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USER’S GUIDE
MFC-680CN
MFC-885CW
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: MFC-680CN and MFC-885CW (Circle
your model number)
Serial Number:
1
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product
should you lose your receipt; and
may support an insurance claim by you in the event of product loss
covered by insurance.
© 2007 Brother Industries, Ltd.
i
Approval Information and Compilation and
Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
ii
EC Declaration of Conformity under the R & TTE
Directive
iii
Table of Contents
Section I General
1 General Information 2
Using the documentation.......................................................................................2
Symbols and conventions used in the documentation ....................................2
Accessing the Software User’s Guide and Network User’s Guide ........................3
Viewing Documentation...................................................................................3
Control panel overview ..........................................................................................6
LCD display indications ...................................................................................8
Basic Operations .............................................................................................9
2 Loading documents and paper 10
Loading documents .............................................................................................10
Using the ADF ...............................................................................................10
Using the scanner glass ................................................................................11
Scannable area .............................................................................................11
Acceptable paper and other media......................................................................12
Recommended media ...................................................................................12
Handling and using media .............................................................................12
Choosing the right media...............................................................................13
Loading paper and other media...........................................................................15
Loading envelopes and post cards................................................................17
Loading photo paper......................................................................................18
Removing small printouts from the machine .................................................19
Printable area ................................................................................................20
3 General setup 21
Power Save mode ...............................................................................................21
Putting your machine in Power Save mode...................................................21
Bringing your machine out of Power Save mode ..........................................21
Power Save setting........................................................................................21
Mode Timer..........................................................................................................22
Paper settings......................................................................................................23
Paper Type ....................................................................................................23
Paper Size .....................................................................................................23
Volume Settings...................................................................................................24
Ring Volume..................................................................................................24
Beeper Volume..............................................................................................24
Speaker Volume ............................................................................................24
Automatic Daylight Savings Time........................................................................25
LCD display .........................................................................................................25
LCD Contrast.................................................................................................25
Setting the backlight brightness.....................................................................25
Setting the Dim Timer for the backlight ........................................................26
Setting the Off Timer .....................................................................................26
Setting the Wallpaper ....................................................................................27
iv
4 Security features 28
Memory Security..................................................................................................28
Setting and changing the memory security password ...................................28
Turning the memory security on/off...............................................................29
Section II Fax
5 Sending a fax 32
Entering Fax mode ..............................................................................................32
Faxing from the ADF ....................................................................................32
Faxing from the scanner glass ......................................................................33
Faxing Letter size documents from the scanner glass ..................................33
Colour fax transmission.................................................................................33
Cancelling a fax in progress ..........................................................................33
Broadcasting (Monochrome only)........................................................................34
Cancelling a Broadcast in progress...............................................................34
Additional sending operations..............................................................................35
Sending faxes using multiple settings ...........................................................35
Contrast.........................................................................................................35
Changing fax resolution.................................................................................36
Dual access (Monochrome only) ...................................................................36
Real time transmission ..................................................................................36
Overseas Mode .............................................................................................37
Delayed Faxing (Monochrome only)..............................................................37
Delayed Batch Transmission (Monochrome only).........................................37
Checking and cancelling waiting jobs............................................................37
Setting your changes as a new default..........................................................38
Restoring all settings to the factory settings ..................................................38
Sending a fax manually .................................................................................38
Sending a fax at the end of a conversation ...................................................38
Out of Memory message ...............................................................................38
6 Receiving a Fax 39
Receive modes ....................................................................................................39
Choosing the Receive Mode .........................................................................39
Using receive modes ...........................................................................................40
Fax only .........................................................................................................40
Fax/Tel...........................................................................................................40
Manual...........................................................................................................40
TAD ...............................................................................................................40
Receive mode settings ........................................................................................41
Ring Delay.....................................................................................................41
F/T Ring Time (Fax/Tel mode only)...............................................................41
Fax Detect .....................................................................................................42
Additional receiving operations............................................................................43
Printing a reduced incoming fax ....................................................................43
Receiving faxes into memory (Monochrome only) ........................................43
Receiving a fax at the end of a conversation.................................................44
Printing a fax from the memory .....................................................................44
v
7 Telephone and External devices 45
Voice operations..................................................................................................45
Making a telephone call.................................................................................45
Answering calls with the Speaker Phone .....................................................45
Mute...............................................................................................................45
Tone or Pulse ................................................................................................46
Fax/Tel mode ................................................................................................46
Fax/Tel mode in Power Save condition.........................................................46
Telephone services..............................................................................................46
Caller ID (For U.K. and Ireland only) .............................................................46
Setting the Telephone Line Type...................................................................48
BT Call Sign (For U.K. only) ..........................................................................48
Connecting an external TAD (telephone answering device)................................49
Connections...................................................................................................50
Recording outgoing message (OGM) on an external TAD............................50
Multi-line connections (PBX) .........................................................................50
External and extension telephones......................................................................51
Connecting an external or extension telephone ............................................51
Operation from extension telephones............................................................51
Using extension telephones (For U.K. only)..................................................51
Using a cordless external telephone (MFC-680CN only) ..............................52
Using remote codes.......................................................................................52
8 Dialling and storing numbers 54
How to Dial ..........................................................................................................54
Manual dialling...............................................................................................54
Speed Dialling ...............................................................................................54
Search ...........................................................................................................54
Fax Redial .....................................................................................................55
Outgoing Call.................................................................................................55
Caller ID history (For U.K. and Ireland only)..................................................55
Storing numbers ..................................................................................................56
Storing a pause .............................................................................................56
Storing Speed Dial numbers..........................................................................56
Changing Speed Dial names or numbers......................................................58
Setting up groups for broadcasting................................................................59
Combining Quick Dial numbers.....................................................................60
vi
9 Digital TAD 61
TAD-Mode for internal TAD .................................................................................61
Setting up the TAD ........................................................................................61
Outgoing message (OGM) ............................................................................61
Fax/Tel OGM (Announcement) .....................................................................62
Activating TAD mode.....................................................................................62
Managing your messages....................................................................................63
Message indicator .........................................................................................63
Playing voice messages ................................................................................63
Erasing incoming messages..........................................................................63
Additional TAD operations...................................................................................64
Setting maximum time for incoming messages .............................................64
Setting toll saver ............................................................................................64
ICM Recording Monitor..................................................................................64
Recording a conversation (MFC-680CN only)...............................................64
10 Advanced fax operations (Monochrome only) 65
Fax Forwarding....................................................................................................65
Fax Storage .........................................................................................................66
Fax Preview .........................................................................................................66
How to preview a received fax.......................................................................66
How to preview an outgoing fax ....................................................................68
PC Fax Receive...................................................................................................68
Changing the destination PC.........................................................................69
Turning off Advanced Fax Operations.................................................................70
Changing Advanced Fax Operations...................................................................70
Remote Retrieval .................................................................................................71
Setting a Remote Access Code.....................................................................71
Using your Remote Access Code..................................................................71
Remote Fax commands ................................................................................72
Retrieving fax messages ...............................................................................73
Changing your Fax Forwarding number ........................................................73
11 Printing Reports 74
Fax reports...........................................................................................................74
Transmission Verification Report...................................................................74
Fax Journal (activity report) ...........................................................................74
Reports ................................................................................................................75
How to print a report ......................................................................................75
12 Polling 76
Polling overview...................................................................................................76
Polling receive .....................................................................................................76
Setup to receive polling .................................................................................76
Setup to receive polling with secure code .....................................................76
Setup to receive delayed polling....................................................................77
Sequential polling (Monochrome only) ........................................................77
Polled transmit (Monochrome only) .....................................................................78
Setup for polled transmit................................................................................78
Setup for polled transmit with secure code....................................................78
vii
Section III Copy
13 Making copies 80
How to copy.........................................................................................................80
Entering Copy mode......................................................................................80
Making a single copy.....................................................................................80
Making multiple copies ..................................................................................80
Stop copying..................................................................................................80
Copy settings.......................................................................................................81
Changing copy speed and quality .................................................................81
Enlarging or reducing the image copied ........................................................81
Making N in 1 copies or a poster (page layout) ............................................82
Sorting copies using the ADF ........................................................................83
Adjusting Brightness, Contrast and Colour....................................................83
Paper Options................................................................................................84
Setting your changes as a new default..........................................................85
Restoring all settings to the factory settings..................................................85
‘Out of Memory’ message....................................................................................85
Section IV Direct Photo Printing
14
Printing photos from a memory card or USB Flash memory drive
88
PhotoCapture Center™ Operations.....................................................................88
Printing from a memory card or USB Flash memory drive without a PC.......88
Scanning to a memory card or USB Flash memory drive without a PC ........88
Using PhotoCapture Center™ from your computer.......................................88
Using a memory card or USB Flash memory drive .......................................88
Memory cards or a USB Flash memory drive folder structure.......................89
Getting started .....................................................................................................90
Entering PhotoCapture mode........................................................................91
Print Images.........................................................................................................91
View Photo(s) ................................................................................................91
Print Index (Thumbnails) ...............................................................................92
Print Photos...................................................................................................92
Photo Effects .................................................................................................93
Search by Date..............................................................................................95
Print All Photos..............................................................................................96
Slide show .....................................................................................................96
Trimming........................................................................................................97
DPOF printing................................................................................................97
PhotoCapture Center™ print settings..................................................................98
Print Speed and Quality.................................................................................99
Paper options ................................................................................................99
Adjusting Brightness, Contrast and Colour..................................................100
Cropping ......................................................................................................101
Borderless printing.......................................................................................101
Setting your changes as a new default........................................................101
Restoring all settings to the factory settings................................................101
viii
Scan to a memory card or USB Flash memory drive ........................................102
Entering Scan mode ....................................................................................102
How to scan to a memory card or USB Flash memory drive.......................102
Understanding the Error Messages ...................................................................103
15 Printing photos from a camera 104
Printing photos directly from a PictBridge camera .............................................104
PictBridge requirements ..............................................................................104
Setting your digital camera ..........................................................................104
Printing Images............................................................................................105
DPOF printing..............................................................................................105
Printing photos directly from a digital camera (without PictBridge)....................106
Printing Images............................................................................................106
Understanding the Error Messages ...................................................................107
Section V Software
16 Software and Network features 110
Section VI Appendixes
A Safety and Legal 112
Choosing a location ...........................................................................................112
To use the machine safely.................................................................................113
Important safety instructions........................................................................116
IMPORTANT - For your safety ....................................................................117
LAN connection ...........................................................................................118
Radio interferece .........................................................................................118
EU Directive 2002/96/EC and EN50419......................................................118
Legal limitations for copying ..............................................................................119
Trademarks........................................................................................................120
B Troubleshooting and Routine Maintenance 121
Troubleshooting ................................................................................................121
If you are having difficulty with your machine ..............................................121
Error messages .................................................................................................127
Error animation ............................................................................................131
Transferring your faxes or Fax Journal report .............................................131
Document jam ............................................................................................132
Printer jam or paper jam ..............................................................................133
Dial Tone detection......................................................................................135
Telephone line interference .........................................................................135
ix
Routine maintenance.........................................................................................136
Replacing the ink cartridges ........................................................................136
Cleaning the outside of the machine ...........................................................138
Cleaning the scanner...................................................................................139
Cleaning the machine printer platen............................................................139
Cleaning the paper pick-up roller.................................................................140
Cleaning the print head ...............................................................................140
Checking the print quality ............................................................................141
Checking the print alignment.......................................................................142
Checking the ink volume .............................................................................143
Uninstalling and installing the handset and handset cradle
(MFC-680CN only) ..................................................................................143
Machine Information ..........................................................................................145
Checking the serial number.........................................................................145
Packing and shipping the machine....................................................................145
C Menu and Features 148
On-screen programming....................................................................................148
Menu table...................................................................................................148
Memory storage...........................................................................................148
Mode and menu keys ........................................................................................148
Menu table...................................................................................................149
Entering Text ...............................................................................................165
D Specifications 166
General..............................................................................................................166
Print media.........................................................................................................168
Fax.....................................................................................................................169
Digital TAD.........................................................................................................171
Digital Cordless Handset (MFC-885CW only) ...................................................172
Cordless handset (BCL-D20) ......................................................................172
Battery .........................................................................................................172
Copy ..................................................................................................................173
PhotoCapture Center™ .....................................................................................174
PictBridge ..........................................................................................................175
Scanner .............................................................................................................176
Printer................................................................................................................177
Interfaces...........................................................................................................178
Computer requirements.....................................................................................179
Consumable items.............................................................................................180
Network (LAN) ...................................................................................................181
E Glossary 182
F Index 186
x
Section I
General I
General Information 2
Loading documents and paper 10
General setup 21
Security features 28
2
1
Using the
documentation
1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
General Information 1
Bold Bold typeface identifies specific
keys on the machine’s control
panel.
Italics Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier
New
Text in the Courier New font
identifies messages on the
LCD of the machine.
Warnings tell you what to do to
prevent possible personal injury.
Electrical Hazard icons alert you to
possible electrical shock.
Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
General Information
3
1
Accessing the
Software User’s Guide
and Network User’s
Guide
1
This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of the Printer,
Scanner, PC Fax and Network. When you are
ready to learn detailed information about
these operations, read the Software User’s
Guide and Network User’s Guide that are
on the CD-ROM.
Viewing Documentation 1
Viewing Documentation
(For Windows
®
) 1
To view the documentation, from the Start
menu, point to Brother, MFC-XXXX (where
XXXX is your model name) from the
programs group, and then choose
User’s Guides in HTML format.
If you have not installed the software, you can
find the documentation by following the
instructions below:
a Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
b If the model name screen appears, click
your model name.
c If the language screen appears, click
your language. The CD-ROM main
menu will appear.
Note
If this window does not appear, use
Windows
®
Explorer to run the start.exe
program from the root directory of the
Brother CD-ROM.
d Click Documentation.
e Click the documentation you want to
read.
HTML documents: Software
User’s Guide and Network User’s
Guide in HTML format.
This format is recommended for
viewing on your computer.
PDF documents: User’s Guide for
stand-alone operations, Software
User’s Guide and Network User’s
Guide in PDF format.
This format is recommended for
printing the manuals. Click to go to
the Brother Solutions Center, where
you can view or download the PDF
documents. (Internet access and
PDF Reader software are required.)
Chapter 1
4
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning (For Windows
®
2000
Professional/Windows
®
XP and
Windows Vista™)
ControlCenter3 (For Windows
®
2000
Professional/Windows
®
XP and
Windows Vista™)
Network Scanning
Scansoft™ PaperPort™ 11SE with OCR
How-to-Guides
The complete ScanSoft™ PaperPort™
11SE with OCR How-to-Guides can be
viewed from the Help selection in the
ScanSoft™ PaperPort™ 11SE with OCR
application.
How to find Network setup
instructions (MFC-885CW only) 1
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. For
more information, or if your access point
supports SecureEasySetup™ or AOSS™,
please see the Network User’s Guide.
Viewing Documentation
(For Macintosh
®
) 1
a Turn on your Macintosh
®
. Insert the
Brother CD-ROM into your CD-ROM
drive. The following window will appear.
b Double-click the Documentation icon.
c Double-click your language folder.
d Double-click the top page file to view the
Software User's Guide and Network
User's Guide in HTML format.
e Click the documentation you want to
read:
Software User’s Guide
Network User’s Guide
General Information
5
1
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning (For Mac OS
®
X 10.2.4 or
greater)
ControlCenter2 (For Mac OS
®
X 10.2.4 or
greater)
Network Scanning (For Mac OS
®
X
10.2.4 or greater)
Presto!
®
PageManager
®
User’s Guide
The complete Presto!
®
PageManager
®
User’s Guide can be viewed from the Help
selection in the Presto!
®
PageManager
®
application.
How to find Network setup
instructions (MFC-885CW only) 1
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. For
more information, or if your access point
supports SecureEasySetup™ or AOSS™,
please see the Network User’s Guide.
Chapter 1
6
Control panel overview 1
MFC-680CN 1
MFC-885CW 1
Note
Most of the illustrations in this User’s Guide show the MFC-680CN.
1 Dial Pad
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
The # key lets you temporarily switch the
dialling mode during a telephone call from
Pulse to Tone.
2 Fax and telephone keys
Redial/Pause
Redials the last 30 numbers called. It also
inserts a pause when programming quick
dial numbers.
R
Use this key to gain access to an outside
line, or transfer a call to another extension
when it is connected to a PBX.
Mute/Intercom (MFC-885CW only)
Puts the current phone call on hold.
Also, press this key to speak on the
intercom or to transfer an incoming call to
the cordless handset.
Speaker Phone
Lets you speak to another party without
lifting the handset.
12
9810
12
11 7
1 2
9
10
12
11 7
General Information
7
1
3 Mode keys:
Fax
Lets you access Fax mode.
Scan
Lets you access Scan mode.
Copy
Lets you access Copy mode.
PhotoCapture
Lets you access PhotoCapture Center™ mode.
4 Menu keys:
Volume keys
d c
In Fax mode, you can press these keys to
adjust the ring volume.
a Speed Dial
Lets you look up and dial numbers that are
stored in the memory.
d or c
Press to scroll backward or forward to a
menu selection.
Also, press to choose options.
a or b
Press to scroll through the menus and options.
Menu
Access the main menu.
OK
Choose a setting.
Clear/Back
Press to cancel the current setting.
345
67
345
6
7
Chapter 1
8
5 Start keys:
Colour Start
Lets you start sending faxes or making
copies in full colour. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).
Mono Start
Lets you start sending faxes or making
copies in monochrome. Also lets you start a
scanning operation (in colour or mono
depending on the scanning setting in the
ControlCenter software).
6 Stop/Exit
Stops an operation or exits from a menu.
7 LCD (liquid crystal display)
Displays messages on the screen to help you
set up and use your machine.
Also, you can adjust the angle of the LCD
display by lifting it.
8 Ink Management (MFC-680CN only)
Lets you clean the print head, check the print
quality, and check the available ink volume.
9FaxPreview
Lets you preview incoming and outgoing faxes
on the LCD.
10 Microphone
Picks up your voice when you speak to another
party using Speaker Phone.
11 Power Save
Lets you put the machine into Power Save
mode.
12 TAD keys:
Digital TAD
Turns the Telephone Answering Device
(TAD) on or off. Will also flash if you have
new messages.
Play/Record (MFC-680CN only)
Plays voice messages stored in the
memory. Will also let you record telephone
calls.
Play (MFC-885CW only)
Plays voice messages stored in memory.
Erase/Mute (MFC-680CN only)
Puts the current phone call on hold. Also,
deletes voice messages.
Erase (MFC-885CW only)
Deletes voice messages.
LCD display indications 1
The LCD shows the current machine status
when the machine is idle.
1 Wireless Status
A four level indicator shows the current
wireless signal strength if you are using a
wireless connection.
2 Memory Status
Lets you see the available memory in the
machine.
3 Ink indicator
Lets you see the available ink volume.
4 Current Receive Mode
Lets you see the current receive mode.
Fax (Fax only)
F/T (Fax/Tel)
TAD (Msg Ctr)
Mnl (Manual)
5 Voice messages in the machine’s memory.
Shows how many received voice messages
are in the memory.
6 Faxes in memory
Shows how many received faxes are in the
memory.
0Max
21.12.2007
21.12.2007
21.12.2007
Fax
Fax
Fax
12:45
12:45
12:45
Mem.
Mem.
Mem.
12 3 4
5 6
General Information
9
1
Basic Operations 1
The following steps show how to change a
setting in the machine. In this example the
Mode Timer setting is changed from
2 minutes to 30 seconds.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Mode Timer.
d Press d or c to choose 30Secs.
Press OK.
You can see the current setting on the
LCD:
e Press Stop/Exit.
LAN
MENU
Fax
Machine Info.
Initial Setup
Print Reports
Select & Press
OK
General Setup
General Setup
General Setup
Paper Size
Paper Size
MENU
Select & Press
OK
Mode
Mode
T
T
imer
imer
Paper
Paper
T
T
ype
ype
2Mins
2Mins
Plain Paper
Plain Paper
V
V
olume
olume
Auto Daylight
Auto Daylight
A4
A4
On
On
General Setup
General Setup
MENU
Select & Press
OK
Mode
Mode
T
T
imer
imer
Paper
Paper
T
T
ype
ype
30Secs
30Secs
Plain Paper
Plain Paper
V
V
olume
olume
Auto Daylight
Auto Daylight
A4
A4
On
On
Paper Size
Paper Size
General Setup
General Setup
MENU
Select & Press
OK
Mode
Mode
T
T
imer
imer
Paper
Paper
T
T
ype
ype
30Secs
30Secs
Plain Paper
Plain Paper
V
V
olume
olume
Auto Daylight
Auto Daylight
A4
A4
On
On
Paper Size
Paper Size
10
2
Loading documents 2
You can send a fax, make copies, and scan
from the ADF (automatic document feeder)
and from the scanner glass.
Using the ADF 2
The ADF can hold up to 10 pages and feeds
each sheet individually. Use standard
80 g/m
2
paper and always fan the pages
before putting them in the ADF.
Recommended environment 2
Document Sizes Supported 2
How to load documents 2
CAUTION
DO NOT pull on the document while it is
feeding.
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.
DO NOT use cardboard, newspaper or
fabric.
Make sure documents written with ink are
completely dry.
a Fan the pages well. Make sure you put
the documents face down, top edge
first in the ADF until you feel them touch
the feed roller.
b Adjust the paper guides to fit the width of
your documents.
c Unfold the ADF Document Output
Support Flap (1).
CAUTION
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
Loading documents and paper 2
Temperature: 20° C to 30° C
Humidity: 50% to 70%
Paper:
80 g/m
2
A4
Length: 148 to 355.6 mm
Width: 148 to 215.9 mm
Weight:
64 to 90 g/m
2
1
Loading documents and paper
11
2
Using the scanner glass 2
You can use the scanner glass to fax, copy or
scan pages of a book or one page at a time.
Document Sizes Supported 2
How to load documents 2
Note
To use the scanner glass, the ADF must
be empty.
a Lift the document cover.
b Using the document guidelines on the
left, centre the document face down on
the scanner glass.
c Close the document cover.
CAUTION
If you are scanning a book or thick
document, DO NOT slam the cover down or
press on it.
Scannable area 2
The scannable area depends on the settings
in the application you are using. The figures
below show the areas you cannot scan on
paper.
Length: Up to 297 mm
Width: Up to 215.9 mm
Weight: Up to 2 kg
Usage Document
Size
Top (1)
Bottom (2)
Left (3)
Right (4)
Fax Letter 3 mm 4 mm
A4 3 mm 1 mm
Copy Letter 3 mm 3 mm
A4 3 mm 3 mm
Scan Letter 3 mm 3 mm
A4 3 mm 0 mm
3
4
1
2
Chapter 2
12
Acceptable paper and
other media 2
The print quality can be affected by the type
of paper you use in the machine.
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper you load.
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.
We recommend testing various paper types
before buying large quantities.
For best results, use Brother paper.
When you print on inkjet paper (coated
paper), transparencies and photo paper,
be sure to choose the correct media in the
‘Basic’ tab of the printer driver or in the
Paper Type setting of the menu. (See
Paper Type on page 23.)
When you print on Brother photo paper,
load the instruction sheet included with the
photo paper in the paper tray first, and
then put the photo paper on top of the
instruction sheet.
When you use transparencies or photo
paper, remove each sheet at once to
prevent smudging or paper jams.
Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
Recommended media 2
To get the best print quality, we suggest using
Brother paper. (See table below.)
If Brother paper is not available in your
country, we recommend testing various
papers before purchasing large quantities.
We recommend using ‘3M Transparency
Film’ when you print on transparencies.
Handling and using media 2
Store paper in its original packaging, and
keep it sealed. Keep the paper flat and away
from moisture, direct sunlight and heat.
The coated side of photo paper is shiny.
Avoid touching the shiny (coated) side.
Load photo paper with the shiny side
facing down.
Avoid touching either side of transparencies
because they absorb water and perspiration
easily, and this may cause decreased
output quality. Transparencies designed for
laser printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.
Improper Setup
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
1 2 mm or longer
• Extremely shiny or highly textured paper
• Paper already printed on by a printer
• Paper that cannot be arranged uniformly
when stacked
• Paper made with a short grain
Brother paper
Paper Type Item
A4 Plain BP60PA
A4 Glossy Photo BP61GLA
A4 Inkjet (Matte) BP60MA
10 x 15 cm Glossy Photo
BP61GLP
1
1
Loading documents and paper
13
2
Paper capacity of the output paper
tray 2
Up to 50 sheets of 20 lb Letter or 80 g/m
2
A4
paper.
Transparencies or photo paper must be
picked up from the output paper tray one
page at a time to avoid smudging.
Choosing the right media 2
Paper type and size for each operation 2
Paper Type Paper Size Usage
Fax Copy Photo
Capture
Printer
Cut Sheet Letter 216 × 279 mm (8 1/2 × 11 in.) Yes Yes Yes Yes
A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes
Legal 216 × 356 mm (8 1/2 × 14 in.) Yes Yes – Yes
Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) – – – Yes
JIS B5 182 × 257 mm (7.2 × 10.1 in.) – – – Yes
A5 148 × 210 mm (5.8 × 8.3 in.) – Yes – Yes
A6 105 × 148 mm (4.1 × 5.8 in.) – – – Yes
Cards Photo 10 × 15 cm (4 × 6 in.) – Yes Yes Yes
Photo L 89 × 127 mm (3 1/2 × 5 in.) – – – Yes
Photo 2L 13 × 18 cm (5 × 7 in.) – – Yes Yes
Index Card 127 × 203 mm (5 × 8 in.) ––– Yes
Post Card
1
100 × 148 mm (3.9 × 5.8 in.) – – – Yes
Post Card
2 (Double)
148 × 200 mm (5.8 × 7.9 in.) – – – Yes
Envelopes C5
Envelope
162 × 229 mm (6.4 × 9 in.) – – – Yes
DL
Envelope
110 × 220 mm (4.3 × 8.7 in.) – – – Yes
COM-10 105 × 241 mm (4 1/8 × 9 1/2 in.) – – – Yes
Monarch 98 × 191 mm (3 7/8 × 7 1/2 in.) – – – Yes
JE4
Envelope
105 × 235 mm (4.1 × 9.3 in.) – – – Yes
Transparencies
Letter 216 × 279 mm (8 1/2 × 11 in.) – Yes – Yes
A4 210 × 297 mm (8.3 × 11.7 in.) – Yes – Yes
Chapter 2
14
Paper weight, thickness and capacity 2
1
Up to 50 sheets for Legal size paper 80 g/m
2
.
Up to 100 sheets of A4 80 g/m
2
paper.
2
For Photo 10×15cm and Photo L paper, use the photo paper tray. (See Loading photo paper on page 18.)
Paper Type Weight Thickness No. of
sheets
Cut
Sheet
Plain Paper
64 to 120 g/m
2
0.08 to 0.15 mm
100
1
Inkjet Paper
64 to 200 g/m
2
0.08 to 0.25 mm 20
Glossy Paper
Up to 220 g/m
2
Up to 0.25 mm
20
2
Cards Photo Card
Up to 220 g/m
2
Up to 0.25 mm
20
2
Index Card
Up to 120 g/m
2
Up to 0.15 mm 30
Post Card
Up to 200 g/m
2
Up to 0.23 mm 30
Envelopes
75 to 95 g/m
2
Up to 0.52 mm 10
Transparencies – – 10
Loading documents and paper
15
2
Loading paper and
other media 2
Note
To print on Photo L or 10 x 15 cm paper,
see Loading photo paper on page 18.
a If the paper support flap is open, close it,
and then pull the paper tray completely
out of the machine.
Lift the output paper tray cover (1).
b Press and slide the paper side guides
(1) and paper length guide (2) to fit the
paper size.
c Fan the stack of paper well to avoid
paper jams and misfeeds.
Note
Always make sure that the paper is not
curled.
1
1
2
Chapter 2
16
d Gently put the paper into the paper tray
print side down and top edge first.
Check that the paper is flat in the tray.
Note
When you use Legal size paper, press
and hold the universal guide release
button as you slide out the front of the
paper tray.
e Gently adjust the paper side guides to
the paper with both hands.
Make sure the paper side guides touch
the sides of the paper.
Note
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
f Close the output paper tray cover.
Loading documents and paper
17
2
g Slowly push the paper tray completely
into the machine.
h While holding the paper tray in place,
pull out the paper support (1) until it
clicks and unfold the paper support
flap (2).
Note
Do not use the paper support flap for
Legal paper.
Loading envelopes and post
cards 2
About envelopes 2
Use envelopes that weigh from 75 to
95 g/m
2
(20 to 25 lb).
Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first.
CAUTION
DO NOT use any of the following types of
envelopes, as they will cause paper feed
problems:
• That are of a baggy construction.
• That are embossed (have raised writing
on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
Glue Double flap
Chapter 2
18
How to load envelopes and post cards2
a Before loading, press the corners and
sides of the envelopes or post cards to
make them as flat as possible.
Note
If the envelopes or post cards are ‘double-
feeding’, put one envelope or post card in
the paper tray at a time.
b Put the envelopes or post cards into the
paper tray with the address side down
and the leading edge (top of the
envelopes) in first . Slide the paper side
guides (1) and paper length guide (2) to
fit the size of the envelopes or post
cards.
If you have problems when printing on
envelopes, try the following suggestions:
2
a Open the envelope flap.
b Make sure the open flap is either to the
side of the envelope or to the back edge
of the envelope when printing.
c Adjust the size and margin in your
application.
Loading photo paper 2
Use the photo paper tray, which has been
assembled on the top of the output paper tray
cover, to print on photo 10×15cm and photo L
size paper. When you use the photo paper
tray, you do not have to take out the paper
that is in the tray beneath it.
a Press the photo paper tray release
button with your left thumb and push the
photo paper tray backward until it clicks
into the photo printing position.
1 Photo Paper Tray
2
1
1
Loading documents and paper
19
2
b Press and slide the paper side
guides (1) and paper length guide (2) to
fit the paper size.
c Put the photo paper into the photo paper
tray and gently adjust the paper side
guides to the paper.
Make sure the paper side guides touch
the sides of the paper.
Note
• Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
• Always make sure that the paper is not
curled.
d When you have finished printing photos
return the photo paper tray to the normal
printing position.
Press the photo paper tray release
button with your left thumb and pull the
photo paper tray forward until it clicks.
Removing small printouts
from the machine 2
When the machine ejects small paper onto
the output paper tray you may not be able to
reach it. Make sure printing has finished, and
then pull the tray completely out of the
machine.
1
2
Chapter 2
20
Printable area 2
The printable area depends on the settings in the application you are using. The figures below
show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the
shaded areas when the Borderless print feature is available and turned on.
Note
The Borderless feature is not available for envelopes.
