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USER’S GUIDE
MFC-235C
MFC-260C
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: MFC-235C and MFC-260C
(Circle your model number)
Serial Number:
1
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product
should you lose your receipt; and
may support an insurance claim by you in the event of product loss
covered by insurance.
© 2007 Brother Industries, Ltd.
i
Approval Information and Compilation and
Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
ii
EC Declaration of Conformity under the R & TTE
Directive
iii
Table of Contents
Section I General
1 General Information 2
Using the documentation.......................................................................................2
Symbols and conventions used in the documentation ....................................2
Accessing the Software User’s Guide ...................................................................2
Viewing Documentation...................................................................................2
MFC-260C Control panel overview........................................................................4
2 Loading documents and paper 6
Loading documents ...............................................................................................6
Using the ADF (MFC-260C only).....................................................................6
Using the scanner glass ..................................................................................7
Scannable area ...............................................................................................7
Acceptable paper and other media........................................................................8
Recommended media .....................................................................................8
Handling and using media ...............................................................................9
Choosing the right media...............................................................................10
Loading paper and other media...........................................................................12
Loading envelopes and post cards................................................................14
Removing small printouts from the machine .................................................15
Printable area ................................................................................................16
3 General setup 17
Power Save mode ...............................................................................................17
Putting your machine in Power Save mode...................................................17
Bringing your machine out of Power Save mode ..........................................17
Power Save setting........................................................................................17
Mode Timer..........................................................................................................18
Paper settings......................................................................................................18
Paper Type ....................................................................................................18
Paper Size .....................................................................................................18
Volume Settings...................................................................................................19
Ring Volume..................................................................................................19
Beeper Volume..............................................................................................19
Speaker Volume ............................................................................................19
Automatic Daylight Savings Time........................................................................20
LCD display .........................................................................................................20
LCD Contrast.................................................................................................20
4 Security features 21
TX Lock ...............................................................................................................21
Setting and changing the TX lock password .................................................21
Turning the TX Lock on/off ............................................................................22
iv
Section II Fax
5 Sending a fax 24
Entering Fax mode ..............................................................................................24
Faxing from the ADF (MFC-260C only) ........................................................24
Faxing from the scanner glass ......................................................................24
Faxing Letter size documents from the scanner glass ..................................25
Colour fax transmission.................................................................................25
Cancelling a fax in progress ..........................................................................25
Broadcasting (Monochrome only)........................................................................25
Cancelling a Broadcast in progress...............................................................26
Additional sending operations..............................................................................26
Sending faxes using multiple settings ...........................................................26
Contrast.........................................................................................................27
Changing fax resolution.................................................................................27
Dual access (Monochrome only) ...................................................................28
Real time transmission ..................................................................................28
Overseas Mode .............................................................................................29
Checking and cancelling waiting jobs............................................................29
Sending a fax manually .................................................................................29
Out of Memory message ...............................................................................29
6 Receiving a Fax 30
Receive modes ....................................................................................................30
Choosing the Receive Mode .........................................................................30
Using receive modes ...........................................................................................31
Fax only .........................................................................................................31
Fax/Tel...........................................................................................................31
Manual...........................................................................................................31
External TAD .................................................................................................31
Receive mode settings ........................................................................................32
Ring Delay.....................................................................................................32
F/T Ring Time (Fax/Tel mode only)...............................................................32
Fax Detect .....................................................................................................33
Additional receiving operations............................................................................33
Printing a reduced incoming fax ....................................................................33
Receiving faxes into memory ........................................................................34
7 Telephone and External devices 35
Voice Operations .................................................................................................35
Tone or pulse.................................................................................................35
Fax/Tel mode ................................................................................................35
Fax/Tel mode in Power Save mode ..............................................................35
Telephone services..............................................................................................36
Setting the telephone Line Type....................................................................36
BT Call Sign (For U.K. only) ..........................................................................36
Caller ID (For U.K. and Ireland only) .............................................................37
v
Connecting an external TAD (telephone answering device)................................38
Connections...................................................................................................39
Recording an outgoing message (OGM) on an external TAD.......................39
Multi-line connections (PBX) .........................................................................39
External and extension telephones......................................................................40
Connecting an external or extension telephone ............................................40
Operation from extension telephones............................................................40
Using extension telephones (For U.K. only) ..................................................41
Using a cordless external telephone .............................................................42
Using remote codes.......................................................................................42
8 Dialling and storing numbers 43
How to Dial ..........................................................................................................43
Manual dialling...............................................................................................43
Speed Dialling ...............................................................................................43
Search ...........................................................................................................43
Fax Redial .....................................................................................................44
Storing numbers ..................................................................................................44
Storing a pause .............................................................................................44
Storing Speed Dial numbers..........................................................................45
Changing Speed Dial numbers......................................................................45
Setting up groups for broadcasting................................................................46
Combining Quick Dial numbers.....................................................................46
9 Printing Reports 47
Fax reports...........................................................................................................47
Transmission Verification Report...................................................................47
Fax Journal (activity report) ...........................................................................47
Reports ................................................................................................................48
How to print a report......................................................................................48
Section III Copy
10 Making copies 50
How to copy.........................................................................................................50
Entering Copy mode......................................................................................50
Making a single copy.....................................................................................50
Making multiple copies ..................................................................................50
Stop copying..................................................................................................50
Copy options........................................................................................................51
Changing copy speed and quality .................................................................52
Enlarging or reducing the image copied ........................................................52
Making N in 1 copies or a poster...................................................................53
Sorting copies using the ADF (Monochrome only) (MFC-260C only) ...........54
Adjusting Brightness, Contrast and Colour....................................................55
Paper options ................................................................................................56
vi
Section IV Direct Photo Printing
11 Printing photos from a memory card or
USB Flash memory drive 58
PhotoCapture Center™ Operations.....................................................................58
Printing from a memory card or USB Flash memory drive without a PC.......58
Using PhotoCapture Center™ from your computer.......................................58
Using a memory card or USB Flash memory drive .......................................58
Memory cards or a USB Flash memory drive folder structure.......................59
Getting started .....................................................................................................60
How to print from a memory card or USB Flash memory drive ...........................61
Print Index (Thumbnails) ...............................................................................61
Printing Images..............................................................................................62
DPOF printing................................................................................................63
PhotoCapture Center™ print settings..................................................................64
Print speed and quality ..................................................................................64
Paper Options................................................................................................64
Adjusting Brightness and Contrast ................................................................64
Cropping ........................................................................................................65
Borderless printing.........................................................................................65
Understanding the Error Messages .....................................................................65
12 Printing photos from a camera 66
Printing photos directly from a PictBridge camera...............................................66
PictBridge requirements ................................................................................66
Setting your digital camera ............................................................................66
Printing Images..............................................................................................67
DPOF printing................................................................................................67
Printing photos directly from a digital camera (without PictBridge)......................68
Printing Images..............................................................................................68
Understanding the Error Messages .....................................................................69
Section V Software
13 Software features 72
vii
Section VI Appendixes
A Safety and Legal 74
Choosing a location.............................................................................................74
To use the machine safely...................................................................................75
Important safety instructions..........................................................................78
IMPORTANT - For your safety ......................................................................79
EU Directive 2002/96/EC and EN50419........................................................80
Radio interferece ...........................................................................................80
Legal limitations for copying ................................................................................81
Trademarks..........................................................................................................82
B Troubleshooting and Routine Maintenance 83
Troubleshooting...................................................................................................83
If you are having difficulty with your machine................................................83
Error messages ...................................................................................................89
Transferring your faxes or Fax Journal report ...............................................92
Document jam (MFC-260C only) ..................................................................93
Printer jam or paper jam ................................................................................93
Dial Tone detection........................................................................................95
Telephone line interference...........................................................................96
Routine maintenance...........................................................................................96
Replacing the ink cartridges ..........................................................................96
Cleaning the outside of the machine .............................................................98
Cleaning the scanner.....................................................................................99
Cleaning the machine printer platen............................................................100
Cleaning the Paper Pick-up Roller ..............................................................100
Cleaning the print head ...............................................................................101
Checking the print quality ............................................................................101
Checking the print alignment.......................................................................103
Checking the ink volume .............................................................................103
Machine Information ..........................................................................................104
Checking the serial number.........................................................................104
Packing and shipping the machine....................................................................104
C Menu and Features 107
On-screen programming....................................................................................107
Menu table...................................................................................................107
Memory storage...........................................................................................107
Menu keys .........................................................................................................107
Menu Table........................................................................................................109
Entering Text .....................................................................................................116
viii
D Specifications 117
General..............................................................................................................117
Print media.........................................................................................................119
Fax.....................................................................................................................120
Copy ..................................................................................................................122
PhotoCapture Center™ .....................................................................................123
PictBridge ..........................................................................................................124
Scanner .............................................................................................................125
Printer ................................................................................................................126
Interfaces...........................................................................................................127
Computer requirements.....................................................................................128
Consumable items .............................................................................................129
E Glossary 130
FIndex 133
Section I
General I
General Information 2
Loading documents and paper 6
General setup 17
Security features 21
2
1
Using the
documentation
1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Accessing the
Software User’s Guide
1
This User’s Guide does not contain all the
information about the machine such as how
to use Printer, Scanner and PC Fax. When
you are ready to learn detailed information
about these operations, read the Software
User’s Guide that is on the CD-ROM.
Viewing Documentation 1
Viewing Documentation
(For Windows
®
) 1
To view the documentation, from the Start
menu, point to Brother, MFC-XXXX (where
XXXX is your model name) from the
programs group, and then choose
User’s Guides in HTML format.
If you have not installed the software, you can
find the documentation by following the
instructions below:
a Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
b If the model name screen appears, click
your model name.
c If the language screen appears, click
your language. The CD-ROM main
menu will appear.
General Information 1
Bold Bold typeface identifies specific
keys on the machine’s control
panel.
Italics Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier
New
Text in the Courier New font
identifies messages on the
LCD of the machine.
Warnings tell you what to do to
prevent possible personal injury.
Electrical Hazard icons alert you to
possible electrical shock.
Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
General Information
3
1
Note
If this window does not appear, use
Windows
®
Explorer to run the start.exe
program from the root directory of the
Brother CD-ROM.
d Click Documentation.
e Click the documentation you want to
read.
HTML documents: Software
User’s Guide in HTML format.
This format is recommended for
viewing on your computer.
PDF documents: User’s Guide for
stand-alone operations, Software
User’s Guide in PDF format.
This format is recommended for
printing the manuals. Click to go to
the Brother Solution Center, where
you can view or download the PDF
documents. (Internet access and
PDF Reader software are required.)
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning (For Windows
®
2000
Professional/Windows
®
XP and Windows
Vista™)
ControlCenter3 (For Windows
®
2000
Professional/Windows
®
XP and Windows
Vista™)
Scansoft™ PaperPort™ 11SE with OCR
How-to-Guides
The complete ScanSoft™ PaperPort™
11SE with OCR How-to-Guide can be
viewed from the Help selection in the
ScanSoft™ PaperPort™ 11SE with OCR
application.
Viewing Documentation
(For Macintosh
®
) 1
a Turn on your Macintosh
®
. Insert the
Brother CD-ROM into your CD-ROM
drive. The following window will appear.
b Double-click the Documentation icon.
c Double-click your language folder.
d Double-click the top page file to view the
Software User’s Guide in HTML
format.
e Click the documentation you want to
read.
Software User’s Guide
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning (For Mac OS
®
X 10.2.4 or
greater)
ControlCenter2 (For Mac OS
®
X 10.2.4 or
greater)
Presto!
®
PageManager
®
User’s Guide
Instructions for scanning directly from
Presto!
®
PageManager
®
. The complete
Presto!
®
PageManager
®
User’s Guide
can be viewed from the Help selection in
the Presto!
®
PageManager
®
application.
Chapter 1
4
MFC-260C Control panel overview 1
The MFC-235C and MFC-260C have the same control panel keys.
Note
Most of the illustrations in this User’s Guide show the MFC-260C.
1 Fax keys
Redial/Pause
Redials the last number called. It also
inserts a pause when programming quick
dial numbers.
Tel/R
This key is used to have a telephone
conversation after picking up the external
handset during the F/T pseudo-ring.
Also, use this key to gain access to an
outside line, or transfer a call to another
extension when it is connected to a PBX.
2 Dial Pad
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
The # key lets you temporarily switch the
dialling mode during a telephone call from
Pulse to Tone.
3 Mode keys:
Fax
Lets you access Fax mode.
Scan
Lets you access Scan mode.
Copy
Lets you access Copy mode.
PhotoCapture
Lets you access PhotoCapture Center™
mode.
4 Fax Resolution
Lets you temporarily change the resolution
when sending a fax.
5 Ink Management
Lets you clean the print head, check the print
quality, and check the available ink volume.
General Information
5
1
6 Start keys:
Colour Start
Lets you start sending faxes or making
copies in full colour. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).
Mono Start
Lets you start sending faxes or making
copies in monochrome. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).
7 Stop/Exit
Stops an operation or exits from a menu.
8 Menu keys:
Menu
Lets you access the main menu to program
the machine.
a Speed Dial
Lets you store, look up, and dial numbers in
the memory.
Volume keys
d c
In Fax mode, you can press these keys to
adjust the ring volume.
d
Press to scroll backward to a menu
selection.
a or b
Press to scroll through the menus and
options.
Clear/Back
Press to cancel the current setting.
OK
Lets you choose a setting.
9 Copy Options
Lets you temporarily change the copy settings
when in copy mode.
10 LCD (liquid crystal display)
Displays messages on the screen to help you
set up and use your machine.
11 Power Save
Lets you put the machine into Power Save
mode.
6
2
Loading documents 2
You can send a fax, make copies, and scan
from the ADF (automatic document feeder)
and from the scanner glass.
Using the ADF
(MFC-260C only) 2
The ADF can hold up to 10 pages and feeds
each sheet individually. Use standard
80 g/m
2
paper and always fan the pages
before putting them in the ADF.
Recommended environment 2
Document Sizes Supported 2
How to load documents 2
CAUTION
DO NOT pull on the document while it is
feeding.
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.
DO NOT use cardboard, newspaper or fabric.
Make sure documents written with ink are
completely dry.
a Fan the pages well. Make sure you put
the documents face down, top edge
first in the ADF until you feel them touch
the feed roller.
b Adjust the paper guides to fit the width of
your documents.
c Unfold the ADF Document Output
Support Flap (1).
CAUTION
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
Loading documents and paper 2
Temperature: 20 to 30° C
Humidity: 50% to 70%
Paper:
80 g/m
2
A4
Length: 148 to 355.6 mm
Width: 148 to 215.9 mm
Weight:
64 to 90 g/m
2
1
Loading documents and paper
7
2
Using the scanner glass 2
You can use the scanner glass to fax, copy or
scan pages of a book or one page at a time.
Document Sizes Supported 2
How to load documents 2
Note
To use the scanner glass, the ADF must
be empty.
a Lift the document cover.
b Using the document guidelines on the
left, center the document face down on
the scanner glass.
