
the entire number → enter the correct number.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <SYSTEM
SETTINGS>, then press [OK].
If the System Manager ID and System Password have been set,
enter the System Manager ID and System Password using the
numeric keys, then press [Log In/Out].
3. Press [ ] or [ ] to select <SYS.
MANAGER INFO>, then press [OK].
4. Press [ ] or [ ] to select <SYS.
MANAGER ID>, then press [OK].
5. Use the numeric keys to enter a number, then
press [OK].
You must set a System Manager ID to manage the operations of
the machine.
NOTE
If you do not want to set a password, you can use the machine
by entering only the System Manager ID.
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6. Press [ ] or [ ] to select <SYSTEM
PASSWORD>, then press [OK].
7. Use the numeric keys to enter a number, then
press [OK].
8. Press [ ] or [ ] to select <SYSTEM
MANAGER>, then press [OK].
9. Use the numeric keys to enter the System
Manager’s name, then press [OK].
10.Press [Stop] to return to the standby mode.
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Appendix
Department ID Management
You can register a Department ID and password for each
department, and manage the machine by limiting its use to
only those who enter the correct Department ID and
password. This is called Department ID Management. Use
Department ID Management to keep track of the copy, scan,
and print totals for each department.
With Department ID Management, the following settings
can be specified:
– Turn Department ID Management ON or OFF.
– Register the Department ID and password.
– Set page limits for scans, prints, and copies.
– Accept or reject print jobs from computers with unknown
IDs.
NOTE
– The pages of received fax/I-fax documents and automatically printed
reports are not counted as prints.
– If the optional Card Reader-E1 is attached, Department ID
Management is automatically activated.
– The maximum number of digits that you can store for the Department
ID and password is seven. If you enter fewer than seven digits for
either setting, the machine stores them with leading zeros.
Example: If <321> is entered, <0000321> is stored.
– You cannot register a Department ID or password with only zeros as
the number, such as <0000000>. If you enter a number that begins
with zeros, the leading zeros are ignored.
Example: If <02> or <002> is entered, <0000002> is stored.
– If you make a mistake when entering a number, press [Clear] to clear
the entire number → enter the correct number.
– You can set the page limit from 0 to 999,999 pages.
■ Registering the Department ID,
Password, and Page Limit
1. Press [Additional Functions].
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2. Press [ ] or [ ] to select <SYSTEM
SETTINGS>, then press [OK].
If the System Manager ID and System Password have been set,
enter the System Manager ID and System Password using the
numeric keys, then press [Log In/Out].
3. Press [ ] or [ ] to select <MANAGE
DEPT. ID>, then press [OK].
4. Press [ ] or [ ] to select <ON>, then
press [OK].
5. Press [ ] or [ ] to select <REGISTER
DEPT. ID>, then press [OK].
6. Press [ ] or [ ] to select the number to
which department will be designated, then
press [OK].
7. Use the numeric keys to enter the
Department ID, then press [OK].
NOTE
If you do not want to set a password, you can use the machine
by entering only the Department ID.
8. Press [ ] or [ ] to select <PASSWORD>,
then press [OK].
9. Use the numeric keys to enter the password,
then press [OK].
10.Press [ ] or [ ] to select <PAGE LIMIT
SET.>, then press [OK].
11.Press [ ] or [ ] to select the desired
function, then press [OK].
You can select <TOTAL PRINT>, <COPY>, <SCAN>,
<COLOR SCAN>, or <PRINT>.
NOTE
<TOTAL PRINT> is the sum of <COPY LIMIT> and <PRINT
LIMIT>.
12.Press [ ] or [ ] to select <RESTRICT
TOTAL> (when <TOTAL PRINT> is selected),
then press [OK].
The message displayed will vary depending on which function
you selected in step 11.
Example: <RESTRICT COPY> appears when <COPY> is
selected.
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13.Press [ ] or [ ] to select <ON> or
<OFF>, then press [OK].
<OFF>: Does not set a page limit restriction. Skip to step 16.
<ON>: Set a page limit restriction.
14.Press [ ] or [ ] to select <PAGE
TOTALS> (when <TOTAL PRINT> is selected),
then press [OK].
The message displayed will vary depending on which function
you selected in step 11.
Example: <COPY LIMIT> appears when <COPY> is selected.
15.Use the numeric keys to enter the maximum
number of pages that can be made by the
registered Department ID, then press [OK].
NOTE
– You can set the page limit from 0 to 999,999 pages. Once a
page limit is reached, copying, scanning, or printing is not
possible.
– The page limit refers to the number of printed surfaces.
Therefore, a two-sided print is counted as two pages.
16.Press [Stop] to return to the standby mode.
■ Changing the Password and Page Limit
You can change the password and page limit settings that you
have registered.
NOTE
Do not change the password when using a control card. The control
card will become unusable if the password for the Department ID is
changed.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <SYSTEM
SETTINGS>, then press [OK].
If the System Manager ID and System Password have been set,
enter the System Manager ID and System Password using the
numeric keys, then press [Log In/Out].
3. Press [ ] or [ ] to select <MANAGE
DEPT. ID>, then press [OK].
4. Press [ ] or [ ] to select <ON>, then
press [OK].
5. Press [ ] or [ ] to select <REGISTER
DEPT. ID>, then press [OK].
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6. Press [ ] or [ ] to select the Department
ID whose password and page limit you want
to change, then press [OK] twice.
7. Press [ ] or [ ] to select <PASSWORD>,
then press [OK].
8. Press [Clear] to clear the current password.
9. Use the numeric keys to enter the new
password, then press [OK].
NOTE
You cannot change the Department ID.
10.Press [ ] or [ ] to select <PAGE LIMIT
SET.>, then press [OK].
11.Press [ ] or [ ] to select the desired
function, then press [OK].
You can select <TOTAL PRINT>, <COPY>, <SCAN>, <COLOR
SCAN>, or <PRINT>.
12.Press [ ] or [ ] to select <RESTRICT
TOTAL> (when <TOTAL PRINT> is selected),
then press [OK].
The message displayed will vary depending on which function
you selected in step 11.
Example: <RESTRICT COPY> appears when <COPY> is
selected.
13.Press [ ] or [ ] to select <ON> or
<OFF>, then press [OK].
<OFF>: Does not set a page limit restriction. Skip to step 17.
<ON>: Set a page limit restriction.
14.Press [ ] or [ ] to select <PAGE
TOTALS> (when <TOTAL PRINT> is selected),
then press [OK].
The message displayed will vary depending on which function
you selected in step 11.
Example: <COPY LIMIT> appears when <COPY> is selected.
15.Press [Clear] to clear the current number of
page limit restriction.
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16.Use the numeric keys to enter the maximum
number of pages that can be made by the
registered Department ID, then press [OK].
17.Press [Stop] to return to the standby mode.
■ Erasing the Department ID and
Password
You can erase the Department ID and password that you have
registered.
NOTE
If Department ID Management is activated through the optional Card
Reader-E1, you cannot delete the Department ID.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <SYSTEM
SETTINGS>, then press [OK].
If the System Manager ID and System Password have been set,
enter the System Manager ID and System Password using the
numeric keys, then press [Log In/Out].
3. Press [ ] or [ ] to select <MANAGE
DEPT. ID>, then press [OK].
4. Press [ ] or [ ] to select <ON>, then
press [OK].
5. Press [ ] or [ ] to select <REGISTER
DEPT. ID>, then press [OK].
6. Press [ ] or [ ] to select the Department
ID that you want to erase, then press [OK]
twice.
7. Press [ ] or [ ] to select <ERASE>, then
press [OK].
8. Press [ ] or [ ] to select <ON> or
<OFF>, then press [OK].
<OFF>: Does not erase the selected Department ID and all of its
settings.
<ON>: Erase the selected Department ID and all of its settings.
9. Press [Stop] to return to the standby mode.
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■ Checking Counter Information
You can check how much paper was used by the each
department.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <SYSTEM
SETTINGS>, then press [OK].
If the System Manager ID and System Password have been set,
enter the System Manager ID and System Password using the
numeric keys, then press [Log In/Out].
3. Press [ ] or [ ] to select <MANAGE
DEPT. ID>, then press [OK].
4. Press [ ] or [ ] to select <ON>, then
press [OK].
5. Press [ ] or [ ] to select <PAGE
TOTALS>, then press [OK].
6. Press [ ] or [ ] to select <VIEW PAGE
TOTALS>, then press [OK].
