451233

Brother MFC-990CW Handleiding

18
Verklein
Vergroot
Pagina terug
1/226
Pagina verder
USER’S GUIDE
MFC-790CW
MFC-990CW
Version D
UK/IRE/GEN/SAF
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: MFC-790CW and MFC-990CW
(Circle your model number)
Serial Number:
1
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product
should you lose your receipt; and
may support an insurance claim by you in the event of product loss
covered by insurance.
© 2008 Brother Industries, Ltd.
i
Approval Information and Compilation and
Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
ii
EC Declaration of Conformity under the R & TTE
Directive
iii
Table of Contents
Section I General
1 General Information 2
Using the documentation.......................................................................................2
Symbols and conventions used in the documentation ....................................2
Accessing the Software User’s Guide and Network User’s Guide ........................2
Viewing Documentation...................................................................................2
Accessing Brother Support (For Windows
®
) .........................................................5
Control panel overview..........................................................................................6
LCD screen indications....................................................................................8
Basic Operations .............................................................................................9
2 Loading paper and documents 10
Loading paper and other print media...................................................................10
Loading envelopes and post cards................................................................12
Loading photo paper......................................................................................14
Removing small printouts from the machine .................................................15
Printable area ................................................................................................16
Acceptable paper and other print media..............................................................17
Recommended print media ...........................................................................17
Handling and using print media.....................................................................17
Choosing the right print media.......................................................................19
Loading documents .............................................................................................21
Using the ADF ...............................................................................................21
Using the scanner glass ................................................................................21
Scannable area .............................................................................................22
3 General setup 23
Power Save mode ...............................................................................................23
Putting your machine in Power Save mode...................................................23
Bringing your machine out of Power Save mode ..........................................23
Power Save setting........................................................................................23
Mode Timer..........................................................................................................25
Paper settings......................................................................................................25
Paper Type....................................................................................................25
Paper Size.....................................................................................................26
Volume Settings...................................................................................................26
Ring Volume..................................................................................................26
Beeper Volume..............................................................................................27
Speaker Volume............................................................................................27
Automatic Daylight Savings Time........................................................................28
Sleep Mode .........................................................................................................28
LCD screen..........................................................................................................29
LCD Contrast.................................................................................................29
Setting the backlight brightness.....................................................................29
Setting the Dim Timer for the backlight ........................................................29
iv
4 Security features 30
Memory Security..................................................................................................30
Setting and changing the memory security password...................................30
Turning the memory security on/off ...............................................................31
Section II Fax
5 Sending a Fax 34
Entering Fax mode ..............................................................................................34
Faxing from the ADF ....................................................................................34
Faxing from the scanner glass ......................................................................35
Faxing Letter size documents from the scanner glass ..................................35
Colour fax transmission .................................................................................35
How to preview an outgoing fax ....................................................................36
Cancelling a fax in progress ..........................................................................36
Broadcasting (Monochrome only)........................................................................37
Cancelling a Broadcast in progress...............................................................37
Additional sending operations..............................................................................38
Sending faxes using multiple settings ...........................................................38
Contrast .........................................................................................................38
Changing fax resolution.................................................................................39
Dual access (Monochrome only)...................................................................39
Real time transmission ..................................................................................39
Overseas Mode .............................................................................................40
Delayed Faxing (Monochrome only)..............................................................40
Delayed Batch Transmission (Monochrome only).........................................40
Checking and cancelling waiting jobs............................................................40
Setting your changes as a new default..........................................................41
Restoring all settings to the factory settings ..................................................41
Sending a fax manually .................................................................................41
Sending a fax at the end of a conversation ...................................................41
Out of Memory message ...............................................................................42
6 Receiving a Fax 43
Receive modes....................................................................................................43
Choose the Receive Mode ..................................................................................43
Using receive modes ...........................................................................................45
Fax only.........................................................................................................45
Fax/Tel...........................................................................................................45
Manual...........................................................................................................45
TAD ...............................................................................................................45
Receive mode settings ........................................................................................46
Ring Delay .....................................................................................................46
F/T Ring Time (Fax/Tel mode only)...............................................................46
Fax Detect .....................................................................................................47
v
Memory Receive (Monochrome only)..................................................................48
Fax Forwarding..............................................................................................48
Fax Storage...................................................................................................48
PC Fax Receive.............................................................................................49
Turning off Memory Receive Operations.......................................................50
Changing Memory Receive Operations.........................................................50
Fax Preview (Monochrome only).........................................................................51
How to preview a received fax.......................................................................51
Turning off Fax Preview.................................................................................53
Additional receiving operations............................................................................53
Printing a reduced incoming fax ....................................................................53
Receiving a fax at the end of a conversation (MFC-790CW only).................53
Out of Paper Reception.................................................................................54
Printing a fax from the memory .....................................................................54
Remote Retrieval.................................................................................................54
Setting a Remote Access Code.....................................................................54
Using your Remote Access Code..................................................................55
Remote Fax commands ................................................................................56
Retrieving fax messages...............................................................................57
Changing your Fax Forwarding number........................................................57
7 Telephone and External devices 58
Voice operations..................................................................................................58
Making a telephone call.................................................................................58
Answering calls with the Speaker Phone ......................................................58
Mute...............................................................................................................58
Tone or Pulse ................................................................................................59
Fax/Tel mode ................................................................................................59
Fax/Tel mode in Power Save condition.........................................................59
Telephone services..............................................................................................60
Caller ID (U.K. and Ireland only)....................................................................60
Setting the Telephone Line Type...................................................................60
BT Call Sign (U.K. only).................................................................................61
Connecting an external TAD (telephone answering device)................................62
Connections...................................................................................................62
Recording outgoing message (OGM) on an external TAD............................62
Multi-line connections (PBX) .........................................................................63
External and extension telephones......................................................................63
Connecting an external or extension telephone ............................................63
Operation from extension telephones............................................................64
Using extension telephones (U.K. only) ........................................................64
Using a cordless external telephone (MFC-790CW only) .............................65
Using remote codes.......................................................................................65
vi
8 Dialling and storing numbers 67
How to Dial ..........................................................................................................67
Manual dialling...............................................................................................67
Speed Dialling ...............................................................................................67
Fax Redial .....................................................................................................67
Outgoing Call history .....................................................................................68
Caller ID history.............................................................................................68
Storing numbers ..................................................................................................69
Storing a pause .............................................................................................69
Storing Speed Dial numbers..........................................................................69
Storing Speed Dial numbers from Outgoing Calls.........................................70
Storing Speed Dial numbers from the Caller ID history.................................70
Changing Speed Dial names or numbers......................................................71
Setting up groups for broadcasting................................................................72
Combining Quick Dial numbers .....................................................................73
9 Digital TAD 75
TAD-Mode for internal TAD.................................................................................75
Setting up the TAD ........................................................................................75
Outgoing message (OGM) ............................................................................75
Fax/Tel OGM (Announcement) .....................................................................76
Activating TAD mode.....................................................................................76
Managing your messages....................................................................................77
Message indicator .........................................................................................77
Playing voice messages................................................................................77
Erasing incoming messages..........................................................................77
Additional TAD operations...................................................................................78
Setting the maximum time for incoming messages .......................................78
Setting toll saver ............................................................................................78
ICM Recording Monitor..................................................................................78
Recording a conversation (MFC-790CW only)..............................................79
10 Printing Reports 80
Fax reports...........................................................................................................80
Transmission Verification Report...................................................................80
Fax Journal (activity report)...........................................................................81
Reports ................................................................................................................81
How to print a report......................................................................................81
11 Polling 82
Polling overview...................................................................................................82
Polling receive .....................................................................................................82
Setup to receive polling .................................................................................82
Setup to receive polling with secure code .....................................................82
Setup to receive delayed polling....................................................................83
Sequential polling (Monochrome only) ..........................................................83
Cancelling a Sequential Polling Job ....................................................................83
vii
Polled transmit (Monochrome only).....................................................................84
Setup for polled transmit................................................................................84
Setup for polled transmit with secure code....................................................84
Section III Copy
12 Making copies 86
How to copy.........................................................................................................86
Entering Copy mode......................................................................................86
Making a single copy.....................................................................................86
Making multiple copies ..................................................................................86
Stop copying..................................................................................................86
Copy settings.......................................................................................................87
Changing copy speed and quality .................................................................87
Enlarging or reducing the image copied........................................................88
Making N in 1 copies or a poster (Page Layout) ...........................................89
Sorting copies using the ADF........................................................................90
Adjusting Brightness and Contrast ................................................................90
Paper Options................................................................................................90
Book Copy.....................................................................................................91
Watermark Copy............................................................................................91
Setting your favourites...................................................................................92
‘Out of Memory’ message....................................................................................93
Section IV Direct Photo Printing
13 Printing photos from a memory card or USB Flash memory
drive 96
PhotoCapture Center™ Operations.....................................................................96
Printing from a memory card or USB Flash memory drive without a PC.......96
Scanning to a memory card or USB Flash memory drive without a PC........96
Using PhotoCapture Center™ from your computer.......................................96
Using a memory card or USB Flash memory drive .......................................96
Memory cards or USB Flash memory drive folder structure..........................97
Getting started .....................................................................................................98
Entering PhotoCapture mode........................................................................98
Print Images.........................................................................................................99
View Photos...................................................................................................99
Print Index (Thumbnails) ...............................................................................99
Printing Photos ............................................................................................100
Enhance Photos ..........................................................................................101
DPOF printing..............................................................................................102
viii
PhotoCapture Center™ print settings................................................................103
Print Speed and Quality...............................................................................104
Paper options ..............................................................................................104
Adjusting Brightness, Contrast and Colour..................................................105
Cropping......................................................................................................107
Borderless printing.......................................................................................107
Date Print.....................................................................................................107
Setting your changes as a new default........................................................108
Restoring all settings to the factory settings ................................................108
Scan to a memory card or USB Flash memory drive ........................................108
Entering Scan mode....................................................................................108
How to scan to a memory card or USB Flash memory drive.......................109
How to change the file name.......................................................................110
How to set a new default .............................................................................110
How to reset to factory settings ...................................................................110
Understanding the Error Messages...................................................................111
14 Printing photos from a camera 112
Printing photos directly from a PictBridge camera.............................................112
PictBridge requirements ..............................................................................112
Setting your digital camera ..........................................................................112
Printing Images............................................................................................113
DPOF printing..............................................................................................113
Printing photos directly from a digital camera (without PictBridge)....................114
Printing Images............................................................................................114
Understanding the Error Messages...................................................................115
15 Wireless photo printing (MFC-990CW only) 116
Printing photos with Bluetooth
®
wireless technology.........................................116
The requirements for using Bluetooth
®
wireless technology .......................116
Set up your machine..........................................................................................117
Enable your Bluetooth
®
wireless technology...............................................117
Pass key......................................................................................................117
Communication Mode..................................................................................117
Device Address ...........................................................................................118
Device Name ...............................................................................................118
Print settings ......................................................................................................118
Print Quality .................................................................................................118
Paper Type..................................................................................................118
Paper Size...................................................................................................119
Borderless ...................................................................................................119
Date Print.....................................................................................................119
Restoring all settings to the factory settings ................................................119
Understanding the Error Messages...................................................................120
Section V Software
16 Software and Network features 122
ix
Section VI Appendixes
A Safety and Legal 124
Choosing a location ...........................................................................................124
To use the machine safely.................................................................................125
Important safety instructions........................................................................129
IMPORTANT - For your safety ....................................................................130
LAN connection ...........................................................................................130
Radio interference .......................................................................................131
EU Directive 2002/96/EC and EN50419......................................................131
EU Directive 2006/66/EC - Removing or Replacing the Battery..................131
International ENERGY STAR
®
Compliance Statement ..............................131
Legal limitations for copying ..............................................................................132