c Close the document cover.
CAUTION
If you are scanning a book or thick
document, DO NOT slam the cover or
press on it.
Scannable area 2
The scannable area depends on the settings
in the application you are using. The figures
below show the areas you cannot scan on
Letter and A4 paper.
Length: Up to 297 mm
Width: Up to 215.9 mm
Weight: Up to 2 kg
Usage
Document
Size
Top (1)
Bottom (2)
Left (3)
Right (4)
Fax Letter 3 mm 4 mm
A4 3 mm 1 mm
Copy Letter 3 mm 3 mm
A4 3 mm 3 mm
Scan Letter 3 mm 3 mm
A4 3 mm 0 mm
3
4
1
2
Chapter 2
8
Acceptable paper and
other media
2
The print quality can be affected by the type
of paper you are using in the machine.
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper you load.
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.
We recommend testing various paper types
before buying large quantities.
For best results, use Brother paper.
When you print on inkjet paper (coated
paper), transparencies and photo paper,
be sure to choose the correct media in the
‘Basic’ tab of the printer driver or in the
Paper Type setting of the menu (See
Paper Type on page 18).
When you print on Brother photo paper,
load the instruction sheet included with the
photo paper in the paper tray first, and
then put the photo paper on the instruction
sheet.
When you use transparencies or photo
paper, remove each sheet at once to
prevent smudging or paper jams.
Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
Recommended media 2
To get the best print quality, we suggest using
Brother paper. (See table below.)
If Brother paper is not available in your
country, we recommend testing various
papers before purchasing large quantities.
We recommend using ‘3M Transparency
Film’ when you print on transparencies.
Brother paper
Paper Type Item
A4 Plain BP60PA
A4 Glossy Photo BP61GLA
A4 Inkjet (Matte) BP60MA
10 x 15 cm Glossy BP61GLP
Loading documents and paper
9
2
Handling and using media 2
Store paper in its original packaging, and
keep it sealed. Keep the paper flat and away
from moisture, direct sunlight and heat.
The coated side of photo paper is shiny.
Avoid touching the shiny (coated) side.
Load photo paper with the shiny side
facing down.
Avoid touching either side of
transparencies because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.
Improper Setup
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
1 2 mm or longer
• Extremely shiny or highly textured paper
• Paper already printed on by a printer
• Paper that cannot be arranged uniformly
when stacked
• Paper made with a short grain
Paper capacity of the output paper
tray
2
Up to 50 sheets of 80 g/m
2
A4 or 20 lb Letter
paper.
Transparencies or photo paper must be
picked up from the output paper tray one
page at a time to avoid smudging.
1
1
Chapter 2
10
Choosing the right media 2
Paper type and size for each operation 2
Paper Type Paper Size Usage
Fax Copy Photo
Capture
Printer
Cut Sheet Letter 216 × 279 mm (8 1/2 × 11 in.) Yes Yes Yes Yes
A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes
Legal 216 × 356 mm (8 1/2 × 14 in.) Yes Yes – Yes
Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) – – – Yes
JIS B5 182 × 257 mm (7.2 × 10.1 in.) – – – Yes
A5 148 × 210 mm (5.8 × 8.3 in.) – Yes – Yes
A6 105 × 148 mm (4.1 × 5.8 in.) – – – Yes
Cards Photo 10 × 15 cm (4 × 6 in.) – Yes Yes Yes
Photo 2L 13 × 18 cm (5 × 7 in.) – – Yes Yes
Index Card 127 × 203 mm (5 × 8 in.) – – – Yes
Post Card 1
100 × 148 mm (3.9 × 5.8 in.) – – – Yes
Post Card 2
(Double)
148 × 200 mm (5.8 × 7.9 in.) – – – Yes
Envelopes C5
Envelope
162 × 229 mm (6.4 × 9 in.) – – – Yes
DL
Envelope
110 × 220 mm (4.3 × 8.7 in.) – – – Yes
COM-10 105 × 241 mm (4 1/8 × 9 1/2 in.) – – – Yes
Monarch 98 × 191 mm (3 7/8 × 7 1/2 in.) – – – Yes
JE4
Envelope
105 × 235 mm (4.1 × 9.3 in.) – – – Yes
Transparencies
Letter 216 × 279 mm (8 1/2 × 11 in.) – Yes – Yes
A4 210 × 297 mm (8.3 × 11.7 in.) – Yes – Yes
Loading documents and paper
11
2
Paper weight, thickness and capacity 2
1
Up to 50 sheets for Legal size paper 80 g/m
2
(20 lb).
Up to 100 sheets of 80 g/m
2
(20 lb) paper.
Paper Type Weight Thickness
No. of sheets
Cut
Sheet
Plain Paper
64 to 120 g/m
2
(17 to 32 lb)
0.08 to 0.15 mm (0.003 to 0.006 in.)
100
1
Inkjet Paper
64 to 200 g/m
2
(17 to 53 lb)
0.08 to 0.25 mm (0.003 to 0.01 in.) 20
Glossy Paper
Up to 220 g/m
2
(Up to 58 lb)
Up to 0.25 mm (Up to 0.01 in.) 20
Cards Photo Card
Up to 240 g/m
2
(Up to 64 lb)
Up to 0.28 mm (Up to 0.01 in.) 20
Index Card
Up to 120 g/m
2
(Up to 32 lb)
Up to 0.15 mm (Up to 0.006 in.) 30
Post Card
Up to 200 g/m
2
(Up to 53 lb)
Up to 0.23 mm (Up to 0.01 in.) 30
Envelopes
75 to 95 g/m
2
(20 to 25 lb)
Up to 0.52 mm (Up to 0.02 in.) 10
Transparencies – – 10
Chapter 2
12
Loading paper and
other media
2
a If the paper support flap is open, close it,
and then pull the paper tray completely
out of the machine.
Lift the output paper tray cover (1).
b Press and slide the paper side
guides (1) and paper length guide (2) to
fit the paper size.
c Fan the stack of paper well to avoid
paper jams and misfeeds.
Note
Always make sure the paper is not curled.
d Gently put the paper into the paper tray
print side down and top edge first.
Check that the paper is flat in the tray.
Note
When you use Legal size paper, press and
hold the universal guide release button as
you slide out the front of the paper tray.
1
1
2
Loading documents and paper
13
2
e Gently adjust the paper side guides to
the paper with both hands.
Make sure the paper side guides touch
the sides of the paper.
Note
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
f Close the output paper tray cover.
g Slowly push the paper tray completely
into the machine.
h While holding the paper tray in place,
pull out the paper support (1) until it
clicks and unfold the paper support
flap (2).
Note
Do not use the paper support flap for
Legal paper.
Chapter 2
14
Loading envelopes and post
cards 2
Loading envelopes 2
Use envelopes that weigh from 75 to
95 g/m
2
.
Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first.
CAUTION
DO NOT use any of the following types of
envelope, as they will cause paper feed
problems:
• That are of a baggy construction.
• That are embossed (have raised writing
on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
How to load envelopes and post cards 2
a Before loading, press the corners and
sides of the envelopes or post cards to
make them as flat as possible.
Note
If the envelopes or post cards are
‘double-feeding,’ put one envelope or post
card in the paper tray at a time.
b Put the envelopes or post cards into the
paper tray with the address side down
and the leading edge in first as shown in
the illustration. Slide the paper side
guides (1) and paper length guide (2) to
fit the size of the envelopes or post
cards.
Glue 2
Double flap 2
1
2
Loading documents and paper
15
2
If you have problems when printing on
envelopes, try the following suggestions:
2
a Open the envelope flap.
b Make sure the open flap is either to the
side of the envelope or to the back edge
of the envelope when printing.
c Adjust the size and margin in your
application.
Removing small printouts
from the machine 2
When the machine ejects small paper onto
the output paper tray you may not be able to
reach it. Make sure printing has finished, and
then pull the tray completely out of the
machine.
Chapter 2
16
Printable area 2
The printable area depends on the settings in the application you are using. The figures below
show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the
shaded areas when the Borderless print feature is available and turned on.
Note
The Borderless feature is not available for envelopes.
Cut Sheet Paper Envelopes
Top (1) Bottom (2) Left (3) Right (4)
Cut Sheet 3 mm 3 mm 3 mm 3 mm
Envelopes 12 mm 24 mm 3 mm 3 mm
3
4
1
2
3
4
1
2
17
3
3
Power Save mode 3
When the machine is idle, you can put the
machine into Power Save mode by pressing
the Power Save key. You can still receive
telephone calls in Power Save mode. For
further information on receiving faxes in the
power save condition, please see the table on
page 17. If you want to do other operations,
you must take the machine out of Power Save
mode.
Note
If you have connected an external
telephone or TAD, it is always available.
Putting your machine in
Power Save mode 3
a Press and hold down the Power Save
key. The LCD will show
Shutting Down. The LCD will stay on
for a few seconds before going off.
Bringing your machine out of
Power Save mode 3
a Press the Power Save key.
Note
• Even if you have put the machine into
Power Save mode, it will periodically clean
the print head to preserve print quality.
• If you unplug the AC power cord, no
machine operations will be available.
• You can customize Power Save mode so
that, apart from automatic head cleaning,
no machine operations are available. (See
Power Save setting on page 17.)
Power Save setting 3
You can customize the machine's
Power Save key. The default mode is
Fax Receive:On. Your machine can
receive faxes or calls even when the machine
is in Power Save mode. If you do not want
your machine to receive faxes or calls, turn
this setting to Fax Receive:Off. (See
Power Save mode on page 17)
a Press Menu, 1, 6.
b Press a or b to choose
Fax Receive:On, or
Fax Receive:Off.
Press OK.
c Press Stop/Exit.
1
You cannot receive a fax with Mono Start or
Colour Start.
2
You cannot receive a fax automatically if you have
set the receive mode to Fax/Tel.
General setup 3
On/Off
setting
Receive
mode
Available
operations
Fax Receive:
On
1
(factory
setting)
Fax Only
External TAD
Fax Receive
Fax Detect
Manual
Fax/Tel
2
Fax Detect
Fax Receive:
Off
— No machine
operations will be
available other
than cleaning the
print head.
Chapter 3
18
Mode Timer 3
The machine has four temporary mode keys
on the control panel: Fax, Scan, Copy and
PhotoCapture. You can change the amount
of time the machine takes after the last Scan,
Copy or PhotoCapture operation before it
returns to Fax mode. If you choose Off, the
machine stays in the mode you used last.
a Press Menu, 1, 1.
b Press a or b to choose 0 Sec,
30 Secs, 1 Min, 2 Mins, 5 Mins or
Off.
Press OK.
c Press Stop/Exit.
Paper settings 3
Paper Type 3
To get the best print quality, set the machine
for the type of paper you are using.
a Press Menu, 1, 2.
b Press a or b to choose Plain Paper,
Inkjet Paper, Brother Photo,
Other Photo or Transparency.
Press OK.
c Press Stop/Exit.
Note
The machine ejects paper with printed
surfaces face up onto the paper tray in
front of the machine. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.
Paper Size 3
You can use five sizes of paper for printing
copies: Letter, Legal, A4, A5, and 10 × 15 cm
and three sizes for printing faxes: Letter,
Legal and A4. When you change the size of
paper you load in the machine, you will need
to change the paper size setting at the same
time so your machine can fit an incoming fax
on the page.
a Press Menu, 1, 3.
b Press a or b to choose Letter, Legal,
A4, A5 or 10x15cm.
Press OK.
c Press Stop/Exit.
General setup
19
3
Volume Settings 3
Ring Volume 3
You can choose a range of ring volume
levels, from High to Off.
While in Fax mode , press d or c
to adjust the volume level. The LCD shows
the current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it.
You can also change the volume through the
menu, by following the instructions below:
Setting the Ring Volume from the
menu
3
a Press Menu, 1, 4, 1.
b Press a or b to choose Low, Med, High
or Off.
Press OK.
c Press Stop/Exit.
Beeper Volume 3
When the beeper is on, the machine will beep
when you press a key, make a mistake or
after you send or receive a fax.
You can choose a range of volume levels,
from High to Off.
a Press Menu, 1, 4, 2.
b Press a or b to choose Low, Med, High
or Off.
Press OK.
c Press Stop/Exit.
Speaker Volume 3
You can choose a range of speaker volume
levels, from High to Off.
a Press Menu, 1, 4, 3.
b Press a or b to choose Low, Med, High
or Off.
Press OK.
c Press Stop/Exit.
Chapter 3
20
Automatic Daylight
Savings Time
3
You can set the machine to change
automatically for daylight savings time. It will
reset itself forward one hour in the Spring and
backward one hour in the Autumn. Make sure
you have set the correct date and time in the
Date&Time setting.
a Press Menu, 1, 5.
b Press a or b to choose On or Off.
Press OK.
c Press Stop/Exit.
LCD display 3
LCD Contrast 3
You can adjust the LCD contrast for a sharper
and more vivid display. If you are having
difficulty reading the LCD, try changing the
contrast setting.
a Press Menu, 1, 7.
b Press a or b to choose Light or Dark.
Press OK.
c Press Stop/Exit.
21
4
4
TX Lock 4
TX Lock lets you prevent unauthorized
access to the machine.
While TX Lock is On, the following operations
are available:
Receiving faxes
While TX Lock is On, the following operations
are NOT available:
Sending faxes
Copying
PC printing
Scanning
PhotoCapture
Operation from Control panel
Note
If you forget the TX Lock password,
please call your Brother dealer for service.
Setting and changing the
TX lock password 4
Note
If you have already set the password, you
will not need to set it again.
Setting up the password 4
a Press Menu, 2, 0, 1.
b Enter a 4-digit number for the password.
Press OK.
c When the LCD shows Verify:,
re-enter the password.
Press OK.
d Press Stop/Exit.
Changing the TX Lock password 4
a Press Menu, 2, 0, 1.
b Press a or b to choose Set Password.
Press OK.
c Enter a 4-digit number for the current
password.
Press OK.
d Enter a 4-digit number for a new
password.
Press OK.
e When the LCD shows Verify:,
re-enter the password.
Press OK.
f Press Stop/Exit.
Security features 4
Chapter 4
22
Turning the TX Lock on/off 4
Turning TX Lock on 4
a Press Menu, 2, 0, 1.
b Press a or b to choose Set TX Lock.
Press OK.
c Enter the registered 4-digit password.
Press OK.
The machine goes offline and the LCD
shows TX Lock Mode.
Turning TX Lock off 4
a Press Menu.
b Enter the registered 4-digit password.
Press OK.
TX lock is automatically turned off.
Note
If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in TX Lock
mode until the registered password is
entered.
Section II
Fax II
Sending a fax 24
Receiving a Fax 30
Telephone and External devices 35
Dialling and storing numbers 43
Printing Reports 47
24
5
Entering Fax mode 5
To enter fax mode, press (Fax), and
the key will glow green.
Faxing from the ADF
(MFC-260C only) 5
a Make sure you are in Fax mode .
b Put the document face down in the ADF.
(See Loading documents on page 6.)
c Dial the fax number using the dial pad.
d Press Mono Start or Colour Start.
The machine starts scanning the
document.
Note
• To cancel, press Stop/Exit.
• If you send a black & white fax when the
memory is full it will be sent in real time.
Faxing from the scanner
glass 5
You can use the scanner glass to fax pages
of a book one at a time. The documents can
be up to letter or A4 size.
You cannot send multiple pages for colour
faxes.
Note
(MFC-260C only)
Since you can only scan one page at a
time, it is easier to use the ADF if you are
sending a multiple page document.
a Make sure you are in Fax mode .
b Load your document on the scanner
glass.
c Dial the fax number.
d Press Mono Start or Colour Start.
If you press Mono Start, the
machine starts scanning the first
page. Go to step e.
If you press Colour Start, the
machine starts sending the
document.
e Do one of the following:
To send a single page, press 2 to
choose No (or press Mono Start
again).
The machine starts sending the
document.
To send more than one page, press
1 to choose Yes and go to step f.
f Put the next page on the scanner glass.
Press OK.
The machine starts scanning the page.
(Repeat step e and step f for each
additional page.)
Sending a fax 5
Sending a fax
25
5
Faxing Letter size documents
from the scanner glass 5
When documents are Letter size, you need to
set Scan Size to Letter. If you do not, the side
portion of the faxes will be missing.
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 0.
c Press a or b to choose Letter.
Press OK.
d Press Stop/Exit.
Colour fax transmission 5
Your machine can send a colour fax to
machines that support this feature.
colour faxes cannot be stored in the memory.
When you send a colour fax, the machine will
send it in real time (even if Real Time TX is
set to Off).
Cancelling a fax in progress 5
If you want to cancel a fax while the machine
is scanning, dialling or sending, press
Stop/Exit.
Broadcasting
(Monochrome only)
5
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups, Speed Dial
numbers and up to 50 manually dialled
numbers in the same broadcast.
After the broadcast is finished, a Broadcast
Report will be printed.
a Make sure you are in Fax mode .
b Load your document.
c Enter a number. Press OK.
You can use either a Speed Dial, a
Group or a manually entered number
using the dial pad.
d Repeat c until you have entered all the
fax numbers you wish to broadcast to.
e Press Mono Start.
Note
• If you did not use up any of the numbers
for Groups, you can ‘broadcast’ faxes to
as many as 90 different numbers.
• The available memory will vary depending
on the types of jobs in the memory and the
number of locations used for
broadcasting. If you broadcast to the
maximum numbers available, you will not
be able to use dual access.
• If the memory is full, press Stop/Exit to
stop the job. If more than one page has
been scanned, press Mono Start to send
the portion that is in the memory.
Chapter 5
26
Cancelling a Broadcast in
progress 5
a Press Menu, 2, 4.
The LCD will show the fax number being
dialled.
XXXXXXXX
b Press OK.
The LCD will show the job number:
1.Clear 2.Exit
c Press 1 to clear.
The LCD will then show the Broadcast
job number and 1.Clear 2.Exit.
d To cancel the Broadcast, press 1.
e Press Stop/Exit.
Additional sending
operations
5
Sending faxes using multiple
settings 5
When you send a fax you can choose any
combination of these settings: resolution,
contrast, overseas mode and real time
transmission.
a Make sure you are in Fax mode .
b Load your document.
c Choose a setting you want to change in
the Setup Send menu (Menu, 2, 2).
Press OK.
d Choose the option you want for the
setting.
Press OK.
e Do one of the following:
Next
1.Yes 2.No
Press 1 to change another setting.
Press 2 when you have finished
choosing your settings.
f Send the fax as normal.
Sending a fax
27
5
Contrast 5
If your document is very light or very dark, you
may want to change the contrast. For most
documents the default setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Use Light when sending a light document.
Use Dark when sending a dark document.
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 1.
d Press a or b to choose Auto, Light or
Dark.
Press OK.
Note
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
• When you send a colour fax.
• When you choose Photo as the Fax
Resolution.
Changing fax resolution 5
The quality of a fax can be improved by
changing the fax resolution. Resolution can
be changed for the next fax or for all faxes.
To change the fax resolution for the
next fax
5
a Make sure you are in Fax mode .
b Load your document.
c Press Fax Resolution then a or b to
choose the resolution.
Press OK.
To change the default fax resolution 5
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 2.
c Press a or b to choose the resolution
you want.
Press OK.
Note
You can choose four different resolution
settings for monochrome faxes and two
for colour.
If you choose S.Fine or Photo and then
use the Colour Start key to send a fax,
the machine will send the fax using the
Fine setting.
Monochrome
Standard Suitable for most typed
documents.
Fine Good for small print and
transmits a little slower than
Standard resolution.
S.Fine Good for small print or artwork
and transmits slower than Fine
resolution.
Photo Use when the document has
varying shades of grey or is a
photograph. This has the
slowest transmission.
Colour
Standard Suitable for most typed
documents.
Fine Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
Chapter 5
28
Dual access
(Monochrome only) 5
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number and available memory.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
Note
If the Out of Memory message appears
while scanning documents, press
Stop/Exit to cancel or Mono Start to send
the scanned pages.
Real time transmission 5
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the telephone line
is free, the machine will start dialling and
sending.
If the memory is full or you are sending a
colour fax, the machine will send the
document in real time (even if
Real Time TX is set to Off).
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can set
Real Time TX to On for all documents or
Next Fax Only for the next fax only.
Note
In Real Time Transmission, the automatic
redial feature does not work when using
the scanner glass.
Sending in real time for all faxes 5
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 3.
3.Real Time TX
Realtime TX:On
c Press a or b to choose On (or Off).
Press OK.
Sending in real time for the next fax
only
5
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 3.
c Press a or b to choose
Next Fax Only. Press OK.
d Press a or b to choose Next Fax:Off
or Next Fax:On.
e Press OK.
Note
In real time transmission, the automatic
redial feature does not work when using
the scanner glass.
Sending a fax
29
5
Overseas Mode 5
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on the Overseas mode. After you send a fax
using this feature, the feature will turn itself
off.
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 4.
d Press a or b to choose On (or Off).
Press OK.
Checking and cancelling
waiting jobs 5
You can check which jobs are still waiting in
the memory to be sent and cancel a job. (If
there are no jobs, the LCD shows
No Jobs Waiting.)
a Press Menu, 2, 4.
Any waiting jobs appear on the LCD.
b Do one of the following:
Press a or b to scroll through the jobs
and choose the job you want to
cancel.
Press OK to choose a job, and then
press 1 to cancel it.
Press 2 to exit without cancelling.
c When you have finished, press
Stop/Exit.
Sending a fax manually 5
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
a Make sure you are in Fax mode .
b Load your document.
c Pick up the handset of an external
telephone and listen for a dial tone.
d Dial the fax number you want to call.
e When you hear the fax tone, press
Mono Start or Colour Start.
If you load the document on the
scanner glass, press 1 to send the
fax.
1.Send 2.Receive
f Replace the handset.
Out of Memory message 5
If you get an Out of Memory message
while scanning the first page of a fax, press
Stop/Exit to cancel the fax.
If you get an Out of Memory message
while scanning a subsequent page, you will
have the option to press Mono Start to send
the pages scanned so far, or to press
Stop/Exit to cancel the operation.
Note
If you get an Out of Memory message
while faxing and you do not want to delete
your stored faxes to clear the memory,
you can send the fax in real time. (See
Real time transmission on page 28.)
30
6
Receive modes 6
You must choose a receive mode depending on the external devices and telephone services you
have on your line.
Choosing the Receive Mode 6
By default, your machine will automatically receive any faxes that are sent to it. The diagram below
will help you choose the correct mode. For more detailed information on the receive modes see
Using receive modes on page 31 and Receive mode settings on page 32.
To set a receive mode follow the instructions below.
a Press Menu, 0, 1.
b Press a or b to choose Fax Only, Fax/Tel, External TAD or Manual.
Press OK.
c Press Stop/Exit.
The LCD will display the current receive mode.
1 Current receive mode
Fax: Fax Only
Receiving a Fax 6
Do you want to use the telephone features of your machine (if available) or
an external telephone or external telephone answering device connected on the
same line as the machine?
Yes
Fax Only
No
No
No
Manual
Yes
External TAD
Fax/Tel
Are you using the voice message function of
an external telephone answering device?
Do you want the machine to answer fax and
telephone calls automatically?
Yes
12/10 11:53 Fax12/10 11:53 Fax
1
Receiving a Fax
31
6
Using receive modes 6
Some receive modes answer automatically
(Fax Only and Fax/Tel). You may want to
change the ring delay before using these
modes see Ring Delay on page 32.
Fax only 6
Fax only mode will automatically answer
every call. If the call is a fax your machine will
receive it.
Fax/Tel 6
Fax/Tel mode helps you automatically
manage incoming calls, by recognising
whether they are fax or voice calls and
dealing with them in one of the following
ways:
Faxes will be automatically received.
Voice calls will start the F/T ring to tell you
to pick up the line. The F/T ring is a fast
double ring made by your machine.
Also see F/T Ring Time (Fax/Tel mode
only) on page 32 and Ring
Delay on page 32.
Manual 6
Manual mode turns off all automatic
answering functions unless you are using the
BT Call sign feature.
To receive a fax in manual mode lift the
handset of an external telephone or press
Tel/R. When you hear fax tones (short
repeating beeps), press Mono Start or
Colour Start. You can also use the Fax
Detect feature to receive faxes by lifting a
handset on the same line as the machine.
Also see Fax Detect on page 33.
External TAD 6
External TAD mode lets an external
answering device manage your incoming
calls. Incoming calls will be dealt with in one
of the following ways:
Faxes will be automatically received.
Voice callers can record a message on the
external TAD.
For more information see Connecting an
external TAD (telephone answering
device) on page 38.
Chapter 6
32
Receive mode settings6
Ring Delay 6
The Ring Delay sets the number of times the
machine rings before it answers in Fax Only
or Fax/Tel mode. If you have external or
extension telephones on the same line as the
machine or subscribe to the telephone
company’s BT Call Sign service, choose the
maximum number of rings.
(See Operation from extension
telephones on page 40 and Fax
Detect on page 33.)
a Press Menu, 2, 1, 1.
b Press a or b to choose how many times
the line rings before the machine
answers (00-08 UK only).
Press OK.
If you choose 00, the line will not ring at
all.
Note
The 00 setting is not available in Ireland.
c Press Stop/Exit.
F/T Ring Time
(Fax/Tel mode only) 6
If you set the Receive Mode to Fax/Tel, you
need to decide how long the machine will
signal you with its special pseudo/double-ring
when you have a voice call. If it's a fax call,
the machine receives the fax.
This pseudo/double-ring happens after the
initial ringing from the telephone company.
Only the machine rings and no other
telephones on the same line will ring with the
special pseudo/double-ring. However, you
can still answer the call on any telephone on
the same line as the machine. (See
Operation from extension
telephones on page 40.)
a Press Menu, 2, 1, 2.
b Press a or b to choose how long the
machine will ring to alert you that you
have a voice call (20, 30, 40 or 70
seconds).
Press OK.
c Press Stop/Exit.
Note
Even if the caller hangs up during the
pseudo/double-ringing, the machine will
continue to ring for the set time.
Receiving a Fax
33
6
Fax Detect 6
If Fax Detect is On: 6
The machine receives a fax call
automatically, even if you answer the call.
When you see Receiving on the LCD or
when you hear ‘chirps’ through the handset
you are using, just replace the handset. Your
machine will do the rest.
If Fax Detect is Off: 6
If you are at the machine and answer a fax
call by lifting the handset, press Mono Start
or Colour Start, then press 2 to receive the
fax.
If you answered at an extension telephone,
press l 5 1. (See Operation from extension
telephones on page 40.)
