Answering system
T
he answering system can answer and record
calls for you when you are unavailable to
answer the phone.
You can also set the unit to play a greeting
message but not to record caller messages by
selecting “Greeting Only” as the recording
time setting (page 46).
Important:
R Make sure the unit’s date and time setting
is correct (page 14).
R The unit’s answering system will not
answer incoming calls on your FaxAbility
number. (for New Zealand)
Memory capacity (including your
g
reeting message)
The total recording capacity is about 40
minutes. A maximum of 64 messages can be
recorded.
Note:
R When message memory becomes full:
– “Messages Full” is shown on the
handset display.
– The ANSWER ON/OFF indicator (
)
on the base unit flashes rapidly if the
answering system is turned on.
–
and the total number of new
m
essages are not displayed on the
handset even if the answering system is
turned on.
– If you use the pre-recorded greeting
message, the unit automatically switches
to another pre-recorded greeting
message asking callers to call again
later.
– If you recorded your own greeting
message, the same message is still
announced to callers even though their
messages are not recorded.
Turning the answering
s
ystem on/off
The answering system is preset to on.
Base unit
P
ress MANSWER ON/OFFN to turn on/off the
answering system.
Handset
1 To turn on:
MMENUN (right soft key) #327
To turn off:
MMENUN (right soft key) #328
2 M
N
N
ote for base unit and handset:
R When the answering system is turned on:
– the ANSWER ON/OFF indicator (
) on
t
he base unit lights up.
–
is displayed on the handset.
Greeting message
W
hen the unit answers a call, a greeting
message is played to callers.
You can use either:
– your own greeting message
– a pre-recorded greeting message
Recording y
our greeting message
1 MMENUN (right soft key) #302
2 MbN: “Yes” a MOKN
3 After a beep sounds, hold the handset
about 20 cm away and speak clearly into
the microphone (2 minutes and 30
seconds max.).
4 Press MSTOPN to stop recording. a
M
N
Using a pre-recorded greeting
m
essage
The unit provides 2 pre-recorded greeting
messages:
– If you erase or do not record your own
greeting message, the unit plays a
pre-recorded greeting asking callers to
leave a message.
– If the message recording time (page 46)
is set to “Greeting Only”, callers’
40
Answering System