Trademarks........................................................................................................133
B Troubleshooting and Routine Maintenance 134
Troubleshooting ................................................................................................134
If you are having difficulty with your machine..............................................134
Dial Tone detection......................................................................................141
Telephone line interference.........................................................................141
Error and Maintenance messages.....................................................................142
Error animation............................................................................................147
Transferring your faxes or Fax Journal report .............................................147
Document jam .............................................................................................149
Printer jam or paper jam..............................................................................150
Routine maintenance.........................................................................................152
Replacing the ink cartridges ........................................................................152
Cleaning the outside of the machine ...........................................................154
Cleaning the scanner glass .........................................................................155
Cleaning the machine’s printer platen .........................................................156
Cleaning the paper pick-up roller.................................................................156
Cleaning the print head ...............................................................................157
Checking the print quality ............................................................................157
Checking the print alignment.......................................................................158
Checking the ink volume .............................................................................159
Uninstalling and installing the handset and handset cradle
(MFC-790CW only)..................................................................................159
Machine Information..........................................................................................161
Checking the serial number.........................................................................161
Packing and shipping the machine....................................................................161
C Menu and Features 164
On-screen programming....................................................................................164
Menu table...................................................................................................164
Memory storage...........................................................................................164
Mode and menu keys ........................................................................................164
Menu table...................................................................................................165
Entering Text ...............................................................................................186
x
D Specifications 187
General..............................................................................................................187
Print media.........................................................................................................189
Fax.....................................................................................................................190
Digital TAD.........................................................................................................192
Digital Cordless Handset (MFC-990CW only) ...................................................193
Cordless handset (BCL-D70) ......................................................................193
Battery .........................................................................................................193
Copy ..................................................................................................................194
PhotoCapture Center™ .....................................................................................195
PictBridge ..........................................................................................................196
Bluetooth
®
wireless technology (MFC-990CW only).........................................197
Scanner .............................................................................................................198
Printer ................................................................................................................199
Interfaces...........................................................................................................200
Computer requirements.....................................................................................201
Consumable items.............................................................................................202
Network (LAN) ...................................................................................................203
Wireless one-push configuration .................................................................204
E Glossary 205
FIndex 209
Section I
General I
General Information 2
Loading paper and documents 10
General setup 23
Security features 30
2
1
Using the
documentation
1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Accessing the
Software User’s Guide
and Network User’s
Guide
1
This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of the Printer,
Scanner, PC Fax and Network. When you are
ready to learn detailed information about
these operations, read the Software User’s
Guide and Network User’s Guide that are
on the CD-ROM.
Viewing Documentation 1
Viewing Documentation
(For Windows
®
) 1
To view the documentation, from the Start
menu, point to Brother, MFC-XXXX (where
XXXX is your model name) from the
programs group, and then choose
User’s Guides in HTML format.
If you have not installed the software, you can
find the documentation by following the
instructions below:
a Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
b If the model name screen appears, click
your model name.
General Information 1
Bold Bold typeface identifies specific
buttons on the machine’s
control panel, or on the
computer screen.
Italics Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier
New
Text in Courier New font
identifies messages on the
LCD of the machine.
Warnings tell you what to do to
prevent possible personal injury.
Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
Electrical Hazard icons alert you to
possible electrical shock.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
General Information
3
1
c If the language screen appears, click
your language. The CD-ROM Main
Menu will appear.
Note
If this window does not appear, use
Windows
®
Explorer to run the start.exe
program from the root directory of the
Brother CD-ROM.
d Click Documentation.
e Click the documentation you want to
read.
HTML documents: Software
User’s Guide and Network User’s
Guide in HTML format.
This format is recommended for
viewing on your computer.
PDF documents: User’s Guide for
stand-alone operations, Software
User’s Guide and Network User’s
Guide in PDF format.
This format is recommended for
printing the manuals. Click to go to
the Brother Solutions Center, where
you can view or download the PDF
documents. (Internet access and
PDF Reader software are required.)
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning (For Windows
®
2000
Professional/Windows
®
XP and
Windows Vista
®
)
ControlCenter3 (For Windows
®
2000
Professional/Windows
®
XP and
Windows Vista
®
)
Network Scanning
ScanSoft™ PaperPort™ 11SE with OCR
How-to-Guides
The complete ScanSoft™ PaperPort™
11SE with OCR How-to-Guides can be
viewed from the Help selection in the
ScanSoft™ PaperPort™ 11SE
application.
How to find Network setup
instructions
1
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point supports
SecureEasySetup™, Wi-Fi Protected
Setup™ or AOSS™, follow the steps in the
Quick Setup Guide. For more information
about network setup please see the Network
User's Guide.
Chapter 1
4
Viewing Documentation
(For Macintosh
®
) 1
a Turn on your Macintosh
®
. Insert the
Brother CD-ROM into your CD-ROM
drive. The following window will appear.
b Double-click the Documentation icon.
c Double-click your language folder.
d Double-click top.html to view the
Software User's Guide and Network
User's Guide in HTML format.
e Click the documentation you want to
read:
Software User’s Guide
Network User’s Guide
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning (For Mac OS
®
X 10.2.4 or
greater)
ControlCenter2 (For Mac OS
®
X 10.2.4 or
greater)
Network Scanning (For Mac OS
®
X 10.2.4
or greater)
Presto! PageManager User’s Guide
The complete Presto! PageManager
User’s Guide can be viewed from the Help
selection in the Presto! PageManager
application.
How to find Network setup
instructions
1
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point supports
SecureEasySetup™, Wi-Fi Protected
Setup™ or AOSS™, follow the steps in the
Quick Setup Guide. For more information
about network setup please see the Network
User's Guide.
General Information
5
1
Accessing Brother
Support
(For Windows
®
) 1
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center).
Click Brother Support on the Main Menu.
The following screen will appear:
To access our website
(http://www.brother.com
), click Brother
Home Page.
For the latest news and product support
information (http://solutions.brother.com
),
click Brother Solutions Center.
To visit our website for original Brother
Supplies
(http://www.brother.com/original/
), click
Supplies Information.
To access the Brother CreativeCenter
(http://www.brother.com/creativecenter/
)
for FREE photo projects and printable
downloads, click Brother
CreativeCenter.
To return to the main page, click Back or
if you have finished, click Exit.
Chapter 1
6
Control panel overview 1
MFC-790CW 1
MFC-990CW 1
Note
Most of the illustrations in this User’s Guide show the MFC-790CW.
1 Power Save
Lets you put the machine into Power Save
mode.
2 TAD keys:
Digital TAD
Turns the Telephone Answering Device
(TAD) on or off. Will also flash if you have
new messages.
Play/Record (MFC-790CW)
Plays voice messages stored in the
memory. Will also let you record telephone
calls.
Play (MFC-990CW)
Plays voice messages stored in memory.
Erase/Mute (MFC-790CW)
Deletes voice messages. Also, puts the
current phone call on hold.
Erase (MFC-990CW)
Deletes voice messages.
1
2
4
5
3
History
TAD
Speed Dial
New FaxNew Fax
0101
MENU
01
Fax
Preview
Mem.
Mem.
Mem.
06:11
06:11
06:11
01.01.2009
01.01.2009
27.01.2009
01
1
2
4
5
3
History
TAD
Speed Dial
New FaxNew Fax
0101
MENU
01
Fax
Preview
Mem.
Mem.
Mem.
06:11
06:11
06:11
01.01.2009
01.01.2009
27.01.2009
01
General Information
7
1
3 Fax and telephone keys
Speaker Phone
Lets you speak to another party without
lifting the handset.
R
Use this key to gain access to an outside
line, or transfer a call to another extension
when it is connected to a PBX.
Mute/Intercom (MFC-990CW only)
Puts the current phone call on hold.
Also, press this key to speak on the
intercom or to transfer an incoming call to
the cordless handset.
Redial (MFC-790CW)
Redials the last 30 numbers called.
Pause (MFC-790CW)
Inserts a pause when dialling numbers.
This function transfers to the touchscreen
during some operations.
Redial/Pause (MFC-990CW)
Redials the last 30 numbers called. It also
inserts a pause when programming quick
dial numbers.
5
8
7
9
6
History
TAD
Speed Dial
New FaxNew Fax
0101
MENU
01
Fax
Preview
Mem.
Mem.
Mem.
06:11
06:11
06:11
01.01.2009
01.01.2009
27.01.2009
01
5
8
7
9
6
History
TAD
Speed Dial
New FaxNew Fax
0101
MENU
01
Fax
Preview
Mem.
Mem.
Mem.
06:11
06:11
06:11
01.01.2009
01.01.2009
27.01.2009
01
Chapter 1
8
4Dial Pad
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine. This function
transfers to the touchscreen during some
operations.
The # key lets you temporarily switch the
dialling mode during a telephone call from
Pulse to Tone.
5 LCD (liquid crystal display)
This is a Touchscreen LCD. You can access
the menus and options by pressing buttons
displayed on the screen.
Also, you can adjust the angle of the display by
lifting it.
6 Mode keys:
Fax
Lets you access Fax mode.
Scan
Lets you access Scan mode.
Copy
Lets you access Copy mode.
Photo Capture
Lets you access PhotoCapture Center™
mode.
7 Microphone
Picks up your voice when you speak to another
party using Speaker Phone.
8Stop/Exit
Stops an operation or exits from a menu.
9 Start keys:
Colour Start
Lets you start sending faxes or making
copies in full colour. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).
Mono Start
Lets you start sending faxes or making
copies in monochrome. Also lets you start a
scanning operation (in colour or mono
depending on the scanning setting in the
ControlCenter software).
LCD screen indications 1
The LCD shows the current machine status
when the machine is idle.
1 Wireless Status
A four level indicator shows the current
wireless signal strength if you are using a
wireless connection.
2 Memory Status
Lets you see the available memory in the
machine.
3 Current Receive Mode
Lets you see the current receive mode.
Fax (Fax only)
F/T (Fax/Tel)
Mnl (Manual)
TAD (Msg Ctr)
4 Ink indicator
Lets you see the available ink volume.
Also, lets you access the Ink menu.
5 Speed Dial
Lets you search the number you want to
fax/dial.
6MENU
Lets you access the main menu.
7 Faxes in memory
Shows how many received faxes are in the
memory.
8 Fax Preview
Lets you preview received faxes.
0Max
History
TAD
Speed Dial
New FaxNew Fax
0101
MENU
01
Fax
Preview
Mem.
Mem.
Mem.
06:11
06:11
06:11
01.01.2009
01.01.2009
27.01.2009
01
568911 10 7
4
3
2112
General Information
9
1
9 New Fax(es)
When Fax Preview is set to On, you can see
how many new faxes you have received.
10 Voice messages in the machine’s memory
Shows how many received voice messages
are in the memory.
11 History
Lets you view a list of outgoing calls and the
caller ID history.
Also, lets you fax or call the number you have
chosen from the lists.
12 Warning icon
Appears when there is an error or maintenance
message; press the Warning icon to view it,
and then press to return to the Ready
screen.
Basic Operations 1
To operate the Touchscreen use your finger
to press the MENU or option button directly on
the LCD screen. To display and access all the
screen menus or options in a setting, press
ab or dc to scroll through them.
The following steps show how to change a
setting in the machine. In this example the
Sleep mode setting is changed from
30 Mins to 10 Mins.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display Sleep Mode.
e Press Sleep Mode.
f Press 10 Mins.
g Press Stop/Exit.
MENU
MENU
General Setup
Fax
Network
General Setup
General Setup
30 MinsSleep Mode
LCD Settings
Sleep Mode
Sleep Mode
10 Mins
3 Mins
1 Min 2 Mins
5 Mins
10
2
Loading paper and
other print media
2
Note
To print on 10 x 15 cm or Photo L paper,
you must use the photo paper tray. (See
Loading photo paper on page 14.)
a If the paper support flap is open, close it,
and then pull the paper tray completely
out of the machine.
b Lift the output paper tray (1).
c With both hands, gently press and slide
the paper side guides (1) and paper
length guide (2) to fit the paper size.
Make sure that the triangular marks (3)
on the paper side guides (1) and paper
length guide (2) line up with the mark for
the paper size you are using.
Note
When you are using Legal size paper,
press and hold the universal guide release
button (1) as you slide out the front of the
paper tray.
Loading paper and documents 2
1
2
3
3
1
1
Loading paper and documents
11
2
d Fan the stack of paper well to avoid
paper jams and misfeeds.
Note
Always make sure that the paper is not
curled.
e Gently put the paper into the paper tray
print side down and top edge in first.
Check that the paper is flat in the tray.
Note
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
f Gently adjust the paper side guides (1)
to the paper with both hands.
Make sure the paper side guides touch
the sides of the paper.
g Close the output paper tray.
1
Chapter 2
12
h Slowly push the paper tray completely
into the machine.
i While holding the paper tray in place,
pull out the paper support (1) until it
clicks, and then unfold the paper
support flap (2).
Note
Do not use the paper support flap for
Legal paper.
Loading envelopes and
post cards 2
About envelopes 2
Use envelopes that weigh between 80 to
95 g/m
2
.
Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first before printing many
envelopes.
CAUTION
DO NOT use any of the following types of
envelopes, as they will cause paper feed
problems:
• That are of a baggy construction.
• That are embossed (have raised writing
on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
1
2
Glue Double flap
Loading paper and documents
13
2
How to load envelopes and postcards2
a Before loading, press the corners and
sides of envelopes or postcards to make
them as flat as possible.
Note
If envelopes or postcards are ‘double-
feeding’, put one envelope or postcard in
the paper tray at a time.
b Put envelopes or postcards in the paper
tray with the address side down and the
leading edge (top of the envelopes) in
first. With both hands, gently press and
slide the paper side guides (1) and
paper length guide (2) to fit the size of
the envelopes or postcards.
2
1
Chapter 2
14
If you have problems when printing on
envelopes, try the following suggestions:
2
a Make sure the flap is either to the side of
the envelope or to the back edge of the
envelope when printing.
b Adjust the size and margin in your
application.
Loading photo paper 2
Use the photo paper tray which is located on
the top of the output paper tray to print on
Photo (10 × 15 cm) and Photo L size paper.
When you use the photo paper tray, you do
not have to take out the paper that is in the
tray beneath it.
a Squeeze the blue photo tray release
button (1) using your right index finger
and thumb and push the photo tray
forward until it clicks into the photo
printing position (2).
b Press and slide the paper side
guides (1) and paper length guide (2) to
fit the paper size.
3Photo Paper Tray
2
1
3
2
1
Loading paper and documents
15
2
c Put the photo paper into the photo paper
tray and gently adjust the paper side
guides to the paper.
Make sure the paper side guides touch
the sides of the paper.
Note
• Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
• Always make sure that the paper is not
curled or wrinkled.
d When you have finished printing photos
return the photo paper tray to the normal
printing position.
Squeeze the blue photo tray release
button (1) using your right index finger
and thumb and pull the photo tray
backward until it clicks (2).
Removing small printouts
from the machine 2
When the machine ejects small paper onto
the output paper tray you may not be able to
reach it. Make sure printing has finished, and
then pull the tray completely out of the
machine.
1
2
Chapter 2
16
Printable area 2
The printable area depends on the settings in the application you are using. The figures below
show the unprintable areas on cut sheet paper and envelopes. The machine can print in the
shaded areas of cut sheet paper when the Borderless print feature is available and turned on.
(See Printing for Windows
®
or Printing and Faxing for Macintosh
®
in the Software User’s Guide
on the CD-ROM.)
Note
The Borderless feature is not available for envelopes.
Cut Sheet Paper Envelopes
Top (1) Bottom (2) Left (3) Right (4)
Cut Sheet 3 mm 3 mm 3 mm 3 mm
Envelopes 12 mm 24 mm 3 mm 3 mm
3
4
1
2
3
4
1
2
Loading paper and documents
17
2
Acceptable paper and
other print media
2
The print quality can be affected by the type
of paper you use in the machine.
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper you load.
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.
We recommend testing various paper types
before buying large quantities.
For best results, use Brother paper.
When you print on inkjet paper (coated
paper), transparencies and photo paper,
be sure to choose the correct print media
in the ‘Basic’ tab of the printer driver or in
the Paper Type setting of the menu. (See
Paper Type on page 25.)
When you print on Brother Photo paper,
load one extra sheet of the same photo
paper in the paper tray. An extra sheet has
been included in the paper package for
this purpose.
When you use transparencies or photo
paper, remove each sheet at once to
prevent smudging or paper jams.
Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
Recommended print media 2
To get the best print quality, we suggest using
Brother paper. (See table below.)
If Brother paper is not available in your
country, we recommend testing various
papers before purchasing large quantities.
We recommend using ‘3M Transparency
Film’ when you print on transparencies.
Handling and using print
media 2
Store paper in its original packaging, and
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
Avoid touching the shiny (coated) side of
photo paper. Load photo paper with the
shiny side facing down.
Avoid touching either side of
transparencies because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.
You can only print on both sides of the
paper with PC printing. See Printing for
Windows
®
in the Software User’s Guide
on the CD-ROM.
Brother paper
Paper Type Item
A4 Plain BP60PA
A4 Glossy Photo BP71GA4
A4 Inkjet (Matte) BP60MA
10 x 15 cm Glossy Photo BP71GP
Chapter 2
18
Improper Setup
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
12mm or greater
• Extremely shiny or highly textured paper
• Paper that cannot be arranged uniformly
when stacked
• Paper made with a short grain
Paper capacity of the output paper
tray
2
Up to 50 sheets of 80 g/m
2
A4 paper.
Transparencies or photo paper must be
picked up from the output paper tray one
page at a time to avoid smudging.
1
1
Loading paper and documents
19
2
Choosing the right print media 2
Paper type and size for each operation 2
Paper Type Paper Size Usage
Fax Copy Photo
Capture
Printer
Cut Sheet Letter 215.9 × 279.4 mm (8 1/2 × 11 in.) Yes Yes Yes Yes
A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes
Legal 215.9 × 355.6 mm (8 1/2 × 14 in.) Yes Yes – Yes
Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) – – – Yes
JIS B5 182 × 257 mm (7.2 × 10.1 in.) – – – Yes
A5 148 × 210 mm (5.8 × 8.3 in.) – Yes – Yes
A6 105 × 148 mm (4.1 × 5.8 in.) – – – Yes
Cards Photo 10 × 15 cm (4 × 6 in.) – Yes Yes Yes
Photo L 89 × 127 mm (3 1/2 × 5 in.) – – – Yes
Photo 2L 13 × 18 cm (5 × 7 in.) – – Yes Yes
Index Card 127 × 203 mm (5 × 8 in.) ––– Yes
Postcard 1
100 × 148 mm (3.9 × 5.8 in.) – – – Yes
Postcard 2
(Double)
148 × 200 mm (5.8 × 7.9 in.) – – – Yes
Envelopes C5
Envelope
162 × 229 mm (6.4 × 9 in.) – – – Yes
DL
Envelope
110 × 220 mm (4.3 × 8.7 in.) – – – Yes
COM-10 105 × 241 mm (4 1/8 × 9 1/2 in.) – – – Yes
Monarch 98 × 191 mm (3 7/8 × 7 1/2 in.) – – – Yes
JE4
Envelope
105 × 235 mm (4.1 × 9.3 in.) – – – Yes
Transparencies
Letter 215.9 × 279.4 mm (8 1/2 × 11 in.) – Yes – Yes
A4 210 × 297 mm (8.3 × 11.7 in.) – Yes – Yes
Chapter 2
20
Paper weight, thickness and capacity 2
1
Up to 100 sheets of 80 g/m
2
paper.
2
For Photo 10×15 cm paper and Photo L paper, use the photo paper tray. (See Loading photo paper on page 14.)
3
BP71 (260 g/m
2
) paper is especially designed for Brother inkjet machines.
Paper Type Weight Thickness No. of
sheets
Cut
Sheet
Plain Paper
64 to 120 g/m
2
0.08 to 0.15 mm
100
1
Inkjet Paper
64 to 200 g/m
2
0.08 to 0.25 mm 20
Glossy Paper
Up to 220 g/m
2
Up to 0.25 mm
20
23
Cards Photo Card
Up to 220 g/m
2
Up to 0.25 mm
20
23
Index Card
Up to 120 g/m
2
Up to 0.15 mm 30
Postcard
Up to 200 g/m
2
Up to 0.25 mm 30
Envelopes
75 to 95 g/m
2
Up to 0.52 mm 10
Transparencies – – 10
Loading paper and documents
21
2
Loading documents 2
You can send a fax, make copies, and scan
from the ADF (automatic document feeder)
and from the scanner glass.
Using the ADF 2
The ADF can hold up to 15 pages and feeds
each sheet individually. Use standard
80 g/m
2
paper and always fan the pages
before putting them in the ADF.
Recommended environment 2
Document Sizes Supported 2
How to load documents 2
CAUTION
DO NOT pull on the document while it is
feeding.
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.
DO NOT use cardboard, newspaper or
fabric.
Make sure documents are completely dry.
a Unfold the ADF Document Output
Support Flap (1).
b Fan the pages well.
c Adjust the paper guides to fit the width of
your documents.
d Place your documents, face down, top
edge first in the ADF until you feel them
touch the feed roller.
CAUTION
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
Using the scanner glass 2
You can use the scanner glass to fax, copy or
scan pages of a book or one page at a time.
Document Sizes Supported 2
Temperature: 20° C to 30° C
Humidity: 50% to 70%
Paper:
80 g/m
2
Length: 148 to 355.6 mm
Width: 148 to 215.9 mm
Weight:
64 to 90 g/m
2
Length: Up to 297 mm
Width: Up to 215.9 mm
Weight: Up to 2 kg
1
Chapter 2
22
How to load documents 2
Note
To use the scanner glass, the ADF must
be empty.
a Lift the document cover.
b Using the document guidelines on the
left and top, put the document face down
in the upper left corner of the scanner
glass.
c Close the document cover.
CAUTION
If you are scanning a book or thick
document, DO NOT slam the cover down or
press on it.
Scannable area 2
The scannable area depends on the settings
in the application you are using. The figures
below show the areas you cannot scan on
paper.
Usage Document
Size
Top (1)
Bottom (2)
Left (3)
Right (4)
Fax Letter 3 mm 4 mm
A4 3 mm 1 mm
Copy Letter 3 mm 3 mm
A4 3 mm 3 mm
Scan Letter 3 mm 3 mm
A4 3 mm 3 mm
3
4
1
2
23
3
3
Power Save mode 3
You can put the machine into Power Save
mode by pressing the Power Save key. You
can still receive telephone calls in Power
Save mode (MFC-790CW only). For further
information on receiving faxes in the Power
Save condition, please see the table on
page 24. The delayed faxes that have been
set up will be sent. You can even retrieve
faxes using Remote Retrieval if you are away
from your machine. If you want to do other
operations, you must take the machine out of
Power Save mode.
Note
If you have connected an external
telephone or TAD, it is always available.
Putting your machine in
Power Save mode 3
a Press the Power Save key. The LCD