NOTE
If you select <CLEAR ALL TOTAL>, the counter information is
deleted.
7. Press [ ] or [ ] to select the desired
function, then press [OK].
You can select <TOTAL PRINT>, <COPY>, <SCAN>,
<COLOR SCAN> or <PRINT>.
8. Press [ ] or [ ] to display the desired
Department ID, and check the counter
information.
9. Press [Stop] to return to the standby mode.
■ Clearing Page Totals
You can clear the page totals made for all departments.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <SYSTEM
SETTINGS>, then press [OK].
If the System Manager ID and System Password have been set,
enter the System Manager ID and System Password using the
numeric keys, then press [Log In/Out].
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3. Press [ ] or [ ] to select <MANAGE
DEPT. ID>, then press [OK].
4. Press [ ] or [ ] to select <ON>, then
press [OK].
5. Press [ ] or [ ] to select <PAGE
TOTALS>, then press [OK].
6. Press [ ] or [ ] to select <CLEAR ALL
TOTAL>, then press [OK].
7. Press [ ] or [ ] to select <ON> or
<OFF>, then press [OK].
<OFF>: Does not clear the page totals.
<ON>: Clear the page totals.
8. Press [Stop] to return to the standby mode.
■ Printing Counter Information
You can print a list of how much paper was used by the each
department.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <SYSTEM
SETTINGS>, then press [OK].
If the System Manager ID and System Password have been set,
enter the System Manager ID and System Password using the
numeric keys, then press [Log In/Out].
3. Press [ ] or [ ] to select <MANAGE
DEPT. ID>, then press [OK].
4. Press [ ] or [ ] to select <ON>, then
press [OK].
5. Press [ ] or [ ] to select <PAGE
TOTALS>, then press [OK].
6. Press [ ] or [ ] to select <PRINT LIST>,
then press [OK].
Printing starts, and the screen automatically returns to the
standby mode.
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Appendix
■ Accepting Print Jobs with Unknown IDs
You can specify whether to accept or reject print jobs from
computers that do not correspond with a registered Department
ID.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <SYSTEM
SETTINGS>, then press [OK].
If the System Manager ID and System Password have been set,
enter the System Manager ID and System Password using the
numeric keys, then press [Log In/Out].
3. Press [ ] or [ ] to select <MANAGE
DEPT. ID>, then press [OK].
4. Press [ ] or [ ] to select <ON>, then
press [OK].
5. Press [ ] or [ ] to select <PDL JOBS W/
OUT ID>, then press [OK].
6. Press [ ] or [ ] to select <ON> or
<OFF>, then press [OK].
<ON>: The machine accepts print jobs from computers that do
not correspond with a registered Department ID.
<OFF>: The machine does not accept print jobs from computers
that do not correspond with a registered Department ID, and you
must insert a control card to operate the machine.
7. Press [Stop] to return to the standby mode.
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Using the Optional Card Reader
If the optional Card Reader-E1 is attached to the machine,
you must insert a control card to operate it. The optional
Card Reader-E1 performs Department ID Management
automatically.
1. Operating the Machine (See Chapter 11,
“System Manager Settings,” in the Basic
Operation Guide.)
Log in to the standby mode.
2. Department ID Management
With the optional Card Reader-E1, the following settings can be
specified:
– Changing the Password and Page Limit (See p. 6-6)
– Checking Counter Information (See p. 6-9)
– Clearing Page Totals (See p. 6-9)
– Printing Counter Information (See p. 6-10)
– Accepting Print Jobs with Unknown IDs (See p. 6-11)
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Appendix
7 Reports and Lists
Summary of Reports and Lists .............................................................. 7-2
Printing Reports Automatically.............................................................. 7-4
TX REPORT ........................................................... 7-4
RX REPORT........................................................... 7-5
ACTIVITY REPORT................................................ 7-6
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Appendix
Summary of Reports and Lists
The machine can generate the following reports and lists.
Report/List Description
1-TOUCH LIST
Lists the recipient addresses registered to all the one-touch keys.
1-TOUCH LIST 2
Lists the detailed data of [1-TOUCH LIST].
CODED DIAL LIST
Lists the recipient addresses registered to all the coded dial codes.
CODED DIAL LIST 2
Lists the detailed data of [CODED DIAL LIST].
GROUP DIAL LIST
Lists groups registered for group addresses.
USER’S DATA LIST
Lists all the current settings and registered sender information.
DEPT. INFO LIST
Lists the Department IDs, page totals of scans, prints, and copies that have been processed by
each department, and page limits of scans, prints, and copies that can be processed.
ACTIVITY REPORT
Shows the last 40 transactions performed by the machine.
TX REPORT
Shows the transmission result. Can be set to print automatically.
RX REPORT
Shows the reception result. Can be set to print automatically.
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NOTE
– To print USER’S DATA LIST, select <USER DATA LIST> in <LIST PRINT> located in <REPORT SETTINGS>. To manually print ACTIVITY REPORT, select
<ACTIVITY REPORT> instead of <USER DATA LIST> in the same procedure.
– To print 1-TOUCH LIST, CODED DIAL LIST, and GROUP DIAL LIST, select the appropriate option under <SPEED DIAL LIST> in <LIST PRINT> located in
<REPORT SETTINGS>.
– To print 1-TOUCH LIST 2 and CODED DIAL LIST 2, select the appropriate option under <ADD BOOK DETAILS> in <LIST PRINT> located in <REPORT
SETTINGS>.
– Favorites buttons are not listed in 1-TOUCH LIST or 1-TOUCH LIST 2.
– Reports can be printed only if A4 paper (plain or recycled paper) is loaded in the paper sources whose settings in <OTHER> in <AUTO DRAWER SELCT> in
<COMMON SETTINGS> are set to <ON>.
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Appendix
Printing Reports Automatically
TX REPORT, RX REPORT, and ACTIVITY REPORT can be
set to print automatically.
■ TX REPORT
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <REPORT
SETTINGS>, then press [OK].
3. Confirm that <SETTINGS> is displayed, then
press [OK].
4. Confirm that <TX REPORT> is displayed,
then press [OK].
5. Press [ ] or [ ] to select the setting you
want, then press [OK].
<PRINT ERROR ONLY>: Prints a report only when a
transmission error occurs.
<OUTPUT YES>: Prints a report every time you send a
document.
<OUTPUT NO>: Does not print a report. Skip to step 7.
6. Confirm that <REPORT WITH TX IMAGE> is
displayed, press [ ] or [ ] to select
<ON> or <OFF>, then press [OK].
<OFF>: Does not print the first page.
<ON>: Prints the first page.
7. Press [Stop] to return to the standby mode.
Report Items
The following items are displayed in the Transmission Report:
● Transaction description
● TX/RX NO: Transaction number
● DEPT. ID: If Department ID Management is set, the
Department ID is printed.
● RECIPIENT ADDRESS: Destination fax number or
address
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● DESTINATION ID: Destination name registered in
Address Book
● ST. TIME: Transmission time
● TIME USE: Transmission duration
● PAGES SENT: Number of pages sent
● RESULT: Result of transaction
– OK: Transmission successful
– NG: Transmission failed
– STOP: Transmission manually canceled before completion
– BUSY/NO SIGNAL: The line is busy or the recipient does not
answer your call
● Error code: For descriptions of error codes, see
Chapter 13, “Troubleshooting,” in the Basic Operation
Guide.
■ RX REPORT
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <REPORT
SETTINGS>, then press [OK].
3. Confirm that <SETTINGS> is displayed, then
press [OK].
4. Press [ ] or [ ] to select <RX REPORT>,
then press [OK].
5. Press [ ] or [ ] to select the setting you
want, then press [OK].
<OUTPUT NO>: Does not print a report.
<PRINT ERROR ONLY>: Prints a report only when a reception
error occurs.
<OUTPUT YES>: Prints a report every time you receive a
document.
6. Press [Stop] to return to the standby mode.
Report Items
The following items are displayed in the Reception Report:
● Transaction description
● TX/RX NO: Transaction number
● RECIPIENT ADDRESS: Recipient’s fax/telephone number
or address
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● DESTINATION ID: Sender’s name registered in Address
Book
● ST. TIME: Transmission time
● TIME USE: Transmission duration
● PGS.: Number of pages received
● RESULT: Result of transaction
– OK: Reception successful
– NG: Reception failed
– STOP: Reception manually canceled before completion
● Error code: For descriptions of error codes, see
Chapter 13, “Troubleshooting,” in the Basic Operation
Guide.
