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USER’S GUIDE
MFC-5490CN
Version 0
UK/IRE/GEN/SAF
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: MFC-5490CN
Serial Number:
1
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User’s Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product
should you lose your receipt; and
may support an insurance claim by you in the event of product loss
covered by insurance.
© 2008 Brother Industries, Ltd.
i
Approval Information and Compilation and
Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
ii
EC Declaration of Conformity under the R & TTE
Directive
iii
Table of Contents
Section I General
1 General Information 2
Using the documentation....................................................................................... 2
Symbols and conventions used in the documentation ....................................2
Accessing the Software and Network User’s Guide ..............................................2
Viewing Documentation...................................................................................3
Accessing Brother Support (For Windows
®
) ......................................................... 5
Control panel overview ..........................................................................................6
2 Loading paper and documents 8
Loading paper and other print media.....................................................................8
Loading envelopes and post cards................................................................10
Removing small printouts from the machine .................................................11
Printable area ................................................................................................12
Acceptable paper and other print media..............................................................13
Recommended print media ...........................................................................13
Handling and using print media.....................................................................13
Choosing the right print media.......................................................................15
Loading documents .............................................................................................17
Using the ADF ...............................................................................................17
Using the scanner glass ................................................................................18
Scannable area .............................................................................................19
3 General setup 20
Power Save mode ...............................................................................................20
Putting your machine in Power Save mode...................................................20
Bringing your machine out of Power Save mode ..........................................20
Power Save setting........................................................................................20
Mode Timer..........................................................................................................21
Paper settings......................................................................................................21
Paper Type....................................................................................................21
Paper Size .....................................................................................................21
Volume Settings................................................................................................... 22
Ring Volume..................................................................................................22
Beeper Volume..............................................................................................22
Speaker Volume............................................................................................22
Automatic Daylight Savings Time........................................................................23
LCD screen..........................................................................................................23
LCD Contrast.................................................................................................23
Sleep Mode .........................................................................................................23
iv
4 Security features 24
TX Lock................................................................................................................24
Setting and changing the TX Lock password ................................................24
Turning TX Lock on/off ..................................................................................25
Section II Fax
5 Sending a Fax 28
Entering Fax mode ..............................................................................................28
Faxing from the ADF .....................................................................................28
Faxing from the scanner glass ......................................................................28
Faxing Letter size documents from the scanner glass ..................................29
Colour fax transmission .................................................................................29
Cancelling a fax in progress ..........................................................................29
Broadcasting (Monochrome only)........................................................................29
Cancelling a Broadcast in progress...............................................................30
Additional sending operations..............................................................................30
Sending faxes using multiple settings ...........................................................30
Contrast .........................................................................................................31
Changing fax resolution.................................................................................31
Dual access (Monochrome only) ...................................................................32
Real time transmission ..................................................................................32
Overseas Mode .............................................................................................32
Delayed Faxing (Monochrome only)..............................................................33
Delayed Batch Transmission (Monochrome only) .........................................33
Checking and cancelling waiting jobs............................................................33
Sending a fax manually .................................................................................34
Out of Memory message ...............................................................................34
6 Receiving a Fax 35
Receive modes....................................................................................................35
Choosing the correct Receive Mode .............................................................35
Using receive modes ...........................................................................................36
Fax only .........................................................................................................36
Fax/Tel...........................................................................................................36
Manual...........................................................................................................36
External TAD .................................................................................................36
Receive mode settings ........................................................................................37
Ring Delay .....................................................................................................37
F/T Ring Time (Fax/Tel mode only)...............................................................37
Fax Detect .....................................................................................................38
Additional receiving operations............................................................................38
Printing a reduced incoming fax ....................................................................38
Out of Paper Reception.................................................................................38
Printing a fax from the memory .....................................................................39
v
7 Telephone and External devices 40
Voice Operations .................................................................................................40
Tone or pulse.................................................................................................40
Fax/Tel mode ................................................................................................40
Fax/Tel mode in Power Save condition .........................................................40
Telephone services..............................................................................................41
Setting the telephone Line Type....................................................................41
BT Call Sign (U.K. only).................................................................................41
Caller ID (U.K. and Ireland only)....................................................................42
Connecting an external TAD (telephone answering device)................................43
Connections...................................................................................................44
Recording an outgoing message (OGM) on an external TAD.......................44
Multi-line connections (PBX) .........................................................................44
External and extension telephones......................................................................45
Connecting an external or extension telephone ............................................45
Operation from extension telephones............................................................45
Using extension telephones (U.K. only) ........................................................45
Using a cordless external telephone .............................................................46
Using remote codes.......................................................................................46
8 Dialling and storing numbers 48
How to Dial .......................................................................................................... 48
Manual dialling...............................................................................................48
One Touch Dialling ........................................................................................48
Speed Dialling ...............................................................................................48
Search ...........................................................................................................48
Fax Redial .....................................................................................................49
Storing numbers ..................................................................................................49
Storing a pause .............................................................................................49
Storing One Touch Dial numbers ..................................................................49
Storing Speed Dial numbers..........................................................................50
Changing One Touch or Speed Dial names or numbers...............................50
Setting up groups for broadcasting................................................................51
Combining Quick Dial numbers .....................................................................52
9 Remote fax options (Monochrome only) 53
Fax Forwarding....................................................................................................53
Fax Storage .........................................................................................................54
PC Fax Receive...................................................................................................54
Changing the destination PC.........................................................................55
Turning off Remote Fax Options..........................................................................55
Changing Remote Fax Options ...........................................................................56
Remote Retrieval.................................................................................................56
Setting a Remote Access Code.....................................................................56
Using your Remote Access Code..................................................................57
Remote Fax commands ................................................................................58
Retrieving fax messages ...............................................................................59
Changing your Fax Forwarding number ........................................................59
vi
10 Printing Reports 60
Fax reports...........................................................................................................60
