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Brother FAX-1355 Handleiding

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USER’S GUIDE
FAX-1355
FAX-1360
FAX-1460
FAX-1560
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: FAX-1355, FAX-1360, FAX-1460 and
FAX-1560
(Circle your model number)
Serial Number:
1
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product
should you lose your receipt; and
may support an insurance claim by you in the event of product loss
covered by insurance.
© 2006 Brother Industries, Ltd.
i
Approval Information and Compilation and
Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
ii
EC Declaration of Conformity under the R & TTE
Directive
iii
Table of Contents
Section I General
1 General Information 2
Using the documentation.......................................................................................2
Symbols and conventions used in the documentation ....................................2
Control panel overview ..........................................................................................3
2 Loading documents and paper 7
Loading documents ...............................................................................................7
Using the ADF .................................................................................................7
Scanning area ................................................................................................. 8
Handling and using plain paper .............................................................................8
Choosing the right media.................................................................................9
Loading paper......................................................................................................10
How to load paper .........................................................................................10
Printable Area................................................................................................12
3 General setup 13
Power Save mode ...............................................................................................13
Putting your machine in Power Save mode...................................................13
Bringing your machine out of Power Save mode ..........................................13
Power Save setting........................................................................................13
Mode Timer..........................................................................................................14
Paper settings......................................................................................................15
Paper Size .....................................................................................................15
Volume Settings...................................................................................................15
Ring Volume..................................................................................................15
Beeper Volume..............................................................................................15
Speaker Volume............................................................................................16
Automatic Daylight Savings Time........................................................................16
LCD display .........................................................................................................16
LCD Contrast.................................................................................................16
4 Security features 17
TX Lock (FAX-1355 and FAX-1360)....................................................................17
Setting and changing the TX Lock password ................................................17
Turning TX Lock on/off ..................................................................................18
Memory Security (FAX-1460 and FAX-1560)......................................................18
Setting and changing the Memory Security password ..................................19
Turning Memory Security on/off ....................................................................19
iv
Section II Fax
5 Sending a fax 22
Entering Fax mode ..............................................................................................22
Faxing from the ADF ....................................................................................22
Cancelling a fax in progress ..........................................................................22
Broadcasting........................................................................................................22
Cancelling a Broadcast in progress...............................................................23
Additional sending operations..............................................................................23
Sending faxes using multiple settings ...........................................................23
Contrast .........................................................................................................23
Changing Fax Resolution ..............................................................................24
Dual access ...................................................................................................24
Real time transmission ..................................................................................25
Overseas Mode .............................................................................................25
Delayed Faxing..............................................................................................25
Delayed Batch Transmission.........................................................................26
Checking and cancelling waiting jobs............................................................26
Sending a fax manually .................................................................................26
Sending a fax at the end of a conversation ...................................................27
Out of Memory message ...............................................................................27
6 Receiving a Fax 28
Receive modes ....................................................................................................28
Choosing the Receive Mode .........................................................................28
Using receive modes ...........................................................................................30
Fax only .........................................................................................................30
Fax/Tel...........................................................................................................30
Manual...........................................................................................................30
TAD (TAD:Msg Mgr) (FAX-1460 and FAX-1560) ..........................................30
External TAD (FAX-1355 and FAX-1360) .....................................................30
Receive mode settings ........................................................................................31
Ring Delay.....................................................................................................31
F/T Ring Time (Fax/Tel mode only)...............................................................31
Fax Detect .....................................................................................................31
Additional receiving operations............................................................................32
Printing a reduced incoming fax ....................................................................32
Receiving faxes into memory ........................................................................32
Receiving a fax at the end of a conversation.................................................33
Printing a fax from the memory .....................................................................33
v
7 Telephone and External devices 34
Voice Operations ................................................................................................34
Making a telephone call (Not for FAX-1355) .................................................34
Answering calls with the Speaker Phone (FAX-1460 and FAX-1560)...........34
Mute (Not for FAX-1355) ...............................................................................34
Tone or pulse.................................................................................................35
Fax/Tel mode ................................................................................................35
Fax/Tel mode in Power Save condition.........................................................35
Telephone services..............................................................................................36
Caller ID (For U.K. and Ireland only) .............................................................36
Setting the Phone Line Type .........................................................................37
BT Call Sign (For U.K. only) ..........................................................................37
Connecting an external TAD (telephone answering device)................................38
Connections...................................................................................................39
Recording an outgoing message (OGM) on an external TAD.......................39
Multi-line connections (PBX) .........................................................................39
External and extension phones ...........................................................................40
Connecting an external or extension telephone ............................................40
Operation from extension telephones............................................................40
Using extension telephones (For U.K. only) ..................................................41
Using a cordless external telephone (Not for FAX-1560) ..............................42
Using remote codes.......................................................................................42
8 Dialling and storing numbers 43
How to Dial ..........................................................................................................43
Manual dialling...............................................................................................43
One-Touch Dialling........................................................................................43
Speed-Dialling ...............................................................................................43
Search ...........................................................................................................44
Fax Redial .....................................................................................................44
Storing numbers ..................................................................................................44
Storing a pause .............................................................................................44
Storing One-Touch Dial numbers ..................................................................45
Storing Speed-Dial numbers .........................................................................45
Changing One-Touch and Speed-Dial numbers ...........................................45
Setting up Groups for broadcasting...............................................................46
Combining Quick-Dial numbers.....................................................................46
vi
9 Digital TAD (FAX-1460 and FAX-1560) 47
TAD-Mode for internal TAD .................................................................................47
Setting up the TAD ........................................................................................47
Outgoing message (OGM) ............................................................................47
Fax/Tel OGM .................................................................................................48
Activating TAD memory.................................................................................48
Managing your messages ...................................................................................48
Message Indicator .........................................................................................48
Playing voice messages ................................................................................48
Printing fax messages ..................................................................................49
Erasing incoming messages..........................................................................49
Additional TAD operations ..................................................................................50
Setting maximum time for incoming messages .............................................50
Setting toll saver ............................................................................................50
ICM Recording Monitor..................................................................................50
Recording conversation (FAX-1460 only)......................................................50
10 Remote fax options 51
Fax Forwarding....................................................................................................51
Fax Storage .........................................................................................................51
Changing Remote Fax Options ...........................................................................52
Turning off Remote Fax Options ...................................................................52
Remote Retrieval .................................................................................................52
Setting a Remote Access Code.....................................................................52
Using your Remote Access Code..................................................................53
Retrieving fax messages ...............................................................................53
Changing your Fax Forwarding number ........................................................54
Remote fax commands........................................................................................55
11 Printing Reports 57
Fax reports...........................................................................................................57
Transmission Verification Report...................................................................57
Fax Journal (activity report) ...........................................................................57
Reports ................................................................................................................58
How to print a report ......................................................................................58
12 Polling 59
Polling receive .....................................................................................................59
Setup for polling receive ................................................................................59
Setup to receive polling with a secure code ..................................................59
Setup for delayed polling receive ..................................................................60
Sequential polling ..........................................................................................60
Polled transmit.....................................................................................................61
Setup for polled transmit................................................................................61
Setup for polled transmit with secure code....................................................61
vii
Section III Copy
13 Making copies 64
How to copy.........................................................................................................64
Entering Copy mode......................................................................................64
Making a single copy.....................................................................................64
Making multiple copies ..................................................................................64
Stop copying..................................................................................................64
Copy options........................................................................................................65
Changing copy speed and quality .................................................................65
Enlarging or reducing the image copied ........................................................66
Making N in 1 copies .....................................................................................67
Sorting copies using the ADF........................................................................67
Adjusting Brightness and Contrast ................................................................68
Paper options ................................................................................................68
Section IV Appendixes
A Safety and Legal 70
Choosing a location .............................................................................................70
To use the machine safely...................................................................................71
Important safety instructions..........................................................................74
IMPORTANT - For your safety ......................................................................75
EU Directive 2002/96/EC and EN50419........................................................76
Trademarks ...................................................................................................76
B Troubleshooting and Routine Maintenance 77
Troubleshooting...................................................................................................77
If you are having difficulty with your machine................................................77
Error messages ...................................................................................................80
Transferring your faxes or Fax Journal report ...............................................82
Document jam ...............................................................................................83
Printer jam or paper jam ................................................................................84
Dial Tone detection........................................................................................86
Phone line interference..................................................................................86
Routine maintenance...........................................................................................86
Replacing the ink cartridge ............................................................................86
Cleaning the outside of the machine .............................................................88
Cleaning the scanner.....................................................................................89
Cleaning the machine printer platen..............................................................90
Cleaning the paper pick-up roller...................................................................90
Cleaning the print head .................................................................................91
Checking the print quality ..............................................................................91
Checking the print alignment .........................................................................92
Checking the ink volume ...............................................................................93
Machine Information ............................................................................................93
Checking the serial number...........................................................................93
Packing and shipping the machine......................................................................93
viii
C Menu and Features 95
On-screen programming......................................................................................95
Menu table.....................................................................................................95
Memory storage.............................................................................................95
Menu keys ...........................................................................................................96
Menu Table..........................................................................................................97
Entering Text .....................................................................................................103
D Specifications 104
General..............................................................................................................104
Print media.........................................................................................................106
Fax.....................................................................................................................107
Digital TAD (FAX-1460 and FAX-1560).............................................................108
Digital Cordless Handset (FAX-1560)................................................................108
Cordless handset (BCL-D20) ......................................................................108
Battery .........................................................................................................108
Copy ..................................................................................................................109
Consumable items .............................................................................................109
E Glossary 110
FIndex 113
Section I
General I
General Information 2
Loading documents and paper 7
General setup 13
Security features 17
2
1
Using the
documentation
1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
General Information 1
Bold Bold typeface identifies specific
keys on the machine’s control
panel.
Italics Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier
New
Text in the Courier New font
identifies messages on the
LCD of the machine.
Warnings tell you what to do to
prevent possible personal injury.
Electrical Hazard icons alert you to
possible electrical shock.
Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
General Information
3
1
Control panel overview 1
FAX-1355 1
FAX-1360 1
2
10
6
1
7 8
9
11
3
5
4
2
10
6
1
7 8
9
11
3
5
4
Chapter 1
4
FAX-1460 1
FAX-1560 1
2
10
6
1
7 8
9
11
13
12
3
5
4
2
10
6
1
7 8
9
11
13
12
3
5
4
General Information
5
1
1 LCD (liquid crystal display)
Displays messages on the screen to help you
set up and use your machine.
2 One-Touch keys
Instantly accesses your stored Quick-Dial
numbers.
Shift
When held down, lets you access
One-Touch numbers 6 to 10.
3 Fax keys
Redial/Pause
Redials the last number called. It also inserts a
pause when programming quick-dial numbers.
Resolution
Lets you temporarily change the resolution
when sending a fax.
Tel (FAX-1355)
This key is used to have a telephone
conversation after picking up the external
handset in F/T pseudo-ringing.
R (FAX-1355)
Use this key to gain access to an outside
line, or transfer a call to another extension
when the machine is connected to a PBX.
Tel/R (FAX-1360 only)
Use this key to gain access to an outside
line, or transfer a call to another extension
when the machine is connected to a PBX.
Mute (FAX-1360 and FAX-1460)
Puts the current phone call on hold.
Speaker Phone (FAX-1460 and
FAX-1560)
Lets you speak to another party without
lifting the handset.
Mute/Intercom (FAX-1560)
Puts the current phone call on hold.
Also, press this key to speak on the
intercom or to transfer an incoming call to
the cordless handset.
4 Ink Management
Lets you clean the print head, check the print
quality, and check the available ink volume.
5 Copy key
Copy Options
Lets you temporarily change multiple copy
settings when in copy mode.
6Dial Pad
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
The # key lets you temporarily switch the
dialling mode during a telephone call from
Pulse to Tone.
7 Menu keys:
Menu
Lets you access the menu to program your
settings in the machine.
a Search/Speed Dial
Lets you look up and dial numbers that are
stored in the memory.
b R (FAX-1460 and FAX-1560)
Use this key to gain access to an outside
line, or transfer a call to another extension
when the machine is connected to a PBX.
Volume keys
d c
In Fax mode, you can press these keys to
adjust the ring volume.
d
Press to scroll backward to a menu
selection.
a or b
Press to scroll through the menus and
options.
Clear/Back
Press to cancel the current setting.
OK
Lets you store your settings in the machine.
8 Start
Lets you start sending faxes or making
copies in monochrome.
9 Stop/Exit
Stops an operation or exits from a menu.
10 Power Save
Lets you put the machine into Power Save
mode.
Chapter 1
6
11 Mode keys:
Fax
Lets you access Fax mode.
Copy
Lets you access Copy mode.
12 Microphone (FAX-1460 and FAX-1560)
Used by the Speaker Phone feature, and to
record messages.
13 TAD keys (FAX-1460 and FAX-1560)
On/Off
Turns the Telephone Answering Device
(TAD) on or off. Will also flash if you have
new messages.
Erase
Deletes voice/fax messages.
Play/Record (FAX-1460)
Plays voice messages stored in the
memory.
Play (FAX-1560)
Plays voice messages stored in the
memory.
7
2
2
Loading documents 2
You can send a fax and make copies from the
ADF (automatic document feeder).
Using the ADF 2
The ADF can hold up to 20 pages and feeds
each sheet individually. Use standard
80 g/m
2
(20 lb) paper and always fan the
pages before putting them in the ADF.
Recommended environment 2
Document Sizes Supported 2
How to load documents 2
CAUTION
DO NOT pull on the document while it is
feeding.
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.
DO NOT use cardboard, newspaper or
fabric.
Make sure documents written with ink are
completely dry.
a Open the document support (1) and the
document tray (2) and then pull out the
extension (3).
b Fan the pages well. Make sure you put
the documents face down, top edge
first in the ADF until you feel them touch
the feed roller.
c Adjust the paper guides (1) to fit the
width of your documents.
Loading documents and paper 2
Temperature: 20 to 30° C (68 to 86° F)
Humidity: 50% to 70%
Paper:
80 g/m
2
A4 (20 lb LTR)
Length: 127 to 355.6 mm (5 to 14 in.)
Width: 89 to 215.9 mm
(3.5 to 8.5 in.)
Weight:
64 to 90 g/m
2
(17to24lb)
1
2
3
1
Chapter 2
8
Scanning area 2
The figures below show the areas you cannot
scan on paper.
Handling and using
plain paper
2
You can use plain paper only.
To get the best print quality, we suggest using
Brother paper. (See table below.)
If Brother paper is not available in your
country, we recommend testing various
papers before purchasing large quantities.
Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
• Store paper in its original packaging,
and keep it sealed. Keep the paper flat
and away from moisture, direct
sunlight and heat.
Improper Setup
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
1 2 mm (0.08 in.) or longer
• Extremely shiny or highly textured paper
• Paper already printed on by a printer
• Paper that cannot be arranged uniformly
when stacked
• Paper made with a short grain
Paper capacity of the output paper tray
Up to 50 sheets of 20 lb Letter or 80 g/m
2
A4
paper.
Usage Document
Size
Top (1)
Bottom (2)
Left (3)
Right (4)
Fax Letter 3 mm
(0.12 in.)
4 mm
(0.16 in.)
A4 3 mm
(0.12 in.)
3 mm
(0.12 in.)
Copy Letter 3 mm
(0.12 in.)
4 mm
(0.16 in.)
A4 3 mm
(0.12 in.)
3 mm
(0.12 in.)
3
4
1
2
Brother paper
Paper Type Item
A4 Plain BP60PA
1
1
Loading documents and paper
9
2
Choosing the right media 2
Paper type and size for each operation 2
Paper weight, thickness and capacity 2
1
Up to 50 sheets for Legal size paper 80 g/m
2
(20 lb).
Up to 100 sheets of 80 g/m
2
(20 lb) paper.
Paper Type Paper Size Usage
Fax Copy
Cut Sheet Letter 216 × 279 mm (8 1/2 × 11 in.) Yes Yes
A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes
Legal 216 × 356 mm (8 1/2 × 14 in.) Yes Yes
Paper Type Weight Thickness No. of
sheets
Cut
Sheet
Plain Paper
64 to 120 g/m
2
(17 to 32 lb)
0.08 to 0.15 mm (0.003 to 0.006 in.)
100
1
Chapter 2
10
Loading paper 2
How to load paper 2
a If the paper support flap (1) is open,
close it, and then pull the paper tray
completely out of the machine. Open the
output tray cover (2).
b Press and hold the universal guide
release button (1) as you slide out the
front of the paper tray to match the
paper size you are using.
c Press and slide the paper side guides
(1) and paper length guide (2) to fit the
paper size.
d Fan the stack of paper well to avoid
paper jams and misfeeds.
Note
Always make sure the paper is not curled.
e Gently put the paper into the paper tray
print side down and top edge first.
Check that the paper is flat in the tray.
1
2
1
2
1
Loading documents and paper
11
2
f Gently adjust the paper side guides with
both hands and the paper length guide
to fit the paper.
Make sure that the paper guides touch
the edges of the paper.
Note
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
g Close the output paper tray cover (1)
and slide it forward.
h Slowly push the paper tray completely
into the machine.
i While holding the paper tray in place,
pull out the paper support (1) until it
clicks and unfold the paper support
flap (2).
Note
Do not use the paper support flap for
Legal paper.
1
2
1
Chapter 2
12
Printable Area 2
The figure below shows the unprintable areas on cut sheet paper. The machine cannot print in the
shaded areas.
Cut Sheet Paper
Top (1) Bottom (2) Left (3) Right (4)
Cut Sheet 3 mm (0.12 in.) 3 mm (0.12 in.) 4 mm (0.16 in.) 4 mm (0.16 in.)
3
4
1
2
13
3
3
Power Save mode 3
When the machine is idle, you can put the
machine into Power Save mode by pressing
the Power Save key. You can still receive
telephone calls in Power Save mode. For
further information on receiving faxes in the
power save condition, please see the table on
page 13. If you want to do other operations,
you must take the machine out of Power Save
mode.
Note
If you have connected an external
telephone or TAD, it is always available.
Putting your machine in
Power Save mode 3
a Press and hold down the Power Save
key until the LCD shows
Shutting Down.
The LCD light goes off.
Bringing your machine out of
Power Save mode 3
a Press Power Save key.
Note
• Even if you have put the machine into
Power Save mode, it will periodically clean
the print head to preserve print quality.
• If you unplug the AC power cord, no
machine operations will be available.
• You can customize Power Save mode so
that, apart from automatic head cleaning,
no machine operations are available. (See
Power Save setting on page 13.)