■ ACTIVITY REPORT
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <REPORT
SETTINGS>, then press [OK].
3. Confirm that <SETTINGS> is displayed, then
press [OK].
4. Press [ ] or [ ] to select <ACTIVITY
REPORT>, then press [OK].
5. Confirm that <AUTO PRINT> is displayed,
then press [OK].
6. Press [ ] or [ ] to select the setting you
want, then press [OK].
<OUTPUT YES>: Prints a report after every 40 transactions.
<OUTPUT NO>: Does not print a report. Skip to step 9.
7. Confirm that <TX/RX SEPARATE> is
displayed, then press [OK].
8. Press [ ] or [ ] to select the setting you
want, then press [OK].
<OFF>: Prints a report with the transmission and reception
results listed chronologically.
<ON>: Prints a report with the transmission and reception results
separated in a report.
9. Press [Stop] to return to the standby mode.
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Report Items
The following items are displayed in the Activity Report:
● DEPT. ID: If Department ID Management is set, the
Department ID is printed. Transmission logs are listed
according to Department ID.
● ST. TIME: Transmission time
● DESTINATION TEL/ID: Destination name and fax number/
address
● NO.: Transaction number
● MODE: Transaction, Error correction mode
● PGS.: Number of pages sent
● RESULT: Result of transaction, transaction duration
– OK: Transaction successful
– NG: Transaction failed
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8 Troubleshooting
General Problems.................................................................................... 8-2
Paper Feeding Problems......................................................................... 8-4
Sending/Receiving Problems ................................................................. 8-6
Sending Problems .................................................. 8-6
Receiving Problems.............................................. 8-11
Copying Problems................................................................................. 8-17
Printing Problems.................................................................................. 8-18
Telephone Problems.............................................................................. 8-20
Network Problems ................................................................................. 8-22
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Appendix
General Problems
The machine has no power.
Q Is the power cord plugged in securely?
A Check that the power cord is securely plugged into
the machine and into the wall outlet. If the machine
is plugged into a power strip, make sure the power
strip is plugged in and turned on.
Q Is the power cord supplying power?
A Use a different power cord, or test the cord for
continuity using a voltmeter.
Q Is the main power switch turned on?
A Turn on the main power switch.
The Error indicator comes on.
Q Does the machine feed paper correctly, or is
there paper in the paper drawer or stack
bypass?
A Clear the paper jam, or load paper in the paper
drawer or stack bypass. (For instructions on
clearing paper jam, see Chapter 13,
“Troubleshooting,” in the Basic Operation Guide.
For instructions on loading paper, see “Set Up the
Machine,” in the Quick Start Guide.)
A If the machine has no paper jam, or paper is
loaded in the paper drawer or stack bypass, turn off
the machine and wait for more than 10 seconds,
then turn it on again. If the problem is fixed, the
Alarm indicator will turn off, and the LCD will return
to the standby mode. If the Alarm indicator remains
flash, unplug the machine, and contact your local
authorized Canon dealer.
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Nothing appears in the LCD.
Q Is the power cord plugged in securely?
A Unplug the machine and wait for 5 seconds, then
plug it back in. If the LCD still remains blank,
contact your local authorized Canon dealer.
Q Is the main power switch turned on?
A Turn on the main power switch.
Q Is the machine in the Sleep mode?
A Press [ON/OFF] on the operation panel to cancel
the Sleep mode.
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Paper Feeding Problems
Paper does not feed properly.
Q Is the paper loaded correctly?
A Make sure the paper is correctly loaded. (See “Set
Up the Machine,” in the Quick Start Guide.)
Q Does the machine contain too many sheets?
A Make sure you load the correct quantity. (See
Chapter 3, “Print Media,” in the Basic Operation
Guide.)
Multiple sheets feed together into the machine.
Q Is the paper loaded correctly?
A Make sure the paper is correctly loaded. (See “Set
Up the Machine,” in the Quick Start Guide.)
Q Does the machine contain too many sheets?
A Make sure you load the correct quantity. (See
Chapter 3, “Print Media,” in the Basic Operation
Guide.)
Q Are different types of paper loaded in the
machine?
A Load only one type of paper.
A Make sure you load paper that meets the
requirements for use. (See Chapter 3, “Print
Media,” in the Basic Operation Guide.)
A Let the paper run out before refilling the machine.
Avoid mixing new stock with paper already loaded.
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Repeated paper jams occur.
Q Is the correct type of paper loaded in the
machine?
A Make sure you load paper that meets the
requirements for use. (See Chapter 3, “Print
Media,” in the Basic Operation Guide.)
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Appendix
Sending/Receiving Problems
■ Sending Problems
Document cannot be sent to an e-mail address, I-fax address, or
file server.
Q If you are sending an e-mail message or I-fax,
are the SMTP Server and DNS Server settings
correct?
A Check the SMTP Server and DNS Server settings.
Q If you are sending to a file server, are the user
and password settings correct?
A Check the user and password settings, and send
the document again.
Q If you are sending to a file server, are the
shared folder settings correct?
A Check the shared folder settings. (See “Using a
NetBIOS Network,” on p. 3-37.)
Cannot send a fax.
Q Is the machine overheated?
A Unplug the machine and let it cool for about 5
minutes. Then plug in the machine and try sending
again.
Q Did you just turn on the machine?
A Wait until the machine is ready.
Q Is the machine set for the correct telephone line
type?
A Make sure the machine is set for the correct
telephone line type. (See “Set the Machine for
Sending Faxes,” in the Quick Start Guide.)
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Q
Is your machine in the fax mode?
A For the iR1022iF, press [SEND], confirm that
<FAX> is displayed, then press [OK] to show the
fax standby display.
For the iR1022F, press [FAX] to show the fax
standby display.
Q Is the document loaded correctly?
A Make sure the document is correctly loaded. (See
Chapter 2, “Document Handling,” in the Basic
Operation Guide.)
A Make sure the left and front covers are fully closed.
Q Is the one-touch key or coded dial code you
entered registered correctly?
A Check that the Address Book settings are
registered correctly. (See Chapter 4, “Sending
Documents,” in the Basic Operation Guide.)
Q Did you dial the correct number?
A Check that you have the correct number.
Q Is the machine in the Sleep mode?
A The machine does not scan documents if it is in the
Sleep mode. To take the machine out of the Sleep
mode, press [ON/OFF] on the operation panel.
Q Is the recipient’s machine out of paper?
A Ask the recipient to make sure paper is loaded in
the machine.
Q Are there other documents being sent from
memory?
A Allow time for the documents to finish sending.
Q Has an error occurred during transmission?
A Check the LCD for an error message. (See
Chapter 13, “Troubleshooting,” in the Basic
Operation Guide.)
A Print an Activity Report and check for an error.
(See “ACTIVITY REPORT,” on p. 7-6.)
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Q Is the telephone cable connected properly?
A Make sure the cable is connected properly. (See
“Set Up the Machine,” in the Quick Start Guide.)
Q Is the telephone line working properly?
A Make sure there is a dial tone when you press
[Hook], or when you lift the optional handset or the
handset of any external telephone connected to the
machine. If there is no dial tone, contact your local
telephone company.
Q Is the recipient’s machine a G3 fax machine?
A Make sure the recipient’s machine is compatible
with your machine.
Q Is BUSY/NO SIGNAL shown on the ERROR TX
REPORT?
A The fax number you dialed is busy. Try sending the
document later.
A The recipient’s machine is not working. Ask the
recipient to check the machine.
Q Did the recipient’s machine answer within 35
seconds (after all automatic redialing
attempts)?
A Ask the recipient to check the machine. For an
overseas call, add pauses to the registered
number. (See “Dialing an Overseas Number (With
Pauses),” on p. 1-13.)
Q Is the Processing/Data indicator lit?
A The external phone is busy. Please wait until the
external phone becomes free.
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Memory fills up immediately when you try to send.
Q Are you sending with the resolution set to
<SUPER FINE> or <ULTRA FINE>?
A If your document does not contain fine text or
photographs, set the resolution to <STANDARD>.
A If your document contains fine text or photographs,
send it directly rather than using a memory
transmission.
Q Is a document stored in memory, leaving little
memory available?
A Print, send, or delete any documents stored in
memory.
Faxes sent from the machine are spotted or dirty.
Q Is the recipient’s machine working properly?
A Check the machine by making a copy. If the copy is
clear, the problem may be in the recipient’s
machine. If the copy is spotted or dirty, clean the
scanner components. (See Chapter 12,
“Maintenance,” in the Basic Operation Guide.)