Cut Sheet Paper Envelopes
Top (1) Bottom (2) Left (3) Right (4)
Cut Sheet 3 mm) 3 mm 3 mm 3 mm
Envelopes 12 mm 24 mm 3 mm 3 mm
3
4
1
2
3
4
1
2
21
3
3
Power Save mode 3
When the machine is idle, you can put the
machine into Power Save mode by pressing
the Power Save key. You can still receive
telephone calls in Power Save mode. For
further information on receiving faxes in the
power save condition, please see the table on
page 22. The delayed faxes that have been
set up will be sent. You can even retrieve
faxes using Remote Retrieval if you are away
from your machine. If you want to do other
operations, you must take the machine out of
Power Save mode.
Note
If you have connected an external
telephone or TAD, it is always available.
Putting your machine in
Power Save mode 3
a Press and hold down the Power Save
key until the LCD shows
Shutting Down.
The LCD will stay on for a few seconds
before going off.
Bringing your machine out of
Power Save mode 3
a Press the Power Save key.
The LCD shows the date and time.
Note
• Even if you have put the machine into
Power Save mode, it will periodically clean
the print head to preserve print quality.
• If you unplug the AC power cord, no
machine operations will be available.
• You can customize Power Save mode so
that, apart from automatic head cleaning,
no machine operations are available. (See
Power Save setting on page 21.)
Power Save setting 3
You can customize the machine's
Power Save key. The factory setting is Fax
Receive:On. Your machine can receive
faxes or calls even when the machine is in
Power Save mode. If you do not want your
machine to receive faxes or calls, turn this
setting to Fax Receive:Off.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
P.Save Setting.
d Press d or c to choose Fax
Receive:Off (or Fax Receive:On).
Press OK.
e Press Stop/Exit.
General setup 3
Chapter 3
22
1
You cannot receive a fax with Mono Start or
Colour Start.
2
You can receive telephone calls by lifting the handset
(MFC-680CN) or using the cordless handset
(MFC-885CW).
3
When an external TAD is connected and Fax Detect
is turned on.
4
Set before you switch off the machine.
Mode Timer 3
The machine has four temporary mode keys
on the control panel: Fax, Scan, Copy and
PhotoCapture. You can change the amount
of time the machine takes after the last Scan,
Copy or PhotoCapture operation before it
returns to Fax mode. If you choose Off, the
machine stays in the mode you used last.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Mode Timer.
d Press d or c to choose 0Sec, 30Secs,
1Min, 2Mins, 5Mins or Off.
Press OK.
e Press Stop/Exit.
On/Off
setting
Receive
mode
Available operations
Fax
Receive:
On
12
(factory
setting)
Fax Only
Fax/Tel
Manual
3
Fax Receive
Fax Detect
Delayed Fax
4
Fax Forward
4
Fax Storage
4
Fax Preview
4
PC Fax Receive
4
Remote Retrieval
4
TAD Fax Receive
Recording Incoming
Message
Fax Detect
Delayed Fax
4
Fax Forward
4
Fax Storage
4
Fax Preview
4
PC Fax Receive
4
Remote Retrieval
4
Fax
Receive:
Off
— No machine
operations will be
available other than
cleaning the print
head.
General setup
23
3
Paper settings 3
Paper Type 3
To get the best print quality, set the machine
for the type of paper you are using.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Paper Type.
d Press d or c to choose Plain Paper,
Inkjet Paper, Brother Photo,
Other Photo or Transparency.
Press OK.
e Press Stop/Exit.
Note
The machine ejects paper with printed
surfaces face up onto the paper tray in
front of the machine. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.
Paper Size 3
You can use five sizes of paper for printing
copies: Letter, Legal, A4, A5, and 10 × 15 cm
(4 × 6 in.) and three sizes for printing faxes:
Letter, Legal and A4. When you change the
size of paper you load in the machine, you will
need to change the paper size setting at the
same time so your machine can fit an
incoming fax on the page.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Paper Size.
d Press d or c to choose Letter, Legal,
A4, A5 or 10x15cm.
Press OK.
e Press Stop/Exit.
Chapter 3
24
Volume Settings 3
Ring Volume 3
You can choose a range of ring volume
levels, from High to Off.
While in Fax mode , press d or c
to adjust the volume level. The LCD shows
the current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it.You can also change the volume
through the menu, by following the
instructions below:
Setting the Ring Volume from the
menu 3
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Volume.
Press OK.
d Press a or b to choose Ring.
e Press d or c to choose Low, Med, High
or Off.
Press OK.
f Press Stop/Exit.
Beeper Volume 3
When the beeper is on, the machine will beep
when you press a key, make a mistake or
after you send or receive a fax.
You can choose a range of volume levels,
from High to Off.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Volume.
Press OK.
d Press a or b to choose Beeper.
e Press d or c to choose Low, Med, High
or Off.
Press OK.
f Press Stop/Exit.
Speaker Volume 3
You can choose a range of speaker volume
levels, from High to Off.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Volume.
Press OK.
d Press a or b to choose Speaker.
e Press d or c to choose Low, Med, High
or Off.
Press OK.
f Press Stop/Exit.
Note
• You can adjust the speaker volume while
you are listening to your outgoing
message (OGM) and incoming messages
(ICM’s) by pressing d or c .
• If you turn Incoming Recording Monitor to
OFF the Speaker for screening calls will
be disabled and you won’t hear callers
leaving messages. The volume for other
operations can still be controlled using
d or c .
General setup
25
3
Automatic Daylight
Savings Time 3
You can set the machine to change
automatically for daylight savings time. It will
reset itself forward one hour in the Spring and
backward one hour in the Autumn. Make sure
you have set the correct date and time in the
Date&Time setting.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
Auto Daylight.
d Press d or c to choose Off (or On).
Press OK.
e Press Stop/Exit.
LCD display 3
LCD Contrast 3
You can adjust the LCD contrast for a sharper
and more vivid display. If you are having
difficulty reading the LCD, try changing the
contrast setting.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose LCD Settings.
Press OK.
d Press a or b to choose LCD Contrast.
e Press d or c to choose Light, Med or
Dark.
Press OK.
f Press Stop/Exit.
Setting the backlight
brightness 3
If you are having difficulty reading the LCD,
try changing the brightness setting.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose LCD Settings.
Press OK.
d Press a or b to choose Backlight.
e Press d or c to choose Light or Dark.
Press OK.
f Press Stop/Exit.
Chapter 3
26
Setting the Dim Timer for the
backlight 3
You can set how long the LCD backlight stays
on after the last key press.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose LCD Settings.
Press OK.
d Press a or b to choose Dim Timer.
e Press d or c to choose 10Secs,
20Secs, 30Secs or Off.
Press OK.
f Press Stop/Exit.
Setting the Off Timer 3
You can set how long the LCD stays on after
the last key press. This is a power saving
feature. The machine can print and scan from
your computer and receive faxes and voice
calls when the LCD is off.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose LCD Settings.
Press OK.
d Press a or b to choose Off Timer.
e Press d or c to choose 1Min, 2Mins,
3Mins, 5Mins, 10Mins, 30Mins or
Off.
Press OK.
f Press Stop/Exit.
Note
When the display is off you can press any
key to turn it back on.
General setup
27
3
Setting the Wallpaper 3
You can change the wallpaper.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose LCD Settings.
Press OK.
d Press a or b to choose Wallpaper.
Press OK.
e Press a or b to choose a wallpaper.
Press OK.
f Press Stop/Exit.
28
4
Memory Security 4
Memory Security lets you prevent
unauthorized access to the machine. You will
not be able to continue to schedule Delayed
Faxes or Polling jobs. However, any pre-
scheduled Delayed Faxes will be sent even if
you turn on Memory Security, so they will not
be lost.
While Memory Security is On, the following
operations are available:
Receiving faxes into memory (limited by
memory capacity)
Fax Forwarding (If Fax Forwarding was
already On)
Remote retrieval (If Fax Storage was
already On)
Cordless handset (MFC-885CW only)
• Making a call
• Receiving a call
• Viewing Caller ID (with subscriber
service)
While Memory Security is on, the following
operations are NOT available:
Printing received faxes
Sending faxes
Copying
PC printing
Scanning
PhotoCapture
PC Fax Receive
Cordless handset (MFC-885CW only)
• Intercom
• Transfer a call
• Register cordless handset
Operation from control panel
Note
• To print the faxes in memory, turn off
Memory Security.
• You must turn off PC Fax Receive before
you can turn on Memory Security. (See
Turning off Advanced Fax Operations
on page 70.)
• If you forget the Memory Security
password, please call your Brother dealer
for service.
Setting and changing the
memory security password 4
Note
If you have already set the password, you
will not need to set it again.
Setting a password for the first time 4
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose Mem Security.
Press OK.
e Enter a 4-digit number for the password.
Press OK.
f When the LCD shows Verify:,
re-enter the password.
Press OK.
g Press Stop/Exit.
Security features 4
Security features
29
4
Changing your memory security
password 4
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose Mem Security.
Press OK.
e Press a or b to choose Set Password.
Press OK.
f Enter the registered 4-digit number for
the current password.
Press OK.
g Enter a 4-digit number for a new
password.
Press OK.
h When the LCD shows Verify:,
re-enter the new password.
Press OK.
i Press Stop/Exit.
Turning the memory security
on/off 4
Turning on the memory security lock 4
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose Mem Security.
Press OK.
e Press a or b to choose Set Security.
Press OK.
f Enter the registered 4-digit password.
Press OK.
The machine goes offline and the LCD
shows Secure Mode.
Note
If there is a power failure the data will stay
in memory for approximately 24 hours.
Turning off the memory security 4
a Press Menu.
b Enter the registered 4-digit password.
Press OK.
Memory Security is automatically turned
off.
Note
If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in Secure
mode until the registered password is
entered.
Chapter 4
30
Section II
Fax II
Sending a fax 32
Receiving a Fax 39
Telephone and External devices 45
Dialling and storing numbers 54
Digital TAD 61
Advanced fax operations (Monochrome only) 65
Printing Reports 74
Polling 76
32
5
Entering Fax mode 5
When you want to send a fax, or change fax
send or receive settings, press the
(Fax) key to illuminate it in green.
The LCD shows:
Press a or b to scroll through the Fax key
options. Some functions are only available
when sending monochrome faxes.
Fax Resolution (See page 36.)
Contrast (See page 35.)
Speed Dial (See page 54.)
Outgoing Call (See page 55.)
Caller ID hist.
(UK and Ireland only) (See page 55.)
Broadcasting (See page 34.)
Delayed Fax (See page 37.)
Batch TX (See page 37.)
Real Time TX (See page 36.)
Polled TX (See page 78.)
Polling RX (See page 76.)
Overseas Mode (See page 37.)
Scan Size (See page 33.)
Set New Default (See page 38.)
Factory Reset (See page 38.)
When the option you want is highlighted,
press OK.
Faxing from the ADF 5
a Press (Fax).
b Put the document face down in the ADF.
(See Using the ADF on page 10.)
c Enter the fax number using the dial pad
or Speed Dial.
Note
You can preview a fax message before
sending it by pressing Fax Preview.
(See How to preview an outgoing
fax on page 68.)
d Press Mono Start or Colour Start.
The machine starts scanning the
document.
Note
• To cancel, press Stop/Exit.
• If you send a black & white fax when the
memory is full, it will be sent in real time.
Sending a fax 5
Fax Resolution
FAX/TEL
Standard
Auto
Speed Dial
Outgoing Call
Contrast
Fax Start Press
Sending a fax
33
5
Faxing from the scanner glass5
You can use the scanner glass to fax pages
of a book one at a time. The documents can
be up to letter or A4 size.
You cannot send multiple pages for colour faxes.
Note
Since you can only scan one page at a
time, it is easier to use the ADF if you are
sending a multiple page document.
a Press (Fax).
b Load your document face down on the
scanner glass. (See Using the scanner
glass on page 11)
c Enter the fax number using the dial pad
or Speed Dial.
Note
You can preview a fax message before
sending it by pressing Fax Preview. For
details, see How to preview an outgoing
fax on page 68.
d Press Mono Start or Colour Start.
If you press Mono Start, the
machine starts scanning the first
page. Go to step e.
If you press
Colour Start
, the
machine starts sending the document.
e Do one of the following:
To send a single page, press
2
to
choose
No
(or press
Mono Start
again).
The machine starts sending the
document.
To send more than one page, press
1 to choose Yes and go to step f.
f Put the next page on the scanner glass.
Press OK.
The machine starts scanning the page.
(Repeat steps e and f for each
additional page.)
Faxing Letter size documents
from the scanner glass 5
When documents are Letter size, you need to
set Scan Size to Letter. If you do not, the side
portion of the faxes will be missing.
a Press (Fax).
b Press a or b to choose Scan Size.
c Press d or c to choose Letter.
Note
You can save the setting you use most
often by setting it as default. (See
page 38.)
Colour fax transmission 5
Your machine can send a colour fax to
machines that support this feature.
Colour faxes cannot be stored in the memory.
When you send a colour fax, the machine will
send it in real time (even if Real Time TX is
set to Off).
Cancelling a fax in progress 5
If you want to cancel a fax while the machine
is scanning, dialling or sending, press
Stop/Exit.
Chapter 5
34
Broadcasting
(Monochrome only) 5
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups, Speed Dial
numbers and up to 50 manually dialled
numbers in the same broadcast.
After the broadcast is finished, a Broadcast
Report will be printed.
a Press (Fax).
b Load your document.
c Press a or b to choose Broadcasting.
Press OK.
d Do one of the following:
Press a or b to choose Add Number
and enter a number using a dial pad.
Press OK.
Press a or b to choose Speed Dial
and OK. Press a or b to choose
Alphabetical Order or
Numerical Order and OK. Press
a or b to select a number and OK.
e After you have entered all the fax
numbers by repeating step d, press a
or b to choose Complete.
Press OK.
f Press Mono Start.
Note
• If you did not use up any of the numbers
for Groups, you can ‘broadcast’ faxes to
as many as 210 (MFC-680CN) or 250
(MFC-885CW) different numbers.
• The available memory will vary depending
on the types of jobs in the memory and the
number of locations used for broadcasting.
If you broadcast to the maximum numbers
available, you will not be able to use dual
access and delayed fax.
• If the memory is full, press Stop/Exit to
stop the job. If more than one page has
been scanned, press Mono Start to send
the portion that is in the memory.
Cancelling a Broadcast in
progress 5
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Remaining Jobs.
Press OK.
The LCD will show the fax number being
dialled and the Broadcast job number.
d Press OK.
The LCD will ask you the following
message:
Cancel Job?
Yes i Press 1
No i Press 2
e Press 1 to clear the number being
dialled.
The LCD will then show the Broadcast
job number.
f Press OK.
The LCD will ask you the following
message:
Cancel Job?
Yes i Press 1
No i Press 2
g Press 1 to cancel the Broadcast.
h Press Stop/Exit.
Sending a fax
35
5
Additional sending
operations 5
Sending faxes using multiple
settings 5
When you send a fax you can choose any
combination of these settings: resolution,
contrast, overseas mode, delayed fax timer,
polling transmission and real time
transmission.
a Press (Fax).
The LCD shows:
b Press a or b to choose a setting you
want to change.
c Press d or c to choose an option.
d Go back to b to change more settings.
Note
• Most settings are temporary and the
machine returns to its default settings after
you send a fax.
• You can save some of the settings you
use most often by setting them as default.
These settings will stay until you change
them again. (See Setting your changes as
a new default on page 38.)
Contrast 5
If your document is very light or very dark, you
may want to change the contrast. For most
documents the factory setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Use Light when sending a light document.
Use Dark when sending a dark document.
a Press (Fax).
b Press a or b to choose Contrast.
c Press d or c to choose Auto, Light or
Dark.
Note
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
• When you send a colour fax.
• When you choose Photo as the Fax
Resolution.
Fax Resolution
FAX/TEL
Standard
Auto
Speed Dial
Outgoing Call
Contrast
Fax Start Press
Chapter 5
36
Changing fax resolution 5
The quality of a fax can be improved by
changing the fax resolution.
a Press (Fax).
b Press a or b to choose
Fax Resolution.
c Press d or c to choose the resolution
you want.
Note
You can choose four different resolution
settings for monochrome faxes and two
for colour.
If you choose S.Fine or Photo and then
use the Colour Start key to send a fax,
the machine will send the fax using the
Fine setting.
Dual access
(Monochrome only) 5
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number and available memory.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
Note
If the Out of Memory message appears
while scanning documents, press
Stop/Exit to cancel or Mono Start to send
the scanned pages.
Real time transmission 5
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the telephone line
is free, the machine will start dialling and
sending.
If the memory is full or you are sending a
colour fax, the machine will send the
document in real time (even if
Real Time TX is set to Off).
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can
turn on Real Time TX.
a Press (Fax).
b Press a or b to choose Real Time TX.
c Press d or c to choose On.
Press OK.
Note
In real time transmission, the automatic
redial feature does not work when using
the scanner glass.
Monochrome
Standard Suitable for most typed
documents.
Fine Good for small print and
transmits a little slower than
Standard resolution.
S.Fine Good for small print or artwork
and transmits slower than Fine
resolution.
Photo Use when the document has
varying shades of grey or is a
photograph. This has the
slowest transmission.
Colour
Standard Suitable for most typed
documents.
Fine Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
Sending a fax
37
5
Overseas Mode 5
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on the Overseas mode. After you send a fax
using this feature, the feature will turn itself
off.
a Press (Fax).
b Load your document.
c Press a or b to choose
Overseas Mode.
d Press d or c to choose On (or Off).
Press OK.
Delayed Faxing
(Monochrome only) 5
During the day you can store up to 50 faxes
in the memory to be sent within 24-hours.
These faxes will be sent at the time of day you
enter in step e.
a Press (Fax).
b Load your document.
c Press a or b to choose Delayed Fax.
d Press d or c to choose On.
Press OK.
e Enter the time you want the fax to be
sent (in 24-hour format).
(For example, enter 19:45 for 7:45 PM.)
Press OK.
Note
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
Delayed Batch Transmission
(Monochrome only) 5
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
a Press (Fax).
b Press a or b to choose Batch TX.
c Press d or c to choose On.
Press OK.
d Press Stop/Exit.
Checking and cancelling
waiting jobs 5
You can check which jobs are still waiting in the
memory to be sent and cancel a job. (If there are
no jobs, the LCD shows
No Jobs Waiting
.)
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c
Press
a
or
b
to choose
Remaining Jobs
.
Press OK.
Any waiting jobs appear on the LCD.
d Press a or b to scroll through the jobs
and choose the job you want to cancel.
Press OK.
e Do one of the following:
To cancel, press 1 to choose Yes.
If you want to cancel another job go
to step d.
To exit without cancelling, press 2 to
choose No.
f When you have finished, press
Stop/Exit.
Chapter 5
38
Setting your changes as a
new default 5
You can save the fax settings for
Fax Resolution, Contrast,
Real Time TX and Scan Size you use
most often by setting them as default. These
settings will stay until you change them again.
a Press (Fax).
b Press a or b to choose your new setting.
Press OK.
Repeat this step for each setting you
want to change.
c After changing the last setting, press a
or b to choose Set New Default.
Press OK.
d Press 1 to choose Yes.
e Press Stop/Exit.
Restoring all settings to the
factory settings 5
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
a Press (Fax).
b Press a or b to choose
Factory Reset.
Press OK.
c Press 1 to choose Yes.
d Press Stop/Exit.
Sending a fax manually 5
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
a Press (Fax).
b Load your document.
c To listen for a dial tone press
Speaker Phone or pick up the handset.
(MFC-885CW) Press
Speaker Phone
on the machine or press
on the cordless handset.
d Dial the fax number.
e When you hear the fax tone, press
Mono Start or Colour Start.
If you are using the scanner glass press
1 on the machine to send a fax.
f If you picked up the handset replace it.
Sending a fax at the end of a
conversation 5
At the end of a conversation you can send a
fax to the other party before you both hang up.
a Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
b Load your document.
c Press Mono Start or Colour Start.
If you are using the scanner glass,
press 1 to send a fax.
d Replace the handset.
Out of Memory message 5
If you get an Out of Memory message
while scanning the first page of a fax, press
Stop/Exit to cancel the fax.
If you get an Out of Memory message
while scanning a subsequent page, you will
have the option to press Mono Start to send
the pages scanned so far, or to press
Stop/Exit to cancel the operation.
Note
If you get an Out of Memory message
while faxing and you do not want to delete
your stored faxes to clear the memory,
you can send the fax in real time. (See
Real time transmission on page 36.)
39
6
6
Receive modes 6
You must choose a receive mode depending on the external devices and telephone services you
have on your line.
Choosing the Receive Mode 6
By default, your machine will automatically receive any faxes that are sent to it. The diagram below
will help you choose the correct mode.
For more detailed information on the receive modes, see Using receive modes on page 40.
To set a receive mode follow the instructions below.
a Press Menu.
b Press a or b to choose Initial Setup.
Press OK.
c Press a or b to choose Receive Mode.
d Press d or c to choose Fax Only, Fax/Tel, or Manual.
Press OK.
e Press Stop/Exit.
The LCD will display the current receive mode.
Receiving a Fax 6
Do you want to use the telephone features of your machine (if available) or
an external telephone or external telephone answering device connected
on the same line as the machine?
Yes
Fax Only
No
Yes
No
No
Manual
Yes
Fax/Tel
Are you using the voice message function of an external telephone
answering device?
Do you want the machine to answer fax and
telephone calls automatically?
Are you using the built-in TAD?
See Digital TAD.
No
Yes
* We recommend you set Fax Detect to On.
Manual*
Chapter 6
40
Using receive modes 6
Some receive modes answer automatically
(Fax Only and Fax/Tel). You may want to
change the ring delay before using these
modes. See Ring Delay on page 41.
Fax only 6
Fax only mode will automatically answer
every call as a fax call.
Fax/Tel 6
Fax/Tel mode helps you automatically
manage incoming calls, by recognizing
whether they are fax or voice calls and
dealing with them in one of the following
ways:
Faxes will be automatically received.
Voice calls will start the F/T ring to tell you
to pick up the line. The F/T ring is a fast
double ring made by your machine.
Also see F/T Ring Time (Fax/Tel mode only)
on page 41 and Ring Delay on page 41.
Manual 6
Manual mode turns off all automatic
answering functions unless you are using the
BT Call Sign feature or you are using an
external TAD.
To receive a fax in manual mode press
Speaker Phone or lift the handset of the
machine. When you hear fax tones (short
repeating beeps) press Mono Start or
Colour Start. You can also use the Fax
Detect feature to receive faxes by lifting a
handset on the same line as the machine.
Also see Fax Detect on page 42.
TAD 6
TAD helps you automatically manage
incoming calls, by recognising whether they
are fax or voice calls and dealing with them in
one of the following ways:
Faxes will be automatically received.
Voice callers can record a message.
To set up the TAD mode, see page 61.
If TAD Mode is On, it will override
your receive mode setting. The
screen shows TAD.
If TAD Mode is Off, the receive
mode returns to your original
setting. (See TAD-Mode for internal
TAD on page 61.)
Receiving a Fax
41
6
Receive mode settings 6
Ring Delay 6
The Ring Delay sets the number of times the
machine rings before it answers in Fax Only
or Fax/Tel mode. If you have external or
extension telephones on the same line as the
machine choose the maximum number of
rings.
(See Operation from extension telephones
on page 51 and Fax Detect on page 42.)
If toll saver is On, then the ring delay setting
has no effect. See Setting toll saver
on page 64.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose Ring Delay.
Press OK.
e Press d or c to choose how many times
the line rings before the machine
answers.
Press OK.
If you choose 0, the line will not ring at
all.
f Press Stop/Exit.
F/T Ring Time
(Fax/Tel mode only) 6
If you set the Receive Mode to Fax/Tel, you
need to decide how long the machine will
signal you with its special pseudo/double-ring
when you have a voice call. If it's a fax call,
the machine receives the fax.
This pseudo/double-ring happens after the
initial ringing from the telephone company.
Only the machine rings and no other
telephones on the same line will ring with the
special pseudo/double-ring. However, you
can still answer the call on any telephone.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose
F/T Ring Time.
e Press d or c to choose how long the
machine will ring to alert you that you
have a voice call (20, 30, 40 or 70
seconds).
Press OK.
f Press Stop/Exit.
Note
Even if the caller hangs up during the
pseudo/double-ringing, the machine will
continue to ring for the set time.
Chapter 6
42
Fax Detect 6
If Fax Detect is On: 6
The machine receives a fax call
automatically, even if you answer the call.
When you see Receiving on the LCD or
when you hear “chirps” through the handset
you are using, just replace the handset. Your
machine will do the rest.
If Fax Detect is Semi: 6
The machine will only receive a fax call
automatically if you answered it using the
machine’s handset, cordless handset or
Speaker Phone. If you answered at an
extension telephone, press l 5 1. (See
Operation from extension telephones
on page 51.)
If Fax Detect is Off: 6
If you are at the machine and answer a fax
call by lifting the handset, press Mono Start
or Colour Start, then press 2 to receive the
fax.
If you answered at an extension telephone,
press l 5 1. (See Operation from extension
telephones on page 51.)
Note
• If this feature is set to On, but your
machine does not connect a fax call when
you lift an extension or external telephone
handset, press the remote activation code
l 5 1.
• If you send faxes from a computer on the
same telephone line and the machine
intercepts them, set Fax Detect to Off.
• (MFC-885CW) If you typically carry the
cordless handset away from the machine,
we recommend that you turn on Fax
Detect. If Fax Detect is turned off and you
answer a fax call, you will have to go to the
machine and press Mono Start or
Colour Start.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose Fax Detect.
e Press d or c to choose On, Semi (or
Off).
Press OK.
f Press Stop/Exit.
Receiving a Fax
43
6
Additional receiving
operations 6
Printing a reduced incoming
fax 6
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of A4, Letter, Legal size paper. The
machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting. (See Paper Size on page 23.)
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose
Auto Reduction.
e Press d or c to choose On (or Off).
Press OK.
f Press Stop/Exit.
Receiving faxes into memory
(Monochrome only) 6
As soon as the paper tray becomes empty
during fax reception, the LCD shows
No Paper Fed; put some paper in the paper
tray. (See Loading paper and other media
on page 15.) If you are unable to put paper in
the paper tray the following will happen:
If Memory Receive is On: 6
The machine will carry on receving the fax,
with the remaining pages being stored in
memory, if enough memory is available.
Further incoming faxes will also be stored into
memory until the memory is full. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put paper in the tray.
If Memory Receive is Off: 6
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory if enough memory is available. The
machine will then stop automatically
answering calls until paper is put in the paper
tray. To print the last fax you received, put
paper in the tray.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose
Memory Receive.
e Press d or c to choose On (or Off).
Press OK.
f Press Stop/Exit.
Chapter 6
44
Receiving a fax at the end of a
conversation 6
At the end of a conversation you can ask the
other party to send you a fax before you both
hang up.
a Ask the other party to place the
document in their machine and to press
the Start or Send key.
b When you hear the other machine's
CNG tones (slowly repeating beeps),
press Mono Start or Colour Start.
c Press 2 to receive a fax.
d Replace the handset.
Printing a fax from the
memory 6
If you have chosen fax storage, you can still
print a fax from the memory when you are at
your machine. (If you have chosen Fax
Preview see Fax Preview on page 66.)
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
d Press a or b to choose
Print Document.
Press OK.
e Press Mono Start.
Note
When you print a fax from the memory, the
fax data will be erased.
45
7
7
Voice operations 7
Voice calls can be made either with the
handset, the cordless handset (MFC-885CW
only), the speaker phone, an extension or
external telephone, by dialling manually, or
by using Quick Dial numbers.
Note
If you have a MFC-885CW, please also refer to
the DECT™ Handset BCL-D20 User’s Guide.
Making a telephone call 7
a To start a voice call, do one of the
following:
Pick up the handset. (MFC-680CN
only)
Press Speaker Phone.
b When you hear the dial tone, enter a
number using the dial pad, Speed Dial
or Search.
c If you pressed Speaker Phone, speak
clearly toward the microphone .
d To hang up, do one of the following:
Replace the handset. (MFC-680CN
only)
Press Speaker Phone.
Answering calls with the
Speaker Phone 7
When the machine rings, instead of lifting the
handset, press Speaker Phone on the
machine. Speak clearly toward the
microphone . To end the call, press
Speaker Phone.
Note
If you have a bad connection, your caller
might hear your voice echoed during the
call. If you experience this problem, pick
up the handset, or hang up and try the call
again.
Mute 7
For MFC-680CN 7
a Press Erase/Mute to put a call on Hold.
You can replace the handset without
disconnecting the call.
b Pick up the machine's handset or press
Speaker Phone to release the call from
Hold.
Note
You can pick up an extension telephone
and continue speaking without releasing
the call from Hold on the machine.
For MFC-885CW 7
a If you answered by pressing
Speaker Phone on the machine, press
Mute/Intercom on the machine to put a
call on Hold.
b To release the call from Hold, press
Speaker Phone on the machine.
Note
You can pick up an extension telephone
and continue speaking without releasing
the call from Hold on the machine.
Telephone and External devices 7
Chapter 7
46
Tone or Pulse 7
If you have a Pulse dialling service, but need
to send Tone signals (for example, for
telephone banking), follow the instructions
below:
a Press Speaker Phone on the machine.
b Press # on the machine’s control panel.
Any digits dialled after this will send tone
signals.
When you hang up, the machine will return to
the Pulse dialling service.
Fax/Tel mode 7
When the machine is in Fax/Tel mode, it will
use the F/T Ring Time (pseudo/double-
ringing) to alert you to pick up a voice call.
If you are at the machine, you can lift the
handset or press Speaker Phone to answer.
If you are at an extension telephone, you'll
need to lift the handset during the F/T Ring
Time and then press #51 between the
pseudo/double rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing
l 51.
Fax/Tel mode in Power Save
condition 7
When the machine is in Power Save mode
you can receive faxes if the Power Save
setting is Fax Receive:On. (See Power
Save setting on page 21.)
When the machine is in Fax/Tel mode and
F/T rings to tell you to pick up a voice call, you
can only answer by picking up the machine’s
handset or cordless handset.
If you answer before the machine F/T rings,
you can also pick up the call at an external or
extension telephone.
Telephone services 7
Your machine supports the Caller ID
subscriber telephone service that some
telephone companies offer.
Features like Voice Mail, Call Waiting, Call
Waiting/Caller ID, answering services, alarm
systems or other custom features on one
telephone line may create problems with the
operation of your machine.
Note
Caller ID is available for U.K. and Ireland
only.
Caller ID (For U.K. and Ireland
only) 7
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. Call your telephone
company for details. This service shows the
telephone number, or name if it is available,
of your caller as the line rings.
You can use a number in the Caller ID history
to make a phone call, send a fax, add it to
Speed Dial, or delete it from the history. (See
Caller ID history (For U.K. and Ireland only)
on page 55.)