Power Save setting 3
You can customize the machine's
Power Save key. The default mode is
Fax Receive:On. Your machine can
receive faxes or calls even when the machine
is in Power Save mode. If you do not want
your machine to receive faxes or calls, turn
this setting to Fax Receive:Off. (See
Power Save mode on page 13)
a Press Menu, 1, 5.
b Press a or b to choose
Fax Receive:On, or
Fax Receive:Off.
Press OK.
c Press Stop/Exit.
1
You cannot receive a fax with Start.
2
(FAX-1360) You can receive telephone calls by lifting
the handset.
3
FAX-1360
4
(FAX-1355) You cannot receive a fax automatically
even if you have set the receive mode to Fax/Tel.
5
Should be set before you switch off the machine.
General setup 3
FAX-1355 and FAX-1360
On/Off
setting
Receive
mode
Available operations
Fax
Receive:
On
12
(factory
setting)
Fax Only
Fax/Tel
3
External
TAD
Fax Receive
Fax Detect
Delayed Fax
5
Fax Forward
5
Fax Storage
5
Remote Retrieval
5
Manual
Fax/Tel
4
Fax Detect
Delayed Fax
5
Fax
Receive:
Off
— No machine operations
will be available other
than cleaning the print
head.
Chapter 3
14
1
You cannot receive a fax with Start.
2
You can receive telephone calls by lifting the handset
or using the cordless handset.
3
FAX-1460
4
(FAX-1560) You cannot receive a fax automatically
even if you have set the receive mode to Fax/Tel.
5
Should be set before you switch off the machine.
Mode Timer 3
The machine has two temporary mode keys
on the control panel: Fax and Copy. You can
change the amount of time the machine takes
after the last Copy operation before it returns
to Fax mode. If you choose Off, the machine
stays in the mode you used last.
a Press Menu, 1, 1.
b Press a or b to choose 0 Sec,
30 Secs, 1 Min, 2 Mins, 5 Mins or
Off.
Press OK.
c Press Stop/Exit.
FAX-1460 and FAX-1560
On/Off
setting
Receive
mode
Available operations
Fax
Receive:
On
12
(factory
setting)
Fax Only
Fax/Tel
3
Fax Receive
Fax Detect
Delayed Fax
5
Fax Forward
5
Fax Storage
5
Remote Retrieval
5
TAD:Msg
Mgr
Fax Receive
Recording of incoming
messages
5
Fax Detect
Delayed Fax
5
Fax Forward
5
Fax Storage
5
Remote Retrieval
5
Manual
Fax/Tel
4
Fax Detect
Delayed Fax
5
Fax
Receive:
Off
— No machine operations
will be available other
than cleaning the print
head.
General setup
15
3
Paper settings 3
Paper Size 3
You can use three sizes of paper for printing
faxes and copies: Letter, Legal and A4. When
you change the size of paper you load in the
machine, you will need to change the paper
size setting at the same time so your machine
can fit an incoming fax on the page.
a Press Menu, 1, 2.
b Press a or b to choose Letter,
Legal or A4.
Press OK.
c Press Stop/Exit.
Volume Settings 3
Ring Volume 3
You can choose a range of ring volume
levels, from High to Off.
While in Fax mode , press d or c
to adjust the volume level. The LCD shows
the current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it.
You can also change the volume through the
menu, by following the instructions below:
Setting the Ring Volume from the
menu
3
a Press Menu, 1, 3, 1.
b Press a or b to choose Low, Med,
High or Off.
Press OK.
c Press Stop/Exit.
Beeper Volume 3
When the beeper is on, the machine will beep
when you press a key, make a mistake or
after you send or receive a fax.
You can choose a range of volume levels,
from High to Off.
a Press Menu, 1, 3, 2.
b Press a or b to choose Low, Med,
High or Off.
Press OK.
c Press Stop/Exit.
Chapter 3
16
Speaker Volume 3
You can choose a range of speaker volume
levels, from High to Off.
a Press Menu, 1, 3, 3.
b Press a or b to choose Low, Med,
High or Off.
Press OK.
c Press Stop/Exit.
(FAX-1460 and FAX-1560)
You can also adjust the speaker volume by
pressing Speaker Phone.
a Press Speaker Phone.
b Press d or c .
This setting will stay until you change it
again.
c Press Speaker Phone.
Note
• You can also adjust the speaker volume
while you are listening to your OGM
(Outgoing Message) and ICMs (Incoming
Messages) by pressing d or c .
• If you turn Incoming Recording Monitor to
OFF (Menu, 2, 7, 3) the Speaker for
screening calls will be disabled and you
won’t hear callers leaving messages. The
volume for other operations can still be
controlled using d or c .
Automatic Daylight
Savings Time
3
You can set the machine to change
automatically for daylight savings time. It will
reset itself forward one hour in the Spring and
backward one hour in the Autumn. Make sure
you have set the correct date and time in the
Date/Time setting.
a Press Menu, 1, 4.
b Press a or b to choose On or Off.
Press OK.
c Press Stop/Exit.
LCD display 3
LCD Contrast 3
You can adjust the LCD contrast for a sharper
and more vivid display. If you are having
difficulty reading the LCD, try changing the
contrast setting.
a Press Menu, 1, 6.
b Press a or b to choose Light or
Dark.
Press OK.
c Press Stop/Exit.
17
4
4
TX Lock
(FAX-1355 and
FAX-1360)
4
TX Lock lets you prevent unauthorized
access to the machine.
You will not be able to schedule Delayed
Faxes or Polling jobs. However, any
pre-scheduled Delayed Faxes will be sent
even if you turn on TX Lock so they will not be
lost.
While TX Lock is On, the following operations
are available:
Receiving faxes
Receiving calls (FAX-1360)
Fax Forwarding
(If Fax Forwarding was already On)
Remote retrieval
(If Fax Storage was already On)
While TX Lock is On, the following operations
are NOT available:
Sending faxes
Copying
Note
If you forget the TX Lock password,
please call your Brother dealer for service.
Setting and changing the
TX Lock password 4
Note
If you have already set the password, you
will not need to set it again.
Setting the password 4
a Press Menu, 2, 0, 1.
b Enter the 4-digit number for the
password.
Press OK.
c When the LCD shows Verify: re-enter
the password.
Press OK.
d Press Stop/Exit.
Changing the TX Lock password 4
a Press Menu, 2, 0, 1.
b Press a or b to choose
Set Password.
Press OK.
c Enter a 4-digit number for the current
password.
Press OK.
d Enter a 4-digit number for the new
password.
Press OK.
e When the LCD shows Verify: re-enter
the password.
Press OK.
f Press Stop/Exit.
Security features 4
Chapter 4
18
Turning TX Lock on/off 4
Turning TX Lock on 4
a Press Menu, 2, 0, 1.
b Press a or b to choose Set TX Lock.
Press OK.
c Enter the registered 4-digit password.
Press OK.
The machine goes offline and the LCD
shows TX Lock Mode.
Turning TX Lock off 4
a Press Menu.
b Enter the registered 4-digit password.
Press OK.
TX lock is automatically turned off.
Note
If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in TX Lock
mode until the registered password is
entered.
Memory Security
(FAX-1460 and
FAX-1560)
4
Memory security lets you prevent
unauthorized access to the macine. You will
not be able to continue to schedule Delayed
Faxes or Polling jobs. However, any pre-
scheduled Delayed Faxes will be sent even if
you turned on Memory Security, so they will
not be lost.
While memory security is On, only the
following operations are available.
Receiving faxes into memory
(limited by memory capacity)
Fax Forwarding
(if Fax forwarding was already On)
Remote Retrieval
(if Fax storage was already On)
Cordless handset (FAX-1560 only)
• Making a call
• Receiving a call
• Viewing Caller ID (with subscriber
service)
While Memory Security is on the following
operations are NOT available:
Printing received faxes
Sending faxes
Copying
Cordless handset (FAX-1560 only)
•Intercom
• Transferring a call
• Registering cordless handsets
Note
• To print the faxes in memory, turn off
Memory Security.
• If you forget the Memory Security
password, please call your Brother dealer.
Security features
19
4
Setting and changing the
Memory Security password 4
Note
If you have already set the password. you
will not need to set it again.
Setting a password for the first time 4
a Press Menu, 2, 0, 1.
b Enter a 4-digit number for the password.
Press OK.
c When the LCD shows Verify:, re-
enter the password.
Press OK.
d Press Stop/Exit.
Changing your Memory Security
password
4
a Press Menu, 2, 0, 1.
b Press a or b to choose
Set Password.
Press OK.
c Enter a 4-digit number for the current
password.
Press OK.
d Enter a 4-digit number for a new
password.
Press OK.
e When the LCD shows Verify:,
re-enter the password.
Press OK.
f Press Stop/Exit.
Turning Memory Security
on/off 4
If you enter the wrong password when
following the instructions below, the LCD will
show Wrong Password. Re-enter the
correct password.
Turning Memory Security on 4
a Press Menu, 2, 0, 1.
b Press a or b to choose
Set Security.
Press OK.
c Enter a 4-digit number for the current
password.
Press OK.
d The machine goes offline and the LCD
shows Secure Mode.
Note
If there is a power failure, the data will stay
in memory for approximately 24 hours.
Turning Memory Security off 4
a Press Menu.
b Enter the registered 4-digit password.
Press OK.
Memory Security is automatically turned
off.
Note
If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in Memory
Security mode until the registered
password is entered.
Chapter 4
20
Section II
Fax II
Sending a fax 22
Receiving a Fax 28
Telephone and External devices 34
Dialling and storing numbers 43
Digital TAD (FAX-1460 and FAX-1560) 47
Remote fax options 51
Printing Reports 57
Polling 59
22
5
Entering Fax mode 5
To enter fax mode, press (Fax), and
the key will glow green.
Faxing from the ADF 5
a Make sure you are in Fax mode .
b Put the document face down in the ADF.
c Dial the fax number.
d Press Start.
The machine starts scanning the
document.
Note
• To cancel, press Stop/Exit.
• If the memory is full, the document will be
sent in real time.
Cancelling a fax in progress 5
If you want to cancel a fax while the machine
is scanning, dialling or sending, press
Stop/Exit.
Broadcasting 5
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups,
One-Touch, Speed-Dial numbers, and up to
50 manually dialled numbers in the same
broadcast.
After the broadcast is finished, a Broadcast
Report will be printed.
a Make sure you are in Fax mode .
b Load your document.
c Enter a number. Press OK.
You can use either a One-Touch, a
Speed-Dial, a Group, or a manually
entered number.
d Repeat c until you have entered all the
fax numbers you wish to broadcast to.
e Press Start.
Note
• If you did not use up any of the numbers
for Groups, you can ‘broadcast’ faxes to
as many as 160 different numbers.
• The available memory will vary depending
on the types of jobs in the memory and the
number of locations used for
broadcasting. If you broadcast to the
maximum numbers available, you will not
be able to use dual access.
• If the memory is full, press Stop/Exit to
stop the job. If more than one page has
been scanned, press Start to send the
portion that is in the memory.
Sending a fax 5
Sending a fax
23
5
Cancelling a Broadcast in
progress 5
a Press Menu, 2, 6.
The LCD will show the fax number being
dialled.
b Press OK.
The LCD will show the job number:
XXXXXXXXX
1.Clear 2.Exit
c Press 1 to clear.
The LCD will then show the Broadcast
job number and 1.Clear 2.Exit.
d To cancel the Broadcast, press 1.
e Press Stop/Exit.
Additional sending
operations
5
Sending faxes using multiple
settings 5
When you send a fax you can choose any
combination of these settings: resolution, contrast,
overseas mode and real time transmission.
a Make sure you are in Fax mode .
b Load your document.
c Choose a setting you want to change.
Press OK.
d Choose one of the options below:
Next
1.Yes 2.No
Press 1 to change another setting.
Press 2 when you have finished
choosing your settings.
e Send the fax as usual.
Contrast 5
If your document is very light or very dark, you
may want to change the contrast. For most
documents the default setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Use Light when sending a light document.
Use Dark when sending a dark document.
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 1.
d Press a or b to choose Auto, Light
or Dark.
Press OK.
Chapter 5
24
Note
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting if you choose Photo as the fax
resolution.
Changing Fax Resolution 5
The quality of a fax can be improved by
changing the fax resolution. Resolution can
be changed for the next fax or for all faxes.
To change the fax resolution for the
next fax
5
a Make sure you are in Fax mode .
b Load your document.
c Press Resolution and then a or b to
select the resolution.
Press OK.
To change the default fax resolution 5
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 2.
c Press a or b to choose the resolution
you want.
Press OK.
Note
You can choose four different resolution
settings for faxes.
Dual access 5
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory or receiving faxes. The
LCD shows the new job number and
available memory.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
Note
If the Out of Memory message appears
while scanning documents, press
Stop/Exit to cancel or Start to send the
scanned pages.
Standard Suitable for most typed
documents.
Fine Good for small print and
transmits a little slower than
Standard resolution.
S.Fine Good for small print or artwork
and transmits slower than Fine
resolution.
Photo Use when the document has
varying shades of grey or is a
photograph. This has the
slowest transmission.
Sending a fax
25
5
Real time transmission 5
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the phone line is
free, the machine will start dialling and
sending.
If the memory is full, the machine will send the
document in real time (even if
Real Time TX is set to Off).
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can set
Real Time TX to On for all documents or
Next Fax Only for the next fax only.
Sending in real time for all faxes 5
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 5.
5.Real Time TX
Realtime TX:On
c Press a or b to choose
Realtime TX:On
(or Realtime TX:Off).
Press OK.
Sending in real time for the next fax
only
5
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 5.
d Press a or b to choose
Next Fax Only.
Press OK.
e Press a or b to choose Next Fax:On
(or Next Fax:Off).
Press OK.
Overseas Mode 5
If you are having difficulty sending a fax
overseas due to possible interference on the
phone line, we recommend that you turn on
the Overseas mode. After you send a fax
using this feature, the feature will turn itself off.
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 7.
d Press a or b to choose On (or Off).
Press OK.
Delayed Faxing 5
During the day you can store up to 50 faxes
in the memory to be sent within 24 hours.
These faxes will be sent at the time of day you
enter in step d.
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 3.
3.Delayed Fax
d Do one of the following:
Press OK to accept the displayed
time.
Enter the time you want the fax to be
sent (in 24-hour format).
(For example, enter 19:45 for
7:45 PM.)
Press OK.
1.Doc 2.Memory
e Do one of the following:
Press 1 to leave the document in the
ADF.
Press 2 to scan the document into
the memory.
Chapter 5
26
Note
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
Delayed Batch Transmission 5
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 4.
c Press a or b to choose On (or Off).
Press OK.
d Press Stop/Exit.
Checking and cancelling
waiting jobs 5
You can check which jobs are still waiting in
the memory to be sent and cancel a job. (If
there are no jobs, the LCD shows
No Jobs Waiting.)
a Press Menu, 2, 6.
Any waiting jobs appear on the LCD.
b Press a or b to scroll through the jobs
and choose the job you want to cancel.
Press OK.
c Do one of the following:
Press 1 to cancel the selected job.
Press 2 to exit without cancelling.
d When you have finished, press
Stop/Exit.
Sending a fax manually 5
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
a Make sure you are in Fax mode .
b Load your document.
c To listen for a dial tone do one of the
following:
(FAX-1355)
Pick up the handset of an external
phone.
(FAX-1360)
Pick up the handset of the machine.
(FAX-1460)
Pick up the handset of the machine
or press Speaker Phone.
(FAX-1560)
Press Speaker Phone on the
machine or press on the
cordless handset and listen for a dial
tone.
d Dial the fax number you want to call.
e When you hear the fax tone, press
Start.
f If you picked up a handset, replace it.
Sending a fax
27
5
Sending a fax at the end of a
conversation 5
At the end of a conversation you can send a
fax to the other party before you both hang up.
a Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
b Make sure you are in Fax mode .
c Load your document.
d Press Start.
e If you picked up the handset, replace it.
Out of Memory message 5
If you get an Out of Memory message
while scanning the first page of a fax, press
Stop/Exit to cancel the fax.
If you get an Out of Memory message
while scanning a subsequent page, you will
have the option to press Start to send the
pages scanned so far, or to press Stop/Exit
to cancel the operation.
Note
If you get an Out of Memory message
while faxing and you do not want to delete
your stored faxes to clear the memory,
you can send the fax in real time. (See
Real time transmission on page 25.)
28
6
Receive modes 6
You must choose a receive mode depending on the external devices and telephone services you
have on your line.
Choosing the Receive Mode 6
By default, your machine will automatically receive any faxes that are sent to it. The diagram below
will help you choose the correct mode.
To setup the Digital TAD, see page 47.
For more detailed information on the receive modes. See page 30.
FAX-1355 and FAX-1360
6
Receiving a Fax 6
Do you want to use the telephone features of your machine (if available) or
an external telephone or external telephone answering device connected on the
same line as the machine?
Yes
Fax Only
No
No
No
Manual
Yes
External TAD
Fax/Tel
Are you using the voice message function of
an external telephone answering device?
Do you want the machine to answer fax and
telephone calls automatically?
Yes
Receiving a Fax
29
6
FAX-1460 and FAX-1560 6
To select or change your Receive
Mode 6
a Press Menu 0, 1.
b Press a or b to choose Fax Only,
Fax/Tel, External TAD
(FAX-1355 and FAX-1360) or Manual.
Press OK.
c Press Stop/Exit.
The LCD will display the current receive
mode.
1 Current receive mode
Fax: Fax Only
Do you want to use the telephone features of your machine (if available) or
an external telephone or external telephone answering device connected
on the same line as the machine?
Yes
Fax Only
No
Yes
No
No
Manual
Yes
Fax/Tel
Are you using the voice message function of an external telephone
answering device?
Do you want the machine to answer fax and
telephone calls automatically?
Are you using the built-in TAD?
See Digital TAD.
No
Yes
* We recommend you set Fax Detect to On.
Manual*
12/10 11:53 Fax12/10 11:53 Fax
1
Chapter 6
30
Using receive modes 6
Some receive modes answer automatically
(Fax Only and Fax/Tel). You may want to
change the ring delay before using these
modes. See Ring Delay on page 31.
Fax only 6
The Fax Only mode will automatically
answer every call. If the call is a fax your
machine will receive it.
Fax/Tel 6
The Fax/Tel mode helps you automatically
manage incoming calls, by recognising
whether they are fax or voice calls and
dealing with them in one of the following
ways:
Faxes will be automatically received.
Voice calls will start the F/T ring to tell you
to pick up the line. The F/T ring is a fast
double ring made by your machine.
Also see F/T Ring Time (Fax/Tel mode only)
and Ring Delay on page 31.
Manual 6
The Manual mode turns off all automatic
answering functions unless you are using the
BT Call sign feature or you are using an
external TAD with the FAX-1460 and
FAX-1560.