Note
• If this feature is set to On, but your
machine does not connect a fax call when
you lift an extension or external telephone
handset, press the Remote Activation
Code l 5 1. At the machine, press
Mono Start or Colour Start.
• If you send faxes from a computer on the
same telephone line and the machine
intercepts them, set Fax Detect to Off.
a Press Menu, 2, 1, 3.
b Press a or b to choose On (or Off).
Press OK.
c Press Stop/Exit.
Additional receiving
operations
6
Printing a reduced incoming
fax 6
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of A4, Letter or Legal size paper.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting (Menu, 1, 3).
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 5.
5.Auto Reduction
c Press a or b to choose On or Off.
Press OK.
d Press Stop/Exit.
Chapter 6
34
Receiving faxes into memory 6
As soon as the paper tray becomes empty
during fax reception, the screen will display
No Paper Fed, asking you to put paper in
the paper tray. (See Loading paper and other
media on page 12.) If you are unable to put
paper in the paper tray the following will
happen:
If Memory Receive is On: 6
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available.
Further incoming faxes will also be stored into
memory until the memory is full. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray.
If Memory Receive is Off: 6
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available. The
machine will then stop automatically
answering calls until fresh paper is put in the
paper tray. To print the last fax you received,
put fresh paper in the tray.
a Make sure you are in Fax mode.
b Press Menu, 2, 1, 6.
c Press a or b to choose On or Off. Press
OK.
d Press Stop/Exit.
35
7
7
Voice Operations 7
Tone or pulse 7
If you are using an external telephone and
have a pulse dialling service, but need to
send tone signals (for example, for telephone
banking), follow the instructions below. If you
have Touch Tone service, you will not need
this feature to send tone signals.
a Lift the handset of the external
telephone.
b Press # on the control panel of your
machine. Any digits dialled after this will
send tone signals.
When you hang up, the machine will
return to the pulse dialling service.
Fax/Tel mode 7
When the machine is in Fax/Tel mode, it will
use the F/T Ring Time
(pseudo/double-ringing) to alert you to pick
up a voice call.
If you are at an external telephone, lift the
handset of the external telephone, and then
press Tel/R to answer.
If you are at an extension telephone, you'll
need to lift the handset during the F/T Ring
Time and then press #51 between the
pseudo/double-rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing
l 51.
Fax/Tel mode in Power Save
mode 7
When the machine is in Power Save mode
you can receive faxes if the Power Save
setting is Fax Receive:On. (See Power
Save setting on page 17.)
Fax/Tel mode does not work in power save
mode. The machine will not answer
telephone or fax calls and will keep ringing. If
you are at an external or extension
telephone, lift the handset and talk. If you
hear fax tones, hold the handset until Fax
Detect activates your machine. If the other
party says they want to send you a fax,
activate the machine by pressing l 51.
Telephone and External devices 7
Chapter 7
36
Telephone services 7
Setting the telephone Line
Type 7
If you are connecting the machine to a line
that features PBX or ISDN to send and
receive faxes, it is necessary to change the
Telephone Line Type accordingly by
completing the following steps.
a Press Menu, 0, 6.
0.Initial Setup
6.Phone Line Set
b Press a or b to choose PBX, ISDN (or
Normal). Press OK.
c Press Stop/Exit.
PBX and TRANSFER 7
The machine is initially set to Normal, which
lets the machine connect to a standard PSTN
(Public Switched Telephone Network) line.
However, many offices use a central
telephone system or Private Branch
Exchange (PBX). Your machine can be
connected to most types of PBX. The
machine’s recall feature supports timed break
recall only (TBR). TBR will work with most
PBX systems allowing you to gain access to
an outside line, or transfer calls to another
extension. The feature works when Tel/R is
pressed.
Note
You can program a Tel/R key press as
part of a number stored in a Speed Dial
location. When programming the
Speed Dial number press Tel/R first (the
screen displays “!”) then enter the
telephone number. If you do this, you do
not need to press Tel/R each time before
you dial using a Speed Dial location. (See
Storing Speed Dial numbers on page 45.)
However, if PBX is not chosen in the
Telephone Line Type setting, you cannot
use the Speed Dial number that Tel/R
press is programmed into.
BT Call Sign (For U.K. only) 7
This machine feature lets you use the BT Call
Sign subscriber service which allows you to
have at least two separate telephone
numbers on one telephone line. Each
telephone number has its own distinctive
ringing pattern, so you know which telephone
number is ringing. This is one way you can
have a separate telephone number for your
machine.
Your machine has a BT Call Sign compatible
distictive ringing functions, allowing you to
dedicate a second telephone number (on the
same telephone line) just for receiving faxes.
Note
• You can switch BT Call Sign off
temporarily, then turn it back on. When
you get a new fax number, make sure you
reset this function. This machine will
automatically answer incoming calls that
use your new fax number.
• When you set the BT Call Sign feature to
ON, the receive mode is set to Manual
automatically. Manual mode will not
respond to incoming telephone calls,
since the number you use for telephone
calls will use the normal ring pattern.
Telephone and External devices
37
7
To enable the machine to work with BT
Call Sign (With your external
telephone only)
7
a Press Menu, 2, 0, 3.
0.Miscellaneous
3.BT Call Sign
b Press a or b to choose On (or Off).
Press OK.
c Press Stop/Exit.
Note
If you turn off BT Call Sign, the receive
mode stays in Manual. You will need to
set receive mode again. (See Choosing
the Receive Mode on page 30)
Caller ID (For U.K. and Ireland
only) 7
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. Call your telephone
company for details. This service shows the
telephone number, or name if it is available,
of your caller as the line rings.
After a few rings, the LCD shows the
telephone number of your caller (and name, if
available). Once you answer a call, the Caller
ID information disappears from the LCD, but
the call information stays stored in the Caller
ID memory.
You will see the number (or name) on the
LCD.
The ID Unknown message means the
call originated outside your Caller ID
service area.
The ID Withheld message means the
caller has intentionally blocked
transmission of information.
You can print a list of the Caller ID information
received by your machine. (See Printing the
Caller ID List on page 38.)
Note
The Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.
Chapter 7
38
Setting the Caller ID to On 7
If you have Caller ID on your line, then this
function should be set to On to display the
caller’s phone number on the LCD as the
telephone rings.
a Press Menu, 2, 0, 4.
b Press a or b to choose On (or Off).
Press OK.
c Press Stop/Exit.
Viewing the Caller ID List 7
Your machine stores information for the last
thirty calls in the Caller ID list. You can view
or print this list. When the thirty-first call
comes in to the machine, it replaces
information about the first call.
a Press Menu, 2, 0, 4.
b Press a or b to choose Display #.
Press OK.
The Caller ID of the last call will appear
on the display. If no ID is stored, the
beeper will sound and No Caller ID
will appear on the display.
c Press a or b to scroll through the Caller
ID memory to choose the Caller ID you
want to view, and then press OK.
The LCD shows the caller's number or
name and the date and time of the call.
d To finish viewing, press Stop/Exit.
Printing the Caller ID List 7
a Press Menu, 2, 0, 4.
b Press a or b to choose Print Report.
Press OK.
If no ID is stored, the beeper will sound
and No Caller ID will appear on the
LCD.
c Press Mono Start or Colour Start.
d After printing has finished, press
Stop/Exit.
Connecting an external
TAD (telephone
answering device)
7
You may choose to connect an external
answering device. However, when you have
an external TAD on the same telephone line
as the machine, the TAD answers all calls
and the machine ‘listens’ for fax calling (CNG)
tones. If it hears them, the machine takes
over the call and receives the fax. If it does
not hear CNG tones, the machine lets the
TAD continue playing your outgoing message
so your caller can leave you a voice
message.
The TAD must answer within four rings (the
recommended setting is two rings). The
machine cannot hear CNG tones until the
TAD has answered the call, and with four
rings there are only 8 to 10 seconds of CNG
tones left for the fax ‘handshake’. Make sure
you carefully follow the instructions in this
guide for recording your outgoing message.
We do not recommend using the toll saver
feature on your external answering machine if
it exceeds five rings.
Note
If you do not receive all your faxes, cut the
Ring Delay setting on your external TAD.
1TAD
When the TAD answers a call, the LCD shows
Telephone.
1
1
Telephone and External devices
39
7
Improper Setup
DO NOT connect a TAD elsewhere on the same
telephone line.
Connections 7
The external TAD must be connected as
shown in the previous illustration.
a Set your external TAD to one or two
rings. (The machine's Ring Delay setting
does not apply.)
b Record the outgoing message on your
external TAD.
c Set the TAD to answer calls.
d Set the Receive Mode to
External TAD. (See Choosing the
Receive Mode on page 30.)
Recording an outgoing
message (OGM) on an
external TAD 7
Timing is important in recording this
message. The message sets up the ways to
handle both manual and automatic fax
reception.
a Record 5 seconds of silence at the
beginning of your message. (This allows
your machine time to listen for the fax
CNG tones of automatic transmissions
before they stop.)
b Limit your speaking to 20 seconds.
Note
We recommend beginning your OGM with
an initial 5-second silence because the
machine cannot hear fax tones over a
resonant or loud voice. You may try
omitting this pause, but if your machine
has trouble receiving, then you must
re-record the OGM to include it.
Multi-line connections (PBX) 7
We suggest you ask the company who
installed your PBX to connect your machine.
If you have a multi line system we suggest
you ask the installer to connect the unit to the
last line on the system. This prevents the
machine being activated each time the
system receives telephone calls. If all
incoming calls will be answered by a
switchboard operator we recommend that
you set the Receive Mode to Manual.
We cannot guarantee that your machine will
operate properly under all circumstances
when connected to a PBX. Any difficulties
with sending or receiving faxes should be
reported first to the company who handles
your PBX.
Note
Make sure the Telephone Line Type is set
to PBX. (See Setting the telephone Line
Type on page 36.)
Chapter 7
40
External and extension
telephones
7
Connecting an external or
extension telephone 7
You can connect a separate telephone as
shown in the diagram below.
1 Extension telephone
2 External telephone
When you are using an external telephone,
the LCD shows Telephone.
Operation from extension
telephones 7
If you answer a fax call on an extension or an
external telephone plugged into the correct
socket on the machine, you can make your
machine take the call by using the Remote
Activation Code. When you press the Remote
Activation Code l 51, the machine starts to
receive the fax.
If the machine answers a voice call and
pseudo/double-rings for you to take over, use
the Remote Deactivation Code #51 to take
the call at an extension telephone. (See F/T
Ring Time (Fax/Tel mode only) on page 32.)
If you answer a call and no one is on
the line:
7
You should assume that you're receiving a
manual fax.
Press l 51 and wait for the chirp or until the
LCD shows Receiving, and then hang up.
Note
You can also use the Fax Detect feature to
make your machine automatically take the
call. (See Fax Detect on page 33)
1
2
Telephone and External devices
41
7
Using extension telephones
(For U.K. only) 7
Your premises may already be wired with
parallel extension telephones, or you may
plan to add extension telephones to your line,
as well as your machine. While the simplest
arrangement is a straightforward parallel
connection, there are some problems with
this arrangement, the most obvious of which
is inadvertent interruption of a facsimile
transmission caused by someone picking up
an extension telephone to make an outgoing
call. Also, Remote Activation Code may not
operate reliably in such a simple
configuration.
This machine may also be set to make a
delayed transmission (i.e. a transmission at a
pre-set time). This pre-set job may coincide
with someone picking up an extension
handset.
These problems can easily be eliminated, if
you arrange modification of your extension
wiring circuit, such that extension devices are
connected ‘downstream’ of your machine in a
master/slave configuration (see fig. 2). In this
configuration the machine can always detect
whether a telephone is in use. Thus it will not
attempt to seize the line during that time. This
is known as ‘telephone off-hook detection.’
The inadvisable configuration is shown in
figure 1, and the recommended master/slave
configuration is shown in figure 2.
This new connection configuration can be
arranged by contacting BT, Kingston upon
Hull Telecommunications, your PBX
maintainer or a qualified telephone
installation company as appropriate. Simply
explained, the extension telephone circuit
should be terminated on a normal modular
plug (BT 431A style), which in turn should be
put into the modular socket of the white
‘T’-shaped connector provided as part of the
line cord assembly.
Inadvisable connection of extension
sockets (Fig. 1.)
7
1 Extension socket
2 Master socket
3 Incoming line
Recommended connection of extension
sockets (Fig. 2.)
7
1 Extension socket
2 Master socket
3 Incoming line
The fax machine must be plugged into master
socket.
Note
These telephones are now connected as
external devices (see Connecting an
external or extension
telephone on page 40), because they are
connected to the fax machine via the
T-connector.
FAX
11
2
3
FAX
11
2
3
Chapter 7
42
Using a cordless external
telephone 7
Once the base unit of the cordless telephone
has been connected to the same telephone
line as the machine (see External and
extension telephones on page 40), it is easier
to answer calls during the Ring Delay if you
carry the cordless handset around with you.
If you let the machine answer first, you will
have to go to the machine so you can press
Tel/R to send the call to the cordless handset.
Using remote codes 7
Remote Activation Code 7
If you answer a fax call on an extension or
external telephone, you can tell your machine
to receive it by dialling the Remote Activation
Code l 51. Wait for the chirping sounds then
replace the handset. See Fax
Detect on page 33. Your caller will have to
press Start to send the fax.
Remote Deactivation Code 7
If you receive a voice call and the machine is
in F/T mode, it will start to sound the F/T
(double) ring after the initial ring delay. If you
pick up the call on an extension telephone
you can turn the F/T ring off by pressing #51
(make sure you press this between the rings).
Changing the remote codes 7
If you want to use Remote Activation, you
have to turn on the remote codes. The preset
Remote Activation Code is l 51. The preset
Remote Deactivation Code is #51. If you
want to, you can replace them with your own
codes.
a Press Menu, 2, 1, 4.
1.Setup Receive
4.Remote Codes
b Press a or b to choose On (or Off).
Press OK.
c Enter the new Remote Activation Code.
Press OK.
d Enter the new Remote Deactivation
Code.
Press OK.
e Press Stop/Exit.
Note
• If you are always disconnected when
accessing your external TAD remotely, try
changing the Remote Activation Code and
Remote Deactivation Code to another
three-digit code using the numbers 0-9, l,
#.
• Remote Codes might not work with some
telephone systems.
43
8
8
How to Dial 8
Manual dialling 8
Press all of the digits of the fax number.
Speed Dialling 8
a Press Speed Dial.
b Press OK and the # (hash) key, and
then the two digit Speed Dial number.
Note
If the LCD shows Not Registered
when you enter a Speed Dial number, a
number has not been stored at this
location.
Search 8
You can search for names you have stored in
the Speed-Dial memories.
Press Speed Dial. Press OK and the
navigation keys to search numerically, or use
the dial pad to search alphabetically.
1 To search numerically.
2 To search alphabetically, you can use the
dial pad to enter the first letter of the name
you are looking for.
Dialling and storing numbers 8
1
2
Chapter 8
44
Fax Redial 8
If you are sending a fax manually and the line
is busy, press Redial/Pause, and then press
Mono Start or Colour Start to try again. If
you want to make a second call to the last
number dialled, you can save time by
pressing Redial/Pause and Mono Start or
Colour Start.
Redial/Pause only works if you dialled from
the control panel.
If you are sending a fax automatically and the
line is busy, the machine will automatically
redial up to three times at five minute
intervals.
Note
In Real Time Transmission the automatic
redial feature does not work when using
the scanner glass.
Storing numbers 8
You can set up your machine to do the
following types of easy dialling: Speed Dial
and Groups for broadcasting faxes. When
you dial a Quick Dial number, the LCD shows
the name, if you stored it, or the number.
Note
If you lose electrical power, the Quick Dial
numbers that are in the memory will not be
lost.
Storing a pause 8
Press
Redial/Pause
to put a 3.5-second pause
between numbers. If you are dialling overseas,
you can press
Redial/Pause
as many times as
needed to increase the length of the pause.
Dialling and storing numbers
45
8
Storing Speed Dial numbers 8
You can store up to 40 2-digit Speed Dial
locations with a name. When you dial you will
only have to press a few keys (For example:
Speed Dial, OK, #, the two-digit number, and
Mono Start or Colour Start).
a Press Speed Dial and a or b to choose
Set Speed Dial.
Press OK.
b Use the dial pad to enter a 2-digit
Speed Dial location number (01-40).
Press OK.
c Enter the fax or telephone number
(up to 20 digits).
Press OK.
d Do one of the following:
Enter the name (up to 16 characters)
using the dial pad.
Press OK. (To help you enter letters,
see Entering Text on page 116.)
To store the number without a name,
press OK.
e Do one of the following:
To store another Speed Dial
number, go to step b.
To finish the setting, press
Stop/Exit.
Changing Speed Dial
numbers 8
If you try to store a Speed Dial number where
a number has already been stored, the LCD
will show the name or number that has been
stored there, and will ask you to do one of the
following:
Press 1 to change the stored number.
#05:MIKE
1.Change 2.Exit
Press 2 to exit without making a change.
If you chose 1, you will be able to change the
stored number and name, or enter a new one.
Follow the instructions below:
a Enter a new number. Press OK.
b Enter a new name. Press OK.
To change a character, use d or c to
position the cursor under the character
you want to change, then press
Clear/Back. Re-enter the character.
To finish the setting, press Stop/Exit.
Chapter 8
46
Setting up groups for
broadcasting 8
If you regularly want to send the same fax
message to many fax numbers you can set
up a Group. Groups are stored on a
Speed Dial number. Each group uses up a
Speed Dial location. You can then send the
fax message to all the numbers stored in a
group just by entering a Speed Dial number,
and then pressing Mono Start.
Before you can add numbers to a Group, you
need to store them as Speed Dial numbers.
You can have up to six small Groups, or you
can assign up to 39 numbers to one large
Group.
a Press Speed Dial and a or b to choose
Setup Groups.
Press OK.
b Use the dial pad to enter the two-digit
Speed Dial number where you want to
store the Group.
Press OK.
c Use the dial pad to enter a Group
number (1 to 6).
Press OK.
Setup Group:G0_
d To add Speed Dial numbers follow the
instructions below:
For example, for Speed Dial numbers
05 and 09. Press Speed Dial, 05,
Speed Dial, 09.
The LCD shows: #05#09.
G01:#05#09
e Press OK when you have finished
adding numbers.
f Use the dial pad to enter a name for the
Group.
Press OK.
Note
You can easily print a list of all your
Speed Dial numbers. Numbers that are
part of a group will be marked in the
GROUP column. (See How to print a
report on page 48.)
Combining Quick Dial
numbers 8
You can combine more than one Quick Dial
number when you dial. This feature may be
useful if you need to dial an access code for
a cheaper rate long distance carrier.
For example, you might have stored ‘555’ on
Speed Dial #03 and ‘7000’ on Speed Dial
#02. You can use them both to dial
‘555-7000’ if you press the following keys:
Speed Dial, OK, #03, Speed Dial, #02, and
Start.
Numbers can be added manually by entering
them on the dial pad:
Speed Dial, OK, #03, 7, 0, 0, 1 (on the dial
pad), and Start.
This would dial ‘555–7001’. You can also add
a pause by pressing the Redial/Pause key.
47
9
9
Fax reports 9
You need to set up the Transmission
Verification Report and Journal Period using
the Menu key.
Transmission Verification
Report 9
You can use the Transmission Report as
proof that you sent a fax. This report lists the
time and date of transmission and whether
the transmission was successful (OK). If you
choose On or On+Image, the report will print
for every fax you send.
If you send a lot of faxes to the same place,
you may need more than the job numbers to
know which faxes you must send again.
Choosing On+Image or Off+Image will print
a section of the fax's first page on the report
to help you remember.
When the Verification Report is turned Off or
Off+Image, the Report will only print if there
is a transmission error, with ERROR in the
RESULT column.
a Press Menu, 2, 3, 1.
b Press a or b to choose Off+Image, On,
On+Image or Off.
Press OK.
c Press Stop/Exit.
Fax Journal (activity report) 9
You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or
24 hours, 2 or 7 days). If you set the interval
to Off, you can still print the report
Reports on page 48. The default setting is
Every 50 Faxes.
a Press Menu, 2, 3, 2.
b Press a or b to choose an interval.
Press OK.
(If you choose 7 days, the LCD will ask
you to choose the first day for the 7-day
countdown.)
6, 12, 24 hours, 2 or 7 days
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Journal early and then erase all
jobs from the memory. If you want an
extra report before it is due to print,
you can print it without erasing the
jobs from the memory.
Every 50 Faxes
The machine will print the Journal
when the machine has stored 50
jobs.
c Enter the time to start printing in 24-hour
format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
d Press Stop/Exit.
Printing Reports 9
Chapter 9
48
Reports 9
The following reports are available:
1.XMIT Verify
Prints a Transmission Verification Report for
your last transmission.
2.Help List
A help list about how to quickly program your
machine.
3.Quick Dial
Lists names and numbers stored in the
Speed Dial memory, in numerical order.
4.Fax Journal
Lists information about the last incoming and
outgoing faxes.
(TX: Transmit.) (RX: Receive.)
5.User Settings
Lists your settings.
How to print a report 9
a Press Menu, 5.
b Do one of the following:
Press a or b to choose the report you
want. Press OK.
Enter the number of the report you
want to print. For example, press 2 to
print the help list.
c Press Mono Start.
d Press Stop/Exit.
Section III
Copy III
Making copies 50
50
10
How to copy 10
Entering Copy mode 10
Press (Copy) to enter Copy mode. The
default setting is Fax. You can change the
number of seconds or minutes that the
machine stays in Copy mode. (Mode
Timer on page 18.)
The LCD shows the default copy setting:
1 Copy Ratio
2Quality
3 No of Copies
Making a single copy 10
a Make sure you are in Copy mode .
b Load your document.
(See Loading documents on page 6.)
c Press Mono Start or Colour Start.
Making multiple copies 10
You can make up to 99 copies.
a Make sure you are in Copy mode .
b Load your document.
(See Loading documents on page 6.)
c Use the dial pad to enter the number of
copies (up to 99).
d Press Mono Start or Colour Start.
Note
(MFC-260C only)
To sort your copies, press the
Copy Options key. (See Sorting copies
using the ADF (Monochrome only)
(MFC-260C only) on page 54.)
Stop copying 10
To stop copying, press Stop/Exit.
Making copies 10
123
Making copies
51
10
Copy options 10
When you want to quickly change the copy
settings temporarily for the next copy, use the
Copy Options key.
The machine returns to its default settings 1
minute after it finishes copying, or if the mode
timer returns the machine to Fax mode. For
more information see Mode
Timer on page 18.
Note
You can save the copy settings you use
most often by setting them as default. You
can find instructions on how to do this in
the section for each feature.
Press Menu
selection
Options
Page
Press
Quality Normal
Fast
Best
52
Enlarge
/Reduce
50%/69%/78%/
83%/93%/97%/
100%/104%/
142%/186%/
198%/200%/
Custom(25-400%)
52
Paper Type
Plain Paper
Inkjet Paper
Brother Photo
Other Photo
Transparency
56
Paper Size
Letter
Legal
A4
A5
10(W) x 15(H)cm
56
Brightness
- nnonn +55
Stack/Sort
Stack
Sort
54
Page Layout
Off(1 in 1)
2in1(P)
2in1(L)
4in1(P)
4in1(L)
Poster(3 x 3)
53
No. of
Copies
No. of Copies:
01
(01 - 99)
Chapter 10
52
Changing copy speed and
quality 10
You can choose from a range of quality
settings. The default setting is Normal.
To temporarily change the quality setting,
follow the instruction below:
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Copy Options and a or b to
choose Quality.
Press OK.
e Press a or b to choose Normal, Best or
Fast quality. Press OK.
f Press Mono Start or Colour Start.
To change the default setting, follow the
instruction below:
a Press Menu, 3, 1.
1.Quality
b Press a or b to choose Normal, Best or
Fast quality. Press OK.
c Press Stop/Exit.
Enlarging or reducing the
image copied 10
You can choose the following enlargement or
reduction ratios:
Custom(25-400%) allows you to enter a
ratio from 25% to 400%.
Auto sets the machine to calculate the
reduction ratio that best fits the size of paper.
To enlarge or reduce the next copy follow the
instruction below:
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
Press
Normal Normal is the
recommended
mode for ordinary
print outs. This
produces good copy
quality with good
copy speed.
Fast Fast copy speed
and lowest ink
consumption. Use to
save time printing
documents to be
proof-read, large
documents or many
copies.
Best Use best mode to
copy precise images
such as
photographs. This
provides the highest
resolution and the
slowest speed.
Press
Custom(25-400%)
200%
198% 10x15cmiA4
and then a or b to
choose
Enlarge/Reduce
186%10x15cmiLTR
142% A5iA4
104% EXEiLTR
100%
97% LTRiA4
93% A4iLTR
83% LGLiA4
78% LGLiLTR
69% A4iA5
50%
Making copies
53
10
d Press Copy Options and a or b to
choose Enlarge/Reduce.
Press OK.
e Do one of the following:
Press a or b to choose the
enlargement or reduction ratio you
want. Press OK.
Press a or b to choose
Custom(25-400%). Press OK. Use
the dial pad to enter an enlargement
or reduction ratio from 25% to 400%.
(For example, press 5 3 to enter