After a few rings, the LCD shows the
telephone number of your caller (and name, if
available). Once you answer a call, the Caller
ID information disappears from the LCD, but
the call information stays stored in the Caller
ID memory.
You can see the first 18 characters of the
number (or name).
The ID Unknown message means the
call originated outside your Caller ID
service area.
The ID Withheld message means the
caller has intentionally blocked
transmission of information.
Telephone and External devices
47
7
You can print a list of the Caller ID information
received by your machine. (See Printing the
Caller ID List on page 47.)
Note
The Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.
Setting the Caller ID to On 7
If you have Caller ID on your line, then this
function should be set to On to display the
caller's telephone number on the LCD as the
telephone rings.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose Caller ID.
Press OK.
e Press a or b to choose On (or Off).
Press OK.
f Press Stop/Exit.
Viewing the Caller ID List 7
If Caller ID is set to On, your machine stores
information for the last thirty calls in the Caller
ID list. You can view or print this list. When
the thirty-first call comes in to the machine, it
replaces information about the first call.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose Caller ID.
Press OK.
e Press a or b to choose Display ID.
Press OK.
The Caller ID list will appear on the
display. If no ID is stored, the beeper will
sound and No Caller ID will appear
on the display.
f Press a or b to scroll through the Caller
ID memory to view the Caller ID
information.
The LCD shows the caller's number (or
name if available) and the date and time
of the call.
g To finish viewing, press Stop/Exit.
Note
You can also view the Caller ID list by
pressing (Fax). (See Caller ID
history (For U.K. and Ireland only)
on page 55.)
Printing the Caller ID List 7
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose Caller ID.
Press OK.
e Press a or b to choose Print Report.
Press OK.
If no ID is stored, the beeper will sound
and No Caller ID will appear on the
LCD.
f Press Mono Start or Colour Start.
g After printing has finished, press
Stop/Exit.
Chapter 7
48
Setting the Telephone Line
Type 7
If you are connecting the machine to a line
that features PBX or ISDN to send and
receive faxes, it is necessary to change the
Telephone Line Type accordingly by
completing the following steps.
a Press Menu.
b Press a or b to choose
Initial Setup.
Press OK.
c Press a or b to choose
Phone Line Set.
d Press d or c to choose PBX, ISDN (or
Normal).
Press OK.
e Press Stop/Exit.
PBX and TRANSFER 7
The machine is initially set to Normal, which
lets the machine connect to a standard PSTN
(Public Switched Telephone Network) line.
However, many offices use a central
telephone system or Private Branch
Exchange (PBX). Your machine can be
connected to most types of PBX. The
machine's recall feature supports timed break
recall only (TBR). TBR will work with most
PBX systems allowing you to gain access to
an outside line, or transfer calls to another
extension. The feature works when or R is
pressed.
Note
You can program a R key press as part of
a number stored in a Speed Dial location.
When programming the Speed Dial
number, press R first (the LCD shows ‘!’),
then enter the telephone number. If you do
this, you do not need to press R each time
before you dial using a Speed Dial
location. (See Storing numbers
on page 56.) However, if PBX is not
chosen in the Phone Line Type setting,
you cannot use the Speed Dial number
that the R press is programmed into.
BT Call Sign (For U.K. only) 7
This machine feature lets you use the BT Call
Sign subscriber service which allows you to
have at least two separate telephone
numbers on one telephone line. Each
telephone number has its own distinctive
ringing pattern, so you know which telephone
number is ringing. This is one way you can
have a separate telephone number for your
machine.
Your machine has a BT Call Sign compatible
distinctive ringing function, allowing you to
dedicate a second telephone number (on the
same telephone line) just for receiving faxes.
Note
• You can switch BT Call Sign off
temporarily, then turn it back on. When
you get a new fax number, make sure you
reset this function. This machine will
automatically answer incoming calls that
use your new fax number.
• When you set the BT Call Sign feature to
ON, the receive mode is set to Manual
automatically. Manual mode will not
respond to incoming telephone calls,
since the number you use for telephone
calls will use the normal ring pattern.
Telephone and External devices
49
7
To enable the machine to work with BT
Call Sign (With your external
telephone only) 7
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose BT Call Sign.
Press OK.
The LCD shows the current setting of
this feature.
e Press d or c to choose On (or Off).
Press OK.
f Press Stop/Exit.
Note
If you turn off BT Call Sign, the receive
mode stays in Manual. You will need to
set receive mode again. (See Choosing
the Receive Mode on page 39.)
Connecting an external
TAD (telephone
answering device)
7
You may choose to connect an external
answering device. However, when you have
an
external
TAD on the same telephone line
as the machine, the TAD answers all calls and
the machine ‘listens’ for fax calling (CNG)
tones. If it hears them, the machine takes over
the call and receives the fax. If it does not hear
CNG tones, the machine lets the TAD
continue playing your outgoing message so
your caller can leave you a voice message.
The TAD must answer within four rings (the
recommended setting is two rings). The
machine cannot hear CNG tones until the TAD
has answered the call, and with four rings there
are only 8 to 10 seconds of CNG tones left for
the fax ‘handshake’. Make sure you carefully
follow the instructions in this guide for recording
your outgoing message. We do not recommend
using the toll saver feature on your external
answering machine if it exceeds five rings.
Note
If you do not receive all your faxes, shorten
the Ring Delay setting on your external TAD.
1TAD
When the TAD answers a call, the LCD
shows Ext. Tel in Use.
Improper Setup
DO NOT connect a TAD elsewhere on the
same telephone line.
1
1
Chapter 7
50
Connections 7
The external TAD must be connected as
shown in the previous illustration.
a Set your external TAD to one or two
rings. (The machine's Ring Delay setting
does not apply.)
b Record the outgoing message on your
external TAD.
c Set the TAD to answer calls.
d Set the Receive Mode to Manual and
turn Fax Detect on.
(See Choosing the Receive Mode
on page 39.)
Recording outgoing message
(OGM) on an external TAD 7
Timing is important in recording this message.
The message sets up the ways to handle both
manual and automatic fax reception.
a Record 5 seconds of silence at the
beginning of your message. (This allows
your machine time to listen for the fax
CNG tones of automatic transmissions
before they stop.)
b Limit your speaking to 20 seconds.
Note
We recommend beginning your OGM with
an initial 5-second silence because the
machine cannot hear fax tones over a
resonant or loud voice. You may try
omitting this pause, but if your machine
has trouble receiving, then you must re-
record the OGM to include it.
Multi-line connections (PBX) 7
We suggest you ask the company who
installed your PBX to connect your machine.
If you have a multi line system we suggest
you ask the installer to connect the unit to the
last line on the system. This prevents the
machine being activated each time the
system receives telephone calls. If all
incoming calls will be answered by a
switchboard operator we recommend that
you set the Receive Mode to Manual.
We cannot guarantee that your machine will
operate properly under all circumstances
when connected to a PBX. Any difficulties
with sending or receiving faxes should be
reported first to the company who handles
your PBX.
Note
Make sure the Telehone Line Type is set
to PBX. (See Setting the Telephone Line
Type on page 48.)
Telephone and External devices
51
7
External and extension
telephones 7
Connecting an external or
extension telephone 7
You can connect a separate telephone to
your machine as shown in the diagram below.
1 Extension telephone
2 External telephone
When you are using an external or extension
telephone, the LCD shows
Ext. Tel in Use.
Operation from extension
telephones 7
If you answer a fax call on an extension or an
external telephone, you can make your
machine take the call by using the Remote
Activation Code. When you press the Remote
Activation Code l 51, the machine starts to
receive the fax.
If the machine answers a voice call and
pseudo/double-rings for you to take over, use
the Remote Deactivation Code #51 to take
the call at an extension telephone. (See F/T
Ring Time (Fax/Tel mode only) on page 41.)
If you answer a call and no one is on
the line: 7
You should assume that you're receiving a
manual fax.
Press l 51 and wait for the chirp or until the
LCD shows Receiving, and then hang up.
Note
You can also use the Fax Detect feature to
make your machine automatically take the
call. (See Fax Detect on page 42.)
Using extension telephones
(For U.K. only) 7
Your premises may already be wired with
parallel extension telephones, or you may
plan to add extension telephones to your line,
as well as your machine. While the simplest
arrangement is a straightforward parallel
connection, there are some problems with
this arrangement, the most obvious of which
is inadvertent interruption of a facsimile
transmission caused by someone picking up
an extension telephone to make an outgoing
call. Also, remote activation code may not
operate reliably in such a simple
configuration.
This machine may also be set to make a
delayed transmission (i.e. a transmission at a
pre-set time). This pre-set job may coincide
with someone picking up an extension
handset.
These problems can easily be eliminated, if
you arrange modification of your extension
wiring circuit, such that extension devices are
connected ‘downstream’ of your machine in a
master/slave configuration (see fig. 2 on next
page). In this configuration the machine can
always detect whether a telephone is in use.
Thus it will not attempt to seize the line during
that time. This is known as ‘telephone off-
hook detection.’
1
2
Chapter 7
52
The inadvisable configuration is shown in
figure 1 on the next page, and the
recommended master/slave configuration is
shown in figure 2.
This new connection configuration can be
arranged by contacting BT, Kingston upon
Hull Telecommunications, your PBX
maintainer or a qualified telephone
installation company as appropriate. Simply
explained, the extension telephone circuit
should be terminated on a normal modular
plug (BT 431A style), which in turn should be
put into the modular socket of the white ‘T’-
shaped connector provided as part of the line
cord assembly.
Inadvisable connection of extension
sockets (Fig. 1.)
7
1 Extension socket
2 Master socket
3 Incoming line
Recommended connection of extension
sockets (Fig. 2.)
7
1 Extension socket
2 Master socket
3 Incoming line
The fax machine must be plugged into the
master socket.
Note
These telephones are now connected as
external devices (see Connecting an
external or extension telephone
on page 51), because they are connected
to the fax machine via the T-connector.
Using a cordless external
telephone (MFC-680CN only) 7
If your cordless telephone is connected to the
telephone line cord (See External and
extension telephones on page 51) and you
typically carry the cordless handset
elsewhere, it is easier to answer calls during
the Ring Delay.
If you let the machine answer first, you will
have to go to the machine so you can press
Speaker Phone to send the call to the
cordless handset.
Using remote codes 7
Remote Activation code 7
If you answer a fax call on an extension or
external telephone, you can tell your machine
to receive it by dialling the Remote Activation
Code l 51. Wait for the chirping sounds then
replace the handset. See Fax Detect
on page 42. Your caller will have to press
Start to send the fax.
Remote Deactivation code 7
If you receive a voice call and the machine is
in F/T mode, it will start to sound the F/T
(double) ring after the initial ring delay. If you
pick up the call on an extension telephone
you can turn the F/T ring off by pressing #51
(make sure you press this between the rings).
FAX
11
2
3
FAX
11
2
3
Telephone and External devices
53
7
Changing the remote codes 7
If you want to use Remote Activation, you
have to turn on the remote codes. The preset
Remote Activation Code is l 51. The preset
Remote Deactivation Code is #51. If you
want to, you can replace them with your own
codes.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose Remote Codes.
e Press d or c to choose On.
Press OK.
f Do one of the following:
If you want to change the Remote
Activation Code, press a or b to
choose Act.Code:.
Enter a new Remote Activation Code.
Press OK.
If you want to change the remote
Deactivation Code, press a or b to
choose Deact.Code:.
Enter a new Remote Deactivation
Code.
Press OK.
g Press Stop/Exit.
Note
•
If you are always disconnected when
accessing your external TAD remotely, try
changing the Remote Activation Code and
Remote Deactivation Code to another
three-digit code using the numbers
0
-
9
,
l
,
#
.
• Remote Codes might not work with some
telephone systems.
54
8
How to Dial 8
Manual dialling 8
Press all of the digits of the fax or telephone
number.
Speed Dialling 8
a Press Speed Dial.
You can also choose Speed Dial by
pressing (Fax).
b Press a or b to choose Search.
Press OK.
c Press the two-digit Speed Dial number.
(See Storing Speed Dial
numbers on page 56.)
d If you have two numbers in the location,
press a or b to choose the number you
want to call.
Press OK.
Note
If the LCD shows
Not Registered
when
you enter a Speed Dial number, a number
has not been stored at this location.
Search 8
You can search for names you have stored in
the Speed Dial memory.
a Press Speed Dial.
You can also choose Speed Dial by
pressing (Fax).
b Press a or b to choose Search.
Press OK.
c Press a or b to choose
Alphabetical Order or
Numerical Order.
Press OK.
Note
• Press l to make the LCD font size larger.
• Press # to make the LCD font size smaller.
d If you chose Alphabetical Order in
step c, use the dial pad to enter the first
letter of the name, and then press a or b
to choose the name and number you
want to call.
Press OK.
Dialling and storing numbers 8
Dialling and storing numbers
55
8
Fax Redial 8
If you are sending a fax manually and the line
is busy, press Redial/Pause, and then press
Mono Start or Colour Start to try again. If
you want to make a second call to a number
you recently dialled, you can press
Redial/Pause and choose one of the last 30
numbers from the Outgoing Call List.
Redial/Pause only works if you dialled from
the control panel. If you are sending a fax
automatically and the line is busy, the
machine will automatically redial up to three
times at five minute intervals.
a Press Redial/Pause.
b Press a or b to choose the number you
want to redial.
Press OK.
c Press a or b to choose Send a fax.
Press OK.
d Press Mono Start or Colour Start.
Note
In Real Time Transmission the automatic
redial feature does not work when using
the scanner glass.
Outgoing Call 8
The last 30 numbers you telephoned or sent
a fax to will be stored in the outgoing call
history. You can choose one of these
numbers to telephone, fax to, add to
Speed Dial, or delete from the history.
a Press Redial/Pause.
You can also choose Outgoing Call
by pressing (Fax).
b Press a or b to choose the number you
want to call.
Press OK.
c Do one of the following:
To make a telephone call, press a or
b to choose Make a phone call.
Press OK.
To send a fax, press a or b to choose
Send a fax.
Press OK.
Press Mono Start or Colour Start.
If you want to store the number,
press a or b to choose
Add to Speed Dial.
Press OK.
(See Storing Speed Dial numbers
from Outgoing Calls on page 57.)
Press a or b to choose Delete.
Press OK.
Press 1 to confirm.
d Press Stop/Exit.
Caller ID history (For U.K. and
Ireland only) 8
This feature requires the Caller ID subscriber
service offered by many local telephone
companies. (See Caller ID (For U.K. and
Ireland only) on page 46.)
The last 30 numbers of telephone calls or
faxes you received will be stored in the Caller
ID history. You can choose one of these
numbers to telephone, fax to, add to
Speed Dial, or delete from the history.
a Press (Fax).
b Press a or b to choose
Caller ID hist..
Press OK.
c Press a or b to choose the number you
want to call.
Press OK.
Chapter 8
56
d Do one of the following:
To make a telephone call, press a or
b to choose Make a phone call.
Press OK.
To send a fax, press a or b to choose
Send a fax.
Press OK.
Press Mono Start or Colour Start.
If you want to store the number,
press a or b to choose
Add to Speed Dial.
Press OK.
(See Storing Speed Dial numbers
from Outgoing Calls on page 57.)
Press a or b to choose Delete.
Press OK.
Press 1 to confirm.
e Press Stop/Exit.
Note
You can print the Caller ID list. (See
Printing the Caller ID List on page 47.)
Storing numbers 8
You can set up your machine to do the
following types of easy dialling: Speed Dial
and Groups for broadcasting faxes. When
you dial a Quick Dial number, the LCD shows
the name, if you stored it, or the number.
Note
If you lose electrical power, the Quick Dial
numbers that are in the memory will not be
lost.
Storing a pause 8
Press Redial/Pause to put a 3.5-second
pause between numbers. If you are dialling
overseas, you can press Redial/Pause as
many times as needed to increase the length
of the pause.
Storing Speed Dial numbers 8
You can store up to 80 (MFC-680CN) or 100
(MFC-885CW) 2-digit Speed Dial locations
with a name, and each name can have two
numbers. When you dial you will only have to
press a few keys (For example: Speed Dial,
Search, OK, the two-digit number, and
Mono Start or Colour Start).
a Press Speed Dial.
b Press a or b to choose
Set Speed Dial.
Press OK.
c Press a or b to choose the Speed Dial
location you want to store the number in.
Press OK.
Dialling and storing numbers
57
8
d Do one of the following:
Enter the name (up to 16 characters)
using the dial pad.
Press OK.
(To help you enter letters, see
Entering Text on page 165.)
To store the number without a name,
press OK.
e Enter the fax or telephone number (up to
20 digits).
Press OK.
f Do one of the following:
Enter the second fax or telephone
number (up to 20 digits).
Press OK.
If you do not want to store a second
number, press OK.
g Press a or b to choose Complete.
Press OK.
To store another Speed Dial number, go
to step c.
h Press Stop/Exit.
Storing Speed Dial numbers from
Outgoing Calls 8
You can also store Speed Dial numbers from
the Outgoing Call history.
a Press Redial/Pause.
You can also choose Outgoing Call
by pressing (Fax).
b Press a or b to choose the name or
number you want to store.
Press OK.
c Press a or b to choose
Add to Speed Dial.
Press OK.
d Press a or b to choose the Speed Dial
location you want to store the number in.
Press OK.
e Do one of the following:
Enter the name (up to 16 characters)
using the dial pad.
Press OK.
(To help you enter letters, see
Entering Text on page 165.)
To store the number without a name,
press OK.
f Press OK to confirm the fax or
telephone number.
g Do one of the following:
Enter the second fax or telephone
number (up to 20 digits).
Press OK.
If you do not want to store a second
number, press OK.
h Press a or b to choose Complete.
Press OK.
i Press Stop/Exit.
Storing Speed Dial numbers from the
Caller ID history 8
If you have the Caller ID subscriber service
from your telephone company you can also
store Speed Dial numbers from incoming
calls in the Caller ID History. (See Caller ID
(For U.K. and Ireland only) on page 46.)
a Press (Fax).
b Press a or b to choose
Caller ID hist..
Press OK.
c Press a or b to choose the number you
want to store.
Press OK.
d Press a or b to choose
Add to Speed Dial.
Press OK.
Chapter 8
58
e Press a or b to choose the 2-digit
Speed Dial location you want to store
the number in.
Press OK.
f Do one of the following:
Enter the name (up to 16 characters)
using the dial pad.
Press OK.
(To help you enter letters, see
Entering Text on page 165.)
To store the number without a name,
press OK.
g Press OK to confirm the fax or
telephone number.
h Do one of the following:
Enter the second fax or telephone
number (up to 20 digits).
Press OK.
If you do not want to store a second
number, press OK.
i Press a or b to choose Complete.
Press OK.
j Press Stop/Exit.
Changing Speed Dial names
or numbers 8
You can change a Speed Dial name or
number that has already been stored.
a Press Speed Dial.
b Press a or b to choose
Set Speed Dial.
Press OK.
c Press a or b to choose the 2-digit
Speed Dial location you want to change.
Press OK.
d Do one of the following:
Press a or b to choose Change.
Press OK.
Press a or b to choose Delete.
Press OK.
Press 1 to confirm.
Go to step h.
e Press a or b to choose Name,
Fax/Tel1: or Fax/Tel2:.
Press OK.
f Do one of the following:
If you chose Name, enter the new
name (up to 16 characters) using the
dial pad.
Press OK.
(See Entering Text on page 165.)
If you chose Fax/Tel1: or
Fax/Tel2:, enter the new number.
Press OK.
Note
How to change the stored name or
number:
If you want to change a character, press d
or c to position the cursor under the
character you want to change, and then
press Clear/Back. Re-enter the
character.
g Do one of the following:
To change more details, go to
step e.
Press a or b to choose Complete.
Press OK.
h Press Stop/Exit.
Dialling and storing numbers
59
8
Setting up groups for
broadcasting 8
Groups, which can be stored in a Speed Dial
location, allow you to send the same fax
message to many fax numbers by pressing only
Speed Dial
,
Search
,
OK
, the two-digit
location, and
Mono Start
. First, you'll need to
store each fax number in a Speed Dial location.
Then you can include them as numbers in the
Group. Each Group uses up a Speed Dial
location. You can have up to six Groups, or you
can assign up to 158 numbers (MFC-680CN) or
198 numbers (MFC-885CW) in a large Group if
you have 2 numbers in each location.
(See Storing Speed Dial
numbers on page 56 and Broadcasting
(Monochrome only) on page 34.)
a Press Speed Dial.
b Press a or b to choose Setup Groups.
Press OK.
c Press a or b to choose GROUP1,
GROUP2, GROUP3, GROUP4, GROUP5 or
GROUP6 for the Group name where you
will store the fax numbers.
Press OK.
d Press a or b to choose the 2-digit
location where you want to add to the
Group.
Press OK.
e Press a or b to choose Add Number.
Press OK.
f Press a or b to choose the number you
want to add.
Press OK.
(See Search on page 54.)
g After you have finished adding numbers
by repeating steps e and f, press a or
b to choose Complete.
Press OK.
h Press Stop/Exit.
Note
You can print a list of all the Speed Dial
numbers. Group numbers will be marked
in the GROUP column. (See
Reports on page 75.)
Changing Group name 8
a Press Speed Dial.
b Press a or b to choose Setup Groups.
Press OK.
c Press a or b to choose the Group name
you want to change.
Press OK.
d Press a or b to choose
Change Group Name.
Press OK.
Note
How to change the stored name or
number:
If you want to change a character, press d
or c to position the cursor under the
character you want to change, and then
press Clear/Back. Re-enter the
character.
e Enter the new name (up to 16
characters) using the dial pad.
Press OK.
(See Entering Text on page 165. For
example, type NEW CLIENTS.)
f Press a or b to choose Complete.
Press OK.
g Press Stop/Exit.
Deleting a Group 8
a Press Speed Dial.
b Press a or b to choose Setup Groups.
Press OK.
Chapter 8
60
c Press a or b to choose the Group you
want to delete.
Press OK.
d Press a or b to choose Delete.
Press OK.
Press 1 to confirm.
e Press Stop/Exit.
Deleting a number from a Group 8
a Press Speed Dial.
b Press a or b to choose Setup Groups.
Press OK.
c Press a or b to choose the Group you
want to change.
Press OK.
d Press a or b to choose the number you
want to delete.
Press OK.
Press 1 to confirm.
e Press a or b to choose Complete.
Press OK.
f Press Stop/Exit.
Combining Quick Dial
numbers 8
Sometimes you may want to choose from
several long distance carriers when you
make a call. Rates may vary depending on
the time and destination. To take advantage
of low rates, you can store the access codes
of long-distance carriers and credit card
numbers as Speed Dial numbers. You can
store these long dialling sequences by
dividing them and setting them up as
separate Speed Dial numbers in any
combination. You can even include manual
dialling using the dial pad. (See Storing
Speed Dial numbers on page 56.)
For example, you might have stored ‘555
’ on
Speed Dial: 03 and ‘7000
’ on Speed Dial: 02.
You can use them both to dial ‘555-7000
’ if
you press the following keys:
a Press Speed Dial.
b Press a or b to choose Search.
Press OK.
c Enter 03.
Note
If you stored 2 numbers in one Speed Dial
location, you will be asked which number
you want to send to.
d Press a or b to choose Speed Dial.
Press OK.
e Press a or b to choose Search.
Press OK.
f Enter 02.
g Press Mono Start or Colour Start.
You will dial ‘555-7000
’.
To temporarily change a number, you can
substitute part of the number with manual
dialling using the dial pad. For example, to
change the number to 555-7001 you could
press Speed Dial, choose Search, press 03
and then press 7001 using the dial pad.
Note
If you must wait for another dial tone or
signal at any point in the dialling
sequence, create a pause in the number
by pressing Redial/Pause. Each key
press adds a 3.5-second delay.
61
9
9
TAD-Mode for internal
TAD
9
The TAD feature will store up to 99 incoming
messages. Messages are stored in the order
in which they are received.
Voice messages can be up to 3 minutes in
length, and can also be picked up remotely
(see Using your Remote Access
Code on page 71). The number of messages
you can store will depend on how much
memory is being used by other features (for
example, delayed and stored faxes).
In the event of a power failure your machine
will retain messages that are in the memory
for approximately 24 hours.
Setting up the TAD 9
Recording the TAD outgoing message
(TAD Message) is the first step you need to
follow before you can use the TAD feature.
To enter TAD mode, follow the steps below:
a
Record your TAD OGM (
TAD Message
).
b Press to activate the TAD.
Outgoing message (OGM) 9
Recording your OGM 9
You can record the following two different
types of OGM:
TAD Message
This message will be played when a call is
received. The caller will be able to leave a
voice or fax message.
F/T Message
This message is played when a call is
received and your machine is set to
Fax/Tel mode. The caller will not be able
to leave a message. See Fax/Tel OGM
(Announcement) on page 62.
Your OGM must be less than 20 seconds
long.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose Setup TAD.
Press OK.
d Press a or b to choose OGM.
Press OK.
The LCD prompts you to choose an
OGM.
e Press a or b to choose either
TAD Message or F/T Message, then
press OK.
f Press a or b to choose Record MSG.
Press OK.
g Record your message, using one of the
options below:
(MFC-680CN only)
Pickup the handset, record your
message, and replace the handset
when finished.
(MFC-885CW only)
Use the integrated microphone to
record your message. Press
Stop/Exit when finished.
h Press Stop/Exit.
Digital TAD 9
Chapter 9
62
Listening to your OGM 9
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose Setup TAD.
Press OK.
d Press a or b to choose OGM.
Press OK.
e Press a or b to choose TAD Message or
F/T Message.
Press OK.
f Press a or b to choose Playing OGM.
Press OK.
Adjust the volume by pressing Volume
d or c .
g Press Stop/Exit.
Erasing your OGM 9
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose Setup TAD.
Press OK.
d Press a or b to choose OGM.
Press OK.
e Press a or b to choose either
TAD Message or F/T Message.
Press OK.
f Press a or b to choose Erase MSG.
Press OK.
g Do one of the following:
Press 1 to erase the OGM.
Press 2 to exit without erasing.
h Press Stop/Exit.
Fax/Tel OGM
(Announcement) 9
If your machine is set to Fax/Tel receive
mode this message will be played by your
Brother machine to a caller. Unlike the TAD
OGM, the caller will not be able to leave a
message.
To record your Fax/Tel OGM follow the
instructions on Outgoing message
(OGM) on page 61.
If you need to review the steps for setting up
the Fax/Tel receive mode, see Receive
modes on page 39.
Activating TAD mode 9
When the light glows, TAD mode is
active. Press to enter TAD mode.
Digital TAD
63
9
Managing your
messages 9
Message indicator 9
The light flashes if there are any new
messages waiting for you.
The LCD displays the total number of voice
and fax messages stored in the TAD
memory.
Fax messages are only stored when Fax
Storage or Fax Preview is turned on. See
Advanced fax operations (Monochrome
only) on page 65.
Playing voice messages 9
All messages are played in the order they
were recorded. The LCD shows the number
of the current message, the total number of
messages, and the time and date the
message was recorded.
Follow the steps below to listen to your voice
messages:
a Press Play/Record or Play.
The following commands are available
when playing messages:
b Press Stop/Exit.
Erasing incoming messages 9
To erase voice messages individually9
a Press Play/Record or Play.
The machine will sound a two second
beep and begins message playback.
Each message is preceded by one long
beep, and followed by two short beeps.
b To erase a specific message, press
Erase/Mute or Erase immediately after
the two short beeps, or while the
message is playing.
c Do one of the following:
Press 1 to erase the message.
Press 2 to cancel.
To erase all of your messages 9
a Press Erase/Mute or Erase.
b Do one of the following:
Press 1 to erase all of your voice
messages.
Press 2 to cancel.
l (RWD) Repeats a message.
# (FWD)
Skips to the next message.
or
Adjusts the volume.
Chapter 9
64
Additional TAD
operations 9
Setting maximum time for
incoming messages 9
Your machine’s default setting will save
incoming messages up to 30 seconds long.
To change this setting follow the steps below:
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose Setup TAD.
Press OK.
d Press a or b to choose ICM Max.Time.
e Press d or c to choose the maximum
time setting for incoming messages (30,
60, 120 or 180 seconds).
Press OK.
f Press Stop/Exit.
Setting toll saver 9
When the toll saver feature is on, the machine
will answer after two rings if you do have
voice or fax messages, and after four rings if
you do not have any messages.
This way, when you call your machine for
remote retrieval, if it rings three times, you
have no messages and can hang up to avoid
a toll charge.
The toll saver feature is only available when
TAD mode is on. When toll saver is On, it
overrides your ring delay setting.
If you are using BT Call Sign, do not use the
Toll Saver feature.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose Ring Delay.
Press OK.
e Press a or b to choose Toll Saver.
f Press d or c to choose On (or Off).
Press OK.
g Press Stop/Exit.
ICM Recording Monitor 9
This feature lets you turn the speaker volume
for voice messages On or Off. When you turn
the monitor Off, you will not hear messages
as they come in.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose Setup TAD.
Press OK.
d Press a or b to choose
ICM Rec.Monitr.
e Use d or c to choose Off or On.
Press OK.
f Press Stop/Exit.
Recording a conversation
(MFC-680CN only) 9
If you are using the handset, you can record
a telephone conversation by pressing
Play/Record during the conversation. Your
recording can be as long as the incoming
message maximum time (up to 3 minutes).
The other party will hear an intermittent
beeping while recording. To stop recording,
press Stop/Exit.
65
10
10
You can only use one advanced fax
operation at a time:
Fax Forwarding
Fax Storage
Fax Preview
PC Fax Receive
Off
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the advanced fax
operations, a question will appear on the
LCD. (See Changing Advanced Fax
Operations on page 70.)
Fax Forwarding 10
When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
d Press a or b to choose
Forward/Store.
Press OK.
e Press a or b to choose Fax Forward.
Press OK.
f Enter the forwarding number (up to 20
digits).
Press OK.
g Press a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
Note
• If you choose Backup Print:On, the
machine will also print the fax at your
machine so you will have a copy. This is
the safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
• The machine can store faxes
approximately 24 hours if there is a power
failure.
• When Fax Forwarding is turned on your
machine will only receive monochrome
faxes into memory. Colour faxes will not
be received, unless the sending machine
converts them to monochrome before
sending.
h Press Stop/Exit.
Advanced fax operations
(Monochrome only)
10
Chapter 10
66
Fax Storage 10
If you choose Fax Storage, your machine
stores the received fax in the memory. You
will be able to retrieve fax messages from
another location using the remote retrieval
commands.
If you have set Fax Storage, a backup copy
will automatically be printed at the machine.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
d Press a or b to choose
Forward/Store.
Press OK.
e Press a or b to choose Fax Storage.
Press OK.
f Press Stop/Exit.
Note
If Fax Storage is turned on your machine
cannot receive a colour fax unless the
sending machine converts it to
monochrome.