To receive a fax in manual mode press Start
when you hear fax tones (short repeating
beeps). You can also use the Fax Detect
feature to receive faxes by lifting a handset on
the same line as the machine.
Also see Fax Detect on page 31.
TAD (TAD:Msg Mgr)
(FAX-1460 and FAX-1560) 6
TAD (TAD:Msg Mgr) helps you
automatically manage incoming calls, by
recognising whether they are fax or voice
calls and dealing with them in one of the
following ways:
Faxes will be automatically received.
Voice callers can record a message.
To set up the TAD:Msg Mgr mode see
page 47.
External TAD
(FAX-1355 and FAX-1360) 6
The External TAD mode lets an external
answering device manage your incoming
calls. Incoming calls will be dealt with in one
of the following ways:
Faxes will be automatically received.
Voice callers can record a message on the
external TAD.
For more information see Connecting an
external TAD (telephone answering
device) on page 38.
If TAD Mode is On, it will override
your receive mode setting. The
screen shows TAD:Msg Mgr
If TAD Mode is Off, the receive mode
returns to your original setting. (See
TAD-Mode for internal
TAD on page 47.)
Receiving a Fax
31
6
Receive mode settings6
Ring Delay 6
The Ring Delay sets the number of times the
machine rings before it answers in
Fax Only, Fax/Tel or TAD:Msg Mgr (for
FAX-1460 and FAX-1560) mode. If you have
external or extension phones on the same
line as the machine or subscribe to the
telephone company’s BT Call Sign service,
choose the maximum number of rings. (see
Operation from extension
telephones on page 40 and Fax
Detect on page 31.)
(FAX-1460) If toll saver is on, then the ring
delay setting has no effect. (See Setting toll
saver on page 50.)
a Press Menu, 2, 1, 1.
b (FAX-1460 and FAX-1560) Press a or
b to choose Ring Delay. Press OK.
c Press a or b to choose how many
times the line rings before the machine
answers (00-08 UK only).
Press OK.
If you choose 00, the line will not ring at
all.
Note
The 00 setting is not available in Ireland.
d Press Stop/Exit.
F/T Ring Time
(Fax/Tel mode only) 6
If you set the Receive Mode to Fax/Tel, you
need to decide how long the machine will
signal you with its special pseudo/double-ring
when you have a voice call. If it's a fax call,
the machine receives the fax.
This pseudo/double-ring happens after the
initial ringing from the phone company. Only
the machine rings and no other phones on the
same line will ring with the special
pseudo/double-ring. However, you can still
answer the call on the same line as the
machine. (See Operation from extension
telephones on page 40.)
a Press Menu, 2, 1, 2.
b Press a or b to choose how long the
machine will ring to alert you that you
have a voice call (20, 30, 40 or 70
seconds).
Press OK.
c Press Stop/Exit.
Note
Even if the caller hangs up during the
pseudo/double-ringing, the machine will
continue to ring for the set time.
Fax Detect 6
If Fax Detect is On: 6
The machine receives fax calls automatically,
even if you lift the machine’s handset or press
Speaker Phone or lift the handset of an
extension or external phone. When you see
Receiving on the LCD or when you hear
‘chirps’ through the handset of an extension
phone connected to another wall
socket/phone socket, just replace the
handset and your machine will do the rest.
Chapter 6
32
If Fax Detect is Semi:
(Not for FAX-1355)
6
The machine will only receive a fax call
automatically if you answered it using the
machine’s handset, cordless handset or
Speaker Phone. If you answered at an
extension phone press l 5 1. (See Operation
from extension telephones on page 40.)
If Fax Detect is Off: 6
If you are at the machine and answer a fax
call by lifting the handset, press Start.
If you are not at your machine, press l 5 1 on
the extension phone. (See Operation from
extension telephones on page 40.)
Note
• If this feature is set to On, but your
machine does not connect a fax call when
you lift an extension or external phone
handset, press the fax receive code l 5 1.
At the machine, press Start.
• If you send faxes from a computer on the
same phone line and the machine
intercepts them, set Fax Detect to Off.
• (FAX-1560 only)
If you typically carry the cordless handset
away from the machine, we recommend
that you turn on Fax Detect. If Fax Detect
is turned off and you answer a fax call you
will have to go to the machine and press
Start.
a Press Menu, 2, 1, 3.
b Press a or b to choose On, Semi (Not
for FAX-1355) or Off.
Press OK.
c Press Stop/Exit.
Additional receiving
operations
6
Printing a reduced incoming
fax 6
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of A4, Letter or Legal size paper.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting (Menu, 1, 2).
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 5.
5.Auto Reduction
c Press a or b to choose On (or Off).
Press OK.
d Press Stop/Exit.
Receiving faxes into memory 6
As soon as the paper tray becomes empty
during fax reception, the screen will display
No Paper Fed, asking you to put paper in
the paper tray. (See How to load
paper on page 10.) If you are unable to put
paper in the paper tray the following will
happen:
If Memory Receive is On: 6
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available.
Further incoming faxes will also be stored into
memory until the memory is full. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray.
Receiving a Fax
33
6
If Memory Receive is Off: 6
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available. The
machine will then stop automatically
answering calls until fresh paper is put in the
paper tray. To print the last fax you received,
put fresh paper in the tray.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 6.
c Press a or b to choose On or Off.
Press OK.
d Press Stop/Exit.
Receiving a fax at the end of a
conversation 6
At the end of a conversation you can ask the
other party to send you a fax before you both
hang up.
a Ask the other person to place the
document in their machine and to press
the Start or Send key.
b When you hear the CNG tones (slowly
repeating beeps), press Start.
c Replace the handset.
Printing a fax from the
memory 6
If you are using the Fax Storage feature
(Menu, 2, 5, 1), you can still print a fax from
the memory when you are at your machine.
(See Turning off Remote Fax
Options on page 52.)
a Press Menu, 2, 5, 3.
5.Remote Fax Opt
3.Print Document
b Press Start.
34
7
Voice Operations 7
Voice calls can be made either with the
handset (FAX-1360 and FAX-1460), cordless
handset (FAX-1560), the speaker phone
(FAX-1460 and FAX-1560), an extension or
external telephone, by dialing manually or by
using Quick-Dial numbers.
Note
If you have FAX-1560, please also refer to
the DECT™ Handset User’s Guide.
Making a telephone call
(Not for FAX-1355) 7
a To start a voice call, choose one of the
options below:
Pick up the handset.
Press Speaker Phone.
b When you hear the dial tone, enter a
number using the dial pad, One Touch,
Speed-Dial or Search.
c If you pressed Speaker Phone,
speak
clearly toward the microphone .
d To hang up, choose one of options
below:
Replace the handset.
Press Speaker Phone.
Answering calls with the
Speaker Phone
(FAX-1460 and FAX-1560) 7
When the machine rings, instead of lifting the
handset, press Speaker Phone. Speak
clearly toward the microphone . To end the
call, press Speaker Phone.
Mute (Not for FAX-1355) 7
(FAX-1360 and FAX-1460)
a Press Mute to put a call on hold. You
can replace the handset without
disconnecting the call.
b Pick up the machine’s handset to
release the call from hold.
(FAX-1560)
a If you answered by pressing
Speaker Phone on the machine, press
Mute/Intercom on the machine to put a
call on hold.
b Press Speaker Phone to release the
call from hold.
Telephone and External devices 7
Telephone and External devices
35
7
Tone or pulse 7
If you have a Pulse dialling service, but need
to send Tone signals (for example, for
telephone banking), follow the instructions
below:
a (FAX-1355)
Pick up the handset of external
telephone.
(FAX-1360)
Pick up the handset.
(FAX-1460)
Pick up the handset or press
Speaker Phone.
(FAX-1560)
Press Speaker Phone.
b Press # on the machine’s control panel.
Any digits dialled after this will send tone
signals.
When you hang up, the machine will
return to the Pulse dialling service.
Fax/Tel mode 7
When the machine is in Fax/Tel mode, it will
use the F/T Ring Time (pseudo/double-
ringing) to alert you to pick up a voice call.
(FAX-1355)
If you are at an external telephone, lift the
handset of external telephone, and then
press Tel to answer.
(FAX-1360, FAX-1460, and FAX-1560)
If you are at the machine, you can lift the
handset or Speaker Phone to answer.
If you are at an extension phone, you'll need
to lift the handset during the F/T Ring Time
and then press #51 between the
pseudo/double rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing
l 51.
Fax/Tel mode in Power Save
condition 7
(FAX-1355 only)
Fax/Tel mode does not work when in the
power save condition. The machine will not
answer telephone or fax calls and will keep
ringing. If you are at an external or extension
phone, lift the handset and talk. If you hear
fax tones, hold the handset until Fax Detect
activates your machine. If the other party
says they want to send you a fax, activate the
machine by pressing l 5 1.
(FAX-1360, FAX-1460 and FAX-1560)
When the machine is in Fax/Tel mode and
F/T rings to tell you to pick up a voice call, you
can only answer by picking up the machine’s
handset.
If you answer before the machine F/T rings,
you can also pick up the call at an external or
extension phone.
Chapter 7
36
Telephone services 7
Your machine supports the Caller ID
subscriber telephone service that some
telephone companies offer.
Features like Voice Mail, Call Waiting, Call
Waiting/Caller ID, answering services, alarm
systems or other custom features on one
phone line may create problems with the
operation of your machine.
Caller ID
(For U.K. and Ireland only) 7
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. Call your telephone
company for details. This service shows the
telephone number, or name if it is available,
of your caller as the line rings.
After a few rings, the LCD shows the
telephone number of your caller (and name, if
available). Once you answer a call, the Caller
ID information disappears from the LCD, but
the call information stays stored in the Caller
ID memory.
You can see the first 16 characters of the
number (or name).
The # Unavailable message means
the call originated outside your Caller ID
service area.
The # Withheld message means the
caller has intentionally blocked
transmission of information.
You can print a list of the Caller ID information
received by your machine. (See Printing
Caller ID List on page 37.)
Note
Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.
Setting the Caller ID to ON 7
If you have Caller ID on your line, then this
function should be set to On to display the
caller’s phone number on the LCD as the
telephone rings.
a Press Menu, 2, 0, 4.
4.Caller ID
b Press a or b to choose On (or Off).
Press OK.
c Press Stop/Exit.
Viewing Caller ID List 7
If Caller ID is set to On, your machine stores
information for the last thirty calls in the Caller
ID list. You can view or print this list. When
the thirty-first call comes in to the machine, it
replaces information about the first call.
a Press Menu, 2, 0, 4.
b Press a or b to choose Display ID.
Press OK.
The Caller ID of the last call will appear
on the display. If no ID is stored, the
beeper will sound and No Caller ID
will appear on the display.
c Press a or b to scroll through the Caller
ID memory to choose the Caller ID you
want to view, and then press OK.
The LCD shows the caller's number and
the date and time of the call.
d Do one of the following:
To return to the Caller ID listing,
press d.
To finish viewing, press Stop/Exit.
Telephone and External devices
37
7
Printing Caller ID List 7
a Press Menu, 2, 0, 4.
b Press a or b to choose
Print Report.
Press OK.
If no ID is stored, the beeper will sound
and No Caller ID will appear on the
LCD.
c Press Start.
d After printing has finished, press
Stop/Exit.
Setting the Phone Line Type 7
If you are connecting the machine to a line
that features a PBX or ISDN to send and
receive faxes, it is necessary to change the
Phone Line Type accordingly by completing
the following steps.
a Press Menu, 0, 6.
0.Initial Setup
6.Phone Line Set
b Press a or b to select PBX, ISDN
(or Normal).
Press OK.
c Press Stop/Exit.
PBX and TRANSFER 7
The machine is initially set to Normal, which
lets the machine connect to a standard PSTN
(Public Switched Telephone Network) line.
However, many offices use a central
telephone system or Private Branch
Exchange (PBX). Your machine can be
connected to most types of PBX. The
machine’s recall feature supports timed break
recall only (TBR). TBR will work with most
PBX systems allowing you to gain access to
an outside line, or transfer calls to another
extension. The feature works when R or
Tel/R is pressed.
Note
You can program a R or Tel/R key press
as part of a number stored in a Speed-Dial
location. When programming the Speed-
Dial number (Menu, 2, 3, 1 or 2, 3, 2)
press R or Tel/R first (the screen displays
“!”) then enter the telephone number. If
you do this, you do not need to press R or
Tel/R each time before you dial using a
Speed-Dial location. (See Storing
numbers on page 44.) However, if PBX is
not selected in the Phone Line Type
setting, you cannot use the Speed-Dial
number that R or Tel/R press is
programmed into. For FAX-1560, this
feature is available for cordless handset
only.
BT Call Sign (For U.K. only) 7
This machine feature lets you use the BT Call
Sign subscriber service which allows you to
have at least two separate telephone
numbers on one phone line. Each phone
number has its own distinctive ringing
pattern, so you know which phone number is
ringing. This is one way you can have a
separate phone number for your machine.
Your machine has a BT Call Sign compatible
distinctive ringing function, allowing you to
dedicate a second phone number (on the
same phone line) just for receiving faxes.
Note
• You can switch BT Call Sign off
temporarily, then turn it back on. When
you get a new fax number, make sure you
reset this function. This machine will
automatically answer incoming calls that
use your new fax number.
• When you set the BT Call Sign feature to
ON, the receive mode is set to Manual
automatically. Manual mode will not
respond to incoming telephone calls,
since the number you use for telephone
calls will use the normal ring pattern.
Chapter 7
38
To enable the machine to work with BT
Call Sign (With your external phone
only)
7
a Press Menu, 2, 0, 3.
0.Miscellaneous
3.BT Call Sign
b Press a or b to choose On (or Off).
Press OK.
c Press Stop/Exit.
Note
If you turn off BT Call Sign, the receive
mode stays in Manual. You will need to
set receive mode again. (See Choosing
the Receive Mode on page 28)
Connecting an external TAD
(telephone answering device)
7
You may choose to connect an external
answering device. However, when you have
an external TAD on the same telephone line
as the machine, the TAD answers all calls
and the machine ‘listens’ for fax calling (CNG)
tones. If it hears them, the machine takes
over the call and receives the fax.
If it does
not hear CNG tones, the machine lets the
TAD continue playing your outgoing message
so your caller can leave you a voice message.
The TAD must answer within four rings (the
recommended setting is two rings). The
machine cannot hear CNG tones until the TAD
has answered the call, and with four rings there
are only 8 to 10 seconds of CNG tones left for
the fax ‘handshake’. Make sure you carefully
follow the instructions in this guide for recording
your outgoing message. We do not recommend
using the toll saver feature on your external
answering machine if it exceeds five rings.
Note
If you do not receive all your faxes, shorten
the Ring Delay setting on your external TAD.
1TAD
When the TAD answers a call, the LCD
shows Telephone (for FAX-1355) and
Ext. Tel in Use (for FAX-1360,
FAX-1460 and FAX-1560).
Improper Setup
Do not connect a TAD elsewhere on the
same phone line.
1
1
Telephone and External devices
39
7
Connections 7
The external TAD must be connected as
shown in the previous illustration.
a Set your external TAD to one or two
rings. (The machine's Ring Delay setting
does not apply.)
b Record the outgoing message on your
external TAD.
c Set the TAD to answer calls.
d Do one of the following:
(FAX-1355 and FAX-1360)
Set the Receive Mode to
External TAD. (See Choosing the
Receive Mode on page 28.)
(FAX-1460 and FAX-1560)
Set the receive mode to Manual and
turn Fax Detect on. (See Fax
Detect on page 31.)
Recording an outgoing
message (OGM) on an
external TAD 7
Timing is important in recording this message.
The message sets up the ways to handle both
manual and automatic fax reception.
a Record 5 seconds of silence at the
beginning of your message. (This allows
your machine time to listen for the fax
CNG tones of automatic transmissions
before they stop.)
b Limit your speaking to 20 seconds.
Note
We recommend beginning your OGM with
an initial 5-second silence because the
machine cannot hear fax tones over a
resonant or loud voice. You may try
omitting this pause, but if your machine
has trouble receiving, then you must re-
record the OGM to include it.
Multi-line connections (PBX) 7
We suggest you ask the company who
installed your PBX to connect your machine.
If you have a multi line system we suggest
you ask the installer to connect the unit to the
last line on the system. This prevents the
machine being activated each time the
system receives telephone calls. If all
incoming calls will be answered by a
switchboard operator we recommend that
you set the Receive Mode to Manual.
We cannot guarantee that your machine will
operate properly under all circumstances
when connected to a PBX. Any difficulties
with sending or receiving faxes should be
reported first to the company who handles
your PBX.
Note
Make sure the Phone Line Type is set to
PBX. (See Setting the Phone Line
Type on page 37.)
Chapter 7
40
External and extension
phones
7
Connecting an external or
extension telephone 7
You can connect a separate telephone to
your machine as shown in the diagram below.
1 Extension telephone
2 External telephone
When you are using an external phone, the
LCD shows Telephone (FAX-1355) and
Ext. Tel in Use (FAX-1360, FAX-1460
and FAX-1560)
Operation from extension
telephones 7
If you answer a fax call on an extension or an
external telephone plugged into the correct
socket on the machine, you can make your
machine take the call by using the Fax
Receive Code. When you press the Fax
Receive Code l 51, the machine starts to
receive the fax.
If the machine answers a voice call and
pseudo/double-rings for you to take over, use
the Telephone Answer Code #51 to take the
call at an extension phone. (See F/T Ring
Time (Fax/Tel mode only) on page 31.)
If you answer a call and no one is on
the line:
7
You should assume that you're receiving a
manual fax.
Press l 51 and wait for the chirp or until the
LCD shows Receiving, and then hang up.
Note
You can also use the Fax Detect feature to
make your machine automatically take the
call. (See Fax Detect on page 31.)
1
2
Telephone and External devices
41
7
Using extension telephones
(For U.K. only) 7
Your premises may already be wired with
parallel extension telephones, or you may
plan to add extension telephones to your line,
as well as your machine. While the simplest
arrangement is a straightforward parallel
connection, there are some problems with
this arrangement, the most obvious of which
is inadvertent interruption of a facsimile
transmission caused by someone picking up
an extension telephone to make an outgoing
call. Also, fax receive code may not operate
reliably in such a simple configuration.
This machine may also be set to make a
delayed transmission (i.e. a transmission at a
pre-set time). This pre-set job may coincide
with someone picking up an extension
handset.
These problems can easily be eliminated, if
you arrange modification of your extension
wiring circuit, such that extension devices are
connected ‘downstream’ of your machine in a
master/slave configuration (see figure 2 on
page 41). In this configuration the machine
can always detect whether a telephone is in
use. Thus it will not attempt to seize the line
during that time. This is known as ‘telephone
off-hook detection.’