will tell you that you cannot use the
phone once it is switched off.
Press Yes.
The LCD shows
Shutting Down
and will
stay on for a few seconds before going off.
Bringing your machine out of
Power Save mode 3
a Press the Power Save key.
The LCD shows the date and time.
Note
• Even if you have put the machine into
Power Save mode, it will periodically clean
the print head to preserve print quality.
• If you unplug the AC power cord, no
machine operations will be available.
• You can customize Power Save mode so
that, apart from automatic head cleaning,
no machine operations are available. (See
Power Save setting on page 23.)
Power Save setting 3
You can customize the machine's
Power Save key. The factory setting is
Fax Receive:On. Your machine can
receive faxes (or calls for MFC-790CW only)
even when the machine is in Power Save
mode. If you do not want your machine to
receive faxes (or calls for MFC-790CW only),
turn this setting to Fax Receive:Off.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display
P.Save Setting.
e Press P.Save Setting.
f Press Fax Receive:Off or
Fax Receive:On.
(MFC-790CW) Go to step h.
(MFC-990CW) If you choose
Fax Receive:On, go to step g.
If you choose Fax Receive:Off,
go to step h.
g Press Ring Tone:On.
Make sure you set the Ring Volume to
Low, Med or High. (See Ring Volume
on page 26.)
h Press Stop/Exit.
Note
If you choose Ring Tone:Off, the
machine will not ring when you receive a
call.
General setup 3
Chapter 3
24
1
You cannot receive a fax with Mono Start or
Colour Start.
2
You can receive telephone calls by lifting the handset
3
When an external TAD is connected and Fax Detect
is turned on.
4
Set before you switch off the machine.
1
You cannot receive a fax with Mono Start or
Colour Start.
2
You cannot receive telephone calls by using the
cordless handset.
3
When an external TAD is connected and Fax Detect
is turned on.
4
Set before you switch off the machine.
5
You cannot receive a fax automatically if you have
set the receive mode to Fax/Tel.
MFC-790CW
On/Off
setting
Receive
mode
Available
operations
Fax Receive:
On
12
(factory
setting)
Fax Only
Fax/Tel
Manual
3
Fax Receive
Fax Detect
Delayed Fax
4
Fax Forward
4
Fax Storage
4
Fax Preview
4
PC Fax Receive
4
Remote Retrieval
4
TAD Fax Receive
Recording
Incoming Message
Fax Detect
Delayed Fax
4
Fax Forward
4
Fax Storage
4
Fax Preview
4
PC Fax Receive
4
Remote Retrieval
4
Manual Fax Detect
Delayed Fax
4
Fax Receive:
Off
—No machine
operations will be
available other
than cleaning the
print head.
MFC-990CW
On/Off
setting
Receive
mode
Available
operations
Fax Receive:
On
12
(factory
setting)
Fax Only
Manual
3
Fax Receive
Fax Detect
Delayed Fax
4
Fax Forward
4
Fax Storage
4
Fax Preview
4
PC Fax Receive
4
Remote Retrieval
4
TAD Fax Receive
Recording
Incoming Message
Fax Detect
Delayed Fax
4
Fax Forward
4
Fax Storage
4
Fax Preview
4
PC Fax Receive
4
Remote Retrieval
4
Manual
Fax/Tel
5
Fax Detect
Delayed Fax
4
Fax Receive:
Off
— No machine
operations will be
available other
than cleaning the
print head.
General setup
25
3
Mode Timer 3
The machine has four temporary mode keys
on the control panel: Fax, Scan, Copy and
Photo Capture. You can change the amount
of time the machine takes after the last Scan,
Copy or PhotoCapture operation before it
returns to Fax mode. If you choose Off, the
machine stays in the mode you used last.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display Mode Timer.
e Press Mode Timer.
f Press 0 Sec, 30 Secs, 1 Min,
2 Mins, 5 Mins or Off.
g Press Stop/Exit.
Paper settings 3
Paper Type 3
To get the best print quality, set the machine
for the type of paper you are using.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display Paper Type.
e Press Paper Type.
f Press Plain Paper, Inkjet Paper,
Brother BP71, Other Glossy or
Transparency.
g Press Stop/Exit.
Note
The machine ejects paper with printed
surfaces face up onto the paper tray in
front of the machine. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.
Chapter 3
26
Paper Size 3
You can use five sizes of paper for copying:
Letter, Legal, A4, A5 and 10 × 15 cm.
(4 × 6 in.) and three sizes for printing faxes:
Letter, Legal and A4. When you change the
size of paper you load in the machine, you will
need to change the paper size setting at the
same time so your machine can fit an
incoming fax on the page.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display Paper Size.
e Press Paper Size.
f Press A4, A5, 10x15cm, Letter or
Legal.
g Press Stop/Exit.
Volume Settings 3
Ring Volume 3
You can choose a range of ring volume
levels, from High to Off.
The machine will keep the new setting until
you change it.You can also change the
volume through the menu, by following the
instructions below:
Setting the Ring Volume from the
menu
3
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display Volume.
e Press Volume.
f Press Ring.
g Press Low, Med, High or Off.
h Press Stop/Exit.
General setup
27
3
Beeper Volume 3
When the beeper is on, the machine will beep
when you press a key, make a mistake or
after you send or receive a fax.
You can choose a range of volume levels,
from High to Off.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display Volume.
e Press Volume.
f Press Beeper.
g Press Low, Med, High or Off.
h Press Stop/Exit.
Speaker Volume 3
You can choose a range of speaker volume
levels, from High to Off.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display Volume.
e Press Volume.
f Press Speaker.
g Press Low, Med, High or Off.
h Press Stop/Exit.
You can also adjust the speaker volume by
pressing Speaker Phone.
a Press Speaker Phone.
b Press d or c to display Volume.
c Press Volume.
d Press d or c.
This setting will stay until you change it
again.
e Press Speaker Phone.
Note
• You can adjust the speaker volume while
you are listening to your outgoing
message (OGM) and incoming messages
(ICM’s) by pressing d or c.
• If you turn Incoming Recording Monitor to
OFF the Speaker for screening calls will
be disabled and you won’t hear callers
leaving messages. The volume for other
operations can still be controlled using
d or c.
Chapter 3
28
Automatic Daylight
Savings Time
3
You can set the machine to change
automatically for daylight savings time. It will
reset itself forward one hour in the Spring and
backward one hour in the Autumn. Make sure
you have set the correct date and time in the
Date&Time setting.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display
Auto Daylight.
e Press Auto Daylight.
f Press Off (or On).
g Press Stop/Exit.
Sleep Mode 3
You can choose how long the machine must
be idle (from 1 to 60 minutes) before it goes
into sleep mode. The timer will restart if any
operation is carried out on the machine.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display Sleep Mode.
e Press Sleep Mode.
f Press 1 Min, 2 Mins, 3 Mins,
5 Mins, 10 Mins, 30 Mins or
60 Mins which is the length of time the
machine is idle before entering sleep
mode.
g Press Stop/Exit.
General setup
29
3
LCD screen 3
LCD Contrast 3
You can adjust the LCD contrast for a sharper
and more vivid display. If you are having
difficulty reading the LCD, try changing the
contrast setting.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display LCD Settings.
e Press LCD Settings.
f Press LCD Contrast.
g Press Light, Med or Dark.
h Press Stop/Exit.
Setting the backlight
brightness 3
If you are having difficulty reading the LCD,
try changing the brightness setting.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display LCD Settings.
e Press LCD Settings.
f Press Backlight.
g Press Light, Med or Dark.
h Press Stop/Exit.
Setting the Dim Timer for the
backlight 3
You can set how long the LCD backlight stays
on for after you go back to the Ready screen.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display LCD Settings.
e Press LCD Settings.
f Press Dim Timer.
g Press 10 Secs, 20 Secs, 30 Secs or
Off.
h Press Stop/Exit.
30
4
Memory Security 4
Memory Security lets you prevent
unauthorized access to the machine. You will
not be able to continue to schedule Delayed
Faxes or Polling jobs. However, any pre-
scheduled Delayed Faxes will be sent even if
you turn on Memory Security, so they will not
be lost.
While Memory Security is On, the following
operations are available:
Receiving faxes into memory (limited by
memory capacity)
Fax Forwarding (If Fax Forwarding was
already On)
Remote Retrieval (If Fax Storage was
already On)
Cordless handset (MFC-990CW only)
• Making a call
• Receiving a call
• Viewing Caller ID (with subscriber
service)
While Memory Security is On, the following
operations are NOT available:
Printing received faxes
Sending faxes
Copying
PC printing
Scanning
PhotoCapture
PC Fax Receive
Cordless handset (MFC-990CW only)
• Intercom
• Transfer a call
• Register cordless handset
Operation from control panel
Note
• To print the faxes in memory, turn off
Memory Security.
• You must turn off PC Fax Receive before
you can turn on Memory Security.
• If you forget the Memory Security
password, please call your Brother dealer
for service.
Setting and changing the
memory security password 4
Note
If you have already set the password, you
will not need to set it again.
Setting a password for the first time 4
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Miscellaneous.
e Press Miscellaneous.
f Press a or b to display Mem Security.
g Press Mem Security.
h Enter a 4-digit number for the password
using the buttons on the LCD.
Press OK.
i When the LCD shows Verify:,
re-enter the password.
Press OK.
j Press Stop/Exit.
Security features 4
Security features
31
4
Changing your memory security
password
4
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Miscellaneous.
e Press Miscellaneous.
f Press a or b to display Mem Security.
g Press Mem Security.
h Press Set Password.
i Enter the registered 4-digit number for
the current password using the buttons
on the LCD.
Press OK.
j Enter a 4-digit number for a new
password using the buttons on the LCD.
Press OK.
k When the LCD shows Verify:,
re-enter the new password using the
buttons on the LCD.
Press OK.
l Press Stop/Exit.
Turning the memory security
on/off 4
Turning on the memory security lock 4
a Press MENU.
b Press a or b to choose Fax.
c Press Fax.
d Press a or b to display
Miscellaneous.
e Press Miscellaneous.
f Press a or b to display Mem Security.
g Press Mem Security.
h Press Set Security.
i Enter the registered 4-digit password
using the buttons on the LCD.
Press OK.
The machine goes offline and the LCD
shows Memory Security.
Note
If there is a power failure the data will stay
in memory for approximately 24 hours.
Turning off the memory security 4
a Press Unlock.
b Enter the registered 4-digit password
using the buttons on the LCD.
Press OK.
Memory Security is automatically turned
off.
Note
If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in Secure
mode until the registered password is
entered.
Chapter 4
32
Section II
Fax II
Sending a Fax 34
Receiving a Fax 43
Telephone and External devices 58
Dialling and storing numbers 67
Digital TAD 75
Printing Reports 80
Polling 82
34
5
Entering Fax mode 5
When you want to send a fax, or change fax
send or receive settings, press the
(Fax) key to illuminate it in blue.
The LCD shows:
Press d or c to scroll through the Fax key
options. Some functions are only available
when sending monochrome faxes.
Fax Resolution (See page 39.)
Contrast (See page 38.)
Broadcasting (See page 37.)
Preview (See page 36.)
Delayed Fax (See page 40.)
Batch TX (See page 40.)
Real Time TX (See page 39.)
Polled TX (See page 84.)
Polling RX (See page 82.)
Overseas Mode (See page 40.)
Glass ScanSize (See page 35.)
Set New Default (See page 41.)
Factory Reset (See page 41.)
Press the option you want.
Faxing from the ADF 5
a Press (Fax).
b Place the document face down in the
ADF. (See Using the ADF on page 21.)
c Enter the fax number using the dial pad.
You can also enter the fax number by
pressing Speed Dial, press the
number you want and press
Send a fax.
Note
You can preview a fax message before
sending it by setting Preview to On.
For details, see How to preview an
outgoing fax on page 36.
d Press Mono Start or Colour Start.
The machine starts scanning the
document.
Note
• To cancel, press Stop/Exit.
• If you send a mono fax when the memory
is full it will be sent in real time.
Sending a Fax 5
FAX/TEL
FAX/TEL
Fax Resolution
Standard
Standard
Contrast
Auto
Auto
Broadcasting
Off
Off
Speed DialHistory
Sending a Fax
35
5
Faxing from the scanner glass5
You can use the scanner glass to fax pages
of a book one at a time. The documents can
be up to Letter or A4 size.
You cannot send colour faxes with multiple
pages.
Note
Since you can only scan one page at a
time, it is easier to use the ADF if you are
sending a multiple page document.
a Press (Fax).
b Load your document face down on the
scanner glass. (See Using the scanner
glass on page 21.)
c Enter the fax number using the dial pad
or Speed Dial.
Note
You can preview a fax message before
sending it by pressing Preview. For
details, see How to preview an outgoing
fax on page 36.
d Press Mono Start or Colour Start.
If you press Mono Start, the
machine starts scanning the first
page. Go to step e.
If you press Colour Start, the
machine starts sending the
document.
e When the LCD asks you Next Page?,
do one of the following:
To send a single page, press No (or
press Mono Start again).
The machine starts sending the
document.
To send more than one page, press
Yes and go to step f.
f Place the next page on the scanner
glass.
Press Mono Start or Colour Start.
The machine starts scanning the page.
(Repeat steps e and f for each
additional page.)
Faxing Letter size documents
from the scanner glass 5
When documents are Letter size, you need to
set Glass ScanSize to Letter. If you do not,
the side portion of the faxes will be missing.
a Press (Fax).
b Press d or c to display
Glass ScanSize.
c Press Glass ScanSize.
d Press Letter.
Note
You can save the setting you use most
often by setting it as default. (See Setting
your changes as a new default
on page 41.)
Colour fax transmission 5
Your machine can send a colour fax to
machines that support this feature.
Colour faxes cannot be stored in the memory.
When you send a colour fax, the machine will
send it in real time (even if Real Time TX is
set to Off).
Chapter 5
36
How to preview an outgoing
fax 5
You can preview a fax message before you
send it. You must set the Real Time
Transmission and Polling RX to off before
you use this feature. (See Real time
transmission on page 39 and Polling receive
on page 82.)
a Press (Fax).
b Press d or c to display Preview.
c Press Preview.
d Press On.
e Load the document.
f Enter the fax number using the dial pad.
You can also enter the fax number by
pressing Speed Dial. Then, press
a or b to display the number you want,
press the number to choose it, and then
press Send a fax.
g Press Mono Start.
The machine starts scanning the
document and the outgoing fax appears
on the LCD.
When the fax is displayed, press MENU.
The buttons will appear on the LCD and
perform the operations shown below.
Note
The fax message in the memory will be
sent and then erased when you press
Mono Start.
h Press Mono Start.
Cancelling a fax in progress 5
If you want to cancel a fax while the machine
is scanning, dialling or sending, press
Stop/Exit.
Button Description
Enlarge the fax.
Reduce the fax.
or
Scroll vertically.
or
Scroll horizontally.
Rotate the fax clockwise.
d Go back to the previous page.
c Go to the next page.
Close the preview table.
Sending a Fax
37
5
Broadcasting
(Monochrome only)
5
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups, Speed Dial
numbers and up to 50 manually dialled
numbers in the same broadcast.
After the broadcast is finished, a Broadcast
Report will be printed.
a Press (Fax).
b Load your document.
c Press d or c to display Broadcasting.
d Press Broadcasting.
e You can add numbers to the broadcast
in the following ways:
Press Add Number and enter a
number using the buttons on the
LCD.
Press OK.
Press Speed Dial. Press to
search by Alphabetical Order or
Numerical Order. Press the entries
that you want to add to the
broadcast.
Press OK.
f After you have entered all the fax
numbers by repeating step e, press OK.
g Press Mono Start.
Note
• If you did not use up any of the numbers
for Groups, you can ‘broadcast’ faxes to
as many as 250 different numbers.
• The available memory will vary depending
on the types of jobs in the memory and the
number of locations used for
broadcasting. If you broadcast to the
maximum numbers available, you will not
be able to use dual access and delayed
fax.
• If the memory is full, press Stop/Exit to
stop the job. If more than one page has
been scanned, press Mono Start to send
the portion that is in the memory.
Cancelling a Broadcast in
progress 5
a Press Stop/Exit.
b Do one of the following:
To cancel the entire broadcast, press
Entire Broadcast. Go to step c.
To cancel the current job, press the
button that displays the number
being dialled. Go to step d.
To exit without cancelling, press
Stop/Exit.
c When the LCD asks if you want to
cancel the entire broadcast, do one of
the following:
Press Yes to confirm.
To exit without cancelling, press No
or Stop/Exit.
d Do one of the following:
To cancel the current job, press Yes.
To exit without cancelling, press No
or Stop/Exit.
#
01
Chapter 5
38
Additional sending
operations
5
Sending faxes using multiple
settings 5
When you send a fax you can choose any
combination of these settings: resolution,
contrast, scan size, overseas mode, delayed
fax timer, polling transmission and real time
transmission.
a Press (Fax).
The LCD shows:
b Press d or c to display a setting you
want to change and press the setting,
then press the option you want.
c Go back to b to change more settings.
Note
• Most settings are temporary and the
machine returns to its default settings after
you send a fax.
• You can save some of the settings you
use most often by setting them as default.
These settings will stay until you change
them again. (See Setting your changes as
a new default on page 41.)
Contrast 5
If your document is very light or very dark, you
may want to change the contrast. For most
documents the factory setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Use Light when sending a light document.
Use Dark when sending a dark document.
a Press (Fax).
b Press d or c to display Contrast.
c Press Contrast.
d Press Auto, Light or Dark.
Note
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
• When you send a colour fax.
• When you choose Photo as the Fax
Resolution.
FAX/TEL
FAX/TEL
Fax Resolution
Standard
Standard
Contrast
Auto
Auto
Broadcasting
Off
Off
Speed DialHistory
Sending a Fax
39
5
Changing fax resolution 5
The quality of a fax can be improved by
changing the fax resolution.
a Press (Fax).
b Press d or c to display
Fax Resolution.
c Press Fax Resolution.
d Press the resolution you want.
Note
You can choose four different resolution
settings for monochrome faxes and two
for colour.
If you choose S.Fine or Photo and then
use the Colour Start key to send a fax,
the machine will send the fax using the
Fine setting.
Dual access
(Monochrome only) 5
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number and available memory.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
Note
If the Out of Memory message appears
while scanning documents, press
Stop/Exit to cancel or Mono Start to send
the scanned pages.
Real time transmission 5
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the telephone line
is free, the machine will start dialling and
sending.
If the memory is full and you are sending a
black and white fax from the ADF, the
machine will send the document in real time
(even if Real Time TX is set to Off).
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can
turn on Real Time TX.
a Press (Fax).
b Press d or c to display Real Time TX.
c Press Real Time TX.
d Press On.
Note
In real time transmission, the automatic
redial feature does not work when using
the scanner glass.
Monochrome
Standard Suitable for most typed
documents.
Fine Good for small print and
transmits a little slower than
Standard resolution.
S.Fine Good for small print or artwork
and transmits slower than Fine
resolution.
Photo Use when the document has
varying shades of grey or is a
photograph. This has the
slowest transmission.
Colour
Standard Suitable for most typed
documents.
Fine Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
Chapter 5
40
Overseas Mode 5
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on the Overseas mode. After you send a fax
using this feature, the feature will turn itself
off.
a Press (Fax).
b Load your document.
c Press d or c to display
Overseas Mode.
d Press Overseas Mode.
e Press On (or Off).
Delayed Faxing
(Monochrome only) 5
During the day you can store up to 50 faxes
in the memory to be sent within 24-hours.
These faxes will be sent at the time of day you
enter in step f.
a Press (Fax).
b Load your document.
c Press d or c to display Delayed Fax.
d Press Delayed Fax.
e Press On.
f Enter the time you want the fax to be
sent (in 24-hour format) using the
buttons on the LCD.
(For example, enter 19:45 for 7:45 PM.)
Press OK.
Note
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
Delayed Batch Transmission
(Monochrome only) 5
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
a Press (Fax).
b Press d or c to display Batch TX.
c Press Batch TX.
d Press On.
e Press Stop/Exit.
Checking and cancelling
waiting jobs 5
You can check which jobs are still waiting in
the memory to be sent and cancel a job. (If
there are no jobs, the LCD shows
No Jobs Waiting.)
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Remaining Jobs.
e Press Remaining Jobs.
Any waiting jobs appear on the LCD.
f Press a or b to scroll through the jobs
and choose the job you want to cancel.
Press OK.
g Do one of the following:
To cancel, press Yes.
If you want to cancel another job go
to step f.
To exit without cancelling, press No.
h When you have finished, press
Stop/Exit.
Sending a Fax
41
5
Setting your changes as a
new default 5
You can save the fax settings for
Fax Resolution, Contrast,
Glass ScanSize, Preview and
Real Time TX you use most often by
setting them as default. These settings will
stay until you change them again.
a Press (Fax).
b Press d or c to choose the menu option
that you want to change. Press your new
option.
Repeat this step for each setting you
want to change.
c After changing the last setting, press
d or c to display Set New Default.
d Press Set New Default.
e Press Yes.
f Press Stop/Exit.
Restoring all settings to the
factory settings 5
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
a Press (Fax).
b Press d or c to display
Factory Reset.
c Press Factory Reset.
d Press Yes.
e Press Stop/Exit.
Sending a fax manually 5
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
a Press (Fax).
b Load your document.
c To listen for a dial tone do one of the
following:
(MFC-790CW) Press
Speaker Phone on the machine or
pick up the handset.
(MFC-990CW) Press
Speaker Phone on the machine or
press (Talk) on the
cordless handset.
d Dial the fax number using the dial pad.
e When you hear the fax tone, press
Mono Start or Colour Start.
If you are using the scanner glass
press Send to send the fax.
f If you pick up the handset, replace it.
Sending a fax at the end of a
conversation 5
At the end of a conversation you can send a
fax to the other party before you both hang
up.
a Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
b Load your document.
c Press Mono Start or Colour Start.
If you are using the scanner glass,
press Send to send the fax.
d Replace the handset.
Chapter 5
42
Out of Memory message 5
If you get an Out of Memory message
while scanning the first page of a fax, press
Stop/Exit to cancel the fax.
If you get an Out of Memory message
while scanning a subsequent page, you will
have the option to press Mono Start to send
the pages scanned so far, or to press
Stop/Exit to cancel the operation.
Note
If you do not want to delete your stored
faxes to clear the memory, you can send
the fax in real time. (See Real time
transmission on page 39.)
43
6
6
Receive modes 6
You must choose a receive mode depending on the external devices and telephone services you
have on your line.
Choose the Receive Mode 6
By default, your machine will automatically receive any faxes that are sent to it. The diagram below
will help you choose the correct mode.
For more detailed information on the receive modes, see Using receive modes on page 45.
Receiving a Fax 6
Do you want to use the telephone features of your machine (if available) or
an external telephone or external telephone answering device connected
on the same line as the machine?
Yes
Fax Only
No
Yes
No
No
Manual
Yes
Fax/Tel
Are you using the voice message function of an external telephone
answering device?
Do you want the machine to answer fax and
telephone calls automatically?
Are you using the built-in TAD?
See Digital TAD.
No
Yes
* We recommend you set Fax Detect to On.
Manual*
Chapter 6
44
To set a receive mode follow the instructions below.
a Press MENU.
b Press a or b to display Initial Setup.
c Press Initial Setup.
d Press a or b to display Receive Mode.
e Press Receive Mode.
f Press Fax Only, Fax/Tel or Manual.
g Press Stop/Exit.
The LCD will display the current receive mode.
Receiving a Fax
45
6
Using receive modes 6
Some receive modes answer automatically
(Fax Only and Fax/Tel). You may want to
change the ring delay before using these
modes. (See Ring Delay on page 46.)
Fax only 6
Fax only mode will automatically answer
every call as a fax call.
Fax/Tel 6
Fax/Tel mode helps you automatically
manage incoming calls, by recognizing
whether they are fax or voice calls and
dealing with them in one of the following
ways:
Faxes will be automatically received.
Voice calls will start the F/T Ring to tell you
to pick up the line. The F/T Ring is a fast
double ring made by your machine.
(Also see F/T Ring Time (Fax/Tel mode only)
on page 46 and Ring Delay on page 46.)
You can provide useful information or advise
callers to hold until their call is answered by
recording a voice message. They will hear
this message when the F/T ring sounds. The
caller will not be able to leave a message.
See Outgoing message (OGM) on page 75.
Manual 6
Manual mode turns off all automatic
answering functions unless you are using the
BT Call Sign feature or an external telephone
answering device (TAD).
To receive a fax in manual mode, press
Speaker Phone or lift the handset of an
external telephone. When you hear fax tones