Fax Preview 10
How to preview a received fax10
If you choose Fax Preview you can view
received faxes on the LCD by pressing the
Fax Preview key. When the machine is in
Ready mode, a popup message will appear
on the LCD to alert you of new faxes. You can
continue all operations.
Setting Fax Preview 10
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
d Press a or b to choose
Forward/Store.
Press OK.
e Press a or b to choose Fax Preview.
Press OK.
f Press Stop/Exit.
Note
When Fax Preview is turned on your
machine can only print the colour faxes it
receives. It cannot store them in memory.
Advanced fax operations (Monochrome only)
67
10
Using a fax preview 10
When you receive a fax, you will see the pop-
up message on the LCD. (For example:
New Fax(es): 02)
a Press Fax Preview.
You can see the new fax list.
Note
You can also see your old fax list by pressing
l
. Press
#
to go back to your new fax list.
b Press a or b to choose the fax you want
to see.
Press OK.
Note
• If your fax is large there may be a delay
before it is displayed on the LCD.
• The LCD will show the current page
number and total pages of the fax
message. When your fax message is over
99 pages the total number of pages will be
shown as “XX“.
c Press Stop/Exit.
When a fax is open the control panel keys will
perform the operations shown below.
How to delete all faxes in the list 10
a Press Fax Preview.
b Press a or b to choose Delete All.
Press OK.
Then, confirm the Delete by pressing 1.
How to print all faxes in the list 10
a Press Fax Preview.
b Press a or b to choose Print All.
Press OK.
Key Description
Enlarge the fax.
Reduce the fax.
a or b Scroll vertically.
d or c Scroll horizontally.
Rotate the fax clockwise.
Delete the fax.
Press 1 to confirm.
Go back to the previous page.
Go to the next page.
Go to the next step.
(Print, Back and Exit are
available.)
Go back to the fax list.
Mono Start
Print the fax.
Press 1 to print the whole
message or 2 to print the current
page only.
(After printing, you can choose
to delete or keep the fax.)
Chapter 10
68
How to preview an outgoing
fax
10
You can preview a fax message before you
send it. You must set the Real Time
Transmission and Polling RX to off before
you use this feature.
a Press (Fax).
b Load the document.
c Enter the fax number using the dial pad
or Speed Dial.
d Press Fax Preview.
The machine starts scanning the
document and the outgoing fax appears
on the LCD. When the fax is open the
control panel keys will perform the
operations shown below.
e Press Mono Start.
Note
The fax message in the memory will be
sent and then erased when you press
Mono Start.
PC Fax Receive 10
If you turn on the PC-Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.
Even if you have turned off your PC (at night
or at the weekend, for example), your
machine will receive and store your faxes in
its memory. The number of received faxes
that are stored in the memory will appear at
the bottom left side of the LCD.
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC automatically.
To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC. (For details, see PC-FAX
receiving in the Software User’s Guide on the
CD-ROM.)
If you choose Backup Print:On the
machine will also print the fax.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
d Press a or b to choose
Forward/Store.
Press OK.
e Press a or b to choose
PC Fax Receive.
Press OK.
f Press a or b to choose <USB> or the PC
you want to receive.
Press OK.
g Press a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
Key Description
Enlarge the fax.
Reduce the fax.
a or b Scroll vertically.
d or c Scroll horizontally.
Rotate the fax clockwise.
Go back to the previous page.
Go to the next page.
Advanced fax operations (Monochrome only)
69
10
h Press Stop/Exit.
Note
• PC Fax Receive is not supported in the
Mac OS
®
.
• Before you can set up PC Fax Receive
you must install the MFL-Pro Suite
software on you PC. Make sure your PC is
connected and turned on. (For details see
PC-FAX Receiving in the Software User’s
Guide on the CD-ROM.)
• In the event of a power failure, the
machine will store your faxes in the
memory for approximately 24 hours.
However, if you choose
Backup Print:On the machine will print
the fax, so you will have a copy if there is
a power failure before it is sent to the PC.
• If you get an error message and the
machine cannot print the faxes in memory,
you can use this setting to transfer your
faxes to your PC. (For details, see Error
messages on page 127.)
• When PC Fax Receive is turned on only
monochrome faxes can be received into
the memory and sent to the PC. Colour
faxes will be received in real time and
printed in colour.
Changing the destination PC 10
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
d Press a or b to choose
Forward/Store.
Press OK.
e Press a or b to choose
PC Fax Receive.
Press OK.
f Press a or b to choose Change.
Press OK.
g Press a or b to choose <USB> or the PC
you want to receive.
Press OK.
h Press a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
i Press Stop/Exit.
Chapter 10
70
Turning off Advanced
Fax Operations 10
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
d Press a or b to choose
Forward/Store.
Press OK.
e Press a or b to choose Off.
Press OK.
f Press Stop/Exit.
Note
The LCD will give you more options if
there are received faxes still in your
machine’s memory. (See Changing
Advanced Fax Operations on page 70.)
Changing Advanced
Fax Operations 10
If received faxes are left in your machine's
memory when you change the Advanced Fax
Operations, the LCD will ask you one of the
following questions:
Erase All Doc?
Yes i Press 1
No i Press 2
Print All Fax?
Yes i Press 1
No i Press 2
• If you press 1, faxes in the memory will
be erased or printed before the setting
changes. If a backup copy has already
been printed it will not be printed again.
• If you press 2, faxes in the memory will
not be erased or printed and the setting
will be unchanged.
If received faxes are left in the machine's
memory when you change to
PC Fax Receive from another option
[Fax Forward, Fax Storage or
Fax Preview], press a or b to choose the
PC.
The LCD will ask you the following message:
Send Fax to PC?
Yes i Press 1
No i Press 2
• If you press 1, faxes in the memory will
be sent to your PC before the setting
changes. You will be asked if you want
to turn on Backup Print. (For detail, see
PC Fax Receive on page 68.)
• If you press 2, faxes in the memory will
not be erased or transferred to your PC
and the setting will be unchanged.
Advanced fax operations (Monochrome only)
71
10
Remote Retrieval 10
You can call your machine from any touch
tone telephone or fax machine, then use the
remote access code and remote commands
to retrieve fax messages.
Setting a Remote Access
Code 10
The remote access code lets you access the
remote retrieval features when you are away
from your machine. Before you can use the
remote access and retrieval features, you
have to set up your own code. The factory
default code is inactive code (---l).
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
d Press a or b to choose
Remote Access.
e Enter a three-digit code using numbers
0-9, l, or #.
Press OK. (The preset ‘l’ cannot be
changed.)
Note
Do not use the same code as your
Remote Activation Code (l 5 1) or Remote
Deactivation Code (# 5 1). (See Operation
from extension telephones on page 51.)
f Press Stop/Exit.
Note
You can change your code at any time by
entering a new one. If you want to make
your code inactive, press Clear/Back in
step e to restore the inactive setting (---l)
and press OK.
Using your Remote Access
Code 10
a Dial your fax number from a touch tone
telephone or another fax machine.
b When your machine answers, enter
your remote access code (3 digits
followed by l) at once.
c The machine signals if it has received
messages:
1 long beep — Fax messages
2 long beeps — Voice messages
3 long beeps — Fax & Voice
messages
No beeps — No messages
d When the machine gives two short
beeps, enter a command.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.
e Press 9 0 to stop Remote Access when
you have finished.
f Hang up.
Note
If your machine is set to Manual mode
and you want to use the remote retrieval
features, wait about 2 minutes after it
starts ringing, and then enter the remote
access code within 30 seconds.
Chapter 10
72
Remote Fax commands 10
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by l), the system will give
two short beeps and you must enter a remote command.
Remote commands Operation details
91 Playing Voice messages After one long beep, the machine plays the ICM.
1 Repeat or Skip Backward Press 1 while listening to an ICM to repeat it. If you press 1
before a message, you will hear the previous message.
2 Skip Forward While playing the ICM, you can skip to the next message.
9 STOP Playing Stop Playing the ICM.
93 Erase all ICM If you hear one long beep, the erase is accepted. If you hear
three short beeps, you cannot erase because all voice
messages have not been played, or there are no voice
messages to erase.
*This code erases all recorded messages, not one at a time.
94 Play and Record OGM in Memory
1 Play 1 TAD Message The machine plays the selected OGM. You can stop playing
OGMs by pressing 9.
2 F/T Message
2 Record 1 TAD Message After one long beep, you can record the selected OGM. You
will hear the message played once. You can stop recording
the message by pressing 9.
2 F/T Message
95 Change the Fax Forwarding or Fax
Storage settings
1 OFF You can choose Off after you have retrieved or erased all
your messages.
2 Fax Forwarding One long beep means the change is accepted. If you hear
three short beeps, you cannot change because something
has not been set up (for example, a Fax Forwarding number
has not been registered). You can register your Fax
Forwarding number by entering 4. (See Changing your Fax
Forwarding number on page 73.) Once you have registered
the number, Fax Forwarding will work.
4 Fax Forwarding number
6 Fax Storage
96 Retrieve a fax
2 Retrieve all faxes Enter the number of a remote fax machine to receive stored
fax messages. (See Retrieving fax messages on page 73.)
3 Erase faxes from the memory If you hear one long beep, fax messages have been erased
from the memory.
97 Check the receiving status
1 Fax You can check whether your machine has received any
faxes or voice messages. If yes, you will hear one long
beep. If no, you will hear three short beeps.
2 Voice
Advanced fax operations (Monochrome only)
73
10
Retrieving fax messages 10
You can call your machine from any touch
tone telephone and have your fax messages
sent to a machine. Before you use this
feature, you have to turn on Fax Storage.
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by l) at once. If you hear one
long beep, you have messages.
c When you hear two short beeps, press
962.
d Wait for the long beep, enter the number
(up to 20 digits) of the remote fax
machine you want your fax messages
sent to using the dial pad, then enter # #.
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e Hang up after you hear your machine
beep. Your machine will call the other
fax machine, which will then print your
fax messages.
Changing your Fax
Forwarding number 10
You can change the default setting of your fax
forwarding number from another touch tone
telephone or fax machine.
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by l) at once. If you hear one
long beep, you have messages.
c When you hear two short beeps, press
954.
d Wait for the long beep, enter the new
number (up to 20 digits) of the remote
fax machine you want your fax
messages forwarded to using the dial
pad, then enter # #.
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e Press 9 0 when you have finished.
f Hang up after you hear your machine
beep.
98 Change the Receive Mode
1 TAD If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
90 Exit Pressing 9 0 allows you to exit remote retrieval. Wait for the
long beep, then replace the handset.
Remote commands Operation details
74
11
Fax reports 11
You need to set up the Transmission
Verification Report and Journal Period using
the Menu keys.
Transmission Verification
Report 11
You can use the Transmission Verification
Report as proof that you sent a fax. This
report lists the time and date of transmission
and whether the transmission was successful
(OK). If you choose On or On+Image, the
report will print for every fax you send.
If you send a lot of faxes to the same place,
you may need more than the job numbers to
know which faxes you must send again.
Choosing On+Image or Off+Image will print
a section of the fax's first page on the report
to help you remember.
When the Transmission Verification Report is
turned Off or Off+Image, the Report will
only print if there is a transmission error, with
ERROR in the RESULT column.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Report Setting.
Press OK.
d Press a or b to choose XMIT Report.
e Press d or c to choose On, On+Image,
Off or Off+Image.
Press OK.
f Press Stop/Exit.
Fax Journal (activity report) 11
You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or 24
hours, 2 or 7 days). If you set the interval to
Off
,
you can still print the report by following the
steps on
How to print a report on page 75
.
The factory setting is
Every 50 Faxes
.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c
Press
a
or
b
to choose
Report Setting
.
Press OK.
d
Press
a
or
b
to choose
Journal Period
.
e Press d or c to choose an interval.
Press OK.
(If you choose 7 days, the LCD will ask
you to choose the first day for the 7-day
countdown.)
6, 12, 24 hours, 2 or 7 days
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Journal early and then erase all
jobs from the memory. If you want an
extra report before it is due to print,
you can print it without erasing the
jobs from the memory.
Every 50 Faxes
The machine will print the Journal
when the machine has stored 50 jobs.
f Enter the time to start printing in 24-hour
format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
g Press Stop/Exit.
Printing Reports 11
Printing Reports
75
11
Reports 11
The following reports are available:
XMIT Verify
Prints a Transmission Verification Report
for your last transmission.
Help List
A help list about how to quickly program
your machine.
Quick Dial
Lists names and numbers stored in the
Speed Dial memory, in alphabetical or
numerical order.
Fax Journal
Lists information about the last incoming
and outgoing faxes. (TX: Transmit.)
(RX: Receive.)
User Settings
Lists your settings.
Network Config
Lists your Network settings.
How to print a report 11
a Press Menu.
b Press a or b to choose
Print Reports.
Press OK.
c Press a or b to choose the report you
want.
Press OK.
d Press Mono Start.
e Press Stop/Exit.
76
12
Polling overview 12
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polling receive 12
Polling receive lets you call another fax
machine to receive a fax.
Setup to receive polling 12
a Press (Fax).
b Press a or b to choose Polling RX.
c Press d or c to choose Standard.
Press OK.
d Enter the fax number you are polling.
e Press Mono Start or Colour Start.
Setup to receive polling with
secure code 12
Secure Polling lets you restrict who can get
the documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If you want to get a fax from a
secured Brother machine you have to enter
the secure code.
a Press (Fax).
b Press a or b to choose Polling RX.
c Press d or c to choose Secure.
Press OK.
d Enter a four-digit secure code.
This is the same as the security code of
the fax machine you are polling.
Press OK.
e Enter the fax number you are polling.
f Press Mono Start or Colour Start.
Polling 12
Polling
77
12
Setup to receive delayed
polling 12
Delayed polling lets you set the machine to
begin polling receive at a later time. You can
only set up one delayed polling operation.
a Press (Fax).
b Press a or b to choose Polling RX.
c Press d or c to choose Timer.
Press OK.
d Enter the time (in 24-hour format) you
want to start polling.
For example, enter 21:45 for 9:45 PM.
Press OK.
e Enter the fax number you are polling.
f Press Mono Start or Colour Start.
The machine makes the polling call at
the time you entered.
Sequential polling
(Monochrome only) 12
Sequential polling lets you request
documents from several fax machines in one
operation.
a Press (Fax).
b Press a or b to choose Polling RX.
c Press d or c to choose Standard,
Secure or Timer.
Press OK.
d Do one of the following:
If you chose Standard, go to
step e.
If you chose Secure, enter a four-
digit number, press OK, go to
step e.
If you chose Timer, enter the time
(24-hour format) you want to begin
polling and press OK, go to step e.
e Press a or b to choose Broadcasting.
Press OK.
f Do one of the following:
Press a or b to choose Add Number
and enter a number using a dial pad.
Press OK.
Press a or b to choose Speed Dial
and OK. Press a or b to choose
Alphabetical Order or
Numerical Order and OK. Press
a or b to select a number and OK.
g Repeat steps f for all the fax numbers
you want to poll, and then press a or b to
choose Complete.
Press OK.
h Press Mono Start.
The machine polls each number or
group in turn for a document.
Press Stop/Exit while the machine is dialling
to cancel the polling process.
To cancel all sequential polling receive jobs,
see Checking and cancelling waiting
jobs on page 37.
Chapter 12
78
Polled transmit
(Monochrome only) 12
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
and cancelling waiting jobs on page 37.)
Setup for polled transmit 12
a Press (Fax).
b Load your document.
c Press a or b to choose Polled TX.
d Press d or c to choose Standard.
Press OK.
e Press a or b to choose any settings you
want to change.
Press OK.
After each setting is accepted, you can
continue to change more settings.
f Press Mono Start.
Setup for polled transmit with
secure code 12
Secure Polling lets you restrict who can get
the documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If another person wants to retrieve
a fax from your machine, they will have to
enter the secure code.
a Press (Fax).
b Load your document.
c Press a or b to choose Polled TX.
d Press d or c to choose Secure.
Press OK.
e Enter a four-digit number.
Press OK.
f Press a or b to choose any settings you
want to change.
Press OK.
After each setting is accepted, you can
continue to change more settings.
g Press Mono Start.
Section III
Copy III
Making copies 80
80
13
How to copy 13
Entering Copy mode 13
When you want to make a copy, press
(Copy) to illuminate it in green.
The LCD shows:
1 No. of Copies
You can enter the number of copies you want
by using the dial pad.
Press a or b to scroll through the Copy key
options.
Quality (See page 81.)
Enlarge/Reduce (See page 81.)
Paper Type (See page 84.)
Paper Size (See page 84.)
Brightness (See page 83.)
Contrast (See page 84.)
RED Adjust (See page 84.)
GREEN Adjust (See page 84.)
BLUE Adjust (See page 84.)
Stack/Sort (See page 83.)
Page Layout (See page 82.)
Set New Default (See page 85.)
Factory Reset (See page 85.)
When the option you want is highlighted,
press OK.
Note
The default setting is Fax mode. You can
change the amount of time that the machine
stays in Copy mode after the last copy
operation. (See
Mode Timer on page 22
.)
Making a single copy 13
a Press (Copy).
b Load your document.
(See Loading documents on page 10.)
c Press Mono Start or Colour Start.
Making multiple copies 13
You can make up to 99 copies.
a Press (Copy).
b Load your document.
(See Loading documents on page 10.)
c Enter the number of copies you want.
d Press Mono Start or Colour Start.
Note
To sort the copies, press a or b to choose
Stack/Sort. (See Sorting copies using
the ADF on page 83.)
Stop copying 13
To stop copying, press Stop/Exit.
Making copies 13
COPY Copy Start Press
Normal
100%Enlarge/Reduce
Plain PaperPaper Type
100%Ratio:
Quality
01
1
Making copies
81
13
Copy settings 13
You can change the copy settings temporarily
for the next copy.
The machine returns to its default settings
after 1 minute, or if the Mode Timer returns
the machine to Fax mode. (See Mode
Timer on page 22.)
If you have finished choosing settings, press
Mono Start or Colour Start.
If you want to choose more settings, press a
or b.
Note
You can save some of the settings that
you use most often by setting them as
default. These settings will stay until you
change them again. (See Setting your
changes as a new default on page 85.)
Changing copy speed and
quality 13
You can choose from a range of quality. The
factory setting is Normal.
Fast
Fast copy speed and lowest amount of ink
used. Use to save time printing
documents to be proof-read, large
documents or many copies.
Normal
Normal is the recommended mode for
ordinary print outs. This produces good
copy quality with good copy speed.
Best
Use best mode to copy precise images
such as photographs. This provides the
highest resolution and slowest speed.
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Quality.
e Press d or c to choose Fast, Normal or
Best.
Press OK.
f If you do not want to change additional
settings, press Mono Start or
Colour Start.
Enlarging or reducing the
image copied 13
You can choose an enlargement or reduction
ratio.
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d
Press
a
or
b
to choose
Enlarge/Reduce
.
Chapter 13
82
e Do one of the following:
Press d or c to choose the
enlargement or reduction ratio you
want. Press OK.
Press d or c to choose
Custom(25-400%). Press OK and
then enter an enlargement or
reduction ratio from 25% to 400%.
Press OK.
(For example, press
53
to enter
53%
.)
f If you do not want to change additional
settings, press Mono Start or
Colour Start.
Note
Page Layout Options are not available
with Enlarge/Reduce.
Making N in 1 copies or a
poster (page layout) 13
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
You can also produce a poster. When you
use the poster feature your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
Important
Please make sure paper size is set to
Letter or A4.
You cannot use the Enlarge/Reduce
setting with the N in 1 and Poster features.
If you are producing multiple colour
copies, N in 1 copy is not available.
(P) means Portrait and (L) means
Landscape.
You can only make one poster copy at a
time.
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Page Layout.
e Press d or c to choose Off(1 in 1),
2 in 1 (P), 2 in 1 (L),
4 in 1 (P), 4 in 1 (L) or
Poster(3 x 3).
Press OK.
f If you do not want to change additional
settings, press Mono Start or
Colour Start to scan the page.
If you are making a poster or placed the
document in the ADF, the machine
scans the pages and starts printing.
If you are using the scanner glass, go
to step g.
g After the machine scans the page, press
1 to scan the next page.
h Put the next page on the scanner glass.
Press OK.
Repeat steps g and h for each page of
the layout.
i After all the pages have been scanned,
press 2 to finish.
50%
69% A4iA5
78% LGLiLTR
83% LGLiA4
93% A4iLTR
97% LTRiA4
100%
104% EXEiLTR
142% A5iA4
186%10x15cmiLTR
198% 10x15cmiA4
200%
Custom(25-400%)
Making copies
83
13
Place your document face down in the
direction shown below.
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Poster (3 x 3)
You can make a poster size copy of a
photograph.
Sorting copies using the ADF13
You can sort multiple copies. Pages will be
stacked in the order 123, 123, 123, and so on.
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Stack/Sort.
e Press d or c to choose Sort.
Press OK.
f If you do not want to change additional
settings, press Mono Start or
Colour Start.
Note
Page Layout options are not available
with Sort.
Adjusting Brightness,
Contrast and Colour 13
Brightness 13
You can adjust the copy brightness to make
copies darker or lighter.
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Brightness.
e Press d or c to make a darker or lighter
copy.
Press OK.
f If you do not want to change additional
settings, press Mono Start or
Colour Start.
Chapter 13
84
Contrast 13
You can adjust the copy contrast to help an
image look sharper and more vivid.
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Contrast.
e Press d or c to change the contrast.
Press OK.
f If you do not want to change additional
settings, press Mono Start or
Colour Start.
Colour Saturation 13
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose RED Adjust,
GREEN Adjust or BLUE Adjust.
e Press d or c to change the colour
saturation.
Press OK.
f Do one of the following:
If you want to change the saturation
for another colour, go to step d.
If you do not want to change
additional settings, press
Mono Start or Colour Start.
Paper Options 13
Paper Type 13
If you are copying on special paper, set the
machine for the type of paper you are using to
get the best print quality.
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Paper Type.
e Press d or c to choose Plain Paper,
Inkjet Paper, Brother Photo,
Other Photo or Transparency.
Press OK.
f If you do not want to change additional
settings, press Mono Start or
Colour Start.
Paper Size 13
If copying on paper other than A4 size, you
will need to change the paper size setting.
You can copy only on Letter, Legal, A4, A5 or
Photo [10 cm (W) × 15 cm (H)] paper.
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Paper Size.
e Press d or c to choose Letter, Legal,
A4, A5 or 10x15cm.
Press OK.
f If you do not want to change additional
settings, press Mono Start or
Colour Start.
Making copies
85
13
Setting your changes as a
new default 13
You can save the copy settings for Quality,
Paper Type, Brightness, Contrast and
RED Adjust, GREEN Adjust or
BLUE Adjust that you use most often by
setting them the default settings. These
settings will stay until you change them again.
a Press (Copy).
b Press a or b to choose your new setting.
Press OK.
Repeat this step for each setting you
want to change.
c After changing the last setting, press
a or b to choose Set New Default.
Press OK.
d Press 1 to choose Yes.
e Press Stop/Exit.
Restoring all settings to the
factory settings 13
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
a Press (Copy).
b Press a or b to choose
Factory Reset.
Press OK.
c Press 1 to choose Yes.
d Press Stop/Exit.
‘Out of Memory’
message 13
If the Out of Memory message appears
while scanning documents, press Stop/Exit
to cancel or Mono Start or Colour Start to
copy the scanned pages.
You will need to clear some jobs from the
memory before you can continue.
To free up extra memory, do the following:
Turn off Advanced Fax Operation. (See
Turning off Advanced Fax
Operations on page 70.)
Print the faxes that are in the memory.
(See Printing a fax from the
memory on page 44.)
When you get an Out of Memory
message, you may be able to make copies if
you first print incoming faxes in the memory to
restore the memory to 100%.
Chapter 13
86
Section IV
Direct Photo Printing
IV
Printing photos from a memory card
or USB Flash memory drive
88
Printing photos from a camera 104
88
14
PhotoCapture Center™
Operations
14
Printing from a memory card
or USB Flash memory drive
without a PC 14
Even if your machine is not connected to your
computer, you can print photos directly from
digital camera media or a USB Flash memory
drive. (See Print Images on page 91.)
Scanning to a memory card or
USB Flash memory drive
without a PC 14
You can scan documents and save them
directly to a memory card or USB Flash
memory drive. (See Scan to a memory card
or USB Flash memory drive on page 102.)
Using PhotoCapture Center™
from your computer 14
You can access a memory card or USB Flash
memory drive that is inserted in front of the
machine from your PC.
(See PhotoCapture Center™ for Windows
®
or Remote Setup & PhotoCapture Center™
for Macintosh
®
in the Software User's Guide
on the CD-ROM.)
Using a memory card or USB
Flash memory drive 14
Your Brother machine has media drives
(slots) for use with popular digital camera
media: CompactFlash
®
, Memory Stick
®
,
Memory Stick Pro™, SecureDigital,
MultiMediaCard™, xD-Picture Card™ and
USB Flash memory drives.
miniSD™ can be used with a miniSD™
adapter.
Memory Stick Duo™ can be used with a
Memory Stick Duo™ adapter.
Memory Stick Pro Duo™ can be used with
a Memory Stick Pro Duo™ adapter.
Adapters are not included with the
machine. Contact a third party supplier for
adapters.
The PhotoCapture Center™ feature lets you
print digital photos from your digital camera at
high resolution to get photo quality printing.
Printing photos from a memory
card or USB Flash memory drive
14
CompactFlash
®
Memory Stick
®
Memory Stick Pro™
SecureDigital
MultiMediaCard™
xD-Picture Card™
USB Flash memory
drive
22 mm or less
11 mm or less
Printing photos from a memory card or USB Flash memory drive
89
14
Memory cards or a USB Flash
memory drive folder structure14
Your machine is designed to be compatible
with modern digital camera image files and
memory cards; however, please read the
points below to avoid errors:
The image file extension must be .JPG
(Other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
PhotoCapture Center™ printing must be
performed separately from PhotoCapture
Center™ operations using the PC.
(Simultaneous operation is not available.)
IBM Microdrive™ is not compatible with
the machine.
The machine can read up to 999 files on a
memory card or USB Flash memory drive.
CompactFlash
®
Type II is not supported.
This product supports xD-Picture Card™
Type M / Type H.
This product supports
Secure Digital High Capacity.
The DPOF file on the memory cards must
be in a valid format. (See DPOF
printing on page 97.)
Please be aware of the following:
When printing the INDEX or IMAGE, the
PhotoCapture Center™ will print all the
valid images, even if one or more images
have been corrupted. The corrupted
image will not be printed.
(memory card users)
Your machine is designed to read memory
cards that have been formatted by a digital
camera.
When a digital camera formats a memory
card it creates a special folder into which it
copies image data. If you need to modify
the image data stored on a memory card
with your PC, we recommend that you do
not modify the folder structure created by
the digital camera. When saving new or
modified image files to the memory card
we also recommend you use the same
folder your digital camera uses. If the data
is not saved to the same folder, the
machine may not be able to read the file or
print the image.
(USB Flash memory drive users)
This machine supports USB Flash
memory drives that have been formatted
by Windows
®
.
Chapter 14
90
Getting started 14
Firmly put a memory card or USB Flash
memory drive into the correct slot.
1 USB Flash memory drive
2 CompactFlash
®
3 SecureDigital, MultiMediaCard™
4 Memory Stick
®
, Memory Stick Pro™
5 xD-Picture Card™
CAUTION
The USB direct interface supports only a
USB Flash memory drive, a PictBridge
compatible camera, or a digital camera that
uses the USB mass storage standard. Any
other USB devices are not supported.
PhotoCapture key indications:
PhotoCapture light is on, the memory
card or USB Flash memory drive is
properly inserted.
PhotoCapture light is off, the memory
card or USB Flash memory drive is not
properly inserted.
PhotoCapture light is blinking, memory
card or USB Flash memory drive is being
read or written to.
CAUTION
DO NOT unplug the power cord or remove
the media from the media drive (slot) or
USB direct interface while the machine is
reading or writing to the media (the
PhotoCapture key is blinking). You will
lose your data or damage the card.
The machine can only read one device at a
time so do not put more than one media in the
slot.
1 2 3 4
5
Printing photos from a memory card or USB Flash memory drive
91
14
Entering PhotoCapture mode 14
After you insert the memory card or USB
Flash memory drive, press the
(PhotoCapture) key to illuminate it in
green and display the PhotoCapture options
on the LCD.
The LCD shows:
Press a or b to scroll through the
PhotoCapture key options.
View Photo(s) (See page 91.)
Print Index (See page 92.)
Print Photos (See page 92.)
Photo Effects (See page 93.)
Search by Date (See page 95.)
Print All Photos (See page 96.)
Slide show (See page 96.)
Trimming (See page 97.)
Note
If your digital camera supports DPOF
printing, see DPOF printing on page 97.
When the option you want is highlighted,
press OK.
Print Images 14
View Photo(s) 14
You can preview your photos on the LCD
before you print them. If your photos are large
files there may be a delay before each photo
is displayed on the LCD.
a Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press (PhotoCapture).
b Press a or b to choose
View Photo(s).
Press OK.
c Press d or c to choose your photo.
Note
Instead of scrolling through your photos,
you can use the dial pad to enter the
number of the image from the index page.
(See Print Index
(Thumbnails) on page 92.)
d Press a or b to increase or decrease the
number of copies.
e Repeat step c and step d until you
have chosen all the photos.
Note
Press Clear/Back to go back to the
previous level.
f After you have chosen all the photos, do
one of the following:
Press OK and change the print
settings. (See page 98.)
If you do not want to change any
settings, press Colour Start to print.
View Photo(s)
PHOTO
Select & Press
OK
Print Photos
Print Photos
Print Index
Print Index
Photo Effects
Photo Effects
View photos on the LCD
View photos on the LCD
and select the images
and select the images
you want to
you want to
print.
print.
Search by Date
Search by Date
Print All Photo
Print All Photo
Chapter 14
92
Print Index (Thumbnails) 14
The PhotoCapture Center™ assigns
numbers for images (such as No.1, No.2,
No.3, and so on).
The PhotoCapture Center™ uses these
numbers to identity each picture. You can
print a thumbnail page (Index page with 5
images per line). This will show all the pictures
on the memory card.
Note
Only file names that are 8 characters or
less will be printed correctly on the index
sheet.
a Make sure you have put the memory
card or USB Flash memory drive in the
correct slot.
Press (PhotoCapture).
b Press a or b to choose Print Index.
Press OK.
c Press a or b to choose the paper
settings, Paper Type or Paper Size.
Do one of the following.
If you chose Paper Type, press OK
and press d or c to choose the type
of paper you are using,
Plain Paper, Inkjet Paper,
Brother Photo or Other Photo.
Press OK.
If you chose Paper Size and press
d or c to choose the paper size you
are using, Letter or A4.
