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ENG
Basic Guide
Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place for future reference.
Appendix
Before Using the Machine
Document Handling
Print Media
Sending Faxes (MF6550/MF6560PL/
MF6580PL Only)
Receiving Faxes (MF6550/MF6560PL/
MF6580PL Only)
Copying
Printing
Scanning
PC Faxing (MF6550/MF6560PL/
MF6580PL Only)
Maintenance
Troubleshooting
Machine Settings
Remote UI (MF6580PL Only)
Series
What Can I Do with This Machine?
i
Manuals for the Machine
Machine Set-Up
Software Installation
Basic Features
Maintenance
Starter Guide
Basic Features
Maintenance
Machine Settings
Specifications
Basic Guide
(This Document)
Advanced Features
Network and Remote User Interface
System Monitor
Reports and Lists
Advanced Guide
Scanning Features
Scanner Driver Guide
Indicates the manual is supplied in PDF format in the accompanying CD-ROM.
To view the manuals in PDF format, Adobe Reader/Adobe Acrobat Reader is required. If Adobe
Reader/Adobe Acrobat Reader is not installed on your system, please download it from the Adobe
Systems Incorporated website.
Considerable effort has been made to make sure that the manuals for the machine are free of
inaccuracies and omissions. However, as we are constantly improving our products if you need an
exact specification, please contact Canon.
The machine illustration on the cover may differ slightly from your machine.
CD-ROM
CD-ROM
CD-ROM
CD-ROM
ii
What Can I Do with This Machine?
What Can I Do with This
Machine?
Fax Features (MF6550/MF6560PL/MF6580PL Only)
Specify a recipient with a single key
One-Touch Speed Dialing
p. 4-7
Specify a recipient with a two-digit
code
Coded Speed Dialing
p. 4-15
Specify multiple recipients with a
single key
Group Dialing
p. 4-23
Look up a particular recipient
Address Book Dialing
Advanced Guide
Redial when the line is busy
Automatic Redialing
Advanced Guide
AAAAA
BBBBB
CCCCC
iii
What Can I Do with This Machine?
Fas (continued)
Send a fax to multiple recipients
Broadcasting
Advanced Guide
Send a fax at a specified time
Delayed Sending
Advanced Guide
Receive faxes in memory without
printing out
Memory Reception
Advanced Guide
iv
What Can I Do with This Machine?
Copy Features
Select a scan mode depending on
the type of image
Image Quality
p. 6-3
Adjust the density level of scanned
images
Density
p. 6-4
Enlarge or reduce copied images
Zoom Ratio
p. 6-6
Sort copies by page order
Collate Copying
Advanced Guide
Make two-sided copies
Two-Sided Copy
Advanced Guide
ABC
ABC
ABC
ABC
A
A
DDDD
DDDD
DDDD
DDDD
4
CCCC
CCCC
CCCC
CCCC
3
BBBB
BBBB
BBBB
BBBB
2
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
1
DEF
DEF
DEF
DEF
2
ABC
ABC
ABC
ABC
1
ABC
ABC
ABC
ABC
1
DEF
DEF
DEF
v
What Can I Do with This Machine?
Copy two documents on one sheet
2 on 1 Combination
Advanced Guide
DEF
DEF
DEF
DEF
2
ABC
ABC
ABC
ABC
1
DEF
DEF
DEF
ABC
ABC
ABC
ABC
1
DEF
DEF
DEF
DEF
2
vi
What Can I Do with This Machine?
Printer Feature
Scanner Feature
Print a document from a PC
Printing
Online help
Specify detailed scanning options
to suit various images
Scanning
Scanner Driver Guide
ABC
ABC
ABC
ABC
1
DE
F
DE
F
DE
F
ABC
ABC
ABC
ABC
1
DEF
DEF
DEF
vii
What Can I Do with This Machine?
PC Fax Feature (MF6550/MF6560PL/MF6580PL Only)
Remote UI Feature (MF6580PL Only)
Send a fax from a PC
PC Faxing
Online help
Access and manage the machine
from a PC
Remote UI
Advanced Guide
viii
What Can I Do with This Machine?