53%.) Press OK.
f Press Mono Start or Colour Start.
Note
Page Layout Options are not available
with Enlarge/Reduce.
Making N in 1 copies or a
poster 10
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
You can also produce a poster. When you
use the poster feature your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
Important 10
Please make sure paper size is set to
Letter, Legal or A4.
You cannot use the Enlarge/Reduce
setting with the N in 1 and Poster features.
N in 1 colour copies are not available.
(P) means Portrait and (L) means
Landscape.
You can only make one poster copy at a
time.
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Copy Options and a or b to
choose Page Layout.
Press OK.
e Press a or b to choose Off(1 in 1),
2in1(P), 2in1(L),
4in1(P), 4in1(L) or
Poster(3 x 3).
Press OK.
f Press Mono Start to scan the
document. You can also press
Colour Start if you are using Poster
layout.
If you are making a poster or placed the
document in the ADF, the machine
scans the pages and starts printing.
If you are using the scanner glass, go
to g.
g After the machine scans the page, press
1 to scan the next page.
Next Page?
1.Yes 2.No
h Put the next document on the scanner
glass. Press OK.
Repeat g and h for each page of the
layout.
Set Next Page
Then Press OK
i After all the pages have been scanned,
press 2 to finish.
Chapter 10
54
Place your document face down in the
direction shown below:
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Poster (3x3)
You can make a poster size copy of a
photograph.
Sorting copies using the ADF
(Monochrome only)
(MFC-260C only) 10
You can sort multiple copies. Pages will be
sorted in the order 1 2 3, 1 2 3, 1 2 3, and so
on.
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Copy Options and a or b to
choose Stack/Sort.
Press OK.
e Press a or b to choose Sort.
Press OK.
f Press Mono Start.
Note
Page Layout Options are not available
with Stack/Sort.
Making copies
55
10
Adjusting Brightness,
Contrast and Colour 10
Brightness 10
To temporarily change the brightness setting,
follow the instructions below:
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Copy Options and a or b to
choose Brightness.
Press OK.
-nnonn+ e
e Press a or b to make a lighter or darker
copy. Press OK.
f Press Mono Start or Colour Start.
To change the default setting follow the
instructions below:
a Press Menu, 3, 2.
b Press a or b to make a lighter or darker
copy. Press OK.
c Press Stop/Exit.
Contrast 10
Adjust the contrast to help an image look
sharper and more vivid.
a Press Menu, 3, 3.
3.Contrast
b Press a or b to change the contrast.
Press OK.
c Press Stop/Exit.
Colour saturation 10
a Press Menu, 3, 4.
4.Color Adjust
b Press a or b to choose 1.Red, 2.Green
or 3.Blue. Press OK.
c Press a or b to change the colour
saturation. Press OK.
d Do one of the followings:
Return to b to choose the next
colour.
Press Stop/Exit.
Chapter 10
56
Paper options 10
Paper type 10
If you are copying on special paper, set the
machine for the type of paper you are using to
get the best print quality.
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Copy Options and a or b to
choose Paper Type.
Press OK.
e Press a or b to choose the type of paper
you are using (Plain Paper,
Inkjet Paper, Brother Photo,
Other Photo or Transparency).
Press OK.
f Press Mono Start or Colour Start.
Note
To change the default paper type setting
see Paper Type on page 18.
Paper size 10
If copying on paper other than A4 size, you
will need to change the paper size setting.
You can copy on Letter, Legal, A4, A5 or
Photo [10cm (W) × 15cm (H)] paper.
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Copy Options and a or b to
choose Paper Size.
Press OK.
e Press a or b to choose the size of paper
you are using Letter, Legal, A4, A5
or 10(W) x 15(H)cm.
Press OK.
f Press Mono Start or Colour Start.
Note
To change the default paper size setting
see Paper Size on page 18.
Section IV
Direct Photo Printing
IV
Printing photos from a memory card or
USB Flash memory drive
58
Printing photos from a camera 66
58
11
Note
The MFC-235C only supports a USB
Flash memory drive.
PhotoCapture Center™
Operations
11
Printing from a memory card
or USB Flash memory drive
without a PC 11
Even if your machine is not connected to your
computer, you can print photos directly from
digital camera media or USB Flash Memory
drive. (See How to print from a memory card
or USB Flash memory drive on page 61.)
Using PhotoCapture Center™
from your computer 11
You can access a memory card or USB Flash
memory drive that is inserted in front of the
machine from your PC.
(See PhotoCapture Center™ for Windows
®
or Remote Setup & PhotoCapture Center™
for Macintosh
®
in the Software User's Guide
on the CD-ROM.)
Using a memory card or USB
Flash memory drive 11
Your Brother machine has media drives
(slots) for use with popular digital camera
media: CompactFlash
®
, Memory Stick
®
,
Memory Stick Pro™, SecureDigital™,
MultiMediaCard™, xD-Picture Card™ and a
USB Flash memory drive.
miniSD™ can be used with a miniSD™
adapter.
Memory Stick Duo™ can be used with a
Memory Stick Duo™ adapter.
Memory Stick Pro Duo™ can be used with
a Memory Stick Pro Duo™ adapter.
Adapters are not included with the
machine. Contact a third party supplier for
adapters.
The PhotoCapture Center™ feature lets you
print digital photos from your digital camera at
high resolution to get photo quality printing.
Printing photos from a memory
card or USB Flash memory drive
11
CompactFlash
®
Memory Stick
®
Memory Stick Pro™
SecureDigital™
MultiMediaCard™
xD-Picture Card™
USB Flash memory
drive
22 mm or less
11 mm or less
Printing photos from a memory card or USB Flash memory drive
59
11
Memory cards or a USB Flash
memory drive folder structure11
Your machine is designed to be compatible
with modern digital camera image files and
memory cards; however, please read the
points below to avoid errors:
The image file extension must be .JPG
(Other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
PhotoCapture Center™ printing must be
performed separately from PhotoCapture
Center™ operations using the PC.
(Simultaneous operation is not available.)
IBM Microdrive™ is not compatible with
the machine.
The machine can read up to 999 files on a
memory card or USB Flash memory drive.
CompactFlash
®
Type II is not supported.
This product supports xD-Picture Card™
Type M / Type H.
The DPOF file on the memory cards must
be in a valid format. (See DPOF
printing on page 63.)
Please be aware of the following:
When printing the INDEX or IMAGE, the
PhotoCapture Center™ will print all the
valid images, even if one or more images
have been corrupted. The corrupted
image will not be printed.
(memory card users)
Your machine is designed to read memory
cards that have been formatted by a digital
camera.
When a digital camera formats a memory
card it creates a special folder into which it
copies image data. If you need to modify
the image data stored on a memory card
with your PC, we recommend that you do
not modify the folder structure created by
the digital camera. When saving new or
modified image files to the memory card
we also recommend you use the same
folder your digital camera uses. If the data
is not saved to the same folder, the
machine may not be able to read the file or
print the image.
(USB Flash memory drive users)
This machine supports USB Flash
memory drives that have been formatted
by Windows
®
.
Chapter 11
60
Getting started 11
Firmly put a memory card or USB Flash
memory drive into the correct slot.
1 USB Flash memory drive
2 CompactFlash
®
3 SecureDigital™, MultiMediaCard™
4 Memory Stick
®
, Memory Stick Pro™
5 xD-Picture Card™
CAUTION
The USB direct interface supports only a
USB Flash memory drive, a PictBridge
compatible camera, or a digital camera that
uses the USB mass storage standard. Any
other USB devices are not supported.
The PhotoCapture key indications
PhotoCapture light is on, the memory
card or USB Flash memory drive is
properly inserted.
PhotoCapture light is off, the memory
card or USB Flash memory drive is not
properly inserted.
PhotoCapture light is blinking, the
memory card or USB Flash memory drive
is being read or written to.
CAUTION
DO NOT unplug the power cord or remove
the memory card or USB Flash memory
drive from the media drive (slot) or USB
direct interface while the machine is
reading or writing to the memory card or
USB Flash memory drive (the
PhotoCapture key is blinking). You will
lose your data or damage the card.
The machine can only read one device at a
time so do not put more than one device in
the slot.
1 2 3 4
5
Printing photos from a memory card or USB Flash memory drive
61
11
How to print from a
memory card or USB
Flash memory drive
11
Before printing a photo you must first print a
thumbnail index to choose the number of the
photo you want to print. Follow the
instructions below to start printing directly
from your memory card or USB Flash
memory drive:
a Make sure you have put the memory
card or USB Flash memory drive in the
correct slot. The LCD will show the
following message:
C.Flash Active
Press PhotoCa...
b Press PhotoCapture. For DPOF
printing, see DPOF printing on page 63.
c Press a or b to choose Print Index.
Press OK.
d Press Colour Start to start printing the
index sheet. Make a note of the image
number you want to print. See Print
Index (Thumbnails) on page 61.
e Press a or b to choose Print Images
and then press OK. See Printing
Images on page 62.
f Enter the image number and press OK.
g Press Colour Start to start printing.
Print Index (Thumbnails) 11
The PhotoCapture Center™ assigns
numbers for images (such as No.1, No.2,
No.3, and so on).
The PhotoCapture Center™ does not
recognize any other numbers or file names
that your digital camera or PC has used to
identify the pictures. You can print a
thumbnail page (Index page with 5 images
per line). This will show all the pictures on the
memory card or USB Flash memory drive.
Note
Only file names that are 8 characters or
less will be printed correctly on the index
sheet.
a Make sure you have put the memory
card or USB Flash memory drive in the
correct slot.
Press (PhotoCapture).
b Press a or b to choose Print Index.
Press OK.
c Press a or b to choose the type of paper
you are using, Plain Paper,
Inkjet Paper, Brother Photo or
Other Photo.
Press OK.
d Press a or b to choose the paper size
you are using, Letter or A4.
Press OK.
e Press Colour Start to print.
Chapter 11
62
Printing Images 11
Before you can print an individual image, you
have to know the image number.
a Make sure you have put the memory
card or USB Flash memory drive in the
correct slot.
b Print the index first. (See Print Index
(Thumbnails) on page 61.)
Press (PhotoCapture).
c Press a or b to choose Print Images.
Press OK.
Note
If your memory card or USB Flash
memory drive contains valid DPOF
information, the LCD will show
DPOF Print:Yes. See DPOF
printing on page 63.
d Enter the image number that you want to
print from the thumbnail index.
Press OK.
No.:1,3,6
Note
• Multiple numbers can be entered by using
the OK key to separate numbers. For
example 1, OK, 3, OK, 6 would print
images 1,3 and 6.
The # key can be used to print a range of
numbers, for example 1, #, 5 would print
all images from 1 to 5.
• You can enter up to 12 characters
(including commas) for the image
numbers you want to print.
e After you have chosen the images you
want to print, press OK to choose your
settings.
If you have already chosen your
settings, press Colour Start.
f Press a or b to choose the type of paper
you are using, Plain Paper,
Inkjet Paper, Brother Photo or
Other Photo.
Press OK.
g Press a or b to choose the paper size
you are using, Letter, A4, 10x15cm or
13x18cm.
If you choose Letter or A4, go to h.
If you choose another size, go to i.
If you have finished choosing
settings, press Colour Start.
h Press a or b to choose the print size
(10 x 8cm, 13 x 9cm, 15 x 10cm,
18 x 13cm or 20x15cm).
Press OK.
i Do one of the following:
To choose the number of copies go
to j.
If you have finished choosing
settings, press Colour Start.
j Enter the number of copies you want.
Press OK.
k Press Colour Start to print.
The printing positions when using A4 are
shown below.
1
10x8cm
2
13x9cm
3
15x10cm
4
18x13cm
5
20x15cm
Printing photos from a memory card or USB Flash memory drive
63
11
DPOF printing 11
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company. Fuji Photo
Film Co. Ltd., Matsushita Electric Industrial
Co. Ltd. and Sony Corporation) created this
standard to make it easier to print images
from a digital camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
When the memory card (CompactFlash
®
,
Memory Stick
®
, Memory Stick Pro™,
SecureDigital™ MultiMediaCard™ or
xD-Picture Card™) with DPOF information is
put into your machine, you can print the
chosen image easily.
To print directly from a memory card with
DPOF information on it follow the instructions
below:
a Firmly insert the memory cards into the
correct slot.
C.Flash Active
Press (PhotoCapture).
b Press a or b to choose Print Images.
Press OK.
c If there is a DPOF file on the card, the
LCD will show:
DPOF Print:Yes
d Press a or b to choose
DPOF Print:Yes. Press OK.
e Press a or b to choose the type of paper
you are using, Plain Paper,
Inkjet Paper, Brother Photo or
Other Photo.
Press OK.
f Press a or b to choose the paper size
you are using, Letter, A4, 10x15cm or
13x18cm.
If you chose Letter or A4, go to g.
If you chose another size, go to h.
g Press a or b to choose the print size
(10 x 8cm, 13 x 9cm, 15 x 10cm,
18 x 13cm or 20 x 15cm).
Press OK.
h Press Colour Start to print.
Chapter 11
64
PhotoCapture Center™
print settings
11
These settings will remain until you change
them again.
Print speed and quality 11
a Press Menu, 4, 1.
b Press a or b to choose Normal or
Photo.
Press OK.
c Press Stop/Exit.
Paper Options 11
Paper Type 11
a Press Menu, 4, 2.
b Press a or b to choose Plain Paper,
Inkjet Paper, Brother Photo or
Other Photo.
Press OK.
c Press Stop/Exit.
Paper Size 11
a Press Menu, 4, 3.
b Press a or b to choose the paper size
you are using, Letter, A4, 10x15cm or
13x18cm.
Press OK.
c Press Stop/Exit.
Print Size 11
This setting is available only when you
choose Letter or A4 in the paper size setting.
a Press Menu, 4, 4.
b Press a or b to choose the print size you
are using, 10 x 8cm, 13 x 9cm,
15 x 10cm, 18 x 13cm or
20 x 15cm.
Press OK.
c Press Stop/Exit.
Adjusting Brightness and
Contrast 11
Brightness 11
a Press Menu, 4, 5.
b Press a or b to make a lighter or darker
print.
Press OK.
c Press Stop/Exit.
Contrast 11
You can choose the contrast setting. More
contrast will make an image look sharper and
more vivid.
a Press Menu, 4, 6.
b Press a or b to increase or decrease the
contrast.
Press OK.
c Press Stop/Exit.
Printing photos from a memory card or USB Flash memory drive
65
11
Cropping 11
If your photo is too long or wide to fit the
available space on your chosen layout, part
of the image will be automatically cropped.
The default setting is On. If you want to print
the whole image, turn this setting to Off.
a Press Menu, 4, 7.
b Press a or b to choose Off (or On).
Press OK.
c Press Stop/Exit.
Cropping:On
11
Cropping:Off 11
Borderless printing 11
This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.
a Press Menu, 4, 8.
b Press a or b to choose Off (or On).
Press OK.
c Press Stop/Exit.
Understanding the
Error Messages
11
Once you are familiar with the types of errors
that can occur while you are using
PhotoCapture Center™, you can easily
identify and troubleshoot any problems.
Hub is Unusable.
This message will appear if a Hub or USB
Flash memory drive with a Hub has been
put into the USB direct interface.
Media Error
This message will appear if you put in a
memory card that is either bad or not
formatted, or when there is a problem with
the media drive. To clear this error, take
out the memory card.
No File
This message will appear if you try to
access a memory card or USB Flash
memory drive in the drive (slot) that does
not contain a .JPG file.
Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory.
Unusable Device
This message will appear if a USB device
or USB Flash memory drive that is not
supported has been connected to the USB
direct interface. (For more information,
visit us at http://solutions.brother.com
.)
This message will also appear if you
connect a broken device to the USB direct
interface.
66
12
Printing photos
directly from a
PictBridge camera
12
Your Brother machine supports the
PictBridge standard, allowing you to connect
to and print photos directly from any
PictBridge compatible digital camera.
If your camera is using the USB Mass
Storage standard, you can also print photos
from a digital camera without PictBridge. See
Printing photos directly from a digital camera
(without PictBridge) on page 68.
PictBridge requirements 12
To avoid errors, remember the following
points:
The machine and the digital camera must
be connected using a suitable USB cable.
The image file extension must be .JPG
(Other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
PhotoCapture Center™ operations are
not available when using the PictBridge
feature.
Setting your digital camera 12
Make sure your camera is in PictBridge
mode. The following PictBridge settings may
be available from the LCD of your PictBridge
compatible camera.
Depending on your camera some of these
settings may not be available.
1
See DPOF printing on page 67 for more details.
2
If your camera is set to use the Printer Settings
(Default setting), the machine will print your photo
using the following settings.
When your camera does not have any
menu selections, this setting is also used.
The names and availability of each setting
depends on the specification of your
camera.
Please refer to the documentation supplied
with your camera for more detailed
information on changing PictBridge settings.
Printing photos from a camera 12
Camera Menu
Selections
Options
Paper Size 10×15cm, Printer Settings
(Default setting)
2
Paper Type Plain Paper,
Glossy Paper,
Inkjet Paper,
Printer Settings (Default
setting)
2
Layout Borderless: On,
Borderless: Off,
Printer Settings (Default
setting)
2
DPOF setting
1
-
Print Quality Normal, Fine,
Printer Settings (Default
setting)
2
Settings Options
Paper Size 10×15cm
Paper Type Glossy Paper
Layout Borderless: On
Print Quality Fine
Printing photos from a camera
67
12
Printing Images 12
Note
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
a Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
1 USB direct interface
b Turn on the camera.
When the machine has recognized the
camera, the LCD shows the following
message:
Camera Connected
c Choose the photo you want to print
following the instructions from your
camera.
When the machine starts printing a
photo, the LCD will show Printing.
WARNING
To prevent damage to your machine, do not
connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
DPOF printing 12
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, Fuji Photo
Film Co. Ltd., Matsushita Electric Industrial
Co. Ltd. and Sony Corporation) created this
standard to make it easier to print images
from a digital camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
1
Chapter 12
68
Printing photos
directly from a digital
camera (without
PictBridge)
12
If your camera supports the USB Mass
Storage standard, you can connect your
camera in storage mode. This enables you to
print photos from your camera.
If you would like to print photos in PictBridge
mode, see Printing photos directly from a
PictBridge camera on page 66.
Note
The name, availability and operation differ
among digital cameras. Please refer to the
documentation supplied with your camera
for detailed information, such as how to
switch from PictBridge mode to USB mass
storage mode.
Printing Images 12
Note
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
a Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
1 USB direct interface
b Turn on the camera.
c Follow the steps in Printing
Images on page 62.
WARNING
To prevent damage to your machine, do not
connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
1
Printing photos from a camera
69
12
Understanding the
Error Messages
12
Once you are familiar with the types of errors
that can occur while you are printing from a
camera, you can easily identify and
troubleshoot any problems.
Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory.
Unusable Device
This message will appear if you connect a
camera which is not in PictBridge mode
nor using the USB Mass Storage
standard. This message can also appear if
you connect a broken device to the USB
direct interface.
For more detailed solutions see Error
messages on page 89.
Chapter 12
70
Section V
Software V
Software features 72
72
13
The CD-ROM includes the Software User’s
Guide for features available when connected
to a computer (for example, printing and
scanning). The guide has easy to use links
that, when clicked, will take you directly to a
particular section.
You can find information on these features:
Printing
Scanning
ControlCenter3 (for Windows
®
)
ControlCenter2 (for Macintosh
®
)
Faxing from your computer
PhotoCapture Center™
How to read the HTML User’s Guide
This is a quick reference to use the HTML
User’s Guide.
(For Windows
®
)
Note
If you have not installed the software, see
Viewing Documentation on page 2.
a From the Start menu, point to Brother,
MFC-XXXX (where XXXX is your model
number) from the programs group, then
click User’s Guides in HTML format.
b Click SOFTWARE USER’S GUIDE
from the top menu.
c Click the heading you would like to read
from the list at the left of the window.
(For Macintosh
®
)
a Make sure your Macintosh
®
is turned
on. Insert the Brother CD-ROM into your
CD-ROM drive.
b Double-click the Documentation icon.
c Double-click your language folder, and
then double-click the top page file.
d Click SOFTWARE USER’S GUIDE in
the top menu, and then click the heading
you would like to read from the list at the
left of the window.
Software features 13
Section VI
Appendixes VI
Safety and Legal 74
Troubleshooting and Routine Maintenance 83
Menu and Features 107
Specifications 117
Glossary 130
74
A
Choosing a location A
Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put
the machine near a telephone socket and a standard, grounded electrical socket. Choose a
location where the temperature remains between 10° C and 35° C.
CAUTION
• Avoid placing your machine in a high-traffic area.
• Avoid placing your machine on a carpet.
• DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment,
chemicals or water.
• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.
• DO NOT connect your machine to electrical sockets controlled by wall switches or automatic
timers.
• Disruption of power can wipe out information in the machine's memory.
• Do not connect your machine to electrical sockets on the same circuit as large appliances or
other equipment that might disrupt the power supply.
• Avoid interference sources, such as speakers or the base units of non-Brother cordless
telephones.
Safety and Legal A
Safety and Legal
75
A
To use the machine safely A
Please keep these instructions for later reference and read them before attempting any
maintenance.
WARNING
There are high voltage electrodes inside the machine. Before you clean the inside of the
machine, make sure you have unplugged the telephone line cord first and then the power cord
from the electrical socket. Doing this will prevent an electrical shock.
DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
DO NOT pull in the middle of the AC power cord. Doing this might cause an electrical shock.
76
DO NOT put your hands on the edge of the machine under the document cover or the scanner
cover. Doing this may cause injury.
DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing
this may cause injury.
DO NOT touch the paper feed roller. Doing this may cause injury.
Safety and Legal
77
A
DO NOT touch the area shaded in the illustration. Doing this may cause injury.
When moving the machine you must lift it from the base, by placing a hand at each side of the
unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover.
DO NOT use flammable substances or any type of spray to clean the inside or outside of the
machine. Doing this may cause a fire or electrical shock.
If the machine becomes hot, releases smoke, or generates any strong smells, immediately turn
off the power switch and unplug the machine from the electrical socket. Call your Brother dealer
or Brother Customer Service.
If metal objects, water or other liquids get inside the machine, immediately turn off the power
switch and unplug the machine from the electrical socket. Call your Brother dealer or Brother
Customer Service.
78
WARNING
• Use caution when installing or modifying telephone lines. Never touch telephone wires or
terminals that are not insulated unless the telephone line has been unplugged at the wall
socket. Never install telephone wiring during a lightning storm. Never install a telephone wall
socket in a wet location.
• This product must be installed near an electrical socket that is easily accessible. In case of
an emergency, you must unplug the power cord from the electrical socket to shut off the
power completely.
• Always make sure the plug is fully inserted.
WARNING
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to
reduce the risk of fire, electric shock and injury to people, including the following:
1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink
or washing machine, in a wet basement or near a swimming pool.
2 Avoid using this product during an electrical storm. There may be a remote risk of electric
shock from lightning.
3 DO NOT use this product to report a gas leak in the vicinity of the leak.
Important safety instructions A
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall socket before cleaning the inside of the machine. DO NOT
use liquid or aerosol cleaners. Use a damp cloth for cleaning.
5 DO NOT use this product near water.
6 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product.
7 Slots and openings in the casing and the back or bottom are provided for ventilation. To ensure
reliable operation of the product and to protect it from overheating, these openings must not
be blocked or covered. The openings should never be blocked by placing the product on a bed,
sofa, rug, or other similar surface. This product should never be placed near or over a radiator
or heater. This product should never be placed in a built-in installation unless adequate
ventilation is provided.
8 This product should be operated from the type of power source indicated on the label. If you
are not sure of the type of power available, call your dealer or local power company.
Safety and Legal
79
A
9 Use only the power cord supplied with this machine.
10 This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin.
This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to
insert the plug into the outlet, call your electrician to replace your obsolete outlet. DO NOT
defeat the purpose of the grounded plug.
11 DO NOT allow anything to rest on the power cord. DO NOT place this product where people
can walk on the cord.
12 DO NOT place anything in front of the machine that will block received faxes. DO NOT place
anything in the path of received faxes.
13 Wait until pages have exited the machine before picking them up.
14 Unplug this product from the power socket and refer all servicing to Brother Authorized Service
Personnel under the following conditions:
When the power cord is damaged or frayed.
If liquid has been spilled into the product.
If the product has been exposed to rain or water.