(short repeating beeps), press Mono Start or
Colour Start. You can also use the Fax
Detect feature to receive faxes by lifting a
handset on the same line as the machine.
Also see Fax Detect on page 47.
TAD 6
TAD helps you automatically manage
incoming calls, by recognising whether they
are fax or voice calls and dealing with them in
one of the following ways:
Faxes will be automatically received.
Voice callers can record a message.
To set up the TAD mode, see page 75.
If TAD Mode is On, it will override
your receive mode setting. The
screen shows TAD.
If TAD Mode is Off, the receive
mode returns to your original
setting. (See TAD-Mode for internal
TAD on page 75.)
Chapter 6
46
Receive mode settings6
Ring Delay 6
The Ring Delay sets the number of times the
machine rings before it answers in Fax Only
or Fax/Tel mode. If you have external or
extension telephones on the same line as the
machine, choose the maximum number of
rings.
(See Operation from extension telephones
on page 64 and Fax Detect on page 47.)
If toll saver is On, then the ring delay setting
has no effect. See Setting toll saver
on pages 78.
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Setup Receive.
e Press Setup Receive.
f Press a or b to display Ring Delay.
g Press Ring Delay.
h Press Ring Delay again.
i Press the number of times the machine
will ring before it answers.
If you choose 0, the line will not ring at
all.
j Press Stop/Exit.
F/T Ring Time
(Fax/Tel mode only) 6
When somebody calls your machine, you and
your caller will hear the normal telephone ring
sound. The number of rings is set by the ring
delay setting.
If the call is a fax, then your machine will
receive it; however, if it is a voice call the
machine will sound the F/T Ring (a fast
double-ring) for the time you have set in the
F/T Ring time setting. If you hear the F/T Ring
it means that you have a voice caller on the
line.
Because the F/T Ring is made by the
machine, extension and external telephones
will not ring; however, you can still answer the
call on any telephone. (For more information
see Using remote codes on page 65.)
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Setup Receive.
e Press Setup Receive.
f Press a or b to display
F/T Ring Time.
g Press F/T Ring Time.
h Press how long the machine will ring to
alert you that you have a voice call (20,
30, 40 or 70 seconds).
i Press Stop/Exit.
Note
Even if the caller hangs up during the
pseudo/double-ringing, the machine will
continue to ring for the set time.
Receiving a Fax
47
6
Fax Detect 6
If Fax Detect is On: 6
The machine receives a fax call
automatically, even if you answer the call.
When you see Receiving on the LCD or
when you hear “chirps” through the handset
you are using, just replace the handset. Your
machine will do the rest.
If Fax Detect is Semi: 6
The machine will only receive a fax call
automatically if you answered it using the
machine’s handset, cordless handset or
Speaker Phone. If you answered at an
extension telephone, press l 5 1. (See
Operation from extension telephones
on page 64.)
If Fax Detect is Off: 6
If you are at the machine and answer a fax
call by lifting the handset, press Mono Start
or Colour Start, then press Receive to
receive the fax.
If you answered at an extension telephone,
press l 5 1. (See Operation from extension
telephones on page 64.)
Note
• If this feature is set to On, but your
machine does not connect a fax call when
you lift an extension or external telephone
handset, press the remote activation code
l 5 1.
• If you send faxes from a computer on the
same telephone line and the machine
intercepts them, set Fax Detect to Off.
• (MFC-990CW) If you typically carry the
cordless handset away from the machine,
we recommend that you turn on Fax
Detect. If Fax Detect is turned off and you
answer a fax call, you will have to go to the
machine and press Mono Start or
Colour Start.
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Setup Receive.
e Press Setup Receive.
f Press a or b to display Fax Detect.
g Press Fax Detect.
h Press On, Semi (or Off).
i Press Stop/Exit.
Chapter 6
48
Memory Receive
(Monochrome only)
6
You can only use one Memory Receive
operation at a time:
Fax Forwarding
Fax Storage
PC Fax Receive
Off
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operation, a message will appear on
the LCD. (See Changing Memory Receive
Operations on page 50.)
Fax Forwarding 6
When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Setup Receive.
e Press Setup Receive.
f Press a or b to display
Memory Receive.
g Press Memory Receive.
h Press Fax Forward.
i Enter the forwarding number (up to 20
digits) using the buttons on the LCD.
Press OK.
j Press Backup Print:On or
Backup Print:Off.
Note
• If you choose Backup Print:On, the
machine will also print the fax so you will
have a copy. This is a safety feature in
case there is a power failure before the fax
is forwarded or a problem at the receiving
machine. The Backup Print:On
feature will not work if Fax Preview is on.
• The machine can store faxes for
approximately 24 hours if there is a power
failure.
• When you receive a colour fax, your
machine prints the colour fax but does not
send the fax to the fax forwarding number
you programmed.
k Press Stop/Exit.
Fax Storage 6
If you choose Fax Storage, your machine
stores the received fax in the memory. You
will be able to retrieve fax messages from
another location using the remote retrieval
commands.
If you have set Fax Storage, a backup copy
will automatically be printed at the machine.
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Setup Receive.
e Press Setup Receive.
f Press a or b to display
Memory Receive.
g Press Memory Receive.
h Press Fax Storage.
i Press Stop/Exit.
Note
Colour faxes cannot be stored in the
memory. When you receive a colour fax
your machine prints the colour fax.
Receiving a Fax
49
6
PC Fax Receive 6
If you turn on the PC-Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.
Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory. The number of received faxes
that are stored in the memory will appear on
the LCD.
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC automatically.
To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC. (For details, see PC-FAX
receiving in the Software User’s Guide on the
CD-ROM.)
If you choose Backup Print:On the
machine will also print the fax.
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Setup Receive.
e Press Setup Receive.
f Press a or b to display
Memory Receive.
g Press Memory Receive.
h Press PC Fax Receive.
i Press <USB> or the PC you want to
receive faxes.
j Press OK.
k Press Backup Print:On or
Backup Print:Off.
l Press Stop/Exit.
Note
• PC Fax Receive is not supported in the
Mac OS
®
.
• Before you can set up PC Fax Receive
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on. (For details
see PC-FAX Receiving in the Software
User’s Guide on the CD-ROM.)
• In the event of a power failure, the
machine will store your faxes in the
memory for approximately 24 hours.
However, if you choose
Backup Print:On the machine will print
the fax, so you will have a copy if there is
a power failure before it is sent to the PC.
• If you get an error message and the
machine cannot print the faxes in memory,
you can use this setting to transfer your
faxes to your PC. (For details, see Error
and Maintenance messages
on page 142.)
• When you receive a colour fax, your
machine prints the colour fax but does not
send the fax to your PC.
Changing the destination PC 6
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Setup Receive.
e Press Setup Receive.
f Press a or b to display
Memory Receive.
g Press Memory Receive.
h Press PC Fax Receive.
Chapter 6
50
i Press <USB>, or the PC you want to
receive faxes.
Press OK.
j Press Backup Print:On or
Backup Print:Off.
k Press Stop/Exit.
Turning off Memory Receive
Operations 6
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Setup Receive.
e Press Setup Receive.
f Press a or b to display
Memory Receive.
g Press Memory Receive.
h Press Off.
i Press Stop/Exit.
Note
The LCD will give you more options if
there are received faxes still in your
machine’s memory. (See Changing
Memory Receive Operations on page 50.)
Changing Memory Receive
Operations 6
If received faxes remain in your machine’s
memory when you change the Memory
Receive Operations, the LCD will ask you
one of the following questions:
Erase All Doc?
Print All Fax?
• If you press Yes, faxes in the memory
will be erased or printed before the
setting changes. If a backup copy has
already been printed it will not be
printed again.
• If you press No, faxes in the memory
will not be erased or printed and the
setting will be unchanged.
If received faxes are left in the machine's
memory when you change to
PC Fax Receive from another option
[Fax Forward or Fax Storage], press a or
b to choose the PC or USB.
The LCD will ask you the following question:
Send Fax to PC?
• If you press Yes, faxes in the memory
will be sent to your PC before the
setting changes. You will be asked if
you want to turn on Backup Print. (For
detail, see PC Fax Receive
on page 49.)
• If you press No, faxes in the memory
will not be erased or transferred to your
PC and the setting will be unchanged.
Receiving a Fax
51
6
Fax Preview
(Monochrome only)
6
How to preview a received fax6
You can view received faxes on the LCD by
pressing the Fax Preview button on the
LCD. When the machine is in Ready mode, a
popup message will appear on the LCD to
alert you of new faxes.
Setting Fax Preview 6
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Setup Receive.
e Press Setup Receive.
f Press a or b to display Fax Preview.
g Press Fax Preview.
h Press On.
i The LCD will tell you that any future
faxes will not be printed as you receive
them.
Press Yes.
j Press Stop/Exit.
Note
• When Fax Preview is turned on your
machine can only print the colour faxes it
receives. It cannot store them in memory.
• When Fax Preview is turned on a backup
copy of received faxes will not be printed,
even if you have set Backup Print On.
Using Fax Preview 6
When you receive a fax, you will see the pop-
up message on the LCD. (For example:
New Fax 02)
a Press Fax Preview.
The LCD will display the new fax list.
Note
You can also see your old fax list by
pressing the Old Fax tab on the LCD.
Press the New Fax tab to go back to your
new fax list.
b Press a or b to display the fax number of
the fax you want to see.
c Press the fax you want to see.
Note
• If your fax is large there may be a delay
before it is displayed on the LCD.
• The LCD will show the current page
number and total pages of the fax
message. When your fax message is over
99 pages the total number of pages will be
shown as “XX“.
Chapter 6
52
When the fax is displayed on the LCD,
press More and the following buttons
will appear on the LCD. Press the button
you want to use to perform the
operation.
d Press Stop/Exit.
How to print a fax 6
a Press Fax Preview.
b Press the fax you want to view.
c Press More.
d Press (Print).
If the fax is multiple pages, go to
step e.
If the fax is a single page it will start
printing. Go to step f.
e Do one of the following:
Press Print All Pages to print
all pages of the fax. Go to step f.
Press Print Current Only to
print the displayed page.
Press Print From Current to
print the displayed page to the last
page.
f Do one of the following:
To delete the fax, press Yes.
To keep the fax in the memory, press
No.
How to print all faxes in the list 6
a Press Fax Preview.
b Press More.
c Press Print All.
d Press Stop/Exit.
How to delete all faxes in the list 6
a Press Fax Preview.
b Press More.
c Press Delete All.
Press Yes to confirm.
d Press Stop/Exit.
Button Description
Enlarge the fax.
Reduce the fax.
or
Scroll vertically.
or
Scroll horizontally.
Rotate the fax clockwise.
Delete the fax.
Press Yes to confirm.
Go back to the previous page.
Go to the next page.
Go back to the fax list.
Print the fax.
Close the preview table.
Receiving a Fax
53
6
Turning off Fax Preview 6
a Press Fax Preview.
b Press More.
c Press Turn Off Fax Preview.
d Press Yes to confirm.
e If there are faxes stored in the memory,
do one of the following:
If you do not want to print the stored
faxes, press Continue.
The machine asks you to confirm the
deletion of the stored faxes.
Press Yes to confirm.
If you want to print all the stored
faxes, press Print all faxes.
If you do not wish to turn off Fax
Preview, press Cancel.
Press Stop/Exit.
Additional receiving
operations
6
Printing a reduced incoming
fax 6
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of A4, Letter or Legal size paper.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting. (See Paper Size on page 26.)
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Setup Receive.
e Press Setup Receive.
f Press a or b to display
Auto Reduction.
g Press Auto Reduction.
h Press On (or Off).
i Press Stop/Exit.
Receiving a fax at the end of a
conversation
(MFC-790CW only) 6
At the end of a conversation you can ask the
other party to fax you information before you
both hang up.
a Ask the other party to place the
document in their machine and to press
the Start or Send key.
b When you hear the other machine's
CNG tones (slowly repeating beeps),
press Mono Start or Colour Start.
Chapter 6
54
c Press Receive to receive the fax.
d Replace the handset.
Out of Paper Reception 6
As soon as the paper tray becomes empty
during fax reception, the LCD shows
No Paper Fed and begins receiving faxes
into the machine’s memory. Put some paper
in the paper tray. (See Loading paper and
other print media on page 10.)
When a fax is in the memory, the LCD will
show a message (for example,
New Fax: 01).
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available.
Further incoming faxes will also be stored into
memory until the memory is full. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray.
Printing a fax from the
memory 6
If you have chosen fax storage, you can still
print a fax from the memory when you are at
your machine (See Memory Receive
(Monochrome only) on page 48).
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Print Document.
e Press Print Document.
f Press Mono Start.
g Press Stop/Exit.
Note
When you print a fax from the memory, the
fax data will be erased.
Remote Retrieval 6
You can call your machine from any touch
tone telephone or fax machine, then use the
remote access code and remote commands
to retrieve fax messages.
Setting a Remote Access
Code 6
The remote access code lets you access the
remote retrieval features when you are away
from your machine. Before you can use the
remote access and retrieval features, you
have to set up your own code. The factory
default code is inactive code (---l).
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Remote Access.
e Press Remote Access.
f Enter a 3-digit code using numbers 0-9,
l, or # using the buttons on the LCD.
Press OK.
(The preset ‘l’ cannot be changed.)
Note
Do not use the same code as your
Remote Activation Code (l 5 1) or Remote
Deactivation Code (# 5 1). (See Operation
from extension telephones on page 64.)
g Press Stop/Exit.
Note
You can change your code at any time by
entering a new one. If you want to make
your code inactive, press in step f
to restore the inactive setting (---l) and
press OK.
Clear
Receiving a Fax
55
6
Using your Remote Access
Code 6
a Dial your fax number from a touch tone
telephone or another fax machine.
b When your machine answers, enter
your remote access code (3 digits
followed by l) at once.
c The machine signals if it has received
messages:
1 long beep — Fax messages
2 long beeps — Voice messages
3 long beeps — Fax & Voice
messages
No beeps — No messages
d When the machine gives two short
beeps, enter a command.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.
e Press 9 0 to stop Remote Access when
you have finished.
f Hang up.
Note
If your machine is set to Manual mode
and you want to use the remote retrieval
features, wait about 100 seconds after it
starts ringing, and then enter the remote
access code within 30 seconds.
Chapter 6
56
Remote Fax commands 6
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by l), the system will give
two short beeps and you must enter a remote command.
Remote commands Operation details
91 Playing Voice messages After one long beep, the machine plays the ICM.
1 Repeat or Skip Backward Press 1 while listening to an ICM to repeat it. If you press 1
before a message, you will hear the previous message.
2 Skip Forward While playing the ICM, you can skip to the next message.
9 STOP Playing Stop Playing the ICM.
93 Erase all ICM If you hear one long beep, the erase is accepted. If you hear
three short beeps, you cannot erase because all voice
messages have not been played, or there are no voice
messages to erase.
*This code erases all recorded messages, not one at a time.
94 Play and Record OGM in Memory
1 Play 1 TAD Message The machine plays the selected OGM. You can stop playing
OGMs by pressing 9.
2 F/T Message
2 Record 1 TAD Message After one long beep, you can record the selected OGM. You
will hear the message played once. You can stop recording
the message by pressing 9.
2 F/T Message
95 Change the Fax Forwarding or Fax
Storage settings
1 OFF You can choose Off after you have retrieved or erased all
your messages.
2 Fax Forwarding One long beep means the change is accepted. If you hear
three short beeps, you cannot change because something
has not been set up (for example, a Fax Forwarding number
has not been registered). You can register your Fax
Forwarding number by entering 4. (See Changing your Fax
Forwarding number on page 57.) Once you have registered
the number, Fax Forwarding will work.
4 Fax Forwarding number
6 Fax Storage
96 Retrieve a fax
2 Retrieve all faxes Enter the number of a remote fax machine to receive stored
fax messages. (See Retrieving fax messages on page 57.)
3 Erase faxes from the memory If you hear one long beep, fax messages have been erased
from the memory.
97 Check the receiving status
1 Fax You can check whether your machine has received any
faxes or voice messages. If yes, you will hear one long
beep. If no, you will hear three short beeps.
2 Voice
Receiving a Fax
57
6
Retrieving fax messages 6
You can call your machine from any touch
tone telephone and have your fax messages
sent to a machine. Before you use this
feature, you have to turn on Fax Storage.
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by l) at once. If you hear one
long beep, you have messages.
c When you hear two short beeps,
press 962.
d Wait for the long beep, enter the number
(up to 20 digits) of the remote fax
machine you want your fax messages
sent to using the dial pad, then enter # #.
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e Hang up after you hear your machine
beep. Your machine will call the other
fax machine, which will then print your
fax messages.
Changing your Fax
Forwarding number 6
You can change the default setting of your fax
forwarding number from another touch tone
telephone or fax machine.
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by l) at once. If you hear one
long beep, you have messages.
c When you hear two short beeps,
press 954.
d Wait for the long beep, enter the new
number (up to 20 digits) of the remote
fax machine you want your fax
messages forwarded to using the dial
pad, then enter # #.
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e Press 90 when you have finished.
f Hang up after you hear your machine
beep.
98 Change the Receive Mode
1 TAD If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
90 Exit Pressing 9 0 allows you to exit remote retrieval. Wait for the
long beep, then replace the handset.
Remote commands Operation details
58
7
Voice operations 7
Voice calls can be made either with the
handset, the cordless handset (MFC-990CW),
the speaker phone, an extension or external
telephone, by dialling manually, or by using
Quick Dial numbers.
Note
If you have a MFC-990CW, please also refer
to the DECT™ Handset BCL-D70 User’s
Guide.
Making a telephone call 7
a To start a voice call, do one of the
following:
Pick up the handset. (MFC-790CW
only)
Press Speaker Phone.
b When you hear the dial tone, enter a
number using the dial pad or pressing
the Speed Dial.
c If you pressed Speaker Phone, speak
clearly toward the microphone .
d To hang up, do one of the following:
Replace the handset. (MFC-790CW
only)
Press Speaker Phone.
Answering calls with the
Speaker Phone 7
When the machine rings, instead of lifting the
handset, press Speaker Phone on the
machine. Speak clearly toward the
microphone . To end the call, press
Speaker Phone.
Note
If you have a bad connection, your caller
might hear your voice echoed during the
call. If you experience this problem, pick
up the handset, or hang up and try the call
again.
Mute 7
For MFC-790CW 7
a Press Erase/Mute to put a call on Hold.
You can replace the handset without
disconnecting the call.
b Pick up the machine's handset or press
Speaker Phone to release the call from
Hold.
Note
You can pick up an extension telephone
and continue speaking without releasing
the call from Hold on the machine.
Telephone and External devices 7
Telephone and External devices
59
7
For MFC-990CW 7
a If you answered by pressing
Speaker Phone on the machine, press
Mute/Intercom on the machine to put a
call on Hold.
b To release the call from Hold, press
Speaker Phone on the machine.
Note
You can pick up an extension telephone
and continue speaking without releasing
the call from Hold on the machine.
Tone or Pulse 7
If you have a Pulse dialling service, but need
to send Tone signals (for example, for
telephone banking), follow the instructions
below:
a Press Speaker Phone on the machine.
b Press # on the machine’s control panel.
Any digits dialled after this will send tone
signals.
When you hang up, the machine will return to
the Pulse dialling service.
Fax/Tel mode 7
When the machine is in Fax/Tel mode, it will
use the F/T Ring Time (pseudo/double-
ringing) to alert you to pick up a voice call.
If you are at the machine, you can lift the
handset, the cordless handset or press
Speaker Phone to answer.
If you are at an extension telephone, you'll
need to lift the handset during the F/T Ring
Time and then press #51 between the
pseudo/double rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing
l 51.
Fax/Tel mode in Power Save
condition 7
When the machine is in Power Save
condition you can receive faxes if the Power
Save setting is Fax Receive:On. (See
Power Save setting on page 23.)
(MFC-790CW)
When the machine is in Fax/Tel mode and
F/T rings to tell you to pick up a voice call, you
can only answer by picking up the machine’s
handset.
If you answer before the machine F/T rings,
you can also pick up the call at an external or
extension telephone.
(MFC-990CW)
Set Ring Tone to On to hear the rings when
you receive a call. (See Power Save setting
on page 23.)
When the machine is in Fax/Tel mode and
rings, you can only answer at an external or
extension telephone.
Chapter 7
60
Telephone services 7
Your machine supports the Caller ID
subscriber telephone service that some
telephone companies offer.
Features like Voice Mail, Call Waiting, Call
Waiting/Caller ID, answering services, alarm
systems or other custom features on one
telephone line may create problems with the
operation of your machine.
Note
Caller ID is available for U.K. and Ireland
only.
Caller ID
(U.K. and Ireland only) 7
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. Call your telephone
company for details. This service shows the
telephone number, or name if it is available,
of your caller as the line rings.
You can use a number in the Caller ID history
to make a phone call, send a fax, add it to
Speed Dial, or delete it from the history. (See
Caller ID history on page 68.)
After a few rings, the LCD shows the
telephone number of your caller (and name, if
available). Once you answer a call, the Caller
ID information disappears from the LCD, but
the call information stays stored in the Caller
ID memory.
You can see the first 20 characters of the
number (or name).
The ID Unknown message means the
call originated outside your Caller ID
service area.
The ID Withheld message means the
caller has intentionally blocked
transmission of information.
You can print a list of the Caller ID information
received by your machine. (See How to print
a report on page 81.)
Note
The Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.
Setting the Caller ID to On 7
If you have Caller ID on your line, then this
function should be set to On to display the
caller's telephone number on the LCD as the
telephone rings.
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Miscellaneous.
e Press Miscellaneous.
f Press a or b to display Caller ID.
g Press Caller ID.
h Press On (or Off).
i Press Stop/Exit.
Setting the Telephone Line
Type 7
If you are connecting the machine to a line
that features PBX or ISDN to send and
receive faxes, it is also necessary to change
the Telephone Line Type accordingly by
completing the following steps.
a Press MENU.
b Press a or b to display
Initial Setup.
c Press Initial Setup.
d Press a or b to display
Phone Line Set.
Telephone and External devices
61
7
e Press Phone Line Set.
f Press PBX, ISDN (or Normal).
g Press Stop/Exit.
PBX and TRANSFER 7
The machine is initially set to Normal, which
lets the machine connect to a standard PSTN
(Public Switched Telephone Network) line.
However, many offices use a central
telephone system or Private Branch
Exchange (PBX). Your machine can be
connected to most types of PBX. The
machine's recall feature supports timed break
recall only (TBR). TBR will work with most
PBX systems allowing you to gain access to
an outside line, or transfer calls to another
extension. The feature works when the R
button on the LCD or the R key on the control
panel is pressed.
Note
You can program a press of the R LCD
button key as part of a number stored in a
Speed Dial location. When programming
the Speed Dial number, press R first (the
LCD shows ‘!’), then enter the telephone
number. If you do this, you do not need to
press R each time before you dial using a
Speed Dial location. (See Storing
numbers on page 69.) However, if PBX is
not chosen in the Telephone Line Type
setting, you cannot use the Speed Dial
number that the R press is programmed
into.
BT Call Sign (U.K. only) 7
This machine feature lets you use the BT Call
Sign subscriber service which allows you to
have at least two separate telephone
numbers on one telephone line. Each
telephone number has its own distinctive
ringing pattern, so you know which telephone