Contents
Manuals for the Machine.................................................................i
What Can I Do with This Machine? ...............................................ii
Fax Features (MF6550/MF6560PL/MF6580PL Only) ..... ii
Copy Features ................................................................ iv
Printer Feature................................................................ vi
Scanner Feature ............................................................. vi
PC Fax Feature
(MF6550/MF6560PL/MF6580PL Only)...........................vii
Remote UI Feature (MF6580PL Only)............................vii
Contents .......................................................................................viii
How to Use This Guide.................................................................xii
Symbols Used in This Manual ........................................xii
Illustrations Used in This Manual...................................xiii
Legal Notices ...............................................................................xiv
Trademarks....................................................................xiv
Copyright .......................................................................xiv
Disclaimer ......................................................................xiv
1 Before Using the Machine ......................................................1-1
Machine Components .................................................................1-1
Operation Panel ...........................................................................1-3
Main Operation Panel ...................................................1-3
Facsimile Operation Panel
(MF6550/MF6560PL/MF6580PL Only).........................1-5
LCD (Standby Mode) ...................................................................1-6
Copy Mode ...................................................................1-6
Fax Mode......................................................................1-6
Scan Mode....................................................................1-6
Optional Handset (MF6550/MF6560PL/MF6580PL Only)..........1-7
Maintaining the Handset ...............................................1-7
ix
What Can I Do with This Machine?
Toner Cartridge............................................................................1-8
Maintaining the Toner Cartridge ...................................1-8
Timer Settings............................................................................1-10
Setting Sleep Mode ....................................................1-10
Setting Auto Clear Time..............................................1-13
Setting Daylight Saving Time......................................1-15
2 Document Handling.................................................................2-1
Document Requirements ............................................................2-1
Scanning Area..............................................................................2-3
Loading Documents ....................................................................2-4
On the Platen Glass......................................................2-4
In the ADF.....................................................................2-6
3 Print Media ...............................................................................3-1
Paper Requirements....................................................................3-1
Printable Area ..............................................................................3-3
Paper Guidelines .........................................................................3-4
Loading Paper..............................................................................3-5
In the Multi-Purpose Tray (e.g., Envelopes) .................3-5
Setting Paper Type and Size.......................................................3-8
For the Paper Cassette.................................................3-8
For the Multi-Purpose Tray .........................................3-11
4 Sending Faxes (MF6550/MF6560PL/MF6580PL Only)..........4-1
Scan Settings...............................................................................4-3
Image Quality................................................................4-3
Density..........................................................................4-5
Speed Dialing...............................................................................4-6
Registering Recipients for Speed Dialing .....................4-6
Using Speed Dialing ...................................................4-32
Manual Sending .........................................................................4-34
Direct Sending ...........................................................................4-36
x
What Can I Do with This Machine?
5 Receiving Faxes (MF6550/MF6560PL/MF6580PL Only) .......5-1
6 Copying ....................................................................................6-1
Scan Settings...............................................................................6-3
Image Quality................................................................6-3
Density..........................................................................6-4
Zoom Ratio ...................................................................6-6
7 Printing.....................................................................................7-1
8 Scanning ..................................................................................8-1
9 PC Faxing (MF6550/MF6560PL/MF6580PL Only)..................9-1
10 Remote UI (MF6580PL Only)...............................................10-1
11 Maintenance.........................................................................11-1
Cleaning the Machine................................................................11-1
Exterior .......................................................................11-1
Interior.........................................................................11-2
Fuser Roller ................................................................11-4
Scanning area.............................................................11-5
Cleaning the ADF Automatically .................................11-8
Transcription Roller.....................................................11-9
Replacing the Toner Cartridge ...............................................11-10
Redistributing Toner .................................................11-10
Replacing the Toner Cartridge..................................11-12
Transporting the Machine.......................................................11-16
12 Troubleshooting ..................................................................12-1
Clearing Jams ............................................................................12-1
Document Jams..........................................................12-1
Paper Jams.................................................................12-3
LCD Messages ...........................................................................12-5
xi
What Can I Do with This Machine?
Error Codes (MF6550/MF6560PL/MF6580PL Only)...............12-11
If a Power Failure Occurs........................................................12-13
If You Cannot Solve a Problem ..............................................12-14
13 Machine Settings.................................................................13-1
Machine Settings .......................................................................13-1
Printing USER’S DATA LIST ......................................13-1
Accessing the Setting Menu .......................................13-3
Setting Menu ..............................................................................13-5
COMMON SETTINGS ...............................................13-5
COPY SETTINGS ....................................................13-10
FAX SETTINGS
(MF6550/MF6560PL/MF6580PL Only) ....................13-12
ADDRESS BOOK SET.