Transmission Verification Report...................................................................60
Fax Journal (activity report) ...........................................................................60
Reports ................................................................................................................61
How to print a report ......................................................................................61
11 Polling 62
Polling overview...................................................................................................62
Polling receive .....................................................................................................62
Setup to receive polling .................................................................................62
Setup to receive polling with secure code .....................................................62
Setup to receive delayed polling....................................................................63
Sequential polling (Monochrome only) ..........................................................63
Polled transmit (Monochrome only) .....................................................................64
Setup for polled transmit................................................................................64
Setup for polled transmit with secure code....................................................64
Section III Copy
12 Making copies 66
How to copy .........................................................................................................66
Entering Copy mode......................................................................................66
Making a single copy .....................................................................................66
Making multiple copies ..................................................................................66
Stop copying..................................................................................................66
Copy keys ............................................................................................................67
Changing copy speed and quality .................................................................67
Enlarging or reducing the image copied........................................................68
Copy options..................................................................................................69
Paper Options................................................................................................72
Section IV Direct Photo Printing
13 Printing photos from a memory card or
USB Flash memory drive 74
PhotoCapture Center™ Operations.....................................................................74
Printing from a memory card or USB Flash memory drive without a PC.......74
Scanning to a memory card or USB Flash memory drive without a PC ........74
Using PhotoCapture Center™ from your computer.......................................74
Using a memory card or USB Flash memory drive .......................................74
Memory cards or a USB Flash memory drive folder structure.......................75
Getting started .....................................................................................................76
vii
How to print from a memory card or USB Flash memory drive ...........................77
Print Index (Thumbnails) ...............................................................................77
Printing Images..............................................................................................78
DPOF printing................................................................................................79
PhotoCapture Center™ print settings..................................................................80
Print speed and quality..................................................................................80
Paper Options................................................................................................80
Adjusting Colour Enhancement.....................................................................81
Cropping........................................................................................................82
Borderless printing.........................................................................................82
Date Print.......................................................................................................82
Scan to a memory card or USB Flash memory drive ..........................................83
Changing the image quality...........................................................................84
Changing the monochrome file format ..........................................................84
Changing the colour file format......................................................................84
Understanding the Error Messages.....................................................................84
14 Printing photos from a camera 85
Printing photos directly from a PictBridge camera...............................................85
PictBridge requirements ................................................................................85
Setting your digital camera ............................................................................85
Printing Images..............................................................................................86
DPOF printing................................................................................................86
Printing photos directly from a digital camera (without PictBridge)......................87
Printing Images..............................................................................................87
Understanding the Error Messages.....................................................................88
Section V Software
15 Software and Network features 90
Section VI Appendixes
A Safety and Legal 92
Choosing a location .............................................................................................92
To use the machine safely...................................................................................93
Important safety instructions..........................................................................97
IMPORTANT - For your safety ......................................................................98
LAN connection .............................................................................................98
Radio interference .........................................................................................98
EU Directive 2002/96/EC and EN50419........................................................99
International ENERGY STAR
®
Compliance Statement ................................99
Legal limitations for copying ..............................................................................100
Trademarks........................................................................................................101
viii
B Troubleshooting and Routine Maintenance 102
Troubleshooting.................................................................................................102
If you are having difficulty with your machine ..............................................102
Dial Tone detection......................................................................................109
Telephone line interference.........................................................................109
Error and maintenance messages.....................................................................110
Transferring your faxes or Fax Journal report .............................................114
Document jam .............................................................................................115
Printer jam or paper jam ..............................................................................116
Routine maintenance.........................................................................................118
Replacing the ink cartridges ........................................................................118
Cleaning the outside of the machine ...........................................................121
Cleaning the scanner glass .........................................................................122
Cleaning the machine printer platen............................................................122
Cleaning the paper pick-up roller.................................................................123
Cleaning the print head ...............................................................................123
Checking the print quality ............................................................................124
Checking the print alignment .......................................................................125
Checking the ink volume .............................................................................125
Machine Information ..........................................................................................125
Checking the serial number.........................................................................125
Packing and shipping the machine....................................................................126
C Menu and Features 128
On-screen programming....................................................................................128
Menu table...................................................................................................128
Memory storage...........................................................................................128
Menu keys .........................................................................................................128
Menu Table........................................................................................................130
Entering Text .....................................................................................................140
D Specifications 141
General ..............................................................................................................141
Print media.........................................................................................................143
Fax.....................................................................................................................144
Copy ..................................................................................................................146
PhotoCapture Center™ .....................................................................................147
PictBridge ..........................................................................................................148
Scanner .............................................................................................................149
Printer ................................................................................................................150
Interfaces...........................................................................................................151
Computer requirements .....................................................................................152
Consumable items .............................................................................................153
Network (LAN) ...................................................................................................154
E Glossary 155
FIndex 159
Section I
General I
General Information 2
Loading paper and documents 8
General setup 20
Security features 24
2
1
Using the
documentation
1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Accessing the
Software and Network
User’s Guide
1
This User’s Guide does not contain all the
information about the machine such as how
to use Printer, Scanner and PC Fax and
Network. When you are ready to learn
detailed information about these operations,
read the Software User’s Guide and
Network User’s Guide that are on the
CD-ROM.
General Information 1
Bold Bold typeface identifies specific
buttons on the machine’s
control panel or on the screen.
Italics Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier
New
Text in Courier New font
identifies messages on the
LCD of the machine.
Warnings tell you what to do to
prevent possible personal injury.
Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
Electrical Hazard icons alert you to
possible electrical shock.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
General Information
3
1
Viewing Documentation 1
Viewing Documentation
(For Windows
®
) 1
To view the documentation, from the Start
menu, point to Brother, MFC-XXXX (where
XXXX is your model name) from the
programs group, and then choose
User’s Guides in HTML format.
If you have not installed the software, you can
find the documentation by following the
instructions below:
a Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
b If the model name screen appears, click
your model name.
c If the language screen appears, click
your language. The CD-ROM Main
Menu will appear.
Note
If this window does not appear, use
Windows
®
Explorer to run the start.exe
program from the root directory of the
Brother CD-ROM.
d Click Documentation.
e Click the documentation you want to
read.
HTML documents: Software
User’s Guide and Network User’s
Guide in HTML format.