number is ringing. This is one way you can
have a separate telephone number for your
machine.
Your machine has a BT Call Sign compatible
distinctive ringing function, allowing you to
dedicate a second telephone number (on the
same telephone line) just for receiving faxes.
Note
• You can switch BT Call Sign off
temporarily, then turn it back on. When
you get a new fax number, make sure you
reset this function. This machine will
automatically answer incoming calls that
use your new fax number.
• When you set the BT Call Sign feature to
ON, the receive mode is set to Manual
automatically. Manual mode will not
respond to incoming telephone calls,
since the number you use for telephone
calls will use the normal ring pattern.
To enable the machine to work with BT
Call Sign (With your external
telephone only)
7
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Miscellaneous.
e Press Miscellaneous.
f Press a or b to display BT Call Sign.
g Press BT Call Sign.
h Press On (or Off).
i Press Stop/Exit.
Note
If you turn off BT Call Sign, the receive
mode stays in Manual. You will need to
set receive mode again. (See Choose the
Receive Mode on page 43.)
Chapter 7
62
Connecting an external
TAD (telephone
answering device)
7
You may choose to connect an external
answering device. However, when you have
an external TAD on the same telephone line
as the machine, the TAD answers all calls
and the machine ‘listens’ for fax calling (CNG)
tones. If it hears them, the machine takes
over the call and receives the fax. If it does
not hear CNG tones, the machine lets the
TAD continue playing your outgoing message
so your caller can leave you a voice
message.
The TAD must answer within four rings (the
recommended setting is two rings). The
machine cannot hear CNG tones until the
TAD has answered the call, and with four
rings there are only 8 to 10 seconds of CNG
tones left for the fax ‘handshake’. Make sure
you carefully follow the instructions in this
guide for recording your outgoing message.
We do not recommend using the toll saver
feature on your external answering machine if
it exceeds five rings.
Note
If you do not receive all your faxes,
shorten the Ring Delay setting on your
external TAD.
1TAD
When the TAD answers a call, the LCD
shows Ext. Tel in Use.
Improper Setup
DO NOT connect a TAD elsewhere on the
same telephone line.
Connections 7
The external TAD must be connected as
shown in the previous illustration.
a Set your external TAD to one or two
rings. (The machine's Ring Delay setting
does not apply.)
b Record the outgoing message on your
external TAD.
c Set the TAD to answer calls.
d Set the Receive Mode to Manual and
turn Fax Detect on. (See Choose the
Receive Mode on page 43.)
Recording outgoing message
(OGM) on an external TAD 7
Timing is important in recording this
message.
a Record 5 seconds of silence at the
beginning of your message. (This allows
your machine time to listen for the fax
CNG tones of automatic transmissions
before they stop.)
b Limit your speaking to 20 seconds.
Note
We recommend beginning your OGM with
an initial 5-second silence because the
machine cannot hear fax tones over a
resonant or loud voice. You may try
omitting this pause, but if your machine
has trouble receiving, then you must
re-record the OGM to include it.
1
1
Telephone and External devices
63
7
Multi-line connections (PBX) 7
We suggest you ask the company who
installed your PBX to connect your machine.
If you have a multi line system we suggest
you ask the installer to connect the unit to the
last line on the system. This prevents the
machine being activated each time the
system receives telephone calls. If all
incoming calls will be answered by a
switchboard operator we recommend that
you set the Receive Mode to Manual.
We cannot guarantee that your machine will
operate properly under all circumstances
when connected to a PBX. Any difficulties
with sending or receiving faxes should be
reported first to the company who handles
your PBX.
Note
Make sure the Telephone Line Type is set
to PBX. (See Setting the Telephone Line
Type on page 60.)
External and extension
telephones
7
Connecting an external or
extension telephone 7
You can connect a separate telephone to
your machine as shown in the diagram below.
1 Extension telephone
2 External telephone
When you are using an external or extension
telephone, the LCD shows
Ext. Tel in Use.
Note
Please make sure you use an external
telephone with a cable no more than 3
metres long.
1
2
Chapter 7
64
Operation from extension
telephones 7
Using extension telephones 7
If you answer a fax call on an extension
telephone, you can make your machine take
the call by using the Remote Activation Code.
When you press the Remote Activation Code
l 51, the machine starts to receive the fax.
If the machine answers a voice call and
pseudo/double-rings for you to take over, use
the Remote Deactivation Code #51 to take
the call at an extension telephone. (See F/T
Ring Time (Fax/Tel mode only) on page 46.)
If you answer a call and no one is on
the line:
7
You should assume that you're receiving a
manual fax.
Press l 51 and wait for the chirp or until the
LCD shows Receiving, and then hang up.
Note
You can also use the Fax Detect feature to
make your machine automatically take the
call. (See Fax Detect on page 47.)
Using extension telephones
(U.K. only) 7
Your premises may already be wired with
parallel extension telephones, or you may
plan to add extension telephones to your line,
as well as your machine. While the simplest
arrangement is a straightforward parallel
connection, there are some problems with
this arrangement, the most obvious of which
is inadvertent interruption of a facsimile
transmission caused by someone picking up
an extension telephone to make an outgoing
call. Also, remote activation code may not
operate reliably in such a simple
configuration.
This machine may also be set to make a
delayed transmission (i.e. a transmission at a
pre-set time). This pre-set job may coincide
with someone picking up an extension
handset.
These problems can easily be eliminated, if
you arrange modification of your extension
wiring circuit, such that extension devices are
connected ‘downstream’ of your machine in a
master/slave configuration (see fig. 2). In this
configuration the machine can always detect
whether a telephone is in use. Thus it will not
attempt to seize the line during that time. This
is known as ‘telephone off-hook detection.’
The inadvisable configuration is shown in
figure 1, and the recommended master/slave
configuration is shown in figure 2.
This new connection configuration can be
arranged by contacting BT, Kingston upon
Hull Telecommunications, your PBX
maintainer or a qualified telephone
installation company as appropriate. Simply
explained, the extension telephone circuit
should be terminated on a normal modular
plug (BT 431A style), which in turn should be
put into the modular socket of the white ‘T’-
shaped connector provided as part of the line
cord assembly.
Telephone and External devices
65
7
Inadvisable connection of extension
sockets (Fig. 1.)
7
1 Extension socket
2 Master socket
3 Incoming line
Recommended connection of extension
sockets (Fig. 2.)
7
1 Extension socket
2 Master socket
3 Incoming line
The fax machine must be plugged into the
master socket.
Note
These telephones are now connected as
external devices (see Connecting an
external or extension telephone
on page 63), because they are connected
to the fax machine via the T-connector.
Using a cordless external
telephone
(MFC-790CW only) 7
If your cordless telephone is connected to the
telephone line cord (See External and
extension telephones on page 63) and you
typically carry the cordless handset
elsewhere, it is easier to answer calls during
the Ring Delay.
If you let the machine answer first, you will
have to go to the machine so you can press
Speaker Phone to send the call to the
cordless handset.
Using remote codes 7
Remote Activation code 7
If you answer a fax call on an extension or
external telephone, you can tell your machine
to receive it by dialling the Remote Activation
Code l 5 1. Wait for the chirping sounds then
replace the handset. (See Fax Detect
on page 47.) Your caller will have to press
Start to send the fax.
Remote Deactivation code 7
If you receive a voice call and the machine is
in F/T mode, it will start to sound the F/T
(double) Ring after the initial ring delay. If you
pick up the call on an extension telephone
you can turn the F/T Ring off by pressing
#51 (make sure you press this between the
rings).
FAX
11
2
3
FAX
11
2
3
Chapter 7
66
Changing the remote codes 7
If you want to use Remote Activation, you
have to turn on the remote codes. The preset
Remote Activation Code is l 51. The preset
Remote Deactivation Code is #51. If you
want to, you can replace them with your own
codes.
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Setup Receive.
e Press Setup Receive.
f Press a or b to display Remote Codes.
g Press Remote Codes.
h Press On (or Off).
i Do one of the following.
If you want to change the Remote
Activation Code, enter the new code.
Press OK, go to step k.
If you do not want to change the
Remote Activation Code, press OK,
go to step j.
j Do one of the following.
If you want to change the Remote
Deactivation Code, enter the new
code.
Press OK, go to step k.
If you do not want to change the
Remote Deactivation Code, press
OK, go to step k.
k Press Stop/Exit.
Note
• If you are always disconnected when
accessing your external TAD remotely, try
changing the Remote Activation Code and
Remote Deactivation Code to another
3-digit code using the numbers 0-9, l, #.
• Remote Codes might not work with some
telephone systems.
67
8
8
How to Dial 8
Manual dialling 8
Press all of the digits of the fax or telephone
number using the dial pad.
Speed Dialling 8
a Press Speed Dial.
b Press the number you want to call. You
can also choose the number by
alphabetical order by pressing on
LCD.
Note
If the LCD shows Not Registered
when you enter or search a Speed Dial
number, a number has not been stored at
this location.
Fax Redial 8
If you are sending a fax manually and the line
is busy, press Redial or Redial/Pause, and
then press Mono Start or Colour Start to try
again. If you want to make a second call to a
number you recently dialled, you can press
Redial or Redial/Pause and choose one of
the last 30 numbers from the Outgoing Call
List.
Redial or Redial/Pause only works if you
dialled. If you are sending a fax automatically
and the line is busy, the machine will
automatically redial up to three times at five
minute intervals.
a Press Redial or Redial/Pause.
b Press the number you want to redial.
c Press Send a fax.
d Press Mono Start or Colour Start.
Note
In Real Time Transmission the automatic
redial feature does not work when using
the scanner glass.
Dialling and storing numbers 8
#
01
Chapter 8
68
Outgoing Call history 8
The last 30 numbers you called or sent a fax
to will be stored in the outgoing call history.
You can choose one of these numbers to
telephone, to fax to, add to Speed Dial or
delete from the history.
a Press Redial or Redial/Pause.
You can also press History.
b Press Outgoing Call tab.
c Press the number you want.
d Do one of the following:
To make a telephone call, press
Make a phone call.
To send a fax, press Send a fax.
Press Mono Start or Colour Start.
If you want to store the number,
press More and then press
Add to Speed Dial.
(See Storing Speed Dial numbers
from Outgoing Calls on page 70.)
If you want to delete the number from
the Outgoing Call history list, press
More and then press Delete.
Press Yes to confirm.
e Press Stop/Exit.
Caller ID history 8
This feature requires the Caller ID subscriber
service offered by many local telephone
companies. (See Caller ID (U.K. and Ireland
only) on page 60.)
The number, or name if available, from the
last 30 faxes and telephone calls you
received will be stored in the Caller ID history.
You can view the list or choose one of these
numbers to telephone, to fax to, add to
Speed Dial or delete from the history. When
the thirty-first call comes in to the machine, it
replaces information about the first call.
a Press History.
b Press Caller ID hist.
c Press the number or the name you want
to call.
d Do one of the following:
To make a telephone call, press
Make a phone call.
To send a fax, press Send a fax.
Press Mono Start or Colour Start.
If you want to store the number,
press More and then press
Add to Speed Dial.
(See Storing Speed Dial numbers
from the Caller ID history
on page 70.)
If you want to delete the number from
the Caller ID history list, press More
and then press Delete.
Press Yes to confirm.
e Press Stop/Exit.
Note
You can print the Caller ID list.
(See How to print a report on page 81.)
Dialling and storing numbers
69
8
Storing numbers 8
You can set up your machine to do the
following types of easy dialling: Speed Dial
and Groups for broadcasting faxes. When
you dial a Quick Dial number, the LCD shows
the name, if you stored it, or the number.
Note
If you lose electrical power, the Quick Dial
numbers that are in the memory will not be
lost.
Storing a pause 8
Press Pause or Redial/Pause to put a 3.5-
second pause between numbers. If you are
dialling overseas, you can press Pause or
Redial/Pause as many times as needed to
increase the length of the pause.
Storing Speed Dial numbers 8
You can store up to 100 2-digit Speed Dial
locations with a name, and each name can
have two numbers (Fax/Tel1: and
Fax/Tel2:). When you dial you will only
have to press a few keys. (For example:
Press Speed Dial, the number you want to
make a call and Make a phone call.)
a Press Speed Dial.
b Press More.
c Press Set Speed Dial.
d Do one of the following:
Enter the name (up to 16 characters)
using the buttons on the LCD.
Press OK.
(To help you enter letters, see
Entering Text on page 186.)
To store the number without a name,
press OK.
e Enter the first fax or telephone number
(up to 20 digits) using the buttons on the
LCD.
Press OK.
f Do one of the following:
Enter the second fax or telephone
number (up to 20 digits) using the
buttons on the LCD.
Press OK.
If you do not want to store a second
number, press OK.
g To choose where the number will be
stored, do one of the following:
To accept the displayed next
available Speed Dial location, press
OK.
To enter a different Speed Dial
location, press a 2-digit number
using the buttons on the LCD.
Press OK.
Note
If the 2-digit Speed Dial location you
choose is already taken, the OK button on
the LCD will not work. Choose a different
location.
h When the LCD displays your settings,
press OK to confirm.
i Do one of the following:
To store another Speed Dial
number, go to step b.
To finish storing numbers, press
Stop/Exit.
Chapter 8
70
Storing Speed Dial numbers
from Outgoing Calls 8
You can also store Speed Dial numbers from
the Outgoing Call history.
a Press Redial or Redial/Pause.
You can also press History.
b Press Outgoing Call tab.
c Press the name or number you want to
store.
d Press More.
e Press Add to Speed Dial.
f Do one of the following:
Enter the name (up to 16 characters)
using the buttons on the LCD.
Press OK.
(To help you enter letters, see
Entering Text on page 186.)
To store the number without a name,
press OK.
g Press OK to confirm the fax or telephone
number you want to store.
h Do one of the following:
Enter the second fax or telephone
number (up to 20 digits) using the
buttons on the LCD.
Press OK.
If you do not want to store a second
number, press OK.
i To choose where the number will be
stored, do one of the following:
To accept the displayed next
available Speed Dial location, press
OK.
To enter a different Speed Dial
location, press a 2-digit number
using the buttons on the LCD.
Press OK.
Note
If the 2-digit Speed Dial location you
choose is already taken, the OK button on
the LCD will not work. Choose a different
location.
j When the LCD displays your settings,
press OK to confirm.
k Press Stop/Exit.
Storing Speed Dial numbers
from the Caller ID history 8
If you have the Caller ID subscriber service
from your telephone company you can also
store Speed Dial numbers from incoming
calls in the Caller ID History. (See Caller ID
(U.K. and Ireland only) on page 60.)
a Press History.
b Press Caller ID hist. tab.
c Press the number you want to store.
d Press More.
e Press Add to Speed Dial.
f Do one of the following:
Enter the name (up to 16 characters)
using the buttons on the LCD.
Press OK.
(To help you enter letters, see
Entering Text on page 186.)
To store the number without a name,
press OK.
g Press OK to confirm the fax or telephone
number you want to store.
h Do one of the following:
Enter a second fax or telephone
number (up to 20 digits) using the
buttons on the LCD.
Press OK.
If you do not want to store a second
number, press OK.
Dialling and storing numbers
71
8
i To choose where the number will be
stored, do one of the following:
To accept the displayed next
available Speed Dial location, press
OK.
To enter a different Speed Dial
location, press a 2-digit number
using the buttons on the LCD.
Press OK.
Note
If the 2-digit Speed Dial location you
choose is already taken, the OK button on
the LCD will not work. Choose a different
location.
j When the LCD displays your settings,
press OK to confirm.
k Press Stop/Exit.
Changing Speed Dial names
or numbers 8
You can change a Speed Dial name or
number that has already been stored.
a Press Speed Dial.
b Press More.
c Do one of the following:
Press Change to edit the names or
numbers.
Press Delete to delete all
information in a Speed Dial location.
Press the number you want to delete.
Press OK.
Go to step i.
d Press the number you want to change.
e Press Name:, Fax/Tel1: or
Fax/Tel2:.
f Do one of the following:
If you chose Name:, enter the name
(up to 16 characters) using the
buttons on the LCD.
(See Entering Text on page 186.)
Press OK.
If you chose Fax/Tel1: or
Fax/Tel2:, enter the new number
(up to 20 digits) using the buttons on
the LCD.
Press OK.
Note
How to change the stored name or
number:
If you want to change a character, press
d or c to position the cursor under the
character you want to change, and then
press . Re-enter the character.
g Do one of the following:
To change more details, go to f.
Press OK to complete.
The LCD will display your settings.
h To change another Speed Dial location,
repeat steps b to g.
i Press Stop/Exit.
Chapter 8
72
Setting up groups for
broadcasting 8
Groups, which can be stored in Speed Dial
location, allow you to send the same fax
message to many fax numbers by pressing
only a Speed Dial, the 2-digit location,
Send a fax and Mono Start. First, you'll
need to store each fax number in a Speed-
Dial location. Then you can include them as
numbers in the Group. Each Group uses up a
Speed Dial location. You can have up to six
Groups, or you can assign up to 198 numbers
in a large Group if you have 2 numbers in
each location.
(See Storing Speed Dial numbers
on page 69 and Broadcasting (Monochrome
only) on page 37.)
a Press Speed Dial.
b Press More.
c Press Setup Groups.
d Enter the Group name (up to 16
characters) using the buttons on the
LCD.
Press OK.
e When the LCD displays the next
available Group number, press OK to
confirm.
This Group number and name will
automatically be assigned to the next
available Speed Dial locatiton.
f Add Speed Dial numbers to the Group
by pressing them to display a red
checkmark. Press OK.
If you want to list the numbers by
alphabetical order, press .
g When the LCD displays the Group
Name and numbers, press OK to
confirm.
h Press Stop/Exit.
Note
You can print a list of all the Speed Dial
numbers. Group numbers will be marked
in the GROUP column. (See Reports
on page 81.)
Changing a Group name 8
a Press Speed Dial.
b Press More.
c Press Change.
d Press a or b to display the Group Name
you want to change.
e Press the Group Name.
f Press Name:.
g Enter the new name (up to 16
characters) using the buttons on the
LCD.
Press OK.
(See Entering Text on page 186. For
example, type NEW CLIENTS.)
Note
How to change the stored name or
number:
If you want to change a character, press
d or c to position the cursor under the
character you want to change, and then
press . Re-enter the character.
h Press OK.
i Press Stop/Exit.
#
01
Dialling and storing numbers
73
8
Deleting a Group 8
a Press Speed Dial.
b Press More.
c Press Delete.
d Press a or b to display the Group you
want to delete.
e Press the Group Name.
f Press OK.
g Press Stop/Exit.
Deleting a number from a Group 8
a Press Speed Dial.
b Press More.
c Press Change.
d Press a or b to display the Group you
want to change.
e Press the Group.
f Press Add/Delete.
g Press a or b to display the number you
want to delete from the Group.
h Press the check box of the number you
want to delete to uncheck it.
Press OK to confirm.
i Press OK.
j Press Stop/Exit.
Combining Quick Dial
numbers 8
Sometimes you may want to choose from
several long distance carriers when you
make a call. Rates may vary depending on
the time and destination. To take advantage
of low rates, you can store the access codes
of long-distance carriers and credit card
numbers as Speed Dial numbers. You can
store these long dialling sequences by
dividing them and setting them up as
separate Speed Dial numbers in any
combination. You can even include manual
dialling using the dial pad. (See Storing
Speed Dial numbers on page 69.)
For example, you might have stored ‘555 ’ on
Speed Dial: 03 and ‘7000 ’ on Speed Dial: 02.
You can use them both to dial ‘555-7000’ if
you press the following keys:
a Press Speed Dial.
b Press #03.
c Press Send a fax or
Make a phone call.
d Press Speed Dial.
e Press #02.
f Do one of the following:
To make a telephone call, press
Make a phone call.
To send a fax, press Send a fax.
Go to step g.
g Press Mono Start or Colour Start.
You will dial ‘555-7000 ’.
To temporarily change a number, you can
substitute part of the number with manual
dialling using the dial pad. For example, to
change the number to 555-7001 you could
press Speed Dial, choose #03, press
Send a fax or Make a phone call, and
then press 7001 using the dial pad.
Chapter 8
74
Note
If you must wait for another dial tone or
signal at any point in the dialling
sequence, create a pause in the number
by pressing Pause or Redial/Pause.
Each key press adds a 3.5-second delay.
75
9
9
TAD-Mode for internal
TAD
9
The TAD feature will store up to 99 incoming
messages. Messages are stored in the order
in which they are received.
Voice messages can be up to 3 minutes in
length, and can also be picked up remotely
(see Using your Remote Access Code
on page 55). The number of messages you
can store will depend on how much memory
is being used by other features (for example,
delayed and stored faxes).
In the event of a power failure your machine
will retain messages that are in the memory
for approximately 24 hours.
Setting up the TAD 9
Recording the TAD outgoing message
(TAD Message) is the first step you need to
follow before you can use the TAD feature.
To enter TAD mode, follow the steps below:
a Record your TAD OGM
(TAD Message).
b Press to activate the TAD.
Outgoing message (OGM) 9
Recording your OGM 9
You can record the following two different
types of OGM:
TAD Message
This message will be played when a call is
received. The caller will be able to leave a
voice or fax message.
F/T Message
This message is played when a call is
received and your machine is set to
Fax/Tel mode. The caller will not be able
to leave a message. See Fax/Tel OGM
(Announcement) on page 76.
Your OGM must be less than 20 seconds
long.
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display Setup TAD.
e Press Setup TAD.
f Press OGM.
The LCD prompts you to choose an
OGM.
g Press either TAD Message or
F/T Message.
h Press Record MSG.
i Record your message, using one of the
options below:
(MFC-790CW)
Pickup the handset, record your
message, and replace the handset
when finished.
(MFC-990CW)
Use the integrated microphone to
record your message. Press
Stop/Exit when finished.
j Press Stop/Exit.
Digital TAD 9
Chapter 9
76
Listening to your OGM 9
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display Setup TAD.
e Press Setup TAD.
f Press OGM.
g Press TAD Message or F/T Message.
h Press Playing OGM.
Adjust the volume by pressing d or c.
i Press Stop/Exit.
Erasing your OGM 9
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display Setup TAD.
e Press Setup TAD.
f Press OGM.
g Press TAD Message or F/T Message.
h Press Erase MSG.
i Do one of the following:
Press Yes to erase the OGM.
Press No to exit without erasing.
j Press Stop/Exit.
Fax/Tel OGM
(Announcement) 9
If your machine is set to Fax/Tel receive
mode this message will be played by your
Brother machine to a caller. Unlike the TAD
OGM, the caller will not be able to leave a
message.
To record your Fax/Tel OGM follow the
instructions on Outgoing message (OGM)
on page 75.
If you need to review the steps for setting up
the Fax/Tel receive mode, see Receive
modes on page 43.
Activating TAD mode 9
When the light glows, TAD mode is
active. Press to enter TAD mode.
Digital TAD
77
9
Managing your
messages
9
Message indicator 9
The light flashes if there are any new
messages waiting for you.
The LCD displays the total number of voice
and fax messages stored in the TAD
memory.
Fax messages are only stored when Fax
Storage or Fax Preview is turned on. See
Memory Receive (Monochrome only)
on page 48.
Playing voice messages 9
All messages are played in the order they
were recorded. The LCD shows the number
of the current message, the total number of
messages, and the time and date the
message was recorded.
Follow the steps below to listen to your voice
messages:
a Press Play/Record or Play.
The following commands are available
when playing messages:
b Press Stop/Exit.
Erasing incoming messages 9
To erase voice messages individually9
a Press Play/Record or Play.
The machine will sound a two second
beep and begins message playback.
Each message is preceded by one long
beep, and followed by two short beeps.
b To erase a specific message, press
Erase/Mute or Erase immediately after
the two short beeps, or while the
message is playing.
c Do one of the following:
Press Yes to erase the message.
Press No to cancel.
To erase all of your messages 9
a Press Erase/Mute or Erase.
b Do one of the following:
Press Yes to erase all of your voice
messages.
Press No to cancel.
Repeats a message.
Skips to the next message.
or
Adjusts the volume.
Chapter 9
78
Additional TAD
operations
9
Setting the maximum time for
incoming messages 9
Your machine’s default setting will save