If the product does not operate normally when the operating instructions are followed,
adjust only those controls that are covered by the operating instructions. Incorrect
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.
If the product has been dropped or the casing has been damaged.
If the product exhibits a distinct change in performance, indicating a need for service.
15 To protect your product against power surges, we recommend the use of a power protection
device (Surge Protector).
16 To reduce the risk of fire, electric shock and injury to people, note the following:
Do not use this product near appliances that use water, a swimming pool, or in a wet basement.
Do not use the machine during an electrical storm (there is the remote possibility of an
electrical shock) or to report a gas leak in the vicinity of the leak.
IMPORTANT - For your safety A
To ensure safe operation, the supplied three-pin plug must be inserted only into a standard
three-pin electrical socket that is effectively grounded through the normal household wiring.
The fact that the equipment operates satisfactorily does not imply that the power is grounded and
that the installation is completely safe. For your safety, if in any doubt about the effective
grounding of the power, consult a qualified electrician.
Wiring information (for U.K. only) A
Important
If you need to replace the plug fuse, fit a fuse that is approved by ASTA to BS1362 with the same
rating as the original fuse.
Always replace the fuse cover. Never use a plug that does not have a cover.
80
Warning - This machine must be earthed. A
The wires in the mains lead are coloured in line with the following code:
Green and Yellow: Earth
Blue: Neutral
Brown: Live
If in any doubt, call a qualified electrician.
EU Directive 2002/96/EC and EN50419 A
This equipment is marked with the above recycling symbol. It means that at the end of the life of
the equipment you must dispose of it separately at an appropriate collection point and not place
it in the normal domestic unsorted waste stream. This will benefit the environment for all.
(European Union only)
Radio interferece A
This product complies with EN55022 (CISPR Publication 22) /Class B. When connecting the
machine to a computer, ensure that you use a USB cable which does not exceed 2.0 meters in
length.
European
Union Only
Safety and Legal
81
A
Legal limitations for copying A
It is an offence to make reproductions of certain items or documents with the intent to commit
fraud. This memorandum is intended to be a guide rather than a complete list.We suggest you
check with relevant legal authorities if in doubt about a particular item or document.
The following are examples of documents which should not be copied:
Money
Bonds or other certificates of indebtedness
Certificates of Deposit
Armed Forces Service or Draft papers.
Passports
Postage Stamps (cancelled or uncancelled)
Immigration Papers
Welfare documents
Cheques or Drafts drawn by Governmental Agencies
Identification Documents, badges or insignias
Licences and Certificates of Title to motor vehicles
Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair
dealing’. Multiple copies would indicate improper use.
Works of art should be considered the equivalent of copyrighted works.
Licenses and Certificates of Title to motor vehicles may not be copied under certain
state/provincial laws.
82
Trademarks A
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
© 2007 Brother Industries, Ltd. All rights reserved.
Microsoft and Windows are registered trademarks of Microsoft Corporation in the U.S. and other
countries.
Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United
States and/or other countries.
Macintosh and TrueType are registered trademarks of Apple Inc.
Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of
Nuance Communications, Inc. or its affiliates in the United States and/or other countries.
Presto! PageManager is a registered trademark of NewSoft Technology Corporation.
Microdrive is a trademark of International Business Machine Corporation.
CompactFlash is a registered trademark of SanDisk Corporation.
Memory Stick is a registered trademark of Sony Corporation.
SecureDigital is a trademark of Matsushita Electric Industrial Co. Ltd., SanDisk Corporation and
Toshiba Corporation.
SanDisk is a licensee of the SD and miniSD trademarks.
MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard
Association.
xD-Picture Card is a trademark of Fujifilm Co. Ltd., Toshiba Corporation and Olympus Optical Co.
Ltd.
PictBridge is a trademark.
Memory Stick Pro, Memory Stick Pro Duo, Memory Stick Duo and MagicGate are trademarks of
Sony Corporation.
FaceFilter Studio is a trademark of Reallusion, Inc.
Each company whose software title is mentioned in this manual has a Software License
Agreement specific to its proprietary programs.
All other brand and product names mentioned in this User's Guide and the Software User's
Guide are registered trademarks of their respective companies.
83
B
B
Troubleshooting B
If you think there is a problem with your machine, check the chart below and follow the
troubleshooting tips.
Most problems can be easily resolved by yourself. If you need additional help, the Brother
Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at
http://solutions.brother.com
.
If you are having difficulty with your machine B
Troubleshooting and Routine
Maintenance
B
Printing
Difficulty Suggestions
No printout Check the interface cable connection on both the machine and your computer.
(See the Quick Setup Guide.)
Make sure the machine is plugged in and not in Power Save mode.
One or more ink cartridges are empty. (See Replacing the ink
cartridges on page 96.)
Check to see if the LCD is showing an error message. (See Error
messages on page 89.)
Check that the correct printer driver has been installed and chosen.
Make sure the machine is online. Click Start and then Printers and Faxes.
Right-click and choose ‘Brother MFC-XXXX (where XXXX is your model name)’,
and make sure that ‘Use Printer Offline’ is unchecked.
Poor print quality Check the print quality. (See Checking the print quality on page 101.)
Make sure that the Printer Driver or Paper Type setting in the menu matches the
type of paper you are using. (See Printing in the Software User's Guide on the
CD-ROM and Paper Type on page 18.)
Make sure that your ink cartridges are fresh. The following may cause ink to clog:
The expiration date written on the cartridge package has passed. (Cartridges
stay usable for up to two years if kept in their original packaging.)
The ink cartridge was in your machine over six months.
The ink cartridge may not have been stored properly before use.
Try using the recommended types of paper. (See Acceptable paper and other
media on page 8.)
The recommended environment for your machine is between 20° C to 33° C.
White horizontal lines appear in text
or graphics.
Clean the print head. (See Cleaning the print head on page 101.)
Try using the recommended types of paper. (See Acceptable paper and other
media on page 8.)
The machine prints blank pages. Clean the print head. (See Cleaning the print head on page 101.)
Characters and lines are stacked. Check the printing alignment. (See Checking the print alignment on page 103.)
84
Printed text or images are skewed. Make sure the paper is loaded properly in the paper tray and the paper side guide
is adjusted correctly. (See Loading paper and other media on page 12.)
Make sure the Jam Clear Cover is set properly.
Smudged stain at the top center of
the printed page.
Make sure the paper is not too thick or curled. (See Acceptable paper and other
media on page 8.)
Printing appears dirty or ink seems
to run.
Make sure you are using the recommended types of paper. (See Acceptable
paper and other media on page 8.) Don't handle the paper until the ink is dry.
Stains appear on the reverse side
or at the bottom of the page.
Make sure the printer platen is not dirty with ink. (See Cleaning the machine printer
platen on page 100.)
Make sure you are using the paper support flap. (See Loading paper and other
media on page 12.)
The machine prints dense lines on
the page.
Check Reverse Order in the Basic tab of the printer driver.
The printouts are wrinkled. In the printer driver Basic tab, click Settings, and uncheck Bi-Directional
Printing.
Cannot perform ‘2 in 1
’ or ‘4 in 1 ’
printing.
Check that the paper size setting in the application and in the printer driver are the
same.
Print speed is too slow. Try changing the printer driver setting. The highest resolution needs longer data
processing, sending and printing time. Try the other quality settings in the printer
driver Basic tab. Also, click the Settings, and make sure you uncheck Colour
Enhancement.
Turn the borderless feature off. Borderless printing is slower than normal printing.
(See Printing for Windows
®
or Printing and Faxing for Macintosh
®
in the Software
User's Guide on the CD-ROM.)
Colour Enhancement is not
working properly.
If the image data is not full colour in your application (such as 256 colour), Colour
Enhancement will not work. Use at least 24 bit colour data with the Colour
Enhancement feature.
Machine feeds multiple pages Make sure the paper is loaded properly in the paper tray. (See Loading paper and
other media on page 12.)
Check that more than two types of paper are not loaded in the paper tray at any
one time.
Printed pages are not stacked
neatly.
Make sure you are using the paper support flap. (See Loading paper and other
media on page 12.)
Printed pages refeed and cause a
paper jam.
Make sure you pull out the paper support until it clicks and unfold the paper
support flap.
Machine does not print from Paint
Brush.
Try setting the Display setting to ‘256 colours.’
Machine does not print from Adobe
Illustrator.
Try to reduce the print resolution. (See Printing for Windows
®
or Printing and
Faxing for Macintosh
®
in the Software User's Guide on the CD-ROM.)
The machine cannot print full pages
of a document.
Out of Memory message occurs.
Reduce the printing resolution. (See Printing for Windows
®
or Printing and Faxing
for Macintosh
®
in the Software User's Guide on the CD-ROM.)
Reduce the complexity of your document and try again. Reduce the graphic
quality or the number of font sizes within your application software.
Printing (continued)
Difficulty Suggestions
Troubleshooting and Routine Maintenance
85
B
Printing Received Faxes
Difficulty Suggestions
Condensed print and white streaks
across the page or the top and
bottom of sentences are cut off.
You probably had a bad connection, with static or interference on the telephone
line. Ask the other party to send the fax again.
Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the
problem is with the sending machine. Try receiving from another fax machine.
Received colour fax prints only in
black and white.
Replace the colour ink cartridges that are empty or nearly empty, and then ask the
other person to send the colour fax again. (See Replacing the ink
cartridges on page 96.)
Left and Right margins are cut off or
a single page is printed on two
pages.
Turn on Auto Reduction. (See Printing a reduced incoming fax on page 33.)
Telephone Line or Connections
Difficulty Suggestions
Dialling does not work. (No dial
tone)
Check that the machine is plugged in and switched on.
Check the line cord connection.
Change the Tone/Pulse setting. (See Quick Setup Guide.)
Lift the external telephone’s handset, (or the machine’s handset or cordless
handset if available), and then dial the number to send a manual fax. Wait to hear
fax receiving tones before pressing Mono Start or Colour Start.
The machine does not answer
when called.
Make sure the machine is in the correct receiving mode for your setup. (See
Receive modes on page 30.) Check for a dial tone. If possible, call your machine
to hear it answer. If there is still no answer, check the telephone line cord
connection. If there is no ringing when you call your machine, ask your telephone
company to check the line.
Receiving Faxes
Difficulty Suggestions
Cannot receive a fax Make sure the machine is in the correct receiving mode for your setup. (See
Receive modes on page 30.)
If you often have interference on the telephone line, try changing the menu setting
of Compatibility to Basic. (See Telephone line interference on page 96.)
If you connect your machine to PBX or ISDN, set the menu setting of Telephone
Line Type to your telephone type. (See Setting the telephone Line
Type on page 36.)
Sending Faxes
Difficulty Suggestions
Cannot send a fax
Make sure that the Fax key is illuminated. (See Entering Fax
mode on page 24.)
Ask the other party to check that the receiving machine has paper.
Print the Transmission Verification Report and check for an error. (See
Reports on page 48.)
86
Transmission Verification Report
says ‘Result:NG’ or
‘Result:ERROR’.
There is probably temporary noise or static on the line. Try sending the fax again.
If you send a PC FAX message and get ‘Result:ERROR’ on the Transmission
Verification Report, your machine may be out of memory. If the problem continues,
ask the telephone company to check your telephone line.
If you often get transmission errors due to possible interference on the telephone
line, try changing the menu setting of Compatibility to Basic. (See Telephone line
interference on page 96.)
If you connect your machine to PBX or ISDN, set the menu setting of Telephone
Line Type to your telephone type. (See BT Call Sign (For U.K. only) on page 36.)
Poor fax send quality. Try changing your resolution to Fine or S.Fine. Make a copy to check your
machine's scanner operation. If the copy quality is not good, clean the scanner.
(See Cleaning the scanner on page 99.)
Vertical black lines when sending.
(MFC-260C only)
If the copy you made shows the same problem, clean the scanner. (See Cleaning
the scanner on page 99.)
Handling Incoming Calls
Difficulty Suggestions
The machine ‘Hears’ a voice as a
CNG Tone.
If Fax Detect is set to on, your machine is more sensitive to sounds. It may
mistakenly interpret certain voices or music on the line as a fax machine calling
and respond with fax receiving tones. Deactivate the machine by pressing
Stop/Exit. Try avoiding this problem by turning Fax Detect to off. (See Fax
Detect on page 33. )
Sending a Fax Call to the machine. If you answered at the machine, press Mono Start and hang up at once. If you
answered on an external or extension telephone, press your Remote Activation
Code (default setting is l51). When your machine answers, hang up.
Custom features on a single line. If you have Call Waiting, Call Waiting/Caller ID, an alarm system or any other
custom feature on a single telephone line with your machine, it may create a
problem sending or receiving faxes.
For example: If you subscribe to Call Waiting or some other custom service and
its signal comes through the line while your machine is sending or receiving a fax,
the signal can temporarily interrupt or disrupt the faxes. Brother's ECM feature
should help overcome this problem. This condition is related to the telephone
system industry and is common to all devices that send and receive information
on a single, shared line with custom features. If avoiding a slight interruption is
crucial to your business, a separate telephone line with no custom features is
recommended.
Menu Setting Difficulties
Difficulty Suggestions
The machine beeps when you try to
access the Setup Receive menu.
If the Fax key is not illuminated, press it to turn on Fax mode. The Setup
Receive setting is available only when the machine is in Fax mode.
Sending Faxes (continued)
Difficulty Suggestions
Troubleshooting and Routine Maintenance
87
B
Copying Difficulties
Difficulty Suggestions
Cannot make a copy
Make sure that the Copy key is illuminated. (See Entering Copy
mode on page 50.)
Vertical streaks appear on copies If you see vertical streaks on copies, clean the scanner. (See Cleaning the
scanner on page 99.)
Poor copy results when using the
ADF (MFC-260C only)
Try using the scanner glass. (See Using the scanner glass on page 7.)
Vertical black line appears in
copies (MFC-260C only)
Black vertical lines on copies are typically caused by dirt or correction fluid on the
glass strip. Clean the glass strip. (See Cleaning the scanner on page 99.)
Scanning Difficulties
Difficulty Suggestions
TWAIN/WIA errors appear when
starting to scan.
Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In
PaperPort™ 11SE with OCR, click File, Scan or Get Photo and click Select to
choose the Brother TWAIN/WIA driver.
Poor scanning results when using
the ADF. (MFC-260C only)
Try using the scanner glass. (See Using the scanner glass on page 7.)
Software Difficulties
Difficulty Suggestions
Cannot install software or print Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair
and reinstall the software.
‘Device Busy’ Make sure the machine is not showing an error message on the LCD.
Cannot print images from
FaceFilter Studio.
To use FaceFilter Studio, you must install the FaceFilter Studio application from
the CD-ROM supplied with your machine. To install FaceFilter Studio see the
Quick Setup Guide.
Also, before you start FaceFilter Studio for the first time, you must make sure your
Brother machine is turned On and connected to your computer. This will allow you
to access all the functions of FaceFilter Studio.
88
PhotoCapture Center™ Difficulties
Difficulty Suggestions
Removable Disk does not work
properly.
1 Have you installed the Windows
®
2000 update? If not, do the following:
1) Unplug the USB cable.
2) Install the Windows
®
2000 update using one of the following methods.
Install MFL-Pro Suite from the CD-ROM. (See the Quick Setup
Guide.)
Download the latest service pack from the Microsoft Web site.
3) Wait about 1 minute after you restart the PC, and then connect the USB
cable.
2 Take out the memory card or USB Flash memory drive and put it back in
again.
3 If you have tried ‘Eject’ from within Windows
®
, take out the memory card or
USB Flash memory drive before you continue.
4 If an error message appears when you try to eject the memory card or USB
Flash memory drive, it means the card is being accessed. Wait a while and
then try again.
5 If all of the above do not work, turn off your PC and machine, and then turn
them on again. (You will have to unplug the power cord of the machine to turn
it off.)
Cannot access Removable Disk
from Desktop icon.
Make sure that you have correctly inserted the memory card or USB Flash
memory drive.
Troubleshooting and Routine Maintenance
89
B
Error messages B
As with any sophisticated office product, errors may occur. If this happens, your machine identifies
the error and shows an error message. The most common error messages are shown below.
You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers
the latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com
.
Error Message Cause Action
BT Call Sign
On
(For UK only)
BT Call Sign is set to ON. You
cannot change the Receive Mode
from Manual to another mode.
Set BT Call Sign to OFF. (See BT Call Sign (For
U.K. only) on page 36.)
Clean Unable
XX
The machine has a mechanical
problem.
—OR—
A foreign objects such as a clip or
ripped paper is in the machine.
Open the scanner cover and remove any foreign
objects inside the machine. If the error message
continues, see Transferring your faxes or Fax
Journal report on page 92 before disconnecting
the machine so you will not lose any important
messages. Then, disconnect the machine from
the power for several minutes and then
reconnect it.
Comm.Error Poor telephone line quality caused
a communication error.
Try sending the fax again or try connecting the
machine to another telephone line. If the
problem continues, call the telephone company
and ask them to check your telephone line.
Cover is Open The scanner cover is not closed
completely.
Lift the scanner cover and then close it again.
The ink cartridge cover is not
completely closed.
Firmly close the ink cartridge cover until it clicks.
Data Remaining
Print data is left in the machine's
memory.
Re-start printing from your computer.
Print data is left in the machine's
memory. The USB cable was
unplugged while the computer was
sending the data to the machine.
Press Stop/Exit. The machine will cancel the job
and clear it from the memory. Try to print again.
Disconnected The other person or other person's
fax machine stopped the call.
Try to send or receive again.
Document Jam The document was not inserted or
fed properly, or the document
scanned from the ADF was too
long.
See Using the ADF (MFC-260C only) on page 6.
See Document jam (MFC-260C
only) on page 93.
High Temperature
The print head is too warm. Allow the machine to cool down.
Hub is Unusable.
A Hub or USB Flash memory drive
with Hub has been connected to the
USB direct interface.
A Hub or USB Flash memory drive with Hub are
not supported. Unplug the device from the USB
direct interface.
90
Init Unable XX
The machine has a mechanical
problem.
—OR—
A foreign object such as a clip or
ripped paper is in the machine.
Open the scanner cover and remove any foreign
objects inside the machine. If the error message
continues, see Transferring your faxes or Fax
Journal report on page 92 before disconnecting
the machine so you will not lose any important
messages. Then, disconnect the machine from
the power for several minutes and then
reconnect it.
Ink Empty Black
Ink Empty
Yellow
Ink Empty
Cyan
Ink Empty
Magent
The indicated ink cartridge is
empty. The machine will stop all
print operations. While memory is
available, black and white faxes will
be stored in the memory. If a
sending machine has a colour fax,
the machine's
‘handshake’ will ask
that the fax be sent as black and
white. If the sending machine has
the ability to convert it, the colour
fax will be stored in the memory as
a black and white fax.
Replace the empty ink cartridges. (See
Replacing the ink cartridges on page 96.)
Low Temperature
The print head is too cold. Allow the machine to warm up.
Media Error The memory card is either
corrupted, improperly formatted, or
there is a problem with the memory
card.
Put the card firmly into the slot again to make
sure it is in the correct position. If the error
remains, check the media drive (slot) of the
machine by putting in another memory card that
you know is working.
Near Empty
Black
Near Empty
Yellw
Near Empty
Cyan
Near Empty
Mgent
The indicated ink cartridge is
running out of ink. If a sending
machine has a colour fax, the
machine's
‘handshake’ will ask that
the fax be sent as black and white.
If the sending machine has the
ability to convert it, the colour fax
will be received into memory as a
black and white fax.
Order a new ink cartridge.
No Caller ID
(U.K. and Ireland
only)
There is no incoming call history.
You have not received any calls,
you have not activated the Caller ID
feature on your machine, or you
have not subscribed to the Caller ID
service from your telephone
company.
If you want to use the Caller ID feature call your
telephone company. (See Caller ID (For U.K.
and Ireland only) on page 37.)
No Cartridge An ink cartridge is not installed
properly.
Take out the ink cartridge and put it in again
seating it properly. (See Replacing the ink
cartridges on page 96.)
No File The memory card or USB Flash
memory drive in the media drive
does not contain a .JPG file.
Put the correct memory card or USB Flash
memory drive into the slot again.
Error Message Cause Action
Troubleshooting and Routine Maintenance
91
B
No Paper Fed The machine is out of paper or
paper is not properly loaded in the
paper tray.
Do one of the following:
Refill the paper in the paper tray, and then
press Mono Start or Colour Start.
Remove the paper and load it again and then
press Mono Start or Colour Start.
The paper is jammed in the
machine.
See Printer jam or paper jam on page 93.
No Response/Busy
The number you dialed does not
answer or is busy.
Verify the number and try again.
Not Registered
You tried to access a Speed Dial
number that is not programmed.
Set up the Speed Dial number. (See Storing
Speed Dial numbers on page 45.)
Out of Memory The machine's memory is full. Fax sending or copy operation in progress
Press Stop/Exit and wait until the other
operations in progress finish and then try again.
Printing operation in progress
Reduce print resolution. (For details, see
Printing for Windows
®
or Printing and Faxing for
Macintosh
®
in the Software User's Guide on the
CD
-ROM.)
Paper Jam Paper is jammed in the machine. Remove the Jam Clear Cover (at the back of the
machine) and pull out the jammed paper. See
Printer jam or paper jam on page 93.
Print Unable
XX
The machine has a mechanical
problem.
—OR—
A foreign object such as a clip or
ripped paper is in the machine.
Open the scanner cover and remove any foreign
objects inside the machine. If the error message
continues, see Transferring your faxes or Fax
Journal report on page 92 before disconnecting
the machine so you will not lose any important
messages. Then, disconnect the machine from
the power for several minutes and then
reconnect it.
Scan Unable
XX
The machine has a mechanical
problem.
—OR—
A foreign object such as a clip or
ripped paper is in the machine.
Open the scanner cover and remove any foreign
objects inside the machine. If the error message
continues, see Transferring your faxes or Fax
Journal report on page 92 before disconnecting
the machine so you will not lose any important
messages. Then, disconnect the machine from
the power for several minutes and then
reconnect it.
Unusable Device
A broken device has been
connected to the USB direct
interface.
Unplug the device from the USB direct interface,
then press Power Save to turn the machine off
and then on again.
Error Message Cause Action
92
Transferring your faxes or Fax
Journal report B
If the LCD shows:
Clean Unable XX
Init Unable XX
Print Unable XX
Scan Unable XX
We recommend transferring your faxes to
another fax machine. (See Transferring faxes
to another fax machine on page 92.)
You can also transfer the Fax Journal report
to see if there are any faxes you need to
transfer. (See Transferring faxes to another
fax machine on page 92.)
Note
If there is an error message on the
machine's LCD, after the faxes have been
transferred, disconnect the machine from
the power source for several minutes, and
then reconnect it.
Transferring faxes to another fax
machine B
If you have not set up your Station ID, you
cannot enter fax transfer mode. (See Setting
your Station ID in the Quick Setup Guide.)
a Press Menu, 9, 0, 1.
b Do one of the following:
If the LCD shows No Data, there
are no faxes left in the machine's
memory.
Press Stop/Exit.
If the LCD shows Enter Fax No.,
enter the fax number to which faxes
will be forwarded.
c Press Mono Start.
Transferring the Fax Journal report to
another fax machine B
If you have not set up your Station ID, you
cannot enter fax transfer mode. (See Setting
your Station ID in the Quick Setup Guide.)
a Press Menu 9, 0, 2.
b Enter the fax number to which the Fax
Journal report will be forwarded.
c Press Mono Start.
Unusable Device
Please Disconnect
USB Device.
A USB device or USB Flash
memory drive that is not supported
has been connected to the USB
direct interface.
(For more information, visit us at
http://solutions.brother.com
.)
Unplug the device from the USB direct interface.
Wrong Paper
Size
Paper is not the correct size. Load the correct size of paper (Letter, Legal or
A4), and then press Mono Start or
Colour Start.
Error Message Cause Action
Troubleshooting and Routine Maintenance
93
B
Document jam
(MFC-260C only) B
Documents can jam in the ADF unit if they are
not inserted or fed properly, or if they are too