The inadvisable configuration is shown in
figure 1 on page 41, and the recommended
master/slave configuration is shown in
figure 2.
This new connection configuration can be
arranged by contacting BT, Kingston upon
Hull Telecommunications, your PBX
maintainer or a qualified telephone
installation company as appropriate. Simply
explained, the extension telephone circuit
should be terminated on a normal modular
plug (BT 431A style), which in turn should be
put into the modular socket of the white ‘T’-
shaped connector provided as part of the line
cord assembly.
Inadvisable connection of extension
sockets (Fig. 1.)
7
1 Extension socket
2 Master socket
3 Incoming line
Recommended connection of extension
sockets (Fig. 2.)
7
1 Extension socket
2 Master socket
3 Incoming line
The fax machine must be plugged into the
master socket.
Note
These phones are now connected as
external devices (see Connecting an
external or extension
telephone on page 40), because they are
connected to the fax machine via the T-
connector.
11
2
3
11
2
3
Chapter 7
42
Using a cordless external
telephone
(Not for FAX-1560) 7
Once the base unit of cordless telephone has
been connected to the same telephone line
as the machine (see External and extension
phones on page 40), it is easier to answer
calls during the Ring Delay if you carry the
cordless handset around with you.
If you let the machine answer first, you will
have to go to the machine so you can press
Tel or Tel/R or Speaker Phone to send the
call to the cordless handset.
Using remote codes 7
Fax receive code 7
If you answer a fax call on an extension or
external telephone, you can tell your machine
to receive it by dialling the fax receive code
l 51. Wait for the chirping sounds then
replace the handset. (See Fax
Detect on page 31.) Your caller will have to
press Start to send the fax.
Telephone answer code 7
If you receive a voice call and the machine is
in F/T mode, it will start to sound the F/T
(double) ring after the initial ring delay. If you
pick up the call on an extension phone you
can turn the F/T ring off by pressing #51
(make sure you press this between the rings).
Changing the remote codes 7
If you want to use Remote Activation, you
have to turn on the remote codes. The preset
Fax Receive Code is l 51. The preset
Telephone Answer Code is #51. If you want
to, you can replace them with your own
codes.
a Press Menu, 2, 1, 4.
1.Setup Receive
4.Remote Codes
b Press a or b to choose On (or Off).
Press OK.
c Enter the new Fax Receive Code.
Press OK.
d Enter the new Telephone Answer Code.
Press OK.
e Press Stop/Exit.
Note
• If you are always disconnected when
accessing your external TAD remotely, try
changing the Fax Receive Code and
Telephone Answer Code to another three-
digit code using the numbers 0-9, l, #.
• Remote Codes might not work with some
telephone systems.
43
8
8
How to Dial 8
Manual dialling 8
Press all of the digits of the fax number.
One-Touch Dialling 8
Press the One-Touch key that stores the
number you want to call.
To dial One-Touch numbers 6 to 10, hold
down Shift as you press the One-Touch key.
Speed-Dialling 8
a Press Search/Speed Dial, the # (hash)
key, and then the two digit Speed-Dial
number.
Note
If the LCD shows Not Registered
when you enter a One-Touch number or a
Speed-Dial number, a number has not
been stored at this location.
Dialling and storing numbers 8
Two-digit number
Chapter 8
44
Search 8
You can search for names you have stored in
the One-Touch and Speed-Dial memories.
Press Search/Speed Dial and the menu
keys to search numerically, or use the dial
pad and then the menu keys to search
alphabetically.
1 To search numerically.
2 To search alphabetically, you can use the
dial pad to enter the first letter of the name
you are looking for.
Fax Redial 8
If you are sending a fax manually and the line
is busy, press Redial/Pause, and then press
Start to try again. If you want to make a
second call to the last number dialled, you
can save time by pressing Redial/Pause and
Start.
Redial/Pause only works if you dialled from
the control panel.
If you are sending a fax automatically and the
line is busy, the machine will automatically
redial up to three times at five minute
intervals.
Storing numbers 8
You can set up your machine to do the
following types of easy dialling: One-Touch,
Speed-Dial and Groups for broadcasting
faxes. When you dial a Quick-Dial number,
the LCD shows the name, if you stored it, or
the number.
Note
If you lose electrical power, the Quick-Dial
numbers that are in the memory will not be
lost.
Storing a pause 8
Press Redial/Pause to put a 3.5-second
pause between numbers. If you are dialling
overseas, you can press Redial/Pause as
many times as needed to increase the length
of the pause.
1
2
Dialling and storing numbers
45
8
Storing One-Touch Dial
numbers 8
Your machine has 5 One-Touch keys where
you can store 10 fax or phone numbers for
automatic dialling. To access numbers 6 to
10, hold down Shift as you press the
One-Touch key.
a Press Menu, 2, 3, 1.
b Press the One-Touch key where you
want to store a number.
c Enter the number (up to 20 digits).
Press OK.
d Do one of the following:
Enter the name using the dial pad
(up to 16 characters). (To help you
enter letters, see Entering
Text on page 103.)
Press OK.
To store the number without a name,
press OK.
e Do one of the following:
To store another One-Touch
number, go to step b.
To finish storing One-Touch
numbers, press Stop/Exit.
Storing Speed-Dial numbers 8
You can store up to 100 2-digit Speed-Dial
locations with a name. When you dial you will
only have to press a few keys (For example:
Search/Speed Dial, #, the two-digit number,
and Start).
a Press Menu, 2, 3, 2.
b Use the dial pad to enter a 2-digit
Speed-Dial location number (00-99).
Press OK.
c Enter the fax or telephone number (up to
20 digits).
Press OK.
d Do one of the following:
Enter the name (up to 16 characters)
using the dial pad.
Press OK. (To help you enter letters,
see Entering Text on page 103.)
To store the number without a name,
press OK.
e Do one of the following:
To store another Speed-Dial
number, go to step b.
To finish the setting, press
Stop/Exit.
Changing One-Touch and
Speed-Dial numbers 8
If you try to store a One-Touch or Speed-Dial
number where a number has already been
stored, the LCD will show the name or
number that has been stored there, and will
ask you to do one of the following:
Press 1 to change the stored number.
#05:MIKE
1.Change 2.Exit
Press 2 to exit without making a change.
If you chose 1, you will be able to change the
stored number and name, or enter a new one.
Follow the instructions below:
a Enter a new number. Press OK.
b Enter a new name. Press OK.
To change a character, use d or c to
position the cursor under the character
you want to change, then press
Clear/Back. Re-enter the character.
Chapter 8
46
Setting up Groups for
broadcasting 8
If you regularly want to send the same fax
message to many fax numbers you can set
up a Group. Groups are stored on a
One-Touch key or a Speed-Dial number.
Each group uses up a One-Touch key or a
Speed-Dial location. You can then send the
fax message to all the numbers stored in a
Group just by pressing a One-Touch key or
entering a Speed-Dial number, and then
pressing Start.
Before you can add numbers to a Group, you
need to store them as One-Touch or
Speed-Dial numbers. You can have up to six
small Groups, or you can assign up to 99
numbers to one large Group.
a Press Menu, 2, 3, 3.
3.Setup Groups
b Choose an empty location where you
want to store the Group in one of the
following ways:
Press a One-Touch key.
Press Search/Speed Dial and enter
a two-digit location.
Press OK.
c Use the dial pad to enter a Group
number (1 to 6).
Press OK.
Setup Group:G01
d To add One-Touch or Speed-Dial
numbers follow the instructions below:
For One-Touch numbers, press the
One-Touch keys one after the other.
For Speed-Dial numbers, press
Search/Speed Dial then the
Speed-Dial number.
The LCD will display your chosen
One-Touch numbers with a l, or
Speed-Dial numbers with a # (for
example l06, #09).
G01:l06 #09
e Press OK when you have finished
adding numbers.
f Use the dial pad to enter a name for the
Group.
Press OK.
g Press Stop/Exit.
Note
You can easily print a list of all your
Quick-Dial numbers. Numbers that are
part of a group will be marked in the
GROUP column. (See How to print a
report on page 58.)
Combining Quick-Dial
numbers 8
You can combine more than one Quick-Dial
number when you dial. This feature may be
useful if you need to dial an access code for
a cheaper rate long distance carrier.
For example, you might have stored ‘555
’ on
Speed-Dial #03 and ‘7000
’ on Speed-Dial #02.
You can use them both to dial ‘555-7000
’
if you press the following keys:
Search/Speed Dial, #03,
Search/Speed Dial, #02, and Start.
Numbers can be added manually by entering
them on the dial pad:
Search/Speed Dial, #03, 7, 0, 0, 1 (on the
dial pad), and Start.
This would dial ‘555-7001
’. You can also add
a pause by pressing the Redial/Pause key.
47
9
9
TAD-Mode for internal
TAD
9
The TAD feature will store up to 99 incoming
voice messages. Messages are stored in the
order in which they are received.
Voice messages can be up to 3 minutes in
length, and can also be picked up remotely.
(See Setting a Remote Access
Code on page 52.) The number of messages
you can store will depend on how much
memory is being used by other features (for
example, delayed and stored faxes).
In the event of a power failure your machine
will retain messages that are in the memory
for up to 24 hours.
Setting up the TAD 9
Recording the TAD outgoing message
(TAD Message) is the first step you need to
follow before you can use the TAD feature.
To enter TAD mode, follow the steps below:
a Record your TAD OGM.
b Press to activate the TAD mode.
Outgoing message (OGM) 9
Recording your OGM 9
You can record the following two different
types of OGM:
Your OGM must be less than 20 seconds
long.
a Press Menu, 2, 7, 1.
The LCD prompts you to choose an
OGM.
b Press a or b to choose TAD Message
or F/T Message then press OK.
c Press a or b to choose Record MSG.
Press OK.
d Record your message, do one of the
following:
(FAX-1460) Pick up the handset,
record your message and replace
the handset when you are finished.
(FAX-1560) Speak clearly toward the
integrated microphone to record
your message. Press Stop/Exit
when finished.
The TAD will play your OGM back to
you.
e Press Stop/Exit.
Digital TAD
(FAX-1460 and FAX-1560)
9
TAD This message will be played when a
call is received. The caller will be
able to leave a voice or fax message.
F/T This message is played when a call
is received and your machine is set
to Fax/Tel mode. The caller will not
be able to leave a message. See
page 48.
Chapter 9
48
Listening to your OGM 9
a Press Menu, 2, 7, 1.
b Press a or b to choose TAD Message
or F/T Message, then press OK.
c Press a or b to choose Play MSG.
Press OK.
d Press Stop/Exit.
Erasing your OGM 9
a Press Menu, 2, 7, 1.
b Press a or b to choose TAD Message
or F/T Message, then press OK.
c Press a or b to choose Erase MSG.
Press OK.
d Do one of the following options:
Press 1 to erase the OGM.
Press 2 to exit without erasing.
e Press Stop/Exit.
Fax/Tel OGM 9
If your machine is set to Fax/Tel receive
mode, this message will be played by your
Brother machine to a caller. Unlike the TAD
OGM, the caller will not be able to leave a
message. The purpose of the fax/tel OGM is
to let the caller know that their call will be
answered shortly.
To record your Fax/Tel OGM follow the
instructions page 47. If you need to review
the steps for setting up the Fax/Tel receive
mode, Receive modes on page 28.
Activating TAD memory 9
When the light glows, TAD mode is
active. Press to enter TAD mode.
Managing your
messages
9
Message Indicator 9
The light flashes if you have any new
messages waiting for you.The LCD displays
the total number of voice and fax messages
stored in the TAD memory.
Voice:03 Fax:00
Fax messages are only stored when Fax
Storage is turned on. To turn fax storage on
press Menu 2, 5, 1.
Playing voice messages 9
All messages are played in the order they
were recorded. The LCD shows the number
of the current message, the total number of
messages, and the time and date the
message was recorded. Follow the steps
below to listen to your voice messages:
a Press Play/Record or Play.
The following commands are available
when playing messages:
b Press Stop/Exit.
l Repeats a message
# Skips to the next message
or
Adjusts the volume
Digital TAD (FAX-1460 and FAX-1560)
49
9
Printing fax messages 9
Once you print a new fax message stored in
memory it will automatically be erased from
the memory.
a Press Play/Record or Play. After two
seconds, the fax machine begins to play
voice messages.
b If Fax Storage is on, and there are fax
messages in memory, the LCD displays
the following:
Print Fax?
1.Yes 2.No
c Do one of the following:
Press 1 to print your faxes.
Press 2 to exit without printing.
Erasing incoming messages 9
To erase voice messages individually9
a Press Play/Record or Play.
The machine will sound a two second
beep and begins message playback.
Each message is preceded by one long
beep, and followed by two short beeps.
b To erase a specific message, press
Erase immediately after the two short
beeps, or while the message is playing.
c Do one of the following:
Erase this Msg.?
1.Yes 2.No
Press 1 to erase the message.
Press 2 to exit without erasing.
d Press Stop/Exit.
To erase all of your messages 9
a Press Erase.
b Press a or b to choose one of the
options below. Then press OK.
c Do one of the following:
Press 1 to erase all of your
messages.
Press 2 to cancel.
d Press Stop/Exit.
Erase All Voice? All voice message
Erase All Doc? All fax messages
Erase All Msg.? All voice and fax
message
Chapter 9
50
Additional TAD
operations
9
Setting maximum time for
incoming messages 9
Your machine’s default setting will save
incoming messages up to 30 seconds long.
To change this setting follow the steps below:
a Press Menu, 2, 7, 2.
7.Setup TAD
2.ICM Max.Time
b Press a or b to choose the maximum
time setting for incoming messages (30,
60, 120 or 180 seconds).
Press OK.
c Press Stop/Exit.
Setting toll saver 9
When the toll saver feature is on, the machine
will answer after two rings if you do have
voice or fax messages, and after four rings if
you do not have any messages.
This way, when you call your machine for
remote retrieval, if it rings three times, you
have no messages and can hang up to avoid
a toll charge.
The toll saver feature is only available when
TAD mode is on. When toll saver is On, it
overrides your ring delay setting.If you are
using BT Call Sign, do not use the Toll Saver
feature.
a Make sure you are in fax mode. If not
then press (Fax).
b Press Menu, 2, 1, 1.
1.Setup Receive
1.Ring Delay
c Press a or b to choose Toll Saver.
Press OK.
d Press a or b to choose On (or Off).
Press OK.
e Press Stop/Exit.
ICM Recording Monitor 9
This feature lets you turn the speaker volume
for voice messages On or Off. When you turn
the monitor Off, you will not hear messages
as they come in.
a Press Menu, 2, 7, 3.
7.Setup TAD
3.ICM Rec.Monitr
b Press a or b to choose Off or On.
Press OK.
c Press Stop/Exit.
Recording conversation
(FAX-1460 only) 9
If you are using the handset, you can record
a telephone conversation by pressing
Play/Record during the conversation. Your
recording can be as long as the incoming
message maximum time (up to 3 minutes).
The other party will hear an intermittent
beeping while recording. To stop recording,
press Stop/Exit.
51
10
10
You can use only one remote fax option at a
time.
Fax Forwarding 10
The fax forwarding feature lets you
automatically forward your received faxes to
another machine. If you choose
Backup Print:On the machine will also
print the fax (this is a safety feature in case
there is a power failure).
a Press Menu, 2, 5, 1.
1.Forward/Store
b Press a or b to choose Fax Forward.
Press OK.
The LCD will ask you to enter the fax
number you want your faxes to be
forwarded to.
c Enter the forwarding number (up to 20
digits).
Press OK.
d Press a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
e Press Stop/Exit.
Fax Storage 10
The fax storage feature lets you store your
received faxes in the machine’s memory. You
can retrieve stored fax messages from a fax
machine at another location using the remote
retrieval commands. See Retrieving fax
messages on page 53. Your machine will
automatically print a copy of the stored fax.
a Press Menu, 2, 5, 1.
1.Forward/Store
b Press a or b to choose Fax Storage.
Press OK.
c Press Stop/Exit.
Remote fax options 10
Chapter 10
52
Changing Remote Fax
Options
10
If received faxes are left in your machine's
memory when you change the remote fax
options, the LCD will ask you one of the
following messages:
Erase All Doc?
1.Yes 2.No
Print All Fax?
1.Yes 2.No
If you press 1, faxes in the memory will be
erased or printed before the setting
changes. If a backup copy has already
been printed it will not be printed again.
If you press 2, faxes in the memory will not
be erased or printed and the setting will be
unchanged.
Turning off Remote Fax
Options 10
a Press Menu, 2, 5, 1.
1.Forward/Store
b Press a or b to choose Off.
Press OK.
c Press Stop/Exit.
Note
The LCD will give you more options if
there are received faxes still in your
machine’s memory. (See Changing
Remote Fax Options on page 52.)
Remote Retrieval 10
You can call your machine from any touch
tone telephone or fax machine, then use the
remote access code and remote commands
to retrieve fax messages.
Setting a Remote Access
Code 10
The remote access code lets you access the
remote retrieval features when you are away
from your machine. Before you use the
remote access and retrieval features, you
have to set up your own code. The factory
default code is inactive code (---l).
a Press Menu, 2, 5, 2.
2.Remote Access
b Enter a three-digit code using numbers
0-9, l, or #.
Press OK. (The preset ‘l’ cannot be
changed.)
c Press Stop/Exit.
Note
Do not use the same code as your fax
receive code (l 5 1) or telephone answer
code (# 5 1). (See Operation from
extension telephones on page 40.)
You can change your code at any time by
entering a new one. If you want to make your
code inactive, press Clear/Back in step b to
restore the inactive setting (---l) and
press OK.
Remote fax options
53
10
Using your Remote Access
Code 10
a Dial your fax number from a telephone
or another fax machine using touch
tone.
b When your machine answers, enter
your remote access code (3 digits
followed by l).
c The machine signals if it has received
messages:
1 long beep — Fax messages
2 long beeps — Voice messages
(FAX-1460 and FAX-1560)
3 long beeps — Fax & Voice
messages (FAX-1460 and
FAX-1560)
No beeps — No messages
d When the machine gives two short
beeps, enter a command.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.
e Press 9 0 to stop Remote Access when
you have finished.
f Hang up.
Note
If your machine is set to Manual mode
and you want to use the remote retrieval
features, wait about 2 minutes after it
starts ringing, and then enter the remote
access code within 30 seconds.
Retrieving fax messages 10
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by l). If you hear one long
beep, you have messages.
c When you hear two short beeps,
press 962.
d Wait for the long beep, use the dial pad
to enter the number (up to 20 digits) of
the remote fax machine where you want
your fax messages forwarded followed
by # #.