This format is recommended for
viewing on your computer.
PDF documents: User’s Guide for
stand-alone operations, Software
User’s Guide and Network User’s
Guide in PDF format.
This format is recommended for
printing the manuals. Click to go to
the Brother Solution Center, where
you can view or download the PDF
documents. (Internet access and
PDF Reader software are required.)
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning (For Windows
®
2000
Professional/Windows
®
XP and Windows
Vista
®
)
ControlCenter3 (For Windows
®
2000
Professional/Windows
®
XP and Windows
Vista
®
)
Network Scanning
ScanSoft™ PaperPort™ 11SE with OCR
How-to-Guides
The complete ScanSoft™ PaperPort™
11SE with OCR How-to-Guides can be
viewed from the Help selection in the
ScanSoft™ PaperPort™ 11SE
application.
Chapter 1
4
Viewing Documentation
(For Macintosh
®
) 1
a Turn on your Macintosh
®
. Insert the
Brother CD-ROM into your CD-ROM
drive. The following window will appear.
b Double-click the Documentation icon.
c Double-click your language folder.
d Double-click top.html to view the
Software User’s Guide and Network
User’s Guide in HTML format.
e Click the documentation you want to
read.
Software User’s Guide
Network User’s Guide
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning (For Mac OS
®
X 10.2.4 or
greater)
ControlCenter2 (For Mac OS
®
X 10.2.4 or
greater)
Network Scanning (For Mac OS
®
X 10.2.4
or greater)
Presto!
®
PageManager
®
User’s Guide
Instructions for scanning directly from
Presto!
®
PageManager
®
. The complete
Presto!
®
PageManager
®
User’s Guide
can be viewed from the Help selection in
the Presto!
®
PageManager
®
application.
General Information
5
1
Accessing Brother
Support
(For Windows
®
) 1
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center).
Click Brother Support on the main menu.
The following screen will appear:
To access our web site
(www.brother.com
), click Brother Home
Page.
For the latest news and product support
information (http://solutions.brother.com
),
click Brother Solutions Center.
To visit our web site for original Brother
supplies
(http://www.brother.com/original/
), click
Supplies Information.
To access the Brother CreativeCenter
(http://www.brother.com/creativecenter/
)
for FREE photo projects and printable
downloads, click Brother
CreativeCenter.
To return to the main page, click Back or
if you have finished, click Exit.
Chapter 1
6
Control panel overview 1
1 Fax and telephone keys:
Redial/Pause
Redials the last number called. It also
inserts a pause when programming quick
dial numbers.
Tel/R
This key is used to have a telephone
conversation after picking up the external
handset during the F/T pseudo/double-ring.
Also, when connected to a PBX, you can
use this key to gain access to an outside
line or transfer a call to another extension.
Resolution
Lets you temporarily change the resolution
when sending a fax.
2 Copy keys (temporary settings):
Enlarge/Reduce
Lets you temporarily enlarge or reduce
copies depending on the ratio you choose.
Quality
Lets you temporarily change the quality
setting.
Options
Lets you temporarily change multiple copy
settings when in copy mode.
3 Dial Pad
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
The # key lets you temporarily switch the
dialling mode during a telephone call from
Pulse to Tone.
4 Mode keys:
Fax
Lets you access Fax mode.
Scan
Lets you access Scan mode.
Copy
Lets you access Copy mode.
Photo Capture
Lets you access PhotoCapture Center™
mode.
5 Menu keys:
Menu
Lets you access the main menu to program
the machine.
Phone Book key
Lets you store, look up, and dial numbers in
the memory.
12/10 11:53
Res:Standar
d
2341
1011
General Information
7
1
Volume keys
d c
When the machine is idle, you can press
these keys to adjust the ring volume.
d
Press to scroll backward to a menu
selection.
a or b
Press to scroll through the menus and
options.
Clear/Back
Press to delete characters or to go back to
the previous menu level.
OK
Lets you choose a setting.
6 Start keys:
Colour Start
Lets you start sending faxes or making
copies in full colour. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).
Mono Start
Lets you start sending faxes or making
copies in monochrome. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).
7PowerSave
Lets you put the machine into Power Save
mode.
8 Stop/Exit
Stops an operation or exits from a menu.
9 Ink Management
Lets you clean the print head, check the print
quality, and check the available ink volume.
10 LCD (liquid crystal display)
Displays messages on the screen to help you
set up and use your machine.
11 One Touch keys
These three keys give you instant access to six
previously stored numbers.
Shift
Lets you access One Touch numbers 4 to 6
when held down.
12/10 11:53 Fax
Res:Standard
45
9 7
6
810
8
2
Loading paper and
other print media
2
a If the paper support flap is open, close it,
and then close the paper support. Pull
the paper tray completely out of the
machine.
b Lift the output paper tray (1).
c With both hands, gently press and slide
the paper side guides (1) and the paper
length guide (2) to fit the paper size.
Make sure that the triangular marks (3)
on the paper side guides (1) and paper
length guide (2) line up with the mark for
the paper size you are using.
Note
When you use Legal size paper, press and
hold the universal guide release button (1)
as you slide out the front of the paper tray.
Loading paper and documents 2
1
3
1
3
2
1
Loading paper and documents
9
2
d Fan the stack of paper well to avoid
paper jams and misfeeds.
Note
Always make sure the paper is not curled.
e Gently put the paper into the paper tray
print side down and top edge first.
Check that the paper is flat in the tray.
f Gently adjust the paper side guides (1)
to the paper with both hands.
Make sure the paper side guides touch
the sides of the paper.
Note
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
g Close the output paper tray.
Check that the paper is flat in the tray
and below the maximum paper
mark (1).
1
1
Chapter 2
10
h Slowly push the paper tray completely
into the machine.
i While holding the paper tray in place,
pull out the paper support (1) until it
clicks and unfold the paper support
flap (2).
Note
Do not use the paper support flap for
Legal paper.
Loading envelopes and post
cards 2
About envelopes 2
Use envelopes that weigh from 80 to
95 g/m
2
.
Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first before printing many
envelopes.