incoming messages up to 30 seconds long.
To change this setting follow the steps below:
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display Setup TAD.
e Press Setup TAD.
f Press ICM Max.Time.
g Press the maximum time setting for
incoming messages (30, 60, 120 or
180 seconds).
h Press Stop/Exit.
Setting toll saver 9
When the toll saver feature is on, the machine
will answer after two rings if you do have
voice or fax messages, and after four rings if
you do not have any messages.
This way, when you call your machine for
remote retrieval, if it rings three times, you
have no messages and can hang up to avoid
a toll charge.
The toll saver feature is only available when
TAD mode is on. When toll saver is On, it
overrides your ring delay setting.
If you are using BT Call Sign, do not use the
Toll Saver feature.
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Setup Receive.
e Press Setup Receive.
f Press a or b to display Ring Delay.
g Press Ring Delay.
h Press Toll Saver.
i Press On (or Off).
j Press Stop/Exit.
ICM Recording Monitor 9
This feature lets you turn the speaker volume
for voice messages On or Off. When you turn
the monitor Off, you will not hear messages
as they come in.
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display Setup TAD.
e Press Setup TAD.
f Press ICM Rec.Monitr.
g Press Off or On.
h Press Stop/Exit.
Digital TAD
79
9
Recording a conversation
(MFC-790CW only) 9
If you are using the handset, you can record
a telephone conversation by pressing
Play/Record during the conversation. Your
recording can be as long as the incoming
message maximum time (up to 3 minutes).
(See Setting the maximum time for incoming
messages on page 78.) The other party will
hear an intermittent beeping while recording.
To stop recording, press Stop/Exit.
80
10
Fax reports 10
You need to set up the Transmission
Verification Report and Journal Period using
the MENU button.
Transmission Verification
Report 10
You can use the Transmission Verification
Report as proof that you sent a fax. This
report lists the time and date of transmission
and whether the transmission was successful
(OK). If you choose On or On+Image, the
report will print for every fax you send.
If you send a lot of faxes to the same place,
you may need more than the job numbers to
know which faxes you must send again.
Choosing On+Image or Off+Image will print
a section of the fax's first page on the report
to help you remember.
When the Transmission Verification Report is
turned Off or Off+Image, the Report will
only print if there is a transmission error, and
the fax could not be sent.
Note
If you choose On+Image or Off+Image,
the image will only appear on the
Transmission Verification Report if Real
Time Transmission is set to Off. (See Real
time transmission on page 39.)
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Report Setting.
e Press Report Setting.
f Press XMIT Report.
g Press On, On+Image, Off or
Off+Image.
h Press Stop/Exit.
Printing Reports 10
Printing Reports
81
10
Fax Journal (activity report) 10
You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or 24
hours, 2 or 7 days). If you set the interval to
Off, you can still print the report by following
the steps on How to print a report on page 81.
The factory setting is Every 50 Faxes.
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Report Setting.
e Press Report Setting.
f Press Journal Period.
g Press d or c to choose an interval.
(If you choose 7 days, the LCD will ask
you to choose the first day for the 7-day
countdown.)
6, 12, 24 hours, 2 or 7 days
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Journal early and then erase all
jobs from the memory. If you want an
extra report before it is due to print,
you can print it without erasing the
jobs from the memory.
Every 50 Faxes
The machine will print the Journal
when the machine has stored 50
jobs.
h Enter the time to start printing in 24-hour
format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
i Press Stop/Exit.
Reports 10
The following reports are available:
XMIT Verify
Prints a Transmission Verification Report
for your last transmission.
Help List
A help list showing how to program your
machine.
Quick Dial
Lists names and numbers stored in the
Speed Dial memory, in alphabetical or
numerical order.
Fax Journal
Lists information about the last incoming
and outgoing faxes. (TX: Transmit.)
(RX: Receive.)
User Settings
Lists your settings.
Network Config
Lists your Network settings.
Caller ID hist.
Lists the available Caller ID information
about the last 30 received faxes and
telephone calls.
How to print a report 10
a Press MENU.
b Press a or b to display
Print Reports.
c Press Print Reports.
d Press the report you want.
e (Quick Dial Only) Press
Alphabetical Order or
Numerical Order.
f Press Mono Start.
g Press Stop/Exit.
82
11
Polling overview 11
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polling receive 11
Polling receive lets you call another fax
machine to receive a fax.
Setup to receive polling 11
a Press (Fax).
b Press d or c to display Polling RX.
c Press Polling RX.
d Press Standard.
e Enter the fax number you are polling
using Speed Dial or the dial pad on
the control panel.
f Press Mono Start or Colour Start.
Setup to receive polling with
secure code 11
Secure Polling lets you restrict who can get
the documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If you want to get a fax from a
secured Brother machine you have to enter
the secure code.
a Press (Fax).
b Press d or c to display Polling RX.
c Press Polling RX.
d Press Secure.
e Enter a 4-digit secure code using the
buttons on the LCD.
This is the same as the security code of
the fax machine you are polling.
Press OK.
f Enter the fax number you are polling
using Speed Dial or the dial pad on
the control panel.
g Press Mono Start or Colour Start.
Polling 11
Polling
83
11
Setup to receive delayed
polling 11
Delayed polling lets you set the machine to
begin polling receive at a later time. You can
only set up one delayed polling operation.
a Press (Fax).
b Press d or c to display Polling RX.
c Press Polling RX.
d Press Timer.
e Enter the time (in 24-hour format) you
want to start polling.
For example, enter 21:45 for 9:45 PM.
Press OK.
f Enter the fax number you are polling
using Speed Dial or the dial pad on
the control panel.
g Press Mono Start or Colour Start.
The machine makes the polling call at
the time you entered.
Sequential polling
(Monochrome only) 11
Sequential polling lets you request
documents from several fax machines in one
operation.
a Press (Fax).
b Press d or c to display Polling RX.
c Press Polling RX.
d Press Standard, Secure or Timer.
e Do one of the following:
If you chose Standard, go to
step f.
If you chose Secure, enter a four-
digit number, press OK, go to step f.
If you chose Timer, enter the time
(24-hour format) you want to begin
polling and press OK, go to step f.
f Press d or c to display Broadcasting.
g Press Broadcasting.
h Do one of the following:
Press Add Number and enter a
number using a LCD buttons.
Press OK.
Press Speed Dial. Press a or b to
select a number.
Press OK.
i After you have entered all the fax
numbers by repeating step h, press OK.
j Press Mono Start.
The machine polls each number or
group in turn for a document.
Cancelling a Sequential
Polling Job 11
a Press Stop/Exit.
b Do one of the following:
To cancel the entire sequential
polling job, press
Entire Seq. Poll. Go to step c.
To cancel the current job, press the
button that displays the number
being dialled. Go to step d.
To exit without cancelling, press
Stop/Exit.
c When the LCD asks if you want to
cancel the entire sequential polling job,
do one of the following:
Press Yes to confirm.
To exit without cancelling, press No
or Stop/Exit.
d Do one of the following:
To cancel the current job, press Yes.
To exit without cancelling, press No
or Stop/Exit.
Chapter 11
84
Polled transmit
(Monochrome only)
11
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
and cancelling waiting jobs on page 40.)
Setup for polled transmit 11
a Press (Fax).
b Load your document.
c Press d or c to display Polled TX.
d Press Polled TX.
e Press Standard.
f Press Mono Start.
g If you are using the scanner glass, the
LCD will prompt you to choose one of
the following options.
Press Yes to send another page.
Go to h.
Press No or Mono Start to send the
document.
h Place the next page on the scanner
glass, press Mono Start. Repeat g and
h for each additional page.
Your machine will automatically send
the fax.
Setup for polled transmit with
secure code 11
Secure Polling lets you restrict who can get
the documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If another person wants to retrieve
a fax from your machine, they will have to
enter the secure code.
a Press (Fax).
b Load your document.
c Press d or c to display Polled TX.
d Press Polled TX.
e Press Secure.
f Enter a 4-digit number using the buttons
on the LCD.
Press OK.
g Press Mono Start.
h If you are using the scanner glass, the
LCD will prompt you to choose one of
the following options.
Press Yes to send another page.
Go to i.
Press No or Mono Start to send the
document.
i Place the next page on the scanner
glass, press Mono Start. Repeat h and
i for each additional page.
Your machine will automatically send
the fax.
Section III
Copy III
Making copies 86
86
12
How to copy 12
Entering Copy mode 12
When you want to make a copy, press
(Copy) to illuminate it in blue.
The LCD shows:
1 No. of Copies
Press the number box directly and enter the
number you want.
Also you can enter the number of copies by
pressing or on the screen (as shown
above).
Press d or c to scroll through the copy
options. Press the option that you want to set.
Quality (See page 87.)
Enlarge/ Reduce (See page 88.)
Paper Type (See page 90.)
Paper Size (See page 91.)
Brightness (See page 90.)
Contrast (See page 90.)
Stack/Sort (See page 90.)
Page Layout (See page 89.)
Book Copy (See page 91.)
Watermark Copy (See page 91.)
Favorite Settings (See page 92.)
Note
• The default setting is Fax mode. You can
change the amount of time that the
machine stays in Copy mode after the last
copy operation. (See Mode Timer
on page 25.)
• Book Copy and Watermark Copy
features are supported by technology
from Reallusion, Inc.
Making a single copy 12
a Press (Copy).
b Load your document.
(See Loading documents on page 21.)
c Press Mono Start or Colour Start.
Making multiple copies 12
You can make up to 99 copies in one print
run.
a Press (Copy).
b Load your document.
(See Loading documents on page 21.)
c Enter the number of copies you want.
d Press Mono Start or Colour Start.
Note
To sort the copies, press d or c to choose
Stack/Sort. (See Sorting copies using
the ADF on page 90.)
Stop copying 12
To stop copying, press Stop/Exit.
Making copies 12
Normal
100%
Plain Paper
COPY
Quality Paper Type
Favorite
Enlarge/
Reduce
1
Making copies
87
12
Copy settings 12
You can change the copy settings temporarily
for the next multiple copies.
The machine returns to its default settings
after 1 minute, or if the Mode Timer returns
the machine to Fax mode. (See Mode Timer
on page 25.)
If you have finished choosing settings, press
Mono Start or Colour Start.
If you want to choose more settings, press
d or c.
Note
You can save some of the settings that
you use most often by setting them as a
favourite (up to three can be saved).
These settings will stay until you change
them again. (See Setting your favourites
on page 92.)
Changing copy speed and
quality 12
You can choose from a range of quality. The
factory setting is Normal.
Fast
Fast copy speed and lowest amount of ink
used. Use to save time printing
documents to be proof-read, large
documents or many copies.
Normal
Normal is the recommended mode for
ordinary print outs. This produces good
copy quality with good copy speed.
Best
Use best mode to copy precise images
such as photographs. This provides the
highest resolution and slowest speed.
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d Press d or c to display Quality.
e Press Quality.
f Press Fast, Normal or Best.
g If you do not want to change additional
settings, press Mono Start or
Colour Start.
Chapter 12
88
Enlarging or reducing the
image copied 12
You can choose an enlargement or reduction
ratio. If you choose Fit to Page, your
machine will adjust the size automatically to
the paper size you set. If you want this
setting, use the scanner glass.
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d Press d or c to display
Enlarge/ Reduce.
e Press Enlarge/ Reduce.
f Press 100%, Enlarge, Reduce,
Fit to Page or Custom(25-400%).
g Do one of the following:
If you chose Enlarge or Reduce,
press the enlargement or reduction
ratio you want.
If you chose Custom(25-400%),
enter an enlargement or reduction
ratio from 25% to 400%.
Press OK.
If you chose 100% or Fit to Page,
go to step h.
h If you do not want to change additional
settings, press Mono Start or
Colour Start.
Note
• Page Layout is not available with
Enlarge/ Reduce.
• Page Layout, Sort, Book Copy and
Watermark Copy are not available with
Fit to Page.
• Fit to Page does not work properly
when the document on the scanner glass
is skewed more than 3 degrees. Using the
document guidelines on the left and top,
place your document in the upper left
hand corner, with the document face down
on the scanner glass.
• Fit to Page is not available for a Legal
size document.
100%
198% 10x15cm i A4
186% 10x15cm i LTR
142% A5 i A4
97% LTR i A4
93% A4 i LTR
83% LGL i A4
69% A4 i A5
47% A4 i 10x15cm
Fit to Page
Custom(25-400%)
Making copies
89
12
Making N in 1 copies or a
poster (Page Layout) 12
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
You can also produce a poster. When you
use the poster feature your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
Note
Watermark Copy, Book Copy, Sort
and Enlarge/ Reduce are not available
with Page Layout.
Important
Please make sure paper size is set to
Letter or A4.
You cannot use the Enlarge/ Reduce
setting with the N in 1 and Poster features.
If you are producing multiple colour
copies, N in 1 copy is not available.
(P) means Portrait and (L) means
Landscape.
You can only make one poster copy at a
time.
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d Press d or c to display Page Layout.
e Press Page Layout.
f Press d or c to display Off(1in1),
2in1(P), 2in1(L), 4in1(P),
4in1(L) or Poster (3 x 3).
g Press the setting of your choice.
h If you do not want to change additional
settings, press Mono Start or
Colour Start to scan the page.
If you placed the document in the ADF
or are making a poster, the machine
scans the pages and starts printing.
If you are using the scanner glass, go
to step i.
i After the machine scans the page,
press Yes to scan the next page.
j Place the next page on the scanner
glass.
Press Mono Start or Colour Start.
Repeat steps i and j for each page of
the layout.
k After all the pages have been scanned,
press No to finish.
Place the document face down in the
direction shown below:
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Poster (3 x 3)
You can make a poster size copy of a
photograph.
Chapter 12
90
Sorting copies using the ADF12
You can sort multiple copies. Pages will be
stacked in the order 321, 321, 321, and so on.
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d Press d or c to display Stack/Sort.
e Press Stack/Sort.
f Press Sort.
g If you do not want to change additional
settings, press Mono Start or
Colour Start.
Note
Fit to Page, Page Layout and
Book Copy are not available with Sort.
Adjusting Brightness and
Contrast 12
Brightness 12
You can adjust the copy brightness to make
copies darker or lighter.
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d Press d or c to display Brightness.
e Press Brightness.
f Press d or c to make a darker or lighter
copy.
Press OK.
g If you do not want to change additional
settings, press Mono Start or
Colour Start.
Contrast 12
You can adjust the copy contrast to help an
image look sharper and more vivid.
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d Press d or c to display Contrast.
e Press Contrast.
f Press d or c to change the contrast.
Press OK.
g If you do not want to change additional
settings, press Mono Start or
Colour Start.
Paper Options 12
Paper Type 12
If you are copying on special paper, set the
machine for the type of paper you are using to
get the best print quality.
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d Press d or c to display Paper Type.
e Press Paper Type.
f Press Plain Paper, Inkjet Paper,
Brother BP71, Other Glossy or
Transparency.
g If you do not want to change additional
settings, press Mono Start or
Colour Start.
Making copies
91
12
Paper Size 12
If copying on paper other than A4 size, you
will need to change the paper size setting.
You can copy only on Letter, Legal, A4, A5 or
Photo 10 cm × 15 cm paper.
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d Press d or c to display Paper Size.
e Press Paper Size.
f Press A4, A5, 10x15cm, Letter or
Legal.
g If you do not want to change additional
settings, press Mono Start or
Colour Start.
Book Copy 12
Book copy corrects dark borders and skew
when copying from the scanner glass. Your
machine can correct the data automatically or
you can make specific corrections.
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d Press d or c to display Book Copy.
e Press Book Copy.
f Do one of the following:
If you want to correct the data
yourself, press On(Preview).
Press Mono Start or Colour Start
and go to step g.
If you want the machine to correct
the data automatically, press On and
go to step h.
g Adjust the skewed data using or .
Remove the shadows by using d or c.
h If you have finished making corrections,
press Mono Start or Colour Start.
Note
Book Copy is not available with
Page Layout, Sort, Fit to Page
and Watermark Copy.
Watermark Copy 12
You can place a logo or text into your
document as a Watermark. You can select
one of the template watermarks, data from
your media cards or USB Flash memory
drive, or scanned data.
Note
Watermark Copy is not available with
Fit to Page, Page Layout and
Book Copy.
a Press (Copy).
b Press d or c to display
Watermark Copy.
c Press Watermark Copy.
d Press Use Watermark.
Do one of the following:
If you want to use a template from
the machine, press
Edit Template and go to step e.
If you want to use your own data as a
watermark, press Use Image and
go to step f.
e Press Text and choose the data you
want to use, CONFIDENTIAL, DRAFT or
COPY. Press OK.
Change other watermark settings from
the available options as needed.
Press OK. Go to step g.
Chapter 12
92
f Do one of the following:
If you want to use a document as the
watermark, press Scan.
Place the document that you want to
use for the watermark on the scanner
glass and press Mono Start or
Colour Start.
The scanned data will be shown on
the LCD.
Press OK and remove the watermark
document you scanned.
Go to step g.
If you want to use data from a media
card or USB Flash memory drive as
the watermark, insert the media card
or USB flash memory drive and then
press Media.
The image will be shown on the LCD.
Press the image you want to use for
the watermark.
Change other watermark settings
from the available options as
needed.
Press OK.
Go to step g.
CAUTION
DO NOT take out the memory card or USB
Flash memory drive while Photo Capture
is blinking to avoid damaging the card, USB
Flash memory drive or data stored on the
card.
g Press OK to confirm to use watermark.
Load the document you want to copy.
h Enter the number of copies you want.
i If you do not want to change additional
settings, press Mono Start or
Colour Start.
Setting your favourites 12
You can store the copy settings that you use
most often by setting them as a favourite. You
can set up to three favorites.
a Press (Copy).
b Choose the copy option and settings
you want to store.
c Press d or c to display
Favorite Settings.
d Press Favorite Settings.
e Press Store.
Note
Set Watermark Copy to Off or
Template when storing Favorite
Settings.
f Press the location where you want to
store your setting for Favorite:1,
Favorite:2 or Favorite:3.
g Do one of the following:
If you want to rename your setting,
press to delete characters. Then
enter the new name (up to 12
characters).
Press OK. (See Entering Text
on page 186.)
If you do not want to rename your
setting, press OK.
Making copies
93
12
Retrieving your favourite setting 12
When you are ready to use one of your
favourite set of settings, you can recall it.
a Press (Copy).
b Press Favorite.
c Press the favourite setting you want to
retrieve.
Rename your favourite setting 12
After you stored your favorite setting, you can
rename it.
a Press (Copy).
b Press d or c to display
Favorite Settings.
c Press Favorite Settings.
d Press Rename.
e Press the favourite setting you want to
rename.
f Enter the new name (up to 12
characters). (See Entering Text
on page 186.)
g Press OK.
‘Out of Memory’
message
12
If the Out of Memory message appears
while scanning documents, press Stop/Exit
to cancel or Mono Start or Colour Start to
copy the scanned pages.
You will need to clear some jobs from the
memory before you can continue.
To free up extra memory, do the following:
Turn off Memory Receive. (See Memory
Receive (Monochrome only) on page 48.)
Print the faxes that are in the memory.
(See Printing a fax from the memory
on page 54.)
When you get an Out of Memory
message, you may be able to make copies if
you first print incoming faxes in the memory to
restore the memory to 100%.
Chapter 12
94
Section IV
Direct Photo Printing
IV
Printing photos from a memory card or
USB Flash memory drive
96
Printing photos from a camera 112
Wireless photo printing (MFC-990CW only) 116
Printing photos from a memory card or USB Flash memory drive
97
13
Memory cards or USB Flash
memory drive folder structure13
Your machine is designed to be compatible
with modern digital camera image files,
memory cards and USB Flash memory drive;
however, please read the points below to
avoid errors:
The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
PhotoCapture Center™ printing must be
performed separately from PhotoCapture
Center™ operations using the PC.
(Simultaneous operation is not available.)
IBM Microdrive™ is not compatible with
the machine.
The machine can read up to 999 files on a
memory card or USB Flash memory drive.
CompactFlash
®
Type II is not supported.
This product supports xD-Picture Card™
Type M / Type M
+
/ Type H (Large Capacity).
The DPOF file on the memory cards must
be in a valid DPOF format. (See DPOF
printing on page 102.)
Please be aware of the following:
When printing Print Index or Print Image,
PhotoCapture Center™ will print all valid
images, even if one or more images have
been corrupted. Corrupted images will not
be printed.
(memory card users)
Your machine is designed to read memory
cards that have been formatted by a digital
camera.
When a digital camera formats a memory
card it creates a special folder into which it
copies image data. If you need to modify
the image data stored on a memory card
with your PC, we recommend that you do
not modify the folder structure created by
the digital camera. When saving new or
modified image files to the memory card
we also recommend you use the same
folder your digital camera uses. If the data
is not saved to the same folder, the
machine may not be able to read the file or
print the image.
(USB Flash memory drive users)
This machine supports USB Flash
memory drives that have been formatted
by Windows
®
.
Chapter 13
98
Getting started 13
Firmly put a memory card or USB Flash
memory drive into the correct slot.
1 USB Flash memory drive
2 CompactFlash
®
3 SD, SDHC
4 Memory Stick™, Memory Stick PRO™
5 xD-Picture Card™
CAUTION
The USB direct interface supports only a
USB Flash memory drive, a PictBridge
compatible camera, or a digital camera that
uses the USB mass storage standard. Any
other USB devices are not supported.
Photo Capture key indications:
Photo Capture light is on, the memory
card or USB Flash memory drive is
correctly inserted.
Photo Capture light is off, the memory
card or USB Flash memory drive is not
correctly inserted.
Photo Capture light is blinking, memory
card or USB Flash memory drive is being
read or written to.
CAUTION
DO NOT unplug the power cord or remove
the media from the media drive (slot) or
USB direct interface while the machine is
reading or writing to the media (the
Photo Capture key is blinking). You will
lose your data or damage the card.
The machine can only read one device at a
time.
Entering PhotoCapture mode13
After you insert the memory card or USB
Flash memory drive, press the
(Photo Capture) key to illuminate it in
blue and the LCD displays the PhotoCapture
options.
The LCD shows:
Press View Photos if you want to
quickly view and print your photos. See
View Photos on page 99.
Press Enhance Photos if you want to
add special effects to your photos. See
Enhance Photos on page 101.
Press Index Print if you want to print
an Index page (Thumbnails). You can also
print photos using the image numbers of
the Index page (Thumbnails). See Print
Index (Thumbnails) on page 99.
Note
If your digital camera supports DPOF
printing, see DPOF printing on page 102.
Press the option you want to set.
1 2 3
54
View
Photos
Enhance
Photos
Index
Print
PhotoCapture
PhotoCapture
Printing photos from a memory card or USB Flash memory drive
99
13
Print Images 13
View Photos 13
You can preview your photos on the LCD
before you print them. If your photos are large
files there may be a delay before each photo
is displayed on the LCD.
a Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press (Photo Capture).
b Press View Photos.
Do one of the following:
If you want to choose photos to print
or print more than one for an image,
go to step c.
If you want to print all photos,
press .
Press Yes to confirm.
Go to step f.
Note
• Six thumbnails are displayed at a time with
the current page number and total number
of pages listed above the thumbnails.
• Press d or c repeatedly to select each
photo, or hold down to scroll through all
photos.
• Press to start Slide Show.
c Press a photo from the thumbnail.
d Enter the number of copies you want
either by pressing the number box
directly and enter the number you want
or pressing + or -.
Press OK.
e Repeat step c and d until you have
chosen all the photos that you want to
print.
f After you have chosen all the photos,
press OK. You now have the following
options:
To add the Auto Correct effect to
your chosen photos, press .
(See page 101.)
If you want to change the print
settings, press Print Setting.