(MF6550/MF6560PL/MF6580PL Only) ....................13-18
PRINTER SETTINGS ..............................................13-20
TIMER SETTINGS ...................................................13-24
ADJUST./CLEANING ..............................................13-26
REPORT SETTINGS ...............................................13-28
SYSTEM SETTINGS ...............................................13-29
14 Appendix ..............................................................................14-1
Specifications ............................................................................14-1
General .......................................................................14-1
Copier .........................................................................14-2
Printer .........................................................................14-3
Facsimile (MF6550/MF6560PL/MF6580PL Only) ......14-3
Telephone (MF6550/MF6560PL/MF6580PL Only).....14-4
Index ...........................................................................................14-5
xii
What Can I Do with This Machine?
How to Use This Guide
Symbols Used in This Manual
The following symbols are used throughout the manuals for the machine and indicate
the warnings, cautions and notes you should keep in mind when using the machine.
WARNING
Indicates a warning that may lead to death or serious injury if not
observed.
CAUTION
Explains how to avoid actions that could injure you or damage your
machine.
NOTE
Explains operating restrictions and how to avoid minor difficulties.
In addition, this guide uses distinctive notations to identify keys and information in the
LCD:
The keys you press appear in square brackets: [Stop].
Information in the LCD appears in angle brackets: <DOCUMENT READY>.
The numbers that point to the keys on the operation panel diagram correspond to the
order of steps to take in the procedure.
xiv
What Can I Do with This Machine?
Legal Notices
Trademarks
Canon, the Canon logo and LaserBase are trademarks of Canon Inc.
All other product and brand names are registered trademarks, trademarks or service
marks of their respective owners.
Copyright
Copyright © 2006 by Canon Inc. All rights reserved. No part of this publication may be
reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any
language or computer language in any form or by any means, electronic, mechanical,
magnetic, optical, chemical, manual, or otherwise, without the prior written permission
of Canon Inc.
Disclaimer
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS
MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN,
INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO
MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE
OF USE OR AGAINST INFRINGEMENT OF ANY PATENT. CANON INC. SHALL NOT
BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF
ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS
MATERIAL.
1-1
Before Using the Machine
Before Using the
Machine
Machine Components
A ADF (Automatic Document Feeder)
Holds documents and feeds them
automatically into the scanning area.
B Slide guides
Adjusts to the width of the document.
C Document feeder tray
Holds documents.
D Document delivery tray
Receives documents.
E Paper delivery tray
Receives copies, prints and faxes.
F Paper stopper
Prevents the paper from falling off the paper
delivery tray.
Open the stopper from its original position for
A4 size paper.
G Operation panel
Machine controls.
H Paper cassette
Holds the paper supply.
CB
H
ADE
GF
1-2
Before Using the Machine
I Left cover
Open this cover when replacing the toner
cartridge or clearing paper jams.
J Scanning area
Scans documents from the ADF.
K Platen glass cover
Open this cover when placing a document on
the platen glass.
L Platen glass
Place documents.
M Multi-purpose tray
Feeds non-standard size or thick/thin type
paper stacks.
N Slide guides for multi-purpose tray
Adjusts to the width of the paper.
O Multi-purpose tray extension
Pull out to load paper stack.
P USB port
Connect the USB (Universal Serial Bus)
cable.
Q Ethernet port (MF6580PL only)
Connect the network cable.
R Telephone line jack (MF6550/
MF6560PL/MF6580PL only)
Connect the external telephone cable.
S External device jack (MF6550/
MF6560PL/MF6580PL only)
Connect an external device.
T Handset jack
Connect an optional handset cable.
U Power socket
Connect the power cord.
V Main power switch
Turns the power on or off.
LKJ
I
MO N
P Q
STV U R
1-3
Before Using the Machine
Operation Panel
Main Operation Panel
MF6550/MF6560PL/MF6580PL
A Paper Select indicator
Indicates the selected paper source.
B Jam Location indicator
Indicates the location of paper jams.
C LCD display
Displays messages and prompts during
operation. Displays selection, text, and
numbers when adjusting the settings.
DCOPY key
Press to switch to Copy mode.
E key
Press to decrease the value for various
settings. Also press to see the previous item
in the menu.
FFAX key
Press to switch to Fax mode.
GOK key
Press to determine the contents you set or
register.
H SCAN key
Press to switch to Scan mode.
I key
Press to increase the value for various
settings. Also press to see the next item in
the menu.
J Reset key
Press to return the machine to standby
mode.
K System Monitor key
Press to check fax transmission, print, copy,
or report output status.