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e Press 90 to reset the machine when
you have finished.
f Hang up after you hear your machine
beep. Your machine will call the other
fax machine, which will then print your
fax messages.
Chapter 10
54
Changing your Fax
Forwarding number 10
You can change the default setting of your fax
forwarding number from another telephone or
fax machine using touch tone.
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by l) at once. If you hear one
long beep, you have messages.
c When you hear two short beeps,
press 954.
d Wait for the long beep, and then use the
dial pad to enter the new number
(up to 20 digits) of the remote fax
machine where you want your fax
messages forwarded followed by # #.
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e Press 9 0 when you have finished.
f Hang up after you hear your machine
beep.
Remote fax options
55
10
Remote fax commands 10
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by l), the system will give
two short beeps and you must enter a remote command.
Remote commands Operation details
91 Playing Voice messages
(FAX-1460 and FAX-1560)
After one long beep, the machine plays the ICMs.
1 Repeat or Skip Backward Press 1 while listening to an ICM to repeat it. If you press 1
before a message, you will hear the previous message.
2 Skip Forward While playing the ICM, you can skip to the next message.
9 STOP Playing Stop Playing the ICM.
93 Erase all ICM
(FAX-1460 and FAX-1560)
If you hear one long beep, the erase is accepted. If you hear
three short beeps, you cannot erase the ICMs because all
voice messages have not been played or there are no voice
messages to erase.
*This code erases all recorded messages, not one at a time.
94 Play and Record OGM in Memory
(FAX-1460 and FAX-1560)
1 Play 1 Msg Ctr OGM The machine plays the selected OGM. You can stop playing
OGMs by pressing 9.
2 F/T OGM
2 Record 1 Msg Ctr OGM After one long beep, you can record the selected OGM. You
will hear the message played once. You can stop recording
the message by pressing 9.
2 F/T OGM
95 Change the Fax Forwarding or Fax
Storage settings
1 OFF You can choose Off after you have retrieved or erased all
your messages.
2 Fax Forwarding If you hear one long beep, the change has been accepted.
If you hear three short beeps, you cannot change it because
something has not been set up (for example, registering a
Fax Forwarding number). You can register your Fax
Forwarding number by entering 4. (See Changing your Fax
Forwarding number on page 54.)
4 Fax Forwarding number
6 Fax Storage
96 Retrieve a fax
2 Retrieve all faxes Enter the number of a remote fax machine to receive stored
fax messages. (See Retrieving fax messages on page 53.)
3 Erase faxes from the memory If you hear one long beep, fax messages have been erased
from the memory.
97 Check the receiving status
(FAX-1355 and FAX-1360)
1 Document You can check whether your machine has received any
faxes. If yes, you will hear one long beep. If no, you will hear
three short beeps.
Chapter 10
56
97 Check the receiving status
(FAX-1460 and FAX-1560)
1 Fax You can check whether your machine has received any fax
or voice messages. If yes, you will hear one long beep. If no,
you will hear three short beeps.
2 Voice
98 Change the Receive Mode
(FAX-1355 and FAX-1360)
1 External TAD If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
98 Change the Receive Mode
(FAX-1460 and FAX-1560)
1 Msg Ctr If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
90 Exit Pressing 9 0 will allow you to exit Remote Retrieval. Wait for
the long beep, then replace the handset.
Remote commands Operation details
57
11
11
Fax reports 11
You need to set up the Transmission
Verification Report and Journal Period using
the Menu key.
Transmission Verification
Report 11
You can use the Transmission Report as
proof that you sent a fax. This report lists the
time and date of transmission and whether
the transmission was successful (OK). If you
choose On or On+Image, the report will print
for every fax you send.
If you send a lot of faxes to the same place,
you may need more than the job numbers to
know which faxes you must send again.
Choosing On+Image or Off+Image will print
a section of the fax's first page on the report
to help you remember.
When the Verification Report is turned Off or
Off+Image, the Report will only print if there
is a transmission error, with NG in the
RESULT column.
a Press Menu, 2, 4, 1.
b Press a or b to choose Off+Image,
On, On+Image or Off.
Press OK.
c Press Stop/Exit.
Fax Journal (activity report) 11
You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or 24
hours, 2 or 7 days). If you set the interval to
Off, you can still print the report by following
the steps in How to print a report on page 58.
The default setting is Every 50 Faxes.
a Press Menu, 2, 4, 2.
b Press a or b to choose an interval.
Press OK.
(If you choose 7 days, the LCD will ask
you to choose the first day for the 7-day
countdown.)
6, 12, 24 hours, 2 or 7 days
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Journal early and then erase all
jobs from the memory. If you want an
extra report before it is due to print,
you can print it without erasing the
jobs from the memory.
Every 50 Faxes
The machine will print the Journal
when the machine has stored 50
jobs.
c Enter the time to start printing in 24-hour
format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
d Press Stop/Exit.
Printing Reports 11
Chapter 11
58
Reports 11
The following reports are available:
How to print a report 11
a Press Menu, 4.
b Choose one of the options below:
Press a or b to choose the report
you want. Press OK.
Enter the number of the report you
want to print. For example, press 2 to
print the Help List.
c Press Start.
1. XMIT Verify
Prints a Transmission Verification
Report for your last transmission.
2. Help List
A help list about how to quickly
program your machine.
3. Quick-Dial
Lists names and numbers stored in the
One-Touch and Speed-Dial memory,
in numerical order.
4. Fax Journal
Lists information about the last
incoming and outgoing faxes. (TX:
Transmit.) (RX: Receive.)
5. User Settings
Lists your settings.
59
12
12
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polling receive 12
Polling receive lets you call another fax
machine to receive a fax.
Setup for polling receive 12
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 7.
7.Polling RX
c Press a or b to choose Standard.
Press OK.
d Enter the fax number you are polling.
e Press Start.
Setup to receive polling with a
secure code 12
Secure Polling restricts who can retrieve the
documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If you want to retrieve a fax from a
secured Brother machine you have to enter
the secure code.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 7.
7.Polling RX
c Press a or b to choose Secure.
Press OK.
d Enter a four-digit secure code.
Press OK.
This is the security code of the fax
machine you are polling.
e Enter the fax number you are polling.
f Press Start.
Polling 12
Chapter 12
60
Setup for delayed polling
receive 12
Delayed polling lets you set the machine to
begin polling receive at a later time. You can
only set up one delayed polling operation.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 7.
7.Polling RX
c Press a or b to choose Timer.
Press OK.
d Enter the time (in 24-hour format) you
want to start polling.
Press OK.
For example, enter 21:45 for 9:45 PM.
e Enter the fax number you are polling.
f Press Start.
The machine makes the polling call at
the time you entered.
Sequential polling 12
The machine can request documents from
several fax machines in one operation.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 7.
7.Polling RX
c Press a or b to choose Standard,
Secure or Timer.
Press OK.
d Do one of the following:
If you chose Standard, go to
step e.
If you chose Secure, enter a four-
digit number, press OK, go to
step e.
If you chose Timer, enter the time
(24-hour format) you want to begin
polling and press OK, go to step e.
e Specify the destination fax machines,
which you wish to poll by using One-
Touch, Speed-Dial, Search, a Group or
the dial pad. You must press OK
between each location.
f Press Start.
The machine polls each number or
group in turn for a document.
Press Stop/Exit while the machine is dialling
to cancel the polling process.
To cancel all sequential polling receive jobs,
see Checking and cancelling waiting
jobs on page 26.
Polling
61
12
Polled transmit 12
Polled Transmit is when you set up your
machine to wait with a document so another
fax machine can call and retrieve it.
Setup for polled transmit 12
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 6.
6.Polled TX
d Press a or b to choose Standard.
Press OK.
1.Doc 2.Memory
e Do one of the following:
Press 1 to leave a paper document
waiting in the ADF.
If you want to use the ADF before the
paper document is polled, you must
control the job.
Press 2 to scan the document into
the memory.
f The LCD shows:
Next
1.Yes 2.No
g Press 2 and press Start.
Setup for polled transmit with
secure code 12
Secure Polling restricts who can retrieve the
documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If another person wants to retrieve
a fax from your machine they will have to
enter the secure code.
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 6.
6.Polled TX
d Press a or b to choose Secure.
Press OK.
e Enter a four-digit number.
Press OK.
1.Doc 2.Memory
f Do one of the following:
Press 1 to leave a paper document
waiting in the ADF.
If you want to use the ADF before the
paper document is polled, you must
control the job.
Press 2 to scan the document into
the memory.
g The LCD shows:
Next
1.Yes 2.No
h Press 2 and press Start.
Chapter 12
62
Section III
Copy III
Making copies 64
64
13
How to copy 13
Entering Copy mode 13
Press (Copy) to enter Copy mode.
The default setting is Fax. You can change
the number of seconds or minutes that the
machine stays in Copy mode. (See Mode
Timer on page 14.)
The LCD shows the default copy setting:
1 Copy Ratio
2Quality
3 No of Copies
Making a single copy 13
a Make sure you are in Copy mode .
b Load your document.
c Press Start.
Making multiple copies 13
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Start.
Note
To sort your copies, press Copy Options.
(See Sorting copies using the
ADF on page 67.)
Stop copying 13
To stop copying, press Stop/Exit.
Making copies 13
1
2
3
Making copies
65
13
Copy options 13
When you want to quickly change the copy
settings temporarily for the next copy, use the
Copy key.
The machine returns to its default settings
after it finishes copying, or if the mode timer
returns the machine to Fax mode. For more
information see Mode Timer on page 14.
Note
You can save the copy settings you use
most often by setting them as default. You
can find instructions on how to do this in
the section for each feature.
Changing copy speed and
quality 13
You can choose from a range of quality
settings. The default setting is Normal.
To temporarily change the quality setting,
follow the instructions below:
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Do one of the following:
Press Copy Options and a or b to
choose Quality.
Press OK.
e Press a or b to choose Normal, Fast
or Best.
Press OK.
f Press Start.
Press Menu
selection/
Options Page
Press Quality Normal
Fast
Best
65
Enlarge/
Reduce
50%
/
78%
/
83%
/
93%
/
97%
/
100%
/
104%
/
142%
/
186%
/
198%
/
200%
/
Custom(25-400%)
66
Paper Size
Letter
Legal
A4
68
Brightness
- nnonn +68
Stack/Sort
Stack
Sort
67
Page Layout
Off(1 in 1)
2in1(P)
2in1(L)
4in1(P)
4in1(L)
67
No. of
Copies:
No. of Copies:01
(01 - 99)
Press
and a or b
to choose
Quality
Normal Normal is the
recommended mode
for ordinary printouts.
This produces good
copy quality with good
copy speed.
Fast Fast copy speed and
lowest ink
consumption. Use to
save time printing
documents to be proof-
read, large documents,
or many copies.
Best Use best mode to copy
precise images such
as photographs. This
provides the highest
resolution and the
slowest speed.
Chapter 13
66
To change the default setting, follow the
instruction below:
a Press Menu, 3, 1.
1.Quality
b Press a or b to choose Normal, Fast
or Best.
Press OK.
c Press Stop/Exit.
Enlarging or reducing the
image copied 13
You can choose the following enlargement or
reduction ratios:
Custom(25-400%) allows you to enter a
ratio from 25% to 400%.
To enlarge or reduce the next copy follow the
instruction below:
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Copy Options and a or b to
choose Enlarge/Reduce.
Press OK.
e Choose one of the options below:
Use a or b to choose the
enlargement or reduction ratio you
want.
Press OK.
Use a or b to choose Custom(25-
400%). Press OK. Use the dial pad
to enter an enlargement or reduction
ratio from 25% to 400%. (For
example, press 5 3 to enter 53%.)
Press OK.
f Press Start.
Note
Page Layout Options 2 in 1(P), 2 in 1(L),
4in1(P) or 4in1(L) are not available with
Enlarge/Reduce.
Press
and a or b to
choose
Enlarge/Reduce
Custom(25-400%)
200%
198% 10x15cmiA4
186% 10x15cmiLTR
142% A5iA4
104% EXEiLTR
100%
97% LTRiA4
93% A4iLTR
83% LGLiA4
78% LGLiLTR
50%
Making copies
67
13
Making N in 1 copies 13
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
Important 13
Please make sure paper size is set to A4.
You cannot use the Enlarge/Reduce
setting with the N in 1.
(P) means Portrait and (L) means
Landscape.
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Copy Options and a or b to
choose Page Layout.
Press OK.
e Press a or b to choose Off(1 in 1),
2in1(P), 2in1(L),
4in1(P), or 4in1(L).
Press OK.
f Press Start to scan the document.
Place your document face down in the
direction shown below:
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Sorting copies using the ADF13
You can sort multiple copies. Pages will be
stacked in the order 1 2 3, 1 2 3, 1 2 3, and so
on.
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Copy Options and a or b to
choose Stack/Sort.
Press OK.
e Press a or b to choose Sort.
Press OK.
f Press Start.
Chapter 13
68
Adjusting Brightness and
Contrast 13
Brightness 13
To temporarily change the brightness setting,
follow the instructions below:
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Copy Options and a or b to
choose Brightness.
Press OK.
-nnonn+ e
e Press a or b to make the copy lighter
or darker.
Press OK.
f Press Start.
To change the default setting follow the
instructions below:
a Press Menu, 3, 2.
b Press a or b to make the copy lighter
or darker.
Press OK.
c Press Stop/Exit.
Contrast 13
Adjust the contrast to help an image look
sharper and more vivid.
To change the default setting follow the
instructions below:
a Press Menu, 3, 3.
3.Contrast
b Press a or b to change the contrast.
Press OK.
c Press Stop/Exit.
Paper options 13
Paper size 13
If copying on paper other than A4 size, you
will need to change the paper size setting.
You can copy on Letter, Legal or A4.
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Copy Options and a or b to
choose Paper Size.
Press OK.
e Press a or b to choose the size of
paper you are using Letter, Legal,
A4.
Press OK.
f Press Start.
Note
To change the default paper size setting
see Paper Size on page 15.
Section IV
Appendixes IV
Safety and Legal 70
Troubleshooting and Routine Maintenance 77
Menu and Features 95
Specifications 104
Glossary 110
70
A
Choosing a location A
Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put
the machine near a telephone socket and a standard electrical socket. Choose a location where
the temperature remains between 10° and 35° C (50° F and 95° F).
CAUTION
• Avoid placing your machine in a high-traffic area.
• Avoid placing your machine on a carpet.
• DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment,
chemicals or water.
• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.
• DO NOT connect your machine to electrical sockets controlled by wall switches or automatic
timers.
• Disruption of power can wipe out information in the machine's memory.
• DO NOT connect your machine to electrical sockets on the same circuit as large appliances
or other equipment that might disrupt the power supply.
• Avoid interference sources, such as other cordless telephone systems or speakers.
• DO NOT place the FAX-1560 and cordless handset near electro-medical equipment.
Safety and Legal A
Safety and Legal
71
To use the machine safely A
Please keep these instructions for later reference and read them before attempting any
maintenance.
Note
(FAX-1460 and Fax-1560)
If there are faxes in the machine’s memory you need to print them or save them before unplug
the machine from the AC power outlet for more than 24 hours. (To print the faxes in memory,
see Transferring faxes to another fax machine on page 83.)
WARNING
There are high voltage electrodes inside the machine. Before you clean the inside of the
machine, make sure you have unplugged the telephone line cord first and then the power cord
from the electrical socket. Doing this will prevent an electrical shock.
DO NOT handle the plug with wet hands. Doing this may cause an electrical shock.
DO NOT pull in the middle of the AC power cord. Doing this might cause an electrical shock.
72
DO NOT put your hands on the edge of the machine under the panel cover, or touch the
document feed rollers. Doing this may cause injury.
DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing
this may cause injury.
DO NOT touch the paper feed roller. Doing this may cause injury.
Safety and Legal
73
DO NOT touch the area shaded in the illustration. Doing this may cause injury.
When moving the machine you must lift it from the base, by placing a hand at each side of the
unit as shown in the illustration.
If the machine becomes hot, releases smoke or generates any strong smells, immediately
unplug the machine from the AC power outlet. Call your Brother dealer.
If metal objects, water or other liquids get inside the machine, immediately unplug the machine
from the AC power outlet. Call your Brother dealer.
74
WARNING
• Use caution when installing or modifying telephone lines. Never touch telephone wires or
terminals that are not insulated unless the telephone line has been unplugged at the wall
socket. Never install telephone wiring during a lightning storm. Never install a telephone wall
socket in a wet location.
• This product must be installed near an electrical socket that is easily accessible. In case of
an emergency, you must unplug the power cord from the electrical socket to shut off the
power completely.
• Always make sure the plug is fully inserted.
WARNING
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to
reduce the risk of fire, electric shock and injury to people, including the following:
1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink
or washing machine, in a wet basement or near a swimming pool.
2 Avoid using this product during an electrical storm. There may be a remote risk of electric
shock from lightning.
3 DO NOT use this product to report a gas leak in the vicinity of the leak.
Important safety instructions A
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall socket before cleaning the inside of the machine. Do not use
liquid or aerosol cleaners. Use a damp cloth for cleaning.
5 Do not use this product near water.
6 Do not place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product.
7 Slots and openings in the cabinet and the back or bottom are provided for ventilation. To
ensure reliable operation of the product and to protect it from overheating, these openings
must not be blocked or covered. The openings should never be blocked by placing the product
on a bed, sofa, rug, or other similar surface. This product should never be placed near or over
a radiator or heater. This product should never be placed in a built-in installation unless
adequate ventilation is provided.
8 This product should be operated from the type of power source indicated on the label. If you
are not sure of the type of power available, call your dealer or local power company.
Safety and Legal
75
9 Use only the power cord supplied with this machine.
10 Do not allow anything to rest on the power cord. Do not place this product where people can
walk on the cord.
11 Do not place anything in front of the machine that will block received faxes. Do not place
anything in the path of received faxes.
12 Wait until pages have exited the machine before picking them up.
13 Unplug this product from the power socket and refer all servicing to Brother Authorized Service
Personnel under the following conditions:
When the power cord is damaged or frayed.
If liquid has been spilled into the product.
If the product has been exposed to rain or water.
If the product does not operate normally when the operating instructions are followed,
adjust only those controls that are covered by the operating instructions. Incorrect
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.
If the product has been dropped or the casing has been damaged.
If the product exhibits a distinct change in performance, indicating a need for service.
14 To protect your product against power surges, we recommend the use of a power protection
device (Surge Protector).
15 To reduce the risk of fire, electric shock and injury to people, note the following:
Do not use this product near appliances that use water, a swimming pool, or in a wet
basement.