CAUTION
DO NOT use any of the following types of
envelopes, as they will cause paper feed
problems:
• That are of a baggy construction.
• That are embossed (have raised writing
on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
1
2
Glue 2
Double flap 2
Loading paper and documents
11
2
How to load envelopes and post cards 2
a Before loading, press the corners and
sides of envelopes or post cards to
make them as flat as possible.
Note
If envelopes or post cards are
‘double-feeding’, put one envelope or post
card in the paper tray at a time.
b Put envelopes or post cards into the
paper tray with the address side down
and the leading edge in first as shown in
the illustration. Press and slide the
paper side guides (1) and paper length
guide (2) to fit the size of the envelopes
or post cards.
If you have problems when printing on
envelopes, try the following suggestions:
2
a Make sure the flap is either to the side of
the envelope or to the back edge of the
envelope when printing.
b Adjust the size and margin in your
application.
Removing small printouts
from the machine 2
When the machine ejects small paper onto
the output paper tray you may not be able to
reach it. Make sure printing has finished, and
then pull the tray completely out of the
machine.
2
1
Chapter 2
12
Printable area 2
The printable area depends on the settings in the application you are using. The figures below
show the unprintable areas on cut sheet paper and envelopes. The machine can print in the
shaded areas of cut sheet paper when the Borderless print feature is available and turned on.
(See Printing for Windows
®
or Printing and Faxing for Macintosh
®
in the Software User's Guide
on the CD-ROM.)
Note
The Borderless feature is not available for envelopes.
Cut Sheet Paper Envelopes
Top (1) Bottom (2) Left (3) Right (4)
Cut Sheet 3 mm 3 mm 3 mm 3 mm
Envelopes 12 mm 24 mm 3 mm 3 mm
3
4
1
2
3
4
1
2
Loading paper and documents
13
2
Acceptable paper and
other print media
2
The print quality can be affected by the type
of paper you are using in the machine.
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper you load.
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.
We recommend testing various paper types
before buying large quantities.
For best results, use Brother paper.
When you print on inkjet paper (coated
paper), transparencies and photo paper,
be sure to choose the correct print media
in the ‘Basic’ tab of the printer driver or in
the Paper Type setting of the menu. (See
Paper Type on page 21.)
When you print on Brother Photo paper,
load one extra sheet of the same photo
paper in the paper tray. An extra sheet has
been included in the paper package for
this purpose.
When you use transparencies or photo
paper, remove each sheet at once to
prevent smudging or paper jams.
Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
Recommended print media 2
To get the best print quality, we suggest using
Brother paper. (See table below.)
If Brother paper is not available in your
country, we recommend testing various
papers before purchasing large quantities.
We recommend using ‘3M Transparency
Film’ when you print on transparencies.
Handling and using print
media 2
Store paper in its original packaging, and
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
Avoid touching the shiny (coated) side of
photo paper. Load photo paper with the
shiny side facing down.
Avoid touching either side of
transparencies because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.
You can only print on both sides of the
paper with PC printing. (See Printing for
Windows
®
in the Software User's Guide
on the CD-ROM.)
Brother paper
Paper Type Item
A4 Plain BP60PA
A4 Glossy Photo BP71GA4
A4 Inkjet (Matte) BP60MA
10 x 15 cm Glossy
Photo
BP71GP
Chapter 2
14
Improper Setup
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
12mm or greater
• Extremely shiny or highly textured paper
• Paper that cannot be arranged uniformly
when stacked
• Paper made with a short grain
Paper capacity of the output paper
tray
2
Up to 50 sheets of 80 g/m
2
A4 or 20 lb Letter
paper.
Transparencies and photo paper must be
picked up from the output paper tray one
page at a time to avoid smudging.
1
1
Loading paper and documents
15
2
Choosing the right print media 2
Paper type and size for each operation 2
Paper Type Paper Size Usage
Fax Copy Photo
Capture
Printer
Cut Sheet Letter
215.9
×
279.4 mm (8 1/2
×
11 in.)
Yes Yes Yes Yes
A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes
Legal
215.9
×
355.6 mm (8 1/2
×
14 in.)
Yes Yes – Yes
Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) – – – Yes
JIS B5 182 × 257 mm (7.2 × 10.1 in.) – – – Yes
A5 148 × 210 mm (5.8 × 8.3 in.) – Yes – Yes
A6 105 × 148 mm (4.1 × 5.8 in.) – – – Yes
Cards Photo 10 × 15 cm (4 × 6 in.) – Yes Yes Yes
Photo 2L 13 × 18 cm (5 × 7 in.) – – Yes Yes
Index Card 127 × 203 mm (5 × 8 in.) – – – Yes
Post Card 1
100 × 148 mm (3.9 × 5.8 in.) – – – Yes
Post Card 2
(Double)
148 × 200 mm (5.8 × 7.9 in.) – – – Yes
Envelopes
C5 Envelope
162 × 229 mm (6.4 × 9 in.) – – – Yes
DL Envelope
110 × 220 mm (4.3 × 8.7 in.) – – – Yes
COM-10 105 × 241 mm (4 1/8 × 9 1/2 in.) – – – Yes
Monarch 98 × 191 mm (3 7/8 × 7 1/2 in.) – – – Yes
JE4 Envelope
105 × 235 mm (4.1 × 9.3 in.) – – – Yes
Transparencies
Letter 216 × 279 mm (8 1/2 × 11 in.) – Yes – Yes
A4 210 × 297 mm (8.3 × 11.7 in.) – Yes – Yes
Chapter 2
16
Paper weight, thickness and capacity 2
1
Up to 150 sheets of 80 g/m
2
paper.
2
BP71 (260 g/m
2
) paper is especially designed for Brother inkjet machines.