(See page 103.)
If you do not want to change any
settings, press OK and then
Colour Start to print.
Print Index (Thumbnails) 13
The PhotoCapture Center™ assigns
numbers for images (such as No.1, No.2,
No.3, and so on).
The PhotoCapture Center™ uses these
numbers to identify each picture. You can
print a thumbnail page to show all the pictures
on the memory card or USB Flash memory
drive.
Note
Only file names that are 8 characters or
less will be printed correctly on the index
sheet.
a Make sure you have put the memory
card or USB Flash memory drive in the
correct slot.
Press (Photo Capture).
b Press Index Print.
Chapter 13
100
c Press Index Sheet and choose
6 Images/Line or 5 Images/Line.
Print time for 5 Images/Line will be
slower than 6 Images/Line, but the
quality is better.
d Do one of the following:
Press Print Setting to change
the paper type or the paper size you
are using.
If you do not want to change the
paper settings, go to g.
e Press Paper Type.
Choose the paper type you are using,
Plain Paper, Inkjet Paper,
Brother BP71 or Other Glossy.
f Press Paper Size.
Choose the paper size you are using,
Letter or A4.
g Press Colour Start to print.
Printing Photos 13
Before you can print an individual image, you
have to know the image number.
a Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press (Photo Capture).
b Print the Index. (See Print Index
(Thumbnails) on page 99.)
c Press Index Print.
d Press Print Photos.
e Enter the image number that you want to
print from the Index page (Thumbnails).
After you have chosen the image
numbers, press OK.
Note
• You can enter multiple numbers at one
time by using a comma or a hyphen. For
example, Enter 1, 3, 6 to print images
No.1, No.3 and No.6. Enter 1-5 to print
images No.1 to No.5.
• You can enter up to 12 characters
(including commas) for the image
numbers you want to print.
f Enter the number of copies you want
either by pressing the number box
directly and enter the number you want
or pressing + or -.
g Do one of the following:
Press Print Setting to change
the print settings. (See page 103.)
If you do not want to change any
settings, press Colour Start to print.
6 Images/Line 5 Images/Line
Printing photos from a memory card or USB Flash memory drive
101
13
Enhance Photos 13
You can edit and add effects to your photos
and view them on the LCD before printing.
Note
The Enhance Photos feature is supported
by technology from Reallusion, Inc.
a Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press (Photo Capture).
b Press Enhance Photos.
Note
• Six thumbnails are displayed at a time with
the current page number and total number
of pages listed above the thumbnails.
• Press d or c repeatedly to select each
photo, or hold down to scroll through all
photos.
• Press to start Slide Show.
c Press a photo from the thumbnails.
d Press Enhance or Trim. You can also
choose both together. Press OK.
e Do one of the following:
If you chose Enhance, go to step f.
If you chose Trim, go to step g.
f Press the effect you wish to add.
Press OK.
Go to step h.
Note
• You have 7 ways to add effects to your
photo.
• There are some cases when red-eye may
not be removed.
• When the face is too small in the
image.
• When the face is turning too far up,
down, left or right.
• After adding each effect, you can enlarge
the view of the image by pressing . To
go back to the original size, press .
(Auto Correct)
The machine decides the suitable
effect for your photo.
(Enhance Skin)
Best used for adjusting portrait
photographs. It adjusts human skin
colour. Press d or c to adjust the level
of contrast.
(Enhance Scenery)
Best used for adjusting landscape
photographs. It highlights green and
blue areas in your photo. Press d or c
to adjust the level of contrast.
(Remove Red-Eye)
The machine will attempt to remove
red-eye from your photo. If red-eye
detection fails, you can press the
Try Again button to re-detect.
(Monochrome)
You can convert the colour of your
photo to monochrome.
(Sepia)
Adds a sepia tone (shades of brown)
effect to your photo.
(Auto Correct
Remove Red-Eye)
The machine decides the suitable
effects for your photo. Also, it will
attempt to remove red-eye from your
photo.
Chapter 13
102
• While the image is enlarged, you can
move around the image with up (),
down ( ), left ( ) and right ().
• Press Cancel to return to the list of
effects.
g Adjust the red frame around your photo.
The part inside of the red frame will be
printed.
Press + or - to enlarge or reduce the
frame size.
Press a, b, d or c to move the
position of the frame.
Press to rotate the frame.
Press OK when you have finished
adjusting the frame setting.
Press OK to confirm.
Note
If your photo is very small or has irregular
proportions you may not be able to trim
the photo. The LCD will display
Image Too Small. or
Image Too Long.
h Enter the number of copies you want
either by pressing the number box
directly and enter the number you want
or pressing + or -.
Press OK.
i Do one of the following.
Press Print Setting and change
the print settings. (See page 103.)
If you do not want to change any
settings, press Colour Start to print.
DPOF printing 13
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
When the memory card (CompactFlash
®
,
Memory Stick™, Memory Stick PRO™, SD,
SDHC or xD-Picture Card™) with DPOF
information is put into your machine, you can
print the chosen image easily.
a Make sure you have put a memory card
in the correct slot.
The machine will ask you if you want to
use DPOF setting.
b Press Yes.
c Do one of the following:
Press Print Setting to change
the print settings. (See page 103.)
If you do not want to change any
settings, press Colour Start to print.
Note
A DPOF File error can occur if the print
order that was created on the camera has
been corrupted. Delete and recreate the
print order using your camera to correct
this problem. For instructions on how to
delete or recreate the print order, refer to
your camera manufacturer's support
website or accompanying documentation.
Printing photos from a memory card or USB Flash memory drive
103
13
PhotoCapture Center™ print settings 13
You can change the print settings temporarily for the next print.
The machine returns to its default settings after 3 minutes, or if the Mode Timer returns the
machine to Fax mode. (See Mode Timer on page 25.)
Note
You can save the print settings you use most often by setting them as the default. (See Setting
your changes as a new default on page 108.)
Menu Selections Options 1 Options 2 Page
Print Quality
(Does not appear for
DPOF printing)
Normal/Photo — 104
Paper Type Plain Paper/Inkjet Paper/
Brother BP71/Other Glossy
— 104
Paper Size 10x15cm/13x18cm/A4/Letter (When A4 or Letter is chosen)
8x10cm/ 9x13cm/
10x15cm/13x18cm/
15x20cm/Max. Size
105
Brightness
(Does not appear
when
Enhance Photos is
chosen.)
— 105
Contrast
(Does not appear
when
Enhance Photos is
chosen.)
— 105
Print Setting
Print Setting
PhotoPrint Quality
Other GlossyPaper Type
10 x15 cmPaper Size
0
DarkLight
0
Chapter 13
104
Print Speed and Quality 13
a Press Print Setting.
b Press a or b to display
Print Quality.
c Press Print Quality.
d Press Normal or Photo.
e If you do not want to change additional
settings, press .
Press Colour Start to print.
Paper options 13
Paper Type 13
a Press Print Setting.
b Press a or b to display Paper Type.
c Press Paper Type.
d Press the paper type you are using,
Plain Paper, Inkjet Paper,
Brother BP71 or Other Glossy.
e If you do not want to change additional
settings, press .
Press Colour Start to print.
Color Enhance
(Does not appear
when
Enhance Photos is
chosen.)
On/Off
White Balance
Sharpness
Color Density
— 106
Cropping On/Off — 107
Borderless On/Off — 107
Date Print
(Does not appear
when DPOF print is
chosen)
On/Off — 107
Set New Default Yes
No
— 108
Factory Reset Yes
No
— 108
Menu Selections Options 1 Options 2 Page
0
0
0
Printing photos from a memory card or USB Flash memory drive
107
13
Cropping 13
If your photo is too long or wide to fit the
available space on your chosen layout, part
of the image will automatically be cropped.
The factory setting is On. If you want to print
the whole image, turn this setting to Off.
If you are also using the Borderless setting,
turn the Borderless to Off. (See Borderless
printing on page 107.)
a Press Print Setting.
b Press a or b to display Cropping.
c Press Cropping.
d Press Off (or On).
e If you do not want to change additional
settings, press .
Press Colour Start to print.
Cropping: On
13
Cropping: Off 13
Borderless printing 13
This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.
a Press Print Setting.
b Press a or b to display Borderless.
c Press Borderless.
d Press Off (or On).
e If you do not want to change additional
settings, press .
Press Colour Start to print.
Date Print 13
You can print the date which is already in the
data on your photo. The date will be printed
on the lower right corner. If the data doesn’t
have the date information, you cannot use
this function.
a Press Print Setting.
b Press a or b to display Date Print.
c Press Date Print.
d Press On (or Off).
e If you do not want to change additional
settings, press .
Press Colour Start to print.
Note
The DPOF setting on your camera must
be turned off to use the Date Print.
Chapter 13
108
Setting your changes as a
new default 13
You can save the print settings you use most
often by setting them as the default settings.
These settings will stay until you change
them again.
a Press your new setting.
Repeat this step for each setting you
want to change.
b After changing the last setting, press
a or b to choose Set New Default.
c Press Set New Default.
d Press Yes to confirm.
e Press Stop/Exit.
Restoring all settings to the
factory settings 13
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
a Press Print Setting.
b Press a or b to display
Factory Reset.
c Press Factory Reset.
d Press Yes to confirm.
e Press Stop/Exit.
Scan to a memory card
or USB Flash memory
drive
13
Entering Scan mode 13
When you want to scan to a memory card or
USB Flash memory drive, press (Scan).
The LCD shows:
Press Scan to Media.
If you are not connected to your computer
only the Scan to Media selection is available
on the LCD.
(See Scanning for Windows
®
or Macintosh
®
in the Software User’s Guide on the CD-ROM
for details about the other menu options.)
Scan to
E-mail
Scan to
File
Scan to
Image
Scan to
OCR
Scan to
Media
SCAN
SCAN
Printing photos from a memory card or USB Flash memory drive
109
13
How to scan to a memory card
or USB Flash memory drive 13
You can scan monochrome and colour
documents onto a memory card or USB Flash
memory drive. Monochrome documents will
be stored in PDF (*.PDF) or TIFF (*.TIF) file
formats. Colour documents may be stored in
PDF (*.PDF) or JPEG (*.JPG) file formats.
The factory setting is Color 150 dpi and
the default file format is PDF. The machine
automatically creates file names based on
the current date. (For details, see the Quick
Setup Guide.) For example, the fifth image
scanned on July 1, 2009 would be named
01070905.PDF. You can change the colour
and quality.
a Insert a CompactFlash
®
, Memory
Stick™, Memory Stick PRO™, SD,
SDHC, xD-Picture Card™ or USB Flash
memory drive into your machine.
CAUTION
DO NOT take out the memory card or USB
Flash memory drive while Photo Capture
is blinking to avoid damaging the card, USB
Flash memory drive or data stored on the
card.
b Load your document.
c Press (Scan).
d Press Scan to Media.
e Do one of the following:
To change the quality, press d or c to
display Quality.
Press Quality and choose
Color 150 dpi,
Color 300 dpi,
Color 600 dpi,
B/W 200x100 dpi or
B/W 200 dpi.
To change the file type, press d or c
to display File Type.
Press File Type and choose PDF,
JPEG or TIFF.
If you want to change the file name,
press d or c to display File Name.
Press File Name and enter the file
name.
You can only change the first 6
characters.
Press OK.
Press Mono Start or Colour Start to
start scanning without changing
additional settings.
Note
• If you chose colour in the resolution
setting, you cannot choose TIFF.
• If you chose monochrome in the resolution
setting, you cannot choose JPEG.
f Press Mono Start or Colour Start.
Quality Selectable File
Format
Color 150 dpi JPEG / PDF
Color 300 dpi JPEG / PDF
Color 600 dpi JPEG / PDF
B/W 200x100 dpi TIFF / PDF
B/W 200 dpi TIFF / PDF
Chapter 13
110
How to change the file name 13
You can change the file name.
a Press (Scan).
b Press Scan to Media.
c Press d or c to display File Name.
d Press File Name.
Press to delete characters. Then
enter the new file name (up to 6
characters). (See Entering Text
on page 186.)
e Press OK.
How to set a new default 13
You can set your own default setting.
a Press (Scan).
b Press Scan to Media.
c Press d or c to display
Set New Default.
d Press Set New Default.
e Press Yes to confirm.
f Press Stop/Exit.
How to reset to factory
settings 13
You can reset the factory settings which you
set.
a Press (Scan).
b Press Scan to Media.
c Press d or c to choose
Factory Reset.
d Press Factory Reset.
e Press Yes to confirm.
f Press Stop/Exit.
Printing photos from a memory card or USB Flash memory drive
111
13
Understanding the
Error Messages
13
Once you are familiar with the types of errors
that can occur while you are using
PhotoCapture Center™, you can easily
identify and troubleshoot any problems.
Hub is Unusable.
This message will appear if a Hub or USB
Flash memory drive with a Hub has been
put into the USB direct interface.
Media Error
This message will appear if you put in a
memory card that is either bad or not
formatted, or when there is a problem with
the media drive. To clear this error, take
out the memory card.
No File
This message will appear if you try to
access a memory card or USB Flash
memory drive in the drive (slot) that does
not contain a .JPG file.
Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory. This message will
also appear when a memory card or USB
Flash memory drive you are using does
not have enough space available for the
scanned document.
Media is Full.
This message will appear if you are trying
to save more than 999 files in a memory
card or USB Flash memory drive.
Unusable Device
This message will appear if a USB device
or USB Flash memory drive that is not
supported has been connected to the USB
direct interface. For more information, visit
us at http://solutions.brother.com
. This
message will also appear if you connect a
broken device to the USB direct interface.
112
14
Printing photos
directly from a
PictBridge camera
14
Your Brother machine supports the
PictBridge standard, allowing you to connect
to and print photos directly from any
PictBridge compatible digital camera.
If your camera is using the USB Mass
Storage standard, you can also print photos
from a digital camera without PictBridge.
(See Printing photos directly from a digital
camera (without PictBridge) on page 114.)
PictBridge requirements 14
To avoid errors, remember the following
points:
The machine and the digital camera must
be connected using a suitable USB cable.
The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
PhotoCapture Center™ operations are
not available when using the PictBridge
feature.
Setting your digital camera 14
Make sure your camera is in PictBridge
mode. The following PictBridge settings may
be available from the LCD of your PictBridge
compatible camera.
Depending on your camera some of these
settings may not be available.
1
See DPOF printing on page 113 for more details.
2
If your camera is set to use the Printer Settings
(Default setting), the machine will print your photo
using the following settings.
Printing photos from a camera 14
Camera Menu
Selections
Options
Paper Size Letter, A4, 10x15cm, Printer
Settings (Default setting)
2
Paper Type Plain Paper, Glossy Paper,
Inkjet Paper, Printer Settings
(Default setting)
2
Layout Borderless: On, Borderless:
Off, Printer Settings (Default
setting)
2
DPOF setting
1
-
Print Quality Normal, Fine,
Printer Settings (Default
setting)
2
Color
Enhancement
On, Off,
Printer Settings (Default
setting)
2
Date Print On, Off,
Printer Settings (Default
setting)
2
Settings Options
Paper Size 10x15cm
Paper Type Glossy Paper
Layout Borderless: On
Print Quality Fine
Color Enhancement Off
Date Print Off
Printing photos from a camera
113
14
When your camera does not have any
menu selections, these settings are also
used.
The names and availability of each setting
depends on the specification of your
camera.
Please refer to the documentation supplied
with your camera for more detailed
information on changing PictBridge settings.
Printing Images 14
Note
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
a Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
a USB cable.
1 USB direct interface
b Turn on the camera.
When the machine has recognized the
camera, the LCD shows
Camera Connected.
c Choose the photo you want to print
following the instructions from your
camera.
When the machine starts printing a
photo, the LCD will show Printing.
CAUTION
To prevent damage to your machine, do not
connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
DPOF printing 14
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
Note
A DPOF File error can occur if the print
order that was created on the camera has
been corrupted. Delete and recreate the
print order using your camera to correct
this problem. For instructions on how to
delete or recreate the print order, refer to
your camera manufacturer's support
website or accompanying documentation.
1
Chapter 14
114
Printing photos
directly from a digital
camera (without
PictBridge)
14
If your camera supports the USB Mass
Storage standard, you can connect your
camera in storage mode. This enables you to
print photos from your camera.
(If you would like to print photos in PictBridge
mode, see Printing photos directly from a
PictBridge camera on page 112.)
Note
The name, availability and operation differ
among digital cameras. Please refer to the
documentation supplied with your camera
for detailed information, such as how to
switch from PictBridge mode to USB mass
storage mode.
Printing Images 14
Note
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
a Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
1 USB direct interface
b Turn on the camera.
c Follow the steps in Print Images
on page 99.
CAUTION
To prevent damage to your machine, do not
connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
1
Printing photos from a camera
115
14
Understanding the
Error Messages
14
Once you are familiar with the types of errors
that can occur while you are printing from a
camera, you can easily identify and
troubleshoot any problems.
Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory.
Unusable Device
This message will appear if you connect a
camera which is not using the USB Mass
Storage standard. This message will also
appear if you connect a broken device to
the USB direct interface.
(For more detailed solutions see Error and
Maintenance messages on page 142.)
116
15
Printing photos with
Bluetooth
®
wireless
technology
15
Your Brother machine supports Bluetooth
®
wireless technology for printing photos.
Bluetooth
®
wireless technology enables short
range wireless communication between your
machine and Bluetooth
®
wireless technology
enabled devices for printing photos.
The requirements for using
Bluetooth
®
wireless
technology 15
To avoid errors, remember the following
points:
The image file extension must be .JPG
(other image file extensions such as
.JPEG, .TIF and .GIF and so on will not be
recognized).
The size of the image file must be no
larger than 3 MB.
Your machine is a Class 2 device and the
communication range is between 0 to
33 feet. You cannot print outside this
range.
You can print photos only when the indicator
is illuminated in blue. (For details about
turning on the indicator, see Enable your
Bluetooth
®
wireless technology
on page 117.)
Wireless photo printing
(MFC-990CW only)
15
Wireless photo printing (MFC-990CW only)
117
15
Set up your machine 15
Enable your Bluetooth
®
wireless technology 15
You can set Bluetooth
®
wireless technology
to On or Off.
a Press MENU.
b Press a or b to display Bluetooth.
c Press Bluetooth.
d Press a or b to display Turn On/Off.
e Press Turn On/Off.
f Press On (or Off).
g Do one of the following:
If you want to change any other
settings, press the setting you want
to change.
If you do not want to change other
settings, press Stop/Exit.
Pass key 15
This setting creates a pass key that
authorizes a Bluetooth
®
wireless technology
enabled device to communicate with your
machine. The default setting is 0000.
a Press MENU.
b Press a or b to display Bluetooth.
c Press Bluetooth.
d Press a or b to display Settings.
e Press Settings.
f Press a or b to display Pass Key.
g Press Pass Key.
h Enter a 4-digit number pass key using
the buttons on the LCD.
Press OK.
i Press Stop/Exit.
Communication Mode 15
This setting controls the level of security
between other Bluetooth
®
wireless
technology enabled devices and your
machine.
a Press MENU.
b Press a or b to display Bluetooth.
c Press Bluetooth.
d Press a or b to display Settings.
e Press Settings.
f Press a or b to display Comm. Mode.
g Press Comm. Mode.
h Do one of the following:
Press Public if you want to allow
any Bluetooth
®
wireless technology
enabled device to use your machine.
Press Private if you want to allow
a Bluetooth
®
enabled device that has
the device address registered.
Press Secure if you want to allow
anyone who has the correct pass key
to use your machine.
i Press Stop/Exit.
Settings
Settings
0000Pass Key
PublicComm. Mode
xx:xx:xx:xx:xx:xxDevice Address
Chapter 15
118
Device Address 15
The device address is the ID number which
identifies your machine, and it cannot be
edited.
Device Name 15
You can name your machine to distinguish
from other Bluetooth
®
wireless technology
enabled devices.
a Press MENU.
b Press a or b to display Bluetooth.
c Press Bluetooth.
d Press a or b to display Settings.
e Press Settings.
f Press a or b to display Device Name.
g Press Device Name.
h Enter the name (up to 16 characters)
using the buttons on the LCD.
Press to choose numbers or
characters.
Press OK.
Note
You cannot enter special characters.
i Press Stop/Exit.
Print settings 15
Once you set the Print settings they will
remain the same until you change them.
Print Quality 15
a Press MENU.
b Press a or b to display Bluetooth.
c Press Bluetooth.
d Press a or b to display
Print Settings.
e Press Print Settings.
f Press a or b to display
Print Quality.
g Press Print Quality.
h Press Normal or Photo.
i Press Stop/Exit.
Paper Type 15
a Press MENU.
b Press a or b to display Bluetooth.
c Press Bluetooth.
d Press a or b to display
Print Settings.
e Press Print Settings.
f Press a or b to display Paper Type.
g Press Paper Type.
h Press Plain Paper, Inkjet Paper,
Brother BP71 or Other Glossy.
i Press Stop/Exit.
Wireless photo printing (MFC-990CW only)
119
15
Paper Size 15
a Press MENU.
b Press a or b to display Bluetooth.
c Press Bluetooth.
d Press a or b to display
Print Settings.
e Press Print Settings.
f Press a or b to display Paper Size.
g Press Paper Size.
h Press 10x15cm, Letter, 13x18cm or
A4.
i Press Stop/Exit.
Borderless 15
This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.
a Press MENU.
b Press a or b to choose Bluetooth.
c Press Bluetooth.
d Press a or b to display
Print Settings.
e Press Print Settings.
f Press a or b to display Borderless.
g Press Borderless.
h Press On (or Off).
i Press Stop/Exit.
Date Print 15
You can print the date if it is already in the
data on your photo. The date will be printed
on the lower right corner. If the photo data
does not have the date information, you
cannot use this function.
a Press MENU.
b Press a or b to display Bluetooth.
c Press Bluetooth.
d Press a or b to display
Print Settings.
e Press Print Settings.
f Press a or b to display Date Print.
g Press Date Print.
h Press On (or Off).
i Press Stop/Exit.
Restoring all settings to the
factory settings 15
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
a Press MENU.
b Press a or b to display Bluetooth.
c Press Bluetooth.
d Press a or b to display
Factory Reset.
e Press Factory Reset.
f Press Yes (or No).
g Press Stop/Exit.
Chapter 15
120
Understanding the
Error Messages
15
Once you are familiar with the types of errors
that can occur while you are printing from a
Bluetooth
®
wireless technology enabled
device, you can easily identify and
troubleshoot any problems.
File size is too large
This message will appear if the file size is
larger than 3 MB.
Unsupported file type
This message will appear if the file type is
other than .JPG.
Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory. This message will
also appear when the Bluetooth
®
enabled
device you are using does not have
enough space available for the scanned
document.
(For more detailed solutions see Error and
Maintenance messages on page 142.)
Section V
Software V
Software and Network features 122
122
16
The CD-ROM includes the Software User’s
Guide and Network User’s Guide for features
available when connected to a computer (for
example, printing and scanning). These
guides have easy to use links that, when
clicked, will take you directly to a particular
section.
You can find information on these features:
Printing
Scanning
ControlCenter3 (for Windows
®
)
ControlCenter2 (for Macintosh
®
)
Remote Setup
Faxing from your computer
PhotoCapture Center™
Network Printing
Network Scanning
Wired and Wireless Network
How to read HTML User’s Guide
This is a quick reference for using the HTML
User’s Guide.
For Windows
®
Note
If you have not installed the software, see
Viewing Documentation on page 2.
a From the Start menu, point to Brother,
MFC-XXXX (where XXXX is your model
number) from the programs group, then
click User’s Guides in HTML format.
b Click SOFTWARE USER’S GUIDE (or
NETWORK USER’S GUIDE) from the
top menu.
c Click the heading you would like to view
from the list at the left of the window.
For Macintosh
®
a Make sure your Macintosh
®
is turned
on. Insert the Brother CD-ROM into your
CD-ROM drive.
b Double-click the Documentation icon.
c Double-click your language folder, and
then double-click the top.html.
d Click SOFTWARE USER’S GUIDE (or
NETWORK USER’S GUIDE) in the top
menu, and then click the heading you
would like to read from the list at the left
of the window.
Software and Network features 16
Visit us on the World Wide Web
http://www.brother.com
This machine is approved for use in the country of purchase only. Local Brother companies or their
dealers will only support machines purchased in their own countries.
… 18 …