Q Is the document loaded correctly?
A Make sure the document is correctly loaded. (See
Chapter 2, “Document Handling,” in the Basic
Operation Guide.)
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The documents you sent are too light.
Q Is the density set to the <–LT> side?
A Set the density to the <DK+> side.
Q Are the scanning components of the machine
clean?
A Make sure the scanning components are clean.
Sending of documents is too slow.
Q Is the resolution set to <FINE>, <SUPER FINE>,
or <ULTRA FINE>?
A Setting the resolution to <STANDARD> reduces
the sending time.
Q Is Error Correction Mode (ECM) set to <ON>?
A Because ECM corrects errors during a
transmission, any problems on the line can mean
that the transmission will take extra time. Set ECM
to <OFF>.
Cannot send using Error Correction Mode (ECM).
Q Does the recipient’s machine support ECM?
A If the recipient’s machine does not support ECM,
the document is sent in normal mode without error
checking.
Errors occur frequently while sending.
Q Are the telephone lines in poor condition, or do
you have a bad connection?
A Check if there is a device nearby that interferes
with signal transmission (e.g., microwave oven).
A Lower the transmission speed. (See Chapter 14,
“Machine Settings,” in the Basic Operation Guide.)
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■ Receiving Problems
The machine does not receive documents (e-mail, I-fax, or file
server).
Q Are network settings specified?
A Documents cannot be received if the appropriate
network settings are not specified. Confirm this
with your System Manager.
Cannot receive a fax automatically.
Q Is the machine set to receive automatically?
A For the machine to receive faxes automatically, the
receive mode must be set to <FaxTel>, <FaxOnly>,
or <AnsMode>. If you have set <AnsMode>,
confirm that an answering machine is connected to
the machine and that it is turned on with an
outgoing message properly recorded. (See
“Setting Receive Mode,” on p. 1-15.)
Q Are documents stored in memory, leaving little
or no memory available?
A Print, send, or delete any documents stored in
memory.
Q Has an error occurred during reception?
A Check the LCD for an error message. (See
Chapter 13, “Troubleshooting,” in the Basic
Operation Guide.)
A Print an Activity Report and check for an error.
(See “ACTIVITY REPORT,” on p. 7-6.)
Q Is paper loaded in the machine?
A Make sure paper is loaded in the machine. (See
“Set Up the Machine,” in the Quick Start Guide.)
Q Is the telephone cable connected properly?
A Make sure the cable is connected properly. (See
“Set Up the Machine,” in the Quick Start Guide.)
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No automatic switching between telephone and fax calls.
Q Is the machine set to switch automatically
between telephone and fax calls?
A For the machine to switch between fax and
telephone calls automatically, the receive mode
must be set to <FaxTel> or <AnsMode>. If you
have set <AnsMode>, confirm that an answering
machine is connected to the machine and that it is
turned on with an outgoing message properly
recorded. (See “Setting Receive Mode,” on
p. 1-15.)
Q Are documents stored in memory, leaving little
or no memory available?
A Print, send, or delete any documents stored in
memory.
Q Has an error occurred during reception?
A Check the LCD for an error message. (See
Chapter 13, “Troubleshooting,” in the Basic
Operation Guide.)
A Print an Activity Report and check for an error.
(See “ACTIVITY REPORT,” on p. 7-6.)
Q Is paper loaded in the machine?
A Make sure paper is loaded in the machine. (See
“Set Up the Machine,” in the Quick Start Guide.)
Q Can the sender’s machine send the CNG signal,
which tells your machine that the incoming call
is a fax call?
A Some machines cannot send this signal. In such
cases, receive the fax manually.
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Cannot receive a document manually.
Q Is the machine set to receive manually?
A For the machine to receive faxes manually, the
receive mode must be set to <Manual>. (See
“Setting Receive Mode,” on p. 1-15.)
A If you set <MANUAL/AUTO> to <ON> in <RX
SETTINGS> located in <FAX SETTINGS> in <TX/
RX SETTINGS>, the machine will receive faxes
automatically even when the receive mode is set to
<Manual>. (See Chapter 14, “Machine Settings,” in
the Basic Operation Guide.)
Q Have you disconnected the call by pressing
[Start] or dialing the remote reception ID after
hanging up?
A Always press [Start] or dial the remote reception ID
before hanging up. Otherwise you will disconnect
the call.
Print quality is poor.
Q Is the toner low?
A Replace the toner cartridge. (See Chapter 12,
“Maintenance,” in the Basic Operation Guide.)
Q Is the correct type of paper loaded in the
machine?
A Make sure you load paper that meets the
requirements for use. (See Chapter 3, “Print
Media,” in the Basic Operation Guide.)
Q Is the sender’s machine functioning properly?
A Ask the sender to check that the scanning
components of the machine are clean.
Q Is the machine in the toner saver mode?
A Set <TONER SAVER MODE> to <OFF> in
<COMMON SETTINGS>. (See Chapter 14,
“Machine Settings,” in the Basic Operation Guide.)
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Faxes do not print.
Q Have you removed the plastic seal from the
toner cartridge?
A Make sure you remove the seal from the cartridge.
(See “Set Up the Machine,” in the Quick Start
Guide.)
Q Is the toner cartridge installed properly?
A Make sure the toner cartridge is installed properly.
(See “Set Up the Machine,” in the Quick Start
Guide.)
Q Is the cartridge out of toner?
A Replace the toner cartridge. (See Chapter 12,
“Maintenance,” in the Basic Operation Guide.)
Q Is the correct size of paper loaded in the
machine?
A Make sure you load paper that meets the
requirements for use. (See Chapter 3, “Print
Media,” in the Basic Operation Guide.)
A Change <REG. PAPER SIZE> in <COMMON
SETTINGS>. (See Chapter 14, “Machine Settings,”
in the Basic Operation Guide.)
Received faxes print blotched or unevenly.
Q Are the telephone lines in poor condition, or do
you have a bad connection?
A Error Correction Mode (ECM) should eliminate
such problems. However, if the telephone lines are
in poor condition, you may have to try again.
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Q Is the sender’s machine functioning properly?
A Ask the sender to check that the scanning
components of the machine are clean.
Q Is the toner low?
A Replace the toner cartridge. (See Chapter 12,
“Maintenance,” in the Basic Operation Guide.)
Cannot receive using Error Correction Mode (ECM).
Q Does the sender’s machine support ECM?
A If the sender’s machine does not support ECM, the
document is received in normal mode without error
checking.
Receiving of documents is too slow.
Q Is ECM (Error Correction Mode) set to <ON>?
A Because ECM corrects errors during a
transmission, any problems on the line can mean
that the transmission will take extra time. Set ECM
to <OFF>.
You cannot get documents from information services.
Q Is your machine set to the tone dialing type of
the telephone line?
A Press [Tone] to set the tone dialing.
Q Were there any instructions from the sender,
such as to set to receive?
A Just before receiving, press [Start].
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Errors occur frequently while receiving.
Q Are the telephone lines in poor condition, or do
you have a bad connection?
A Check if there is a device nearby that interferes
with signal reception (e.g., microwave oven).
A Lower the reception speed. (See Chapter 14,
“Machine Settings,” in the Basic Operation Guide.)
Q Is the sender’s machine functioning properly?
A Ask the sender to check that the machine is
functioning properly.
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Copying Problems
Cannot make copies.
Q Have you removed the plastic seal from the
toner cartridge?
A Make sure you remove the seal from the cartridge.
(See “Set Up the Machine,” in the Quick Start
Guide.)
Q Is the toner cartridge installed properly?
A Make sure the toner cartridge is installed properly.
(See “Set Up the Machine,” in the Quick Start
Guide.)
A Make sure the front cover is fully closed.
Q Is the document loaded correctly?
A Make sure the document is correctly loaded. (See
Chapter 2, “Document Handling,” in the Basic
Operation Guide.)
Q Does the document meet the requirements for
the machine?
A Make sure you load documents that meet the
requirements for use. (See Chapter 2, “Document
Handling,” in the Basic Operation Guide.)
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Printing Problems
Nothing prints.
Q Have you removed the plastic seal from the
toner cartridge?
A Make sure you remove the seal from the cartridge.
(See “Set Up the Machine,” in the Quick Start
Guide.)
Q Is the cartridge out of toner?
A Replace the toner cartridge. (See Chapter 12,
“Maintenance,” in the Basic Operation Guide.)
Printout is skewed.