Paper Type Weight Thickness No. of
sheets
Cut
Sheet
Plain Paper
64 to 120 g/m
2
0.08 to 0.15 mm
150
1
Inkjet Paper
64 to 200 g/m
2
0.08 to 0.25 mm 20
Glossy Paper
Up to 220 g/m
2
Up to 0.25 mm
20
2
Cards Photo Card
Up to 220 g/m
2
Up to 0.25 mm
20
2
Index Card
Up to 120 g/m
2
Up to 0.15 mm 30
Post Card
Up to 200 g/m
2
Up to 0.25 mm 30
Envelopes
75 to 95 g/m
2
Up to 0.52 mm 10
Transparencies – – 10
Loading paper and documents
17
2
Loading documents 2
You can send a fax, make copies, and scan
from the ADF (automatic document feeder)
and from the scanner glass.
Using the ADF 2
The ADF can hold up to 50 pages and feeds
each sheet individually. Use standard
80 g/m
2
paper and always fan the pages
before putting them in the ADF.
Recommended environment 2
Document Sizes Supported 2
How to load documents 2
CAUTION
DO NOT pull on the document while it is
feeding.
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.
DO NOT use cardboard, newspaper or
fabric.
Make sure documents written with ink are
completely dry.
a Unfold the ADF Document Support (1)
and the ADF Document Output Support
Flap (2).
b Fan the pages well.
Temperature: 20 to 30° C
Humidity: 50% to 70%
Paper:
80 g/m
2
Length: 148 to 355.6 mm
Width: 148 to 215.9 mm
Weight:
64 to 90 g/m
2
2
1
Chapter 2
18
c Make sure you place the documents
face up, top edge first in the ADF until
you feel them touch the feed roller.
d Adjust the paper guides (1) to fit the
width of your documents.
CAUTION
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
Using the scanner glass 2
You can use the scanner glass to fax, copy or
scan pages of a book or one page at a time.
Document Sizes Supported 2
How to load documents 2
Note
To use the scanner glass, the ADF must
be empty.
a Lift the document cover.
b Using the document guidelines on the
left and top, place the document face
down in the upper left corner of the
scanner glass.
1
Length: Up to 297 mm
Width: Up to 215.9 mm
Weight: Up to 2 kg
Loading paper and documents
19
2
c Close the document cover.
CAUTION
If you are scanning a book or thick
document, DO NOT slam the cover or
press on it.
Scannable area 2
The scannable area depends on the settings
in the application you are using. The figures
below show the unscannable area.
Usage Document
Size
Top (1)
Bottom (2)
Left (3)
Right (4)
Fax Letter 3 mm 4 mm
A4 3 mm (Scanner
Glass)
3mm
(ADF)
1mm
Copy Any size of
paper
3mm 3mm
Scan Any size of
paper
3mm 3mm
3
4
1
2
20
3
Power Save mode 3
To maintain print quality, prolong print head
life, and provide the best ink cartridge
economy, you should keep your machine
connected to the power at all times.
You can put the machine into Power Save
mode by pressing the Power Save key. You
can still receive telephone calls in Power
Save mode. For further information on
receiving faxes in the Power Save condition,
please see the table on page 20. If you want
to do other operations, you must take the
machine out of Power Save mode.
Note
If you have connected an external
telephone or TAD, it is always available.
Putting your machine in
Power Save mode 3
a Press and hold down the Power Save
key. The LCD will show
Shutting Down. The LCD will stay on
for a few seconds before going off.
Bringing your machine out of
Power Save mode 3
a Press the Power Save key.
Note
• Even if you have put the machine into
Power Save mode, it will periodically clean
the print head to preserve print quality.
• You can customize Power Save mode so
that, apart from automatic head cleaning,
no machine operations are available. (See
Power Save setting on page 20.)
Power Save setting 3
You can customize the machine's
Power Save key. The default mode is
Fax Receive:On. Your machine can
receive faxes or calls even when the machine
is in Power Save mode. If you do not want
your machine to receive faxes or calls, turn
this setting to Fax Receive:Off. (See
Power Save mode on page 20.)
a Press Menu, 1, 6.
b Press a or b to choose
Fax Receive:On, or
Fax Receive:Off.
Press OK.
c Press Stop/Exit.
1
You cannot receive a fax with Mono Start or
Colour Start.
2
You cannot receive a fax automatically even if you
have set the receive mode to Fax/Tel.
3
Set before you switch off the machine.
General setup 3
On/Off
setting
Receive
mode
Available
operations
Fax Receive:
On
1
(factory setting)
Fax Only
External TAD
Fax Receive
Fax Detect
Delayed Fax
3
Fax Forward
3
Fax Storage
3
PC Fax
Receive
3
Remote
Retrieval
3
Manual
Fax/Tel
2
Fax Detect
Delayed Fax
3
Fax Receive:
Off
— No machine
operations will
be available
other than
cleaning the
print head.
General setup
21
3
Mode Timer 3
The machine has four temporary mode keys
on the control panel: Fax, Scan, Copy and
Photo Capture. You can change the amount
of time the machine takes after the last Scan,
Copy or PhotoCapture operation before it
returns to Fax mode. If you choose Off, the
machine stays in the mode you used last.
a Press Menu, 1, 1.
b Press a or b to choose 0 Sec,
30 Secs, 1 Min, 2 Mins, 5 Mins or
Off.
Press OK.
c Press Stop/Exit.
Paper settings 3
Paper Type 3
To get the best print quality, set the machine
for the type of paper you are using.
a Press Menu, 1, 2.
b Press a or b to choose Plain Paper,
Inkjet Paper, Brother BP71,
Other Glossy or Transparency.
Press OK.
c Press Stop/Exit.
Note
The machine ejects paper with printed
surfaces face up onto the paper tray in
front of the machine. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.
Paper Size 3
You can use five sizes of paper for copying:
Letter, Legal, A4, A5, and 10 × 15 cm and
three sizes for printing faxes: Letter, Legal
and A4. When you change the size of paper
you load in the machine, you will need to
change the paper size setting at the same
time so your machine can fit an incoming fax
on the page.
a Press Menu, 1, 3.
b Press a or b to choose Letter, Legal,
A4, A5 or 10x15cm.
Press OK.
c Press Stop/Exit.
Chapter 3
22
Volume Settings 3
Ring Volume 3
You can choose a range of ring volume
levels, from High to Off.