Do not use the machine during an electrical storm (there is the remote possibility of an
electrical shock) or to report a gas leak in the vicinity of the leak.
IMPORTANT - For your safety A
To ensure safe operation, the supplied three-pin plug must be inserted only into a standard three-
pin electrical socket that is effectively grounded through the normal household wiring.
The fact that the equipment operates satisfactorily does not imply that the power is grounded and
that the installation is completely safe. For your safety, if in any doubt about the effective
grounding of the power, consult a qualified electrician.
Important - Wiring information (for UK only) A
If you need to replace the plug fuse, fit a fuse that is approved by ASTA to BS1362 with the same
rating as the original fuse.
Always replace the fuse cover. Never use a plug that does not have a cover.
76
Warning - This machine must be earthed A
The wires in the mains lead are coloured in line with the following code:
Green and Yellow: Earth
Blue: Neutral
Brown: Live
If in any doubt, call a qualified electrician.
EU Directive 2002/96/EC and EN50419 A
This equipment is marked with the above recycling symbol. It means that at the end of the life of
the equipment you must dispose of it separately at an appropriate collection point and not place
it in the normal domestic unsorted waste stream. This will benefit the environment for all.
(European Union only)
Trademarks A
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
DECT is a trademark of ETSI.
© 2006 Brother Industries, Ltd. All rights reserved.
All other brand and product names mentioned in this User's Guide and DECT™ Handset
User’s Guide are registered trademarks of their respective companies.
European
Union Only
77
B
Troubleshooting B
If you think there is a problem with your machine, check the chart below and follow the
troubleshooting tips.
Most problems can be easily resolved by yourself. If you need additional help, the Brother
Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at
http://solutions.brother.com
.
If you are having difficulty with your machine B
B
Troubleshooting and Routine
Maintenance
B
Printing Copies and Received Faxes
Difficulty Suggestions
No printout Make sure the machine is plugged in and not in Power Save mode.
The ink cartridge is empty. (See Replacing the ink cartridge on page 86.)
Check to see if the LCD is showing an error message. (See Error
messages on page 80.)
Poor printing quality Check the print quality. (See Checking the print quality on page 91.)
Make sure that your ink cartridge is fresh. The following may cause ink to clog:
The expiration date written on the cartridge package has passed. (Cartridges
stay usable for up to two years if kept in their original packaging.)
The ink cartridge was in your machine over six months.
The ink cartridge may not have been stored properly before use.
The recommended environment for your machine is between 20° C to 33° C
(68° F to 91° F).
White horizontal lines appear in
text or graphics.
Clean the print head. (See Cleaning the print head on page 91.)
The machine prints blank pages. Clean the print head. (See Cleaning the print head on page 91.)
Characters and lines are stacked. Check the printing alignment. (See Checking the print alignment on page 92.)
Printed text or images are skewed. Make sure the paper is loaded properly in the paper tray and the paper side guide
is adjusted correctly. (See How to load paper on page 10.)
Make sure the Lower Jam Clear Cover is set properly.
Smudged stain at the top centre of
the printed page.
Make sure the paper is not too thick or curled. (See Handling and using plain
paper on page 8.)
Stains appear on the reverse side
or at the bottom of the page.
Make sure the printer platen is not dirty with ink. (See Cleaning the machine printer
platen on page 90.)
Make sure you are using the paper support flap. (See How to load
paper on page 10.)
Machine feeds multiple pages Make sure the paper is loaded properly in the paper tray. (See How to load
paper on page 10.)
Printed pages are not stacked
neatly.
Make sure you are using the paper support flap. (See How to load
paper on page 10.)
78
Printed pages double-feed and
cause a paper jam.
Close the output paper tray cover and slide it forward, then push the paper tray
firmly back into the machine. While holding the paper tray in place, pull out the
paper support flap. (See the illustrations in Loading paper on page 10.)
Printing Received Faxes
Difficulty Suggestions
Condensed print and white streaks
across the page or the top and
bottom of sentences are cut off.
You probably had a bad connection, with static or interference on the telephone
line. Ask the other party to send the fax again.
Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the
problem is with the sending machine. Try receiving from another fax machine.
Left and Right margins are cut off or
a single page is printed on two
pages.
Turn on Auto Reduction. (See Printing a reduced incoming fax on page 32.)
Phone Line or Connections
Difficulty Suggestions
Dialling does not work. (No dial
tone)
Check that the machine is plugged in and switched on.
Check all line cord connections.
Change Tone/Pulse setting. (See Quick Setup Guide.)
Lift the either the external phone’s handset, (or the machine’s handset or cordless
handset if available), and then dial the number to send a manual fax.
The machine does not answer
when called.
Make sure the machine is in the correct receiving mode for your setup. (See
Receive modes on page 28.) Check for a dial tone. If possible, call your machine
to hear it answer. If there is still no answer, check the telephone line cord
connection. If there is no ringing when you call your machine, ask your telephone
company to check the line.
Receiving Faxes
Difficulty Suggestions
Cannot receive a fax Check all line cord connections.
Make sure the machine is in the correct receiving mode for your setup. (See
Receive modes on page 28.)
If you connect your machine to PBX or ISDN, set the Phone Line Type in the menu
settings. (See Setting the Phone Line Type on page 37.)
Printing Copies and Received Faxes (Continued)
Difficulty Suggestions
Troubleshooting and Routine Maintenance
79
Sending Faxes
Difficulty Suggestions
Cannot send a fax Check all line cord connections.
Make sure that the Fax key is illuminated. (See Entering Fax
mode on page 22.)
Ask the other party to check that the receiving machine has paper.
Print the Transmission Verification Report and check for an error. (See
Reports on page 58.)
Make sure the panel cover is completely closed.
Transmission Verification Report
says ‘Result:NG’ or
‘Result:ERROR’.
There is probably temporary noise or static on the line. Try sending the fax again.
If the problem continues, ask the telephone company to check your phone line.
If you often get transmission errors due to possible interference on the phone line,
try changing the menu setting of Compatibility to Basic. (See Phone line
interference on page 86.)
If you connect your machine to PBX or ISDN, set the Phone Line Type in the menu
settings. (See Setting the Phone Line Type on page 37.)
Poor fax send quality. Try changing your resolution to Fine or S.Fine. Make a copy to check your
machine's scanner operation. If the copy quality is not good, clean the scanner.
(See Cleaning the scanner on page 89.)
Vertical black lines when sending. If the copy you made shows the same problem, clean the scanner. (See Cleaning
the scanner on page 89.)
Handling Incoming Calls
Difficulty Suggestions
The machine ‘Hears’ a voice as a
CNG Tone.
If Fax Detect is set to on, your machine is more sensitive to sounds. It may
mistakenly interpret certain voices or music on the line as a fax machine calling
and respond with fax receiving tones. Deactivate the machine by pressing
Stop/Exit. Try avoiding this problem by turning Fax Detect to off. (See Fax
Detect on page 31.)
Sending a fax call to the machine. If you answered at the machine, press Start and hang up at once. If you answered
on an external or extension phone, press your Fax Receive Code (default setting
is l51). When your machine answers, hang up.
Custom features on a single line. If you have Call Waiting, Call Waiting/Caller ID, an alarm system or other custom
feature on a single phone line with your machine, it may create a problem sending
or receiving faxes.
For example:
If you subscribe to Call Waiting or some other custom service and
its signal comes through the line while your machine is sending or receiving a fax,
the signal can temporarily interrupt or disrupt the faxes. Brother's ECM feature
should help overcome this problem. This condition is related to the telephone
system industry and is common to all devices that send and receive information on
a single, shared line with custom features. If avoiding a slight interruption is crucial
to your business, a separate phone line with no custom features is recommended.
Menu Setting Difficulty
Difficulty Suggestions
The machine beeps when you try to
access the Setup Receive menu.
If the Fax key is not illuminated, press it to turn on Fax mode. The Setup
Receive setting is available only when the machine is in Fax mode.
80
Error messages B
As with any sophisticated office product, errors may occur. If this happens, your machine identifies
the error and shows an error message. The most common error messages are shown below.
You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers
the latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com.
Copying Difficulty
Difficulty Suggestions
Cannot make a copy
Make sure that the Copy key is illuminated. (See Entering Copy
mode on page 64.)
Make sure the panel cover is completely closed.
Vertical streaks appear in copies If you see vertical streaks on copies, clean the scanner. (See Cleaning the
scanner on page 89.)
Error Message Cause Action
BT Call Sign On
(For UK only)
BT Call Sign is set to ON. You
cannot change the Receive Mode
from Manual to another mode.
Set BT Call Sign to OFF. (See BT Call Sign (For
U.K. only) on page 37.)
Change Unable XX
Clean Unable XX
The machine has a mechanical
problem.
—OR—
A foreign objects such as a clip or
ripped paper is in the machine.
Open the Upper Jam Clear Cover and remove
any foreign objects inside the machine.
(FAX-1355 and FAX-1360) If the error message
continues, see Transferring your faxes or Fax
Journal report on page 82 before disconnecting
the machine so you will not lose any important
messages. Then, disconnect the machine from
the power for several minutes and then
reconnect it.
(FAX-1460 and FAX-1560) Disconnect the
machine from the power for several minutes,
then reconnect it. (The machine can be turned
off for up to 24 hours without losing faxes stored
in the memory.)
Comm.Error Poor phone line quality caused a
communication error.
Try sending the fax again or try connecting the
machine to another telephone line. If the
problem continues, call the telephone company
and ask them to check your phone line.
Cover Open
Close all covers
The Upper Jam Clear Cover is not
completely closed.
Open the Upper Jam Clear Cover and then close
it again.
The ink cartridge cover is not
completely closed.
Firmly close the ink cartridge cover until it clicks.
Disconnected The other person or other person's
fax machine stopped the call.
Try to send or receive again.
Troubleshooting and Routine Maintenance
81
Document Jam The document was not inserted or
fed properly, or the document
scanned from the ADF was too
long.
See Using the ADF on page 7.
See Document jam on page 83.
The panel cover is open. Close the panel cover and press Stop/Exit.
High Temperature
The print head is too warm. Allow the machine to cool down.
Init Unable XX
The machine has a mechanical
problem.
—OR—
A foreign objects such as a clip or
ripped paper is in the machine.
Open the Upper Jam Clear Cover and remove
any foreign objects inside the machine.
(FAX-1355 and FAX-1360) If the error message
continues, see Transferring your faxes or Fax
Journal report on page 82 before disconnecting
the machine so you will not lose any important
messages. Then, disconnect the machine from
the power for several minutes and then
reconnect it.
(FAX-1460 and FAX-1560) Disconnect the
machine from the power for several minutes,
then reconnect it. (The machine can be turned
off for up to 24 hours without losing faxes stored
in the memory.)
Ink Empty Black
The ink cartridge is empty. The
machine will stop all print
operations. While memory is
available, faxes will be stored in the
memory.
Replace the ink cartridge. (See Replacing the
ink cartridge on page 86.)
Low Temperature
The print head is too cold. Allow the machine to warm up.
Near Empty Black
The ink cartridge is running out of
ink.
Order a new ink cartridge.
No Caller ID There is no incoming call history.
You have not received any calls,
you have not activated the Caller ID
feature on your machine, or you
have not subscribed to the Caller ID
service from your telephone
company.
If you want to use the Caller ID feature call your
telephone company. (See Caller ID (For U.K.
and Ireland only) on page 36.)
No Cartridge An ink cartridge is not installed
properly.
Take out the ink cartridge and put it in again
seating it properly. (See Replacing the ink
cartridge on page 86.)
No Paper Fed The machine is out of paper or
paper is not properly loaded in the
paper tray.
Do one of the following:
Refill the paper in the paper tray, and then
press Start.
Remove the paper and load it again and then
press Start.
The paper is jammed in the
machine.
See Printer jam or paper jam on page 84.
Error Message Cause Action
82
Transferring your faxes or
Fax Journal report B
If the LCD shows:
Change Unable XX
Clean Unable XX
Init Unable XX
Print Unable XX
Scan Unable XX
Tel Disabled XX
we recommend transferring your faxes to
another fax machine. (See Transferring faxes
to another fax machine on page 83.)
You can also transfer the Fax Journal report
to see if there are any faxes you need to
transfer. (See Transferring Fax Journal report
to another fax machine on page 83.)
Note
If there is an error message on the machine's
LCD, after the faxes have been transferred,
disconnect the machine from the power source
for several minutes, and then reconnect it.
No Response/Busy
The number you dialed does not
answer or is busy.
Verify the number and try again.
Not Registered
You tried to access a One-Touch or
Speed Dial number that is not
programmed.
Set up the One-Touch or Speed Dial number.
(See Storing Speed-Dial numbers on page 45.)
Out of Memory The machine's memory is full. Fax sending or copy operation in progress
Press Stop/Exit and wait until the other
operations in progress finish and then try
again.
Clear the data in the memory. To gain extra
memory, you can turn off Fax Storage.
(See Turning off Remote Fax
Options on page 52.)
Print the faxes that are in the memory. (See
Printing a fax from the memory on page 33.)
Paper Jam Paper is jammed in the machine. Open the Upper and Lower Jam Clear Covers
(at back of machine) and remove the jammed
paper. (See Printer jam or paper
jam on page 84.)
Print Unable XX
Scan Unable XX
Tel Disabled XX
(FAX-1560 only)
The machine has a mechanical
problem.
—OR—
A foreign objects such as a clip or
ripped paper is in the machine.
Open the Upper Jam Clear Cover and remove
any foreign objects inside the machine.
(FAX-1355 and FAX-1360) If the error message
continues, see Transferring your faxes or Fax
Journal report on page 82 before disconnecting
the machine so you will not lose any important
messages. Then, disconnect the machine from
the power for several minutes and then
reconnect it.
(FAX-1460 and FAX-1560) Disconnect the
machine from the power for several minutes,
then reconnect it. (The machine can be turned
off for up to 24 hours without losing faxes stored
in the memory.)
Wrong Paper Size
Paper is not the correct size. Load the correct size of paper (Letter, Legal or
A4), and then press Start.
Error Message Cause Action
Troubleshooting and Routine Maintenance
83
Transferring faxes to another fax
machine
B
If you have not set up your Station ID, you
cannot enter fax transfer mode.
a Press Stop/Exit to interrupt the error
temporarily.
b Press Menu, 9, 0, 1.
c Do one of the following:
If the LCD shows No Data, there
are no faxes left in the machine's
memory.
Press Stop/Exit.
If the LCD shows Enter Fax No.,
enter the fax number to which faxes
will be forwarded.
d Press Start.
Transferring Fax Journal report to
another fax machine
B
If you have not set up your Station ID, you
cannot enter fax transfer mode.
a Press Menu 9, 0, 2.
b Enter the fax number to which the Fax
Journal report will be forwarded.
c Press Start.
Document jam B
Documents can jam if they are not inserted or
fed properly, or if they are too long. Follow the
steps below to clear a document jam.
Document is jammed inside the front
of the machine
B
a Take out any paper from the ADF that is
not jammed.
b Pull the jammed document (1) out
toward the front of the machine.
c Press Stop/Exit.
1
84
Document is jammed inside the panel
cover
B
a Take out any paper from the ADF that is
not jammed.
b Open the panel cover.
c Pull the jammed document out.
d Close the panel cover.
e Press Stop/Exit.
Printer jam or paper jam B
Take out the jammed paper depending on
where it is jammed in the machine. Open and
close the Upper Jam Clear Cover to clear the
error.
a Pull the paper tray (1) out of the
machine.
b Pull out the jammed paper (1).
If you cannot remove the jammed
paper from the front side, or the error
message still appears on the LCD
after you remove the jammed paper,
please go to the next step.
1
1
Troubleshooting and Routine Maintenance
85
c Remove the Lower Jam Clear Cover (1)
from the back of the machine. Pull the
jammed paper out of the machine.
d Put the Lower Jam Clear Cover back on.
Make sure the cover is set properly.
e Open the Upper Jam Clear Cover (1).
Make sure that there is no jammed
paper left in the corners of the machine.
Note
If the paper is jammed under the print
head, unplug the machine from the power
source, and then move the print head to
take out the paper.
f Close the Upper Jam Clear Cover.
g Push the paper tray firmly back into the
machine. While holding the paper tray in
place, pull out the paper support until it
clicks and unfold the paper support (See
the illustrations in Loading
paper on page 10).
1
1
86
Dial Tone detection B
When you send a fax automatically, by
default your machine will wait for a fixed
amount of time before it starts to dial the
number. By changing the Dial Tone setting to
Detection you can make your machine dial
as soon as it detects a dial tone. This setting
can save a small amount of time when
sending a fax to many different numbers. If
you change the setting and start having
problems with dialling you should change
back to the default No Detection setting.
a Press Menu, 0, 5.
b Press a or b to choose Detection or
No Detection.
Press OK.
c Press Stop/Exit.
Phone line interference B
If you are having problems sending or
receiving a fax due to possible interference
on the phone line, we recommend that you
adjust the Equalization for compatibility to
reduce the modem speed for fax operations.
a Press Menu, 2, 0, 2.
b Press a or b to choose Basic
(or Normal).
Basic cuts the modem speed to
9,600 bps. Unless interference is a
recurring problem on your phone
line, you may prefer to use it only
when needed.
Normal sets the modem speed at
14,400 bps. (Default)
Press OK.
c Press Stop/Exit.
Note
When you change the compatibility to
Basic, the ECM feature is not available.
Routine maintenance B
Replacing the ink cartridge B
Your machine is equipped with an ink dot
counter. The ink dot counter automatically
monitors the level of ink in the cartridge.
When the machine detects an ink cartridge is
running out of ink, the machine will tell you
with a message on the LCD.
Be sure to follow the LCD prompts to replace
the ink cartridge in the correct order.
Even though the machine tells you that an ink
cartridge is empty, there will be a small
amount of ink left in the ink cartridge. It is
necessary to keep some ink in the ink
cartridge to prevent air from drying out and
damaging the print head assembly.
a Open the ink cartridge cover.
If the ink cartridge is empty, the LCD
shows Ink Empty Black and
Replace Ink.
b Pull the lock release lever down and
take out the ink cartridge.
Troubleshooting and Routine Maintenance
87
c Open the new ink cartridge bag, and
then take out the ink cartridge.
d Remove the protective yellow cap (1).
Improper Setup
DO NOT touch the area shown in the
illustration below.