Press OK.
If you do not want to change the
paper settings, go to d.
d Press Colour Start to print.
Print Photos 14
Before you can print an individual image, you
have to know the image number.
a Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press (PhotoCapture).
b Print the Index. (See Print Index
(Thumbnails) on page 92.)
c Press a or b to choose Print Photos.
Press OK.
d Enter the image number that you want to
print from the Index page (Thumbnails).
Press OK.
e Repeat step d until you have entered
the image numbers that you want to
print.
Note
• You can enter the numbers at one time by
using the l key for a comma or the # key
for a hyphen. For example, Enter 1, l, 3,
l, 6 to print images No.1, No.3 and No.6.
Enter 1, #, 5 to print images No.1 to No.5.
• You can enter up to 12 characters
(including commas) for the image
numbers you want to print.
f After you have chosen the image
numbers, press OK again.
g Enter the number of copies you want
using the dial pad.
Printing photos from a memory card or USB Flash memory drive
93
14
h Do one of the following:
Change the print settings. (See
page 98.)
If you do not want to change any
settings, press Colour Start to print.
Photo Effects 14
You can edit and add effects to your photos
and view them on the LCD before printing.
Note
• After adding each effect, you can enlarge
the view of the image by pressing l. To go
back to the original size, press l again.
• The Photo Effects feature is supported by
technology from Reallusion, Inc.
Auto Correct 14
Auto Correct is available for most photos. The
machine decides the suitable effect for your
photo.
a Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press (PhotoCapture).
b Press a or b to choose
Photo Effects.
Press OK.
c Press d or c to choose your photo.
Press OK.
d Press a or b to choose Auto Correct.
Press OK.
e Press OK and a or b to increase or
decrease the number of copies.
f Do one of the following.
Press OK and change the print
settings. (See page 98.)
If you do not want to change any
settings, press Colour Start to print.
Note
If Remove Red-Eye appears on the LCD,
press # to remove red-eye from your
photo.
Enhance Skin-Tone 14
Enhance Skin-Tone is best used for adjusting
portrait photographs. It detects human skin
colour in your photos and adjust the image.
a Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press (PhotoCapture).
b Press a or b to choose
Photo Effects.
Press OK.
c Press d or c to choose your photo.
Press OK.
d Press a or b to choose
Enhance Skin-Tone.
Press OK.
e Do one of the following:
Press OK if you do not want to
change any settings.
Press a or b to adjust the effect level
manually.
Press OK when you have finished.
f Press a or b to increase or decrease the
number of copies.
g Do one of the following.
Press OK and change the print
settings. (See page 98.)
If you do not want to change any
settings, press Colour Start to print.
Chapter 14
94
Enhance Scenery 14
Enhance Scenery is best used for adjusting
landscape photographs. It highlights green
and blue areas in your photo, so that the
landscape looks more sharp and vivid.
a Make sure you have put the memory
card or USB Flash memory drive in the
correct slot.
Press (PhotoCapture).
b Press a or b to choose
Photo Effects.
Press OK.
c Press d or c to choose your photo.
Press OK.
d Press a or b to choose
Enhance Scenery.
Press OK.
e Do one of the following:
Press OK if you do not want to
change any settings.
Press a or b to adjust the effect level
manually.
Press OK when you have finished.
f Press a or b to increase or decrease the
number of copies.
g Do one of the following.
Press OK and change the print
settings. (See page 98.)
If you do not want to change any
settings, press Colour Start to print.
Remove Red-Eye 14
The machine detects eyes in your photos and
will remove red-eye from your photo.
Note
There are some cases when red-eye may
not be removed.
• When the face is too small in the
image.
• When the face is turning too far up,
down, left or right.
a Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press (PhotoCapture).
b Press a or b to choose
Photo Effects.
Press OK.
c Press d or c to choose your photo.
Press OK.
d
Press
a
or
b
to choose
Remove Red-Eye
.
Press OK.
When Remove Red-Eye is
successful, the photo after effect is
shown. The adjusted part is shown in
a red frame.
When Remove Red-Eye is
unsuccessful,
Unable to Detect. is shown.
Press OK to go back to the previous
level.
Note
Press # to try Remove Red-Eye once
again.
e Press OK and a or b to increase or
decrease the number of copies.
f Do one of the following.
Press OK and change the print
settings. (See page 98.)
If you do not want to change any
settings, press Colour Start to print.
Printing photos from a memory card or USB Flash memory drive
95
14
Monochrome 14
You can convert your photo to monochrome.
a Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press (PhotoCapture).
b Press a or b to choose
Photo Effects.
Press OK.
c Press d or c to choose your photo.
Press OK.
d Press a or b to choose Monochrome.
Press OK.
e Press OK and a or b to increase or
decrease the number of copies.
f Do one of the following.
Press OK and change the print
settings. (See page 98.)
If you do not want to change any
settings, press Colour Start to print.
Sepia 14
You can convert the colour of your photo to
sepia.
a Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press (PhotoCapture).
b Press a or b to choose
Photo Effects.
Press OK.
c Press d or c to choose your photo.
Press OK.
d Press a or b to choose Sepia.
Press OK.
e Press OK and a or b to increase or
decrease the number of copies.
f Do one of the following.
Press OK and change the print
settings. (See page 98.)
If you do not want to change any
settings, press Colour Start to print.
Search by Date 14
You can find your photos based on date.
a Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press (PhotoCapture).
b Press a or b to choose
Search by Date.
Press OK.
c Press a or b to choose the date that you
want to search from.
Press OK.
d Press d or c to choose your photo.
Note
You can view photos with other dates by
pressing d or c continuously. Press d to
view an older photo and c to view a newer
photo.
e Press a or b to increase or decrease the
number of copies.
f Repeat step d and step e until you
have chosen all your photos.
g After you have chosen all your photos,
do one of the following:
Press OK and change the print
settings. (See page 98.)
If you do not want to change any
settings, press Colour Start to print.
Chapter 14
96
Print All Photos 14
You can print all the photos on your memory
card.
a Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press (PhotoCapture).
b Press a or b to choose
Print All Photos.
Press OK.
c Enter the number of copies you want
using the dial pad.
d Do one of the following:
Change the print settings. (See
page 98.)
If you do not want to change any
settings, press Colour Start to print.
Slide show 14
You can view all your photos on the LCD
using Slide show. You can also choose a
photo during the operation.
a Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press (PhotoCapture).
b Press a or b to choose Slide show.
Press OK.
c Press Stop/Exit to finish Slide show.
Printing a photo during a Slide show 14
a Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press (PhotoCapture).
b Press a or b to choose Slide show.
Press OK.
c Press OK to stop at one image while
Slide show is operating.
d Press a or b to increase or decrease the
number of copies.
e Do one of the following:
Press OK and change the print
settings. (See page 98.)
If you do not want to change any
settings, press Colour Start to print.
Printing photos from a memory card or USB Flash memory drive
97
14
Trimming 14
You can trim your photo and print a part of the
image.
Note
If your photo is very small or has irregular
proportions you may not be able to trim
the photo. The LCD will display
Image Too Small. or
Image Too Long..
a Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press (PhotoCapture).
b Press a or b to choose Trimming.
Press OK.
c Press d or c to choose your photo.
Press OK.
d Adjust the red frame on your photo.
The part inside of the red frame will be
printed.
Press l or # to enlarge or reduce the
frame size.
Press each arrow key to move the
position of the frame.
Press 0 to rotate the frame.
Press OK when you have finished
the frame setting.
e Press a or b to increase or decrease the
number of copies.
f Do one of the following:
Press OK and change the print
settings. (See page 98.)
If you do not want to change any
settings, press Colour Start to print.
DPOF printing 14
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, Fuji Photo
Film Co. Ltd., Matsushita Electric Industrial
Co. Ltd. and Sony Corporation) created this
standard to make it easier to print images
from a digital camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
When the memory card (CompactFlash
®
,
Memory Stick
®
, Memory Stick Pro™,
SecureDigital) with DPOF information is put
into your machine, you can print the chosen
image easily.
a Make sure you have put a memory card
in the correct slot.
Press (PhotoCapture). The
machine will ask you if you want to use
DPOF setting.
b Press 1 to choose Yes.
c Do one of the following:
Change the print settings. (See
page 98.)
If you do not want to change any
settings, press Colour Start to print.
Chapter 14
98
PhotoCapture Center™ print settings 14
You can change the print settings temporarily for the next print.
The machine returns to its default settings after 3 minutes, or if the Mode Timer returns the
machine to Fax mode. (See Mode Timer on page 22.)
Note
You can save the print settings you use most often by setting them as default. (See Setting
your changes as a new default on page 101.)
1 No. of prints
(For View Photo(s), Search by Date, Slide Show)
You can see the total number of photos that will be printed.
(For Print All Photos, Print Photos, Photo Effects, Trimming)
You can see the number of copies of each photo that will be printed.
(For DPOF printing) This does not appear.
Menu Selections Options 1 Options 2 Page
Print Quality
(Does not appear for
DPOF printing)
Normal/Photo —99
Paper Type Plain Paper/Inkjet Paper/
Brother Photo/Other Photo
—99
Paper Size Letter/A4/10x15cm/13x18cm (When A4 or Letter is chosen)
10x8cm
/
13 x 9cm
/
15x10cm
/
18 x 13cm
/
20 x 15cm
/
Max. Size
99
Brightness
(Does not appear
when
Photo Effects is
chosen.)
— 100
Contrast
(Does not appear
when
Photo Effects is
chosen.)
— 100
Print Settings
Print Quality
PHOTO
Paper Type
Paper Size
0
Brightness
10
x
15 cm
Other Photo
0001
Photo
Print Start Press
1
Dark
Light
Printing photos from a memory card or USB Flash memory drive
99
14
Print Speed and Quality 14
a Press a or b to choose
Print Quality.
b Press d or c to choose Normal or
Photo.
Press OK.
c If you do not want to change additional
settings, press Colour Start to print.
Paper options 14
Paper Type 14
a Press a or b to choose Paper Type.
b Press d or c to choose the paper type
you are using, Plain Paper,
Inkjet Paper, Brother Photo or
Other Photo.
Press OK.
c If you do not want to change additional
settings, press Colour Start to print.
Paper and print size 14
a Press a or b to choose Paper Size.
b Press d or c to choose the paper size
you are using, Letter, 10x15cm,
13x18cm or A4.
Press OK.
c If you chose Letter or A4, press d or c to
choose the Print Size.
Press OK.
d If you do not want to change additional
settings, press Colour Start to print.
Color Enhance
(Does not appear
when
Photo Effects is
chosen.)
On/Off
White Balance
Sharpness
Color Density
Exit
— 100
Cropping On/Off — 101
Borderless On/Off — 101
Set New Default Yes/No — 101
Factory Reset Yes/No — 101
Menu Selections Options 1 Options 2 Page
Example: Printed Position for A4 paper
1
10x8cm
2
13x9cm
3
15x10cm
4
18x13cm
5
20x15cm
6
Max. Size
Chapter 14
100
Adjusting Brightness,
Contrast and Colour 14
Brightness 14
a Press a or b to choose Brightness.
b Press d or c to make a darker or lighter
print.
Press OK.
c If you do not want to change additional
settings, press Colour Start to print.
Contrast 14
You can choose the contrast setting. More
contrast will make an image look sharper and
more vivid.
a Press a or b to choose Contrast.
b Press d or c to change the contrast.
Press OK.
c If you do not want to change additional
settings, press Colour Start to print.
Colour Enhancement 14
You can turn on the colour enhancement
feature to print more vivid images. Printing
time will be slower.
a Press a or b to choose
Color Enhance.
Press OK.
b Do one of the following:
If you want to customize the White
Balance, Sharpness or Colour
Density, press d or c to choose On,
and then go to step c.
If you do not want to customize,
press d or c to choose Off.
Press OK and then go to step f.
c Press a or b to choose
White Balance, Sharpness or
Color Density.
d Press d or c to adjust the degree of the
setting.
Press OK.
e Do one of the following:
If you want to customize another
colour enhancement, press a or b to
choose another option.
If you want to change other settings,
press a or b to choose Exit, and
then press OK.
f If you do not want to change additional
settings, press Colour Start to print.
Note
• White Balance
This setting adjusts the hue of the white
areas of an image. Lighting, camera
settings and other influences will effect the
appearance of white. The white areas of a
picture may be slightly pink, yellow or
some other colour. By using this setting,
you can correct that effect and bring the
white areas back to pure white.
• Sharpness
This setting enhances the detail of an
image, similar to adjusting the fine focus
on a camera. If the image is not in true
focus and you cannot see the fine details
of the picture, then adjust the sharpness.
• Colour Density
This setting adjusts the total amount of
colour in the image. You can increase or
decrease the amount of colour in an
image to improve a washed out or weak
picture.
Printing photos from a memory card or USB Flash memory drive
101
14
Cropping 14
If your photo is too long or wide to fit the
available space on your chosen layout, part
of the image will automatically be cropped.
The factory setting is On. If you want to print
the whole image, turn this setting to Off.
a Press a or b to choose Cropping.
b Press d or c to choose Off (or On).
Press OK.
c If you do not want to change additional
settings, press Colour Start to print.
Cropping: On
14
Cropping: Off 14
Borderless printing 14
This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.
a Press a or b to choose Borderless.
b Press d or c to choose Off (or On).
Press OK.
c If you do not want to change additional
settings, press Colour Start to print.
Setting your changes as a
new default 14
You can save the print settings you use most
often by setting them as the default settings.
These settings will stay until you change
them again.
a Press a or b to choose your new setting.
Press OK.
Repeat this step for each setting you
want to change.
b After changing the last setting, press a
or b to choose Set New Default.
Press OK.
c Press 1 to choose Yes.
d Press Stop/Exit.
Restoring all settings to the
factory settings 14
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
a Press a or b to choose
Factory Reset.
Press OK.
b Press 1 to choose Yes.
c Press Stop/Exit.
Chapter 14
102
Scan to a memory card
or USB Flash memory
drive
14
Entering Scan mode 14
When you want to scan to a memory card or
USB Flash memory drive, press
(Scan).
The LCD shows:
Press a or b to choose Scan to Media.
Press OK.
If you are not connected to your computer
only the Scan to Media selection will appear
on the LCD.
(See Scanning for Windows
®
or Macintosh
®
in the Software User’s Guide on the CD-ROM
for details about the other menu options.)
How to scan to a memory card
or USB Flash memory drive 14
You can scan monochrome and colour
documents into a memory card or USB Flash
memory drive. Monochrome documents will
be stored in PDF (*.PDF) or TIFF file formats
(*.TIF). Colour documents may be stored in
PDF (*.PDF) or JPEG (*.JPG) file formats.
The factory setting is Color 150 dpi and
the default file format is PDF. The machine
automatically creates file names based on
the current date.(For details, see Quick Setup
Guide.) For example, the fifth image scanned
on July 1, 2007 would be named
01070705.PDF. You can change the colour
and quality.
a Insert a CompactFlash
®
, Memory
Stick
®
, Memory Stick Pro™,
SecureDigital, MultiMediaCard™, xD-
Picture Card™ or USB Flash memory
drive into your machine.
WARNING
DO NOT take out the memory card while
PhotoCapture is blinking to avoid
damaging the card or data stored on the
card.
b Load your document.
c Press (Scan).
d Press a or b to choose
Scan to Media.
Press OK.
e Do one of the following.
To change the quality, go to step f.
Press Mono Start or Colour Start to
start scanning without changing
additional settings.
f Press a or b to choose
Color 150 dpi, Color 300 dpi,
Color 600 dpi, B/W 200x100 dpi
or
B/W 200 dpi.
Press OK.
Scan to Image
Scan to Image
SCAN
Select & Press
OK
Scan to OCR
Scan to OCR
Scan to File
Scan to File
Scan to E-mail
Scan to E-mail
Scan a document into
Scan a document into
your E-mail
your E-mail
application
application
as a file
as a file
attachment.
attachment.
Scan to Media
Scan to Media
Quality Selectable File
Format
Color 150 dpi JPEG / PDF
Color 300 dpi JPEG / PDF
Color 600 dpi JPEG / PDF
B/W 200x100 dpi TIFF / PDF
B/W 200 dpi TIFF / PDF
Printing photos from a memory card or USB Flash memory drive
103
14
g Do one of the following.
To change the file type, go to step h.
Press Mono Start or Colour Start to
start scanning without changing
additional settings.
h Press a or b to choose JPEG, PDF or
TIFF.
Press OK.
Note
• If you chose colour in the resolution
setting, you cannot choose TIFF.
• If you chose monochrome in the resolution
setting, you cannot choose JPEG.
i Do one of the following.
To change the file name, go to
step j.
Press Mono Start or Colour Start to
start scanning without changing
additional settings.
j The file name is set automatically
however, you can set a name of your
choice using the dial pad. You can only
change the first 6 digits.
Press OK.
Note
Press Clear/Back to delete the current
name.
k Press Mono Start or Colour Start.
Understanding the
Error Messages 14
Once you are familiar with the types of errors
that can occur while you are using
PhotoCapture Center™, you can easily
identify and troubleshoot any problems.
Hub is Unusable.
This message will appear if a Hub or USB
Flash memory drive with a Hub has been
put into the USB direct interface.
Media Error
This message will appear if you put in a
memory card that is either bad or not
formatted, or when there is a problem with
the media drive. To clear this error, take
out the memory card.
No File
This message will appear if you try to
access a memory card or USB Flash
memory drive in the drive (slot) that does
not contain a .JPG file.
Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory. This message will
also appear when a memory card or USB
Flash memory drive you are using does
not have enough space available for the
scanned document.
Media is Full.
This message will appear if you are trying
to save more than 999 files in a memory
card or USB Flash memory drive.
Unusable Device
This message will appear if a USB device
or USB Flash memory drive that is not
supported has been connected to the USB
direct interface. For more information, visit
us at http://solutions.brother.com
. This
message will also appear if you connect a
broken device to the USB direct interface.
104
15
Printing photos
directly from a
PictBridge camera
15
Your Brother machine supports the
PictBridge standard, allowing you to connect
to and print photos directly from any
PictBridge compatible digital camera.
If your camera is using the USB Mass
Storage standard, you can also print photos
from a digital camera without PictBridge. See
Printing photos directly from a digital camera
(without PictBridge) on page 106.
PictBridge requirements 15
To avoid errors, remember the following
points:
The machine and the digital camera must
be connected using a suitable USB cable.
The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
PhotoCapture Center™ operations are
not available when using the PictBridge
feature.
Setting your digital camera 15
Make sure your camera is in PictBridge
mode. The following PictBridge settings may
be available from the LCD of your PictBridge
compatible camera.
Depending on your camera some of these
settings may not be available.
1
See DPOF printing on page 105 for more details.
2
If your camera is set to use the Printer Settings
(Default setting), the machine will print your photo
using the following settings.
When your camera does not have any
menu selections, this setting is also used.
The names and availability of each setting
depends on the specification of your
camera.
Please refer to the documentation supplied
with your camera for more detailed
information on changing PictBridge settings.
Printing photos from a camera 15
Camera Menu
Selections
Options
Paper Size Letter, A4, 10x15cm, Printer
Settings (Default setting)
2
Paper Type Plain Paper, Glossy Paper,
Inkjet Paper, Printer Settings
(Default setting)
2
Layout Borderless: On, Borderless:
Off, Printer Settings (Default
setting)
2
DPOF setting
1
-
Print Quality Normal, Fine, Printer Settings
(Default setting)
2
Color
Enhancement
On, Off, Printer Settings
(Default setting)
2
Settings Options
Paper Size 10x15cm
Paper Type Glossy Paper
Layout Borderless: On
Print Quality Fine
Color Enhancement Off
Printing photos from a camera
105
15
Printing Images 15
Note
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
a Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
1 USB direct interface
b Turn on the camera.
When the machine has recognized the
camera, the LCD shows
Camera Connected.
c Choose the photo you want to print
following the instructions from your
camera.
When the machine starts printing a
photo, the LCD will show Printing.
WARNING
To prevent damage to your machine, do not
connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
DPOF printing 15
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, Fuji Photo
Film Co. Ltd., Matsushita Electric Industrial
Co. Ltd. and Sony Corporation) created this
standard to make it easier to print images
from a digital camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
1
Chapter 15
106
Printing photos
directly from a digital
camera (without
PictBridge)
15
If your camera supports the USB Mass
Storage standard, you can connect your
camera in storage mode. This enables you to
print photos from your camera.
If you would like to print photos in PictBridge
mode, see Printing photos directly from a
PictBridge camera on page 104.
Note
The name, availability and operation differ
among digital cameras. Please refer to the
documentation supplied with your camera
for detailed information, such as how to
switch from PictBridge mode to USB mass
storage mode.
Printing Images 15
Note
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
a Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
1 USB direct interface
b Turn on the camera.
For print settings, see Print
Images on page 91.
c Follow the steps in Print
Images on page 91.
WARNING
To prevent damage to your machine, do not
connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
1
Printing photos from a camera
107
15
Understanding the
Error Messages 15
Once you are familiar with the types of errors
that can occur while you are printing from a
camera, you can easily identify and
troubleshoot any problems.
Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory.
Unusable Device
This message will appear if you connect a
camera which is not in PictBridge mode
nor using the USB Mass Storage
standard. This message will also appear if
you connect a broken device to the USB
direct interface.
For more detailed solutions see Error
messages on page 127.
Chapter 15
108
Section V
Software V
Software and Network features 110
110
16
The CD-ROM includes the Software User’s
Guide and Network User’s Guide for features
available when connected to a computer (for
example, printing and scanning). These guides
have easy to use links that, when clicked, will
take you directly to a particular section.
You can find information on these features:
Printing
Scanning
ControlCenter3 (for Windows
®
)
ControlCenter2 (for Macintosh
®
)
Remote Setup
Faxing from your computer
PhotoCapture Center™
Network Printing
Network Scanning
Wireless Network Users (MFC-885CW only)
How to read HTML User’s Guide
This is a quick reference for using the HTML
User’s Guide.
(For Windows
®
)
Note
If you have not installed the software, see
Viewing Documentation on page 3.
a From the Start menu, point to Brother,
MFC-XXXX (where XXXX is your model
number) from the programs group, then
click User’s Guides in HTML format.
b Click SOFTWARE USER’S GUIDE (or
NETWORK USER’S GUIDE) from the
top menu.
c Click the heading you would like to view
from the list at the left of the window.
(For Macintosh
®
)
a Make sure your Macintosh
®
is turned
on. Insert the Brother CD-ROM into your
CD-ROM drive.
b Double-click the Documentation icon.
c Double-click your language folder, and
then double-click the top page file.
d Click SOFTWARE USER’S GUIDE (or
NETWORK USER’S GUIDE) in the top
menu, and then click the heading you
would like to read from the list at the left
of the window.
Software and Network features 16
Section VI
Appendixes VI
Safety and Legal 112
Troubleshooting and Routine Maintenance 121
Menu and Features 148
Specifications 166
Glossary 182
112
A
Choosing a location A
Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put
the machine near a telephone socket and a standard grounded electrical socket. Choose a
location where the temperature remains between 10° C and 35° C.
CAUTION
• Avoid placing your machine in a high-traffic area.
• Avoid placing your machine on a carpet.
• DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment,
chemicals or water.
• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.
• DO NOT connect your machine to electrical sockets controlled by wall switches or automatic
timers.
• Disruption of power can wipe out information in the machine's memory.
• DO NOT connect your machine to electrical sockets on the same circuit as large appliances
or other equipment that might disrupt the power supply.
• Avoid interference sources, such as other cordless telephone systems or speakers.
• DO NOT place the MFC-885CW and the cordless handset near electro-medical equipment.
Safety and Legal A
Safety and Legal
113
A
To use the machine safely A
Please keep these instructions for later reference and read them before attempting any
maintenance.
Note
If there are faxes in the machine's memory, you need to print them or save them before you
unplug the machine from the AC power outlet for more than 24 hours. (To print the faxes in
memory, see Printing a fax from the memory on page 44. To save the faxes in memory, see
Transferring faxes to another fax machine on page 131 or Transferring faxes to your
PC on page 132.)
WARNING
There are high voltage electrodes inside the machine. Before you clean the inside of the
machine, make sure you have unplugged the telephone line cord first and then the power cord
from the electrical socket. Doing this will prevent an electrical shock.
DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
DO NOT pull on the middle of the AC power cord. Doing this might cause an electrical shock.
114
DO NOT put your hands on the edge of the machine under the document cover or the scanner
cover. Doing this may cause injury.
DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing
this may cause injury.
DO NOT touch the paper feed roller. Doing this may cause injury.
Safety and Legal
115
A
DO NOT touch the area shaded in the illustration. Doing this may cause injury.
When moving the machine you must lift it from the base, by placing a hand at each side of the
unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover.
DO NOT use flammable substances or any type of spray to clean the inside or outside of the
machine. Doing this may cause a fire or electrical shock.
If the machine becomes hot, releases smoke, or generates any strong smells, immediately
unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer
Service.
If metal objects, water or other liquids get inside the machine, immediately unplug the machine
from the electrical socket. Call your Brother dealer or Brother Customer Service.
116
WARNING
• Use caution when installing or modifying telephone lines. Never touch telephone wires or
terminals that are not insulated unless the telephone line has been unplugged at the wall
socket. Never install telephone wiring during a lightning storm. Never install a telephone wall
socket in a wet location.
• This product must be installed near an electrical socket that is easily accessible. In case of
an emergency, you must unplug the power cord from the electrical socket to shut off the
power completely.
• Always make sure the plug is fully inserted.
WARNING
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to
reduce the risk of fire, electric shock and injury to people, including the following:
1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink
or washing machine, in a wet basement or near a swimming pool.
2 Avoid using this product during an electrical storm. There may be a remote risk of electric
shock from lightning.
3 DO NOT use this product to report a gas leak in the vicinity of the leak.
Important safety instructions A
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall socket before cleaning the inside of the machine. DO NOT
use liquid or aerosol cleaners. Use a damp cloth for cleaning.
5 DO NOT use this product near water.
6 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product.
7 Slots and openings in the cabinet and the back or bottom are provided for ventilation. To
ensure reliable operation of the product and to protect it from overheating, these openings
must not be blocked or covered. The openings should never be blocked by placing the product
on a bed, sofa, rug, or other similar surface. This product should never be placed near or over
a radiator or heater. This product should never be placed in a built-in installation unless
adequate ventilation is provided.
8 This product should be operated from the type of power source indicated on the label. If you
are not sure of the type of power available, call your dealer or local power company.
Safety and Legal
117
A
9 Use only the power cord supplied with this machine.
10 This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin.
This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to
insert the plug into the outlet, call your electrician to replace your obsolete outlet. DO NOT
defeat the purpose of the grounded plug.
11 DO NOT allow anything to rest on the power cord. DO NOT place this product where people
can walk on the cord.
12 DO NOT place anything in front of the machine that will block received faxes. DO NOT place
anything in the path of received faxes.
13 Wait until pages have exited the machine before picking them up.
14 Unplug this product from the power socket and refer all servicing to Brother Authorized Service
Personnel under the following conditions:
When the power cord is damaged or frayed.
If liquid has been spilled into the product.
If the product has been exposed to rain or water.
If the product does not operate normally when the operating instructions are followed,
adjust only those controls that are covered by the operating instructions. Incorrect
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.
If the product has been dropped or the casing has been damaged.
If the product exhibits a distinct change in performance, indicating a need for service.
15 To protect your product against power surges, we recommend the use of a power protection
device (Surge Protector).
16 To reduce the risk of fire, electric shock and injury to people, note the following:
DO NOT use this product near appliances that use water, a swimming pool, or in a wet
basement.
DO NOT use the machine during an electrical storm (there is the remote possibility of an
electrical shock) or to report a gas leak in the vicinity of the leak.
IMPORTANT - For your safety A
To ensure safe operation, the supplied three-pin plug must be inserted only into a standard three-
pin electrical socket that is effectively grounded through the normal household wiring.
The fact that the equipment operates satisfactorily does not imply that the power is grounded and
that the installation is completely safe. For your safety, if in any doubt about the effective
grounding of the power, consult a qualified electrician.
Important - Wiring information (for U.K. only) A
If you need to replace the plug fuse, fit a fuse that is approved by ASTA to BS1362 with the same
rating as the original fuse.
Always replace the fuse cover. Never use a plug that does not have a cover.
118
Warning - This machine must be earthed. A
The wires in the mains lead are coloured in line with the following code:
Green and Yellow: Earth
Blue: Neutral
Brown: Live
If in any doubt, call a qualified electrician.
LAN connection A
CAUTION
DO NOT connect this product to a LAN connection that is subject to over-voltages.
Radio interferece A
This product complies with EN55022 (CISPR Publication 22) /Class B. When connecting the
machine to a computer, ensure that you use a USB cable which does not exceed 2.0 m in length.
EU Directive 2002/96/EC and EN50419 A
This equipment is marked with the above recycling symbol. It means that at the end of the life of
the equipment you must dispose of it separately at an appropriate collection point and not place
it in the normal domestic unsorted waste stream. This will benefit the environment for all.
(European Union only)
European
Union Only
Safety and Legal
119
A
Legal limitations for copying A
It is an offence to make reproductions of certain items or documents with the intent to commit
fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you
check with relevant legal authorities if in doubt about a particular item or document.
The following are examples of documents which may not be copied:
Money
Bonds or other certificates of indebtedness
Certificates of Deposit
Armed Forces Service or Draft papers.
Passports
Postage Stamps (cancelled or uncancelled)
Immigration Papers
Welfare documents
Cheques or Drafts drawn by Governmental Agencies
Identification Documents, badges or insignias
Licences and Certificates of Title to motor vehicles
Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair
dealing’. Multiple copies would indicate improper use.
Works of art should be considered the equivalent of copyrighted works.
Licenses and Certificates of Title to motor vehicles may not be copied under certain
state/provincial laws.
120
Trademarks A
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
© 2007 Brother Industries, Ltd. All rights reserved.
Microsoft and Windows are registered trademarks of Microsoft corporation in the U.S. and other
countries.
Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United
States and/or other countries.
Macintosh and TrueType are registered trademarks of Apple Inc.
Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of
Nuance Communications, Inc. or its affiliates in the United States and/or other countries.
Presto! PageManager is a registered trademark of NewSoft Technology Corporation.
Microdrive is a trademark of International Business Machine Corporation.
CompactFlash is a registered trademark of SanDisk Corporation.
Memory Stick is a registered trademark of Sony Corporation.
SanDisk is a licensee of the SD and miniSD trademarks.
MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard
Association.
xD-Picture Card is a trademark of Fujifilm Co. Ltd., Toshiba Corporation and Olympus Optical Co.
Ltd.
PictBridge is a trademark.
Memory Stick Pro, Memory Stick Pro Duo, Memory Stick Duo and MagicGate are trademarks of
Sony Corporation.