While the machine is idle, press d or c
to adjust the volume level. The LCD shows
the current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it.
You can also change the volume through the
menu, by following the instructions below:
Setting the Ring Volume from the
menu
3
a Press Menu, 1, 4, 1.
b Press a or b to choose Low, Med, High
or Off.
Press OK.
c Press Stop/Exit.
Beeper Volume 3
When the beeper is on, the machine will beep
when you press a key, make a mistake or
after you send or receive a fax.
You can choose a range of volume levels,
from High to Off.
a Press Menu, 1, 4, 2.
b Press a or b to choose Low, Med, High
or Off.
Press OK.
c Press Stop/Exit.
Speaker Volume 3
You can choose a range of speaker volume
levels, from High to Off.
a Press Menu, 1, 4, 3.
b Press a or b to choose Low, Med, High
or Off.
Press OK.
c Press Stop/Exit.
General setup
23
3
Automatic Daylight
Savings Time
3
You can set the machine to change
automatically for daylight savings time. It will
reset itself forward one hour in the Spring and
backward one hour in the Autumn. Make sure
you have set the correct date and time in the
Date&Time setting.
a Press Menu, 1, 5.
b Press a or b to choose On or Off.
Press OK.
c Press Stop/Exit.
LCD screen 3
LCD Contrast 3
You can adjust the LCD contrast for a sharper
and more vivid display. If you are having
difficulty reading the LCD, try changing the
contrast setting.
a Press Menu, 1, 7.
b Press a or b to choose Light or Dark.
Press OK.
c Press Stop/Exit.
Sleep Mode 3
You can choose how long the machine must
be idle (from 1 to 60 minutes) before it goes
into sleep mode. The timer will restart if any
operation is carried out on the machine.
a Press Menu, 1, 8.
b Press a or b to choose 1 Min, 2 Mins,
3 Mins, 5 Mins, 10 Mins, 30 Mins
or 60 Mins which is the length of time
the machine is idle before entering sleep
mode.
Press OK.
c Press Stop/Exit.
24
4
TX Lock 4
TX Lock lets you prevent unauthorized
access to the machine.
While TX Lock is On, the following operations
are available:
Receiving faxes
Fax Forwarding (If Fax Forwarding was
already On)
Remote retrieval (If Fax Storage was
already On)
PC Fax Receive (If PC Fax Receive was
already On)
While TX Lock is On, the following operations
are NOT available:
Sending faxes
Copying
PC printing
Scanning
PhotoCapture
Operation from the Control panel
Note
If you forget the TX Lock password,
please call your Brother dealer for service.
Setting and changing the
TX Lock password 4
Note
If you have already set the password, you
will not need to set it again.
Setting up the password 4
a Press Menu, 2, 0, 1.
b Enter a 4-digit number for the password.
Press OK.
c When the LCD shows Verify:,
re-enter the password.
Press OK.
d Press Stop/Exit.
Changing the password 4
a Press Menu, 2, 0, 1.
b Press a or b to choose Set Password.
Press OK.
c Enter a 4-digit number for the current
password.
Press OK.
d Enter a 4-digit number for a new
password.
Press OK.
e When the LCD shows Verify:,
re-enter the password.
Press OK.
f Press Stop/Exit.
Security features 4
Security features
25
4
Turning TX Lock on/off 4
Turning TX Lock on 4
a Press Menu, 2, 0, 1.
b Press a or b to choose Set TX Lock.
Press OK.
c Enter the registered 4-digit password.
Press OK.
The machine goes offline and the LCD
shows TX Lock Mode.
Turning TX Lock off 4
a Press Menu.
b Enter the registered 4-digit password.
Press OK.
TX lock is automatically turned off.
Note
If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in TX Lock
mode until the registered password is
entered.
Chapter 4
26
Section II
Fax II
Sending a Fax 28
Receiving a Fax 35
Telephone and External devices 40
Dialling and storing numbers 48
Remote fax options (Monochrome only) 53
Printing Reports 60
Polling 62
28
5
Entering Fax mode 5
Press (Fax) to enter Fax mode.
Faxing from the ADF 5
a Make sure you are in Fax mode .
b Place the document face up in the ADF.
(See Using the ADF on page 17.)
c Enter the fax number using the dial pad,
One Touch, Speed Dial or Search.
d Press Mono Start or Colour Start.
The machine starts scanning the
document.
Note
• To cancel, press Stop/Exit.
• If you send a mono fax when the memory
is full it will be sent in real time.
Faxing from the scanner glass5
You can use the scanner glass to fax pages
of a book one at a time. The documents can
be up to Letter or A4 size.
You cannot send colour faxes with multiple
pages.
Note
Since you can only scan one page at a
time, it is easier to use the ADF if you are
sending a multiple page document.
a Make sure you are in Fax mode .
b Load your document on the scanner
glass.
c Enter the fax number using the dial pad,
One Touch, Speed Dial or Search.
d Press Mono Start or Colour Start.
If you press Mono Start, the
machine starts scanning the first
page. Go to step e.
If you press Colour Start, the
machine starts sending the
document.
e Do one of the following:
To send a single page, press 2 to
choose No (or press Mono Start
again).
The machine starts sending the
document.
To send more than one page,
press 1 to choose Yes and go to
step f.
f Place the next page on the scanner
glass.
Press OK.
The machine starts scanning the page.
(Repeat step e and step f for each
additional page.)
Sending a Fax 5
Sending a Fax
29
5
Faxing Letter size documents
from the scanner glass 5
When documents are Letter size, you need to
set scan size to Letter. If you do not, the side
portion of the faxes will be missing.
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 0.
c Press a or b to choose Letter.
Press OK.
d Press Stop/Exit.
Colour fax transmission 5
Your machine can send a colour fax to
machines that support this feature.
Colour faxes cannot be stored in the memory.
When you send a colour fax, the machine will
send it in real time (even if Real Time TX is
set to Off).
Cancelling a fax in progress 5
If you want to cancel a fax while the machine
is scanning, dialling or sending, press
Stop/Exit.