Note
If the protective yellow cap comes off
when you open the bag, the cartridge will
not be damaged.
e The ink cartridge has its own correct
position. Insert the ink cartridge in the
direction of the arrow on the label.
f Lift the lock release lever gently and
push it until it clicks, and then close the
ink cartridge cover.
g If you replaced an ink cartridge, the LCD
may ask you to verify that it was a brand
new one. (For example,
Did You Change Blck?) For the
new cartridge you installed, press 1
(Yes) to automatically reset the ink dot
counter. If the ink cartridge you installed
is not a brand new one, be sure to
press 2 (No).
If you wait until the LCD shows
Near Empty Black and
Ink Empty Black, the machine will
automatically reset the ink dot counter.
Note
If the LCD shows No Cartridge after
you install the ink cartridge, check that the
ink cartridge is installed properly.
1
88
WARNING
If ink gets in your eyes, wash them out with
water at once and call a doctor if you are
concerned.
CAUTION
DO NOT take out the ink cartridge if you do
not need to replace it. If you do so, it may
reduce the ink quantity and the machine will
not know the quantity of ink left in the
cartridge.
DO NOT touch the cartridge insertion slot.
If you do so, the ink may stain your skin.
If ink stains your skin or clothing, wash with
soap or detergent at once.
Once you open an ink cartridge, install it in
the machine and use it up within six months
of installation. Use unopened ink cartridges
by the expiration date written on the
cartridge package.
DO NOT dismantle or tamper with the ink
cartridge; this can cause the ink to leak out
of the cartridge.
Brother multifunction machines are
designed to work with ink of a particular
specification and will work to a level of
optimum performance when used with
genuine Brother Branded ink cartridges.
Brother cannot guarantee this optimum
performance if ink or ink cartridges of other
specifications are used. Brother does not
therefore recommend the use of cartridges
other than genuine Brother Branded
cartridges or the refilling of empty
cartridges with ink from other sources. If
damage is caused to the print head or other
parts of this machine as a result of using
incompatible products with this machine,
any repairs required as a result may not be
covered by the warranty.
Cleaning the outside of the
machine B
CAUTION
Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.
DO NOT use cleaning materials that
contain ammonia.
DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
Troubleshooting and Routine Maintenance
89
Clean the outside of the machine as
follows:
B
a Pull the paper tray (1) completely out of
the machine.
b Wipe the outside of the machine with a
soft cloth to remove dust.
c Remove anything that is stuck inside the
paper tray.
d Lift the output paper tray cover and wipe
the inside and outside of the paper tray
with a soft cloth to remove dust.
e Close the output paper tray cover and
put the paper tray firmly back in the
machine.
Cleaning the scanner B
a Unplug the machine, open the panel
cover (1). Clean the white bar (2) and
the glass strip (3) with isopropyl alcohol
on a soft lint-free cloth.
1
1
2
3
90
Cleaning the machine printer
platen B
WARNING
Unplug the machine from the AC power
outlet before cleaning the printer platen (1).
a Clean the machine printer platen (1) and
the area around it. Wiping off any
scattered ink with a soft dry, lint-free
cloth.
Cleaning the paper pick-up
roller B
a Pull the paper tray completely out of the
machine.
b Unplug the machine from the electrical
socket and remove the Lower Jam Clear
Cover (1).
c Clean the Paper Pick-up Roller (1) with
isopropyl alcohol on a cotton swab.
d Put the Lower Jam Clear Cover back on.
Make sure the cover is set properly.
e Put the paper tray firmly back in the
machine.
f Re-connect the power cord.
1
1
1
Troubleshooting and Routine Maintenance
91
Cleaning the print head B
To ensure good print quality, the machine will
regularly clean the print head. You can start
the cleaning process manually if needed.
Clean the print head and ink cartridges if you
get a horizontal line in the text or graphics on
your printed pages.
Cleaning the print head consumes ink.
Cleaning too often uses ink unnecessarily.
CAUTION
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
a Press Ink Management.
b Press a or b to choose Cleaning.
Press OK.
The machine cleans the print head.
When cleaning is finished, the machine
will go back to standby mode
automatically.
Note
If you clean the print head at least five
times and the print has not improved, call
your Brother dealer for service.
Checking the print quality B
If faded or streaked text appear on your
output, some of the nozzles may be clogged.
You can check this by printing the Print
Quality Check Sheet and looking at the
nozzle check pattern.
a Press Ink Management.
b Press a or b to choose Test Print.
Press OK.
c Press a or b to choose
Print Quality.
Press OK.
d Press Start.
The machine begins printing the Print
Quality Check Sheet.
e Check the quality of the blocks on the
sheet.
Is Quality OK?
1.Yes 2.No
f Do one of the following:
If all lines are clear and visible, press
1 to choose Yes.
Press Stop/Exit.
If you can see missing short lines as
shown below, press 2 to choose No.
g The LCD asks you if you want to start
cleaning.
Start Cleaning?
1.Yes 2.No
Press 1 (Yes).
The machine starts cleaning the print
head.
OK Poor
92
h Press Stop/Exit.
If you repeat this procedure at least five
times and the print quality is still poor,
replace the ink cartridge.
After replacing the ink cartridge, check
the print quality. If the problem still
exists, repeat the cleaning and test print
procedures at least five times for the
new ink cartridge. If ink is still missing,
call your Brother dealer.
CAUTION
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
Note
Checking the print alignment B
You may need to adjust the print alignment
after transporting the machine if your printed
text becomes blurred or images become
faded.
a Press Ink Management.
b Press a or b to choose Test Print.
Press OK.
c Press a or b to choose Alignment.
Press OK.
d Press Start.
The machine starts printing the
Alignment Check Sheet.
Is Alignment OK?
1.Yes 2.No
e Check the 600 dpi test print to see if
number 5 most closely matches
number 0.
If the number 5 sample of the 600 dpi
is the best match, press 1 (Yes) to
finish Alignment Check, and go to
step g.
If another test print number is a
better match for 600 dpi, press 2 (No)
to choose it.
f Press the number of the test print that
most closely matches the number 0
sample (1-8).
600dpi Adjust
Select Best #5
g Press Stop/Exit.
i
When a print head
nozzle is clogged
the printed
sample looks like
this.
After the print
head nozzle is
cleaned, the
horizontal lines
are gone.
Troubleshooting and Routine Maintenance
93
Checking the ink volume B
You can check the ink that is left in the
cartridge.
a Press Ink Management.
b Press a or b to choose Ink Volume.
Press OK.
The LCD shows the ink volume.
Ink Volume e
BK:-nnnonnn+
c Press Stop/Exit.
Machine Information B
Checking the serial number B
You can see the machine’s serial number on
the LCD.
a Press Menu, 5, 1.
1.Serial No.
b Press OK.
XXXXXXXXX
c Press Stop/Exit.
Packing and shipping
the machine
B
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
properly, you could void your warranty.
CAUTION
It is important to allow the machine to ‘park’
the print head after a print job. Listen
carefully to the machine before unplugging
it to make sure that all mechanical noise
has stopped. Not allowing the machine to
finish this parking process may lead to print
problems and possible damage to the print
head.
a Open the ink cartridge cover.
b Pull the lock release lever down and
take out the ink cartridge. (See
Replacing the ink cartridge on page 86.)
c Install the yellow protective part, lift the
lock release lever and push it until it
clicks, and then close the ink cartridge
cover.
94
CAUTION
If you are not able to find the yellow
protective part, DO not remove the ink
cartridge before shipping. It is essential that
the machine be shipped with either the
yellow protective part or the ink cartridge in
position. Shipping without them will cause
damage to your machine and may void your
warranty.
d Unplug the machine from the telephone
wall socket and take the telephone line
cord out of the machine.
e Unplug the machine from the electrical
socket.
f If your machine has a handset, remove
it and the handset curled cord.
g Wrap the machine in the bag and put it
in the original carton with the original
packing material.
h Pack the printed materials and
additional parts in the original carton as
shown below. Do NOT pack the used ink
cartridges in the carton.
1 FAX-1560 only
2 FAX-1360, FAX-1460
i Close the carton and tape it shut.
1
2
95
C
On-screen
programming
C
Your machine is designed to be easy to use
with LCD on-screen programming using the
menu keys. User-friendly programming helps
you take full advantage of all the menu
selections your machine has to offer.
Since your programming is done on the LCD,
we have created step-by-step on-screen
instructions to help you program your
machine. All you need to do is follow the
instructions as they guide you through the
menu selections and programming options.
Menu table C
You can program your machine by using the
Menu table that begins on page 97. These
pages list the menu selections and options.
Press Menu followed by the menu numbers
to program your machine.
For example, to set beeper volume to Low.
a Press Menu, 1, 3, 2.
b Press a or b to choose Low.
c Press OK.
Memory storage C
Even if there is a power failure, you will not
lose your menu settings because they are
stored permanently. Temporary settings
(such as Contrast, Overseas mode, and so
on) will be lost. You may have to reset the
date and time.
Note
During a power failure, the FAX-1460 and
FAX-1560 will retain messages that are in
the memory for up to 24 hours.
Menu and Features C
96
Menu keys C
To access the menu mode:
a Press Menu.
b Choose an option.
Press 1 for General Setup menu.
Press 2 for Fax menu.
Press 3 for Copy menu.
Press 0 for Initial Setup menu.
You can scroll more quickly through
each menu level by pressing a or b for
the direction you want.
c Press OK when that option appears on
the LCD.
The LCD will then show the next menu
level.
d Press a or b to scroll to your next menu
selection.
e Press OK.
When you finish setting an option, the
LCD shows Accepted.
Access the menu.
Go to the next menu level.
Accept an option.
Go back to the previous menu
level.
Delete an incorrect letter when
you need to enter text into the
machine.
Scroll through the current menu
level.
Go back to the previous menu
level.
Exit the menu.
Menu and Features
97
Menu Table C
The menu table will help you understand the menu selections and options that are found in the
machine's programs. The factory settings are shown in Bold with an asterisk.
Choose & OK Choose & OK to accept to exit
Main Menu Submenu Menu Selections Options Descriptions Page
1.General
Setup
1.Mode Timer — 0 Sec*
30 Secs
1 Min
2 Mins
5 Mins
Off
Sets the time to return to
Fax mode.
14
2.Paper Size — Letter
Legal
A4*
Sets the size of the paper
in the paper tray.
15
3.Volume 1.Ring Off
Low
Med*
High
Adjusts the ring volume. 15
2.Beeper Off
Low*
Med
High
Adjusts the volume level of
the beeper.
15
3.Speaker Off
Low
Med*
High
Adjusts the speaker
volume.
16
4.
Auto Daylight
— On*
Off
Changes for Daylight
Savings Time
automatically.
16
5.
P.Save Setting
— Fax Receive:On*
Fax Receive:Off
Customizes the
Power Save key not to
receive faxes in power
save mode.
13
98
1.General
Setup
(Continued)
6.
LCD Contrast
— Light
Dark*
Adjusts the contrast of the
LCD.
16
7.
Echo Control
(FAX-1560 only)
— level1*
level2
level3
level4
Adjusts the Echo Control
level.
See
DECT
™
Handset
User
’
s
Guide
2.Fax 1.
Setup Receive
(In Fax mode only)
1.Ring Delay
(FAX-1355 and
FAX-1360)
(Example for the UK)
00
01
02*
03
04
05
06
07
08
Sets the number of rings
before the machine
answers in Fax Only or
Fax/Tel mode.
31
1.Ring Delay
(FAX-1460 and
FAX-1560)
(Example for the UK)
00
01
02*
03
04
05
06
07
08
Sets the number of rings
before the machine
answers in Fax Only,
Fax/Tel or MC:Msg Ctr
mode.
31
Toll Saver
On
Off*
Costs saving feature: the
machine rings 2 times if
there are messages and 4
times if there are no
messages, so you can
hang up and not pay for
the call.
50
2.F/T Ring Time 20 Sec
30 Sec*
40 Sec
70 Sec
Sets the pseudo/double-
ring time in Fax/Tel mode.
31
Main Menu Submenu Menu Selections Options Descriptions Page
Menu and Features
99
2.Fax
(Continued)
1.
Setup Receive
(Continued)
(In Fax mode only)
3.Fax Detect On*
Semi
(Not for FAX-1355)
Off
Receives fax messages
without pressing Start.
31
4.Remote Codes On* (l51, #51)
Off
Allows you to answer all
calls at an extension or
external phone and use
codes to turn the machine
on or off. You can
personalize these codes.
42
5.
Auto Reduction
On*
Off
Cuts the size of incoming
faxes.
32
6.
Memory Receive
On*
Off
Automatically stores any
incoming faxes in its
memory if it runs out of
paper.
32
7.Polling RX Standard*
Secure
Timer
Sets up your machine to
poll another fax machine.
59
2.Setup Send
(In Fax mode only)
1.Contrast Auto*
Light
Dark
Changes the lightness or
darkness of faxes you
send.
23
2.
Fax Resolution
Standard*
Fine
S.Fine
Photo
Sets the default resolution
for outgoing faxes.
24
3.Delayed Fax — Set the time of day in 24
hour format that the
delayed faxes will be sent.
25
4.Batch TX On
Off*
Combines stored delayed
faxes to the same fax
number at the same time
of day into one
transmission.
26
5.Real Time TX Next Fax Only
Off*
On
Sends a fax without using
the memory.
25
6.Polled TX Standard*
Secure
Sets up the document on
your machine to be
retrieved by another fax
machine.
61
7.Overseas Mode On
Off*
If you are having problems
sending faxes overseas,
set this to on.
25
Main Menu Submenu Menu Selections Options Descriptions Page
100
2.Fax
(Continued)
3.Set Quick-
Dial
1.
One-Touch Dial
— Stores One-Touch Dial
numbers, so you can dial
by pressing only a few
keys (and Start).
45
2.Speed-Dial — Stores Speed-Dial
numbers, so you can dial
by pressing only a few
keys (and Start).
45
3.Setup Groups — Sets up a Group number
for Broadcasting.
46
4.
Report Setting
1.XMIT Report On
On+Image
Off*
Off+Image
Sets initial setup for
Transmission Verification
Report and Fax Journal.
57
2.
Journal Period
Off
Every 50 Faxes*
Every 6 Hours
Every 12 Hours
Every 24 Hours
Every 2 Days
Every 7 Days
57
5.Remote Fax
Opt
1.Forward/Store Off*
Fax Forward
Fax Storage
Sets the machine to
forward fax messages or
to store incoming faxes in
the memory so you can
retrieve them while you are
away from your machine.
51
2.Remote Access ---l You must set your own
code for Remote Retrieval.
52
3.
Print Document
— Prints incoming faxes
stored in the memory.
33
6.Remaining
Jobs
— — Checks which jobs are in
the memory and lets you
cancel chosen jobs.
26
7.Setup TAD
(FAX-1460 and
FAX-1560)
1.OGM TAD Message
F/T Message
Play/Record or erase the
outgoing message.
47
2.ICM Max.Time 30 Sec*
60 Sec
120 Sec
180 Sec
Select the maximum
length of incoming
messages.
50
3.
ICM Rec.Monitr
On*
Off
Allows you to turn the
speaker volume for voice
messages as they come in
On or Off.
50
Main Menu Submenu Menu Selections Options Descriptions Page
Menu and Features
101
2.Fax
(Continued)
0.
Miscellaneous
1.TX Lock
(FAX-1355 and
FAX-1360)
— Prohibits most operations
other than receiving faxes.
17
1.Mem Security
(FAX-1460 and
FAX-1560)
— Prohibits most functions
except receiving faxes into
memory.
18
2.Compatibility Normal*
Basic
Adjusts the equalization
for transmission problems.
86
3.BT Call Sign
(U.K. only)
Off*
On
Uses with BT Call Sign. 37
4.Caller ID
(U.K. and Ireland
only)
On*
Off
Display ID
Print Report
View or print a list of the
last 30 Caller IDs stored in
the memory.
36
3.Copy 1.Quality — Best
Fast
Normal*
Chooses the Copy
resolution for your type of
document.
65
2.Brightness — -nnnno+
-nnnon+
-nnonn+*
-nonnn+
-onnnn+
Adjusts the brightness for
copies.
68
3.Contrast — -nnnno+
-nnnon+
-nnonn+*
-nonnn+
-onnnn+
Adjusts the contrast for
copies.
68
4.
Print Reports
1.
XMIT Verify
— — Prints a Transmission
Verification Report for your
last transmission.
58
2.Help List — — Prints the Help List so you
can see at-a-glance how to
quickly program your
machine.
58
3.Quick-Dial — — Lists name and numbers
stored in the One-Touch
and Speed-Dial memory,
in numerical order.
58
4.
Fax Journal
— — Lists information about the
last incoming and outgoing
faxes. (TX means
Transmit. RX means
Receive.)
58
5.
User Settings
— — Lists your settings. 58
Main Menu Submenu Menu Selections Options Descriptions Page
102
5.Machine
Info.
1.Serial No. — — Lets you check the serial
number of your machine.
93
0.Initial
Setup
1.
Receive Mode
(FAX-1355 and
FAX-1360)
— Fax Only*
Fax/Tel
External TAD
Manual
Choose the receive mode
that best suits your needs.
28
1.
Receive Mode
(FAX-1460 and
FAX-1560)
— Fax Only*
Fax/Tel
Manual
Choose the receive mode
that best suits your needs.
28
2.Date/Time — — Puts the date and time on
the LCD and in headings
of faxes you send.
See
Quick
Setup
Guide
3.Station ID — Fax:
Name:
Set your name and fax
number to appear on each
page you fax.
4.Tone/Pulse — Tone*
Pulse
Choose the dialling mode.
5.Dial Tone — Detection
No Detection*
Turns Dial Tone Detection
on or off.
86
6.Phone Line
Set
— Normal*
PBX
ISDN
Select the phone line type. 37
7.
Register HS
(FAX-1560)
— — Sets the machine to
register the cordless
handset.
See
DECT
™
Handset
User
’
s
Guide
Main Menu Submenu Menu Selections Options Descriptions Page
Menu and Features
103
Entering Text C
When you are setting certain menu
selections, such as the Station ID, you may
need to enter text into the machine. Most dial
pads have three or four letters printed on
keys. The keys for 0, # and l do not have
printed letters because they are used for
special characters.
By pressing the correct dial pads repeatedly,
you can access the character you want.
Putting spaces C
To enter a space in a fax number, press c
once between numbers. To enter a space in
a name, press c twice between characters.
Making corrections C
If you entered an incorrect letter and want to
change it, press d to move the cursor under
the incorrect character. Then press
Clear/Back. Re-enter the correct character.
You can also back up and insert letters.
Repeating letters C
If you need to enter a letter that is on the
same key as the letter before, press c to
move the cursor to the right before you press
the key again.
Special characters and symbols C
Press l, # or 0, and then press d or c to
move the cursor under the special character
or symbol you want. Then press OK to
choose it.