BROADCOM, SecureEasySetup and the SecureEasySetup logo are trademarks or registerd
trademarks of Broadcom Corporation in the United States and/or other countries.
AOSS is a trademark of Buffalo Inc..
FaceFilter Studio is a trademark of Reallusion, Inc.
DECT is a trademark of ETSI.
Each company whose software title is mentioned in this manual has a Software License
Agreement specific to its proprietary programs.
All other brand and product names mentioned in this User's Guide, the Software User's
Guide and the Network User’s Guide are registered trademarks of their respective
companies.
121
B
B
Troubleshooting B
If you think there is a problem with your machine, check the chart below and follow the
troubleshooting tips.
Most problems can be easily resolved by yourself. If you need additional help, the Brother
Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at
http://solutions.brother.com
.
If you are having difficulty with your machine B
Troubleshooting and Routine
Maintenance
B
Printing
Difficulty Suggestions
No printout Check the interface cable or wireless connection(MFC-885CW only) on both the
machine and your computer. (See the Quick Setup Guide.)
Make sure the machine is plugged in and not in Power Save mode.
One or more ink cartridges are empty. (See Replacing the ink
cartridges on page 136.)
Check to see if the LCD is showing an error message. (See Error
messages on page 127.)
Check that the correct printer driver has been installed and chosen.
Make sure that the machine is online. Click Start and then Printers and Faxes.
Right-click and choose Brother MFC-XXXX (where XXXX is your model name),
and make sure that Use Printer Offline is unchecked.
Poor print quality Check the print quality. (See Checking the print quality on page 141.)
Make sure that the Media Type setting in the printer driver or the Paper Type
setting in the machine’s menu matches the type of paper you are using. (See
Printing for Windows
®
or Printing and Faxing for Macintosh
®
in the Software
User’s Guide on the CD-ROM and Paper Type on page 23.)
Make sure that your ink cartridges are fresh. The following may cause ink to clog:
The expiration date written on the cartridge package has passed. (Cartridges
stay usable for up to two years if kept in their original packaging.)
The ink cartridge was in your machine over six months.
The ink cartridge may not have been stored properly before use.
Try using the recommended types of paper. (See Acceptable paper and other
media on page 12.)
The recommended environment for your machine is between 20° C to 33° C.
White horizontal lines appear in text
or graphics.
Clean the print head. (See Cleaning the print head on page 140.)
Try using the recommended types of paper. (See Acceptable paper and other
media on page 12.)
If you want to print on Photo L or 10 × 15 cm paper, make sure you use the photo
paper tray. (See Loading photo paper on page 18.)
The machine prints blank pages. Clean the print head. (See Cleaning the print head on page 140.)
122
Characters and lines are stacked. Check the printing alignment. (See Checking the print alignment on page 142.)
Printed text or images are skewed. Make sure the paper is loaded properly in the paper tray and the paper side guide
is adjusted correctly. (See Loading paper and other media on page 15.)
Make sure the Jam Clear Cover is set properly.
Smudged stain at the top centre of
the printed page.
Make sure the paper is not too thick or curled. (See Acceptable paper and other
media on page 12.)
Printing appears dirty or ink seems
to run.
Make sure you are using the recommended types of paper. (See Acceptable
paper and other media on page 12.) Don't handle the paper until the ink is dry.
If you are using photo paper, make sure that you have set the correct paper type.
If you are printing a photo from your PC, set the Media Type in the Basic tab of
the printer driver.
Stains appear on the reverse side
or at the bottom of the page.
Make sure the printer platen is not dirty with ink. (See Cleaning the machine printer
platen on page 139.)
Make sure you are using the paper support flap. (See Loading paper and other
media on page 15.)
The machine prints dense lines on
the page.
Check Reverse Order in the Basic tab of the printer driver.
The printouts are wrinkled.
In the printer driver
Basic
tab, click
Settings
, and uncheck
Bi-Directional Printing
.
Cannot perform ‘2 in 1 or 4 in 1’
printing.
Check that the paper size setting in the application and in the printer driver are the
same.
Print speed is too slow. Try changing the printer driver setting. The highest resolution needs longer data
processing, sending and printing time. Try the other quality settings in the printer
driver Basic tab. Also, click Settings, and make sure you uncheck Colour
Enhancement.
Turn the borderless feature off. Borderless printing is slower than normal printing.
(See Printing for Windows
®
or Printing and Faxing for Macintosh
®
in the Software
User’s Guide on the CD-ROM.)
Colour Enhancement is not
working properly.
If the image data is not full colour in your application (such as 256 colour), Colour
Enhancement will not work. Use at least 24 bit colour data with the Colour
Enhancement feature.
Photo paper does not feed
properly.
When you print on Brother photo paper, load the instruction sheet included with
the photo paper in the paper tray first, and then put the photo paper on top of the
instruction sheet.
Clean the paper pick-up roller. (See Cleaning the paper pick-up
roller on page 140.)
Machine feeds multiple pages. Make sure the paper is loaded properly in the paper tray. (See Loading paper and
other media on page 15.)
Check that more than two types of paper are not loaded in the paper tray at any
one time.
Printed pages are not stacked
neatly.
Make sure you are using the paper support flap. (See Loading paper and other
media on page 15.)
Printed pages refeed and cause a
paper jam.
Make sure you pull out the paper support until it clicks and unfold the paper
support flap.
Machine does not print from Paint
Brush.
Try setting the Display setting to ‘256 colours.’
Machine does not print from Adobe
Illustrator.
Try to reduce the print resolution. (See Printing for Windows
®
or Printing and
Faxing for Macintosh
®
in the Software User’s Guide on the CD-ROM.)
Printing (continued)
Difficulty Suggestions
Troubleshooting and Routine Maintenance
123
B
Printing Received Faxes
Difficulty Suggestions
Condensed print and white streaks
across the page or the top and
bottom of sentences are cut off.
You probably had a bad connection, with static or interference on the telephone
line. Ask the other party to send the fax again.
Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the
problem is with the sending machine. Try receiving from another fax machine.
Received colour fax prints only in
black and white.
Replace the colour ink cartridges that are empty or nearly empty, and then ask the
other person to send the colour fax again. (See Replacing the ink
cartridges on page 136.) Check that Advanced Fax Operation is set to off. (See
Turning off Advanced Fax Operations on page 70.)
Left and Right margins are cut off or
a single page is printed on two
pages.
Turn on Auto Reduction. (See Printing a reduced incoming fax on page 43.)
Telephone Line or Connections
Difficulty Suggestions
Dialling does not work. (No dial
tone)
Make sure the machine is plugged in and not in Power Save mode.
Check all line cord connections.
Change Tone/Pulse setting. (See the Quick Setup Guide.)
Lift the external telephone’s handset, (or the machine’s handset or cordless
handset if available), and then dial the number to send a manual fax. Wait to hear
fax receiving tones before pressing Mono Start or Colour Start.
The machine does not answer
when called.
Make sure the machine is in the correct receiving mode for your setup. (See
Choosing the Receive Mode on page 39.) Check for a dial tone. If possible, call
your machine to hear it answer. If there is still no answer, check the telephone line
cord connection. If there is no ringing when you call your machine, ask your
telephone company to check the line.
Receiving Faxes
Difficulty Suggestions
Cannot receive a fax. Check all line cord connections.
Make sure the machine is in the correct receiving mode for your setup. (See
Receive mode settings on page 41.)
If you often have interference on the telephone line, try changing the menu setting
of Compatibility to Basic. (See Telephone line interference on page 135.)
If you connect your machine to PBX or ISDN, set the menu setting of Telephone
Line Type to your telephone type. (See Setting the Telephone Line
Type on page 48.)
124
Sending Faxes
Difficulty Suggestions
Cannot send a fax. Check all line cord connections.
Make sure that the Fax key is illuminated. (See Entering Fax
mode on page 32.)
Ask the other party to check that the receiving machine has paper.
Print the Transmission Verification Report and check for an error. (See
Reports on page 75.)
Transmission Verification Report
says ‘Result:ERROR’.
There is probably temporary noise or static on the line. Try sending the fax again.
If you send a PC FAX message and get
‘Result:ERROR’ on the Transmission
Verification Report, your machine may be out of memory. To gain extra memory,
you can turn off Advanced Fax Operation (see Turning off Advanced Fax
Operations on page 70), print fax messages in memory (see Printing a fax from
the memory on page 44) or cancel a Delayed Fax or Polling Job (see Cancelling
a fax in progress on page 33 or Checking and cancelling waiting jobs on page 37).
If the problem continues, ask the telephone company to check your telephone line.
If you often get transmission errors due to possible interference on the telephone
line, try changing the menu setting of Compatibility to Basic. (See Telephone line
interference on page 135.)
If you connect your machine to PBX or ISDN, set the menu setting of Telephone
Line Type to your telephone type. (See Setting the Telephone Line
Type on page 48.)
Poor fax send quality. Try changing your resolution to Fine or S.Fine. Make a copy to check your
machine's scanner operation. If the copy quality is not good, clean the scanner.
(See Cleaning the scanner on page 139.)
Vertical black lines when sending. Black vertical lines on faxes you send are typically caused by dirt or correction
fluid on the glass strip. Clean the glass strip. (See Cleaning the
scanner on page 139.)
Handling Incoming Calls
Difficulty Suggestions
The machine ‘Hears’ a voice as a
CNG Tone.
If Fax Detect is set to on, your machine is more sensitive to sounds. It may
mistakenly interpret certain voices or music on the line as a fax machine calling
and respond with fax receiving tones. Deactivate the machine by pressing
Stop/Exit. Try avoiding this problem by turning Fax Detect to off. (See Fax
Detect on page 42.)
Sending a fax call to the machine. If you answered on an external or extension telephone, press your Remote
Activation Code (the factory setting is l 5 1). When your machine answers, hang
up.
Custom features on a single line. If you have Call Waiting, Call Waiting/Caller ID, an alarm system or other custom
feature on a single telephone line with your machine, it may create a problem
sending or receiving faxes.
For example: If you subscribe to Call Waiting or some other custom service and
its signal comes through the line while your machine is sending or receiving a fax,
the signal can temporarily interrupt or disrupt the faxes. Brother's ECM feature
should help overcome this problem. This condition is related to the telephone
system industry and is common to all devices that send and receive information
on a single, shared line with custom features. If avoiding a slight interruption is
crucial to your business, a separate telephone line with no custom features is
recommended.
Troubleshooting and Routine Maintenance
125
B
Copying Difficulties
Difficulty Suggestions
Cannot make a copy.
Make sure that the Copy key is illuminated. (See Entering Copy
mode on page 80.)
Vertical streaks appear in copies. If you see vertical streaks on copies, clean the scanner. (See Cleaning the
scanner on page 139.)
Poor copy results when using the
ADF.
Try using the scanner glass. (See Using the scanner glass on page 11.)
Vertical black line appear in copies. Black vertical lines on copies are typically caused by dirt or correction fluid on the
glass strip. Clean the glass strip. (See Cleaning the scanner on page 139.)
Scanning Difficulties
Difficulty Suggestions
TWAIN/WIA errors appear when
starting to scan.
Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In
PaperPort
®
11SE with OCR, click File, Scan or Get Photo and click Select to
choose the Brother TWAIN/WIA driver.
Poor scanning results when using
the ADF.
Try using the scanner glass. (See Using the scanner glass on page 11.)
Software Difficulties
Difficulty Suggestions
Cannot install software or print. Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair
and reinstall the software.
‘Device Busy’ Make sure the machine is not showing an error message on the LCD.
Cannot print images from
FaceFilter Studio.
To use FaceFilter Studio, you must install the FaceFilter Studio application from
the CD-ROM supplied with your machine. To install FaceFilter Studio see the
Quick Setup Guide.
Also, before you start FaceFilter Studio for the first time, you must make sure your
Brother machine is turned On, and connected to your computer. This will allow you
to access all the functions of FaceFilter Studio.
126
PhotoCapture Center™ Difficulties
Difficulty Suggestions
Removable Disk does not work
properly.
1 Have you installed the Windows
®
2000 update? If not, do the following:
1) Unplug the USB cable.
2) Install the Windows
®
2000 update using one of the following methods.
Install MFL-Pro Suite from the CD-ROM. (See the Quick Setup
Guide.)
Download the latest service pack from the Microsoft Web site.
3) Wait about 1 minute after you restart the PC, and then connect the USB
cable.
2 Take out the memory card and put it back in again.
3 If you have tried ‘Eject’ from within Windows
®
, take out the memory card
before you continue.
4 If an error message appears when you try to eject the memory card, it means
the card is being accessed. Wait a while and then try again.
5 If all of the above do not work, turn off your PC and machine, and then turn
them on again. (You will have to unplug the power cord of the machine to turn
it off.)
Cannot access Removable Disk
from Desktop icon.
Make sure that you have correctly inserted the memory card or USB Flash
memory drive.
Network Difficulties
Difficulty Suggestions
Cannot print over the Network. Make sure that your machine is powered on and is online and in Ready mode.
Print a Network Configuration list (see Reports on page 75.) and check the current
Network settings printed in this list. Reconnect the LAN cable to the hub to verify
that the cabling and network connections are good. If possible, try connecting the
machine to a different port on your hub using a different cable. If the connections
are good, the machine shows LAN Active for 2 seconds.
(If you are using a wireless connection(MFC-885CW only) or are having Network
problems, see the Network User’s Guide for more information.)
The network scanning feature does
not work.
(For Windows
®
users only) Firewall settings on your PC may be rejecting the
necessary network connection. Follow the instructions below to configure the
Firewall. If you are using personal Firewall software, see the User’s Guide for your
software or contact the software manufacturer.
For Windows
®
XP SP2 and Windows Vista™ users, see Firewall settings in the
Software User’s Guide on the CD-ROM.
For Windows
®
XP SP1 user’s, please visit the Brother Solutions Center.
The network PC-Fax Receive
feature does not work.
Your computer cannot find your
machine.
<Windows
®
users>
Firewall settings on you PC may be rejecting the necessary network connection.
For detail, see the instruction above.
<Macintosh
®
users>
Re-select your machine in the DeviceSelector application located in Macintosh
HD/Library/Printers/Brother/Utilities or from the model list in ControlCenter2.
Troubleshooting and Routine Maintenance
127
B
Error messages B
As with any sophisticated office product, errors may occur. If this happens, your machine identifies
the error and shows an error message. The most common error messages are shown below.
You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers
the latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com
.
Error Message Cause Action
BT Call Sign On
(For UK only)
BT Call Sign is set to ON. You
cannot change the Receive Mode
from Manual to another mode.
Set BT Call Sign to OFF. (See BT Call Sign
(For U.K. only) on page 48.)
Comm.Error Poor telephone line quality
caused a communication error.
If the problem continues, call the
telephone company and ask them to check
your telephone line.
Connection Fail You tried to poll a fax machine
that is not in Polled Waiting mode.
Check the other fax machine's polling
setup.
Cover is Open. The scanner cover is not closed
completely.
Lift the scanner cover and then close it
again.
The ink cartridge cover is not
completely closed.
Firmly close the ink cartridge cover until it
clicks.
Data Remaining Print data is left in the machine's
memory.
Press Stop/Exit. The machine will cancel
the job and clear it from the memory. Try to
print again.
Disconnected The other person or other
person's fax machine stopped the
call.
Try to send or receive again.
Document Jam The document was not inserted or
fed properly, or the document
scanned from the ADF was too
long.
See Using the ADF on page 10.
See Document jam on page 132.
High Temperature The print head is too warm. Allow the machine to cool down.
Hub is Unusable. A Hub or USB Flash memory
drive with Hub has been
connected to the USB direct
interface.
A Hub or USB Flash memory drive with
Hub are not supported. Unplug the device
from the USB direct interface.
Image Too Long. The proportions of your photo are
irregular so effects could not be
added.
Choose a regularly proportioned image.
Image Too Small. The size of your photo is too small
to trim.
Choose a larger image.
128
Ink Empty One or more of the ink cartridges
is empty. The machine will stop all
print operations. While memory is
available, black and white faxes
will be stored in the memory. If a
sending machine has a colour fax,
the machine's ‘handshake’ will
ask that the fax be sent as black
and white. If the sending machine
has the ability to convert it, the
colour fax will be stored in the
memory as a black and white fax.
Replace the empty ink cartridges. (See
Replacing the ink cartridges on page 136.)
Low Temperature The print head is too cold. Allow the machine to warm up.
Media Error The memory card is either
corrupted, improperly formatted,
or there is a problem with the
memory card.
Put the card firmly into the slot again to
make sure it is in the correct position. If the
error remains, check the media drive (slot)
of the machine by putting in another
memory card that you know is working.
Media is Full. The memory card or USB flash
memory drive you are using
already contains 999 files.
Your machine can only save to your
memory card or USB flash memory drive if
it contains less than 999 files. Try deleting
unused files to free some space and try
again.
Near Empty One or more of the ink cartridges
are running out of ink. If a sending
machine has a colour fax, the
machine's ‘handshake’ will ask
that the fax be sent as black and
white. If the sending machine has
the ability to convert it, the colour
fax will be received into memory
as a black and white fax.
Order a new ink cartridge.
No Caller ID There is no incoming call history.
You did not receive calls or you
have not subscribed to the Caller
ID service from your telephone
company.
If you want to use the Caller ID feature call
your telephone company. (See Caller ID
(For U.K. and Ireland only) on page 46.)
No Cartridge An ink cartridge is not installed
properly.
Reinstall the ink cartridge. (See Replacing
the ink cartridges on page 136.)
No File The memory card or USB Flash
memory drive in the media drive
does not contain a .JPG file.
Put the correct memory card or USB Flash
memory drive into the slot again.
Error Message Cause Action
Troubleshooting and Routine Maintenance
129
B
No Paper Fed The machine is out of paper or
paper is not properly loaded in the
paper tray.
Do one of the following:
Refill the paper in the paper tray, and
then press Mono Start or
Colour Start.
Remove the paper and load it again
and then press Mono Start or
Colour Start.
The paper is jammed in the
machine.
See Printer jam or paper jam on page 133.
No Response/Busy The number you dialled does not
answer or is busy.
Verify the number and try again.
Not Registered You tried to access a Speed Dial
number that is not programmed.
Set up the Speed Dial number. (See
Storing Speed Dial numbers on page 56.)
Out of Memory The machine's memory is full. Fax sending or copy operation in
progress
Do one of the following:
Press Stop/Exit and wait until the other
operations in progress finish and then
try again.
Clear the data in the memory. To gain
extra memory, you can turn off
Advanced Fax Operation. (See Turning
off Advanced Fax
Operations on page 70.)
Print the faxes that are in the memory.
(See Printing a fax from the
memory on page 44.)
The memory card or USB flash
memory drive you are using does
not have enough free space to
scan the document.
Delete unused files from your memory card
or USB Flash memory drive to make some
free space and then try again.
Paper Jam Paper is jammed in the machine. Open the Jam Clear Cover (at the back of
the machine) and remove the jammed
paper. (See Printer jam or paper
jam on page 133.)
Unable to Clean XX The machine has a mechanical
problem.
—OR—
A foreign object such as a clip or
ripped paper is in the machine.
Open the scanner cover and remove any
foreign objects inside the machine. If the
error message continues, do one of the
following:
Disconnect the machine from the
power for several minutes, then
reconnect it. (The machine can be
turned off for approximately 24 hours
without losing faxes stored in the
memory. See Transferring your faxes
or Fax Journal report on page 131.)
Error Message Cause Action
130
Unable to Init. XX The machine has a mechanical
problem.
—OR—
A foreign object such as a clip or
ripped paper is in the machine.
Open the scanner cover and remove any
foreign objects inside the machine. If the
error message continues, do one of the
following:
Disconnect the machine from the
power for several minutes, then
reconnect it. (The machine can be
turned off for approximately 24 hours
without losing faxes stored in the
memory. See Transferring your faxes
or Fax Journal report on page 131.)
Unable to Print XX The machine has a mechanical
problem.
—OR—
A foreign object such as a clip or
ripped paper is in the machine.
Open the scanner cover and remove any
foreign objects inside the machine. If the
error message continues, do one of the
following:
Disconnect the machine from the
power for several minutes, then
reconnect it. (The machine can be
turned off for approximately 24 hours
without losing faxes stored in the
memory. See Transferring your faxes
or Fax Journal report on page 131.)
Unable to Scan XX The machine has a mechanical
problem.
—OR—
A foreign object such as a clip or
ripped paper is in the machine.
Open the scanner cover and remove any
foreign objects inside the machine. If the
error message continues, do one of the
following:
Disconnect the machine from the
power for several minutes, then
reconnect it. (The machine can be
turned off for approximately 24 hours
without losing faxes stored in the
memory. See Transferring your faxes
or Fax Journal report on page 131.)
Unable to use Phone XX
The machine has a mechanical
problem.
—OR—
A foreign object such as a clip or
ripped paper is in the machine.
Open the scanner cover and remove any
foreign objects inside the machine. If the
error message continues, do one of the
following:
Disconnect the machine from the
power for several minutes, then
reconnect it. (The machine can be
turned off for approximately 24 hours
without losing faxes stored in the
memory. See Transferring your faxes
or Fax Journal report on page 131.)
Unusable Device
Disconnect device from
front connector & turn
machine off & then on
A broken device has been
connected to the USB direct
interface.
Unplug the device from the USB direct
interface, then press Power Save to turn
the machine off and then on again.
Error Message Cause Action
Troubleshooting and Routine Maintenance
131
B
Error animation B
Error animation displays step-by-step
instructions when paper gets jammed or ink
cartridges are empty. You can read the steps
at your own pace by pressing c to see the
next step and d to go backward. If you do not
press a key after 1 minute the animation
starts running automatically again.
Note
You can press d, c or OK to pause the
auto-animation and go back to step-by-
step mode.
Transferring your faxes or Fax
Journal report B
If the LCD shows:
Unable to Clean XX
Unable to Init. XX
Unable to Print XX
Unable to Scan XX
Unable to use Phone XX
We recommend transferring your faxes to
another fax machine or to your PC. (See
Transferring faxes to another fax
machine on page 131 or Transferring faxes
to your PC on page 132.)
You can also transfer the Fax Journal report
to see if there are any faxes you need to
transfer. (See Transferring Fax Journal report
to another fax machine on page 132.)
Note
If there is an error message on the
machine's LCD, after the faxes have been
transferred, disconnect the machine from
the power source for several minutes, and
then reconnect it.
Transferring faxes to another fax machine
B
If you have not set up your Station ID, you
cannot enter fax transfer mode. (See Setting
Your Station ID in the Quick Setup Guide.)
a Press Stop/Exit to interrupt the error
temporarily.
b Press Menu.
c Press a or b to choose Service.
Press OK.
d Press a or b to choose
Data Transfer.
Press OK.
e Press a or b to choose Fax Transfer.
Press OK.
f Do one of the following:
If the LCD shows No Data, there
are no faxes left in the machine's
memory.
Press Stop/Exit.
Enter the fax number to which faxes
will be forwarded.
g Press Mono Start.
Unusable Device
Please Disconnect
USB Device.
A USB device or USB Flash
memory drive that is not
supported has been connected to
the USB direct interface.
For more information, visit us at
http://solutions.brother.com.
Unplug the device from the USB direct
interface.
Wrong Paper Size Paper is not the correct size. Load the correct size of paper (Letter,
Legal or A4), and then press Mono Start
or Colour Start.
Error Message Cause Action
132
Transferring faxes to your PC B
You can transfer the faxes from your
machine's memory to your PC.
a Press Stop/Exit to interrupt the error
temporarily.
b Make sure you have installed MFL-Pro
Suite on your PC, and then turn on PC
FAX Receiving on the PC. (For details
see PC- FAX receiving for Windows
®
in
the Software User’s Guide on the
CD-ROM.)
c Make sure you have set PC Fax
Receive on the machine. (See PC Fax
Receive on page 68.)
If faxes are in the machine’s memory
when you set up PC Fax Receive, the
LCD will ask if you want to transfer the
faxes to your PC.
d Do one of the following:
To transfer all faxes to your PC,
press 1. You will be asked if you want
a backup print.
To exit and leave the faxes in the
memory, press 2.
e Press Stop/Exit.
Transferring Fax Journal report to
another fax machine
B
If you have not set up your Station ID, you
cannot enter fax transfer mode. (See Setting
Your Station ID in the Quick Setup Guide.)
a Press Stop/Exit to interrupt the error
temporarily.
b Press Menu.
c Press a or b to choose Service.
Press OK.
d Press a or b to choose
Data Transfer.
Press OK.
e Press a or b to choose
Report Trans..
Press OK.
f Enter the fax number to which Fax
Journal report will be forwarded.
g Press Mono Start.
Document jam B
Documents can jam in the ADF unit if they are
not inserted or fed properly, or if they are too
long. Follow the steps below to clear a
document jam.
Document is jammed in the top of the
ADF unit
B
a Take out any paper from the ADF that is
not jammed.
b Open the ADF cover.
c Pull the jammed document up and to the
left.
d Close the ADF cover.
e Press Stop/Exit.
Note
To avoid document jams close the ADF
cover properly by pressing it down in the
middle.
Troubleshooting and Routine Maintenance
133
B
Document is jammed inside the ADF
unit B
a Take out any paper from the ADF that is
not jammed.
b Lift the document cover.
c Pull the jammed document out to the
left.
d Close the document cover.
e Press Stop/Exit.
Printer jam or paper jam B
Take out the jammed paper depending on
where it is jammed in the machine. Open and
close the scanner cover to clear the error.
a Pull the paper tray (1) out of the
machine.
b Pull out the jammed paper (1) and press
Stop/Exit.
If you cannot remove the jammed
paper from the front side, or the error
message still appears on the LCD
after you remove the jammed paper,
please go to the next step.
c Remove the Jam Clear Cover (1) from
the back of the machine. Pull the
jammed paper out of the machine.
1
1
1
134
CAUTION
DO NOT place the jam clear cover face down
as shown in the illustration. Doing this may
damage the cover and cause paper jams.
d Put the Jam Clear Cover back on.
Make sure the cover is set properly.
e Using both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover (1) until it locks securely
into the open position.
Make sure that there is no jammed
paper left in the corners of the machine.
Note
If the paper is jammed under the print
head, unplug the machine from the power
source, and then move the print head to
take out the paper.
f Lift the scanner cover to release the
lock (1). Gently push the scanner cover
support down (2) and close the scanner
cover (3).
1
Troubleshooting and Routine Maintenance
135
B
g Push the paper tray firmly back into the
machine.
Note
Make sure you pull out the paper support
until it clicks.
Dial Tone detection B
When you send a fax automatically, by
default your machine will wait for a fixed
amount of time before it starts to dial the
number. By changing the Dial Tone setting to
Detection you can make your machine dial
as soon as it detects a dial tone. This setting
can save a small amount of time when
sending a fax to many different numbers. If
you change the setting and start having
problems with dialling you should change
back to the factory No Detection setting.
a Press Menu.
b Press a or b to choose
Initial Setup.
Press OK.
c Press a or b to choose Dial Tone.
d Press d or c to choose Detection or
No Detection.
Press OK.
e Press Stop/Exit.
Telephone line interference B
If you are having problems sending or
receiving a fax due to possible interference
on the telephone line, you can change the
compatibility setting, which reduces the
modem speed to minimise errors.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose
Compatibility.
e Press d or c to choose Normal (or
Basic).
Basic cuts the modem speed to
9600 bps. Unless interference is a
recurring problem on your telephone
line, you may prefer to use it only
when needed.
Normal sets the modem speed at
14400 bps. (factory setting)
Press OK.
f Press Stop/Exit.
Note
When you change the compatibility to
Basic, the ECM feature is only available
for colour fax sending.
136
Routine maintenance B
Replacing the ink cartridges B
Your machine is equipped with an ink dot
counter. The ink dot counter automatically
monitors the level of ink in each of the 4
cartridges. When the machine detects an ink
cartridge is running out of ink, the machine
will tell you with a message on the LCD.
The LCD will tell you which ink cartridge is low
or needs replacing. Be sure to follow the LCD
prompts to replace the ink cartridges in the
correct order.
Even though the machine tells you that an ink
cartridge is empty, there will be a small
amount of ink left in the ink cartridge. It is
necessary to keep some ink in the ink
cartridge to prevent air from drying out and
damaging the print head assembly.
a Open the ink cartridge cover.
If one or more ink cartridges are empty,
for example Black, the LCD shows
Ink Empty and Black.
b Pull the lock release lever down and
take out the ink cartridge for the colour
shown on the LCD.
c Open the new ink cartridge bag for the
colour shown on the LCD, and then take
out the ink cartridge.
d Remove the protective yellow cap (1).
Improper Setup
DO NOT touch the area shown in the
illustration below.
1
Troubleshooting and Routine Maintenance
137
B
Note
If the protective yellow caps come off
when you open the bag, the cartridge will
not be damaged.
e Each colour has its own correct position.
Insert the ink cartridge in the direction of
the arrow on the label.
f Lift the lock release lever and push it
until it clicks, and then close the ink
cartridge cover.
g The machine will automatically reset the
ink dot counter.
Note
• If you replaced an ink cartridge, the LCD
will ask you to verify that it was a brand
new one. (For example,
Did You Change Black) For each
new cartridge you installed, press 1 (Yes)
to automatically reset the ink dot counter
for that colour. If the ink cartridge you
installed is not a brand new one, be sure
to press 2 (No).
• If the LCD shows No Cartridge after
you install the ink cartridges, check that
the ink cartridges are installed properly.
WARNING
If ink gets in your eyes, wash them out with
water at once and call a doctor if you are
concerned.
CAUTION
DO NOT take out ink cartridges if you do
not need to replace them. If you do so, it
may reduce the ink quantity and the
machine will not know the quantity of ink left
in the cartridge.
DO NOT touch the cartridge insertion slots.
If you do so, the ink may stain your skin.
If ink stains your skin or clothing, wash with
soap or detergent at once.
If you mix the colours by installing an ink
cartridge in the wrong position, clean the
print head several times after correcting the
cartridge installation.
Once you open an ink cartridge, install it in
the machine and use it up within six months
of installation. Use unopened ink cartridges
by the expiration date written on the
cartridge package.
DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out
of the cartridge.
M
brother
138
Brother multifunction machines are
designed to work with ink of a particular
specification and will work to a level of
optimum performance when used with
genuine Brother Branded ink cartridges.
Brother cannot guarantee this optimum
performance if ink or ink cartridges of other
specifications are used. Brother does not
therefore recommend the use of cartridges
other than genuine Brother Branded
cartridges or the refilling of empty
cartridges with ink from other sources. If
damage is caused to the print head or other
parts of this machine as a result of using
incompatible products with this machine,
any repairs required as a result may not be
covered by the warranty.
Cleaning the outside of the
machine B
CAUTION
Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine will
damage the outside surface of the machine.
DO NOT use cleaning materials that
contain ammonia.
DO NOT use isopropyl alcohol to remove dirt
from the control panel. It may crack the panel.