Broadcasting
(Monochrome only)
5
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups, Speed Dial
numbers and up to 50 manually dialled
numbers in the same broadcast.
After the broadcast is finished, a Broadcast
Report will be printed.
a Make sure you are in Fax mode .
b Load your document.
c Enter a number.
Press OK.
You can use either One Touch,
Speed Dial, a Group or a manually
entered number using the dial pad.
d Repeat c until you have entered all the
fax numbers to be included in the
broadcast.
e Press Mono Start.
Note
• If you did not use up any of the numbers
for Groups, you can ‘broadcast’ faxes to
as many as 156 different numbers.
• The available memory will vary depending
on the types of jobs in the memory and the
number of locations used for
broadcasting. If you broadcast to the
maximum numbers available, you will not
be able to use dual access.
• If the memory is full, press Stop/Exit to
stop the job. If more than one page has
been scanned, press Mono Start to send
the portion that is in the memory.
Chapter 5
30
Cancelling a Broadcast in
progress 5
a Press Menu, 2, 5.
b
Press
a
or
b
to choose the Broadcast job
number (for example,
Broadcast#001
).
Press OK.
The LCD will show:
Broadcast#001
1.Clear 2.Exit
c Press 1 to cancel the Broadcast (or 2 to
exit without cancelling).
d Press Stop/Exit.
Additional sending
operations
5
Sending faxes using multiple
settings 5
When you send a fax you can choose any
combination of these settings: resolution,
contrast, overseas mode, delayed fax timer,
polling transmission, real time transmission
and scan size.
a Make sure you are in Fax mode .
b Load your document.
c Choose a setting you want to change in
the Setup Send menu (Menu, 2, 2).
Press OK.
d Choose the option you want for the
setting.
Press OK.
e Do one of the following:
Next
1.Yes 2.No
Press 1 to change another setting.
Press 2 when you have finished
choosing your settings.
f Send the fax as normal.
Sending a Fax
31
5
Contrast 5
If your document is very light or very dark, you
may want to change the contrast. For most
documents the default setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Use Light when sending a light document.
Use Dark when sending a dark document.
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 1.
d Press a or b to choose Auto, Light or
Dark.
Press OK.
Note
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
• When you send a colour fax.
• When you choose Photo as the Fax
Resolution.
Changing fax resolution 5
The quality of a fax can be improved by
changing the fax resolution. Resolution can
be changed for the next fax or for all faxes.
To change the fax resolution for the
next fax
5
a Make sure you are in Fax mode .
b Load your document.
c Press Resolution then a or b to choose
the resolution.
Press OK.
To change the default fax resolution 5
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 2.
c Press a or b to choose the resolution
you want.
Press OK.
Note
You can choose four different resolution
settings for monochrome faxes and two
for colour.
If you choose S.Fine or Photo and then
use the Colour Start key to send a fax,
the machine will send the fax using the
Fine setting.
Monochrome
Standard Suitable for most typed
documents.
Fine Good for small print and
transmits a little slower than
Standard resolution.
S.Fine Good for small print or artwork
and transmits slower than Fine
resolution.
Photo Use when the document has
varying shades of grey or is a
photograph. This has the
slowest transmission.
Colour
Standard Suitable for most typed
documents.
Fine Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
Chapter 5
32
Dual access
(Monochrome only) 5
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number and available memory.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
Note
If the Out of Memory message appears
while scanning documents, press
Stop/Exit to cancel or Mono Start to send
the scanned pages.
Real time transmission 5
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the telephone line
is free, the machine will start dialling and
sending.
If the memory is full and you are sending a
black & white fax from the ADF, the machine
will send the document in real time (even if
Real Time TX is set to Off).
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can set
Real Time TX to On for all documents or
Next Fax Only for the next fax only.
Note
In Real Time Transmission, the automatic
redial feature does not work when using
the scanner glass.
Sending in real time for all faxes 5
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 5.
Setup Send
5.Real Time TX
c Press a or b to choose On (or Off).
Press OK.
Sending in real time for the next fax
only
5
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 5.
c Press a or b to choose
Next Fax Only. Press OK.
d Press a or b to choose On (or Off).
Press OK.
Overseas Mode 5
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on the Overseas mode. After you send a fax
using this feature, the feature will turn itself
off.
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 7.
d Press a or b to choose On (or Off).
Press OK.
Sending a Fax
33
5
Delayed Faxing
(Monochrome only) 5
During the day you can store up to 50 faxes
in the memory to be sent within 24-hours.
These faxes will be sent at the time of day you
enter in step d.
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 3.
Setup Send
3.Delayed Fax
d Do one of the following:
Press OK to accept the displayed
time.
Enter the time you want the fax to be
sent (in 24-hour format).
(For example, enter 19:45 for
7:45 PM.)
Press OK.
Note
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
Delayed Batch Transmission
(Monochrome only) 5
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 4.
c Press a or b to choose On.
Press OK.
d Press Stop/Exit.
Checking and cancelling
waiting jobs 5
You can check which jobs are still waiting in
the memory to be sent and cancel a job. (If
there are no jobs, the LCD shows
No Jobs Waiting.)
a Press Menu, 2, 5.
Any waiting jobs appear on the LCD.
b Do one of the following:
Press a or b to scroll through the jobs
and choose the job you want to
cancel.
Press OK to choose a job, and then
press 1 to cancel it.
Press 2 to exit without cancelling.
c When you have finished, press
Stop/Exit.
Chapter 5
34
Sending a fax manually 5
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
a Make sure you are in Fax mode .
b Load your document.
c Pick up the handset of an external
telephone and listen for a dial tone.
d Dial the fax number you want to call.
e When you hear the fax tone, press
Mono Start or Colour Start.
If you load the document on the
scanner glass, press 1 to send the
fax.
1.Send 2.Receive
f Replace the handset.
Out of Memory message 5
If you get an Out of Memory message
while scanning the first page of a fax, press
Stop/Exit to cancel the fax.
If you get an Out of Memory message
while scanning a subsequent page, you will
have the option to press Mono Start or
Colour Start to send the pages scanned so
far, or to press Stop/Exit to cancel the
operation.