long. Follow the steps below to clear a
document jam.
Document is jammed in the top of the
ADF unit
B
a Take out any paper from the ADF that is
not jammed.
b Open the ADF cover.
c Pull the jammed document up and to the
left.
d Close the ADF cover.
e Press Stop/Exit.
Note
To avoid future document jams close the
ADF cover properly by pushing it gently in
the middle.
Document is jammed inside the ADF
unit
B
a Take out any paper from the ADF that is
not jammed.
b Lift the document cover.
c Pull the jammed document out to the
left.
d Close the document cover.
e Press Stop/Exit.
Printer jam or paper jam B
Take out the jammed paper depending on
where it is jammed in the machine. Open and
close the scanner cover to clear the error.
a Pull the paper tray (1) out of the
machine.
1
94
b Pull out the jammed paper (1) and press
Stop/Exit.
If you cannot remove the jammed
paper from the front, or the error
message still appears on the LCD
after you have remove the jammed
paper, please go to the next step.
c Remove the Jam Clear Cover (1). Pull
the jammed paper out of the machine.
CAUTION
Do not place the jam clear cover face down
as shown in the illustration. You may
damage the cover and cause paper jams.
d Put the Jam Clear Cover back on.
Make sure the cover is set properly.
1
1
Troubleshooting and Routine Maintenance
95
B
e Lift the scanner cover (1) from the front
side of the machine until it locks
securely into the open position.
Make sure that there is no jammed
paper left inside the machine.
Check both ends of the print carriage.
Note
If the paper is jammed under the print
head, unplug the machine from the power
source, and then move the print head to
take out the paper.
f Lift the scanner cover to release the
lock (1). Gently push the scanner cover
support down (2) and close the scanner
cover (3).
g Push the paper tray firmly back into the
machine. While holding the paper tray in
place, pull out the paper support until it
clicks and unfold the paper support flap.
Note
Make sure you pull out the paper support
until it clicks.
Dial Tone detection B
When you send a fax automatically, by
default your machine will wait for a fixed
amount of time before it starts to dial the
number. By changing the Dial Tone setting to
Detection you can make your machine dial
as soon as it detects a dial tone. This setting
can save a small amount of time when
sending a fax to many different numbers. If
you change the setting and start having
problems with dialling you should change
back to the default No Detection setting.
a Press Menu, 0, 5.
b Press a or b to choose Detection or
No Detection.
Press OK.
c Press Stop/Exit.
1
96
Telephone line interference B
If you are having problems sending or
receiving a fax due to possible interference
on the telephone line, we recommend that
you adjust the Equalization for compatibility
to reduce the modem speed for fax
operations.
a Press Menu, 2, 0, 2.
b Press a or b to choose Normal (or
Basic).
Basic cuts the modem speed to
9600 bps. Unless interference is a
recurring problem on your telephone
line, you may prefer to use it only
when needed.
Normal sets the modem speed at
14400 bps. (Default)
Press OK.
c Press Stop/Exit.
Note
When you change the compatibility to
Basic, the ECM feature is only available
for colour fax sending.
Routine maintenance B
Replacing the ink cartridges B
Your machine is equipped with an ink dot
counter. The ink dot counter automatically
monitors the level of ink in each of the 4
cartridges. When the machine detects an ink
cartridge is running out of ink, the machine
will tell you with a message on the LCD.
The LCD will tell you which ink cartridge is low
or needs replacing. Be sure to follow the LCD
prompts to replace the ink cartridges in the
correct order.
Even though the machine tells you that an ink
cartridge is empty, there will be a small
amount of ink left in the ink cartridge. It is
necessary to keep some ink in the ink
cartridge to prevent air from drying out and
damaging the print head assembly.
a Open the ink cartridge cover.
If one or more ink cartridges are empty,
for example Black, the LCD shows
Ink Empty Black and
Replace Ink.
Troubleshooting and Routine Maintenance
97
B
b Pull the lock release lever down and
take out the ink cartridge for the colour
shown on the LCD.
c Open the new ink cartridge bag for the
colour shown on the LCD, and then take
out the ink cartridge.
d Remove the protective yellow cap (1).
Improper Setup
DO NOT touch the area shown in the
illustration below.
Note
If the protective yellow caps come off
when you open the bag, the cartridge will
not be damaged.
e Each colour has its own correct position.
Insert the ink cartridge in the direction of
the arrow on the label.
f Lift each lock release lever and push it
until it clicks, and then close the ink
cartridge cover.
1
M
brother
98
g The machine will automatically reset the
ink dot counter.
Note
• If you replaced an ink cartridge, for
example Black, before the LCD shows
Near Empty Black or
Ink Empty Black, the LCD will ask you
to verify that it was a brand new one (Did
You Change Blck?). For each new
cartridge you installed, press 1 (Yes) to
automatically reset the ink dot counter for
that colour. If the ink cartridge you
installed is not a brand new one, be sure
to press 2 (No).
• If the LCD shows No Cartridge after
you install the ink cartridge, check that the
ink cartridges are installed properly.
WARNING
If ink gets in your eyes, wash them out with
water at once and call a doctor if you are
concerned.
CAUTION
DO NOT take out ink cartridges if you do
not need to replace them. If you do so, it
may reduce the ink quantity and the
machine will not know the quantity of ink left
in the cartridge.
DO NOT touch the cartridge insertion slots.
If you do so, the ink may stain your skin.
If ink stains your skin or clothing, wash with
soap or detergent at once.
If you mix the colours by installing an ink
cartridge in the wrong position, clean the
print head several times after correcting the
cartridge installation.
Once you open an ink cartridge, install it in
the machine and use it up within six months
of installation. Use unopened ink cartridges
by the expiration date written on the
cartridge package.
DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out
of the cartridge.
Brother multifunction machines are designed
to work with ink of a particular specification
and will work to a level of optimum
performance when used with genuine
Brother Branded ink cartridges. Brother
cannot guarantee this optimum performance
if ink or ink cartridges of other specifications
are used. Brother does not therefore
recommend the use of cartridges other than
genuine Brother Branded cartridges or the
refilling of empty cartridges with ink from
other sources. If damage is caused to the
print head or other parts of this machine as a
result of using incompatible products with
this machine, any repairs required as a result
may not be covered by the warranty.
Cleaning the outside of the
machine B
CAUTION
Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine will
damage the outside surface of the machine.
DO NOT use cleaning materials that
contain ammonia.
DO NOT use isopropyl alcohol to remove dirt
from the control panel. It may crack the panel.
Troubleshooting and Routine Maintenance
99
B
Clean the outside of the machine as
follows:
B
a Pull the paper tray (1) completely out of
the machine.
b Wipe the outside of the machine with a
soft cloth to remove dust.
c Lift the output paper tray cover and
remove anything that is stuck inside the
paper tray.
d Wipe the inside and outside of the paper
tray with a soft cloth to remove dust.
e Close the output paper tray cover and
put the paper tray firmly back in the
machine.
Cleaning the scanner B
a Lift the document cover (1). Clean the
scanner glass (2) and the white
plastic (3) with a soft lint-free cloth
moistened with a non-flammable glass
cleaner.
b (MFC-260C only)
In the ADF unit, clean the white bar (1)
and the glass strip (2) with a soft lint-free
cloth moistened with a non-flammable
glass cleaner.
Note
In addition to cleaning the glass strip with
a non-flammable glass cleaner, run your
finger tip over the glass strip to see if you
can feel anything on it. If you feel dirt or
debris, clean the glass strip again
concentrating on that area. You may need
to repeat the cleaning process three or
four times. To test, make a copy after each
cleaning.
1
1
3
2
1
2
100
Cleaning the machine printer
platen B
WARNING
Unplug the machine from the electrical
socket before cleaning the printer
platen (1).
a Clean the machine printer platen (1) and
the area around it, wiping off any
scattered ink with a soft, dry lint-free
cloth.
Cleaning the Paper Pick-up
Roller B
a Pull the paper tray completely out of the
machine.
b Unplug the machine from the electrical
socket and remove the Jam Clear
Cover (1).
CAUTION
Do not place the jam clear cover face down
as shown in the illustration. You may
damage the cover and cause paper jams.
1
1
Troubleshooting and Routine Maintenance
101
B
c Clean the Paper Pick-up Roller (1) with
isopropyl alcohol on a cotton swab.
d Put the Jam Clear Cover back on.
Make sure the cover is set properly.
e Put the paper tray firmly back in the
machine.
f Re-connect the power cord.
Cleaning the print head B
To maintain good print quality, the machine
will automatically clean the print head. You
can start the cleaning process manually if
there is a print quality problem.
Clean the print head and ink cartridges if you
get a horizontal line in the text or graphics on
your printed pages. You can clean Black only,
three colours at a time
(Yellow/Cyan/Magenta), or all four colours at
once.
Cleaning the print head consumes ink.
Cleaning too often uses ink unnecessarily.
CAUTION
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
a Press Ink Management.
b Press a or b to choose Cleaning.
Press OK.
c Press a or b to choose Black, Color or
All.
Press OK.
The machine cleans the print head.
When cleaning is finished, the machine
will go back to standby mode
automatically.
Note
If you clean the print head at least five
times and the print has not improved, call
your Brother dealer.
Checking the print quality B
If faded or streaked colours and text appear
on your output, some of the nozzles may be
clogged. You can check this by printing the
Print Quality Check Sheet and looking at the
nozzle check pattern.
a Press Ink Management.
b Press a or b to choose Test Print.
Press OK.
c Press a or b to choose
Print Quality.
Press OK.
d Press Colour Start.
The machine begins printing the Print
Quality Check Sheet.
e Check the quality of the four colour
blocks on the sheet.
Is Quality OK?
1.Yes 2.No
1
102
f Do one of the following:
If all lines are clear and visible, press
1 to choose Yes, and go to step j.
If you can see missing short lines as
shown below, press 2 to choose No.
g The LCD asks you if the print quality is
OK for black and three colours.
Black OK?
1.Yes 2.No
Press 1 (Yes) or 2 (No).
h The LCD asks you if you want to start
cleaning.
Start Cleaning?
1.Yes 2.No
Press 1 (Yes).
The machine starts cleaning the print
head.
i After cleaning is finished, press
Colour Start.
The machine starts printing the Print
Quality Check Sheet again and then
returns to step e.
j Press Stop/Exit.
If you repeat this procedure at least five
times and the print quality is still poor,
replace the ink cartridge for the clogged
colour.
After replacing the ink cartridge, check
the print quality. If the problem still
exists, repeat the cleaning and test print
procedures at least five times for the
new ink cartridge. If ink is still missing,
call your Brother dealer.
CAUTION
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
Note
OK Poor
i
When a print head
nozzle is clogged
the printed
sample looks like
this.
After the print
head nozzle is
cleaned, the
horizontal lines
are gone.
Troubleshooting and Routine Maintenance
103
B
Checking the print alignment B
You may need to adjust the print alignment
after transporting the machine if your printed
text becomes blurred or images become
faded.
a Press Ink Management.
b Press a or b to choose Test Print.
Press OK.
c Press a or b to choose Alignment.
Press OK.
d Press Mono Start or Colour Start.
The machine starts printing the
Alignment Check Sheet.
Is Alignment OK?
1.Yes 2.No
e Check the 600 dpi and 1200 dpi test
prints to see if number 5 most closely
matches number 0.
If the number 5 samples of both the
600 dpi and 1200 dpi test prints are
the best matches, press 1 (Yes) to
finish the Alignment Check, and go to
step h.
If another test print number is a
better match for either 600 dpi or
1200 dpi, press 2 (No) to choose it.
f For 600 dpi, press the number of the test
print that most closely matches the
number 0 sample (1-8).
600dpi Adjust
Select Best #5
g For 1200 dpi, press the number of the
test print that most closely matches the
number 0 sample (1-8).
1200dpi Adjust
Select Best #5
h Press Stop/Exit.
Checking the ink volume B
You can check the ink that is left in the
cartridge.
a Press Ink Management.
b Press a or b to choose Ink Volume.
Press OK.
The LCD shows the ink volume.
c Press a or b to choose the colour you
want to check.
d Press Stop/Exit.
Note
You can check the ink volume from your
computer. (See Printing for Windows
®
or
Printing and Faxing for Macintosh
®
in the
Software User's Guide on the CD-ROM.)
104
Machine Information B
Checking the serial number B
You can see the machine’s serial number on
the LCD.
a Press Menu, 6, 1.
1.Serial No.
b Press OK.
XXXXXXX
c Press Stop/Exit.
Packing and shipping
the machine
B
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
properly, you could void your warranty.
CAUTION
It is important to allow the machine to ‘park’
the print head after a print job. Listen
carefully to the machine before unplugging
it to make sure that all mechanical noise
has stopped. Not allowing the machine to
finish this parking process may lead to print
problems and possible damage to the print
head.
a Open the ink cartridge cover.
b Pull the lock release levers down and
take out all the ink cartridges. (See
Replacing the ink
cartridges on page 96.)
Troubleshooting and Routine Maintenance
105
B
c Install the yellow protective part, lift each
lock release lever and push it until it
clicks, and then close the ink cartridge
cover.
CAUTION
If you are not able to find the yellow
protective parts, DO NOT remove the ink
cartridges before shipping. It is essential
that the machine be shipped with either the
yellow protective parts or the ink cartridges
in position. Shipping without them will
cause damage to your machine and may
void your warranty.
d Unplug the machine from the telephone
wall socket and take the telephone line
cord out of the machine.
e Unplug the machine from the electrical
socket.
f Using both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover until it locks securely into
the open position. Then unplug the
interface cable from the machine, if it is
connected.
g Lift the scanner cover (1) to release the
lock. Gently push the scanner cover
support down (2) and close the scanner
cover (3).
106
h Wrap the machine in the bag and put it
in the original carton with the original
packing material.
i Pack the printed materials in the original
carton as shown below. Do not pack the
used ink cartridges in the carton.
j Close the carton and tape it shut.
107
C
C
On-screen
programming
C
Your machine is designed to be easy to use
with LCD on-screen programming using the
menu keys. User-friendly programming helps
you take full advantage of all the menu
selections your machine has to offer.
Since your programming is done on the LCD,
we have created step-by-step on-screen
instructions to help you program your
machine. All you need to do is follow the
instructions as they guide you through the
menu selections and programming options.
Menu table C
You can program your machine by using the
Menu table that begins on page 107. These
pages list the menu selections and options.
Press Menu followed by the menu numbers
to program your machine.
For example, to set beeper volume to Low.
a Press Menu, 1, 4, 2.
b Press a or b to choose Low.
c Press OK.
d Press Stop/Exit.
Memory storage C
Even if there is a power failure, you will not
lose your menu settings because they are
stored permanently. Temporary settings
(such as Contrast, Overseas mode, and so
on) will be lost. You may have to reset the
date and time.
Menu keys C
To access the menu mode:
a Press Menu.
b Choose an option.
Press 1 for General Setup menu.
Press 2 for Fax menu.
Press 3 for Copy menu.
Press 0 for Initial Setup.
You can scroll more quickly through
each menu level by pressing a or b for
the direction you want.
Menu and Features C
Access the menu.
Go to the next menu level.
Accept an option.
Go back to the previous menu
level.
Delete an incorrect letter when
you need to enter text into the
machine.
Scroll through the current menu
level.
Go back to the previous menu
level.
Exit the menu.
108
c Press OK when that option appears on
the LCD.
The LCD will then show the next menu
level.
d Press a or b to scroll to your next menu
selection.
e Press OK.
When you finish setting an option, the
LCD shows Accepted.
f Press Stop/Exit.
Menu and Features
109
C
Menu Table C
The menu table will help you understand the menu selections and options that are found in the
machine's programs. The factory settings are shown in Bold with an asterisk.
Choose & OK Choose & OK to accept to exit
Main Menu Submenu Menu Selections Options Descriptions Page
1.General Setup
1.Mode Timer — 0 Sec
30 Secs
1 Min
2 Mins*
5 Mins
Off
Sets the time to return to
Fax mode.
18
2.Paper Type — Plain Paper*
Inkjet Paper
Brother Photo
Other Photo
Transparency
Sets the type of paper in
the paper tray.
18
3.Paper Size — Letter
Legal
A4*
A5
10x15cm
Sets the size of the paper
in the paper tray.
18
The factory settings are shown in Bold with an asterisk.
110
1.General Setup
(Continued)
4.Volume 1.Ring Off
Low
Med*
High
Adjusts the ring volume. 19
2.Beeper Off
Low*
Med
High
Adjusts the volume level
of the beeper.
19
3.Speaker Off
Low
Med*
High
Adjusts the speaker
volume.
19
5.Auto Daylight
— On*
Off
Changes for Daylight
Savings Time
automatically.
20
6.P.Save Setting
— Fax Receive:On*
Fax Receive:Off
Customizes the
Power Save key not to
receive faxes in power
save mode.
17
7.LCD Contrast
— Light
Dark*
Adjusts the contrast of the
LCD.
20
2.Fax
1.Setup Receive
(In Fax mode
only)
1.Ring Delay (Example for the
UK)
00
01
02*
03
04
05
06
07
08
Sets the number of rings
before the machine
answers in Fax Only or
Fax/Tel mode.
32
2.F/T Ring Time 20 Sec
30 Sec*
40 Sec
70 Sec
Sets the F/T
pseudo/double-ring time
in Fax/Tel mode.
32
3.Fax Detect On*
Off
Receives fax messages
without pressing Start.
33
Main Menu Submenu Menu Selections Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
Menu and Features
111
C
2.Fax
(Continued)
1.Setup Receive
(In Fax mode
only)
(Continued)
4.Remote Codes On* (l51, #51)
Off
Allows you to answer all
calls at an extension or
external telephone and
use codes to turn the
machine on or off. You
can personalize these
codes.
42
5.Auto Reduction
On*
Off
Cuts the size of incoming
faxes.
33
6.Memory Receive
On*
Off
Automatically stores any
incoming faxes in its
memory if it runs out of
paper.
34
2.Setup Send
(In Fax mode
only)
1.Contrast Auto*
Light
Dark
Changes the lightness or
darkness of faxes you
send.
27
2.Fax Resolution
Standard*
Fine
S.Fine
Photo
Sets the default resolution
for outgoing faxes.
27
3.Real Time TX Next Fax Only
Off*
On
Sends a fax without using
the memory.
28
4.Overseas Mode On
Off*
If you are having problems
sending faxes overseas,
set this to on.
29
0.Scan Size A4*
Letter
Adjusts the scan area of
the scanner glass to the
size of the document.
25
3.Report Setting
1.XMIT Report On
On+Image
Off*
Off+Image
Sets initial setup for
Transmission Verification
Report and Fax Journal.
2.Journal Period
Off
Every 50 Faxes*
Every 6 Hours
Every 12 Hours
Every 24 Hours
Every 2 Days
Every 7 Days
47
4.Remaining
Jobs
— — Checks which jobs are in
the memory and lets you
cancel chosen jobs.
26
Main Menu Submenu Menu Selections Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
112
2.Fax
(Continued)
0.Miscellaneous
1.TX Lock — Stops unauthorized users
from changing the
machine’s current
settings.
21
2.Compatibility Normal*
Basic
Adjusts the equalization
for transmission
problems.
96
3.BT Call Sign
(U.K Only)
On
Off*
Uses with BT Call Sign. 36
4.Caller ID On*
Off
Display ID
Print Report
View or print a list of the
last 30 Caller IDs stored in
the memory.
37
3.Copy 1.Quality — Best
Fast
Normal*
Chooses the Copy
resolution for your type of
document.
52
2.Brightness — -nnnno+
-nnnon+
-nnonn+*
-nonnn+
-onnnn+
Adjusts the brightness for
copies.
55
3.Contrast — -nnnno+
-nnnon+
-nnonn+*
-nonnn+
-onnnn+
Adjusts the contrast for
copies.
55
Main Menu Submenu Menu Selections Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
Menu and Features
113
C
3.Copy
(Continued)
4.Color Adjust
1.Red R:- nnnno +
R:- nnnon +
R:- nnonn +*
R:- nonnn +
R:- onnnn +
Adjusts the amount of Red
in copies.
55
2.Green G:- nnnno +
G:- nnnon +
G:- nnonn +*
G:- nonnn +
G:- onnnn +
Adjusts the amount of
Green in copies.
3.Blue B:- nnnno +
B:- nnnon +
B:- nnonn +*
B:- nonnn +
B:- onnnn +
Adjusts the amount of
Blue in copies.
4.PhotoCapture 1.Print Quality
— Normal
Photo*
Choose the print quality. 64
2.Paper Type — Plain Paper
Inkjet Paper
Brother Photo
Other Photo*
Choose the paper and
print size.
64
3.Paper Size — Letter
A4
10x15cm*
13x18cm
Choose the paper size. 64
Main Menu Submenu Menu Selections Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
114
4.PhotoCapture
(Continued)
4.Print Size — 10 x 8cm
13 x 9cm
15 x 10cm*
18 x 13cm
20 x 15cm
Choose the print size.
(Appears when A4 or
Letter is chosen in the
Paper Size menu.)
64
5.Brightness —- nnnno +
- nnnon +
- nnonn +*
- nonnn +
- onnnn +
Adjusts the brightness. 64
6.Contrast —- nnnno +
- nnnon +
- nnonn +*
- nonnn +
- onnnn +
Adjusts the contrast. 64
7.Cropping — On*
Off
Crops the image around
the margin to fit the paper
size or print size. Turn this
feature off if you want to
print whole images or
prevent unwanted
cropping.
65
8.Borderless — On*
Off
Expands the printable
area to fit the edges of the
paper.
65
5.Print Reports
1.XMIT Verify
— — Prints a Transmission
Verification Report for
your last transmission.
48
2.Help List — — Prints the Help List so you
can see at-a-glance how
to quickly program your
machine.
48
3.Quick Dial — — Lists name and numbers
stored in the Speed Dial
memory, in numerical
order.
48
4.Fax Journal
— — Lists information about the
last incoming and
outgoing faxes. (TX
means Transmit.) (RX
means Receive.)
48
5.User Settings
— — Lists your settings. 48
6.Machine Info.
1.Serial No. — — Lets you check the serial
number of your machine.
104
Main Menu Submenu Menu Selections Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
Menu and Features
115
C
0.Initial Setup
1.Receive Mode
— Fax Only*
Fax/Tel
External TAD
Manual
Choose the receive mode
that best suits your needs.
30
2.Date&Time — — Puts the date and time on
the LCD and in headings
of faxes you send.
See
Quick
Setup
Guide
3.Station ID — Fax:
Name:
Set your name and fax
number to appear on each
page you fax.
4.Tone/Pulse — Tone*
Pulse
Choose the dialing mode. See
Quick
Setup
Guide
5.Dial Tone — Detection
No Detection*
Turns Dial Tone Detection
on or off.
95
6.Phone Line
Set
— Normal*
PBX
ISDN
Choose the telephone line
type.
36
Main Menu Submenu Menu Selections Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
116
Entering Text C
When you are setting certain menu
selections, such as the Station ID, you may
need to enter text into the machine. Most
number keys have three or four letters printed
on keys. The keys for 0, # and l do not have
printed letters because they are used for
special characters.
By pressing the relevant number key
repeatedly, you can access the character you
want.
Putting spaces
To enter a space in a fax number, press c
once between numbers. To enter a space in
a name, press c twice between characters.
Making corrections
If you entered an incorrect letter and want to
change it, press d to move the cursor under
the incorrect character. Then press
Clear/Back. Re-enter the correct character.
You can also back up and insert letters.
Repeating letters
If you need to enter a letter that is on the
same key as the letter before, press c to
move the cursor to the right before you press
the key again.
Special characters and symbols
Press l, # or 0, and then press d or c to move
the cursor under the special character or
symbol you want. Then press OK to choose
it.
Press
Key
one
time
two
times
three
times
four
times
2 ABC2
3 DEF3
4 GH I 4
5 JKL5
6 MNO6
7 PQRS
8 TUV8
9 WXYZ
Press l for (space) ! " # $ % & ' ( ) l
+ , - . / m
Press # for : ; < = > ? @ [ ] ^ _
Press 0 for Ä Ë Ö Ü À Ç È É 0
117
D
D
General D
Specifications D
Memory Capacity 16 MB
ADF (automatic document
feeder)
Up to 10 pages (MFC-260C only)
Recommended Environment for Best Results:
Temperature: 20° C - 30° C
Humidity: 50% - 70%
Paper: [80 g/m
2
] A4 or Letter size
Paper Tray
100 Sheets [80 g/m
2
]
Printer Type Ink Jet
Print Method Mono:
Colour:
Piezo with 94 × 1 nozzle
Piezo with 94 × 3 nozzles
LCD (liquid crystal display) 16 characters × 1line
Power Source AC 220 to 240V 50/60Hz
Power Consumption (MFC-235C)
Power Save
Mode:
Average 5 W
Standby: Average 7 W
Operating: Average 21 W
(MFC-260C)
Power Save
Mode:
Average 5 W
Standby: Average 8 W
Operating: Average 32 W
118
1
This depends on printing conditions.
Dimensions
(MFC-235C)
(MFC-260C)
Weight 7.3 kg (MFC-235C)
8.0 kg (MFC-260C)
Noise Operating:
50 dB or less
1
Temperature Operating:
Best Print Quality:
10 to 35° C
20 to 33° C
Humidity Operating:
Best Print Quality:
20 to 80% (without condensation)
20 to 80% (without condensation)
398 mm
150 mm
360 mm
443 mm
351 mm
180 mm
398 mm
351 mm
443 mm
370 mm
Specifications
119
D
Print media D
1
Use only transparencies recommended for inkjet printing.
2
For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately
after they exit the machine to avoid smudging.
3
See Paper type and size for each operation on page 10.
Paper Input Paper Tray
Paper type:
Plain paper, inkjet paper (coated paper), glossy paper
2
,
transparencies
12
and envelopes
Paper size:
Letter, Legal, Executive, A4, A5, A6, JIS_B5, envelopes
(commercial No.10, DL, C5, Monarch, JE4),
Photo card, Index card and Post card
3
.
Width: 89 mm (3.5 in) - 216 mm (8.5 in)
Height: 127 mm (5.0 in) - 356 mm (14.0 in)
For more details, see Paper weight, thickness and
capacity on page 11.
Maximum paper tray capacity: Approx. 100 sheets of
80 g/m
2
(20 lb) plain paper
Paper Output Up to 50 sheets of A4 plain paper (face up print delivery to
the output paper tray)
2
120
Fax D
Compatibility ITU-T Group 3
Coding System MH/MR/MMR/JPEG
Modem Speed Automatic Fallback
14,400 bps
Document Size ADF Width: (MFC-260C)
148 mm to 216 mm
ADF Height: (MFC-260C)
148 mm to 355.6 mm
Scanner Glass Width: Max. 216 mm
Scanner Glass Height: Max. 297 mm
Scanning Width 208 mm
Printing Width 204 mm
Greyscale 256 levels
Contrast Control Automatic/Light/Dark
(manual setting)
Resolution Horizontal 8 dot/mm
Vertical
Standard
3.85 line/mm (Mono)
7.7 line/mm (Colour)
Fine
7.7 line/mm (Mono/Colour)
Photo
7.7 line/mm (Mono)
Superfine
15.4 line/mm (Mono)
Speed Dial 40 stations
Groups Up to 6
Broadcasting
1
90 stations
Automatic Redial 3 times at 5 minute intervals
Ring Delay 0, 1, 2, 3, 4, 5, 6, 7 or 8 rings
(1, 2, 3 or 4 rings - Ireland only)
Communication Source Public switched telephone network.
Specifications
121
D
1
Black & White only
2
‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code).