Q Is the paper loaded correctly?
A Make sure the paper is correctly loaded in the
machine. (See “Set Up the Machine,” in the Quick
Start Guide.)
A Make sure the paper delivery slot is free of
obstructions.
Paper jams occur.
Q Is the correct type of paper loaded in the
machine?
A Make sure you load paper that meets the
requirements for use. (See Chapter 3, “Print
Media,” in the Basic Operation Guide.)
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Printout is not clear.
Q Is the correct type of paper loaded in the
machine?
A Make sure you load paper that meets the
requirements for use. (See Chapter 3, “Print
Media,” in the Basic Operation Guide.)
Q Are you printing on the wrong side of the
paper?
A Some papers have a “right” side for printing. If the
print quality is not as clear as you think it should be,
try printing on the other side of the paper.
Printout has vertical white streaks.
Q Is toner low?
A Replace the cartridge. (See Chapter 12,
“Maintenance,” in the Basic Operation Guide.)
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Appendix
Telephone Problems
Cannot dial.
Q Is the telephone cable connected properly?
A Make sure the cable is connected properly. (See
“Set Up the Machine,” in the Quick Start Guide.)
Q Is the power cord plugged in securely?
A Check that the power cord is securely plugged into
the machine and into the wall outlet. If the machine
is plugged into a power strip, make sure the power
strip is plugged in and turned on.
Q Is the main power switch turned on?
A Turn on the main power switch.
Q Is the machine set for the correct telephone line
type?
A Make sure the machine is set for the correct
telephone line type. (See “Set the Machine for
Sending Faxes,” in the Quick Start Guide.)
Telephone disconnects while you are talking.
Q Is the telephone cable connected properly?
A Make sure the cable is connected properly. (See
“Set Up the Machine,” in the Quick Start Guide.)
Q Is the telephone cable defective?
A Use another cord.
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Calls do not connect, or the wrong number is dialed.
Q Did you confirm the dial tone before entering
the telephone number?
A Make sure to confirm the dial tone before entering
a telephone number. If you enter the number
before the dial tone can be heard, the call may not
connect, or the wrong number may be dialed.
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Network Problems
Unable to print from a TCP/IP network.
Q Are the machine and cable properly
connected?
A Check that the machine is connected to the
network using the proper cable, then restart the
machine. (See “Set the Machine for Network
Usage,” in the Quick Start Guide.)
Q Is the TCP/IP network properly set up?
A Make sure the IP addresses are properly set up. If
the IP addresses are set using DHCP, BOOTP, or
RARP, make sure they are operating.
Q Is the computer that is printing properly set up?
A Make sure the proper printer driver is installed.
(See “Installing/Uninstalling Software,” in the Quick
Start Guide.)
A Make sure the correct machine is set as the output
destination for the computer that is printing in
[Printers and Faxes] or Print Manager.
Q Is the name of the file being printed too long?
A Rename the file with a shorter name. Normally
LPR (or the Microsoft TCP/IP Printer, if you are
using Windows 2000/XP) sends jobs either under
the name of the application software used for
printing, or the file name. However, a job name
longer than 255 bytes cannot be sent to the
machine.
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Appendix
The printer port name is not displayed in [Print to the following
port(s)].
Q Are the machine and cable properly
connected?
A Check that the machine is connected to the
network using the proper cable, then restart the
machine. (See “Set the Machine for Network
Usage,” in the Quick Start Guide.)
Q Is the computer that is printing properly set up?
A Make sure the proper printer driver is installed.
(See “Installing/Uninstalling Software,” in the Quick
Start Guide.)
A Make sure the correct machine is set as the output
destination for the computer that is printing in
[Printers and Faxes] or [Printers].
The machine automatically connects to a destination other than
the intended destination via its dial-up access (when a dial-up
router is connected to your network).
Q Does the dial-up router send packets via
broadcast?
A If the dial-up router does not have to send packets
via broadcast, change the router settings to ensure
that it sends packets via a method other than
broadcast. If dial-up router has to send packets via
broadcast, check that the settings are correct.
Q Dose the file or mail server’s host name or IP
address set on the machine exist on the
network?
A Check that the file or mail server’s host name or IP
address set on the machine is correct.
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Q Does the DNS server exist on an external network?
A If you attempt to access a device on the network to
which the machine is connected, with the DNS
server on an external network, set the destination
using an IP address, not a host name.
Q Is the device’s information set on the DNS
server on the network to which the machine is
connected correct?
A If information about a device on an external
network is set on the DNS server on the network to
which the machine is connected, check the
settings.
Detailed information concerning the machine cannot be set or
browsed using the Remote UI or utility.
Q Are the settings for <SET IP ADD RANGE>
correct?
A If the settings for [IP Address Range Settings] do
not permit the IP address of a computer on which
the Remote UI or utility is used, you cannot set the
machine setting items or browse information on the
machine. Check the settings for <SET IP ADD
RANGE>. (See “Protocol Settings for TCP/IP
Network,” on p. 3-14.)
Q Is <USE SNMP> or <DEDICATED PORT> is to
<OFF>?
A Set <USE SNMP> and <DEDICATED PORT> to
<ON>. (See “Communication Environment Setup,”
on p. 3-10.)
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Q Does the SNMP community name match?
A If you use an SNMP community name different
from the one stored in the machine to access the
machine from a utility, the utility will not detect the
machine. In this case, check the SNMP community
name. (See “Communication Environment Setup,”
on p. 3-10.)
Unable to send data/share files (FTP).
Q Is the FTP server set correctly?
A Perform the following to check the server status.
(For Windows, perform these from the MS-DOS
prompt.)
- Example using UNIX, where the FTP server has
the IP address: 192.168.1.195
U:>ftp 192.168.1.195 *Connect to server
Connected to 192.168.1.195.
220 canmfs FTP server (UNIX(r) System V
Release 4.0) ready.
User (192.168.1.195:(none)): user_name
*User login
331 Password required for user_name.
Password: *Enter password
230 User user_name logged in.
ftp> cd/export/share *Move to data destination
directory
250 CWD command successful.
ftp> bin *Set data transfer type (binary)
200 Type set to I.
ftp> put sample.tif *Set transfer file name for
verification
ftp> by *Cut off server connection
221 Goodbye
If the above are confirmed and file sharing still
does not operate normally, consult the network
administrator for the environment you are using.
Q Does the machine’s address <LOGIN NAME>
setting contains one or more spaces after the
user name?
A Ensure that the machine’s address <LOGIN
NAME> setting does not contain spaces after the
user name.
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Q Was the machine turned OFF while sending
data to the FTP server? And when the machine
was turned back ON, does it attempted to
resend the data? (If a Windows 2000/XP/Server
2003 FTP server is being used.)
A If power to the machine is turned OFF while data is
being sent to the FTP server, the FTP server may
hold the data in a writing-in-progress state.
Therefore, this data cannot be overwritten even
when the machine reconnects and sends the same
data again. Stop the FTP server temporarily and
delete the held data, so it can be sent again.
Q Is an error message or code displayed on the
LCD of the machine?
A After confirming the error message, see
Chapter 13, “Troubleshooting,” in the Basic
Operation Guide and perform the necessary
operations according to the error message
displayed.
Unable to send data/share files (Windows File Sharing).
Q Are File sharing settings for the shared folder
correct?
A Check the following settings:
- On the computer you are using, go into Windows
Explorer → double-click [Entire Network] → check
that the computer you want to share is listed
there. You can also check for the computer as
follows: On the [Start] menu, point to [Find] →
[Computer] → enter the name of the computer
you want to share → check that the computer is
on the network.
- If the computer you want to share is listed,
double-click its icon to see whether the shared
name of the folder you want to share is listed.
- If the shared name does not appear, see “Setting
Up a Computer as a File Server,” on p. 3-41, and
then check the shared folder settings.
Q Is an error message or code displayed on the
LCD of the machine?
A After confirming the error message, see
Chapter 13, “Troubleshooting,” in the Basic
Operation Guide and perform the necessary
operations according to the error message
displayed.
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9 Appendix
Glossary ................................................................................................... 9-2
Index ....................................................................................................... 9-15
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Glossary
Numeric
10Base-T
The Ethernet standard supporting data transfer rates a maximum
of 10 Mbps, which utilizes a twisted-pair cable.
100Base-TX
The Ethernet standard supporting data transfer rates a maximum
of 100 Mbps, which utilizes two pairs of high grade twisted-pair
cables.
A
Activity Report
A journal of the machine’s transactions, both sent and received.