Clean the outside of the machine as
follows:
B
a Pull the paper tray (1) completely out of
the machine.
b Wipe the outside of the machine with a
soft cloth to remove dust.
c Remove anything that is stuck inside the
paper tray.
d Wipe the paper tray with a soft cloth to
remove dust.
e Put the paper tray firmly back in the
machine.
1
Troubleshooting and Routine Maintenance
139
B
Cleaning the scanner B
a Lift the document cover (1). Clean the
scanner glass (2) and the white plastic
(3) with a soft lint-free cloth moistened
with a non-flammable glass cleaner.
b In the ADF unit, clean the white bar (1)
and the glass strip (2) with a lint-free
cloth moistened with a non-flammable
glass cleaner.
Note
In addition to cleaning the glass strip with
a non-flammable glass cleaner, run your
finger tip over the glass strip to see if you
can feel anything on it. If you feel dirt or
debris, clean the glass strip again
concentrating on that area. You may need
to repeat the cleaning process three or
four times. To test, make a copy after each
cleaning.
Cleaning the machine printer
platen B
WARNING
Be sure to unplug the machine from the
electrical socket before cleaning the printer
platen (1).
If ink is scattered on or around the printer
platen wipe it off with a soft, dry, lint-free
cloth.
a Using both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover until it locks securely into
the open position.
b Clean the machine printer platen (1).
1
2
3
1
2
1
140
Cleaning the paper pick-up
roller B
a Pull the paper tray completely out of the
machine.
b Unplug the machine from the electrical
socket and remove the Jam Clear
Cover (1).
CAUTION
DO NOT place the jam clear cover face down
as shown in the illustration. Doing this may
damage the cover and cause paper jams.
c Clean the Paper Pick-up Roller (1) with
isopropyl alcohol on a cotton swab.
d Put the Jam Clear Cover back on.
Make sure the cover is set properly.
e Put the paper tray firmly back in the
machine.
f Re-connect the power cord.
Cleaning the print head B
To maintain print quality, the machine will
automatically clean the print head. You can
start the cleaning process manually if there is
a print quality problem.
Clean the print head and ink cartridges if you
get a horizontal line in the text or graphics on
your printed pages. You can clean Black only,
three colours at a time
(Cyan/Yellow/Magenta), or all four colours at
once.
Cleaning the print head consumes ink.
Cleaning too often uses ink unnecessarily.
CAUTION
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
1
1
Troubleshooting and Routine Maintenance
141
B
a Do one of the following:
(MFC-680CN)
Press Ink Management and go to
step c.
(MFC-885CW)
Press Menu.
b (MFC-885CW)
Press
a
or
b
to choose
Ink
.
Press OK.
c Press a or b to choose Cleaning.
Press OK.
d Press a or b to choose Black, Color or
All.
Press OK.
The machine cleans the print head. When
cleaning is finished, the machine will go
back to standby mode automatically.
Note
If you clean the print head at least five
times and the print has not improved, call
your Brother dealer.
Checking the print quality B
If faded or streaked colours and text appear
on your output, some of the nozzles may be
clogged. You can check this by printing the
Print Quality Check Sheet and looking at the
nozzle check pattern.
a Do one of the following:
(MFC-680CN)
Press Ink Management and go to
step c.
(MFC-885CW)
Press Menu.
b (MFC-885CW)
Press
a
or
b
to choose
Ink
.
Press OK.
c Press a or b to choose Test Print.
Press OK.
d
Press
a
or
b
to choose
Print Quality
.
Press OK.
e Press Colour Start.
The machine begins printing the Print
Quality Check Sheet.
f Check the quality of the four colour
blocks on the sheet.
g The LCD asks you if the print quality is
OK.
Do one of the following:
If all lines are clear and visible, press
1 (Yes) to finish the Print Quality
check and go to step k.
If you can see missing short lines as
shown below, press 2 to choose No.
h The LCD asks you if the print quality is
OK for black and three colours.
Press 1 (Yes) or 2 (No).
i The LCD asks you if you want to start
cleaning.
Press 1 (Yes).
The machine starts cleaning the print
head.
j After cleaning is finished, press
Colour Start.
The machine starts printing the Print
Quality Check Sheet again and then
return to step f.
OK Poor
142
k Press Stop/Exit.
If you repeat this procedure at least five
times and the print quality is still poor,
replace the ink cartridge for the clogged
colour.
After replacing the ink cartridge, check
the print quality. If the problem still
exists, repeat the cleaning and test print
procedures at least five times for the
new ink cartridge. If ink is still missing,
call your Brother dealer.
CAUTION
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
Note
Checking the print alignment B
You may need to adjust the print alignment
after transporting the machine if your printed
text becomes blurred or images become faded.
a Do one of the following:
(MFC-680CN)
Press Ink Management and go to
step c.
(MFC-885CW)
Press Menu, then press a or b to
choose Ink.
Press OK.
b Press a or b to choose Test Print.
Press OK.
c Press a or b to choose Alignment.
Press OK.
d Press Mono Start or Colour Start.
The machine starts printing the
Alignment Check Sheet.
e Check the 600 dpi and 1200 dpi test
prints to see if number 5 most closely
matches number 0.
f Do one of the following:
If the number 5 samples of both the
600 dpi and 1200 dpi test prints are
the best matches, press 1 (Yes) to
finish the Alignment Check and go to
step i.
If another test print number is a
better match for either 600 dpi or
1200 dpi, press 2 (No) to choose it.
g For 600 dpi, press the number of the test
print that most closely matches the
number 0 sample (1-8).
h For 1200 dpi, press the number of the
test print that most closely matches the
number 0 sample (1-8).
i Press Stop/Exit.
i
When a print head
nozzle is clogged
the printed
sample looks like
this.
After the print
head nozzle is
cleaned, the
horizontal lines
are gone.
Troubleshooting and Routine Maintenance
143
B
Checking the ink volume B
Although an ink volume icon appears on the
LCD, you can use the Ink Management key
or Menu, a or b keys to see a large graph
showing the ink that is left in each cartridge.
a Do one of the following:
(MFC-680CN)
Press Ink Management and go to
step c.
(MFC-885CW)
Press Menu.
b (MFC-885CW)
Press
a
or
b
to choose
Ink
.
Press OK.
c Press a or b to choose Ink Volume.
Press OK.
The LCD shows the ink volume.
d Press Stop/Exit.
Note
You can check the ink volume from your
computer. (See Printing for Windows
®
or
Printing and Faxing for Macintosh
®
in the
Software User’s Guide on the CD-ROM.)
Uninstalling and installing the
handset and handset cradle
(MFC-680CN only) B
If you do not use the handset you can remove
the handset and handset cradle.
Uninstalling the handset and handset
cradle B
a Unplug the curled handset cord from the
machine.
b Pull the tab (1) back and hold it in
position as you push the cradle (2) to the
back of the machine.
c Attach the side cover.
1
2
144
Installing the handset and handset
cradle B
a Remove the side cover.
Note
If you cannot open the cover with your
hand, use a coin to open it.
b Align the recessed arrows on the cradle
with those on the machine, and then
slide the cradle toward the front of the
machine until it clicks into place.
c Connect the curled handset cord to the
machine.
Troubleshooting and Routine Maintenance
145
B
Machine Information B
Checking the serial number B
You can see the machine’s serial number on
the LCD.
a Press Menu.
b Press a or b to choose
Machine Info..
Press OK.
c Press a or b to choose Serial No..
Press OK.
d Press Stop/Exit.
Packing and shipping
the machine B
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
properly, you could void your warranty.
CAUTION
It is important to allow the machine to ‘park’
the print head after a print job. Listen
carefully to the machine before unplugging
it to make sure that all mechanical noise
has stopped. Not allowing the machine to
finish this parking process may lead to print
problems and possible damage to the print
head.
a Open the ink cartridge cover.
b Pull the lock release levers down and
take out all the ink cartridges. (See
Replacing the ink
cartridges on page 136.)
c Install the yellow protective part, lift each
lock release lever and push it until it
clicks and then close the ink cartridge
cover.
146
CAUTION
If you are not able to find the yellow
protective part, DO NOT remove the ink
cartridges before shipping. It is essential
that the machine be shipped with either the
yellow protective part or the ink cartridges
in position. Shipping without them will
cause damage to your machine and may
void your warranty.
d Unplug the machine from the telephone
wall socket and take the telephone line
cord out of the machine.
e Unplug the machine from the electrical
socket and from the machine.
f Using both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover until it locks securely into
the open position. Then unplug the
interface cable from the machine, if it is
connected.
g Lift the scanner cover (1) to release the
lock. Gently push the scanner cover
support down (2) and close the scanner
cover (3).
h If your machine has a handset, remove
it and the handset curled cord.
i (MFC-885CW) Rotate the machine’s
antenna to the down position.
j Wrap the machine in the bag and put it
in the original carton with the original
packing material.
Troubleshooting and Routine Maintenance
147
B
k Pack the printed materials in the original
carton as shown in the illustration. Do
not pack the used ink cartridges in the
carton.
MFC-680CN B
MFC-885CW B
l Close the carton and tape it shut.
148
C
On-screen
programming
C
Your machine is designed to be easy to use
with LCD on-screen programming using the
menu keys. User-friendly programming helps
you take full advantage of all the menu
selections your machine has to offer.
Since your programming is done on the LCD,
we have created step-by-step on-screen
instructions to help you program your
machine. All you need to do is follow the
instructions as they guide you through the
menu selections and programming options.
Menu table C
You can program your machine by using the
Menu table that begins on page 149. These
pages list the menu selections and options.
Memory storage C
Even if there is a power failure, you will not
lose the settings you have chosen using the
Menu key because they are stored
permanently. Also, you will not lose your
settings in the PhotoCapture, Fax and Copy
mode key menus if you have chosen
Set New Default. You may have to reset
the date and time.
Note
During a power failure the machine will
retain messages that are in the memory
for approximately 24 hours.
Mode and menu keys C
Menu and Features C
Access the main menu.
Access its menu of temporary
settings.
a
b
Scroll through the current menu
level.
d Go back to the previous menu
level.
c Go to the next menu level.
Go to the next menu level.
Accept an option.
Cancel the current operation.
Go back to the previous menu
level.
Stop the current operation.
Menu and Features
149
C
Menu table C
The menu table will help you understand the menu selections and options that are found in the
machine's programs. The factory settings are shown in Bold with an asterisk.
Menu ( )
Level1 Level2 Level3 Options Descriptions Page
General Setup Mode Timer — Off
0Sec
30Secs
1Min
2Mins*
5Mins
Sets the time to return to
Fax mode.
22
Paper Type — Plain Paper*
Inkjet Paper
Brother Photo
Other Photo
Transparency
Sets the type of paper in
the paper tray.
23
Paper Size — Letter
Legal
A4*
A5
10x15cm
Sets the size of the paper
in the paper tray.
23
Volume Ring Off
Low
Med*
High
Adjusts the ring volume. 24
Beeper Off
Low*
Med
High
Adjusts the volume level
of the beeper.
24
Speaker Off
Low
Med*
High
Adjusts the speaker
volume.
24
Auto Daylight — On*
Off
Changes for Daylight
Savings Time
automatically.
25
The factory settings are shown in Bold with an asterisk.
150
General Setup
(Continued)
P.Save Setting
—
Fax Receive:On
*
Fax Receive:Off
Customizes the
Power Save key not to
receive faxes in power
save mode.
21
LCD Settings LCD Contrast Light
Med*
Dark
Adjusts the contrast of the
LCD.
25
Backlight Light*
Dark
You can adjust the
brightness of the LCD
backlight.
25
Dim Timer Off
10Secs
20Secs
30Secs*
You can set how long the
LCD backlight stays on for
after the last key press.
26
Off Timer Off*
1Min
2Mins
3Mins
5Mins
10Mins
30Mins
You can set how long the
LCD stays on for after the
last key press.
26
Wallpaper — You can choose the
wallpaper of the LCD.
27
Echo Control
(MFC-885CW
only)
— level1*
level2
level3
level4
Adjusts the Echo Control
level.
See
DECT
™
Handset
B CL-D2 0
User’s
Guide
Ink
(MFC-885CW
only)
Test Print —
Print Quality
Alignment
Checks the print quality
and the alignment.
141
Cleaning — Black
Color
All
Cleans the print head. 140
Ink Volume — — Checks the available ink
volume.
143
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
Menu and Features
151
C
Fax Setup Receive Ring Delay Ring Delay
0
1
2*
3
4
5
6
7
8
(Example for the UK)
Sets the number of rings
before the machine
answers in Fax Only or
Fax/Tel mode.
41
Toll Saver
On
Off*
Cost saving feature: the
machine rings 2 times if
there are messages and 4
times if there are no
messages, so you can hang
up and not pay for the call.
64
F/T Ring Time
20Sec
30Sec*
40Sec
70Sec
Sets the pseudo/double-
ring time in Fax/Tel mode.
41
Fax Detect On*
Semi
Off
Receives fax messages
without pressing the
Mono Start or
Colour Start key.
42
Remote Codes On*
(l51, #51)
Off
Allows you to answer all
calls at an extension or
external telephone and
use codes to turn the
machine on or off. You
can personalize these
codes.
52
Auto Reduction
On*
Off
Cuts the size of incoming
faxes.
43
Memory Receive
On*
Off
Automatically stores any
incoming faxes in its
memory if it runs out of
paper.
43
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
152
Fax
(Continued)
Report Setting
XMIT Report On
On+Image
Off*
Off+Image
Initial setup for
Transmission Verification
Report and Fax Journal
Report.
74
Journal Period
Off
Every 50 Faxes
*
Every 6 Hours
Every 12 Hours
Every 24 Hours
Every 2 Days
Every 7 Days
74
Advanced Fax
Operation
Forward/Store
Off*
Fax Forward
Fax Storage
Fax Preview
PC Fax Receive
Sets the machine to
forward fax messages or
to store incoming faxes in
the memory (so you can
retrieve them while you
are away from your
machine) to preview or
send faxes to your PC.
65
Remote Access
---l Set your own code for
Remote Retrieval.
71
Print Document
— Prints incoming faxes
stored in the memory.
44
Remaining Jobs
— — Check which jobs are in
the memory and lets you
cancel chosen jobs.
37
Setup TAD OGM TAD Message
F/T Message
Play/Record or erase the
outgoing message.
61
ICM Max.Time 30Sec*
60Sec
120Sec
180Sec
Choose the maximum
length of incoming
messages.
64
ICM Rec.Monitr
On*
Off
Allows you to turn the
speaker volume for voice
messages as they come in
On or Off.
64
Miscellaneous Mem Security — Prohibits most functions
except receiving faxes into
memory.
28
Compatibility
Normal*
Basic
Adjusts the modem speed
to help resolve
transmission problems.
135
BT Call Sign
(U.K. Only)
On
Off*
Uses with BT Call Sign. 48
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
Menu and Features
153
C
LAN menu
Fax
(Continued)
Miscellaneous
(Continued)
Caller ID
(U.K. and
Ireland only)
On*
Off
Display ID
Print Report
View or print a list of the
last 30 Caller IDs stored in
the memory.
46
LAN See the table below
Level1 Level2 Level3 Level4 Options Descriptions
LAN
(MFC-680CN
only)
TCP/IP BOOT Method — Auto*
Static
RARP
BOOTP
DHCP
Chooses the
BOOT method
that best suits
your needs.
IP Address — [000-255].
[000-255].
[000-255].
[000-255]
Enter the IP
address.
Subnet Mask — [000-255].
[000-255].
[000-255].
[000-255]
Enter the Subnet
mask.
Gateway — [000-255].
[000-255].
[000-255].
[000-255]
Enter the
Gateway
address.
Node Name —
BRNXXXXXXXXXXXX
Enter the Node
name.
WINS Config — Auto*
Static
Chooses the
WINS
configuration
mode.
WINS Server —
(
Primary
)
000.000.000.000
(
Secondary
)
000.000.000.000
Specifies the IP
address of the
primary or
secondary
server.
See Network User's Guide on the CD-ROM
The factory settings are shown in Bold with an asterisk.
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
154
LAN
(MFC-680CN
only)
(Continued)
TCP/IP
(Continued)
DNS Server —
(
Primary
)
000.000.000.000
(
Secondary
)
000.000.000.000
Specifies the IP
address of the
primary or
secondary
server.
APIPA — On*
Off
Automatically
allocates the IP
address from the
link-local address
range.
Setup Misc. Ethernet — Auto*
100B-FD
100B-HD
10B-FD
10B-HD
Chooses the
Ethernet link
mode.
Factory Reset —— Yes
No
Restores all
network settings
to the factory
default.
LAN
(MFC-885CW
only)
Wired LAN TCP/IP BOOT Method Auto*
Static
RARP
BOOTP
DHCP
Chooses the
BOOT method
that best suits
your needs.
IP Address [000-255].
[000-255].
[000-255].
[000-255]
Enter the IP
address.
Subnet Mask [000-255].
[000-255].
[000-255].
[000-255]
Enter the Subnet
mask.
Gateway [000-255].
[000-255].
[000-255].
[000-255]
Enter the
Gateway
address.
Node Name
BRNXXXXXXXXXXXX
Enter the Node
name.
WINS Config Auto*
Static
Chooses the WINS
configuration mode.
Level1 Level2 Level3 Level4 Options Descriptions
See Network User's Guide on the CD-ROM
The factory settings are shown in Bold with an asterisk.
Menu and Features
155
C
LAN
(MFC-885CW
only)
(Continued)
Wired LAN
(Continued)
TCP/IP
(Continued)
WINS Server (Primary)
000.000.000.000
(Secondary)
000.000.000.000
Specifies the IP
address of the
primary or
secondary server
.
DNS Server (Primary)
000.000.000.000
(Secondary)
000.000.000.000
Specifies the IP
address of the
primary or
secondary server.
APIPA On*
Off
Automatically
allocates the IP
address from the
link-local address
range.
Ethernet Auto*
100B-FD
100B-HD
10B-FD
10B-HD
Chooses the
Ethernet link
mode.
WLAN TCP/IP BOOT Method Auto*
Static
RARP
BOOTP
DHCP
Chooses the
BOOT method
that best suits
your needs.
IP Address [000-255].
[000-255].
[000-255].
[000-255]
Enter the IP
address.
Subnet Mask [000-255].
[000-255].
[000-255].
[000-255]
Enter the Subnet
mask.
Gateway [000-255].
[000-255].
[000-255].
[000-255]
Enter the
Gateway
address.
Node Name
BRWXXXXXXXXXXXX
Enter the Node
name.
WINS Config Auto*
Static
Chooses the WINS
configuration mode.
Level1 Level2 Level3 Level4 Options Descriptions
See Network User's Guide on the CD-ROM
The factory settings are shown in Bold with an asterisk.
156
LAN
(MFC-885CW
only)
(Continued)
WLAN
(Continued)
TCP/IP
(Continued)
WINS Server (Primary)
000.000.000.000
(Secondary)
000.000.000.000
Specifies the IP
address of the
primary or
secondary server.
DNS Server (Primary)
000.000.000.000
(Secondary)
000.000.000.000
Specifies the IP
address of the
primary or
secondary server.
APIPA On*
Off
Automatically
allocates the IP
address from the
link-local address
range.
Setup Wizard —You can
configure your
print server.
SecureEasySetup
—You can
configure the
wireless network
easily.
AOSS —You can
configure the
wireless network
easily.
WLAN Status Status — You can see the
current wireless
network status.
Signal — You can see the
current wireless
network signal
strength.
SSID — You can see the
current SSID.
Comm. Mode — You can see the
current
Communication
Mode.
Network I/F — Wired LAN*
WLAN
You can choose
the network
connection type.
Factory Reset — Yes
No
Restores all
wired and
wireless network
settings to the
factory default.
Level1 Level2 Level3 Level4 Options Descriptions
See Network User's Guide on the CD-ROM
The factory settings are shown in Bold with an asterisk.
Menu and Features
157
C
Menu ( ) (continued)
Level1 Level2 Level3 Options Descriptions Page
Print Reports XMIT Verify — — Prints these lists and
reports.
75
Help List ——
Quick Dial ——
Fax Journal ——
User Settings ——
Network Config ——
Machine Info. Serial No. — — Lets you check the serial
number of your machine.
145
Initial Setup Receive Mode
(MFC-680CN
only)
— Fax Only*
Fax/Tel
Manual
Choose the receive mode
that best suits your needs.
39
Receive Mode
(MFC-885CW
only)
— Fax Only
Fax/Tel*
Manual
Choose the receive mode
that best suits your needs.
39
Date&Time — — Puts the date and time on
the LCD and in headings
of faxes you send.
See Quick
Setup
Guide
Station ID —
Station ID Fax:
Station ID Name:
Set your name and fax
number to appear on each
page you fax.
Tone/Pulse — Tone*
Pulse
Choose the dialling mode.
Dial Tone — Detection
No Detection*
Turns Dial Tone Detection
on or off.
135
Phone Line Set
— Normal*
PBX
ISDN
Choose the telephone line
type.
48
Register Handset
(MFC-885CW
only)
— — Sets the machine to
register the cordless
handset.
See
DECT
™
Handset
BCL-D20
User’s
Guide
The factory settings are shown in Bold with an asterisk.
158
Fax ( )
Level1 Level2 Level3 Options Descriptions Page
Fax Resolution
——Standard*
Fine
S.Fine
Photo
Sets the resolution for
outgoing faxes.
36
Contrast ——Auto*
Light
Dark
Changes the lightness or
darkness of faxes you send.
35
Speed Dial Search — Alphabetical
Order
Numerical
Order
You can dial by pressing only
a few keys (and Start).
54
Set Speed Dial
— — Stores Speed Dial numbers,
so you can dial by pressing
only a few keys (and Start).
56
Setup Groups — — Sets up a Group number for
Broadcasting.
59
Outgoing Call Make a phone
call
Send a fax
Add to Speed
Dial
Delete
— — You can choose a number
from the Outgoing Call
history and then make a
telephone call to it, send a
fax to it, add it to Speed Dial,
or delete it.
55
Caller ID hist.
(For U.K. and
Ireland only)
Make a phone
call
Send a fax
Add to Speed
Dial
Delete
— — You can choose a number
from the Caller ID history and
then make a telephone call
to it, send a fax to it, add it to
Speed Dial, or delete it.
55
Broadcasting Add Number
Speed Dial
Complete
— — You can send the same fax
message to more than one
fax number.
34
Delayed Fax ——On
Off*
Sets the time of day in
24-hour format that the
delayed faxes will be sent.
37
Batch TX ——On
Off*
Combines delayed faxes to
the same fax number at the
same time of day into one
transmission.
37
Real Time TX ——On
Off*
You can send a fax without
using the memory.
36
The factory settings are shown in Bold with an asterisk.
Menu and Features
159
C
Scan ( )
Polled TX ——Standard
Secure
Off*
Sets up the document on
your machine to be retrieved
by another fax machine.
78
Polling RX ——Standard
Secure
Timer
Off*
Sets up your machine to poll
another fax machine.
76
Overseas Mode ——On
Off*
If you are having difficulty
sending faxes overseas, set
this to On.
37
Scan Size ——A4*
Letter
Adjust the scan area of the
scanner glass to the size of
the document.
33
Set New Default
——Yes
No
You can save your fax
settings.
38
Factory Reset ——Yes
No
You can restore all settings
to the factory settings.
38
Level1 Option1 Option2 Option3 Descriptions Page
Scan to E-mail
— — — You can scan a monochrome
or a colour document into
your E-mail application.
See
Software
User's
Guide on
the
CD-ROM
Scan to Image
— — — You can scan a colour picture
into your graphics
application.
Scan to OCR — — — You can have your text
document converted to an
editable text file.
Scan to File — — — You can scan a monochrome
or a colour document into
your computer.
Scan to Media
(when a memory
card or USB Flash
memory drive is
inserted)
Color 150 dpi*
Color 300 dpi
Color 600 dpi
B/W 200x100 dpi
B/W 200 dpi
PDF*/JPEG
PDF*/JPEG
PDF*/JPEG
TIFF*/PDF
TIFF*/PDF
(File Name)
XXXXXX
You can choose the scan
resolution, file format and
enter a file name for your
document.
102
The factory settings are shown in Bold with an asterisk.
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
160
Copy ( )
Level1 Level2 Level3 Options Descriptions Page
Quality ——Fast
Normal*
Best
Choose the Copy resolution
for your type of document.
81
Enlarge/Reduce
——50%
69% A4iA5
78% LGLiLTR
83% LGLiA4
93% A4iLTR
97% LTRiA4
100%*
104% EXEiLTR
142% A5iA4
186%10x15cm
i
LTR
198% 10x15cm
i
A4
200%
Custom(25-400%)
You can choose the
enlargement or reduction
ratio for your type of
document.
81
Paper Type ——Plain Paper*
Inkjet Paper
Brother Photo
Other Photo
Transparency
Choose the paper type that
matches the paper in the
tray.
84
Paper Size ——Letter
Legal
A4*
A5
10x15cm
Choose the paper size that
matches the paper in the
tray.
84
Brightness ——
Adjusts the brightness of
copies.
83
Contrast ——
Adjusts the contrast of
copies.
84
The factory settings are shown in Bold with an asterisk.
+2
+1
-1
-2
Light
Dark
+2
+1
-1
-2
Menu and Features
161
C
RED Adjust —
Adjusts the amount of Red
in copies.
84
GREEN Adjust —
Adjusts the amount of
Green in copies.
BLUE Adjust —
Adjusts the amount of Blue
in copies.
Stack/Sort ——Stack*
Sort
You can choose to stack or
sort multiple copies.
83
Page Layout ——Off(1 in 1)*
2in1(P)
2in1(L)
4in1(P)
4in1(L)
Poster(3 x 3)
You can make N in 1 or
Poster copies.
82
Set New Default
——Yes
No
You can save your copy
settings.
85
Factory Reset ——Yes
No
You can restore all settings
to the factory settings.
85
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
+2
+1
-1
-2
+2
+1
-1
-2
+2
+1
-1
-2
162
PhotoCapture ( )
Level1 Level2 Level3 Options Descriptions Page
View Photo(s) — — See the print
settings in the
following table.
You can preview your
photos on the LCD.
91
Print Index Paper Type — Plain Paper*
Inkjet Paper
Brother Photo
Other Photo
You can print a thumbnail
page.
92
Paper Size — Letter
A4*
Print Photos — — See the print
settings in the
following table.
You can print an individual
image.
92
Photo Effects Auto Correct
Enhance Skin-
Tone
Enhance Scenery
Remove Red-Eye
Monochrome
Sepia
— You can adjust your photos
with these settings.
93
Search by Date
———You can search your
photos from date.
95
Print All
Photos
— — See the print
settings in the
following table.
You can print all photos in
your memory card or USB
Flash memory drive.
96
Slide show ———The machine starts a Slide
Show of your photos.
96
Trimming ———You can trim your photo
and print a part of the
image.
97
The factory settings are shown in Bold with an asterisk.
Menu and Features
163
C
Print Settings
Option1 Option2 Option3 Option4 Descriptions Page
Print Quality Normal
Photo*
— — Choose the print quality. 99
Paper Type Plain Paper
Inkjet Paper
Brother Photo
Other Photo*
— — Choose the paper type. 99
Paper Size A4
10x15cm*
13x18cm
Letter
(When A4 or
Letter is chosen)
10 x 8cm
13 x 9cm
15 x 10cm
18 x 13cm
20 x 15cm
Max. Size*
— Choose the paper and print
size.
99
Brightness
(Does not appear
when
Photo Effects
is chosen.)
— — Adjusts the brightness. 100
Contrast
(Does not appear
when
Photo Effects
is chosen.)
— — Adjusts the contrast. 100
Color Enhance
(Does not appear
when
Photo Effects
is chosen.)
On
Off*
White Balance
Adjusts the hue of the white
areas.
100
Sharpness
Enhances the detail of the
image.
Color Density
Adjusts the total amount of
colour in the image.
The factory settings are shown in Bold with an asterisk.
+2
+1
-1
-2
Light
Dark
+2
+1
-1
-2
+2
+1
-1
-2
+2
+1
-1
-2
+2
+1
-1
-2
164
Cropping On*
Off
— — Crops the image around the
margin to fit the paper size
or print size. Turn this
feature off if you want to
print whole images or
prevent unwanted
cropping.
101
Borderless On*
Off
— — Expands the printable area
to fit the edges of the paper.
101
Set New Default
Yes
No
— — You can save your print
settings.
101
Factory Reset Yes
No
— — You can restore all the
settings to factory settings.
101
Option1 Option2 Option3 Option4 Descriptions Page
The factory settings are shown in Bold with an asterisk.
Menu and Features
165
C
Entering Text C
When you are setting certain menu
selections, such as the Station ID, you may
need to enter text into the machine. Most dial
pad keys have three or four letters printed on
keys. The keys for 0, # and l do not have
printed letters because they are used for
special characters.
By pressing the correct dial pad key
repeatedly, you can access the character you
want.
Putting spaces C
To enter a space in a fax number, press c
once between numbers. To enter a space in
a name, press c twice between characters.
Making corrections C
If you entered an incorrect letter and want to
change it, press d to move the cursor under
the incorrect character. Then press
Clear/Back. Re-enter the correct character.
You can also back up and insert letters.
Repeating letters C
If you need to enter a letter that is on the
same key as the letter before, press c to
move the cursor to the right before you press
the key again.
Special characters and symbols C
Press l, # or 0, repeatedly until you see the
special character or symbol you want.
Press
Key
one
time
two
times
three
times
four
times
2 ABC2
3 DEF3
4 GH I 4
5 JKL5
6 MNO6
7 PQRS
8 TUV8
9 WXY Z
Press l for (space) ! " # $ % & ' ( ) l
+ , - . / m
Press # for : ; < = > ? @ [ ] ^ _
Press 0 for Ä Ë Ö Ü À Ç È É 0
166
D
General D
Specifications D
Memory Capacity 32 MB
ADF (automatic document
feeder)
Recommended environment for best results:
Up to 10 pages
Temperature: 20° C - 30° C
Humidity: 50% - 70%
Paper: [80 g/m
2
] A4 or Letter size
Paper Tray
100 Sheets [80 g/m
2
]
Printer Type Ink Jet
Print Method Mono:
Colour:
Piezo with 94 × 1 nozzle
Piezo with 94 × 3 nozzles
LCD (liquid crystal display) (MFC-680CN) 3.3 in. (83.8 mm) Colour LCD
(MFC-885CW) 4.2 in. (106.7 mm) Colour LCD
Power Source AC 220 to 240V 50/60Hz
Power Consumption (MFC-680CN)
Power Save Mode:
Standby:
Operating:
Average 5 W
Average 8 W
Average 33 W
(MFC-885CW)
Power Save Mode:
Standby:
Operating:
Average 8.5 W
Average 11 W
Average 38 W
Specifications
167
D
1
This depends on printing conditions.