Hulp nodig? Stel uw vraag in het forum

Spelregels

Misbruik melden

Gebruikershandleiding.com neemt misbruik van zijn services uitermate serieus. U kunt hieronder aangeven waarom deze vraag ongepast is. Wij controleren de vraag en zonodig wordt deze verwijderd.

Product:

Bijvoorbeeld antisemitische inhoud, racistische inhoud, of materiaal dat gewelddadige fysieke handelingen tot gevolg kan hebben.

Bijvoorbeeld een creditcardnummer, een persoonlijk identificatienummer, of een geheim adres. E-mailadressen en volledige namen worden niet als privégegevens beschouwd.

Spelregels forum

Om tot zinvolle vragen te komen hanteren wij de volgende spelregels:

Belangrijk! Als er een antwoord wordt gegeven op uw vraag, dan is het voor de gever van het antwoord nuttig om te weten als u er wel (of niet) mee geholpen bent! Wij vragen u dus ook te reageren op een antwoord.

Belangrijk! Antwoorden worden ook per e-mail naar abonnees gestuurd. Laat uw emailadres achter op deze site, zodat u op de hoogte blijft. U krijgt dan ook andere vragen en antwoorden te zien.

Abonneren

Abonneer u voor het ontvangen van emails voor uw Brother MFC-990CW bij:


U ontvangt een email met instructies om u voor één of beide opties in te schrijven.


Ontvang uw handleiding per email

Vul uw emailadres in en ontvang de handleiding van Brother MFC-990CW in de taal/talen: Engels als bijlage per email.

De handleiding is 4,98 mb groot.

 

U ontvangt de handleiding per email binnen enkele minuten. Als u geen email heeft ontvangen, dan heeft u waarschijnlijk een verkeerd emailadres ingevuld of is uw mailbox te vol. Daarnaast kan het zijn dat uw internetprovider een maximum heeft aan de grootte per email. Omdat hier een handleiding wordt meegestuurd, kan het voorkomen dat de email groter is dan toegestaan bij uw provider.

Stel vragen via chat aan uw handleiding

Stel uw vraag over deze PDF

Andere handleiding(en) van Brother MFC-990CW

Brother MFC-990CW Installatiehandleiding - Nederlands - 47 pagina's

Brother MFC-990CW Gebruiksaanwijzing - Nederlands - 235 pagina's

Brother MFC-990CW Installatiehandleiding - Deutsch - 47 pagina's

Brother MFC-990CW Gebruiksaanwijzing - Deutsch - 234 pagina's

Brother MFC-990CW Installatiehandleiding - English - 47 pagina's

Brother MFC-990CW Installatiehandleiding - Français - 47 pagina's

Brother MFC-990CW Gebruiksaanwijzing - Français - 235 pagina's


Uw handleiding is per email verstuurd. Controleer uw email

Als u niet binnen een kwartier uw email met handleiding ontvangen heeft, kan het zijn dat u een verkeerd emailadres heeft ingevuld of dat uw emailprovider een maximum grootte per email heeft ingesteld die kleiner is dan de grootte van de handleiding.

Er is een email naar u verstuurd om uw inschrijving definitief te maken.

Controleer uw email en volg de aanwijzingen op om uw inschrijving definitief te maken

U heeft geen emailadres opgegeven

Als u de handleiding per email wilt ontvangen, vul dan een geldig emailadres in.

Uw vraag is op deze pagina toegevoegd

Wilt u een email ontvangen bij een antwoord en/of nieuwe vragen? Vul dan hier uw emailadres in.



Info