Address Book
The Address Book is a feature used for storing fax, e-mail, I-fax,
and file server destinations. The Address Book is divided into
one-touch keys and coded dial codes. You can register multiple
destinations of various types in a group address, and assign a
one-touch key or coded dial code to this group. Registering a
destination in the Address Book saves you the effort of entering
that destination’s address each time you send a job.
ASCII code
ASCII (American Standard Code for Information Interchange) is a
set of standardized codes used to represent letters, numbers,
punctuation marks, a few symbols, and control characters. A
seven digit (or seven bit) binary number can represent one of 128
distinct codes.
Automatic Document Feeder (ADF)
The device included in the machine that feeds the document
being sent or copied, or scanned into the machine.
Automatic redialing
When the recipient’s machine is busy or does not answer, or
when an error occurs while sending, the machine waits a
specified time and then automatically redials the number. If the
receiving fax is still busy or does not answer, the machine waits
the specified time and dials again.
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B
bps
Bits per second. Refers to the speed with which a fax machine
sends and receives data.
BOOTP
BOOTstrap Protocol. A protocol that enables a client machine to
automatically obtain network setup information from a server over
a TCP/IP network. BOOTP enables a client to automatically
locate such information as the host name, domain name, and IP
address, so that it is not necessary to create these items
manually.
Broadcasting
Transmitting documents to more than one location (through the
machine’s memory).
Buffer size
The size of a data area, or buffer, shared by devices or programs
working at different speeds or with different priorities. The buffer
is designed to prevent one device or process from being held up
by another. For this to be possible, the buffer must be set up
correctly.
C
CNG
Calling Tone. This is a signal sent by fax machines to identify the
call as an incoming document. When the receiving fax detects
this signal, it automatically starts to receive the fax transmission.
The majority of fax machines in use today can send and detect
CNG signals.
Coded Dial Codes
A method to specify a destination registered in Address Book.
Press [Coded Dial] and a three-digit code using the numeric keys.
Community Name
An identification keyword for SNMP (Simple Network
Management Protocol).
Cookie
A file left on a user’s computer when the user visits a web site. A
cookie allows the web site to recognize the user on subsequent
visits. Cookies are generally used to enable a user to
automatically sign on to certain web sites and to customize the
features offered by such sites.
Cursor
The underline symbol you see on the LCD when you register
numbers and names in the machine.
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Appendix
D
Delayed sending
The ability to send a document at a preset time in the future. You
do not have to be in your office to use delayed sending to one or
more destinations.
DHCP
Dynamic Host Configuration Protocol. A protocol that
automatically specifies the network settings of a client on a TCP/
IP network. Many of the settings required to set up TCP/IP, which
is the standard protocol of the Internet, can be made
automatically.
DNS
Domain Name System. The system that associates the IP
address assigned to a computer with the domain name.
DNS server
Domain Name System server. A server which maintains a
database that translates the domain names of Internet servers,
such as www.w3.org, into Internet Protocol (IP) addresses, such
as “18.176.0.26”. This enables clients to connect to a server with
a host name rather than a numeric IP address.
Document
The sheet of paper containing the data that you send to, or
receive from a machine.
Domain
A management concept that divides large scale networks into
groups for identifying individual computers and users. The
internet is managed by classifying domains according to
geographical location or type (business, organization, educational
institution, etc.).
dpi
Dots per inch. A machine of measurement for indicating a
machine’s resolution.
E
ECM
Error Correction Mode. The ability of your machine to reduce
system and line errors when sending or receiving from another
fax with ECM capability. ECM is most effective in areas where the
telephone lines are in poor condition or there is frequent
interference on the line.
Ethernet
An industry-standard local area network (LAN) system for
connecting together multiple computers. Data is sent from one
computer to another by breaking it into packets, and a packet
reaches its destination smoothly without any collision with other
packets.
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Extension
A telephone connected to the machine that is used in place of the
handset. You can use the extension telephone to activate
incoming reception of documents manually.
F
Favorites Buttons
A method to specify a destination registered in Address Book.
You can register a destination together with any possible
combination of send settings in a favorites button.
FAX/TEL switching
This option allows you to set the machine to automatically detect
whether a call is from a fax or telephone. If the call is from another
fax, the transmission is automatically received. If the call is from a
telephone, the machine rings to let you know, so you can pick up
the handset. With this feature, one telephone line can be shared
by both the telephone and the fax.
File formats
File formats are used to save image data (e.g. JPEG, PDF, TIFF).
File server
A personal computer or workstation to which two or more users
on client personal computers can gain access via a local area
network (LAN) in order to share and use its hard disk drive.
FINE
The resolution setting for documents with very small characters
and lines.
Forwarding
The process of sending a received fax/I-fax document to another
destination. For example, if your machine at work receives a
document, you can have the machine forward the document to a
machine at your home.
FQDN
Fully Qualified Domain Name. A full domain name, consisting of
its local host name and its domain name. An FQDN is sufficient to
ascertain a specific Internet address for any host on the Internet.
This (name resolution) process uses DNS (Domain Name
System).
FTP
File Transfer Protocol. A client-server protocol enabling a user to
transfer files on one computer to and from another computer over
a TCP/IP network. The File Transfer Protocol also governs the
client program with which the user transfers files.
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G
G3, Group 3 fax machine
Defined by CCITT/ITU-T. Uses encoding schemes to transmit
image data while reducing the amount of data that needs to be
transmitted, thus reducing transmission time. G3 fax machines
can transmit one page in less than one minute. Encoding
schemes for G3 fax machines are Modified Huffman (MH),
Modified READ (MR), Modified Modified READ (MMR), and Joint
Bi-level Image expert Group (JBIG).
Gateway Address
The default address of a network or Web site. It provides a single
domain name and point of entry to the site.
Group Addresses
A method of specifying destinations that enables you to specify
multiple destinations registered in Address Book as a group. This
means that you can press just a single one-touch key or coded
dial code to specify destinations when sending the same
document to many destinations.
H
HP-GL/2
A graphics language that allows computer applications to draw
graphic images using printers. Images in HP-GL/2 are
represented as vector graphics. Vector objects describe an image
in terms of geometric shapes, such as lines and polygons, and
fills. HP-GL/2 is supported by your Canon machine.
HTTP
Hypertext Transfer Protocol. The client-server TCP/IP protocol
used on the World Wide Web for the transfer of HTML (Hypertext
Markup Language) documents across the Internet.
I
I-fax
I-fax (Internet fax) enables you to send and receive a scanned
original converted to TIFF (Tagged Image File Format) or PDF
(Portable Document Format) image data as an e-mail attachment
to/from any I-fax compatible facsimile or personal computer with
Internet e-mail functionality.
Interface
The connection between two devices that makes it possible for
them to communicate with each other. The machine features a
USB interface, which makes it compatible with IBM and similar
personal computers.
Interface cable
The cable used to create the interface between a printer and a
computer.
Interface port
The machine comes with one USB port, located on the back of
the machine. You attach the cable that connects your computer
and machine to this port.
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Internet Protocol (IP)
The underlying set of networking rules that describes how data is
transmitted across the Internet. Internet Protocol allows data from
one computer to be split into packets to be sent to another
computer with a specific IP address.
IP address
Internet Protocol address. A 32-bit numeric address used by IP
(internet protocol) to specify a computer on the Internet. The IP
address is usually written as four numbers separated by periods.
An example is 128.121.4.5.
ITU-T
A committee created to set international standards for
telecommunications.
J
JBIG
Joint Bi-level Image Experts Group. An experts group file
specification that defines a standard for compressing (reducing
the size of) image files without any loss in image information.
Files containing photographic images in Web pages are generally
compressed so they can be transferred across the Internet more
quickly. JPEG, the format currently used, causes some loss in
image data after compression, and so reduces image quality.
JBIG compression overcomes this shortcoming.
Job Recall
A method to specify the same destination you have specified
before. You can recall the destinations, scan settings, and send
settings which have been set, and then send your documents.
JPEG
Joint Photographic Experts Group. An experts group file
specification that defines a standard for compressing (reducing
the size of) photographic and photorealistic image files. The
image compression method used involves some loss of
information, and so reduces image quality. Files containing
photographic images in Web pages are generally compressed by
using the JPEG format so they can be transferred across the
Internet more quickly.
L
LAN
Local Area Network. It is a network system formed by linking a
server, workstations, and computers, which are all located in the
same building or some other relatively limited area.
Log in
Entering a password as a means of user authentication to start a
computer session or access to a service.