Press
Key
one
time
two
times
three
times
four
times
2 ABC2
3 DEF3
4 GH I 4
5 JKL5
6 MNO6
7 PQRS
8 TUV8
9 WXY Z
Press l for (space) ! " # $ % & ' ( ) l
+ , - . / m
Press # for : ; < = > ? @ [ ] ^ _
Press 0 for Ä Ë Ö Ü À Ç È É 0
104
D
General D
Specifications D
Memory Capacity 16 MB
Memory Backup Approx. 24 hours (FAX-1460 and FAX-1560)
ADF (automatic document feeder) Up to 20 pages
Temperature: 20° C - 30° C (68° F - 86° F)
Humidity: 50% - 70%
Paper: [80 g/m
2
(20 lb)] A4 size
Paper Tray
100 Sheets [80 g/m
2
(20 lb)]
Printer Type Ink Jet
Print Method Mono: Piezo with 94 × 1 nozzles
LCD (liquid crystal display) 16 characters × 1 line
Power Source AC 220 to 240V 50/60Hz
Power Consumption (FAX-1355, FAX-1360, FAX-1460)
Power Save Mode:
Standby:
Operating:
Average 4 W
Average 6 W
Average 26 W
(FAX-1560)
Power Save Mode:
Standby:
Operating:
Average 6 W
Average 8 W
Average 27 W
Specifications
105
1
This depends on printing conditions.
Dimensions FAX-1355 D
FAX-1360 and FAX-1460 D
FAX-1560 D
Weight FAX-1355: 5.7kg (12.5 lb)
FAX-1360 / FAX-1460: 5.85kg (12.9 lb)
FAX-1560: 5.95kg (13.1 lb)
Noise Operating:
50 dB
1
Temperature Operating:
Best Print Quality:
5 to 40° C (41° F to 104° F)
18 to 33° C (64° F to 91° F)
Humidity Operating:
Best Print Quality:
20 to 80% (without condensation)
20 to 80% (without condensation)
202 mm
(8.0 in.)
325 mm
(12.8 in.)
292 mm (11.5 in.)
490 mm (19.3 in.)
407 mm (16.0 in.)
407 mm (16.0 in.)
325 mm
(12.8 in.)
292 mm (11.5 in.)
490 mm (19.3 in.)
214 mm
(8.4 in.)
292 mm (11.5 in.)
490 mm (19.3 in.)
422 mm (16.6 in.)
202 mm
(8.0 in.)
325 mm
(12.8 in.)
106
Print media D
Paper Input Paper Tray
Paper type:
Plain paper
Paper size:
Letter, Legal, A4
Width: 89 mm (3.5 in.) - 216 mm (8.5 in.)
Height: 127 mm (5.0 in.) - 356 mm (14.0 in.)
For more details, see Paper weight, thickness and
capacity on page 9.
Maximum paper tray capacity: Up to 100 sheets of
80 g/m
2
(20 lb) plain paper
Paper Output
Up to 50 sheets of 80 g/m
2
(20 lb) plain paper
(Face up print delivery to the output paper tray)
Specifications
107
Fax D
1
‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code).
Specifications and printed materials are subject to change without prior notice.
2
‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications
and printed materials are subject to change without prior notice.
Compatibility ITU-T Group 3
Coding System MH/MR/MMR
Modem Speed Automatic Fallback
14,400 bps
Document Size ADF Width: 89 mm to 215.9 mm (3.5 in. to 8.5 in.)
ADF Height: 127 mm to 355.6 mm (5 in. to 14 in.)
Scanning Width 208 mm (8.2 in.)
Printing Width 204 mm (8.03 in.)
Grey Scale 64 levels
Polling Types Standard, Secure, Timer, Sequential
Contrast Control Automatic/Light/Dark
(manual setting)
Resolution Horizontal 8 dot/mm (203 dot/in.)
Vertical
Standard
3.85 line/mm (98 line/in.)
Fine
7.7 line/mm (196 line/in.)
Photo
7.7 line/mm (196 line/in.)
Superfine
15.4 line/mm (392 line/in.)
Speed-Dial 100 stations
One-Touch 10 stations
Broadcasting 160 stations
Automatic Redial 3 times at 5 minute intervals
Auto Answer 0, 1, 2, 3, 4, 5, 6, 7 or 8 rings
(1, 2, 3 or 4 rings - Ireland only)
Communication Source Public switched telephone network.
Memory Transmission
Up to 300
1
/250
2
pages
Out of Paper Reception
Up to 300
1
/250
2
pages
108
Digital TAD (FAX-1460 and FAX-1560) D
Digital Cordless Handset (FAX-1560) D
Cordless handset (BCL-D20) D
Battery D
TAD Yes
ICM Recording Time Max. 29 minutes / Max. 99 messages
(Max. 180 secs / 1 message)
Toll Saver Yes
OGM Yes
OGM Recording Time 20 Secs
Frequency 1.9 GHz
Standard DECT
Multi Handset Capability Up to 4 handsets
Dimensions
Weight (including battery) 149 g (5.26 oz)
LCD (liquid crystal display) 16-Digit, 3-Line (+1-Line for Pict), Backlit (Orange)
Charge Indicator Yes (LED)
Full Charge Time 12 hours
While in Use (TALK) 10 hours
While Not in Use (Standby) 200 hours
Type BCL-BT20
Rating Ni-MH 3.6 V 730 mAh
(6.06 in.)
154 mm
31.6 mm
(1.24 in.)
49.6 mm
(1.95 in.)
Specifications
109
Copy D
1
Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document.
Consumable items D
Colour/Monochrome No/Yes
Document Size ADF Width: 89 mm to 215.9 mm (3.5 in. to 8.5 in.)
ADF Height: 127 mm to 355.6 mm (5.8 in. to 14 in.)
Copy Speed
Up to 18 pages/minute (A4 paper)
1
Multiple Copies Stacks up to 99 pages
Sorts up to 99 pages
Enlarge/Reduce 25% to 400% (in increments of 1%)
Resolution Scans up to 203×600 dpi
Prints up to 600×600 dpi
Ink The machine uses an individual Black ink cartridge that is separate
from the print head assembly.
Service Life of Ink
Cartridge
Black - Approximately 500 pages at 5% coverage
The first time you install an ink cartridge the machine will use an
amount of ink to fill the ink delivery tubes for high quality print
outs. This process will only happen once. With all following ink
cartridge you can print the specified number of pages.
The number of pages a cartridge will print may change
depending on how often you use the machine and how many
pages you print with each use.
The machine will automatically and periodically clean the print
head assembly, a process that uses a small amount of ink.
When the machine identifies a cartridge as empty there may be
a small amount of ink left in it. This is necessary to prevent air
from drying out and damaging the print head assembly.
Replacement
Consumables
<Black> LC1000BK
110
E
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
Glossary E
ADF (automatic document feeder)
The document can be placed in the ADF
and scanned one page at a time
automatically.
Auto Reduction
Reduces the size of incoming faxes.
Automatic fax transmission
Sending a fax without picking up the
handset or pressing Speaker Phone.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Backup Print
Your machine can print a copy of every fax
that is received and stored in memory.This
is a safety feature so you will not lose
messages during a power failure.
Batch Transmission
(Black and white faxes only) As a cost
saving feature, all delayed faxes to the
same fax number can be sent as one
transmission.
Beeper Volume
Volume setting for the beep when you
press a key or make an error.
Brightness
Changing the Brightness makes the whole
image lighter or darker.
Broadcasting
The ability to send the same fax message
to more than one location.
Caller ID
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.
Cancel Job
Cancels a programmed job, like Delayed
Fax or Polling.
CNG tones
The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
Coding method
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR) and
Modified Modified Read (MMR), if the
receiving machine has the same
capability.
Communication error (Comm. Error)
An error during fax sending or receiving,
usually caused by line noise or static.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Contrast
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Delayed Fax
Sends your fax at a specified time later.
Dual Access
Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax from memory or
receiving or printing an incoming fax.
Glossary
111
ECM (Error Correction Mode)
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Extension phone
A telephone using the same line as your
fax but plugged into a separate wall
socket.
External phone
A TAD (telephone answering device) or
telephone that is connected to your
machine.
F/T Ring Time
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
Fax Forwarding
Sends a fax received into the memory to
another pre-programmed fax number.
Fax Journal
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
Fax Detect
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
Fax Receive Code
Press this code (l 5 1) when you answer
a fax call on an extension or external
phone.
Fax Storage
You can store received faxes in the
memory.
Fax tones
The signals sent by sending and receiving
fax machines while communicating
information.
Fax/Tel
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
Fine resolution
Resolution is 203 × 196 dpi. It is used for
small print and graphs.
Grey scale
The shades of grey available for copying
and faxing photographs.
Group number
A combination of One-Touch and
Speed-Dial numbers that are stored on a
One-Touch key or a Speed-Dial location
for Broadcasting.
Help list
A printout of the complete Menu table that
you can use to program your machine
when you do not have the User's Guide
with you.
Journal Period
The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.
LCD (liquid crystal display)
The display screen on the machine that
shows interactive messages during
On-Screen Programming and shows the
date and time when the machine is idle.
Manual fax
On some models you can dial a fax
number and listen to the receiving fax
machine answer your call before you
press Start to begin sending the fax.
Menu mode
Programming mode for changing your
machine's settings.
One-Touch
Keys on the machine’s control panel
where you can store numbers for easy
dialing. You can store a second number
on each key if you press Shift and the
One-Touch Key together.
Out of Paper Reception
Receives faxes into the machine's
memory when the machine is out of paper.
112
Overseas Mode
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas phone lines.
Pause
Allows you to place a 3.5 second delay in
the dialling sequence stored on
One-Touch and Speed-Dial numbers.
Press Redial/Pause as many times as
needed for longer pauses.
Polling
The process of a fax machine calling
another fax machine to retrieve waiting a
fax.
Pulse
A form of rotary
dialling
on a telephone
line.
Quick Dial List
A listing of names and numbers stored in
One-Touch and Speed-Dial memory, in
numerical order.
Real Time Transmission
When memory is full, you can send faxes
in real time.
Remaining jobs
You can check which jobs are waiting in
memory and cancel jobs individually.
Remote Access Code
Your own four-digit code (---l) that allows
you to call and access your machine from
a remote location.
Remote Retrieval Access
The ability to access your machine
remotely from a touch tone phone.
Resolution
The number of vertical and horizontal lines
per inch. See: Standard, Fine, Super Fine
and Photo.
Ring Delay
The number of rings before the machine
answers in Fax Only and Fax/Tel
modes.
Ring Volume
Volume setting for the machine's ring.
Search
An electronic, alphabetical listing of stored
One-Touch, Speed-Dial and Group
numbers.
Speed-Dial
A pre-programmed number for easy
dialling. You must press
Search/Speed Dial, #, the two digit code,
and Start to start the dialling process.
Standard resolution
203 × 97 dpi. It is used for regular size text
and quickest transmission.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Super Fine resolution
392 × 203 dpi. Best for very small print
and line art.
TAD (telephone answering device)
You can connect an external TAD to your
machine.
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Tone
A form of dialling on the telephone line
used for Touch Tone telephones.
Transmission
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
User Settings
A printed report that shows the current
settings of the machine.
Xmit Report (Transmission Verification
Report)
A listing for each fax sent, that shows its
date, time and number.
Index
113
F
A
ADF (automatic document feeder)
......................................................7, 22, 34
ADF cover
................................................83
Answering machine (TAD)
.......................38
connecting
............................................39
Automatic
fax receive
............................................28
Fax Detect
.........................................31
B
Broadcasting ............................................22
setting up Groups for
............................46
C
Caller ID ...................................................36
print list
.................................................37
view list
.................................................36
Canceling
jobs awaiting redial
...............................26
Cleaning
paper pick-up roller
...............................90
print head
..............................................91
printer platen
.........................................90
scanner
.................................................89
Connecting
external TAD
.........................................38
external telephone
................................40
Consumable item
...................................109
Control panel overview
..............................3
Copy
enlarge/reduce
......................................66
enter Copy mode
..................................64
key
........................................................65
multiple
.................................................64
quality
...................................................65
single
....................................................64
sort
........................................................67
temporary settings
................................65
using ADF
.............................................64
Copy Options key (copying)
paper size
.............................................68
Cordless Handset
See DECT™ Handset User’s Guide
........
Cordless phone (non-Brother)
................. 42
Custom telephone features on a single
line
........................................................... 79
D
Dialing
a pause
................................................ 44
Groups
................................................. 22
manual
................................................. 43
Dual Access
............................................ 24
E
Error messages on LCD .......................... 80
Change Unable
.................................... 80
Clean Unable
....................................... 80
Comm. Error
......................................... 80
Init. Unable
........................................... 81
Ink Empty
............................................. 81
Near Empty
.......................................... 81
No Paper Fed
....................................... 81
Not Registered
..................................... 43
Out of Memory
..................................... 82
Print Unable
......................................... 82
Scan Unable
......................................... 82
Extension telephone, using
...............41, 42
External telephone, connecting
............... 40
F
Fax codes
changing
.........................................42, 52
Fax Receive Code
..........................40, 42
Remote Access Code
.......................... 52
Telephone Answer Code
................ 40, 42
Fax Detect
............................................... 31
Fax Forwarding
changing remotely
..........................54, 55
programming a number
........................ 51
turning off
............................................. 52
turning on
............................................. 51
Fax Storage
............................................. 51
turning off
............................................. 52
turning on
............................................. 51
114
Fax, stand-alone
receiving
................................................28
at end of conversation
................. 30, 33
difficulties
.................................... 77, 78
F/T Ring Time, setting
........................31
Fax Forwarding
..................................55
from extension phone
................. 40, 42
phone line interference
......................86
Receive Mode, choosing
....................28
reducing to fit on paper
......................32
retrieving from a remote site
..............53
Ring Delay, setting
.............................31
sending
.......................................... 22, 59
at end of conversation
........................27
Broadcasting
......................................22
canceling from memory
......................26
contrast
..............................................23
delayed batch transmission
...............26
delayed fax
.........................................25
enter Fax mode
..................................22
from memory (Dual Access)
..............24
manual
...............................................26
overseas
............................................25
phone line interference
......................86
Real Time Transmission
....................25
Resolution
..........................................24
Fax/Tel mode
answering at extension phones
..... 40, 42
double-ringing (voice calls)
...................31
F/T Ring Time
.......................................31
Fax Receive Code
......................... 40, 42
Ring Delay
............................................31
Telephone Answer Code
............... 40, 42
G
Gray scale ..............................................107
Groups for Broadcasting
..........................46
H
HELP
LCD messages
.....................................95
using menu keys
................................96
Menu Table
.................................... 95, 97
Help List
...................................................58
I
Ink cartridge
checking ink volume
............................. 93
ink dot counter
................................86, 87
replacing
............................................... 86
J
Jacks
EXT
external telephone
............................. 38
TAD (answering machine)
................. 38
Jams
document
.............................................. 83
paper
.................................................... 83
L
LCD (liquid crystal display) ................ 95, 96
Contrast
................................................ 16
Help List
............................................... 58
M
Maintenance, routine ............................... 86
Manual
dialing
................................................... 43
receive
.................................................. 28
transmission
......................................... 26
Memory Security
..................................... 18
Memory Storage
...................................... 95
Menu Table
............................................. 95
Mode, entering
Copy
..................................................... 64
Fax
....................................................... 22
Multi-line connections (PBX)
................... 39
O
One-Touch
changing
............................................... 45
setting up
.............................................. 45
Out of Memory message
......................... 27
115
P
Paper ................................................ 8, 106
capacity
...................................................9
document size
.........................................7
loading
..................................................10
size
.................................................. 9, 15
type
.........................................................9
Phone line
connections
...........................................39
difficulties
..............................................78
interference
...........................................86
multi-line (PBX)
.....................................39
Power failure
............................................95
Print
area
.......................................................12
checking alignment
...............................91
difficulties
....................................... 77, 78
improving quality
...................................91
paper jams
............................................84
reports
...................................................58
Programming your machine
.............. 95, 96
Q
Quick-Dial
Broadcasting
.........................................22
using Groups
.....................................22
Group dial
changing
............................................45
setting up Groups for Broadcasting
...46
One-Touch
changing
............................................45
setting up
...........................................45
Search
..................................................44
Speed-Dial
changing
............................................45
setting up
...........................................45
using
..................................................43
R
Receive Mode ......................................... 28
External TAD
........................................ 28
Fax Only
............................................... 28
Fax/Tel
................................................. 28
Manual
................................................. 28
Redial/Pause key
.................................... 44
Reducing
copies
................................................... 66
incoming faxes
..................................... 32
Remote Retrieval
..................................... 52
access code
................................... 52, 53
commands
............................................ 55
getting your faxes
...........................33, 53
Reports
.................................................... 57
Caller ID List
......................................... 37
Fax Journal
.......................................... 58
Journal Period
................................... 57
Help List
............................................... 58
how to print
........................................... 58
Quick-Dial List
...................................... 58
Transmission Verification
...............57, 58
User Settings
........................................ 58
Resolution
copy
.................................................... 109
fax
...................................................... 107
setting for next fax
................................ 24
Ring Delay, setting
.................................. 31
S
Safety Instructions ................................... 74
Serial Number
how to find ..... see inside the front cover
Shipping the machine .............................. 93
Speaker Phone
.......................................... 5
Speed-Dial
changing
............................................... 45
setting up
.............................................. 45
using
..................................................... 43
116
T
TAD (telephone answering device),
external
............................................. 28, 38
connecting
...................................... 38, 39
receive mode
........................................28
recording OGM
.....................................39
TAD Mode
Erasing messages
................................49
Fax/Tel OGM
........................................48
Outgoing Message (OGM)
....................47
Playing voice messages
.......................48
Printing faxes from memory
..................49
Setting up
..............................................47
TAD mode
................................................47
Temporary copy settings
..........................65
Text, entering
.........................................103
special characters
...............................103
Transferring your faxes or Fax Journal
....82
Troubleshooting
.......................................77
checking ink volume
..............................93
document jam
.......................................83
error messages on LCD
........................80
if you are having difficulty
copying
...............................................80
document jam
....................................83
incoming calls
....................................79
phone line or connections
..................78
printing
...............................................77
printing receiving faxes
......................78
receiving faxes
...................................78
sending faxes
.....................................79
paper jam
..............................................84
print quality
............................................91
TX Lock (Security)
...................................17
V
Volume, setting
beeper
...................................................15
ring
........................................................15
speaker
.................................................16
Visit us on the World Wide Web
http://www.brother.com
This machine is approved for use in the country of purchase only. Local Brother companies or
their dealers will only support machines purchased in their own countries.
UK/IRE/GEN
2 …

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