Specifications and printed materials are subject to change without prior notice.
3
‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications
and printed materials are subject to change without prior notice.
Memory Transmission
Up to 200
2
/170
3
pages
Out of Paper Reception
Up to 200
2
/170
3
pages
122
Copy D
1
Based on Brother standard pattern (Fast mode/Stack Copy). Copy speeds vary with the complexity of the document.
Colour/Monochrome Yes/Yes
Document Size ADF Width: (MFC-260C)
148 mm to 216 mm
ADF Height: (MFC-260C)
148 mm to 355.6 mm
Scanner Glass Width: Max. 216 mm
Scanner Glass Height: Max. 297 mm
Copy Speed (MFC-235C)
Mono: Up to 18 pages/minute (A4 paper)
1
Colour: Up to 16 pages/minute (A4 paper)
1
(MFC-260C)
Mono: Up to 20 pages/minute (A4 paper)
1
Colour: Up to 18 pages/minute (A4 paper)
1
Multiple Copies Stacks up to 99 pages (MFC-260C only)
Sorts up to 99 pages (Monochrome only)
Enlarge/Reduce 25% to 400% (in increments of 1%)
Resolution (Monochrome)
Scans up to 600×1200 dpi
Prints up to 1200×1200 dpi
(Colour)
Scans up to 600×1200 dpi
Prints up to 600×1200 dpi
Specifications
123
D
PhotoCapture Center™ D
Note
The MFC-235C only supports a USB Flash memory drive.
1
Memory cards, Adapters and USB Flash memory drive are not included.
2
xD-Picture Card™ Conventional Card from 16MB to 512MB
xD-Picture Card™ Type M from 256MB to 2GB
xD-Picture Card™ Type H from 256MB to 2GB
3
USB 2.0 standard
USB Mass Storage Class from 16 MB to 8 GB
Support format: FAT 12/FAT16/FAT32
4
Progressive JPEG format is not supported.
5
See Paper type and size for each operation on page 10.
Available Media
1
CompactFlash
®
(Type I only)
(Microdrive™ is not compatible)
(Compact I/O card such as Compact LAN card and
Compact Modem card are not supported.)
Memory Stick
®
Memory Stick Pro™
Memory Stick Duo™ with adapter
MultiMediaCard™
Secure Digital™
miniSD™ with adapter
xD-Picture Card™
2
USB flash memory drive
3
Resolution Up to 1200×2400 dpi
File Extension
(Media Format) DPOF, EXIF, DCF
(Image Format)
Photo Print: JPEG
4
Number of Files Up to 999 files
(The folder inside a memory card or USB Flash memory
drive is also counted.)
Folder File must be in the 4th folder level of the memory card or USB
Flash memory drive.
Borderless
Letter, A4, Photo 10×15 cm, Photo 13×18 cm
5
124
PictBridge D
Compatibility Supports the Camera & Imaging Products Association
PictBridge standard CIPA DC-001
Visit http://www.cipa.jp/pictbridge for more information
Interface PictBridge (USB) Port
Specifications
125
D
Scanner D
1
Windows
®
XP in this User’s Guide includes Windows
®
XP Home Edition, Windows
®
XP Professional, and Windows
®
XP Professional x64 Edition.
2
Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows
®
XP and Windows Vista™ (resolution
up to 19200 × 19200 dpi can be chosen by using the Brother scanner utility)
Colour/Monochrome Yes/Yes
TWAIN Compliant
Yes (Windows
®
2000 Professional/XP/XP Professional x64
Edition/Windows Vista™/Windows Vista™ x64 Edition)
Mac OS
®
X 10.2.4 or greater
WIA Compliant
Yes (Windows
®
XP
1
/Windows Vista™)
Colour Depth 36 bit colour Processing (Input)
24 bit colour Processing (Output)
(Actual Input: 30 bit colour/Actual Output: 24 bit colour)
Resolution
Up to 19200 × 19200 dpi (interpolated)
2
Up to 600 × 2400 dpi (optical)
Scanning Speed Colour: up to 6.02 sec.
Mono: up to 3.82 sec.
(A4 size in 100 × 100 dpi)
Document Size ADF Width (MFC-260C): 148 mm to 216 mm
ADF Height (MFC-260C): 148 mm to 355.6 mm
Scanner Glass Width: Max. 216 mm
Scanner Glass Height: Max. 297 mm
Scanning Width 210 mm
Greyscale 256 levels
126
Printer D
1
Based on Brother standard pattern.
A4 size in draft mode.
2
When you set the Borderless feature to On.
3
See Paper type and size for each operation on page 10.
Printer Driver
Windows
®
2000 Professional/XP/XP Professional x64
Edition/Windows Vista™/Windows Vista™ x64 Edition driver
supporting Brother Native Compression mode
Mac OS
®
X 10.2.4 or greater: Brother Ink Driver
Resolution Up to 1200 × 6000 dpi
1200 × 2400 dpi
1200 × 1200 dpi
600 × 600 dpi
600 × 300 dpi
600 × 150 dpi
Print Speed (MFC-235C)
Mono: Up to 25 pages/minute
1
Colour: Up to 20 pages/minute
1
(MFC-260C)
Mono: Up to 27 pages/minute
1
Colour: Up to 22 pages/minute
1
Printing Width
204 mm (210 mm)
2
(A4 size)
Disk-Based Fonts 35 TrueType (Windows only)
Borderless
Letter, A4, A6, Photo Card, Index Card, Post Card
3
Specifications
127
D
Interfaces D
1
Your machine has a full-speed USB 2.0 interface. This interface is compatible with Hi-Speed USB 2.0; however, the
maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1
interface.
2
Third party USB ports are not supported for Macintosh
®
.
USB
A USB 2.0 interface cable that is no longer than 2.0 m.
12
128
Computer requirements D
SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS
Operating Systems
Supported
Functions
Interface
Minimum
Processor
Recommended
RAM
Required
HARD Disk
Space
Windows
®1,5
2000
Professional
Printing,
PC-FAX
Send
4
Scanning,
Removable
Disk
3
USB
Intel
®
Pentium
®
II or
AMD equivalent
256MB 480MB
XP Home
XP Professional
XP Professional
x64 Edition
AMD Opteron™
AMD Athlon™ 64
Intel
®
Xeon™ with
Intel
®
EM64T
Intel
®
Pentium
®
4
with Intel
®
EM64T
512MB
Windows
Vista™
1 GHz 32-bit
(x86) or 64-bit
(x64) processor
1GB 1.1GB
Mac
®6
OS X 10.2.4
or greater
Printing,
PC-FAX
Send
4
Scanning,
Removable
Disk
3
USB
2
PowerPC
G4/G5, Intel
®
Core™ Solo/Duo
PowerPC G3
350MHz
256MB 480MB
Conditions:
1
Microsoft
®
Internet Explorer 5.5 or greater.
2
Third party USB ports are not supported.
3
Removable disk is a function of PhotoCapture
Center™.
4
PC Fax supports black and white faxing only.
5
PaperPort™ 11SE supports Microsoft
®
SP4 or
higher for Windows
®
2000 and SP2 or higher for
XP.
6
Presto!
®
PageManager
®
on the CD-ROM
supports Mac OS X 10.3.9 or higher. For Mac OS
X 10.2.4-10.3.8 Presto!
®
PageManager
®
is
available as a download from the Brother
Solutions Center.
For the latest driver updates, visit www.brother.com.
All trademarks, brand and product names are
property of their respective companies.
Specifications
129
D
Consumable items D
Ink The machine uses individual Black, Yellow, Cyan and Magenta ink
cartridges that are separate from the print head assembly.
Service Life of Ink
Cartridge
Replacement Ink Cartridges
The first time you install the ink cartridges the machine will use extra
ink to fill the ink delivery tubes. This is a one-time process that
enables high quality printing. Afterward, replacement ink cartridges
will print the specified number of pages.
Black - Approximately 350 pages at 5% coverage
Yellow, Cyan and Magenta - Approximately 300 pages at 5% coverage
The above figures assume continuous printing at a resolution of
600 x 600 dpi in normal mode after installing a new ink cartridge.
The number of pages a cartridge will print may change
depending on how often you use the machine and how many
pages you print with each use.
The machine will automatically and periodically clean the print
head assembly, a process that uses a small amount of ink.
When the machine identifies a cartridge as empty there may be
a small amount of ink left in it. This is necessary to prevent air
from drying out and damaging the print head assembly.
Replacement
Consumables
<Black> LC970BK, <Cyan> LC970C, <Magenta>LC970M,
<Yellow> LC970Y
What is Innobella™?
Innobella™ is a range of genuine consumables offered by Brother.
The name "Innobella™" derives from the words "Innovation" and
"Bella" (meaning "Beautiful" in Italian) and is a representation of the
"innovative" technology providing you with "beautiful“and “long
lasting” print results.
When you print photo images, Brother recommends Innobella™
glossy photo paper (BP61GL series) for high quality. Brilliant prints
are made easier with Innobella™ Ink and paper.
130
E
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
Glossary E
ADF (automatic document feeder)
The document can be placed in the ADF
and scanned one page at a time
automatically.
Auto Reduction
Reduces the size of incoming faxes.
Automatic fax transmission
Sending a fax without picking up the
handset of an external telephone.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Backup Print
Your machine prints a copy of every fax
that is received and stored in memory.This
is a safety feature so you will not lose
messages during a power failure.
Beeper Volume
Volume setting for the beep when you
press a key or make an error.
Brightness
Changing the Brightness makes the whole
image lighter or darker.
Broadcasting
The ability to send the same fax message
to more than one location.
Caller ID
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.
CNG tones
The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
Coding method
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.
Communication error (Comm. Error)
An error during fax sending or receiving,
usually caused by line noise or static.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Contrast
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Dual Access
Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax from memory or
receiving or printing an incoming fax.
ECM (Error Correction Mode)
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Extension telephone
A telephone using the same line as your
fax but plugged into a separate wall
socket.
External telephone
A TAD (telephone answering device) or
telephone that is connected to your
machine.
Glossary
131
E
F/T Ring Time
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
Fax Detect
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
Fax Journal
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
Fax tones
The signals sent by sending and receiving
fax machines while communicating
information.
Fax/Tel
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
Fine resolution
Resolution is 203 × 196 dpi. It is used for
small print and graphs.
Greyscale
The shades of grey available for copying,
scanning and faxing photographs.
Group number
A combination of Speed Dial numbers that
are stored in a Speed Dial location for
Broadcasting.
Help list
A printout of the complete Menu table that
you can use to program your machine
when you do not have the User's Guide
with you.
Innobella™
Innobella™ is a range of genuine
consumables offered by Brother. For best
quality results Brother recommends
Innobella™ Ink and Paper.
Journal Period
The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.
LCD (liquid crystal display)
The display screen on the machine that
shows interactive messages during
On-Screen Programming and shows the
date and time when the machine is idle.
Manual fax
When you lift the handset of your external
telephone you can hear the receiving fax
machine answer before you press Mono
or Colour to begin sending.
Menu mode
Programming mode for changing your
machine's settings.
OCR (optical character recognition)
The bundled ScanSoft™ PaperPort™
11SE with OCR or
Presto!
®
PageManager
®
software
application converts an image of text to
text you can edit.
Out of Paper Reception
Receives faxes into the machine's
memory when the machine is out of paper.
Overseas Mode
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas telephone lines.
Pause
Allows you to place a 3.5 second delay in
the dialing sequence stored on
Speed Dial numbers. Press
Redial/Pause as many times as needed
for longer pauses.
Photo resolution (Mono only)
A resolution setting that uses varying
shades of grey for the best representation
of photographs.
132
PhotoCapture Center™
Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.
PictBridge
Allows you to print photos directly from
your digital camera at high resolution for
photo quality printing.
Pulse
A form of rotary dialing on a telephone
line.
Quick Dial List
A listing of names and numbers stored in
Speed Dial memory, in numerical order.
Real Time Transmission
When memory is full, you can send faxes
in real time.
Remaining jobs
You can check which jobs are waiting in
memory and cancel jobs individually.
Remote Activation Code
Press this code (l 5 1) when you answer
a fax call on an extension or external
telephone.
Remote Deactivation Code
(For Fax/Tel mode only)
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension telephone by pressing this
code (# 5 1).
Resolution
The number of vertical and horizontal lines
per inch. See: Standard, Fine, Super Fine
and Photo.
Ring Delay
The number of rings before the machine
answers in Fax Only and Fax/Tel
mode.
Ring Volume
Volume setting for the machine's ring.
Scanning
The process of sending an electronic image
of a paper document into your computer.
Search
An electronic, numerical or alphabetical
listing of stored Speed Dial and Group
numbers.
Speed Dial
A pre-programmed number for easy
dialing. You must press the Speed Dial, #,
and the two digit code, and Mono or
Colour to start the dialing process.
Standard resolution
203 × 97 dpi. It is used for regular size text
and quickest transmission.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Super Fine resolution (Mono only)
392 × 203 dpi. Best for very small print
and line art.
TAD (telephone answering device)
You can connect an external TAD to your
machine.
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Tone
A form of dialing on the telephone line
used for Touch Tone telephones.
Transmission
The process of sending faxes over the
telephone lines from your machine to the
receiving fax machine.
User Settings
A printed report that shows the current
settings of the machine.
Xmit Report (Transmission Verification
Report)
A listing for each fax sent, that shows its
date, time and number.
Index
133
F
F
A
ADF (automatic document feeder) ...... 6, 24
Answering machine (TAD)
.......................38
connecting
............................................39
Apple
®
Macintosh
®
See Software User's Guide on the
CD-ROM.
..................................................
Automatic
fax receive
............................................30
Fax Detect
.........................................33
B
Broadcasting ............................................25
setting up Groups for
............................46
C
Caller ID ...................................................37
print list
.................................................38
view list
.................................................38
Cancelling
jobs awaiting redial
...............................29
Cleaning
paper pick-up roller
.............................100
print head
............................................101
printer platen
.......................................100
scanner
.................................................99
Connecting
external TAD
.........................................38
external telephone
................................40
Consumable items
.................................129
Control panel overview
..............................4
ControlCenter
See Software User's Guide on the
CD-ROM.
..................................................
Copy
color adjustment
...................................55
Enlarge/Reduce
....................................52
enter Copy mode
..................................50
key
........................................................51
multiple
.................................................50
paper
.....................................................56
single
....................................................50
sort
........................................................54
temporary settings
................................51
using ADF
...............................................6
using scanner glass
................................7
Copy Options key (copying)
paper size
............................................. 56
paper type
............................................ 56
Cordless telephone
................................. 42
Custom telephone features on
a single line
............................................. 86
D
Dialing
a pause
................................................ 44
access codes and credit card
numbers
.........................................45, 46
Groups
................................................. 25
manual
................................................. 43
Direct printing
from a non-PictBridge camera
............. 68
from a PictBridge camera
..................... 66
Dual Access
............................................ 28
E
Envelopes ....................................10, 11, 14
Error messages on LCD
.......................... 89
Comm. Error
......................................... 89
Init. Unable
........................................... 90
Ink Empty
............................................. 90
Near Empty
.......................................... 90
No Paper Fed
....................................... 91
Not Registered
..................................... 43
Out of Memory
...............................28, 91
Print Unable
......................................... 91
Scan Unable
......................................... 91
Extension telephone, using
...............41, 42
External telephone, connecting
............... 40
F
Fax codes
changing
............................................... 42
Remote Activation Code
................33, 40
Remote Deactivation Code
............40, 42
Fax Detect
............................................... 33
Fax, from PC
See Software User's Guide on the
CD-ROM.
.................................................
134
Fax, stand-alone
receiving
................................................30
at end of conversation
........................31
difficulties
.................................... 83, 85
F/T Ring Time, setting
........................32
from extension telephone
............ 40, 42
Receive Mode, choosing
....................30
reducing to fit on paper
......................33
Ring Delay, setting
.............................32
telephone line interference
.................96
sending
.................................................24
Broadcasting
......................................25
Cancelling from memory
....................29
contrast
..............................................27
enter Fax mode
..................................24
from ADF(MFC-260C only)
................24
from memory (Dual Access)
..............28
from scanner glass
.............................24
manual
...............................................29
overseas
............................................29
Real Time Transmission
....................28
Resolution
..........................................27
telephone line interference
.................96
Fax/Tel mode
answering at extension
telephones
..................................... 40, 42
double-ringing (voice calls)
...................32
F/T Ring Time
.......................................32
Fax Receive Code
......................... 40, 42
Ring Delay
............................................32
Telephone Answer Code
............... 40, 42
G
Greyscale ...................................... 120, 125
Groups for Broadcasting
..........................46
H
Help
LCD messages
...................................107
using menu keys
..............................107
Menu Table
................................ 107, 109
I
Ink cartridges
checking ink volume
............................103
ink dot counter
......................................96
replacing
...............................................96
Innobella™
.............................................129
J
Jacks
EXT
external telephone
............................. 38
TAD (answering machine)
................. 38
Jams
document
.............................................. 93
paper
.................................................... 93
L
LCD (liquid crystal display) .................... 107
Contrast
................................................ 20
Help List
............................................... 48
M
Macintosh
®
See Software User's Guide on the
CD-ROM.
..................................................
Maintenance, routine
............................... 96
replacing ink cartridges
........................ 96
Manual
dialing
................................................... 43
receive
.................................................. 30
transmission
......................................... 29
Memory Storage
.................................... 107
Menu Table
........................................... 107
Mode, entering
Copy
..................................................... 50
Fax
....................................................... 24
PhotoCapture
......................................... 4
Scan
....................................................... 4
Multi-line connections (PBX)
................... 39
O
Out of Memory message .............28, 29, 91
P
Packing the machine ............................. 104
Paper
.................................................8, 119
capacity
................................................ 11
document size
...................................... 24
loading
.................................................. 12
size
.................................................10, 18
size of document
.................................... 6
type
.................................................10, 18
135
F
PaperPort™ 11SE with OCR
See Software User's Guide on the
CD-ROM and Help in the PaperPort™
11SE application to access
How-to-Guides.
.........................................
PhotoCapture Center™
CompactFlash
®
.....................................58
DPOF printing
.......................................63
from PC
See Software User's Guide on the
CD-ROM.
...............................................
Memory Stick Pro™
..............................58
Memory Stick
®
......................................58
MultiMediaCard™
.................................58
Print settings
Brightness
..........................................64
Paper type & size
...............................64
SecureDigital™
.....................................58
specifications
......................................123
xD-Picture Card™
.................................58
PictBridge
DPOF Printing
.......................................67
Power failure
..........................................107
Print
area
.......................................................16
difficulties
....................................... 83, 85
drivers
.................................................126
images
..................................................62
improving quality
.................................101
paper jams
............................................93
reports
...................................................48
resolution
............................................126
specifications
......................................126
Printing
images
..................................................62
on small paper
......................................15
See Software User’s Guide on the
CD-ROM.
..................................................
Programming your machine
...................107
Q
Quick Dial
access codes and credit card
numbers
................................................46
Broadcasting
.........................................25
using Groups
.....................................25
Group dial
changing
............................................45
setting up Groups for Broadcasting
...46
Search
.................................................. 43
Speed Dial
changing
............................................ 45
setting up
........................................... 45
using
.................................................. 43
R
Receive Mode ......................................... 30
External TAD
........................................ 30
Fax Only
............................................... 30
Fax/Tel
................................................. 30
Manual
................................................. 30
Redial/Pause
........................................... 44
Reducing
copies
................................................... 52
incoming faxes
..................................... 33
Reports
.................................................... 47
Caller ID List
......................................... 38
Fax Journal
.......................................... 48
Journal Period
................................... 47
Help List
............................................... 48
how to print
........................................... 48
Quick Dial List
...................................... 48
Transmission Verification
...............47, 48
User Settings
........................................ 48
Resolution
copy
.................................................... 122
fax
...................................................... 120
print
.................................................... 126
scan
.................................................... 125
setting for next fax
................................ 27
Ring Delay, setting
.................................. 32
S
Safety Instructions ................................... 78
Scanner glass
cleaning
................................................ 99
using
....................................................... 7
Scanning
See Software User's Guide on the
CD-ROM.
.................................................
Serial Number
how to find
.............................See inside front cover
Shipping the machine ............................ 104
Speed Dial
changing
............................................... 45
setting up
.............................................. 45
136
T
TAD (telephone answering device),
external
............................................. 30, 38
connecting
...................................... 38, 39
receive mode
........................................30
recording OGM
.....................................39
Telephone line
connections
...........................................39
difficulties
..............................................85
interference
...........................................96
multi-line (PBX)
.....................................39
Temporary copy settings
..........................51
Text, entering
.........................................116
special characters
...............................116
Transparencies
...................... 8, 9, 11, 119
Troubleshooting
.......................................83
checking ink volume
............................103
document jam
.......................................93
error messages on LCD
........................89
if you are having difficulty
copying
...............................................87
incoming calls
....................................86
PhotoCapture Center™
.....................88
printing
...............................................83
printing received faxes
.......................85
receiving faxes
...................................85
scanning
.............................................87
sending faxes
.....................................85
software
.............................................87
telephone line or connections
............85
paper jam
..............................................93
print quality
..........................................101
TX Lock
turning on/off
.........................................22
V
Volume, setting
beeper
...................................................19
ring
........................................................19
speaker
.................................................19
W
Windows
®
See Software User's Guide on the
CD-ROM.
..................................................
Visit us on the World Wide Web
http://www.brother.com
This machine is approved for use in the country of purchase only. Local Brother companies or their
dealers will only support machines purchsed in their own countries.
UK/IRE/GEN/SAF
… 143 …