LPD
Line Printer Daemon. A daemon is a program that runs, without
human intervention, to accomplish a given task. The Line Printer
Daemon controls the flow of print jobs to a printer.
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LPR
Line Printer Remote. A UNIX command used to print a file via a
TCP/IP network.
M
MAC address
Media Access Control address. The hardware address of the
network adapter of a computer connected to a local area network.
Manual receiving
A method of receiving faxes in which you answer all incoming
calls using the optional handset or handset of the external
telephone. If you hear a slow beep it indicates an incoming fax
transmission from another machine. Just press [Start] to receive
the incoming fax.
Manual redialing
When you use regular dialing, you can redial a number manually
simply by pressing [Redial/Pause] on the operation panel. The
last number called is the number redialed.
Modem
A device that converts (MOdulates) digital data for transmission
over telephone lines. At the receiving end, this device converts
the modulated data (DEModulates) to digital format that the
computer understands.
N
NetBIOS
Network Basic Input Output System. A program that enables
applications on different computers to communicate within a LAN
(Local Area Network). NetBIOS is used in Ethernet, Token Ring,
and Windows NT/2000/XP networks.
NetSpot
Network management software that enables the setup and
management of multiple printers connected to a network from
one central location. A network manager can monitor conditions
of network printers, ascertain online/offline status, error status,
the amount of paper in paper drawers, verify information on
mounted fonts, and other readings. All the functions that are
conventionally conducted through the operation panel of the
respective machines can be performed from one location.
NetSpot Console
A Web browser based version of NetSpot. It can be used to
browse and manage network devices.
Numeric keys
The round, numbered keys on the operation panel marked the
same as a standard telephone keypad.
Press them to perform regular dialing or to specify the e-mail or
I-fax addresses not stored in Address Book. You also use the
numeric keys to enter characters and numbers during
registration, and for entering coded dial codes.
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O
One-Touch keys
The numbered keys on the operation panel that may be
registered as single or a group of destinations. Once a destination
or group of destinations is registered, you press one key to
specify the entire number/address or group. They are also used
as favorites buttons.
OS/2
A family of multitasking operating systems developed by IBM for
Intel x86-based computers. OS/2 provides a graphic user
interface similar to Windows, as well as a command line interface
similar to DOS. Add-ons to OS/2 enable it to run DOS and
Windows applications.
P
Paper feed
Refers to guiding a sheet of paper into the machine’s paper path.
Paper feeder
The device in the machine that feeds recording media into the
machine for printing copied or sent documents.
PASV mode
Passive FTP mode. An alternative mode for initiating FTP
connections. In this mode, data transfer is initiated by the FTP
client, rather than the FTP server. As corporate firewalls generally
reject external data requests from FTP servers, the PASV mode
may allow FTP to be used with NAT (Network Address
Translation) and with clients behind firewalls, depending on the
environment. The PASV mode also ensures that all data flow
requests come from inside the network where the client is
located.
Pause
A timing entry required for registering certain long distance
numbers and for dialing out through some telephone systems or
switchboards. Pressing [Recall/Pause]/[Redial/Pause] enters a
pause between digits of a telephone number.
PDF
Portable Document Format. The page description language used
in Adobe Systems’ Acrobat document exchange system, which is
restricted neither by device nor resolution. PDF displays
documents in a way that is independent of the original application
software, hardware, and operating system used to create those
documents. A PDF document can contain any combination of
text, graphics, and images.
PHOTO
The document setting you use for sending or copying documents
with intermediate tones, such as photographs.
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Protocol
A set of rules that govern the transmission of data across a
network. Examples of protocols are FTP, DHCP, BOOTP, RARP,
and TCP/IP.
Proxy server
A server that provides a cache of files available on remote servers
that are slow or expensive to access. The term “proxy server”
normally refers to a World Wide Web server that, on receiving a
URL, tries to supply the requested file from its cache. If it cannot
locate the file there, the proxy server would bring it from the
remote server and also save a copy in its cache so that the next
request can be obtained locally.
Pulse
See Rotary pulse.
R
RARP
Reverse Address Resolution Protocol. A protocol that associates
a network adapter address (MAC address) with an Internet
Protocol (IP) address.
Raster
Raster graphics describes an image as a pattern of dots,
compared to vector graphics which represents an image as a
geometrical formula. Each row of color dots in the mosaic of color
dots constitutes one raster graphic. In a printer, a raster graphic is
used as the master image from which a page is printed, because
the image can be transferred to paper by printing one raster at a
time.
Raw
This is a print application used with Windows 2000/XP. It can print
at higher speeds than LPD.
Recall
See Job Recall.
Receiving
Receiving transmission is also defined as RX or Reception. The
machine can be customized to receive fax documents in several
ways.
Reception
See Receiving.
Redialing-automatic
See Automatic redialing.
Redialing-manual
See Manual redialing.
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Table of Contents
Index
Advanced Send
Features
Advanced Copy
Features
Network
Remote UI
System Monitor
System Manager
Settings
Reports and Lists
Troubleshooting
Appendix
Registering
A process by which you place destination’s information (such as
the name, fax number, e-mail/I-fax addresses, etc.) in the
machine’s memory, so that you save time specifying destinations
you send documents frequently.
Regular dialing
Pressing the individual numeric keys to dial a fax or telephone
number.
Remote reception ID
The two-digit code that enables you to manually activate fax
reception using an external telephone.
Remote reception
Activating fax reception by answering an external telephone that
is not located near the machine. You need to dial a remote
receiving ID number to start remote reception.
Remote UI
Remote User Interface (UI) allows you to remotely perform
machine functions from a computer connected to the network
using web browser software. Many functions that are done
physically at the Canon machine’s operation panel can be done
via software at a networked computer using a web browser, such
as Microsoft Internet Explorer.
Report
A document printed by the machine and containing information
about the documents it has sent or received.
Resolution
The density of dots for any given output device. Expressed in
terms of dots per inch (dpi). Low resolution causes font
characters and graphics to have a jagged appearance. Higher
resolution means smoother curves and angles as well as a better
match to traditional typeface designs. Resolution values are
represented by horizontal data and vertical data, for example,
600 x 600 dpi.
RIP (Raster Image Processor)
The hardware and/or software functions of a printer that convert
vector graphic descriptions from a computer into raster graphic
images that can be printed.
Rotary pulse
A telephone dialing system where a dial is rotated to send pulses
to the telephone switching system. In pulse dialing, you hear
clicks. In touch-tone dialing, the most common dialing system,
you hear tones. Rotary pulse dialing requires certain setting
adjustments.
RX
See Receiving.
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9-12
Table of Contents
Index
Advanced Send
Features
Advanced Copy
Features
Network
Remote UI
System Monitor
System Manager
Settings
Reports and Lists
Troubleshooting
Appendix
S
Scope ID
The Scope ID is a character string value that is appended to the
NetBIOS name, and is used for all NetBIOS over TCP/IP
communications. It provides a way for a computer to
communicate only with others sharing the same Scope ID.
Sending
Sending documents is also defined as TX or Transmit. The
machine can scan and send documents via fax, e-mail, or I-fax, or
send them to a file server.
Sending speed
The rate at which faxes are transmitted through the phone line.
See also bps (bits per seconds).
SMB
Server Message Block. A protocol that provides file and printer
sharing over a network for Windows computers.
SMTP
Simple Mail Transfer Protocol. A TCP/IP protocol for sending
messages from one computer to another on a network.
SNMP
Simple Network Management Protocol. The network
management protocol of TCP/IP.
In SNMP, agents, which can be hardware as well as software,
monitor the activity of the various devices on the network and
report to the network console workstation.
Source Routing
Normally, a host has no control over the route taken by a packet it
sends. Source routing is a technique whereby the sender of a
packet can specify the route that a packet should take through the
network to its destination.
Spool
Simultaneous Peripheral Operations On-Line. Spooling means
putting jobs in a buffer, which is a special area in memory or on a
disk. Because devices access data at different rates, the buffer
provides a waiting station where the data can wait until the device
for which it is meant is ready to access it.
Standby
The mode in which the machine is on and ready to use.
Subnet
A portion of a network, which may be a physically independent
network segment, that shares a network address with other
portions of the network, and is distinguished by a subnet number.
For example, all devices with IP addresses that start with
100.100.100. would be part of the same subnet.