Dimension (MFC-680CN) D
(MFC-885CW) D
Weight MFC-680CN 8.5 kg
MFC-885CW 8.6 kg
Noise Operating:
50 dB or less
1
Temperature Operating:
Best Print Quality:
10 to 35° C
20 to 33° C
Humidity Operating:
Best Print Quality:
20 to 80% (without condensation)
20 to 80% (without condensation)
468 mm
398 mm
351 mm
370 mm
443 mm
180 mm
476 mm
370 mm
180 mm
398 mm
443 mm
351 mm
168
Print media D
1
Use only transparencies recommended for inkjet printing.
2
For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately
after they exit the machine to avoid smudging.
3
See Paper type and size for each operation on page 13.
Paper Input Paper Tray
Paper type:
Plain paper, inkjet paper (coated paper), glossy paper
2
,
transparencies
12
and envelopes
Paper size:
Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes
(commercial No.10, DL, C5, Monarch, JE4), Photo 2L,
Index card and Post card
3
.
Width: 89 mm - 216 mm
Height: 127 mm - 356 mm
For more details, see Paper weight, thickness and
capacity on page 14.
Maximum paper tray capacity: Approx. 100 sheets of
80 g/m
2
plain paper
Photo Paper Tray
Paper type:
Plain paper, inkjet paper (coated paper) and glossy
paper
2
Paper size:
Photo 10×15 cm and Photo L
Width: 89 mm - 101.6 mm
Height: 127 mm - 152.4 mm
Maximum paper tray capacity: Approx. 20 sheets
Paper Output Up to 50 sheets of A4 plain paper (face up print delivery to
the output paper tray)
2
Specifications
169
D
Fax D
Compatibility ITU-T Group 3
Coding System MH/MR/MMR/JPEG
Modem Speed Automatic Fallback
14400 bps
Document Size ADF Width: 148 mm to 215.9 mm
ADF Height: 148 mm to 355.6 mm
Scanner Glass Width: Max. 215.9 mm
Scanner Glass Height: Max. 297 mm
Scanning Width 208 mm
Printing Width 204 mm
Greyscale 256 levels
Polling Types Standard, Secure, Timer Sequential: (Monochrome only)
Contrast Control Automatic/Light/Dark
(manual setting)
Resolution Horizontal 8 dot/mm
Vertical
Standard
3.85 line/mm (Mono)
7.7 line/mm (Colour)
Fine
7.7 line/mm (Mono/Colour)
Photo
7.7 line/mm (Mono)
Superfine
15.4 line/mm (Mono)
Speed Dial MFC-680CN 80 stations × 2 numbers
MFC-885CW 100 stations × 2 numbers
Groups Up to 6
Broadcasting
1
MFC-680CN 210 stations
MFC-885CW 250 stations
Automatic Redial 3 times at 5 minute intervals
170
1
Black & White only
2
‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code).
Specifications and printed materials are subject to change without prior notice.
3
‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications
and printed materials are subject to change without prior notice.
Ring Delay 0, 1, 2, 3, 4, 5, 6, 7 or 8 rings
(2, 3, 4, 5, 6, 7 or 8 rings - South Africa only)
(0, 1, 2, 3, 4, or 5 rings - Nordic countries only)
Communication Source Public switched telephone network.
Memory Transmission
Up to 480
2
/400
3
pages
Out of Paper Reception
Up to 480
2
/400
3
pages
Specifications
171
D
Digital TAD D
TAD Yes
ICM Recording Time Max. 29 minutes / Max. 99 messages
(Max.180 secs / 1 message)
Toll Saver Yes
Recording Conversation
(MFC-680CN only)
Yes
OGM Yes
OGM Recording Time 20 secs
172
Digital Cordless Handset (MFC-885CW only) D
Cordless handset (BCL-D20) D
Battery D
Frequency 1.9 GHz
Standard DECT
™
Multi Handset Capability Up to 4 handsets
Dimensions
Weight (including battery) 149 g
LCD (liquid crystal display) 16-Digit, 3-Line (+1-Line for Pict), Backlit (Orange)
Charge Indicator Yes (LED)
Full Charge Time 12 hours
While in Use (TALK) 10 hours
While Not in Use (Standby) 200 hours
Type BCL-BT20
Rating Ni-MH 3.6 V 730 mAh
154 mm
31.6 mm 49.6 mm
Specifications
173
D
Copy D
1
Based on Brother standard pattern (Fast mode/Stack Copy). Copy speeds vary with the complexity of the document.
Colour
/
Monochrome
Yes/Yes
Document Size ADF Width: 148 mm to 215.9 mm
ADF Height: 148 mm to 355.6 mm
Scanner Glass Width: Max. 215.9 mm
Scanner Glass Height: Max. 297 mm
Copy Width: Max. 210 mm
Copy Speed
Monochrome: Up to 22 pages/minute (A4 paper)
1
Colour: Up to 20 pages/minute (A4 paper)
1
Multiple Copies Stacks/Sorts up to 99 pages
Enlarge/Reduce 25% to 400% (in increments of 1%)
Resolution (Monochrome)
Scans up to 600×1200 dpi
Prints up to 1200×1200 dpi
(Colour)
Scans up to 600×1200 dpi
Prints up to 600×1200 dpi
174
PhotoCapture Center™ D
1
Memory cards, adapters and USB Flash memory drive are not included.
2
SecureDigital (SD&MMC) : 16MB to 2GB
SecureDigital High Capacity (SDHC) : 4GB to 8GB
3
xD-Picture Card™ Conventional Card from 16MB to 512MB
xD-Picture Card™ Type M from 256MB to 2GB
xD-Picture Card™ Type H from 256MB to 2GB
4
USB 2.0 Standard
USB Mass Storage standard from 16 MB to 8 GB
Support format: FAT12/FAT16/FAT32
5
Progressive JPEG format is not supported.
6
See Paper type and size for each operation on page 13.
Compatible Media
1
CompactFlash
®
(Type I only)
(Microdrive™ is not compatible)
(Compact I/O cards such as Compact LAN card and
Compact Modem card are not supported.)
Memory Stick
®
Memory Stick Pro™
Memory Stick Duo™ with adapter
MultiMediaCard™
SecureDigital
2
miniSD™ with adapter
xD-Picture Card™
3
USB Flash memory drive
4
Resolution Up to 1200 × 2400 dpi
File Extension
(Media Format)
(Image Format)
DPOF, EXIF, DCF
Photo Print: JPEG
5
Scan to Media: JPEG, PDF (Colour)
TIFF, PDF (Black)
Number of Files Up to 999 files
(The folder inside memory cards or USB Flash memory drive
is also counted)
Folder File must be stored in the 4th folder level of the memory card
or USB Flash memory drive.
Borderless
Letter, A4, Photo (10×15 cm), Photo 2L (13×18 cm)
6
Specifications
175
D
PictBridge D
Compatibility Supports the Camera & Imaging Products Association
PictBridge standard CIPA DC-001.
VIsit http://www.cipa.jp/pictbridge for more information.
Interface USB direct interface
176
Scanner D
1
Windows
®
XP in this User’s Guide includes Windows
®
XP Home Edition, Windows
®
XP Professional, and Windows
®
XP Professional x64 Edition.
2
Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows
®
XP and Windows Vista™ (resolution
up to 19200 × 19200 dpi can be selected by using the Brother scanner utility)
Colour/Monochrome Yes/Yes
TWAIN Compliant
Yes (Windows
®
2000 Professional/XP/XP Professional x64
Edition/Windows Vista™)
Mac OS
®
X 10.2.4 or greater
WIA Compliant
Yes (Windows
®
XP
1
/Windows Vista™)
Colour Depth 36 bit colour Processing (Input)
24 bit colour Processing (Output)
(Actual Input: 30 bit colour/Actual Output: 24 bit colour)
Resolution
Up to 19200 × 19200 dpi (interpolated)
2
Up to 600 × 2400 dpi (optical)
Scanning Speed Colour: up to 6.02 sec.
Monochrome: up to 3.82 sec.
(A4 size at 100 × 100 dpi)
Document Size ADF Width: 148 mm to 215.9 mm
ADF Height: 148 mm to 355.6 mm
Scanner Glass Width: Max. 215.9 mm
Scanner Glass Height: Max. 297 mm
Scanning Width 210 mm
Greyscale 256 levels
Specifications
177
D
Printer D
1
Based on Brother standard pattern.
A4 size in draft mode.
2
When you set the Borderless feature to On.
3
See Paper type and size for each operation on page 13.
Printer Driver
Windows
®
2000 Professional/XP/XP Professional x64
Edition/Windows Vista™ driver supporting Brother
Native Compression mode
Mac OS
®
X 10.2.4 or greater : Brother Ink Driver
Resolution Up to 1200 × 6000 dpi
1200 × 2400 dpi
1200 × 1200 dpi
600 × 600 dpi
600 × 300 dpi
600 × 150 dpi
Print Speed
Up to 30 pages/minute (Mono)
1
Up to 25 pages/minute (Colour)
1
Printing Width
204 mm (210 mm)
2
Disk-Based Fonts
35 TrueType (Windows
®
only)
Borderless
Letter, A4, A6, Photo (10
×
15 cm), Index Card,
Photo L (89
×
127 cm), Photo 2L (13
×
18 cm), Post Card
3
178
Interfaces D
1
Your machine has a full-speed USB 2.0 interface. This interface is compatible with Hi-Speed USB 2.0; however, the
maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1
interface.
2
Third party USB ports are not supported for Macintosh
®
.
3
See the Network User's Guide for detailed network specifications.
USB
A USB 2.0 interface cable that is no longer than 2.0 m.
12
LAN cable
3
Ethernet UTP cable category 5 or greater.
Wireless LAN
(MFC-885CW only)
Your machine supports IEEE 802.11b/g wireless communication
with your wireless LAN using Infrastructure mode or a wireless
Peer-to-Peer connection in Ad-hoc Mode.
Specifications
179
D
Computer requirements D
SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS
Operating Systems
Supported
Functions
Interface
Minimum
Processor
Recommended
RAM
Required
Hard Disk
Space
Windows
®1,5
2000
Professional
Printing,
PC-FAX
4
Scanning,
Removable
Disk
3
USB
10/100
BASE-TX
Wireless
802.11 b/g
(MFC-
885CW
only)
Intel
®
Pentium
®
II or
AMD equivalent
256MB 480MB
XP Home
XP Professional
XP Professional
x64 Edition
AMD Opteron™
AMD Athlon™ 64
Intel
®
Xeon™ with
Intel
®
EM64T
Intel
®
Pentium
®
4
with Intel
®
EM64T
512MB
Windows
Vista™
1GHz 32-bit
(x86) or 64-bit
(x64) processor
1GB 1.1GB
Mac
®6
OS X 10.2.4
or greater
Printing,
PC-FAX
Send
4
Scanning,
Removable
Disk
3
USB
2
10/100
BASE-TX
Wireless
802.11 b/g
(MFC-
885CW
only)
PowerPC
G4/G5, Intel
®
Core™ Solo/Duo
PowerPC G3
350MHz
256MB 480MB
Conditions:
1
Microsoft
®
Internet Explorer 5.5 or greater.
2
Third party USB ports are not supported.
3
Removable disk is a function of PhotoCapture
Center™.
4
PC Fax supports black and white faxing only.
5
PaperPort™ 11SE supports Microsoft
®
SP4 or
higher for Windows
®
2000 and SP2 or higher for
XP.
6
Presto!
®
PageManager
®
on the CD-ROM
supports Mac OS X 10.3.9 or higher. For Mac OS
X 10.2.4-10.3.8 Presto!
®
PageManager
®
is
available as a download from the Brother
Solutions Center.
For the latest driver updates, visit www.brother.com.
All trademarks, brand and product names are
property of their respective companies.
180
Consumable items D
Ink The machine uses individual Black, Yellow, Cyan and Magenta ink
cartridges that are separate from the print head assembly.
Service Life of Ink
Cartridge
Replacement Ink Cartridges
The first time you install the ink cartridges the machine will use extra
ink to fill the ink delivery tubes. This is a one-time process that
enables high quality printing. Afterward, replacement ink cartridges
will print the specified number of pages.
Black - Approximately 500 pages at 5% coverage
Yellow, Cyan and Magenta - Approximately 400 pages at 5%
coverage
The above figures assume continuous printing at a resolution of
600 x 600 dpi in normal mode after installing new ink cartridge.
The number of pages a cartridge will print may change
depending on how often you use the machine and how many
pages you print with each use.
The machine will automatically and periodically clean the print
head assembly, a process that uses a small amount of ink.
When the machine identifies a cartridge as empty there may be
a small amount of ink left in it. This is necessary to prevent air
from drying out and damaging the print head assembly.
Replacement
Consumables
<Black> LC1000BK, <Cyan> LC1000C
<Magenta>LC1000M, <Yellow> LC1000Y
What is Innobella™?
Innobella™ is a range of genuine consumables offered by Brother.
The name "Innobella™" derives from the words "Innovation" and
"Bella" (meaning "Beautiful" in Italian) and is a representation of the
"innovative" technology providing you with "beautiful" and "long
lasting" print results.
When you print photo images, Brother recommends Innobella™
glossy photo paper (BP61GL series) for high quality. Brilliant prints
are made easier with Innobella™ Ink and paper.
Specifications
181
D
Network (LAN) D
1
See the Computer Requirements chart on page 179.
2
If you require more advanced printer management, use the latest Brother BRAdmin Professional utility version that is
available as a download from http://solutions.brother.com
.
LAN You can connect your machine to a network for Network Printing,
Network Scanning and PC Fax Send and PC Fax Receive
1
(Windows
®
only). Also included is Brother BRAdmin Light
2
Network Management software.
Support for
Windows
®
2000 Professional/XP/XP Professional x64
Edition/Windows Vista™
Mac OS
®
X 10.2.4 or greater
Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN)
IEEE 802.11 b/g (Wireless LAN) (MFC-885CW only)
Protocols TCP/IP
ARP, RARP, BOOTP, DHCP, APIPA (Auto IP), NetBIOS Name
Resolution, WINS DNS Resolver, LPR/LPD, Custom Raw
Port/Port9100, FTP Server, mDNS, Web Services, TELNET,
SNMP, TFTP, LLTD
Network Security
(MFC-885CW only)
SSID/ESSID, 128 (104) / 64 (40) bit WEP, WPA/WPA2-PSK
(TKIP/AES)
SecureEasySetup™
(MFC-885CW only)
Yes (simple setup with your SecureEasySetup™-capable access
point/router)
AOSS
(MFC-885CW only)
Yes (simple setup with your AOSS™-capable access
point/router)
182
E
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
Glossary E
ADF (automatic document feeder)
The document can be placed in the ADF
and scanned one page at a time
automatically.
Auto Reduction
Reduces the size of incoming faxes.
Automatic fax transmission
Sending a fax without picking up the
handset of an external telephone.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Backup Print
Your machine prints a copy of every fax
that is received and stored in memory.This
is a safety feature so you will not lose
messages during a power failure.
Batch Transmission
(Black and white faxes only) As a cost
saving feature, all delayed faxes to the
same fax number can be sent as one
transmission.
Beeper Volume
Volume setting for the beep when you
press a key or make an error.
Brightness
Changing the Brightness makes the whole
image lighter or darker.
Broadcasting
The ability to send the same fax message
to more than one location.
Caller ID
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.
CNG tones
The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
Coding method
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.
Communication error (Comm. Error)
An error during fax sending or receiving,
usually caused by line noise or static.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Contrast
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Colour Enhancement
Adjusts the colour in the image for better
print quality by improving sharpness,
white balance and colour density.
Delayed Fax
Sends your fax at a specified time later.
Dual Access
Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax from memory or
receiving or printing an incoming fax.
Glossary
183
E
ECM (Error Correction Mode)
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Extension telephone
A telephone using the same line as your
fax but plugged into a separate wall
socket.
External telephone
A TAD (telephone answering device) or
telephone that is connected to your
machine.
F/T Ring Time
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
Fax Detect
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
Fax Forwarding
Sends a fax received into the memory to
another pre-programmed fax number.
Fax Storage
You can store received faxes in memory.
Fax tones
The signals sent by sending and receiving
fax machines while communicating
information.
Fax/Tel
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
Fine resolution
Resolution is 203 × 196 dpi. It is used for
small print and graphs.
Greyscale
The shades of grey available for copying,
scanning and faxing photographs.
Group number
A combination of Speed Dial numbers that
are stored in a Speed Dial location for
Broadcasting.
Help list
A printout of the complete Menu table that
you can use to program your machine
when you do not have the User's Guide
with you.
Fax Journal
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
Innobella™
Innobella™ is a range of genuine
consumables offered by Brother.For best
quality results Brother recommends
Innobella™ Ink and Paper.
Journal Period
The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.
LCD (liquid crystal display)
The display screen on the machine that
shows interactive messages during On-
Screen Programming and shows the date
and time when the machine is idle.
Manual fax
On some models you can dial a fax
number and listen to the receiving fax
machine answer your call before you
press Mono Start or Colour Start to
begin sending the fax.
Menu mode
Programming mode for changing your
machine's settings.
OCR (optical character recognition)
The bundled ScanSoft™ PaperPort™ 11SE
with OCR or Presto!
®
PageManager
®
software application converts an image of
text to text you can edit.
184
Out of Paper Reception
Receives faxes into the machine's
memory when the machine is out of paper.
Overseas Mode
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas telephone lines.
Pause
Allows you to place a 3.5 second delay in
the dialling sequence stored on
Speed Dial numbers. Press
Redial/Pause as many times as needed
for longer pauses.
PhotoCapture Center™
Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.
Photo resolution (Mono only)
A resolution setting that uses varying
shades of grey for the best representation
of photographs.
PictBridge
Allows you to print photos directly from
your digital camera at high resolution for
photo quality printing.
Polling
The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.
Pulse
A form of rotary dialling on a telephone
line.
Quick Dial List
A listing of names and numbers stored in
Speed Dial memory, in numerical order.
Real Time Transmission
When memory is full, you can send faxes
in real time.
Remaining jobs
You can check which jobs are waiting in
memory and cancel jobs individually.
Remote Access Code
Your own four-digit code (---l) that allows
you to call and access your machine from
a remote location.
Remote Activation Code
Press this code (l 5 1) when you answer
a fax call on an extension or external
telephone.
Remote Deactivation Code
(For Fax/Tel mode only)
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension telephone by pressing this
code (# 5 1).
Remote Retrieval Access
The ability to access your machine
remotely from a touch tone telephone.
Resolution
The number of vertical and horizontal lines
per inch. See: Standard, Fine, Super Fine
and Photo.
Ring Delay
The number of rings before the machine
answers in Fax Only and Fax/Tel
modes.
Ring Volume
Volume setting for the machine's ring.
Scanning
The process of sending an electronic
image of a paper document into your
computer.
Scan to Media
You can scan a monochrome or colour
document into a memory card or USB
Flash memory drive. Monochrome images
will be in TIFF or PDF file format and
colour images may be in PDF or JPEG file
format.
Search
An electronic, numerical or alphabetical
listing of stored Speed Dial and Group
numbers.
Glossary
185
E
Speed Dial
A pre-programmed number for easy
dialling. You must press Speed Dial, the
two digit code, and Mono Start or
Colour Start to start the dialling process.
Standard resolution
203 × 97 dpi. It is used for regular size text
and quickest transmission.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Super Fine resolution (Mono only)
392 × 203 dpi. Best for very small print
and line art.
TAD (telephone answering device)
You can connect an external TAD to your
machine.
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Tone
A form of dialling on the telephone line
used for Touch Tone telephones.
Transmission
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
User Settings
A printed report that shows the current
settings of the machine.
Xmit Report (Transmission Verification
Report)
A listing for each fax sent, that shows its
date, time and number.
Index
186
F
A
Access codes, storing and dialling ...........60
ADF (automatic document feeder)
.... 10, 32
Answering machine (TAD)
.......................49
connecting
.............................................50
Apple
®
Macintosh
®
See Software User's Guide on the
CD-ROM.
..................................................
Automatic
fax receive
.............................................39
Fax Detect
..........................................42
B
Broadcasting ............................................34
setting up Groups for
............................59
C
Caller ID ...................................................46
print list
..................................................47
view list
.................................................47
Cancelling
Fax Forwarding
.....................................72
jobs awaiting redial
...............................37
Cleaning
paper pick-up roller
.............................140
print head
............................................140
printer platen
.......................................139
scanner
...............................................139
Connecting
external TAD
.........................................49
external telephone
................................51
Consumable items
.................................180
Control panel overview
..............................6
ControlCenter
See Software User's Guide on the
CD-ROM.
..................................................
Copy
brightness
............................................. 83
colour saturation
................................... 84
contrast
................................................. 84
enlarge/reduce
..................................... 81
enter Copy mode
.................................. 80
multiple
................................................. 80
out of memory
...................................... 85
page layout (N in 1)
.............................. 82
paper size
............................................. 84
paper type
............................................ 84
quality
................................................... 81
return to default
.................................... 85
set new default
..................................... 85
single
.................................................... 80
sort (ADF only)
..................................... 83
using ADF
............................................. 83
using scanner glass
.............................. 11
Cordless Handset
...................................... 6
Cordless handset (MFC-885CW only)
See DECT™ Handset BCL-D20
User’s Guide.
............................................
Cordless phone
....................................... 52
Custom telephone features on a single
line
......................................................... 124
D
Dialling
a pause
................................................. 56
access codes and credit card
numbers
............................................... 58
Caller ID history
.................................... 55
Groups
.................................................. 34
manual
.................................................. 54
Outgoing Call
........................................ 55
Speed Dial
............................................ 54
Direct printing
from a non-PictBridge camera
............ 106
from a PictBridge camera
................... 104
Document
loading
............................................10, 11
Dual Access
............................................ 36
187
F
E
Envelopes .............................13, 14, 17, 18
Error messages on LCD
........................127
Comm. Error
.......................................127
Ink Empty
............................................128
Near Empty
.........................................128
No Paper Fed
.....................................129
Not Registered
......................................54
Out of Memory
....................................129
while scanning a document
...............85
Unable to Clean
..................................129
Unable to Init.
......................................130
Unable to Print
....................................130
Unable to Scan
...................................130
Unable to use Phone
..........................130
Extension telephone, using
............... 51, 52
External telephone, connecting
................51
F
Fax codes ................................................52
changing
........................................ 53, 71
Remote Access Code
...........................71
Remote Activation Code
.......... 42, 51, 52
Remote Deactivation Code
............ 51, 52
using
.....................................................52
Fax Detect
................................................42
Fax Forwarding
changing remotely
......................... 72, 73
programming a number
........................65
Fax Storage
.............................................66
printing from memory
............................44
turning off
..............................................70
turning on
..............................................66
Fax, from PC
See Software User's Guide on the
CD-ROM.
..................................................
Fax, stand-alone
receiving
...............................................39
at end of conversation
................ 40, 44
difficulties
................................ 121, 123
F/T Ring Time, setting
.......................41
Fax Detect
.........................................42
Fax Forwarding
..................................72
Fax Preview
................................ 66, 67
from extension telephone
........... 51, 52
into PC
...............................................68
into the memory
.................................43
printing from memory
.........................44
Receive Mode, choosing
................... 39
reducing to fit on paper
..................... 43
retrieving from a remote site
.......72, 73
Ring Delay, setting
............................ 41
telephone line interference
.............. 135
sending
...........................................32, 76
at end of conversation
....................... 38
Broadcasting
..................................... 34
cancelling from memory
.................... 37
colour fax
........................................... 33
contrast
............................................. 35
delayed batch transmission
............... 37
delayed fax
........................................ 37
enter Fax mode
................................. 32
from memory (Dual Access)
.............. 36
from scanner glass
............................ 33
manual
.............................................. 38
overseas
............................................ 37
Real Time Transmission
................... 36
Resolution
......................................... 36
return to factory setting
..................... 38
set new default
.................................. 38
telephone line interference
.............. 135
Fax/Tel mode
Announcement
..................................... 61
answering at extension telephones
...51, 52
double-ringing (voice calls)
.................. 41
F/T Ring Time
...................................... 41
Remote Activation Code
................51, 52
Remote Deactivation Code
............51, 52
Ring Delay
............................................ 41
G
Greyscale ...................................... 169, 176
Groups for Broadcasting
......................... 59
H
Help
LCD messages
................................... 148
using Mode and menu keys
............ 148
Menu Table
................................148, 149
I
Ink cartridges
checking ink volume
........................... 143
ink dot counter
.................................... 136
replacing
............................................. 136
Innobella™
............................................ 180
188
J
Jams
document
............................................132
paper
...................................................132
L
LCD (liquid crystal display) ....................148
Brightness
...................................... 25, 27
Contrast
................................................25
Dim Timer
.............................................26
Help List
................................................75
Off Timer
...............................................26
Loading envelopes and post cards
..........17
Loading paper
..........................................15
M
Macintosh
®
See Software User's Guide on the
CD-ROM.
..................................................
Maintenance, routine
replacing ink cartridges
.......................136
Manual
dialling
...................................................54
receive
..................................................39
transmission
..........................................38
Memory Security
............................... 29, 78
Memory Storage
....................................148
Menu Table
............................................148
Mode, entering
Copy
......................................................80
Fax
........................................................32
PhotoCapture
..........................................7
Scan
........................................................7
Multi-line connections (PBX)
....................50
N
Network
Printing
See Network User's Guide on the
CD-ROM.
...............................................
Scanning
See Software User's Guide on the
CD-ROM.
...............................................
O
Outgoing Message (OGM) ...................... 61
P
Packing the machine ............................. 145
Paper
.........................................12, 17, 168
capacity
................................................ 14
loading
......................................15, 17, 18
printable area
....................................... 20
size
....................................................... 23
size of document
.................................. 10
type
.................................................13, 23
PaperPort™ 11SE with OCR
See Software User's Guide on the
CD-ROM and Help in the PaperPort™
11SE application to access
How-to-Guides.
........................................
Photo Paper Tray
.................................... 18
PhotoCapture Center™
Adding Effect
........................................ 93
Borderless
.......................................... 101
CompactFlash
®
.................................... 88
Cropping
............................................. 101
DPOF printing
....................................... 97
from PC
See Software User's Guide on the
CD-ROM.
..............................................
Memory Stick Pro™
............................. 88
Memory Stick
®
..................................... 88
MultiMediaCard™
................................. 88
Photo Effects
Auto Correct
...................................... 93
Enhance Scenery
.............................. 94
Enhance Skin-Tone
........................... 93
Monochrome
..................................... 95
Remove Red-Eye
.............................. 94
Sepia
................................................. 95
Preview photos
..................................... 91
Print settings
Brightness
....................................... 100
Colour enhancement
....................... 100
Contrast
........................................... 100
Paper type & size
.............................. 99
Quality
.........................................98, 99
Return to factory setting
.................. 101
Set new default
............................... 101
189
F
Printing
all photos
...........................................96
index
..................................................92
photos
................................................92
Scan to memory card
..........................102
Scan to USB flash memory
.................102
Search by Date
.....................................95
SecureDigital
........................................88
Slide-Show
............................................96
specifications
......................................174
Trimming
...............................................97
xD-Picture Card™
.................................88
PictBridge
DPOF Printing
.....................................105
Power failure
..........................................148
Presto!
®
PageManager
®
See Help in Presto!
®
PageManager
®
application
.................................................
Print
difficulties
................................... 121, 123
drivers
.................................................177
fax from memory
...................................44
paper jams
..........................................133
report
....................................................75
resolution
............................................177
specifications
......................................177
Printing
on small paper
......................................19
See Software User's Guide on the
CD-ROM.
..................................................
Programming your machine
...................148
Q
Quick Dial
Broadcasting
.........................................34
using Groups
.....................................34
Group Dial
.............................................57
changing
............................................58
setting up Groups for Broadcasting
...59
Search
..................................................54
Speed Dial
changing
..................................... 57, 58
setting up by 2-digit location
..............56
setting up from Caller ID history
........57
setting up from outgoing calls
............57
using
..................................................54
R
Receive Mode ......................................... 39
External TAD
........................................ 39
Fax Only
............................................... 39
Fax/Tel
................................................. 39
Manual
................................................. 39
Redial/Pause
........................................... 55
Reducing
copies
................................................... 81
incoming faxes
..................................... 43
Remote Retrieval
..................................... 71
access code
......................................... 71
commands
............................................ 72
getting your faxes
................................. 73
Remote Setup
See Software User's Guide on the
CD-ROM.
.................................................
Reports
.................................................... 74
Caller ID List
......................................... 47
Fax Journal
.......................................... 75
Journal Period
................................... 74
Help List
............................................... 75
how to print
........................................... 75
Network Configuration
.......................... 75
Quick Dial List
...................................... 75
Transmission Verification
...............74, 75
User Settings
........................................ 75
Resolution
copy
.................................................... 173
fax
...................................................... 169
print
.................................................... 177
scan
.................................................... 176
setting for next fax
................................ 36
Ring Delay, setting
.................................. 41
S
Safety Instructions .........................113, 116
Scannable area
....................................... 11
Scanning
See Software User's Guide on the
CD-ROM.
.................................................
Serial Number
how to find ...............See inside front cover
Shipping the machine ............................ 145
Speed Dial
changing
............................................... 58
dialling
.................................................. 54
storing
.................................................. 56
190
T
TAD (telephone answering device),
external
............................................. 39, 49
connecting
...................................... 49, 50
receive mode
........................................39
recording (OGM)
...................................50
TAD mode
a conversation
.......................................64
erasing messages
.................................63
Fax/Tel OGM
........................................62
outgoing message (OGM)
.....................61
playing voice messages
........................63
recording a conversation
.......................64
setting toll saver
....................................64
setting up
....................................... 61, 62
Telephone line
connections
...........................................50
difficulties
............................................123
interference
.........................................135
multi-line (PBX)
.....................................50
type
.......................................................48
Text, entering
.........................................165
special characters
...............................165
Transferring your faxes or Fax Journal
report
......................................................131
Transparencies
.........................12, 14, 168
Troubleshooting
.....................................121
checking ink volume
............................143
document jam
.....................................132
error messages on LCD
......................127
if you are having difficulty
copying
.............................................125
document jam
..................................132
incoming calls
..................................124
Network
............................................126
PhotoCapture Center™
...................126
printing
.............................................121
printing received faxes
.....................123
receiving faxes
.................................123
scanning
...........................................125
software
...........................................125
telephone line or connections
..........123
paper jam
............................................133
V
Volume, setting
beeper
.................................................. 24
ring
....................................................... 24
speaker
................................................. 24
W
Wireless Network
See Quick Setup Guide and Network
User's Guide on the CD-ROM.
.................
Visit us on the World Wide Web
http://www.brother.com
This machine is approved for use in the country of purchase only. Local Brother companies or their
dealers will only support machines purchsed in their own countries.
UK/IRE/GEN/SAF
… 5 …

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