Note
If you do not want to delete your stored
faxes to clear the memory, you can
change the setting to send the fax in real
time. (See Real time transmission
on page 32.)
35
6
6
Receive modes 6
Choosing the correct Receive Mode 6
By default, your machine will automatically receive any faxes that are sent to it. The diagram below
will help you choose the correct mode. For more detailed information on the receive modes see
Using receive modes on page 36 and Receive mode settings on page 37.
To set a receive mode follow the instructions below:
a Press Menu, 0, 1.
b Press a or b to choose Fax Only, Fax/Tel, External TAD or Manual.
Press OK.
c Press Stop/Exit.
The LCD will display the current receive mode.
1 Current receive mode
Fax: Fax Only
2 Fax resolution
Receiving a Fax 6
Do you want to use the telephone features of your machine (if available) or
an external telephone or external telephone answering device connected on the
same line as the machine?
Yes
Fax Only
No
No
No
Manual
Yes
External TAD
Fax/Tel
Are you using the voice message function of
an external telephone answering device?
Do you want the machine to answer fax and
telephone calls automatically?
Yes
12/10 11:53 Fax12/10 11:53 Fax
Res:Standard
1
2
Chapter 6
36
Using receive modes 6
Some receive modes answer automatically
(Fax Only and Fax/Tel). You may want to
change the ring delay before using these
modes. (See Ring Delay on page 37.)
Fax only 6
Fax only mode will automatically answer
every call. If the call is a fax your machine will
receive it.
Fax/Tel 6
Fax/Tel mode helps you automatically
manage incoming calls, by recognising
whether they are fax or voice calls and
dealing with them in one of the following
ways:
Faxes will be automatically received.
Voice calls will start the F/T ring to tell you
to pick up the line. The F/T ring is a fast
double ring made by your machine.
(Also see F/T Ring Time (Fax/Tel mode only)
on page 37 and Ring Delay on page 37.)
Manual 6
Manual mode turns off all automatic
answering functions unless you are using the
BT Call sign feature.
To receive a fax in manual mode lift the
handset of an external telephone. When you
hear fax tones (short repeating beeps), press
Mono Start or Colour Start, and choose
2.Receive. You can also use the Fax
Detect feature to receive faxes by lifting a
handset on the same line as the machine.
(Also see Fax Detect on page 38.)
External TAD 6
External TAD mode lets an external
answering device manage your incoming
calls. Incoming calls will be dealt with in one
of the following ways:
Faxes will be automatically received.
Voice callers can record a message on the
external TAD.
(For more information see Connecting an
external TAD (telephone answering device)
on page 43.)
Receiving a Fax
37
6
Receive mode settings 6
Ring Delay 6
The Ring Delay sets the number of times the
machine rings before it answers in Fax Only
or Fax/Tel mode. If you have external or
extension telephones on the same line as the
machine or subscribe to the telephone
company’s BT Call Sign service, choose the
maximum number of rings.
(See Operation from extension telephones
on page 45 and Fax Detect on page 38.)
a Press Menu, 2, 1, 1.
b Press a or b to choose how many times
the line rings before the machine
answers.
Press OK.
If you choose 00, the line will not ring at
all.
c Press Stop/Exit.
F/T Ring Time
(Fax/Tel mode only) 6
When somebody calls your machine, you and
your caller will hear the normal telephone ring
sound. The number of rings is set by the ring
delay setting.
If the call is a fax, then your machine will
receive it; however, if it is a voice call the
machine will sound the F/T ring (a fast
double-ring) for the time you have set in the
F/T ring time setting. If you hear the F/T ring
it means that you have a voice caller on the
line.
Because the F/T ring is made by the machine,
extension and external telephones will not
ring; however, you can still answer the call on
any telephone. (For more information see
Using remote codes on page 46.)
a Press Menu, 2, 1, 2.
b Press a or b to choose how long the
machine will ring to alert you that you
have a voice call (20, 30, 40 or 70
seconds).
Press OK.
c Press Stop/Exit.
Note
Even if the caller hangs up during the
pseudo/double-ringing, the machine will
continue to ring for the set time.
Chapter 6
38
Fax Detect 6
If Fax Detect is On: 6
The machine receives a fax call
automatically, even if you answer the call.
When you see Receiving on the LCD or
when you hear ‘chirps’ through the handset
you are using, just replace the handset. Your
machine will do the rest.
If Fax Detect is Off: 6
If you are at the machine and answer a fax
call by lifting the handset, press Mono Start
or Colour Start, then press 2 to receive the
fax.
If you answered at an extension telephone,
press l 5 1. (See Operation from extension
telephones on page 45.)
Note
• If this feature is set to On, but your
machine does not connect a fax call when
you lift an extension or external telephone
handset, press the Remote Activation
Code l 5 1. At the machine, press
Mono Start or Colour Start.
• If you send faxes from a computer on the
same telephone line and the machine
intercepts them, set Fax Detect to Off.
a Press Menu, 2, 1, 3.
b Press a or b to choose On (or Off).
Press OK.
c Press Stop/Exit.
Additional receiving
operations
6
Printing a reduced incoming
fax 6
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of A4, Letter or Legal size paper.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting (Menu, 1, 3).
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 5.
Setup Receive
5.Auto Reduction
c Press a or b to choose On or Off.
Press OK.
d Press Stop/Exit.
Out of Paper Reception 6
As soon as the paper tray becomes empty
during fax reception, the screen will display
No Paper Fed, asking you to put paper in
the paper tray. (See Loading paper and other
print media on page 8.)
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available.
Further incoming faxes will also be stored into
memory until the memory is full. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray.
Receiving a Fax
39
6
Printing a fax from the
memory 6
If you have chosen Fax Storage, you can still
print a fax from the memory when you are at
your machine. (See Remote fax options
(Monochrome only) on page 53.)
a Press Menu, 2, 4, 3.
Remote Fax Opt
3.Print Document
b Press Mono Start.
c Press Stop/Exit.
Note
When you print a fax from the memory, the
fax data will be erased.
… 49 …

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