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Brother-MFC-235C

  • ik heb de inkt vervangen maar bij het level geeft de printer nog steeds aan dat het niveau minimaal is.
    Ik probeer via de optie Inkt de printkop te reinigen maar zie deze niet op het scherm verschijnen.
    Ik blijf de melding Routineonderhoud krijgen
    Hoe los ik dit op? Gesteld op 8-6-2022 om 10:35

    Reageer op deze vraag Misbruik melden

  • Brother MFC-235C. Een ouwetje dat wel, maar kopiëren, scannen, afdrukken (van die twee functies) nog heel goed. Nu met glasvezelaansluiting en dus niet mogelijk om de fax aan te sluiten op ADSL, krijg ik hem onder Windows 10 niet aan de praat, althans niet vanaf de computer om een printopdracht uit te voeren
    Informatie:
    • MFC Pro Suite kunnen installeren. Scannen en kopiëren vanuit die suite lukt goed.
    • Printer komt voor onder systeeminformatie en dan 'afdrukken':
    Brother MFC-235C Printer (Kopie 1) USB002
    Brother PC-FAX v.2 USB001
    • Komt niet voor op de lijst van printen en scannen, ook na de zoek opdracht te hebben uitgevoerd
    • door glasvezelmodem kan de FAX niet met het modem verbonden worden (kabelverbinding printer <> modem is niet gelegd).
    • Status Monitor geeft aan dat de Brother MFC-235C Printer (Kopie 1) USB002 offline is, terwijl hij wel aanstaat (in de fax modus). Op het apparaat zelf kan ik enkel schakelen naar: fax - scan - kopie en photo capture.

    Vraag: werkt deze printer zonder de aansluiting van de FAX op een modem en is dat de reden van het niet kunnen uitvoeren van een printopdracht? Of toch een driver probleem?

    (Voorbeeld:)
    Word document, opdracht 'Bestand afdrukken', staat de Brother MCF-235C Printer (Kopie 1) als offline en daaronder Brother PC-FAX v.2 (USB001) als gereed. Ik zou dus de Brother MFC-235C (Kopie 1) als standaardprinter moeten kunnen instellen, misschien dat het euvel dan verholpen zou zijn, maar doordat hij niet in de lijst van printen en scannen voorkomt en binnen de systeeminformatie geen aanpassingen kunnen worden gedaan, ben ik nu aan het eind van mijn latijn ;-)

    Wie helpt! Bij voorbaat dank voor het willen meedenken
    Gesteld op 18-6-2020 om 07:37

    Reageer op deze vraag Misbruik melden

  • hij print niet uit omdat hij geen papier pakt bij printen of kopieeren er wel genoeg inzit Gesteld op 16-12-2017 om 14:18

    Reageer op deze vraag Misbruik melden

  • mijn display is onleesbaar geworden. ik krijg telkens een foutmelding bij het afdrukken, maar ik kan niet zien wat de display me aanraadt te doen. Gesteld op 8-9-2017 om 13:39

    Reageer op deze vraag Misbruik melden

  • Routineonderhoud in gebruikershandleiding Reinig onm.46? Gesteld op 16-6-2016 om 16:53

    Reageer op deze vraag Misbruik melden

  • Ik zit op dit moment met hetzelfde probleem. Kan nergens vinden hoe ik dit op kan lossen. Ben met zeer belangrijke dingen bezig die geprint moet worden. Geantwoord op 2-10-2022 om 16:53

    Waardeer dit antwoord Misbruik melden

  • printer loopt vast met etiketten papier,hoe krijg ik papier er uit van Brother MFC-235C Gesteld op 12-12-2015 om 09:13

    Reageer op deze vraag Misbruik melden
6
12

  • mijn printer mfc-235c print niet maar geeft aan reinigen en onm 46
    wat moet ik doen? Gesteld op 4-5-2015 om 21:47

    Reageer op deze vraag Misbruik melden

  • Ik heb een Brother MFC-235C maar kan niet vinden waar de cartridges zitten. Kan iemand mij helpen? Gesteld op 25-2-2015 om 20:10

    Reageer op deze vraag Misbruik melden

  • In de cartridge zit wel inkt , maar bij het afdrukken komt er geen kleur op papier
    Gesteld op 18-2-2015 om 21:16

    Reageer op deze vraag Misbruik melden

  • Printer print letters vaag en gestreept. machine diverse malen gereinigd en zwarte inkt cartridge vervangen, zonder resultaat, ook de handleiding gevolgd, maar geen succes, wat te doen? Gesteld op 14-1-2015 om 21:15

    Reageer op deze vraag Misbruik melden

    • Dit heb ik ook gehad alles geprobeerd zonder resultaat.
      Printer spanning loos gemaakt op zoek gegaan wat voor printer het zou worden.
      Uit balorigheid na twee dagen het nog een keer geprobeerd, vraag niet waarom
      maar hij deed het weer! En draait na maanden nog steeds. Geantwoord op 14-1-2015 om 23:40

      Waardeer dit antwoord Misbruik melden

  • ik krijg melding bij uiirinten gevraagd; foutmelding /routineonderhoud /reinig onm 46 wat moet ik doen aub?er is niks dat lukt Gesteld op 29-11-2014 om 13:38

    Reageer op deze vraag Misbruik melden

  • storing routine onderhoud?????
    wat moet ik doen
    Gesteld op 28-5-2014 om 19:39

    Reageer op deze vraag Misbruik melden

    • De display melding “reinigen onmogelijk” of “error 46” betekent dat een of meerdere inktabsorberboxen vol zijn. Deze inktabsorberboxen kunt u niet zelf vervangen, dit dient door een Brother technicus uitgevoerd te worden.

      U kunt uw machine ter reparatie aanbieden via uw dealer of direct bij Brother International Nederland B.V.
      Een lijst met Brother dealers vindt u hier Klik op deze LINK

      Vervangen van de inktabsorberboxen zal kosteloos uitgevoerd worden tot 3 jaar na de aankoopdatum.
      Na deze datum zal een bedrag van 25 Euro ex. BTW berekend worden.
      Een en ander is onder voorbehoud van de staat van de machine en eventuele andere mogelijke problemen die door de Brother technicus worden geconstateerd.

      Geantwoord op 11-8-2014 om 13:08

      Waardeer dit antwoord Misbruik melden
18

  • probleemoplossenm; routine onderhoud, on,.46 Gesteld op 28-5-2014 om 18:37

    Reageer op deze vraag Misbruik melden

    • De display melding “reinigen onmogelijk” of “error 46” betekent dat een of meerdere inktabsorberboxen vol zijn. Deze inktabsorberboxen kunt u niet zelf vervangen, dit dient door een Brother technicus uitgevoerd te worden.

      U kunt uw machine ter reparatie aanbieden via uw dealer of direct bij Brother International Nederland B.V.
      Een lijst met Brother dealers vindt u hier Klik op deze LINK

      Vervangen van de inktabsorberboxen zal kosteloos uitgevoerd worden tot 3 jaar na de aankoopdatum.
      Na deze datum zal een bedrag van 25 Euro ex. BTW berekend worden.
      Een en ander is onder voorbehoud van de staat van de machine en eventuele andere mogelijke problemen die door de Brother technicus worden geconstateerd.

      Geantwoord op 11-8-2014 om 13:08

      Waardeer dit antwoord (1) Misbruik melden

  • hoe kan ik mijn printer snel laten printen Gesteld op 28-1-2014 om 17:12

    Reageer op deze vraag Misbruik melden

  • Melding op display: Problemen oplossen zie routineonderhoud Reinig. Zie gebruikershandleiding ONM 46.
    Welke handelingen moet ik verrichten om deze melding weg te krijgen?
    Gesteld op 4-11-2013 om 20:25

    Reageer op deze vraag Misbruik melden

  • ROUTINEONDERHOUD WAT DOEN Gesteld op 18-7-2013 om 14:41

    Reageer op deze vraag Misbruik melden

    • De display melding “reinigen onmogelijk” of “error 46” betekent dat een of meerdere inktabsorberboxen vol zijn. Deze inktabsorberboxen kunt u niet zelf vervangen, dit dient door een Brother technicus uitgevoerd te worden.

      U kunt uw machine ter reparatie aanbieden via uw dealer of direct bij Brother International Nederland B.V.
      Een lijst met Brother dealers vindt u hier Klik op deze LINK

      Vervangen van de inktabsorberboxen zal kosteloos uitgevoerd worden tot 3 jaar na de aankoopdatum.
      Na deze datum zal een bedrag van 25 Euro ex. BTW berekend worden.
      Een en ander is onder voorbehoud van de staat van de machine en eventuele andere mogelijke problemen die door de Brother technicus worden geconstateerd.

      Geantwoord op 11-8-2014 om 13:11

      Waardeer dit antwoord Misbruik melden

  • routine onderhoud
    Gesteld op 4-7-2013 om 10:07

    Reageer op deze vraag Misbruik melden

    • De display melding “reinigen onmogelijk” of “error 46” betekent dat een of meerdere inktabsorberboxen vol zijn. Deze inktabsorberboxen kunt u niet zelf vervangen, dit dient door een Brother technicus uitgevoerd te worden.

      U kunt uw machine ter reparatie aanbieden via uw dealer of direct bij Brother International Nederland B.V.
      Een lijst met Brother dealers vindt u hier Klik op deze LINK

      Vervangen van de inktabsorberboxen zal kosteloos uitgevoerd worden tot 3 jaar na de aankoopdatum.
      Na deze datum zal een bedrag van 25 Euro ex. BTW berekend worden.
      Een en ander is onder voorbehoud van de staat van de machine en eventuele andere mogelijke problemen die door de Brother technicus worden geconstateerd.

      Geantwoord op 11-8-2014 om 13:11

      Waardeer dit antwoord Misbruik melden

  • Melding op displé: Problemen oplossen zie routineonderhoud Reinig. Zie gebruikershandleiding ONM 46.
    Maar ik kan geheel de ONM 46 niet vinden in de handleiding.
    En krijg aan de achterkant de klep niet los.
    Er zit geheel geen papier klem.
    Wat moet ik nu doen? Gesteld op 12-6-2013 om 14:15

    Reageer op deze vraag Misbruik melden

    • De display melding “reinigen onmogelijk” of “error 46” betekent dat een of meerdere inktabsorberboxen vol zijn. Deze inktabsorberboxen kunt u niet zelf vervangen, dit dient door een Brother technicus uitgevoerd te worden.

      U kunt uw machine ter reparatie aanbieden via uw dealer of direct bij Brother International Nederland B.V.
      Een lijst met Brother dealers vindt u hier Klik op deze LINK

      Vervangen van de inktabsorberboxen zal kosteloos uitgevoerd worden tot 3 jaar na de aankoopdatum.
      Na deze datum zal een bedrag van 25 Euro ex. BTW berekend worden.
      Een en ander is onder voorbehoud van de staat van de machine en eventuele andere mogelijke problemen die door de Brother technicus worden geconstateerd.

      Geantwoord op 11-8-2014 om 13:10

      Waardeer dit antwoord (1) Misbruik melden
24

  • rotiene onderhoud in gebruiker onderhoud reinig onm.46

    Gesteld op 23-5-2013 om 19:03

    Reageer op deze vraag Misbruik melden

    • De display melding “reinigen onmogelijk” of “error 46” betekent dat een of meerdere inktabsorberboxen vol zijn. Deze inktabsorberboxen kunt u niet zelf vervangen, dit dient door een Brother technicus uitgevoerd te worden.

      U kunt uw machine ter reparatie aanbieden via uw dealer of direct bij Brother International Nederland B.V.
      Een lijst met Brother dealers vindt u hier Klik op deze LINK

      Vervangen van de inktabsorberboxen zal kosteloos uitgevoerd worden tot 3 jaar na de aankoopdatum.
      Na deze datum zal een bedrag van 25 Euro ex. BTW berekend worden.
      Een en ander is onder voorbehoud van de staat van de machine en eventuele andere mogelijke problemen die door de Brother technicus worden geconstateerd.

      Geantwoord op 11-8-2014 om 13:10

      Waardeer dit antwoord Misbruik melden

  • ik wil alleen de zwart kleur gebruiken hoe do ik dat Gesteld op 2-4-2013 om 18:44

    Reageer op deze vraag Misbruik melden

  • papier vastgelopen Gesteld op 26-12-2012 om 10:31

    Reageer op deze vraag Misbruik melden

    • printer hapert geeft aan dat papierverwijderd moet worden maar dat zit er niet in. natuurlijk wel in de lade. Maakt bij poging tot afdrukken rammelend geluid Geantwoord op 14-3-2013 om 11:22

      Waardeer dit antwoord (9) Misbruik melden

  • problemen oplossen/routineonderzoek
    Gesteld op 3-9-2012 om 23:01

    Reageer op deze vraag Misbruik melden

    • De display melding “reinigen onmogelijk” of “error 46” betekent dat een of meerdere inktabsorberboxen vol zijn. Deze inktabsorberboxen kunt u niet zelf vervangen, dit dient door een Brother technicus uitgevoerd te worden.

      U kunt uw machine ter reparatie aanbieden via uw dealer of direct bij Brother International Nederland B.V.
      Een lijst met Brother dealers vindt u hier Klik op deze LINK

      Vervangen van de inktabsorberboxen zal kosteloos uitgevoerd worden tot 3 jaar na de aankoopdatum.
      Na deze datum zal een bedrag van 25 Euro ex. BTW berekend worden.
      Een en ander is onder voorbehoud van de staat van de machine en eventuele andere mogelijke problemen die door de Brother technicus worden geconstateerd.

      Geantwoord op 11-8-2014 om 13:09

      Waardeer dit antwoord Misbruik melden

  • ik heb mijn pc opgeschoond en moet de printer weer opnieuw installeren maar ben mijn installatie cd kwijt wie kan mij helpen Gesteld op 16-6-2012 om 20:15

    Reageer op deze vraag Misbruik melden

  • wat houdt routineonderhoud in Gesteld op 30-10-2011 om 08:46

    Reageer op deze vraag Misbruik melden

    • De display melding “reinigen onmogelijk” of “error 46” betekent dat een of meerdere inktabsorberboxen vol zijn. Deze inktabsorberboxen kunt u niet zelf vervangen, dit dient door een Brother technicus uitgevoerd te worden.

      U kunt uw machine ter reparatie aanbieden via uw dealer of direct bij Brother International Nederland B.V.
      Een lijst met Brother dealers vindt u hier Klik op deze LINK

      Vervangen van de inktabsorberboxen zal kosteloos uitgevoerd worden tot 3 jaar na de aankoopdatum.
      Na deze datum zal een bedrag van 25 Euro ex. BTW berekend worden.
      Een en ander is onder voorbehoud van de staat van de machine en eventuele andere mogelijke problemen die door de Brother technicus worden geconstateerd.

      Geantwoord op 11-8-2014 om 13:08

      Waardeer dit antwoord Misbruik melden
30

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Vul uw emailadres in en ontvang de handleiding van Brother MFC-235C in de taal/talen: Engels als bijlage per email.

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Andere handleiding(en) van Brother MFC-235C

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