Subnet Mask
SUBNETwork mask. The method used to determine which
subgroup, or subnet, an IP address belongs to on TCP/IP
networks, all devices whose IP addresses have the same prefix
would belong to the same subnet. Dividing a network into subnets
is useful for both security and performance reasons.
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9-13
Table of Contents
Index
Advanced Send
Features
Advanced Copy
Features
Network
Remote UI
System Monitor
System Manager
Settings
Reports and Lists
Troubleshooting
Appendix
Switching hub
A network connection box to which a number of computers can
be connected. The switching hub forwards a data packet from the
network to the appropriate computer according to the packet’s
address. Conventional hubs simply send every packet to every
connected computer. Since a switching hub forwards packets only
to their intended recipients, it provides greater efficiency.
T
TCP/IP
Acronym for Transmission Control Protocol/Internet Protocol. The
protocol used to connect to the Internet and to wide-area
networks.
TIFF
Tagged Image File Format. A file format that saves images as
high-density bitmaps, and is suitable for large amounts of image
data. The information field (tag) at the start of each image data
record indicates the type of data represented.
Tone
A key that allows you to temporarily switch to touch-tone from
pulse dialing. In some countries, on-line data services may
require that you use tone dialing.
Tone/pulse setting
The ability to set the machine to match the telephone dialing
system your telephone line uses: touch-tone or rotary pulse.
Toner
A black, resin coated powder contained in the toner cartridge.
The machine applies the toner to the surface of the
photosensitive drum inside the machine via an
electrophotographic mechanism.
Toner saver
The feature that extends cartridge life by reducing toner
consumption rate at a slight decrease in print quality.
Transmit
See Sending.
TX
See Sending.
U
URL
Uniform Resource Locator. A standard way of specifying the
location of an object, usually a web page, on the Internet. The
URL for a web page would look something like this:
“http://www.w3.org/default.html”. Here, “http:” indicates that a web
page is being accessed, “http://www.w3.org” is the address of the
server containing the web page, and “default.html” is the file
name under which the web page is stored on the server.
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9-14
Table of Contents
Index
Advanced Send
Features
Advanced Copy
Features
Network
Remote UI
System Monitor
System Manager
Settings
Reports and Lists
Troubleshooting
Appendix
V
Vector Graphics
See Raster.
W
WAN
Wide Area Network. A geographically widespread network. A
WAN can be one large network, or it can consist of a number of
linked LANs (Local Area Networks).
WINS
Windows Internet Name Service. A service for associating a
NetBIOS name, which is a computer name or printer name on a
NetBIOS network, with an IP address. To use WINS, a WINS
server is required.
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9-15
Table of Contents
Index
Advanced Send
Features
Advanced Copy
Features
Network
Remote UI
System Monitor
System Manager
Settings
Reports and Lists
Troubleshooting
Appendix
Index
Symbols & Numerics
2 on 1 combination 2-6
A
Accepting print jobs with unknown IDs 6-11
ACTIVITY REPORT
Printing automatically 7-6
Add. Func. button 4-5
Address Book
Changing an address 4-10
Deleting an address 4-14
Registering an address 4-11
Registering and editing file server
addresses 1-23
Storing favorites buttons 1-26
Viewing an address 4-10
Address button 4-5
AnsMode 1-15
Auto retry 1-7
Automatic redialing 1-7
B
Back button 4-5
Broadcasting 1-4
C
Canceling
Copy job 2-11, 5-3
Print job 5-4
Report job 5-4
TX/RX job 1-34
Card Reader-E1 6-12
Checking
Copy job 5-3
Documents stored in memory 5-2
Print job 5-4
Report job 5-4
TX/RX results 5-2
Checking counter information 6-9
Clearing page totals 6-9
Coded dial codes 1-23
Collate copy 2-2
Communication environment 3-10
D
Delayed sending 1-5
Deleting
Documents stored in memory 5-2
Department ID
Erasing 6-8
Registering 6-4
Department ID management
Accepting print jobs with unknown IDs 6-11
Checking counter information 6-9
Clearing page totals 6-9
Printing counter information 6-10
Department IDs
Managing 4-25
Device button 4-5
Documents stored in memory
Checking and deleting 5-2
Transferring 5-3
F
Favorites buttons
Registering 1-26
FaxOnly 1-15
FaxTel 1-16
File server
Coded dial codes 1-23
One-touch keys 1-23
Registering in Address Book 1-23
Forwarding 1-19, 4-18
Frame erase 2-7
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9-16
Table of Contents
Index
Advanced Send
Features
Advanced Copy
Features
Network
Remote UI
System Monitor
System Manager
Settings
Reports and Lists
Troubleshooting
Appendix
H
Handset 1-12, 1-16
Help button 4-5
I
Import/Export function
About the Import/Export function 4-30
Exporting the Additional Functions settings
4-36
Exporting the Address Book 4-30
Exporting the User Management Data 4-33
Importing the Additional Functions settings
4-37
Importing the Address Book 4-31
Importing the User Management Data 4-34
Interface settings 3-8
J
Job management
About the job management 4-7
Print jobs 4-7
Job recall 1-6
Job Status button 4-5
M
Machine
Checking status 4-6
Customizing settings 4-39
Machine management 3-52
Manual 1-16
Memory reception 1-17
N
NetBIOS network 3-37
Network environment 3-7
O
One-touch keys 1-23
Overseas number 1-13
P
Page limit
Changing 6-6
Registering 6-4
Page top button 4-5
Password
Changing 6-6
Erasing 6-8
Registering 6-4
Printing counter information 6-10
Pulse dialing 1-12
R
[R] key
Dialing 1-12
Registering 1-11
[Recall] key 1-6
[Recall/Pause] key 1-6, 1-13
Receive mode
AnsMode 1-15
FaxOnly 1-15
FaxTel 1-16
Manual 1-16
Received image reduction 1-21
[Redial/Pause] key 1-13
Redialing Manually 1-11
Remote reception 1-19
Remote reception ID 1-20
Remote UI 9-11
Reports and lists 7-1
Reserved copy 2-3
RX REPORT
Printing automatically 7-5
S
Send settings 1-9
Starting Remote UI 4-4
System Manager ID 6-2
System Manager settings 6-2
System monitor 5-2
System Password 6-2
System requirements
Network 3-4
Remote UI 4-3
System settings
Customizing 4-15
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9-17
Table of Contents
Index
Advanced Send
Features
Advanced Copy
Features
Network
Remote UI
System Monitor
System Manager
Settings
Reports and Lists
Troubleshooting
Appendix
T
TCP/IP network 3-13
To Top page button 4-5
Tone dialing 1-12
[Tone] key 1-12
Troubleshooting
Copying 8-17
General 8-2
Network 8-22
Paper feeding 8-4
Printing 8-18
Sending/Receiving 8-6
Telephone 8-20
Two-sided copying 2-3
Two-sided printing 1-21
TX REPORT
Printing automatically 7-4
U
Update button 4-5
User IDs
Managing 4-25
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Features
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Features
Network
Remote UI
System Monitor
System Manager
Settings
Reports and Lists
Troubleshooting
Appendix
CANON INC.
30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan
CANON U.S.A., INC.
One Canon Plaza, Lake Success, NY 11042, U.S.A.
CANON CANADA INC.
6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada
CANON EUROPA N.V.
Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands
CANON FRANCE S.A.S.
17, quai du Président Paul Doumer 92414 Courbevoie Cedex, France
CANON COMMUNICATION & IMAGE FRANCE S.A.S.
12, rue de I’Industrie 92414 Courbevoie Cedex, France
CANON (U.K.) LTD.
Woodhatch, Reigate, Surrey, RH2 8BF, United Kingdom
CANON DEUTSCHLAND GmbH
Europark Fichtenhain A10, 47807 Krefeld, Germany
CANON ITALIA S.p.A.
Via Milano, 8 20097 San Donato Milanese (MI) Italy
CANON ESPAÑA, S.A.
c/ Joaquín Costa 41, 28002 Madrid, Spain
CANON LATIN AMERICA, INC.
703 Waterford Way Suite 400, Miami, Florida 33126 U.S.A.
CANON AUSTRALIA PTY. LTD
1 Thomas Holt Drive, North Ryde, Sydney, N.S.W. 2113, Australia
CANON CHINA CO., LTD
15F Jinbao Building No.89 Jinbao Street, Dongcheng District, Beijing 100005, China
CANON SINGAPORE PTE. LTD.
1 HarbourFront Avenue #04-01 Keppel Bay Tower, Singapore 098632
USRM1-0003-01 © CANON INC. 2006
… 30 …

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