L View Settings key
Press to confirm settings of the copy function.
MNumeric keys
Enter letters and numbers.
4
8
2
COPY FAX SCAN
OK
GHI
@./
PQRS
T
JKL
ABC
TUV
MNO
DEF
ON/OFF
WXYZ
1
4
7
2
5
8
0#
3
C
ID
6
9
A
e
B D GC E IF H J K L M ON RQP
d c b a XZ Y W U T SV
1-6
Before Using the Machine
LCD (Standby Mode)
Copy Mode
Without optional cassette
AZoom ratio
B Paper size
C Quantity
DDensity
E Image quality
Fax Mode*
A Date & Time
B Receive mode
C Image quality
* MF6550/MF6560PL/MF6580PL Only
With optional cassette
Scan Mode
100% A4
O1
TEXTA
A
B
C
E
D
31/12 2006 SUN 10:50
FaxOnly FINE
A
CB
100% AUTO
O1
TEXTA
A
B
C
E
D
SCANNING MODE
1-7
Before Using the Machine
Optional Handset
(MF6550/MF6560PL/MF6580PL Only)
If you want to use the machine as a telephone and a fax machine, or if you want to
receive faxes manually, install the optional handset available from your local authorized
Canon dealer or the Canon help line.
NOTE
For how to install the handset, see “Connect Telephone Cables and Install Handset,” in the Starter Guide.
Maintaining the Handset
Do not leave the handset exposed to direct sunlight.
Do not install the handset in hot or humid conditions.
Do not spray aerosol polish on the handset as it may cause damage.
Use a damp cloth to wipe clean the handset.
Use a sharp object (e.g., pen) to select the ring volume of the handset.
1-8
Before Using the Machine
Toner Cartridge
The lifetime of the Canon Genuine toner cartridge used in this machine is
approximately 5,000 pages. The page counts are on the basis of ISO/IEC 19752*
when printing A4 size paper with the default print density setting. The level of toner
consumption varies depending on the type of documents printed. If your average
document contains a lot of graphics, tables, or charts, the life of the toner cartridge
will be shorter as they consume more toner. To purchase a new Canon genuine
toner cartridge, contact your local authorized Canon dealer or Canon help line.
* “ISO/IEC 19752” is the global standard related to “Method for the determination of toner cartridge yield
for monochromatic electrophotographic printers and multi-function devices that may contain printer
components” issued by ISO (International Organization for Standardization).
Maintaining the Toner Cartridge
Keep the toner cartridge away from computer screens, disk drives, and floppy disks.
The magnet inside the toner cartridge may harm these items.
Avoid locations subject to high temperature, high humidity, or rapid changes in
temperature.
Do not expose the toner cartridge to direct sunlight or bright light for more than five
minutes.
Store the toner cartridge in its protective bag. Do not open the bag until you are
ready to install the toner cartridge in the machine.
Save the toner cartridge’s protective bag in case you need to repack and transport
the toner cartridge at a later date.
Do not store the toner cartridge in a salty atmosphere or where there are corrosive
gases such as from aerosol sprays.
Do not remove the toner cartridge from the machine unnecessarily.
Toner Cartridge name:
Canon Cartridge 706
1-10
Before Using the Machine
Timer Settings
Setting Sleep Mode
When the machine remains idle for a certain period of time, it automatically enters
Sleep mode.
1 Press [Additional Functions].
2 Press [ ] or [ ] to select <TIMER SETTINGS>, then press [OK].
3 Press [ ] or [ ] to select <AUTO SLEEP TIME>, then press [OK].
04
08
2
COPY FAX SCAN
OK
GHI
@./
PQRS
T
JKL
ABC
TUV
MNO
DEF
ON/OFF
WXYZ
1
4
7
2
5
8
0#
3
C
ID
6
9
[OK]
1
2
3
1-13
Before Using the Machine
Setting Auto Clear Time
If the machine remains idle for a certain period of time, the display returns to standby
mode (Auto Clear function).
1 Press [Additional Functions].
2 Press [ ] or [ ] to select <TIMER SETTINGS>, then press [OK].
3 Press [ ] or [ ] to select <AUTO CLEAR TIME>, then press [OK].
04
08
2
COPY FAX SCAN
OK
GHI
@./
PQRS
T
JKL
ABC
TUV
MNO
DEF
ON/OFF
WXYZ
1
4
7
2
5
8
0#
3
C
ID
6
9
[OK]
1
2
3
13

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